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LETHBRIDGE LACROSSE ASSOCIATION

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LETHBRIDGE LACROSSE ASSOCIATION Powered By Docstoc
					  LETHBRIDGE
   LACROSSE
  ASSOCIATION




POLICIES AND PROCEDURES
         MANUAL

   SEPTEMBER 15, 2010
                               TABLE OF CONTENTS
1.0   INTRODUCTION                                                                Pages 7 - 8

      1.1      Mission Statement
      1.2      Philosophy Statement
      1.3      Objectives
      1.4      Revision Procedures

2.0   THE ASSOCIATION                                                             Pages 9 - 12

      2.1      Operating Rules
      2.2      Bylaws
      2.3      Membership
      2.4      Fair Play
      2.5      General Conduct
      2.6      Grievances
      2.7      Delivery

3.0   BOARD STRUCTURE                                                             Page 13

      3.1      Introduction
      3.2      Composition
      3.3      General Conduct

4.0   BOARD DUTIES AND RESPONSIBLITIES                                            Pages 14 - 19

      4.1      Meetings
      4.2      Duties of the President
      4.3      Duties of the Past President
      4.4      Duties of the Vice President
      4.5      Duties of the Secretary
      4.6      Duties of the Treasurer
      4.7      Duties of the Director of Officials
      4.8      Duties of the Director at Large
      4.9      Duties of the Director of Tournaments
      4.10     Duties of the Director of Sponsorship
      4.11     Duties of the Director of Coaching
      4.12     Duties of the Director of Major Lacrosse
      4.13     Duties of the Referee in Chief
      4.14     Duties of the Select Team Coordinator
      4.15     Duties of the Equipment Manager
      4.16     Duties of the Public Relations Liaison




            Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            2
5.0   OTHER DUTIES AND RESPONSIBLITIES                                            Pages 20 - 22

      5.1      Duties of the Program Director
               (a)    Registration
               (b)    Committee Involvement
               (c)    Administrative
               (d)    Risk Management
      5.2      Duties of the Webmaster
      5.3      Duties of the Age Coordinators

6.0   REGISTRATION                                                                Pages 23 - 25

      6.1      Participation
      6.2      Fees and Refund Policy
               (a)    Fees
               (b)    Refund Policy
               (c)    Registration Package
               (d)    Volunteer Cheque Policy
      6.3      Registration Deadlines
      6.4      Cancellation of Registration
      6.5      Injured Players

7.0   FINANCIAL                                                                   Pages 26 - 28

      7.1      General Guidelines
      7.2      Sponsorship
      7.3      Team Fundraising
               (a)    House Teams (Minor)
               (b)    Select Teams
      7.4      Major Team Account
      7.5      Select Team Account
      7.6      Minor Team Accounts
      7.7      NSF Cheques
      7.8      Cash Handling Policy

8.0   COMMUNICATIONS                                                              Pages 29 - 30

      8.1      Website
      8.2      Mail
      8.3      Media
      8.4      Letterhead
      8.5      Logos
      8.6      Meeting Space
      8.7      Resources




            Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            3
9.0    RISK MANAGEMENT                                                          Pages 31 – 34

       9.1    Insurance
       9.2    Equipment
       9.3    Medical Information
       9.4    Medical Conditions
       9.5    First Aid Kits
       9.6    Injured Players
       9.7    Reporting Injuries
       9.8    Facilities Damage
       9.9    Anti-Theft Tips
       9.10   Traveling
       9.11   Alcohol and Drug Policy
       9.12   Criminal Records Check Policy

PROGRAM GUIDELINES

10.0   HOUSE LEAGUE (MINOR)                                                     Pages 35 - 47

       10.1  Introduction
       10.2  Age Divisions
       10.3  Team Numbers
             (a)    Team Selection
             (b)    Player Movement
             (c)    Practices
             (d)    Floor Time
             (e)    Team Jerseys
             (f)    Affiliation
       10.4 Team Management
             (a)    Team Manager
             (b)    First Aid Certified Person
             (c)    Tournament Representative
       10.5 Mini-Tyke/Tyke Recommendations
             (a)    Introduction
             (b)    Mini Tyke/Tyke Program Goals
             (c)    Mini-Tyke/Tyke Structure & Rules
             (d)    Seasonal Outcomes
       10.6 Novice, Pee Wee, Bantam and Midget Recommendations
       10.7 Alberta Summer Games
       10.8 Draft Process
             (a)    Draft Rules
       10.9 Tournaments
       10.10 Discipline
       10.11 Referee No-Shows




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11.0   SELECT TEAM                                                              Pages 48 - 52

       11.1   General Guidelines
       11.2   Team Designations
       11.3   Affiliation
       11.4   Development
       11.5   Player Selection
       11.6   Team Management
              (a)      Team Manager
              (b)      First Aid Certified Person
       11.7   Team Funds
       11.8   Discipline
       11.9   Select Team Policy

12.0   MAJOR PROGRAM                                                            Pages 53 - 58

       12.1   Introduction
       12.2   Age Divisions
       12.3   Team Designations
       12.4   Team Numbers
              (a)    Team Selection
              (b)    Player Movement
              (c)    Practices
              (d)    Floor Time
              (e)    Team Jerseys
              (f)    Team Dress Code
              (g)    Affiliation
       12.5   Team Management
              (a)    Team Manager
              (b)    Trainer
       12.6   Team Funds
       12.7   Travel Guidelines
       12.8   Discipline
       12.9   Major Program Policy

13.0   COACHING DIRECTIVE                                                       Pages 59 - 62

       13.1   General Guidelines
       13.2   Coach Selection Process
              (a)  Committee Selection
              (b)  Applications
              (c)  Interview Process
              (d)  Final Selection
              (e)  Contacting Candidates
              (f)  Follow up
              (g)  Evaluations



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       13.3   Duties of the Head Coach
       13.4   Duties of the Assistant Coach
       13.5   Formal Complaints

14.0   FLOOR ALLOCATION                                                          Page 63

15.0   PARENT INVOLVEMENT                                                        Page 64

16.0   CODE OF CONDUCT                                                           Pages 65 - 68
       16.1 General Guidelines
       16.2 Harassment
       16.3 Informal Mediation
       16.4 Team and Player Discipline
       16.5 Formal Complaints
       16.6 Appeal of Decisions
       16.7 Conduct of Executive Members
       16.8 Conflict of Interest

17.0   REFEREE’S POLICY                                                          Pages 69 - 70
       17.1 General Guidelines
       17.2 Training
       17.3 Off-floor (Minor Officials)

18.0   APPENDICES                                                                Pages 71 - 110
       18.1 Lethbridge Lacrosse Association Bylaws
       18.2 Criminal Record Check Letter
       18.3 Team Roster Form
       18.4 Request for Refund of Registration Form
       18.5 Minor Team Sponsorship Form
       18.6 Major Team Sponsorship Form
       18.7 Major Player Sponsorship Form
       18.8 Required Equipment Listing
       18.9 Medical Information Sheet
       18.10 First Aid Kit Required Supplies
       18.11 LLA Injury Reporting Forms
       18.12 Affiliation Form AFF-1
       18.13 Affiliation Form AFF-2
       18.14 SALA Disciplinary Guidelines




           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            6
1.0     INTRODUCTION

1.1     Mission Statement
       The mission of the Lethbridge Lacrosse Association is to promote, teach and perpetuate
the game of Lacrosse in Southern Alberta utilizing an athlete centered philosophy..

1.2     Philosophy Statement
         The Lethbridge Lacrosse Association is a not-for-profit amateur sport organization,
created and governed by volunteers. Our primary mission is to organize and promote the game
of lacrosse in Lethbridge and surrounding communities in Southern Alberta.

        The Association has been founded upon the principles of Athlete Centered Coaching, as
promoted by the Canadian Lacrosse Association. Athlete Centered Coaching means that the
organization is designed to serve the needs of youth interested in playing the sport of lacrosse.

         The programs of the Association create opportunities for fun, exercise, and skill
development, based on the expressed desires of the athletes and not those of coaches or
administrators. The Association promotes the best interests of the players through a commitment
to sportsmanship and fair play and to the creation of a supportive learning environment that is
free from harassment, abuse or intimidation.

        All persons seeking membership in the Lethbridge Lacrosse Association shall be
provided with a formal statement regarding the Association’s athlete centered coaching policy
and must agree to support this philosophy as a condition of participation in the activities of the
Association.

1.3     Objectives
          The purpose of the Policies and Procedures Manual is to provide assistance and
direction to those who are responsible for the operation of minor and major lacrosse teams
registered with the Lethbridge Lacrosse Association (the “LLA”). This manual will also serve as a
resource document for our members including players, coaches, parent/guardians, volunteers,
officials and community members with an interest in lacrosse and this Association. The duties
and responsibilities of the elected and appointed Board members are outlined in the LLA Bylaws
as well as in this manual. Contradictions between this manual and the Association’s Bylaws,
should they exist, shall be resolved by reference to the Bylaws.

1.4     Revision Procedures
        The Policies and Procedures Manual requires review and revision on a regular basis as
the needs of the Association and its members evolve. Any section(s) of the Policies and
Procedures Manual can be revised, edited or deleted by simple majority of the Directors at any
Board meeting. Notice of motion must be given prior to the vote and must be in writing with the
proposed wording of the revised section. Any significant changes in the manual will be
communicated to the membership by email and/or LLA Annual General Meeting.

          Any member wishing to initiate a revision of the Policies and Procedures Manual may do
so by providing a copy of the proposed revision to the Program Director. The Program Director is
obliged to present proposed revisions to the Board by way of a notice of motion. The member
initiating the revision may request to present the motion to the Board in person.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010              7
        The Policies and Bylaws Committee will meet in September of each year at a Policies
and Procedures Review and Strategic Planning Session. The purpose of this meeting will be to
review the Policies and Procedures Manual and any proposed revisions with the intent of
presenting proposed changes at the LLA Annual General Meeting.




            Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         8
2.0     THE ASSOCIATION

2.1     Operating Rules
       The LLA shall operate under the rules and regulations of the Canadian Lacrosse
Association (“CLA”), Alberta Lacrosse Association (“ALA”), Southern Alberta Lacrosse
Association (“SALA”), Rocky Mountain Lacrosse League (“RMLL”), as well as the policies and
procedures set out in this manual.

2.2     Bylaws
        Please see Appendix 18.1 for the Association’s registered Bylaws.

2.3     Membership
        The following individuals are considered Members of the Association:

            Lacrosse players registered with the Association
            A maximum of two parents or legal guardians of each player
            Any non-parent coach, assistant coach or manager, officially registered with the
            Association, to a maximum of 4 persons per team
            Any officer of the Association pursuant to Article 5.4 of the Bylaws
            Any member given Life Membership from Lethbridge Lacrosse Association
            Any individual residing in the boundaries of Lethbridge Lacrosse who wishes to
            become a member may apply to the Board of Directors

       For the purposes of the Annual General Meeting, only the individuals listed above will
have voting rights. Members must be in good standing with the Association in order to vote at the
Annual General Meeting.

2.4     Fair Play
        Everyone involved in sport, from parents and spectators to athletes, officials and coaches
can and should play a part in promoting fair play. The most effective way to do this is to lead by
example; to always respect the written and unwritten rules of the game. It is also essential to
learn how to constructively manage stress so that fair play skills and instincts will not be lost in
the heat of competition.

        The Lethbridge Lacrosse Association is fully committed to the Fair Play Principles of the
Government of Canada (Fitness and Amateur Sport). The Association will do everything in its
power to ensure that all its participants are adequately trained to ensure that fair play is
incorporated into our team practices and games and those players are taught the importance of
honesty, integrity and respect.

        FAIR PLAY CODES FOR ATHLETES

        1. I will participate because I want to, not just because my parents or coaches want me
           to.
        2. I will play by the rules, and in the spirit of the game.
        3. I will control my temper – fighting and mouthing off can spoil the activity for
           everybody.
        4. I will respect my opponents.
        5. I will do my best to be a true team player.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010             9
6. I will remember that winning isn’t everything – that having fun, improving skills,
   making friends and doing my best are also important.
7. I will acknowledge all good players/performances – those of my team and of my
   opponents.
8. I will remember that coaches and officials are there to help me. I will accept their
   decisions and show them respect.

FAIR PLAY CODES FOR COACHES

1. I will be reasonable when scheduling games and practices, remembering that young
   athletes have other interests and obligations.
2. I will teach my athletes to play fairly and to respect the rules, officials and opponents.
3. I will ensure that all athletes get equal instruction, support and playing time.
4. I will not ridicule or yell at my athletes for making mistakes or performing poorly. I will
   remember that children play to have fun and must be encouraged to have confidence
   in themselves.
5. I will make sure that equipment and facilities are safe and match the athletes’ ages
   and abilities.
6. I will remember that children need a coach they can respect. I will be generous with
   praise and set a good example.
7. I will obtain proper training and continue to upgrade my coaching skills.

FAIR PLAY CODES FOR OFFICIALS

1. I will make sure that every athlete has a reasonable opportunity to perform to the best
    of his or her ability, within the limits of the rules.
2. I will avoid or put an end to any situation that threatens the safety of the athletes.
3. I will maintain a healthy atmosphere and environment for competition.
4. I will not permit the intimidation of any athlete either by word or by action. I will not
    tolerate unacceptable conduct toward myself, other officials, athletes or spectators.
5. I will be consistent and objective in calling all infractions, regardless of my personal
    feelings toward a team or individual athlete.
6. I will handle all conflicts firmly but with dignity.
7. I accept my role as a teacher and role model for fair play, especially with young
    participants.
8. I will be open to discussion and contact with the athletes before and after the game.
9. I will remain open to constructive criticism and show respect and consideration for
    different points of view.
10. I will obtain proper training and continue to upgrade my officiating skills.

FAIR PLAY CODES FOR PARENTS

1. I will not force my child to participate in sports.
2. I will remember that my child plays sport for his/her enjoyment, not for mine.
3. I will encourage my child to play by the rules and to resolve conflicts without resorting
   to hostility or violence.
4. I will teach my child that doing one’s best is as important as winning, so that my child
   will never feel defeated by the outcome of a game/event.
5. I will make my child feel like a winner every time by offering praise for competing
   fairly and trying hard.
6. I will never ridicule or yell at my child for making a mistake or losing a competition.
7. I will remember that children learn best by example. I will applaud good
   players/performances by both my child’s team and their opponents.
8. I will never question the officials’ judgment or honesty in public.
9. I will support all efforts to remove verbal and physical abuse from children’s sporting
   activities.



     Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            10
        10. I will respect and show appreciation for the volunteer coaches who give their time to
            provide sport activities for my child.

        FAIR PLAY CODES FOR ADMINISTRATORS

        1. I will do my best to see that all children are given the same chance to participate,
           regardless of gender, ability, ethnic background or race.
        2. I will absolutely discourage any sport program from becoming primarily an
           entertainment for the spectator.
        3. I will make sure that all equipment and facilities are safe and match the athletes’ ages
           and abilities.
        4. I will make sure that the age and maturity level of the children are considered in
           program development, rule enforcement and scheduling.
        5. I will remember that play is done for its own sake and make sure that winning is kept
           in proper perspective.
        6. I will distribute the fair play codes to spectators, coaches, athletes, officials, parents
           and media.
        7. I will make sure that coaches and officials are capable of promoting fair play as well
           as the development of good technical skills, and I will encourage them to become
           certified.

        FAIR PLAY CODES FOR SPECTATORS

        1. I will remember that children play sport for their enjoyment. They are not playing to
           entertain me.
        2. I will not have unrealistic expectations. I will remember that child athletes are not
           miniature professionals and cannot be judged by professional standards.
        3. I will respect the officials’ decisions and I will encourage participants to do the same.
        4. I will never ridicule an athlete for making a mistake during a competition. I will give
           positive comments that motivate and encourage continued effort.
        5. I will condemn the use of violence in any form and will express my disapproval in an
           appropriate manner to coaches and league officials.
        6. I will show respect for my team’s opponents, because without them, there would be
           no game.
        7. I will not use bad language, nor will I harass athletes, coaches, officials or other
           spectators.

* Fair Play Codes supplied courtesy of Fair Play Canada

2.5     General Conduct
       In the interests of all of our athletes, profanity and the use of alcohol, drugs, tobacco and
tobacco products are prohibited during all games and practices under the jurisdiction of the LLA.

         All players, coaches, managers, officials and members, including parent/guardians, bus
drivers, other team officials, volunteers and Executive members shall conduct themselves in a
polite and sportsmanlike manner at all times. Obvious or persistent unacceptable conduct and/or
blatant disregard of the CLA, ALA, RMLL, SALA, or LLA rules and regulations will result in
disciplinary action.

       All bench personnel and other team officials of the LLA must submit to a “Criminal
Record Check” through the Lethbridge City Police or RCMP. These forms are available in
Appendix 18.2 at the back of this manual.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           11
2.6     Formal Complaints
        Formal complaints must be directed in writing to the LLA Board and will be referred to the
Executive Committee in accordance with section 16.5. Recommendations will be brought to the
LLA Board and considered before a final decision is made. Members found in violation of the
LLA Code of Conduct or Policies and Procedures will be subject to penalties in accordance with
Section 16.0.

2.7     Delivery
       The responsibility for maintaining the spirit and intent of the LLA rules and policies and
procedures rests with:

            The LLA Board
            Age Coordinators
            Officials
            Coaches
            Parent/guardians of all players registered with the LLA
            Players




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010             12
3.0     BOARD STRUCTURE

3.1     Introduction
       In accordance with the LLA Bylaws and Regulations, the Board of Directors (the
“Board”) of the LLA governs the Association and all activities within it. Any matter not
covered in this Policy and Procedures Manual remains subject to the approval of the
Board.

3.2     Composition
        The Board consists of the President, Vice President, Secretary, Treasurer, Past
President, other elected Directors and all appointed personnel to a minimum of eleven (11) voting
Directors. Nominated persons receiving the greater number of votes at the Annual General
Meeting (“AGM”) shall serve a two year term as Director. All members in good standing, of the
LLA are eligible for election.

3.3     General Conduct
        All members of the Board must submit to a “Criminal Record Check” through the
Lethbridge City Police or RCMP. The President is authorized to impose restrictions deemed
necessary if the Police or RCMP question the suitability of a Board member, coach, official, or
other individual involved with the LLA.

        The Board may appoint Directors to assist in the operation of the LLA should positions
become vacant. These Directors shall carry out the directives of the Board and participate at
Board Meetings in full capacity of the role selected for. Such Directors are eligible for election at
the upcoming AGM.

        Board members may not make decisions in their lone capacity as a Board member but
must bring any questions or concerns raised to the Board for discussion. Board members are
responsible for ensuring that the rules of the LLA are followed and as such are encouraged to
answer questions of the LLA membership or to provide guidance when deemed necessary.
Board members have a fiduciary duty of confidentiality to the Board and LLA members. Under no
circumstances are they to discuss LLA business or matters pertaining to specific members
brought before the Board for discussion with anyone other than the LLA Board. Board members
found to be in breach of their fiduciary duty may be removed by a majority vote of the
Board. Members of the LLA with questions, suggestions or concerns are encouraged to submit
them in writing to the LLA President through the Program Director. Violations of CLA, ALA, SALA
and the LLA rules, policies and/or procedures witnessed by a Board member must be reported to
the LLA Board.




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           13
4.0   BOARD DUTIES AND RESPONSIBLITIES

4.1   Meetings
      Members of the LLA Board are encouraged to attend the following meetings:

      Alberta Lacrosse Association Annual General Meeting

      This meeting is held in November of each year. The Board shall send at least one (1)
      member of the Board to this meeting, along with the Program Director, to ensure that all
      workshops/break out sessions and voting sessions are attended. The exact number of
      attendees is to be determined by the number of votes the Association is eligible to cast
      and the number of relevant workshops/break out sessions.

      Rocky Mountain Lacrosse League Annual General Meeting

      This meeting shall be held in November of each year. The Director of Major Lacrosse
      along with the President or Vice President are expected to attend.

      Lethbridge Lacrosse Association Annual General Meeting

      This meeting shall be held in October of each year. All Board members are expected to
      attend.

      Lethbridge Lacrosse Association Volunteer Appreciation Night

      This event is held in July of each year. All invited members are encouraged to attend.

      Policy Review and Strategic Planning Session

      This meeting is attended by members of the Policy and Procedures Committee and is
      held in August of each year. This meeting addresses the review and revision of the
      Policy and Procedures Manual to be presented at the LLA Annual General Meeting.

      Coaches, Team Parents & Managers Meeting

      These meetings are usually held in early April after teams have been established. It is
      mandatory that all teams within LLA have team representatives in attendance. The
      meeting will include a review of the LLA philosophy and operational guidelines for the
      teams. Required materials will be handed out at that time.

      Strategic Planning Meeting

      This meeting is held in early to late fall in conjunction with the Board retreat. The meeting
      serves to re-examine the current strategic plan and allows the Board to set goals for the
      upcoming season.

      Board Meetings

      These meetings are attended by members of the Board to address LLA business.
      Meetings are held monthly during regular season and as required during the off season
      (usually monthly as well). Other meetings may be called as necessary by the President.
      LLA members may request in writing to attend as a guest at any regularly scheduled
      Board meeting to voice any concerns or suggestions they may have.




           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           14
      Tournament Committee Meetings

      These meetings will be held as determined by the various tournament committees and
      will be chaired by the Director of Tournaments.

4.2   Duties of the President – (these are in addition to what is stated in the Bylaws)

         Overall direction of the LLA
         Preside at all meetings of the Board and general and/or special meetings of the
         Association
         Oversee the preparation of annual budget and financial statements
         Serve as a member of all committees
         Become past-president in an advisory capacity
         Maintain signing authority
         Attend or appoint designates to attend CLA, ALA, RMLL, SALA, and other relevant
         meetings
         Prepare/perform press releases through the media as required by the Board
         Uphold CLA, ALA, RMLL, SALA and LLA rules and regulations
         Uphold LLA policies and procedures
         Maintain power to suspend any team, player, team official, parent/guardian or other
         member for unsportsmanlike conduct on or off the floor, abusive language to any of
         the officials, or failure to comply with the LLA Bylaws, or policies and procedures
         pending review of the incident by the Conduct Committee
         Prepare report for the Annual General Meeting
         Oversee the performance of the Program Director

4.3   Duties of the Past President – (these are in addition to what is stated in the Bylaws)

         Provide technical advice and support to the current President
         Attend monthly Board Meetings
         Promote the goals and philosophy of the Association
         Perform such other duties as designated by the President

4.4   Duties of the Vice President – (these are in addition to what is stated in the Bylaws)

         Perform duties of President in their absence
         Perform such other duties as designated by the President
         Act as Chair of the Conduct Committee
         Oversee appointment of Conduct Committee, including the Referee in Chief and at
         least one other Director, to hear and address formal complaints
         Serve as an alternate in attendance at committee meetings
         Oversee the Equipment Manager
         Prepare report for Annual General Meeting
         Report to the President




           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010      15
4.5   Duties of the Secretary – (these are in addition to what is stated in the Bylaws)

         Attend all Board Meetings
         Record and ensure the accuracy of the minutes of all meetings, including the Annual
         General Meeting and other Special Meetings as called and circulate to all Board
         Members
         Send minutes to be posted on the website
         Perform such other duties as designated by the President
         Report to the President

4.6   Duties of the Treasurer – (these are in addition to what is stated in the Bylaws)

         Oversee the financial administration of the organization, review procedures and
         financial reporting, advise the board on financial strategy, and advise on fundraising
         Oversee the bookkeeping performed by the Program Director, meeting monthly to
         review
         Deposit all monies or other valuable effects in the name and to the credit of the
         Association in such bank or banks as may from time to time be designated by the
         Board
         Maintain signing authority
         Present financial statements to the LLA Board Members at monthly Board meetings
         Present financial report at Annual General Meeting
         Provide suggestions to the Board on financial matters associated with the current
         budget and comparisons to budget
         Chair the Budget Committee which prepares the annual budget
         Review Select and Major team bank accounts and financial information
         Forward fund raising and/or sponsorship concerns to Director of Sponsorship
         Report to President

4.7   Duties of the Director of Officials

         Attend Board meetings and advise of referee issues
         Advise Board of any risk management issues
         Maintain open and effective communication with the Rink operators in regards to
         potential risk management issues
         Ensure all teams have access to ALA Injury Form
         Advise teams with respect to injury reports and return to play policy
         Investigate all safety concerns reported by team officials
         Ensure all teams have an Emergency Action Plan (“EAP”) in place and that visiting
         teams are provided with one as well
         Where LLA Code of Conduct is perceived to have been contravened, ensure that all
         parties are familiar with, and understand their rights under the Code of Conduct
         Serve on Conduct Committee and Discipline Committee
         Communicate with Referee in Chief on an ongoing basis
         Coordinate with Program Director and Referee in Chief on the recruitment of
         qualified officials for the LLA
         Assist in recruitment of Referee in Chief
         Support officials both on and off the floor
         Report to the President
         Schedule referees for all LLA home games (Minor and Junior)




           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         16
         The LLA recognizes that risk management does not rest with the Program Director or
Director of Officials alone, but rather is the responsibility of everyone involved both on and off the
floor, and encompasses the activities of the Board, the coaching staff, officials, parent/guardians
and players.

4.8     Duties of the Director at Large

            Attend Board meetings and advise of volunteer needs
            Head Volunteer Resources Committee and advise Board of progress
            Responsible for recruitment, and retention of volunteers for the Association
            Responsible for off season development clinics and camps
            Aids Program Director in program promotion and development
            Oversees the Age Coordinators for the Minor Program
            Member of the Floorbusters Tournament Committee
            Other duties as assigned by the President or Vice President
            Report to the President

4.9     Duties of the Director of Tournaments

            Schedule meetings with Team Tourney Reps and/or Committee
            Ensure that Committee members and Team Tourney Reps are aware of their duties
            and responsibilities
            Prepare and submit a preliminary budget for Board approval
            Chair tournament meetings and remain active Committee member
            Maintain presence at all tournaments (including minor Provincials) either in person or
            by appointed designate; monitor and report to the Board
            Ensure any fundraising activities taking place during the tournament are approved by
            the Board to ensure that appropriate application and gaming requirements are met
            Be available to offer advice on behalf of the Board
            Act as liaison between Tournament Committee and the Board
            Complete final tournament financial statement and submit at the next Board meeting

4.10    Duties of the Director of Sponsorship

            Attend Board Meetings and provide update on sponsorships
            Secure Team sponsors for both minor and major lacrosse teams
            Recruit assistance from Board Members and/or parent volunteers to assist in
            obtaining team sponsorships
            Member of the Floorbusters Tournament Committee
            Report to the President

4.11    Duties of the Director of Coaching

            Develop and present on floor programs and establish team play guidelines
            Ensure coaches are aware of upcoming coaching clinics and register accordingly
            Attend coaching clinics and coordinate registration and payment of participants with
            the Clinician; ensure necessary audio/visual equipment is available
            Aid Program Director in facilitation of Coaches meetings
            Meet with evaluation volunteers to review evaluation criteria and procedures
            Attend Age Coordinator and coaches meetings
            Assist with coach selection across all divisions


              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            17
          Perform evaluations on coaches during games and practices
          Assist with player evaluations
          Ensure coaches obtain proper coach certification for level of play
          Liaise with Board on behalf of coaches
          Prepare report for Annual General Meeting
          Report to the President

4.12   Duties of the Director of Major Lacrosse

          Attend Board Meetings and report progress in Major program
          Represent the interests of players and parents of the Major division to the Board
          Oversee the operation of teams in the division
          Attend RMLL AGM
          Assist Program Director with Major registration
          Work with Program Director in establishing schedule for each team
          Assist the Director of Coaching with selection of coaches as part of Coaching
          Committee
          Coordinate with Equipment Manager on goalie gear and equipment for each team
          Ensure coaches develop and distribute a team list
          Supply the Program Director with roster of team officials and players within 24 hours
          of the Team Draft using Team Roster Form located in Appendix 18.3
          In conjunction with team personnel, arrange for the allocation of players to teams.
          This may also involve player movement, addition and deletion during the season.
          Distribute and monitor league schedule
          Ensure team managers are knowledgeable of and adhere to game administration
          procedures
          Second signer on team accounts along with LLA President
          Provide financial reporting to LLA Board monthly and at end of season
          Report to President

4.13   Duties of the Referee in Chief

          Serve on Conduct Committee and Discipline Committee
          Communicate with Director of Officials on an ongoing basis
          Assist Program Director in organizing referee clinics; ensure that necessary
          audio/visual equipment is available
          Assist Program Director in ascertaining each referees skill level in order to ensure
          appropriate scheduling at all levels
          Teach clinics and collect registration fees
          Coordinate with Program Director and Director of Officials regarding recruiting of
          qualified officials for the LLA
          Support officials both on and off the floor

4.14   Duties of the Select Team Coordinator

          Attend Board Meetings to report progress to Board
          Head up Select Team Committee
          Set up a working budget for the season’s teams
          Work with Director of Coaching to select coaches
          Coordinate tryouts and aid in team drafts



           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            18
          Chair parents and players meetings to determine expectations, budgets and recruit
          volunteers needed
          Create practice schedule with coaches and book floor time through Program Director
          Assist in coordinating the distribution and collection of equipment and jerseys to the
          coaches
          Review game sheets and follow up on penalties and/or suspensions
          Research and secure tournaments/exhibition games based on parent meeting
          Organize and run all team fundraising events
          Secure Team Manager for each Select Team
          Collect team registration fees
          Act as liaison between Team Managers and the LLA Board and assist with problems
          should they arise
          Organize selection, tryouts and team functions for Alberta Summer Games and
          Southern Alberta Summer Games teams with assistance from Program Director
          Reports to the Vice President
          Maintain financial records for the teams, and report to Board

4.15   Duties of the Equipment Manager
                                                                             st
          Submit anticipated budget for new equipment to Board by July 31 of each year
          Inventory all jerseys and equipment and maintain ledger
          Ensure appropriate storage during winter months
          Distribute goalie gear to individuals and obtain rental charge
          Distribute and collect jerseys, balls and goalie gear pre and post season
          Ensure equipment is cleaned, repaired and/or replaced as necessary
          Ensure arenas/playing surfaces are ready for start of season, i.e. shot clocks set up,
          remotes working, lacrosse lines painted and nets are properly maintained
          Coordinate sponsors and teams with Program Director and Director of Sponsorship
          Report to the Vice President

4.16   Duties of the Public Relations Liaison

          Work with local media i.e. Paper, radio & television to promote lacrosse events
          Collect and submit weekly game results to Lethbridge Herald for minor and major
          Attend Board Meetings during season to keep up to date on PR opportunities




           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          19
5.0   OTHER DUTIES AND RESPONSIBLITIES

5.1   Duties of the Program Director

      (a)       Registration

            Reconcile final registration figures with funds deposited
            Prepare registration refunds with assistance of the Treasurer
            Recruit and organize volunteers to assist with registration
            Accept, record, organize and maintain registration records for all members of LLA
            Ensure that registered players are also registered through ALA Ramp Interactive
            Registration System
            Process late registrations and withdrawals/refunds
            Recruit and organize volunteers to assist with the evaluation process
            Coordinate player evaluation and selection process and team composition with
            assistance of Director of Coaching and Age Coordinators
            Meet with volunteers to review evaluation criteria and procedures
            Draft up evaluation worksheets for all age divisions and distribute to coaches and
            Age Coordinators
            Book rooms for draft night for each age division

      (b)       Committee Involvement

            Ex-officio member of all active committees
            Maintain records for all committees

      (c)       Administrative

            Update and maintain the LLA Board files and records
            Maintain and distribute all correspondence
            Order new equipment and/or jerseys using local merchants and sponsors whenever
            possible once approval of tender is received from Board and inventory has been
            completed with the Equipment Manager
            Maintain and update the LLA Policies and Procedures Manual as required
            Provide necessary financial information to AGLC (Alberta Gaming and Liquor
            Commission)
            Keep full and accurate accounts of all receipts and disbursements of the Association
            in proper books of account
            Facilitate coaches meetings with the assistance of the Director of Coaching and
            provide necessary coaching materials
            Assist Referee in Chief in organizing referee clinics; ensure that necessary
            audio/visual equipment is available
            Arrange coaching clinics for coaches; notify Director of Coaching
            Arrange player and goalie clinics
            Communicate upcoming clinics and requirements to Age Coordinators and members
            Communicate deadlines to coaches and/or team managers
            Coordinate sponsors and teams with Director of Sponsorship
            Facilitate all floor bookings on behalf of the LLA
            Attend User Group Facility meetings
            Attend SALA scheduling meetings



             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          20
              Prepare practice schedule
              Distribute floor times to Age Coordinators and coaches
              Allocate floor time for play-offs as required
              Provide game schedules to Director of Officials
              Ensure Director of Officials is notified of all schedule changes
              Prepare report for Annual General Meeting
              Prepare invoices to all parties owing funds to Association
              Record and monitor all user pay floors (if any) and related payments
              Ensure appropriate AGLC Licenses have been obtained prior to all gaming events
              Report to the President

        (d)       Risk Management

              Ensure that all coaches, managers or other volunteers of the LLA who may have
              occasion to have unsupervised contact with players have a current Criminal Record
              Check on file
              Ensure all teams travelling to out of province tournaments have filed a Travel Permit
              with the ALA

         The LLA recognizes that risk management does not rest with the Program Director or
Director of Officials alone, but rather is the responsibility of everyone involved both on and off the
floor, and encompasses the activities of the Board, the coaching staff, officials, parent/guardians
and players.

5.2     Duties of the Webmaster

              Assume a lead role in maintaining the LLA website
              Manage the domain www.lethbridgelacrosse.com and keep registration current
              Receive information from board members and post it to website in timely manner
              Keep web calendar of activities current and relevant
              Maintain hosting agreement for web pages and manage bandwidth usage
              Backup content of web pages on a regular schedule
              Provide graphic support materials for board members where applicable

5.3     Duties of the Minor Age Coordinators

              Assist Program Director and Director at Large in recruitment and organization of
              volunteers to assist with the evaluation process
              Participate in all program registration dates for their age division
              Attend Age Coordinators meeting
              Attend Coaches meetings at start of season
              Assist in the selection of coaches, assistant coaches and managers; ensure they
              have the level of training required by LLA or are prepared to attend the necessary
              clinics
              Ensure all appropriate volunteers have criminal record checks on file
              Confirm that necessary clinics are available
              Coordinate player evaluation and selection process and team composition with
              Program Director
              Ensure that player/team selection is done in accordance with LLA policies and
              procedures
              Ensure teams are selected based on player evaluations



               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           21
            Ensure all players are contacted re: team selection, and start date
            Assist in coordinating the distribution and collection of equipment and jerseys to the
            coaches
            Chair parent meetings to communicate goals and expectations of teams and address
            any concerns of parent/guardians and/or players
            Review league schedules at start of season
            Serve as SALA Age Coordinator (dependant on division LLA is required to fill)
            Enter practice and game schedules into LLA website
            Ensure that concerns are brought to the attention of the Board
            Ensure familiarity with CLA, ALA, SALA and LLA rules and regulations
            Represent the interests of players and parents of the division to the Board
            Oversee the operation of teams in the division
            Serve as a member of the Tournament Committee
            Ensure that, through the equipment manager, teams are provided with and return
            uniforms
            Report to the Director at Large

        In the most ideal situation, the Age Coordinator would not have a child playing at that
level. LLA realizes that this may be difficult given the time needed for the position. At no time
however, may a Head Coach be the Age Coordinator of the division they are coaching in. LLA
recognizes this as a conflict of interest.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010             22
6.0     REGISTRATION

6.1     Participation
        The LLA will make reasonable efforts to ensure that all those wishing to register and play
lacrosse in Lethbridge are permitted to do so. All players, coaches and team officials must be
registered with the LLA and insured before participating in any activities sanctioned by the LLA.
Completion and submission of necessary forms may require forty-eight (48) hours.

         Team size shall be based on registration numbers and will be determined at the start of
the season. The team size shall remain fixed for the duration of the season unless registration
numbers exceed those previously determined. The following table shows the starting estimate for
# of players per team.

         Age Division                   Minimum # per team                Maximum # per team
Mini-Tyke                                                        7                                   9
Tyke                                                             6                                   9
Novice                                                          12                                  15
Pee Wee                                                         12                                  18
Bantam                                                          12                                  20
Midget                                                          15                                  20
Junior Tier II                                                  16                                  18
Junior Tier III                                                 16                                  25

6.2     Fees and Refund Policy

        (a)      Fees
         Registration fees shall be determined each year by the Board and may be paid by an
approved method in the amounts and dates as set out by the Board. Major tryout fees must be
paid in advance of a player participating in tryouts. All registration fees are due prior to the
player’s first league game unless other arrangements have been made with the Board or
Program Director.

         Those players registering as a full time goalie will receive a $80 credit off of their
registration fees. These players will be responsible for payment of the goalie rental fee on top of
their registration (Pee Wee to Junior age divisions)

         Families registering three (3) or more children with the LLA will receive a 10% discount
on all registrations.

         Major tryout fees will be set every year, depending on registration numbers and
forecasted floor time usage. These fees are payable regardless of when the player is added to
the roster. There are no discounts for these fees.

         Late registration fees shall be prorated to a minimum of 60% of the full cost of
registration. Exceptions may be made for players moving into the Association. Late registrants
will be placed on the team with the lowest number of players. After all teams are equal in player
number, the decision to place the child shall be made by the Age Coordinator of that age division.
There will be no registrations accepted after May 1.

        Any minor or major player with registration fees, fundraising monies or other funds
outstanding will not be permitted to register in the current season until such time as those
outstanding funds are paid.



              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            23
        (b)      Refund Policy
         Requests for refunds must be made in writing by submitting the form in Appendix 18.4. If
approved, the amount of the refund shall be prorated based on the part of the season expired
less ALA insurance fees and the administration fee. There shall be no refund of fees after May
15 of the current season.
         Major tryout fees will be refunded if the Director of Major Lacrosse is notified by March
   th
15 of the player’s intention to not participate in the tryout sessions.

        (c)      Registration Package
         Registration packages for all current members of the LLA will be distributed during
registration for the current playing season. The package shall contain:
             Player registration form
             Brochures or handouts as approved by the LLA Executive

        (d)      Volunteer Cheque Policy
        At the October 22, 2009 Annual General Meeting of the Lethbridge Lacrosse Association,
the members in attendance voted in favour of a Mandatory Volunteer Cheque Policy. This policy
remain in effect for the 2011 season.

          The policy states that every family registered in minor lacrosse must submit a $100
cheque in addition to their registration fees for the season. This $100 will be deposited and may
be earned back with the evidence of 10 volunteer hours submitted to the Association. Team
officials will be responsible for the approval of volunteer hours submitted.

        Examples of applicable volunteer hours:

        Member of the Board of Directors
        Participation on the Floorbusters Canada Day Tournament Committee (min. 2 hours per
        family)
        Team Manager
        Coach, or Assistant Coach (must be certified for the level they are coaching)
        Attendance and completion of a Coach Clinic will earn 4 hours
        Attendance and completion of a Referee Clinic will earn 4 hours
        Team Trainer
        Minor official (penalty box, scorekeeper, clock, 30 second timer)

        Referees will NOT earn volunteer hours for games officiated as they are paid for their
services.

        Volunteer hours short of the 10 hour requirement will be prorated to correspond with the
actual number of hours.

        Members will receive their $100 refund by way of cash or cheque by the end of August of
the playing season.

        The Lethbridge Lacrosse Association will not run effectively without the help of its
membership. This decision was endorsed by the membership of the Association to help promote
involvement by parents.
        ** At this time this policy only extends to the Novice through to the Midget age division.




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         24
6.3     Registration Deadlines
           The registration deadline shall be determined by the ALA regulations and through
direction of the Program Director. Registration dates will be communicated via the LLA website
and member emails. Registrations received late shall be subject to a late registration fee of
$25.00. Registrations received after the final date of mass practices will be placed on a waiting
list if rosters are full and will not be guaranteed membership with the LLA in the current season.

6.4     Cancellation of Registration
         Players or parent/guardians choosing to cancel their registration shall be reimbursed their
fees in accordance with the LLA Refund Policy.

        Outstanding financial obligations must be paid in full and any equipment or jerseys must
be returned before refund will be processed.

6.5     Injured Players
        A player may be injured during the course of the season and unable to return for the
balance of that season. In this case, the parent/guardians may request a refund of their fees in
accordance with the LLA Refund Policy. Refunds will not be given to injured players who
maintain their spot on the roster.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            25
7.0     FINANCIAL

7.1     General Guidelines
        Member registration fees cover LLA assigned floor times, referee fees, approved training,
jerseys and equipment, insurance and other related costs. All fundraising and sponsorships must
be pre-approved by the LLA including donations and/or gifts earmarked for a specific team.

7.2     Sponsorship
         Sponsors are vital to the success of any minor sport association. The LLA values its
sponsors and strives to maintain a relationship which is both appreciative and respectful.
Coaches/managers are encouraged to establish a relationship with their team sponsor and
involve them in games and events.

         All teams of the LLA are sponsored primarily by businesses or private individuals.
Sponsorship fees collected go directly to the LLA to assist with floor times, jerseys, referee and
other related costs. Sponsorship fees are determined by the Board during their yearly budget
meetings. For their donation, the sponsor receives:

              Sponsor bar on jersey
              A picture of the team for display at their business
              Publication of sponsor name in our Floorbusters Tournament Program
              Weekly recognition with game reporting in the local newspaper

        Sponsors are solicited by the Director of Sponsorship and members of the Board.
Existing LLA sponsors have the first right of refusal on the supply of equipment or other items
purchased by the LLA, however it does not give them precedence in the purchase as it shall still
be determined by the best price and past quality of service.

        In an effort to protect existing sponsors from being overwhelmed with requests for
contributions of any kind, under no circumstances are teams to solicit additional funds or
merchandise from sponsors without the consent of the LLA Board.

          Individuals or businesses, including parents, wishing to sponsor a team may apply to do
so by filling out the form in Appendix 18.5 for Minor or Appendix 18.6 for Major and mailing it to
the LLA address. Every effort will be made to assign sponsors the team of their choice although
existing sponsors will be given first right-of-refusal on the teams they wish to sponsor in any given
season. Teams or persons associated with any team shall not solicit funds, or request donations
or merchandise from current sponsors of LLA. In addition, teams or persons associated with any
team shall not solicit funds on behalf of their team by indicating that they are doing so on behalf of
the LLA. Sponsors may not be solicited by employees or individuals connected to the sponsor,
who are also connected to the team.

7.3     Team Fundraising

        (a)       House Teams (Minor)
         It is the intention of the LLA to keep costs as low as possible. In addition, the LLA would
like to ensure consistency with respect to opportunities which may be available from team-to-
team. As such, secondary sponsors may be considered, however names of such sponsors must
not be advertised in any way so as not to conflict with existing sponsors.




               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            26
         Minor teams must apply to the LLA Board for approval of all fundraising events and all
applications for lottery licenses must be coordinated through the LLA Program Director. Teams
are responsible for the purchase, sale and payment of any merchandise. The LLA accepts no
responsibility for non-payment on fund-raising merchandise.

        Fundraising events include but are not limited to: silent auctions, woodcutting and sales,
team raffles (must obtain lottery license for any type of raffle), 50/50 sales, merchandise sales,
team dances, pub nights, and bottle drives.

        (b)      Select Teams
        Fees collected from parents/guardians in lieu of fundraising shall be decided by a 75%
majority vote. Parents who choose not to participate in fund raising events may be allowed the
option of paying their share by donation. This assessed fee shall be no higher than the average
amount between the bottom and top amounts raised by the other parent/guardians. Select teams
have the right to exclude players and/or parent/guardians that have not participated in team
fundraising and/or fees. Players who are injured and are out for more than two (2) weeks should
have their fees pro-rated. Where a team surplus exists at the end of the season,
parents/guardians may only be reimbursed for fees to the extent that fees were paid. Funds
generated by the team by any other means must not be allocated to parents. Amounts owing to
teams at season end are deemed to become payable to the LLA.

        Primary sponsors may provide additional sponsorship to their designated team if they
choose. Secondary sponsors may be considered, however names of such sponsors must not be
advertised in any way so as not to conflict with existing sponsors. Any additional sponsorship,
whatever the nature, must be pre-approved by the LLA. Unapproved fundraising or solicitation
may result in disciplinary action and can include the loss of solicited cash or items.

         Select teams must apply to the LLA Board for approval of all fundraising events and all
applications for lottery licenses must be coordinated through the LLA Program Director. Teams
are responsible for the purchase, sale and payment of any merchandise. The LLA accepts no
responsibility for non-payment on fund-raising merchandise.

        Fundraising events include, but are not limited to: silent auctions, woodcutting and sales,
team raffles (must obtain lottery license for any type of raffle), merchandise sales, team dances,
pub nights, and bottle drives.

7.4     Major Team Account
         Major Teams shall have one (1) bank account that must be approved by the LLA Board
of Directors. Accounts will require two signatures. The LLA President and LLA Treasurer shall
be signers on all bank accounts in addition to the Team Manager and Director of Major Lacrosse.
The LLA Vice President shall sign as an alternate. A season budget must be submitted to the
LLA by the first practice date.

         Whenever possible the amount of money raised through sponsorship should be recorded
separately per team. If a player is moved from one team to another during the season, all
sponsorship funds raised or paid by the player or his parent/guardians must be pro-rated and
transferred to the new team.

        Any monies raised through sponsorship shall be recorded and accounted for. The
Director of Major Lacrosse shall provide the Board with a financial accounting of all monies raised
and expenses paid on a monthly basis.




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         27
        Any funds remaining in the team account at the end of the season shall be reported to
the Board and shall remain in the account as an operating reserve for the following season.

7.5      Select Team Account
        There will be one (1) Select team account. The Select team account will be set up by the
LLA Treasurer with two signatories on each team account including the Select Team Coordinator
and the Team Manager(s). In the event of a conflict, the Vice President shall sign as an
alternate. Team signatories must not be related in any manner nor shall they reside at the same
residence. Team funds are the property of the players’ parent/guardians and as such, should any
parent wish to know the status or balance of the team account it must be provided without
question. It is strongly recommended that the team account statement be given or read out at
any parent meetings.

        Any funds remaining in the team account at the end of the season may be disbursed
equitably amongst the players and their families only to the extent that fees were paid to the team
or donated to the LLA. Since team accounts will not necessarily be the same from year-to-year,
                                            st
any account balance remaining after July 31 will become property of the LLA.

7.6      Minor Team Accounts
        There may be certain circumstances where a minor team may need to set up a team
account to aid in the collection of funds for tournaments, or other team events approved by the
parents/guardians. These accounts will be set up by the Head Coach and Team Manager as
signatories. Any excess funds remaining at the end of the season will be dispersed equally to all
players/parents/ guardians of the team and the account shall be closed.

7.7      NSF Cheques
       Members issuing NSF cheques will be contacted by the Treasurer and given five (5) days
make restitution by either cash or certified cheque/money order and will be subject to a $25.00
NSF fee. Failure to comply with this policy will result in the cancellation of a player’s registration.

7.8      Cash Handling Policy
        The establishment of internal controls for cash collection and handling is necessary to
prevent mishandling of funds and to safeguard against loss.

    The following protocols to ensure segregation of duties for cash collecting, depositing and
reconciliation shall be adhered to:

      The Treasurer and Program Director shall be notified immediately of any and all cash
      collected for the Association including, but not limited to:
           o Registration proceeds;
           o Floorbusters Tournament proceeds;
           o Provincials proceeds;
           o Shinny proceeds.
      Persons collecting cash must be authorized to do so and shall ensure that appropriate forms
      to account for the cash collected are completed.
      All cash shall be promptly given to the Treasurer for immediate deposit to the LLA bank
      account and supporting documentation shall be promptly given to the Program Director.
      The Program Director will reconcile deposit documentation to the bank statement.




               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           28
8.0     COMMUNICATION

8.1     Website
        The LLA has a web site at the following address:

        www.lethbridgelacrosse.com

8.2     Mail
        The Program Director is responsible for picking up of the mail at the LLA post office box
and distributing it as required. The current mailing address of the LLA is:

        Box 874
        Lethbridge, AB T1J 3Z1

        The President shall be made aware of all correspondence received and/or distributed by
the LLA.

8.3     Media
        The President shall be responsible for all media releases issued by the LLA with the
exception of any individual game and tournament reports. All comments with regards to the LLA
and any interaction with the media concerning any business with the LLA should be referred to
the President or designate for comment. Individual game and tournament reports submitted by
team managers or coaches must include team sponsors in reference to the team name.

8.4     Letterhead
        Blank LLA letterhead will not be given out to anyone other than the President, Treasurer,
or Secretary of the LLA. Board members requiring a letter to be sent on LLA letterhead must
forward a draft to the Program Director who will then compose the letter on their behalf. All
correspondence received or distributed by the LLA will be held by the Program Director. LLA
letterhead must not be photocopied or used without the written permission of the President and/or
Board.

        LLA letterhead may be used to solicit funds for LLA purposes or events with the approval
of the LLA Board. Letterhead must not be used by any team or individual to solicit funds for their
own purposes. Select and Major teams will be provided with a pre-approved letter for soliciting
sponsors.

8.5     Logos
        The LLA Logo is the property of the LLA. The Logo can only be used by members of the
Board in the course of carrying on the LLA business. No other parties will be permitted to use the
LLA Logo for any purpose without the written consent of the Board. The majority of the Board
must agree before this consent can be granted.

8.6     Meeting Space
         Rooms may be booked through the LLA Program Director to facilitate coach, team or
parent meetings. Meeting rooms are booked at Community Savings Place and are available on a
first come first serve basis. The cost to book is $10.00/hour. Individuals wishing to book facilities
with no charge can make arrangements themselves.



               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         29
8.7     Storage Space
        The LLA has storage space located at the address below:

        Adams Arena
        1302 9 Avenue North
        Lethbridge, Alberta

        This storage space is for the storage of all LLA owned equipment, jerseys and records of
the Association. Entry to this storage space is limited to three (3) key holders; one being the
President, one being the Equipment Manager and the other the Program Director. To request
access to the space, individuals must contact the Equipment Manager.

8.8     Resources
        Team coaches, managers, players and parents may also visit the following websites for
information with respect to player development, coaching and other areas of interest:

        Southern Alberta Lacrosse Association             www.southernalbertalacrosse.com
        Alberta Lacrosse Association                      www.albertalacrosse.com
        Rocky Mountain Lacrosse League                    www.rockymountainlacrosse.com
        Canadian Lacrosse Association                     www.lacrosse.ca
        Coaching Association of Canada                    www.coach.ca




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010       30
9.0     RISK MANAGEMENT

9.1     Insurance
        All players, coaches, assistant coaches and other on-floor personnel including managers
and trainers must have ALA Insurance coverage. Insurance is provided to the LLA members
upon application through the LLA to ALA. Floor time sanctioned by the LLA is for the sole use of
its members and may not be used, shared or otherwise, by anyone other than the LLA registered
players, coaches and officials. As such, LLA registered players, coaches and officials practicing
on privately rented floors outside of LLA sanctioned floor time are not insured by the LLA.

        Players must never be left unsupervised while on the floor. During practices and games,
coaches will ensure that all doors to the floor surface are kept closed at all times to prevent injury
to players.

9.2     Equipment
        Certified CSA approved protective equipment including helmets, face protection and
mouth guards must be properly worn when participating in any LLA program and activity.
Coaches, team officials and parent/guardians shall ensure that proper protective equipment is
worn at all times whether in a game or a practice and that said equipment is fitted properly, is age
appropriate and is in good condition.

        Helmets must be worn at all times and must not be removed while on the bench or on the
floor. CSA certification stickers must not be removed. Number stickers are permitted however
other modifications including stickers, tape or painting are prohibited.

        Jerseys must conform to CLA standards, which includes the following:

            Numbers must be secured on the back and the left shoulder of the jersey. Numbers
            on the front must be between 4 and 6 inches in height.
            The arm and waist length of the jersey must cover all of the players’ equipment.
            Goalie jersey must match the rest of the team.

        For a complete listing of required equipment, please see Appendix 18.7 at the back of
this manual.

9.3     Medical Information
         All teams must maintain medical information detailing any medical conditions and contact
numbers in the event a parent/guardian is not immediately available. This medical information
form is available in Appendix 18.8 at the back of this manual or on our website. Team officials
are reminded that this medical information is confidential and must not be released to anyone
other then medical staff.

        This medical information should be kept on the bench at all times. A photocopy should
be kept of each form in the event it has to be sent with an injured player to the hospital.

9.4     Medical Conditions
        Players or officials with medical conditions that, in the opinion of the coach or Board
members, may compromise the safety of other LLA members will be asked for written clearance
from their doctor to be on the floor. The official or player will not be allowed on the floor until this
clearance has been obtained.



              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010              31
9.5     First Aid Kits
        All teams registered with the LLA are recommended to keep appropriate first aid kits on
the bench during practices, games or other on-floor activities. The team is responsible for
maintaining the kit and the cost of replacing any of the used items.

        For a suggested listing of essentials for the team first aid kit, please see Appendix 18.9 at
the back of this manual.

9.6     Injured Players
         This information is intended as general information only and should not form the basis of
legal or medical advice or opinion of any kind. Medical or legal advice should be obtained by
consulting a professional. In the event of serious injury, call 911 immediately. Calls to 911 are
free and can be made from the pay telephones in the lobby of all arenas in Lethbridge. In
addition, the City of Lethbridge has arena employees on the premises at all times who will provide
access to first aid rooms and other facilities to assist during emergencies.

        Lethbridge Arena Locations:

        Arena                             Street Address              Crossroads
        Adams Arena                       1302 9 Avenue North         13 Street & 9 Avenue N.
                                                  th
        Labor Club                        2020 18 Avenue North        20 Street & 18 Avenue
        Community Savings Place           2501 28 Avenue South        25 Street & 28 Avenue
                                           th
        Henderson Ice Center              7 Avenue & Mayor Magrath Drive South
        Orion Sports Field                                            Airport

         It is an expectation of the LLA that coaches will exercise reasonable care over their
players to prevent reasonably foreseeable risks. They are expected to take all necessary
precautions in preventing injury and are entrusted that the best procedures will be followed
should injury occur. Coaches must ensure that players and parent/guardians have been informed
that there are inherent risks of injury for players and there is a remote possibility of an accidental
catastrophic injury for lacrosse participants.

        If there is a question of a neck or back injury to any player, they are NOT to be moved.
Call 911 immediately. Notify the rink attendant, parent/guardian of the player and the LLA
Program Director as soon as possible.

        Players must be made aware by their coach that if they are hurt and experiencing back or
neck pain, or any buzzing or tingling in their neck, back, arms or legs, they MUST NOT move.
Players experiencing nausea, dizziness, headache, light headedness, blurred or double vision or
other symptoms of possible concussion must inform their coach immediately. They will be
escorted from the floor immediately to receive medical attention.

         Players suffering an injury, which results in a stoppage of play, but is not deemed serious
shall be removed from the floor when safe and shall not be allowed to return until they have sat
out a minimum of one complete rotation of line changes.

        Players who have been knocked unconscious, or have blacked out, no matter the
duration, will not be allowed to continue to play in that game nor return to the floor without
medical clearance from their doctor.

        Players taken from the floor by ambulance may not return to the floor without medical
clearance from their doctor.




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           32
        Players who suffer non-lacrosse related illnesses or injuries or who have been injured in
any manner whereby they could not play lacrosse shall not return to playing without medical
clearance from their doctor.

9.7     Reporting Injuries
         All injuries, no matter the perceived significance, must be reported immediately to the
Age Coordinator, Program Director and Director of Officials. Lethbridge Lacrosse Injury report
forms must be completed by injured players’ parent/guardians and submitted to LLA. These are
found in Appendix 18.10. In case of insurance claims for injured players (i.e. ambulance ride,
etc.) the ALA Injury Report Form must be filled out by injured players’ parent/guardians. Time
limit constraints make it imperative that these forms be submitted by the LLA Program Director to
ALA as soon as possible. Once completed, the Program Director will maintain a file copy for the
LLA and the original will be forwarded to the ALA.

9.8     Facilities Damage
        Damages to the facilities are to be reported to the rink attendant immediately. Under no
circumstances should attempts be made by team officials to repair damages themselves.
Damages resulting from the misconduct of a LLA member(s) or team will be billed back to that
member or team. Players and/or teams will be suspended from play until the latter of any
imposed penalty or until such bills are paid.

        Players are only permitted to play with lacrosse sticks and balls on the floor. There is to
be no playing in hallways, parking lots or dressing rooms.

        Coaches, referees, team officials or other members of the LLA must immediately report
unsafe conditions which could pose a risk to any person whether members of the LLA or not, to
arena attendants and the LLA Program Director.

9.9     Anti-Theft Tips

            Leave valuables at home
            Do not bring large amounts of money or jewellery to the rink
            Do not leave valuables visible in your vehicle
            Lock lacrosse gear, briefcases or money out of sight in your vehicle trunk
            Never leave money visible in your vehicle
            Always lock your vehicle
            Always lock your personal or team dressing room when unattended
            Do not leave valuables in your dressing room
            If valuables (wallets, watches, money, IPod’s, etc) are brought to the facility, they
            should be marked and placed in a bag that is kept under the player’s bench or with
            the team manager or designated parent
            Report suspicious activity to the facility staff and/or police

9.10    Traveling
           Coaches are to ensure that all necessary precautions have been taken to provide safe
transportation for players and team officials. Vehicles must be insured with $1,000,000 minimum
liability. Under no circumstance will players be permitted to drive themselves to out-of-town
games or tournaments. The team trainer or other individual with first aid certification must also be
available.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010             33
9.11    Alcohol and Drug Policy
        No one involved in a lacrosse game or practice should be under the influence of alcohol
or drugs, nor should alcohol be consumed before or during a game or practice.

         Alcoholic beverages and drugs are prohibited at game or practice sites, dressing rooms,
or on any vehicle responsible for transporting athletes, coaches, parents or volunteers.
Furthermore, in game situations where travel is required, no athlete, coach or volunteer
associated with the team shall be allowed to consume alcohol from point of departure to point of
arrival back at departure site.

9.12    Criminal Records Check Policy

           All volunteers who work with athletes 18 years of age or younger must submit to a
           criminal record check.
           The criminal record check must be renewed every three (3) years, prior to the start of
           the regular season play.
           Failure to provide a criminal record check will result in the individual being suspended
           from coaching, assisting or volunteering.
           Volunteers will use the LLA issued Criminal Record Check letter located in Appendix
           18.2 and submit to City Police or RCMP.
           It is the policy of the LLA Board of Directors that no adult should be alone with a child
           and there should always be at least two adults present at all times around a child.
           The LLA Program Director shall create and maintain a confidential file where
           information has been obtained about a LLA member or any individual desirous of
           becoming involved with the LLA in so far as it regards a criminal record or pending
           criminal charge.
           The LLA Program Director shall protect the personal information contained in the
           confidential file by making reasonable security arrangements against such risks as
           authorized access, collection, use, disclosure or disposal.
           The LLA Program Director shall disclose the contents of its confidential file to the
           President of LLA.
           Prior to disclosing the personal information contained in the confidential file, the LLA
           Program Director shall make all reasonable efforts to notify the individual whose
           personal information is to be released.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          34
PROGRAM GUIDELINES

10.0    HOUSE LEAGUE (MINOR)

10.1    Introduction
       The LLA house league is recreational lacrosse. The emphasis is on fitness, fellowship,
sportsmanship and fun. The objectives of the LLA House League are:

              To promote a game that fits the needs of its participants
              To be open to all male or female players
              To allow players fair floor time
              To emphasize the importance of having fun while developing and improving skills
              To allow enjoyable participation
              To assist in physical development
              To create a pleasant social environment

10.2    Age Divisions
                                                                                                         st
         Players are divided into five (5) different divisions based on their age as of December 31
of the year registered. Divisions are as follows:

              Mini Tyke/Tyke                        Ages 4-8 years
              Novice                                Ages 9 & 10 years
              Pee Wee                               Ages 11 & 12 years
              Bantam                                Ages 13 & 14 years
              Midget                                Ages 15 & 16 years

          Players wishing to apply and play in a lower or higher age division must do so in writing
prior to the start of mass practices. Players will be evaluated based on size, skill, and other
determining factors to consider whether the application is valid. If valid, the application will go to
review by the SALA Board of Directors. Please see the SALA Regulations for overage players on
their website.

10.3    Team Numbers

        (a)       Team Selection
          The primary objective in team selection is to make every effort to create equally balanced
competitive teams in each division, keeping in mind the values and philosophy of the LLA. Well
balanced teams ensure that the quality and intensity of the games are satisfactory to all players.
It is the responsibility of Age Coordinators and coaches to ensure that well balanced teams have
been selected.

         As the Lethbridge Lacrosse Association Board of Directors has a responsibility to the
members of the association to ensure parity in each division (to the best of their ability), if after
the draft it is determined by the Board that parity was not achieved, the Board of Directors may
impose a redrafting of players, or entire teams.

         Prior to starting the evaluation process, a meeting will be called by the Director of
Coaching along with the Age Coordinator and Program Director to explain the Draft Process as
stated in Section 10.8 to be used for Team Selection. All coaches and assistant coaches must
attend.


               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010               35
        (b)      Parent/Player Requests
        All parent requests must be sent to the Program Director in writing prior to the start of
mass practices. Only requests which include travel from another center to Lethbridge, children of
multi parent families and medical reasons will be approved. All other requests will be brought
forward to the Executive Committee for their review and approval. The approved requests are to
be read into the record prior to the start of the draft for the information of all coaches. These
requests should be honoured whenever possible without placing parity at risk.

         It is the intent of the LLA to allow one (1) request per team, however circumstances may
arise that will need special consideration. These special circumstances will be brought forward to
the Executive Committee for their discussion and decision.

        (c)      Practices
         Every team in the Minor division of LLA will receive two (2) one hour practices per week
and will play one to two games on the weekend. In the Mini-Tyke/Tyke division, four (4) teams
will be on the floor at one time during practice, and in game situations there will be two (2) games
going on simultaneously on the floor.

        (d)      Floor Time
         Every effort will be made to ensure that teams have fair and equitable floor time.
Coaches will make every effort to ensure equal floor time for all players subject to the team
dynamic. The LLA recommends that coaches follow a regular rotation and they maintain player
rotation during games and scrimmages but recognize that different combinations of players may
be used at the discretion of the coach. The LLA emphasizes that this is done at the discretion of
the coach and therefore places the onus on the coach to be accountable to players and
parent/guardians with respect to these decisions. There will be no double shifting in favour of
specific players seeing more floor time. Under no circumstance is a coach to play an
Offense/ Defence line up. The use of Offense/Defence system is strictly prohibited in
minor lacrosse as per CLA regulations.

         Teams are allowed two practices per week. Requests for additional practice times must
be made through the Program Director and will be considered under special circumstances only.
Cancellations of floor time must be communicated to the Age Coordinator and Program Director
with a minimum of seven (7) days notice in order to provide adequate notice of cancellation to the
City. Costs associated with the rental of unused floor time may be charged back to teams if
insufficient notice is given. Floor times are not to be given away at the discretion of team
management but must be returned to and redistributed by the Program Director.

        e)       Team Uniforms
         LLA players must wear LLA issued jerseys in game situations, along with LLA logo
lacrosse shorts. Players are not to wear LLA game jerseys in practices at any time. LLA logo
shorts are available through the Association for a nominal fee. Jerseys distributed by the LLA
may not be altered without written permission from the Board. Coaches or team management
are responsible for the distribution of team jerseys at the beginning of the season and for
                                                                                         st
collection at the end of the season. All jerseys are to be returned to the LLA by July 31 .




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         36
          All players must issue a $100 post dated cheque to the LLA as a deposit on the jerseys
at the first team meeting of the season. The coach or team manager is responsible for holding
onto these cheques until the jerseys are returned in good, clean condition. If not returned before
July 31, the post dated cheque will be cashed by the LLA.

         (f)      Affiliation
        Players can only be affiliated with one (1) team, unless an exception is made by the Age
Coordinator for the affiliating teams’ division. Each team may have affiliated with it only one (1)
team or up to 6 named players in a lower age division or age category. Lateral affiliation of
runners is not allowed in any level.

Eligibility for Use of Affiliated Players

    1. Affiliated players may be used in place of players registered on a team, subject to the
       maximum number limitations described below. Affiliated players may be used to replace
       injured players or players that will be absent for any reason, but not, subject to the
       conditions as described below, to replace players suspended by the LLA, SALA or ALA.
    2. The maximum number of players, including affiliated players, which will be allowed to be
       shown on any game sheet, must not exceed the total number of players registered on the
       team. Teams can replace injured players and/or absent players with affiliated players to
       bring the team up to their original roster size. The team roster will be reduced by one (1)
       for each player that is under a suspension imposed by the LLA, SALA, or ALA for that
       game.
    3. If a team’s designated goaltender (s) is injured, ill or absent, another goaltender from the
       same or a lower division may be used. This rule only applies to the age divisions of
       Novice, Pee Wee, Bantam or Midget.
    4. Affiliated players will be chosen using a competitive draft procedure:
                Eligible players from the lower age division are identified by coaches and the
                lower age division’s coordinator to the upper age division’s coordinator
                Eligible players are identified by the upper age coordinator to all coaches in the
                upper age division
                Coaches draw numbers to determine the order of drafting
                Coaches draw in the order selected during the first round and reverse order in
                each following round
                Age Coordinators are responsible for resolving any disputes or issues arising
                from either the draft or the use of affiliated players
    5. A player is not able to participate in more than one playoff category without the
       permission of the Executive Committee in writing.
    6. For rules with regard to player mobility for provincial playoffs, refer to the guidelines
       established for provincial playoffs by the ALA.




               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010        37
Procedure for Use of Affiliated Players

    1. Any player, playing in excess of four (4) regular season and/or playoff games in a higher
        category will not be eligible to return to his signed category during the remainder of the
        season in question
    2. Exhibition games and tournament games do not count against the four (4) games
        allowable at the higher age category.
    3. When a higher division team uses an affiliated player, they must signify the same by
        writing (AP) after the player’s name on the game sheet.
    4. When using an affiliate player, the higher team must obtain the permission of the lower
        team in writing using the Affiliation form AFF-1 located in Appendix 18.11
    5. Before affiliated players can be played in a regular season and/or playoff game to replace
        a missing player, the parent of the player being replaced must complete a form to be
        attached to the game sheet indicating that they are aware of the game(s) and that the
        replaced player is not able to attend using Affiliation form AFF-2 located in Appendix
        18.12
    6. Both forms must be submitted to the Program Director prior to the game start time for
        insurance purposes.
    7. Coaches are strongly encouraged to involve affiliated players in regular team practices
        before using the player(s) in a game.
    8. No player can be compelled to play at a higher level than his or her age determines.
    9. A player’s first obligation is to his/her original team.
    10. If a player begins to show variable commitment to his original team, all affiliation including
        practices with the higher age division will cease until commitment returns according to
        that coach’s approval.

10.4    Team Management

        (a)       Team Manager Duties:

              Act on direction of, and report directly to the Head Coach
              Develop an operating budget for the team (tournaments, extra practices, etc.)
              Coordinate travel, accommodation, meals and facility for the team
              Assist with team communication regarding events
              Generate a team list and circulate
              Sign off on volunteer hours worked by team parents
              Collect and maintain jersey deposits for each players on the team for jerseys
              Designate or participate as the Team Tournament Rep for the Floorbusters
              Tournament
              Ensure all game officials are paid in full prior to the game and sign the officials
              paysheet.
              Ensure the game sheet is completed and given to the visiting team no later than 15
              minutes prior to scheduled game time.
              Ensure a minimum of three (3) good quality CLA approved game balls are given to
              the Referees prior to the start of the game
              Coordinate all pre and post game paperwork and distribute to appropriate parties
              Arrange for off floor officials prior to the commencement of games
              Communicate with media/association rep on team results
              Serve as Risk Management liaison for the team. This includes the reporting of
              injuries and return to play guidelines in conjunction with the team First Aid certified
              person




               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010               38
       (b)       First Aid Certified Person

             Reports all injuries to appropriate people as defined in this manual
             Keeps accurate records of all treatments
             Players’ helmets and equipment is checked for necessary compliance, including
             removal of jewellery.
             Administers first aid as necessary during the course of games and/or practices
             Ensures all Player Medical Information Sheets are complete and at each
             game/practice
             Must be First Aid Certified
             Mandatory position per team

       (c)       Tournament Representative

             Attend all Floorbusters Tournament Committee Meetings
             Acts as liaison between Committee and team parents
             Arranges and fills all volunteer spots necessary for the team during Floorbusters

10.5   Mini-Tyke/Tyke Recommendations

       (a)       Introduction
       The Lethbridge Lacrosse Association offers modified rules, non-contact combined Mini to
       Tyke program. This unique LLA lacrosse program was introduced in 2004 and LLA is
       pleased to offer the program for boys and girls ages 4 to 8 to Lethbridge and surrounding
       area residents.

       (b)       Mini Tyke/Tyke Program Goals
       The eight week introduction of lacrosse skills focuses on fun, exercise and skill
       development of fundamentals to participate in Canada’s summer national sport. The
       modified program strives to provide a safe and nurturing environment for the introduction
       of lacrosse skills, the teaching of basic rules of play, to ensure fair play and most
       importantly to promote the increase in physical activity for our youth. These objectives of
       the LLA program mirror many of the identified goals of the CLA’s Long Term Athlete
       Development pilot project for this age division.

       (c)     Mini-Tyke/Tyke Structure & Rules (Effective in the 2010 season,
       Lethbridge Lacrosse adopted the LTAD – Long Term Athlete Development rules for play
       in the Mini-Tyke and Tyke division. Those rules are as follows:

       Mini-Tyke rules:

       1. Playing time - is two 15 minute training sessions and two games of 15 minutes of
          length.

       2. Each team shall be composed of three players, one designated goalkeeper and
          a recommended 6 substitute players for a total recommended team size of ten
          players.

       3. Shifts are 3 minutes in length. At the end of each shift a signal shall be sounded and
          every player, with the exception of the goalkeeper, if there is one, shall leave the
          playing surface and shall be replaced.



              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         39
4. Play to start with a face-off at the start of a period.

5. Defensive players may occupy a space to prevent an offensive player from entering.
   The defensive player may place their stick on an opponent, but they are not to push
   or check with the stick.

6. Any offensive player (including the ball-carrier) who deliberately charges directly at a
   defensive player may be assessed a charging penalty.

7. There is to be no body checking.

8. A defensive player may check an offensive player by placing their stick head on an
   opposing player’s stick head.

9. No penalties are to be served. Instead play is stopped and the offending         player
   has the infraction explained to him by either the referee or their own coach. If the
   offending player’s team had possession of the ball, it is awarded to the opposing
   team. In more serious cases, the coach may replace the offending player with
   another player.

10. A score sheet must be completed prior to each game. No score is kept or displayed
    on the scoreboard.

11. Each goal shall consist of two upright poles, 91.44 cm (3’) apart, joined by a rigid
    crossbar 91.44 m (3’) from the playing surface. All measurements are to be inside
    distances.

12. The balls used in all matches shall be soft lacrosse balls that conform to CLA
    standards and be approved by the CLA.

13. Games are to be played wide length in one of the attacking zones. The end boards
    and the closest restraining line are to be the boundaries. This allows two games to
    occur simultaneously.

14. The neutral zone (that area between the two restraining lines) is where the players
    wait to enter the play.

15. The crease is to be an arc that starts two feet on either side of the goal posts and
    extends as far back at the tail on the goal. The net tail must be 3 feet from the
    boards.

16. Playing surfaces without floor markings can be used by using tape or chalk to mark
    the crease.

17. One coach from each team may be on the floor to instruct players

18. No other people may be on the floor other than the players, referees, and the
    coaches listed on the game sheet.

19. The players’ stick shall measure not more than 101.6 cm (40”), nor less than 66.04
    cm (26”) in overall length

20. Officials are optional. The appropriate Local Governing Body shall determine if
    officials are to be used. If it is determined by the appropriate governing body that no
    officials are to be used, then the coaches on the floor shall officiate the game.


     Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            40
21. After each goal and the end of each shift, play shall start with the goalie of the team
    that was scored on or was in possession of the ball at the each of the shift and the
    defensive players shall fall back to their zone.

22. The fall back rule applies when the goaltender is in possession of the ball. All
    defensive players must enter their own zone. Once all defensive players are in their
    own zone, they are free to go wherever they want. The goalie must pass the ball to
    one of the offensive players who must be at least 9 feet from the crease.

23. If the pass is not made as per 5.14.3.c the play is blown dead and the ball returns to
    the goalkeeper

24. If a player re-enters the zone too early or has not cleared the zone play is whistled
    down and the ball is given back to the goalkeeper

Tyke Rules:

1. Periods are two 15 minute training sessions and two games of 15 minutes of length.

2. Each team shall be composed of three players, one optional goalkeeper    and     a
   recommended 6 substitute players for a total recommended team size of ten players.

3. Shifts shall be 3 minutes in length. At the end of each shift a signal shall be sounded
   and every player, with the exception of the goalkeeper, if there is one, shall leave
   the playing surface and shall be replaced.

4. The fall back rule applies when the goalie is on possession of the ball. All defensive
   players must enter their own zone. Once all the defensive players are in their own
   zone, they are free to go wherever they want. The goalie must pass the ball to one of
   the offensive players who must be at least 9 feet from the crease.

5. If the pass is not made as per 5.12.2.c the play is blown dead and the ball returns to
   the goalkeeper

6. If a player re-enters the zone too early or has not cleared the zone play is whistled
   down and the ball is given back to the goalkeeper

7. Play to start with a face-off at the start of a period.

8. If a goalkeeper is used, after each goal and the end of each shift, play shall start with
   the goalkeeper of the team that was scored on or was in possession of the ball at the
   each of the shift and the defensive players shall fall back to their zone.

9. Any offensive player (including the ball-carrier) who deliberately charges directly at a
   defensive player may be assessed a charging penalty.

10. There is to be no body checking.

11. A defensive player may check an offensive player by placing their stick head on an
    opposing player’s stick head.

12. No penalties are to be served. Instead play is stopped and the offending player has
    the infraction explained to him by either the referee or their own coach. If the
    offending player’s team had possession of the ball, it is awarded to the opposing



     Lethbridge Lacrosse Association Policies and Procedures September 15, 2010             41
    team. In more serious cases, the coach may replace the offending player with
    another player.

13. A score sheet must be completed prior to each game.

14. No score is kept or displayed on the scoreboard.

15. Each goal shall consist of two upright poles, 91.44 cm (3’) apart, joined by a rigid
    crossbar 91.44 m (3’) from the playing surface. All measurements are to be inside
    distances.

16. The balls used in all matches may be soft lacrosse balls that conform to CLA
    standards and be approved by the CLA.

17. One coach from each team may be on the floor to instruct players.

18. No other people may be on the floor other than the players, referees, and the
    coaches listed on the game sheet.

19. Officials are optional. The appropriate governing body shall determine if officials are
    to be used. If it is determined by the appropriate governing body that no officials are
    to be used, then the coaches on the floor shall officiate the game.

20. The player’s stick shall measure not more than 101.6 cm (40”), nor less than 66.04
    cm (26”) in overall length.

21. The crease is to be an arc that starts two feet on either side of the goal posts and
    extends as far back at the tail of the goal.

22. Playing surfaces without floor markings can be used by using tape or chalk to mark
    the crease.

23. The balls used in any match may be soft lacrosse balls that conform to CLA
    standards and are approved by the CLA


24. Games are to be played wide length in one of the attacking zones. The end boards
    and the closest restraining line are to be the boundaries. This allows two games to
    occur simultaneously.

25. The neutral zone (that area between the two restraining lines) is where the players
    wait to enter the play.

26. The crease is to be an arc that starts two feet on either side of the goal posts and
    extends as far back at the tail on the goal. The net tail must be 3 feet from the
    boards.


27. Defensive players may occupy a space to prevent an offensive player from entering.
    The defensive player may place their stick on an opponent, but they may not push or
    check with the stick.




     Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            42
       28. If no goalkeeper is used, after each goal and the end of each shift, play shall start
           with the team that was scored on or was in possession of the ball at the each of the
           shift and the defensive players shall fall back to their zone.

       29. If a goaltender is used, the fall back rule applies when the goaltender is in
           possession of the ball. All defensive players must enter their own zone. Once all the
           defensive players are in their own zone, they are free to go wherever they want. The
           goalie must pass the ball to one of the offensive players who must be at least 9 feet
           from the crease.

       30. If the pass is not made as per 5.15.4 g. the play is blown dead and the ball returns to
           the goalkeeper

       31. If a player re-enters the zone too early or has not cleared the zone play is whistled
           down and the ball is given back to the goalkeeper

       (d)       Seasonal Outcomes
       At the completion of the Mini-Tyke/Tyke season, the child should possess basic lacrosse
       skills such as carrying the ball, throwing, passing and shooting. The child should
       understand basic fundamentals of the CLA rules and should be well versed in the
       aspects of team play.

10.6   Novice, Pee Wee, Bantam and Midget Recommendations

       With the start of the 2010 season, the Lethbridge Lacrosse Association adopted the
       LTAD – Long Term Athlete Development rules for Novice play. These rules are as
       follows:

       1.       All Novice box lacrosse games shall be played in accordance with CLA Rules
       with the exception of the fall back rule:

       2.       The fall back rule applies when to the goaltender is in possession of the ball. All
       defensive players must enter the neutral zone. Once all the defensive players are in the
       neutral zone, they are free to go wherever they want. The goalie must pass the ball to
       one of the offensive players who must be outside of the 24 foot dotted line.

       3.       If the pass is not made as per 5.16.1 a. the play is blown dead and the ball
       returns to the goalkeeper

       4.      If a player re-enters the zone too early or has not cleared the zone, play is
       whistled down and the ball is given back to the goalkeeper

             Minimum of 2 floor times per week, maximum of three under special circumstances
             1 LLA in-town tournament
             Assessments completed on all players at season end and submitted to the LLA
             Coaching staff to complete assessments using the LLA ranking sheet
             Assessment information forms the fundamental basis for creating equally balanced
             teams and will be used to assist in the draft process the following season
             Coaching staff will be encouraged to follow a curriculum outlined on a monthly basis
             with assistance of the Director of Coaching
             All Novice players given opportunity to play goal




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           43
              Where players play on a co-ed team, both male and female players must be fully
              dressed before occupying the same dressing room; coaches are responsible for
              ensuring that the necessary arrangements are made to accommodate all players

10.7    Alberta Summer Games
        Every two (2) years, a team comprised of athletes from each zone is entered into the
Alberta Summer Games. Athletes and coaches interested in being chosen to participate on this
team must fill out the necessary application forms to the ALA office. Deadlines for applications
vary, and are posted on the LLA and ALA website.

10.8    Draft Process

        (a)       Evaluation Process
         Evaluation sessions consist of floor drills which progressively evaluate the individual
players’ skills and abilities. Drills to be used at each age level are to be decided prior to the Mass
practice sessions and communicated thoroughly with the on floor coaches to ensure consistency.
During the evaluations, there will be equal time set out for drills and scrimmage in order to
observe the players in a game like situation.

         Off floor evaluators will use the LLA ranking sheet to rank each of the players in their
division. Every player must be given an overall rating. It is the Age Coordinators’ responsibility
(along with assistance from the Program Director) to provide off floor evaluators for their age
divisions. Potential off floor evaluators should not have a child in the age division for which they
are evaluating. These ratings will serve to form the basis for the rating system in the age
divisions’ draft and all off floor evaluators must submit their ratings to the Program Director for
use in the draft. The Program Director will compile the results and provide an average rating for
each player in the division to be used for the draft.

         Players will be assessed based on a number of skills. The higher the level of age
division, the more categories which may be evaluated. Some of these skill areas may include:

              Speed/Stamina
              Shooting/Scoring
              Passing/Catching
              Offensive Skills
              Defensive Skills
              Ball Control
              Positional Play
              Desire/Work Ethic/Attitude
              Lacrosse Sense
              Coachability

        (b)       Draft Rules

              Each team will be represented by the Head Coach and one (1) Assistant coach.
              Each player’s rating (based off of the off floor evaluators’ sheets ratings averaged)
              will be posted and utilized for the draft.
              Protected players will be automatically selected in the draft round in which they are
              ranked. Only the Head Coach and Assistant Coach’s kids may be protected.




               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010             44
            The draft order, in the first round, shall be determined by averaging the rankings of all
            the team’s protections. The team with the lowest ranking of the protected players will
            pick first. The team with the next lowest ranking of the protected players will pick
            second, etc.
            Each team will be allowed to select one (1) player per round.
            After each round of the draft, the coordinator and Board Member present shall
            evaluate to ensure that the process is proceeding in an unbiased fashion and may at
            the end of any round change the order of the drafting teams to ensure team equity.
            The Coordinator and Board Member shall also ensure that the the appropriate
            balance of left and right handed players is maintained on each team.
            Round four of the draft shall be designated as the goaltender round in the Pee Wee
            to Midget divisions.
            -- If there are insufficient goaltenders for an equal number per team, the unselected
            goalies will be added to the end of the draft list in the order they appear in the goalie
            draft list. These goalies will be selected in rotation as if they were non goalies.
            Round five and six shall consist of players at the lower end of the rankings.
            In the seventh and subsequent rounds of the player draft, each team will be able to
            select from any of the remaining players in order to fill the roster, keeping in mind that
            the Age Coordinator may, at the end of the round, change the order of the draft to
            maintain parity amongst teams.
            Teams will be allowed one (1) trade at the end of the draft with the agreement of the
            Age Coordinator and the unanimous consent of all the coaches present.
            -- This trade MUST be completed while all coaches are still present.
            -- Players should be of equal ability, subject to approval of the Age Coordinator.
            -- NO trading of players between teams shall be allowed once the draft meeting is
            adjourned.

         As the Lethbridge Lacrosse Association Board of Directors has a responsibility to the
members of the association to ensure parity in each division (to the best of their ability), if after
the draft it is determined by the Board that parity was not achieved, the Board of Directors may
impose a redrafting of players, or entire teams.

Drafting of Late Registrants:

         The Program Director along with the Age Division Coordinator, with the help of the
division coaches, will determine the skill level of each late registered player. The players will be
assigned to the teams as follows:

        1. to the teams with the fewest number of players (coaches names will be drawn to
           determine order of selection); and
        2. after the teams all have the same number of players, the Age Division Coordinator
           will assign players to coaches in the same order they were in the original draft

10.9    Tournaments
         Each season LLA will host their annual Floorbusters Canada Day Tournament for the age
divisions of Novice to Midget. All eligible LLA teams are required to play in the Floorbusters
Canada Day Tournament and any other openings will be offered to other association teams on a
first come, first serve basis. The number of teams invited in each age division will be determined
by the Director of Tournaments. The Tournament Committee shall consist of the Director of
Tournaments (Chair), Director of Sponsorship, Director at Large, the Program Director (when
available), the Minor Age Coordinators, Team Tourney Reps and other committee members.
Entry fees will be determined with the preliminary budget and approved by the Board.
Fundraising must be pre-approved by the LLA Board.


              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010                45
A raffle table may be set up with items donated by various companies, parent/guardians, etc. All
funds remaining after payment of floor time, referees, and all other related expenses is the
property of the LLA.

        LLA will consider on a case-by-case basis any other tournament requests (such as
Provincial Championships, etc.)

        The Association does not pay for entrance fees for any team wishing to participate in
Provincial or National Championships.

10.10 Discipline
         The LLA expects coaches and team officials to maintain strict discipline among players
and parent/guardians. The coach, players and parent/guardians represent not only the LLA but
also their respective team sponsors and the City of Lethbridge. It is the responsibility of the
coach to be aware of the rules and regulations at all levels. Coaches are also responsible for
player discipline with respect to dressing rooms and bus travel. Teams found to be in violation of
these expectations may be suspended from play.

          Specific team guidelines should be established at the first meeting of the year with input
from all parties including players, parent/guardians, coaching staff and team management.
Guidelines should be in writing and must be distributed to each player and parent/guardians so
that all are aware of team expectations. These guidelines are over and above the LLA, SALA,
ALA and CLA rules, and must not in any way contradict them.

         Coaches are responsible for player discipline and upholding the decisions of the officials.
Coaches will ensure that all automatic penalties are served and that no player or team official
returns or plays prior to the completion of the suspension. Coaches and team officials have the
authority to suspend a player or players. All disciplinary actions must be accompanied by an
incident report completed and presented to the Age Coordinator within five (5) days of the
incident occurring. Incident reports will be reviewed by the Age Coordinator. If in the opinion of
the Age Coordinator, coaches or team officials, suspensions beyond one game are necessary,
those recommendations and the circumstances surrounding the incident will be communicated to
the LLA Board of Directors.

        Officials penalize players and/or team officials with the full authority of the CLA, ALA,
SALA and the LLA. The LLA retains the authority to assess and impose further penalties if in the
opinion of the referee and/or other game officials, it is deemed appropriate.

         Players are expected to act responsibly and be ambassadors of their sport. Players
participating in an event or activity while representing LLA, or their sponsors by wearing team
jerseys, tracksuits, or jackets, are expected to behave in a manner consistent with good
sportsmanship, respect for their peers and respect for community members. Failure to do so will
result in reprimand and possible suspension from play as determined by the LLA Conduct
Committee.

        LLA Minor teams are governed under SALA Discipline Guidelines. These guidelines can
be found in Appendix 18.13. In addition to the SALA Discipline Guidelines, any minor player
assessed a penalty for fighting will be assessed an additional game on top of the SALA
Guidelines. This additional game must be adhered to by the Head Coach and reported to the
SALA Age Division Coordinator.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            46
10.11 Referee No-Shows
     Where an official fails to show up for a regularly scheduled game, the following will apply:

        If at least one official shows up, it remains the responsibility of the coaches to control
        their benches if they wish for the game to proceed; officials are not obligated to
        officiate games by themselves. Efforts should be made to find another official prior to
        allowing one official to ref by themselves. If a member of either coaching staff is a
        registered official and both teams agree to this, then that person may officiate the
        game.
        If no officials show up, and immediate resolution is not possible, the game must be
        turned into a practice and communicated to the Program Director to allow
        rescheduling.




          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           47
11.0    SELECT TEAM

11.1    General Guidelines
          The philosophy of the LLA is to establish and maintain Select team opportunities for
higher level, sustained competition for those players in Pee Wee, Bantam and Midget who
demonstrate above average levels of skill, ability and attitude. Any Pee Wee, Bantam or Midget
aged player wishing to try out for the Select team must do so according to year of birth. Any
player not capable, available or able to participate in the Select team tryouts must produce a
letter signed by their parent/guardian indicating why they were not able to participate.
Registration permitting, there will be one (1) Select team in Pee Wee, Bantam and Midget. All
Select teams fall under the jurisdiction of the LLA and will follow guidelines and procedures as set
out by the LLA Board. Select teams do not participate as part of a regular league. As such the
Select Team Coordinator is responsible for arranging of all exhibition games and tournaments.
The Select Team Coordinator will coordinate the coaches, managers and the affairs of the Select
Teams.

        Any player who is chosen to play on a Select team must play on a house team as well.
The players’ first priority must be their house league team. If a player starts to miss regular
house league practices or games, they will be suspended from Select Team activities until their
commitment to their House league team is reinstated.

11.2    Team Designations
       Select team designations are subject to availability of players. Select teams will be
comprised of the “highest skilled” players available.

         Floor times will be based on team needs and floor time availability and will be determined
at the start of each season by the LLA Board of Directors based on the recommendations of the
Select Team Coordinator. Every effort will be made to schedule a minimum of one (1) practice
time per week.

11.3    Affiliation
         Select teams may only affiliate at times when they are short players from their original
roster size and must take the next highly evaluated child as an affiliate. Decisions in regards to
costs will be left up to the Select Team Coordinator.

11.4    Development
         The determination and composition of the Select teams shall be decided as numbers and
ability warrant.

11.5    Player Selection
          The responsibility of player selection lies with the Select Team Coordinator and the
coaching staff. Selection criteria will be determined by the Select Team Coordinator and must be
approved by the LLA Board of Directors. Players must be informed of selection criteria before
first tryout. Selection criteria may include, but is not limited to:

        1.       Individual Skills – running, passing, catching, shooting, checking, etc.
        2.       Team Skills – offensive and defensive tactics, ability to play as part of a team
        3.       Attitude – willingness to take instruction and direction, work ethic, leadership
        qualities, respect shown towards coaches, officials, team mates and opponents



             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010              48
        Coaches have a responsibility to play the players they have selected. The number of
players who can effectively be used in a game so that they may receive sufficient, equitable
opportunity to play must be considered before selection of a player. Very little benefit will be
gained from selecting marginal players who will see limited floor time. In addition, coaches are
responsible for maintaining impartiality, and as such are discouraged from prematurely involving
other team officials in the try-out selection process.

         In addition to providing a basis for establishing team selection, a major objective for
tryouts is to provide players with constructive feedback. Coaches are expected to speak with
players in person highlighting strengths and explaining weaknesses in a manner that is consistent
with promoting a positive experience. This must be done with at least one other person present.
Coaches should avoid overcompensating disappointed players with unrealistic consolation.

         The selection of captains and alternates may be done by the coaching staff with the
expectation that they will recognize that these players are extensions of the coaching staff and
that they should be familiar with specific playing rules. Team players may also select their own
captain. In this case, the coaching staff should select the alternates.

11.6    Team Management
        Each Select team may fill the following positions with the team:

              Head Coach
              Assistant Coach(es)
              1 Team Manager
              First Aid Certified Person
                                                                                       st
        All Select Team Coaches must be NCCP Level 2 certified by December 31 of the
current season. Where non-qualified team officials take part in on floor programs, the LLA
recommends that at least one team official with a Level 2 certification be on the floor at all times.

       The Team Manager and First Aid certified person may not participate as an assistant
coach unless they have the appropriate coaching qualifications. Team managers who act in any
coaching capacity must have a minimum of NCCP Level 1 certification. In addition it is
recommended that the following positions be filled:

              Jersey designate to collect and maintain jerseys after team functions, Select jerseys
              are not to be taken home by players

        (a)       Select Team Manager
                  The Team Manager will organize and facilitate registration into tournaments,
        fundraising, exhibition games, team finances and players and parent/guardians
        itineraries. They will deal with parents/guardians, coaches, Select team coordinator, and
        other team managers.

        Duties of the Select Team Manager
            Act on direction of and report directly to the Head Coach and Select Team
            Coordinator
            Facilitate communications between coaching staff and parent/guardians
            Develop an operating budget for the team
            Signatory on bank account with Select Team Coordinator
            Collect and deposit team funds and pay team bills (over & above what LLA pays)
            Submit a financial summary of the team to the Board



               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          49
              Organize team meetings and work with team parent/guardians in coordinating events
              Obtain necessary approval from the LLA, and ALA with respect to travel and special
              events
              Coordinate travel, accommodation, meals and facility rental for the team
              Coordinate and oversee fundraising activities
              Assist with team communication regarding events
              Obtain necessary equipment and supplies for the team
              Coordinate team finances including player fees, sponsorship, etc.
              Submit financial statements monthly to LLA Board via Select Team Coordinator
              Submit a year end report detailing observations with respect to team performance
              and recommendations for improving the program
              Prepare team roster and submit to Select Team Coordinator; circulate to
              parent/guardians
              Attend scheduled meetings
              Coordinate the production of a team schedule with the coaching staff and submit to
              Select Team Coordinator and Program Director
              Coordinate all pre and post game paperwork and distribute to appropriate officials
              Arrange for all off floor officials (time keepers and score keepers) and ensure all are
              trained in proper completion of score sheets and operations of scoring equipment
              Secure team dressing room and check for belongings left behind after team has left
              Communicate team results to LLA Media Representative; any communications and/or
              press release must be approved by the LLA President and must recognize team
              sponsors in reference to team name
              Act as risk management liaison for the team
              Assist with on or off floor development and/or discipline
              Communicate disputes or unresolved issues to the Select Team Coordinator
              Report to Select Team Coordinator

        (b)       First Aid Certified Person
        Each team must have one designated person that has completed First Aid training.
Specific responsibilities are identified in the course. These include maintaining player medical
information and identifying and maintaining emergency procedures and contacts for the team.

11.7    Team Funds
        All Select teams must observe LLA policy with respect to sponsorship and fundraising.
Refer to Section 7.0 for a complete overview.

       Select Teams shall have one (1) bank account held at the Bank of Montreal that must be
approved by the LLA Board of Directors. Accounts will require two signatures. The LLA
President and LLA Treasurer shall be signatories on all bank accounts in addition to the Team
Manager and Select Team Coordinator. The LLA Vice President shall sign as an alternate. A
season budget must be submitted to the LLA by the first practice date. This budget must be
reviewed and approved by player parent/guardians prior to submission to the LLA Board. The
budget will at a minimum, include the following:

        1.    Estimated parent dues
        2.    Estimated fundraising revenues
        3.    Estimated tournament costs including entry fees, travel expenses, etc.
        4.    Estimated travel costs for exhibition games
        5.    Estimated team expenses such as jackets, hats, pictures, team functions, etc.



               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          50
        Receipt of a budget will secure a LLA repayable advance for floor costs and referees for
all scheduled exhibition games and practices. This advance must be paid back to the LLA within
seven (7) days of team selection. Financial statements will be provided to LLA on a monthly
basis and all financial records must submitted to the LLA no later than July 15. Parent/guardians
must be provided with financial statements on a regular basis.

         Select teams have the right to exclude players and/or parent/guardians that have not
participated in team fundraising and/or fees from any financial allocation determined as a result of
fundraising and/or fees. Fees are payable based on the number of players. Players who are
injured and are absent for more than two (2) weeks should have their fees pro-rated. Where a
team surplus exists at the end of the season, parents/guardians may only be reimbursed for fees
to the extent that fees were paid. Funds generated by the team by any other means must not be
allocated to parents. Amounts owing to teams at season end are deemed to become payable to
LLA.

11.8    Discipline
        The LLA expects coaches and team officials to maintain strict discipline among players
and parent/guardians. The coach, players and parent/guardians represent not only the LLA, but
team sponsors and the City of Lethbridge. It is the responsibility of the coach to be aware of the
rules and regulations at all levels. Coaches are also responsible for player discipline with respect
to dressing rooms and bus travel. Teams found to be in violation of these expectations may be
suspended from regular house league play.

          Specific team rules should be established at the first meeting of the year with input from
all parties including players, parent/guardians, coaching staff and management. Rules should be
in writing and should be distributed to each player and parent/guardians so that all are aware of
team expectations. These rules are over and above the LLA, SALA, ALA and CLA rules and
must not in any way contradict them. They should include matters such as missed practices,
meeting times prior to games, communicating with coaches, parent expectations, etc.

          Coaches are responsible for player discipline and upholding the decisions of the officials.
Coaches and managers must ensure that all automatic penalties are served and that no player or
team official returns or plays prior to the completion of the suspension. Coaches and team
officials have the authority to suspend a player or players. All disciplinary actions must be
accompanied by an incident report completed and presented to the Select Team Coordinator
within five (5) days of the incident occurring. Incident reports will be reviewed by the Select Team
Coordinator and if in the opinion of the Select Team Coordinator, coaches or team officials,
suspensions beyond one game are necessary, the circumstances will be communicated to the
LLA Board of Directors.

        Specific disciplinary actions with respect to exhibition games and/or tournaments shall be
administered by the LLA, SALA, ALA, CLA and the Conduct Committee.

         Players are expected to act responsibly and be ambassadors of their sport. Players
participating in an event or activity while representing the LLA or their sponsors wearing team
jerseys, tracksuits, or jackets, they are expected to behave in a manner consistent with good
sportsmanship, respect for their peers and respect for community members. Failure to do so will
result in reprimand and possible suspension from play as determined by the LLA Conduct
Committee.

         Any suspension received during a Select team game will be served on that player’s next
regularly scheduled game even if that may be during the player’s house league team’s game.
Any player assessed a fighting penalty will adhere to the LLA Supplementary Discipline for
fighting. Please see Regulation 10.8.



             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           51
11.9    Select Team Policy
         The LLA will appoint a standing Committee to annually review policies and procedures
with respect to the Select Team program. This Committee will be comprised of the Select Team
Coordinator, the Bantam and Midget Age Coordinator, Program Director, Director of Coaching
and the Head Coaches of each Select Team. Additional Committee members may be invited at
the discretion of the Select Team Coordinator. The purpose of this Committee will be to monitor
the Select system from both a constructive and practical perspective, to assess the effectiveness
of existing policies and procedures, to make recommendations for maximizing player and team
development and achievement, and to provide feedback subsequent to the implementation of any
recommendations.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010       52
12.0    MAJOR PROGRAM

12.1    Introduction
        The Lethbridge Lacrosse Association offers an extension to its minor lacrosse program
through our Major Program. The LLA fields two Tier II teams in the Junior B Division of the
RMLL. These teams are comprised of individuals ages 17-21 and are drafted with parity in mind.

12.2    Age Divisions
        Junior                                     17-21 years of age

12.3    Team Designations

        For the 2011 season, the LLA will have one Tier II team and one Tier III team.

        Team composition will consist as follows:

         Age Division                   Minimum # per team                Maximum # per team
Junior Tier II                                                  16                                 18
Junior Tier III                                                 16                                 25

           The purpose of having a team in Tier III is to provide development opportunities for those
players who are not ready or willing to play at the Tier II level. By maintaining a lower roster
number on the Tier II team, players who excel at the Tier III level may be given the opportunity to
affiliate. Coaches of the Tier II and Tier III team will need to maintain open communication in
regards to player development, movement and affiliation needs. Both coaches should ensure
that every player who deserves the challenge of playing at a higher level is given the option to do
so. In circumstances where there is a schedule conflict and both teams are playing, priority will
be given to filling the Tier II team’s game roster. If game roster spots become vacant on the Tier
III team, these will be filled with applicable Midget aged players. This system of laddered
affiliation serves to not only improve the competitive level of our Junior teams, it also serves to
increase the development level and competitive nature of all Junior aged players.

12.4    Team Numbers

        (a)      Team Selection
        The responsibility of player selection lies with the Director of Major Lacrosse and the
Head Coach of each Major team. Players must be informed of selection criteria before first
tryout. Selection criteria may include, but is not limited to:

        1. Individual Skills – running, passing, catching, shooting, checking, etc.
        2. Team Skills – offensive and defensive tactics, ability to play as part of a team
        3. Attitude – willingness to take instruction and direction, work ethic, leadership
           qualities, respect shown towards coaches, officials, team mates and opponents




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          53
        Coaches have a responsibility to play the players they have selected. The number of
players who can effectively be used in a game so that they may receive sufficient, equitable
opportunity to play must be considered before selection of a player. Very little benefit will be
gained from selecting marginal players who will see limited floor time. In addition, coaches are
responsible for maintaining an appearance of impartiality and as such are disallowed from
prematurely involving other team officials in the try-out selection process. Assistant coaches and
Team Managers will be appointed by the Director of Major Lacrosse and Head Coach once team
selection is complete.

         In addition to providing a basis for establishing team selection, a major objective of
tryouts is to provide players with constructive feedback. Coaches are expected to speak with
players in person highlighting strengths and explaining weaknesses in a manner that is consistent
with promoting a positive experience. This must be done with at least one other person present.
Coaches should avoid overcompensating disappointed players with unrealistic consolation.

         The selection of captains and alternates may be done by the coaching staff with the
expectation that they will recognize that these players are extensions of the coaching staff and
that they should be familiar with specific playing rules. Team players may also select their own
captain. In this case, the coaches should select the alternates.

                 (b)     Player Movement
         From time to time, there may be interest expressed in a player from our system to affiliate
to an out of town team in a higher division. The players’ responsibility lies with their home team.
Coaches will make a conscious effort to allow the player to participate in the higher level game
after the player has fulfilled their commitment to their home team.

         Players wishing to try out for Junior A and Junior B Tier 1 must be allowed to do so freely
until such time that the LLA fields teams of this calibre.

        (c)      Practices
        Each Major team is budgeted for one 1 hour on floor practice and one 1½ hour on floor
practice per week. These practice times are accounted for as part of the individual’s registration
fees. Those teams who wish to enter Provincials must request additional floor time through the
Program Director. Teams will be required to pay for the floor time in advance prior to the floor
times being released to them.

        (d)      Floor Time
         Major lacrosse is the first stream in the competitive level of lacrosse. Players will be
allotted fair playing time, based upon the coaches’ discretion. Not all players will receive equal
playing time in all situations. The system for which the team plays under is also at the coaches’
discretion. Any questions in regards to players’ individual playing time should be directed to the
coach or team manager for resolution.

         It is every players responsibility to support their team and teammates both on and off the
floor. Players who fail to adequately uphold fundraising responsibilities to their team may find
their playing time affected. Any decisions made to limit playing time for this reason must be
approved by the Team Manager and Director of Major Lacrosse.




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           54
        (e)       Team Jerseys
       All team jerseys will be distributed and collected by the Team Manager prior to and after
each game. At no time are players permitted to take their jersey home.

        (f)       Team Dress Code
        Dress code in effect for all games consist of Team issued golf shirts, khaki pants or
shorts with no rips or tears. No ball caps, or toques are permitted.

        (g)       Affiliation – per RMLL Guidelines

12.5    Team Management
        Each Major team will fill the following positions with the team:

              Head Coach
              Assistant Coach(es)
              1 Team Manager
              Trainer
                                                                                st
          All Major Coaches must be NCCP Level 2 certified by December 31 of the current
season. Where non-qualified team officials take part in on floor programs, the LLA recommends
that at least one team official with a Level 2 certification be on the floor at all times.

        The Team Manager and Trainer may not participate as an assistant coach unless they
have the appropriate coaching qualifications. Team managers who act in any coaching capacity
must have a minimum of NCCP Level 1 certification. In addition it is recommended that the
following positions be filled:

        (a)       Team Manager
               The Team Manager will work closely with the Director of Major Lacrosse and the
        Head Coach to ensure proper communication occurs between team level and
        Association. The Team Manager will be responsible for the organization and
        performance of team fundraising activities, communication between parent/guardians and
        coaching staff and liaison with Program Director to ensure paperwork deadlines are met.

        Duties of the Team Manager
            Act on direction of and report directly to the Head Coach and Director of Major
            Lacrosse
            Facilitate communications between coaching staff and parent/guardians
            Organize team meetings and work with team parent/guardians in coordinating events
            Obtain necessary approval from the LLA, and ALA with respect to travel and special
            events
            Coordinate and oversee fundraising activities
            Assist with team communication regarding events
            Obtain necessary equipment and supplies for the team
            Coordinate team financial matters including player fees, sponsorship, etc.
            Submit a year end report detailing observations with respect to team performance
            and recommendations for improving the program
            Circulate team roster to parent/guardians


               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010       55
            Pay referees at the start of the game
            Assignment of volunteers for admission table
            Production of programs for all home games
            Coordinate all pre and post game paperwork and distribute to appropriate authorities
            Arrange for all off floor officials (time keepers and score keepers) and ensure all are
            trained in proper completion of score sheets and operations of scoring equipment
            Secure team dressing room and check for belongings left behind after team has left
            Jersey collection after all games. No Major jerseys are to stay in players’ possession
            Communicate team results to LLA Media Representative; any communications and/or
            press release must be approved by the LLA President and must recognize team
            sponsors in reference to team name
            Act as risk management liaison for the team
            Assist with on or off floor development and/or discipline
            Communicate disputes or unresolved issues to the Director of Major Lacrosse
            Report to Director of Major Lacrosse

(b)     Trainer
        Duties of the Team Trainer are as follows:
            In conjunction with the team manager, maintains inventory and controls distribution of
            all teams consumable supplies
            Organizes equipment on the bench and administers to player equipment needs
            during games or practices
            Reports directly to the Head Coach
            Reports all injuries to Director of Major Lacrosse using Injury Reporting Forms
            Administers the therapy needs of the players
            Keeps accurate records of all treatments
            Administers first aid needs during the course of games
            Administrates removal and return to play (medical) procedures

12.6    Team Funds
         Registration fees will be determined by the LLA board at the Annual General Meeting
each year for the upcoming season. Registration fees will be collected by the Program Director
and those fees will go towards payment of floor times for practice (regular season and playoffs)
floor times for games (regular season and playoffs), referee costs (regular season and playoffs)
and registration and insurance of the individual players and team with the ALA. It will be up to
each individual team to fundraise money to cover transportation costs, trainer costs, and all costs
pertaining to Provincial or National competition.

        All Major teams must observe LLA policy with respect to sponsorship and fundraising.
Refer to Section 7.0 for a complete overview.

         Major Teams shall have one (1) bank account held that must be approved by the LLA
Board of Directors. Accounts will require two signatures. The LLA President and LLA Treasurer
shall be signers on all bank accounts in addition to the Director of Major Lacrosse. The LLA Vice
President shall sign as an alternate. A season budget must be submitted to the LLA by the first
practice date. The budget will at a minimum, include the following:

        1. Estimated transportation fees
        2. Estimated fundraising revenues
        3. Estimated tournament/Provincial costs including entry fees, travel expenses, etc.



             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          56
        4. Estimated trainer fees
        5. Estimated team expenses such as jackets, hats, pictures, team functions, etc.

         Financial statements will be provided to LLA on a monthly basis and all financial records
must submitted to the LLA no later than August 15. Parent/guardians must be provided with
financial statements on a regular basis.

         Major teams have the right to exclude players and/or parent/guardians that have not
participated in team fundraising and/or fees from any financial allocation determined as a result of
fundraising and/or fees. Fees are payable based on the number of players. Players who are
injured and are absent for more than two (2) weeks should have their fees pro-rated. Where a
team surplus exists at the end of the season, parents/guardians may only be reimbursed for fees
to the extent that fees were paid. Funds generated by the team by any other means must not be
allocated to parents. Amounts owing to teams at season end are deemed to become payable to
LLA.

12.7    Travel Guidelines
        At no time are Major program players permitted to drive themselves to or from away
games. Transportation for games will be arranged prior to the date of departure by the Director of
Major Lacrosse or Team Manager. It is recommended that Major teams travel to and from games
as a team. Under rare circumstances, other arrangements may be made for travel such as
parents driving, etc.

         If overnight stay is required, rooms must be shared by two players in all situations for cost
effectiveness of the program. Overnight stay will only be utilized in rare circumstances.

         There will be absolutely no alcohol allowed in any vehicle transporting major players to or
from a game. In addition, there will be no alcohol permitted to be purchased during a team meal
or at any time during an overnight trip. Anyone found in possession of alcohol will be subject to
discipline up to and including suspension or expulsion from the Major program.

12.8    Discipline
        The LLA expects coaches and team officials to maintain strict discipline among players
and parent/guardians. The coach, players and parent/guardians represent not only the LLA, but
team sponsors and the City of Lethbridge. It is the responsibility of the coach to be aware of the
rules and regulations at all levels. Coaches are also responsible for player discipline with respect
to dressing rooms and bus travel. Teams found to be in violation of these expectations may be
suspended from regular house league play.

          Specific team rules should be established at the first meeting of the year with input from
all parties including players, parent/guardians, coaching staff and management. Rules should be
in writing and should be distributed to each player and parent/guardians so that all are aware of
team expectations. These rules are over and above the LLA, SALA, ALA and CLA rules and
must not in any way contradict them. They should include matters such as missed practices,
meeting times prior to games, communicating with coaches, parent expectations, etc.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            57
          Coaches are responsible for player discipline and upholding the decisions of the officials.
Coaches and managers must ensure that all automatic penalties are served and that no player or
team official returns or plays prior to the completion of the suspension. Coaches and team
officials have the authority to suspend a player or players. All disciplinary actions must be
accompanied by an incident report completed and presented to the Director of Major Lacrosse
within five (5) days of the incident occurring. Incident reports will then be reviewed by and if in
the opinion of the Director of Major Lacrosse, coaches or team officials, suspensions beyond one
game are necessary; the circumstances will be communicated to the LLA Board of Directors.

          Any player or coach fined as a result of their behaviour will pay the fine themselves. The
fine will not come out of Team funds under any circumstance.

        Specific disciplinary actions with respect to exhibition games and/or tournaments shall be
administered by the LLA, SALA, ALA, CLA and the Conduct Committee.

         Players are expected to act responsibly and be ambassadors of their sport. Players
participating in an event or activity while representing the LLA or their sponsors wearing team
jerseys, tracksuits, or jackets, are expected to behave in a manner consistent with good
sportsmanship, respect for their peers and respect for community members. Failure to do so will
result in reprimand and possible suspension from play as determined by the LLA Conduct
Committee.

         The use of illegal drugs or alcohol by a Barracudas player will result in indefinite
suspension pending a timely review by the Discipline Committee. If a player is suspended for
violating the LLA Alcohol and drug policy, the Director of Major Lacrosse will specify the terms of
the suspension in writing. Each case will be reviewed individually by the LLA Board Discipline
Committee who has the authority to suspend the player for the entire season. Repeat violations
may result in expulsion from the Barracudas Lacrosse Program. In case of expulsion, LLA will
not refund any money back to the player.

12.9    Major Program Policy
         The LLA will appoint a standing Committee to annually review policies and procedures
with respect to the Major program. This Committee will be comprised of the Director of Major
Lacrosse, President, Vice President and Program Director. Additional Committee members may
be invited at the discretion of the Director of Major Lacrosse. The purpose of this Committee will
be to monitor the Major program from both a constructive and practical perspective, to assess the
effectiveness of existing policies and procedures, to make recommendations for maximizing
player and team development and achievement, and to provide feedback subsequent to the
implementation of any recommendations.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           58
13.0    COACHING DIRECTIVE

13.1    General Guidelines
        Coaches are officials of the Association and are expected to represent the Board as well
as the LLA. They are bound by LLA Coaching Code of Conduct as well as the policies and
procedures with respect to coaching. Coaches are selected based on their ability and willingness
to handle the multitude of responsibilities that come with coaching young athletes and should
have the following attributes:

            NCCP certified at level indicated by CLA, ALA and LLA policy
            A strong coaching background in lacrosse, hockey or other recognized NCCP sports
            A strong interest and commitment to long term athlete development
            The ability to work with fellow coaching personnel
            The ability to communicate on floor and off floor requirements to players and
            parent/guardians
            Availability as to time requirements

         Individuals accepting coaching positions will do so knowing that they become the most
significant individual to the team. Through leadership, the coach establishes a model that players
will use to develop a significant portion of their attitude towards the game. This is especially
important for minor lacrosse players in their formative years. As such, coaches are encouraged
to examine their coaching philosophy. Attitudes towards winning and losing, the responsibilities
beyond fielding a winning team, balancing perspective and objective and above all leadership,
are significant elements when charged with the responsibility of developing players.

THE COACHING CODE OF ETHICS *

INTEGRITY – the coach must act with integrity in performing all duties owed to athletes, lacrosse,
other coaches and the public.

COMPETENCE – the coach must strive to be well prepared and maintain current certification in
order to ensure that all duties are fulfilled

ATHLETE’S INTEREST – the coach must act in the best interest of the athlete’s development as
a person

RESPECT FOR THE RULES – the coach must respect both the letter and the spirit of the rules
that define and govern lacrosse

RESPECT FOR OFFICIALS – the coach must accept the role of officials in providing judgment to
ensure that competitions are conducted fairly and according to established rules

RESPONSIBILITY TO OTHER COACHES – the coach’s conduct towards other coaches must be
characterized by courtesy, good faith, and respect

PERSONAL CONDUCT – the coach must maintain the highest standards of personal conduct
and support the principles of fair play

* From the Coaching Association of Canada




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010        59
13.2   Coach Selection Process

       (a)      Committee Selection
                 The LLA, in consultation with the Director of Coaching, Program Director, and/or
       appropriate Age Coordinator will form a Committee, which must include the President, to
       ensure fairness in the screening, interview and final selection of candidates. This
       committee should consist of no more than five (5) people and should include those
       directly involved with the coaches as well as neutral or impartial individuals so as to avoid
       matters of conflict of interest.

       (b)      Applications
               Applications for Major coaches must be submitted by the end of January.
       Applications for Minor and Select Team coaches must be submitted by the end of
       February. All coaches, new or returning, are required to complete an application form.
       The selection of coaches for LLA will be based upon the following criteria:
               1. Attainment of the necessary Coaching Certification as specified by the ALA
                   and a commitment to self-improvement by taking further coaching clinics or
                   levels.
               2. A demonstrative knowledge of the technical aspects of lacrosse.
               3. Prior successful experience coaching lacrosse. Success measured by:
                   improved skill of players, player enjoyment and feedback from the “LLA
                   Coaches Profile” form
               4. Display of the personal skills that exemplify the “Code of Conduct” endorsed
                   by the LLA
               5. Good organizational skills and personal commitment (e.g. runs and attends
                   regular practices, enters tournaments, etc.)
               6. Other skills (i.e. first aid) that would enable the applicant to better fulfil their
                   coaching duties

                NOTE: Although the above items are prioritized, it is intended that they be a list
                without rigid barriers. For example, if one of the applicants has significantly more
                technical knowledge or coaching experience and is committed to attaining his/her
                Coaching Certification, then that person should be considered in spite of not
                presently having them.

                Consideration will be given to experience within the LLA, experience in coaching,
                experience working with children, community involvement, certification and
                training, and references.

                In the Midget and Major level, a higher level of skilled coach is required to meet
                the needs of these programs. The Coaching Committee will do their best to
                recruit potential candidates to ensure that the coaching needs of these programs
                are met.

       (c)      Interview Process
                Interviews will be conducted by Committee members subject to the qualifications
       required. Consideration will be given to coaching philosophy, approach to teaching and
       instruction, planned communication with players and parents and other information
       considered necessary in the circumstances.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010             60
       (d)       Final Selection
              Final selection for all Junior, Minor and Select teams will be made by the
       Coaching Committee.

       (e)       Contacting Candidates
               All applicants whether successful or not will be contacted. Unsuccessful
       applicants may inquire in writing as to the reasons for the decision. All minor and Select
       Team coaches will be offered a one year (season) term of service, Major coaches will be
       offered a two year term.

       (f)       Follow up
                Successful applicants will be contacted by the Director of Coaching and provided
       with the date and time of the mandatory Coaches meeting. At this meeting, all roles, and
       expectations will be explained.

       (g)       Evaluations
                Evaluation of a coach’s performance is valuable for future selection; information
       will be gathered from players, their parent/guardians, the coaches themselves, other
       coaches or by neutral observers; evaluations will be ongoing and should always be
       written. Written evaluations may be directed to the Director of Coaching or the LLA
       President and may be shared with coaches in order to further their development.

       All coaches of the Association for Novice to Major aged teams will be expected to be
       qualified to the Coaching Certification Program Minimum Standards required by the LLA
                               th
       by no later than May 15 of the playing year. Potential coaches may be taken on with
       their commitment to meet these requirements; however, if they fail to carry through with
       their commitment, they will be asked to turn over direction of their team to another
       qualified coach.

       All coaches and assistant coaches of the Association must have completed the
       classroom component portion of the applicable coaching certification program by May
          th
       15 of the playing year. No coach or assistant coach will be allowed to take on
       responsibility without this level of commitment.

       The LLA provides these courses free of charge for any coach or assistant coach.

       Coaches are reminded that involvement in the minor lacrosse system includes the
       development of referees. Failure to control their bench and/or abuse of officials is
       not conducive to developing and retaining quality referees and will be subject to
       possible suspensions by the Conduct Committee.

13.3   Duties of the Head Coach

             Serve as an official spokesperson on behalf of the team
             Maintain an inventory of lacrosse balls for their team (balls are available for purchase
             from LLA for $2 per ball)
             Coordinate the delegation of responsibilities to the Assistant Coach and Manager
             Plan on floor and off floor team activities in consultation with the Assistant Coach
             Coordinate player evaluation and player selection in conjunction with the Director of
             Coaching and Program Director



              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          61
            Organize team and parent meeting to establish introductions and explain coaching
            philosophy and expectations, including floor time
            Plan, implement and control pre-game preparation and communication with the team
            Design the practice plans in consultation with the Assistant Coach
            Coach the Team in all games and practices
            Establish rules for the team and oversee the supervision of the players
            Be familiar with risk management issues as they relate to player injury
            Submit a year end report which contains the following information; evaluation of the
            players performance, evaluation of the team’s performance, outline of practice plans
            and game strategy and recommendations on how the program can be improved
            Coordinate the implementation of the on floor curriculum as outlined
            Report to the Association through the Director of Coaching for Minor, Select Team
            Coordinator for Select Teams, and the Director of Major Lacrosse for Major teams
            Ensure all team members uphold the rules and regulations of CLA, ALA, SALA, and
            LLA.

13.4    Duties of the Assistant Coach

            Assist with player evaluation and player selection process in Minor and Select teams
            Assist with planning, organizing and conducting practices
            Assist with pre-game preparation
            Assist with the operation of the team during the game
            Assist with post game evaluation
            Assist with scouting and evaluation of opponents in Major levels
            Assist with the supervision of players, both on and off the floor
            Assist with the formulation of the overall game plan, as well as the game to game
            adjustments
            Submit a year end evaluation report to the Head Coach detailing observations on
            player performance, team performance and general recommendations of the program
            Reports to the Head Coach
            Acts on behalf of Head Coach in their absence

13.5    Formal Complaints
         Formal complaints with respect to coaches must be submitted in writing to the LLA Board
of Directors in accordance with section 16.5. While it is the goal of the Association to establish
and maintain quality coaching within the LLA, it is the responsibility of all members including
coaches, officials, Board members and parent/guardians to identify and report any violation of the
LLA’s Code of Conduct and expectations with respect to coaching.

        Formal complaints will be referred to the Conduct Committee. Recommendations will be
brought to the LLA Board of Directors and considered before a final decision is made. Coaches
found in violation of the LLA Code of Conduct will be required to step down as coaches and will
not be permitted on the bench until satisfactory resolution of the issue. Coach appointments may
be withdrawn at any time by the LLA Board of Directors.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010        62
14.0    FLOOR ALLOCATION
          Not withstanding the coordination and directing of coaches, players, officials and
parent/guardians, the LLA must manage floor allocation. The objective of the LLA is to ensure
equitable distribution of floor time for all of its members. The Program Director will make every
effort to schedule floor allocations in an equitable manner and such allocations will be subject to
review by the LLA Board of Directors. Teams either returning floor time or requesting additional
floor time must do so through the Program Director. The Program Director will contact teams with
additional floor times if it is available. Floor times will be redistributed to LLA teams or will be
returned to the City of Lethbridge. Floor time which is not utilized due to the independent actions
or decisions of team managers and/or coaches will be billed back to their respective teams, the
cost of which will ultimately become the responsibility of players and/or their parent/guardians.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          63
15.0    PARENT INVOLVEMENT
Parent/Guardian Meetings

         Parent/guardians are encouraged to attend all parent/guardian meetings. They provide
an opportunity to meet their child’s coach and receive information on the coaches’ philosophy and
expectations. Matters addressed at parent/guardian meetings may include but are not limited to
the following:

            Expectations of team management with respect to player and parent/guardian
            conduct
            Overview of coaching philosophy
            Establishment of team rules
            Update of team activities and events, tournaments and travel
            Provision of team schedules
            Voting on matters such as number of tournaments the team will participate in,
            purchase of extra floor time, and whether the team wishes to fundraise
            Addressing special concerns such as medical issues and the unavailability of players
            due to vacation or other absence
            Describe the team’s medical equipment and emergency procedures, including their
            EAP
            Provide contact information in the event of specific problems or concerns
            Review the rules with respect to contacting coaches after a game i.e. 24 hour rule
            Recruitment for assistant coaches, tournament representatives, managers, and other
            jobs required
            Provision of handouts of team and LLA policies
            Explanation of Code of Conduct Expectations

         It is the responsibility of parent/guardians to report conduct that they deem inappropriate
including that of players, coaches, officials, other volunteers and other parent/guardians.
Communications must be in writing and will be treated confidentially. Alternatively, matters may
be referred in confidence to the LLA President. The LLA expects all of its members to take an
active role in securing the safety and well-being of all LLA players.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010           64
16.0    CODE OF CONDUCT


16.1    General Guidelines
        The minimum Code of Conduct for all members of the LLA is set out in section 2.4. We
are developing athletes. Profanity and the use of alcohol, drugs, tobacco and tobacco
products are prohibited during all games and practices under the jurisdiction of the LLA.
Members found in violation of any LLA expectation with respect to conduct will be subject
to disciplinary action imposed by the Conduct Committee in accordance with Section 16.5.

        Sanctions imposed may include verbal warning, written warning, suspension for a
number of games or weeks, expulsion or some combination of the above. It is at the discretion
of the LLA whether to impose immediate suspensions depending on the nature of the
infraction or complaint. Immediate suspensions deemed necessary will be followed up
within seven (7) days in accordance with Section 16.5. The LLA is committed to ensuring that
all members conduct themselves in a manner consistent with the mission and values of the LLA.

16.2    Harassment
          The LLA recognizes that harassment, while at its extreme is easy to discern, has a
subjective element from individual interpretations of what may constitute harassment. By
definition, harassment is behaviour, by one individual or group towards another, which is
insulting, intimidating, humiliating, malicious, degrading or offensive. Harassment creates
negative and uncomfortable feelings for the individual or group to which it is directed and can
instil feelings from discomfort and embarrassment to fear for ones safety. Harassment can take
many forms whether physical, verbal, sexual or emotional and most often involves a combination
of these elements. A defining characteristic of harassment is that it usually takes place where
one person is in a position of power over another, or has the trust of the other and subsequently
abuses that power. Intentions are not of consequence; it is the perception of the behaviour that is
most critical.

        Types of behaviour that constitute harassment include, but are not limited to:

            Unwelcome jokes, innuendo or teasing with respect to a person’s looks, body, attire,
            age, race, religion, sex or sexual orientation
            Condescending, patronizing, threatening or punishing actions which undermine self-
            esteem and diminish performance
            Practical jokes which cause awkwardness or embarrassment, endanger individual
            safety, or negatively affect performance
            Unwanted or unnecessary physical contact including touching, patting or pinching or
            unwelcome flirtation, sexual advances, requests or invitations, where, in the case of
            minor children is defined as abuse under Child Protection Legislation
            Any form of hazing or physical assault, where, in the case of minor children is defined
            as abuse under Child Protection Legislation




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         65
       In addition to articulating the LLA’s position on harassment, the LLA attempts to minimize
opportunities for harassment by ensuring the following:

            That all LLA members abide by CLA, ALA, SALA and LLA rules, policies and
            procedures
            That all LLA members abide by Conduct code

        The responsibility for minimizing harassment within the LLA rests with:

            The LLA Board
            Age Coordinators
            Officials
            Coaches
            Parent/guardians of all registered players in the LLA
            Players

       It is the responsibility of all LLA members to report any form of abuse or
harassment to the LLA Board. Complaints may be in writing or may be made verbally to
the LLA Conduct Committee. The LLA Conduct Committee will ensure matters are treated
confidentially and shall seek counsel of Child Protective Services if deemed necessary.

16.3    Informal Mediation
         Many issues related to conduct are most appropriately dealt with informally between the
parties. The LLA will assist by appointing a mediator to facilitate the informal resolution of a
complaint.

16.4    Team and Player Discipline
       Coaches are responsible for the discipline of the players on their team. A coach may
suspend a player for one game for a violation of team rules. When a player is assessed a Gross
Misconduct or Match Penalty, the automatic minimum suspensions set out by ALA will be applied.
Coaches must ensure that assessed suspensions are fulfilled.

16.5    Formal Complaints
        The Board shall appoint a Conduct Committee, consisting of three (3) members of the
Board including the Vice President, the Director of Officials and one other member. The Program
Director as with all committees will serve as an ex-officio member of the committee. The Conduct
Committee will oversee the conduct of members of the LLA. When the conduct of a member of
the LLA results in a formal complaint, the following will apply:

            A formal complaint may be made by any person with knowledge of the incident
            The complaint must be in writing, addressed to the LLA Board, and signed by the
            person or persons making the complaint
            The complaint will include the names of any witnesses to the alleged conduct
            The complaint will be submitted to the Board within seven (7) days of the incident and
            will be reviewed at the next regularly scheduled Board meeting unless immediate
            resolution is deemed necessary by the LLA President; immediate temporary
            suspensions may be imposed by the LLA Board depending on the circumstances
            The Conduct Committee will provide the complainant with a description of the written
            submission subject to confidentiality




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010        66
           The Conduct Committee will convene a meeting solely for the purposes of hearing
           the evidence and learning of the circumstances of the suspension. The hearing shall
           take place at the meeting within seven (7) days following notice to the Member or to
           the parents of the player, advising of the meeting and giving the Member or the
           parents of the player an opportunity to attend the meeting and make submissions to
           the Conduct Committee.
           The Conduct Committee shall determine whether the Member or the player has acted
           improperly, has acted in a manner unbecoming or endangering the interest or
           reputation of the Association, has committed a breach of the aims or purposes as
           stated in the Association’s Philosophy statement or Fair Play Code, or has committed
           a breach of the provisions of the Bylaws of the Association.
           The complainant will be given an opportunity to present their case at the hearing
           The Conduct Committee shall determine whether or not to continue the suspension
           for a definite period of time, or expel the Member or player permanently from
           membership in the Association. Such determination shall be delivered to the resident
           address of the suspended Member or player, as the case may be, within forty-eight
           (48) hours following the conclusion of the hearing.

16.6    Appeal of Decisions
       Should the member whose conduct was the subject of the complaint, or the person
making the complaint, wish to have the Conduct Committee’s decision reviewed, the following will
apply:

           The Member or parent of a suspended player must pay $300.00 as a deposit along
           with written particulars confirming the basis of the appeal to the Program Director of
           the Association
           Within seven (7) days, the Program Director shall convene a meeting of the Appeals
           Committee to be held no later than seven (7) days following notice to the suspended
           or expelled Member or player
           The Conduct Committee shall provide a written report to the Appeals Committee
           giving reasons for suspension or expulsion of the Member or player
           Following the appeal the Appeals Committee shall provide its decision on the appeal
           within seven (7) days following the last day of the hearing
           The decision of the Appeals Committee shall be delivered to the resident address of
           the suspended or expelled Member or player, as the case may be, within forty-eight
           (48) hours following the conclusion of the hearing
           If the decision of the Conduct Committee is upheld the deposit shall be retained by
           the Association and treated as income from a donor
           If the decision is reversed the deposit will be refunded forthwith to the Member or the
           parent of the player

        Should the suspended or expelled Member or parent of a player be dissatisfied with the
decision of the Appeals Committee, the following will apply:

           The Member or parent of a suspended player may appeal to the Board Committee
           upon payment of $500.00 dollars as a deposit along with delivery of written
           particulars confirming the basis of the appeal, to the President of the Association
           The President shall convene a meeting of the Executive Committee to be held not
           later than seven (7) days following written notice from the suspended or expelled
           Member or player
           Following the appeal the Executive Committee shall provide its decision on the
           appeal within seven (7) days following the last day of the hearing



             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          67
            The decision of the Executive Committee shall be delivered to the resident address of
            the suspended or expelled Member or parent of a player within forty-eight (48) hours
            following the conclusion of the hearing
            If the decision of the Appeals Committee is upheld the deposit shall be retained by
            the Association and treated as income from a donor
            If the decision is reversed the deposit will be refunded together with the previous
            deposit forthwith to the Member or the parent of the player as the case may be

        A suspended or expelled Member or parent of a player shall have the privilege of
attending the next Annual General Meeting of the Association or extraordinary general meeting of
the Membership and address those present with a view of seeking reinstatement as a Member or
a player in good standing upon giving written notice to the Program Director of the Association to
place on the agenda of business to transact at the meeting the issue of reinstatement of the
suspended or expelled Member or player, as the case may be, to be determined by majority vote
of the Membership in attendance provided that such a motion is duly moved and seconded by
Membership in attendance. Notwithstanding, if the motion to reinstate is passed by a majority
vote the deposits will be returned by the Association, to the suspended or expelled Member, or
the player, as the case may be.

16.7    Conduct of Board Members
       When the conduct of a member of the Board is subject to a formal complaint, they shall
step down from the Board until the complaint is resolved. This will not preclude the LLA
President from convening an urgent meeting of the Board, should they consider it advisable.

16.8    Conflict of Interest
         No coach, manager, player official or Board member shall be eligible to vote with respect
to any financial request, protest or suspension involving a team, league or association with which
that individual is associated. In addition, they shall not be eligible to serve on any special
committee investigating such matters. When a conflict of interest arises, the individual shall
immediately notify the LLA President and shall not participate in any discussion with respect to
the issue with which they are in conflict. Such members may be asked to remove themselves
from the discussion.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         68
17.0    REFEREE’S POLICY

17.1    General Guidelines
        All LLA referees must be members of the Alberta Lacrosse Referees Association and
must be carded in accordance with its regulations in order to officiate at any LLA tournament,
league or playoff game.

       Official policies and procedures within the LLA are designed to ensure that all officials are
assigned to games consistent with ability. Ongoing evaluation and training will be provided to
ensure an adequate level of competency to effectively officiate the LLA and SALA game play.
The LLA strives to establish and maintain a cooperative relationship between officials, coaches,
Age Coordinators and the LLA Board of Directors.

         Assigned officials are expected to arrive appropriately dressed and conduct themselves
in a professional manner at all times. Officials should arrive fifteen (15) minutes prior to Minor
League games and thirty (30) minutes prior to Major games. Officials late for a game may be
fined up to one half of that game fee. All fines collected by the LLA will be forwarded to the
Referee’s Development Fund. Officials unable to attend a game to which they have accepted an
assignment must find their own replacement and notify the assignor. Only those games actually
worked will be paid for. Officials who miss games and do not provide an approved replacement
may be subject to fines and/or suspensions.

        Game sheets must be submitted to the LLA upon the conclusion of the game and must
not be submitted by anyone other than the officials of the game.

         Officials should be on the floor at the commencement of the scheduled game time. While
the players are in their warm up, the officials should review the game sheet, introduce themselves
to the coaching staff of each team as well as their off floor officials, confirm time limitations and
whether there will be running or stop time. Officials will enforce the rules of the game as set out
by the CLA, ALA, SALA, and the LLA in a fair and consistent manner and will show proper
respect toward players, coaches and fans. They will show interest and enthusiasm in the game
in order to gain the respect of players, coaches and fans. Officials will report all misconduct,
gross or match penalties to the LLA and/or LLA in a manner prescribed by the CLA Rule Book.
They will not use profane language while on the floor or in an area visible to fans, players or
coaches regardless of the circumstances. Grievous issues with coaches and/or parent/guardians
must be communicated to the Referee In Chief (RIC) so that proper follow up may be achieved.
Officials must never remove officiating equipment while on the floor. Officials are encouraged to
assist younger players in understanding the rules of lacrosse.

        Where an official fails to show up for a regularly scheduled game, the following will apply:

            If at least one official shows up, it remains the responsibility of the coaches to control
            their bench if they wish for the game to proceed; officials are not obligated to officiate
            games by themselves.
            If no officials show up, and immediate resolution is not possible, the game must be
            turned into a practice.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010             69
          Coaches are expected to maintain their composure at all times when dealing with on floor
officials. The LLA has a zero tolerance policy with respect to the abuse of officials. Coaches who
feel that a game has been poorly officiated or who have a valid reason for reporting an official
should consider the incident for twenty-four (24) hours prior to submitting a complaint. Written
complaints and game sheets must be submitted to the RIC and the LLA Board within forty-eight
(48) hours. Only written complaints with proper documentation attached will be considered for
review. If considered necessary, matters will be referred to the Conduct Committee to review the
matter and conduct relevant interviews. The Conduct Committee will rule on matters outside the
direct jurisdiction of SALA. Hearings will be convened at a time practical to all parties. Decisions
will be presented in writing or other acceptable means of communication to all parties. Appeals
must be submitted in writing or other acceptable means of communication to all parties. Appeals
must be submitted in writing to the LLA in accordance with Section 16.6. Appeals may be heard
by an independent third party or other committee established by the LLA.

17.2    Training
         The LLA will pay for the cost of training for any returning official who is an active referee
for the season. This does not include the cost for uniform, whistles, shoes, etc.

         The objective of providing training is to ensure that officials at all levels have an
opportunity to improve their skills and develop a better understanding of the application of the
rules and their effect on the psychology of the game. The training program is separated into four
specific areas:

        1.     Formal training – ALRA Refs Clinics Level 0-5
        2.     Formal evaluation – every effort will be made to evaluate officials from time to time
        3.     Ongoing training – senior officials will act as trainers monitoring Major officials
               during games and providing advice and guidance in a positive and constructive
               manner immediately following the game
        4.     On floor training – may include regular floor sessions, a shadow referee and pairing
               of less experienced officials with more experienced officials during games

          The LLA strongly supports the rules and regulations of the CLA and ALA in regards to
hits to the head and checking from behind.

17.3    Off-floor (Minor Officials)
          Minor officials include official scorekeepers, timekeepers, and penalty timekeepers.
These positions are integral to the game and as such, individuals performing these functions are
expected to act in a respectful, neutral manner both on and off the floor. Duties and instructions
for minor officials appear on the LLA website. Teams are responsible for providing off-floor
officials. No other people, except the duly appointed bench officials, shall be allowed in the
bench officials’ boxes.




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010             70
18.0   APPENDICES

       18.1   Lethbridge Lacrosse Association Bylaws

       18.2   Criminal Record Check Letter

       18.3   Team Roster Form

       18.4   Request for Refund of Registration Form

       18.5   Minor Team Sponsorship Form

       18.6   Major Team Sponsorship Form

       18.7   Major Team Player Sponsorship Form

       18.8   Required Equipment Listing

       18.9   Medical Information Sheet

       1810 First Aid Kit Required Supplies

       18.11 LLA Injury Reporting Forms

       18.12 Affiliation Form AFF-1

       18.13 Affiliation Form AFF-2

       18.14 SALA Disciplinary Guidelines




           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   71
                              Lethbridge Lacrosse Association
                                          Bylaws


Article 1 - Preamble

1.1    The name of the Society is the “Lethbridge Lacrosse Association” (herein
referred to as the "Association”).

1.2   This document constitutes the general Bylaws of the Association. These
Bylaws      govern the transactions and affairs of the Association.


Article 2 - Interpretation

2.1   Definitions

In these Bylaws, unless the context otherwise requires:

      2.1.1 “Act” shall mean the Societies Act, R.S.A. 2000, c. S-14 as
      amended or any     statute substituted for it;

      2.1.2 “Annual General Meeting” shall mean the Annual General Meeting
            described in Article 4.1;

      2.1.3 “Board” shall mean the Board of all of the Coordinators and
            Directors of the Association as described in Article 5.1;

      2.1.4 “Bylaws” shall mean the Bylaws of the Association, as amended;

      2.1.5 “Coordinator” shall mean any person appointed to the Board by the
      Directors;

      2.1.6 “Director” shall mean any person elected to the Board;

      2.1.7 “Election Member” is the Member appointed pursuant to Article
      5.2.1.

      2.1.8 “Member” shall mean a Member of the Association who cannot vote
      at     meetings of the Association, with the exception of the Annual
      General        Meeting, and may only serve on positions appointed by
      resolution of the    Board.

      2.1.9 “Resolution” shall mean a vote that is won by a majority of
      Coordinators and Directors present at a meeting and entitled to vote;


           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   72
      2.1.10 “Special Meeting” shall mean the special meeting described in
      Article 4.2;

      2.1.11 “Special Resolution” means a resolution passed:
                   a)     at a Meeting of which not less than twenty one days
                   notice specifying the intention to propose the resolution has
                   been duly given;
             b)    by the vote of not less than 75% (3/4) of those Members
                   who, if entitled to do so, vote in person.

2.2          Interpretation

      2.2.1 Words indicating the singular number also include the plural, and
            vice versa.

      2.2.2 Headings are for convenience only and do not affect the
            interpretation of these Bylaws.

Article 3 – Membership

3.1   The following individuals may become Members of the Association:
      a)     Lacrosse Players registered with the Association;
      b)     A maximum of two parents or legal guardians of each player;
      c)     Any non-parent coach, assistant coach or manager, officially
             registered with the Association, to a maximum of 4 persons per
             team; and
      d)     Any Officer of the Association pursuant to Article 5.4.
      e)     Any individual residing in the boundaries of Lethbridge Lacrosse
             who wishes to become a member may apply to the Board of
             Directors.

3.2   Members may serve on positions appointed by resolution of the Directors.

3.3   The Board approves membership of a new Member if:
      a)    the Member applies to the Board to be officially registered with the
            Association; and
      b)    the membership fees have been paid, or an arrangement pursuant
            to Article 6.9 has been made between the proposed Member and
            the Board.

3.4   In each fiscal year, and at least two weeks before the Annual General
      Meeting, the amount of membership fees will be determined by resolution
      of the Board. The membership fees becoming binding on the Association
      and its Members only when ratified by a majority of Members entitled to
      vote and present at the Annual General Meeting.



          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   73
3.5   Suspension and Expulsion of Members

      3.5.1 The Board, by a vote of 75% (3/4) of the Coordinators and
            Directors present at a Board meeting called for that purpose, may
            suspend a Member’s membership for not more than three (3)
            months, or expel the member from the membership, for one or
            more of the following reasons:
            a)     the Member has failed to abide by the Bylaws of the
            Association;
            b)     the Member has been disloyal to the Association;
            c)     the Member has disrupted Meetings or functions of the
                   Association;
            d)     the Member has done anything that causes harm to the
                   Association;
            e)     the Member causes harm to the Association by failure to act;
            or
            f)     the Member has failed to pay monies owing to the
      Association.

      3.5.2 The Member who is the subject of a suspension or expulsion
      hearing will, Fourteen (14) days before the Board Meeting, receive
      written notice of the Board’s intention to consider suspension or expulsion.

      3.5.3 The notice will state the reasons why suspension or expulsion is
      being considered.

      3.5.4 The Member will have an opportunity to appear before the Board to
      address    the possible suspension or expulsion.

      3.5.5 The Board may exclude the Member from its discussion of the
      matter,    including the deciding vote.

      3.5.6 The decision of the Board is final and binding on the parties.

      3.5.7 An expelled Member is considered to have ceased being a
      Member.

3.6   Termination of Membership

      3.6.1 A Member can withdraw from the Association by delivering notice
      of    withdrawal to the Board.

      3.6.2 The membership of a Member ends upon his death.




          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   74
      3.6.3 Although a Member may cease to be a Member, by death,
      resignation, expulsion or otherwise, that Member remains liable for any
      debts owing to the Association at the date of ceasing to be a Member.

3.7   Reinstatement of Members

       A Member whose membership has ceased can apply in writing for
reinstatement       after one year. The Directors may permit the reinstatement
by a vote of 75% (3/4) of the Directors present at a Directors’ meeting called for
that purpose.

3.8   Remuneration of Members

    No Member will receive remuneration for services as a Member or
member of a committee.

3.9   Voting of Members

      3.9.1 At the Annual General Meeting and all Special Meetings, every
            non-special resolution will be decided by a majority of the votes of
            the Members present, eligible to vote, and voting in person. In
            case of an equality of votes, the resolution is defeated. Every
            resolution will be decided by a show of hands.

      3.9.2 A declaration by the chair of the Meeting that a resolution has been
            carried or not carried, and an entry to that effect in the minutes of
            the Association, is proof of the outcome of the vote without proof as
            to the number or proportion of votes cast in favour of or against the
            resolution.

      3.9.3 A Member cannot vote by proxy.

Article 4 – Meetings of the Members

4.1   The Annual General Meeting

      4.1.1 The Association holds its Annual General Meeting no later than
      October 31 of        each year. The Board determines the place, day, and
      time of the meeting.

      4.1.2 At least thirty (30) days before the Annual General Meeting, the
            Association mails, by regular mail, email, or delivers a notice to
            each Member stating the date, time and place of the Annual
            General Meeting, and any business requiring a Special Resolution,
            or




           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   75
      4.1.3 At least thirty (30) days before the Annual General Meeting, the
            Association places a notice or advertisement in a newspaper
            published in Lethbridge, Alberta stating the date, time and place of
            the Annual General Meeting, and any business requiring a Special
            Resolution.

      4.1.4 The order of business at the Annual General Meeting may include,
            but is not limited to:
                    a)      roll call of the Members;
                    b)      adopting the minutes of the last Annual General
                            Meeting;
                    c)      business arising from the minutes of the last Annual
                            General Meeting;
                    d)      President’s report;
                    e)      Treasurer’s report;
                    f)      reports of Committees;
                    g)      Notices of Motion;
                    h)      new business;
                    i)      prescribing the amount of fees required for
                            membership;
                    j)      approving the Association’s finances;
                    k)      electing the Directors;
                    l)      adopting any required changes to the Bylaws;
                    m)      adjournment

      4.1.5 Quorum

      Attendance by 10 Members at the Annual General Meeting shall constitute
      quorum.

      4.1.6 Failure to Reach Quorum

      The President cancels the Meeting if a quorum is not present within one
      half-hour after the set time for the Meeting. If cancelled, the Meeting must
      be rescheduled to take place within twenty-one (21) days. If, at the
      second scheduling of the Meeting, a quorum is not present within one half-
      hour of the set time for the Meeting, the meeting will proceed with the
      Members in attendance.

4.2   Special Meetings

      4.2.1 A Special Meeting may be called at any time:
            a)    by a resolution of the Board to that effect; or
            b)    on the written request of at least ¼ (one quarter) of the
                  Members. The request must state the reason for the Special
                  Meeting and the motions intended to be submitted at the



          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   76
                     Special Meeting.

      4.2.2 At least twenty-one (21) days before a Special Meeting, the
            Association mails, by regular mail, email, or delivers a notice to
            each Member stating the place, date and time of the Special
            Meeting, or

      4.2.3 At least twenty-one (21) days before a Special Meeting, the
            Association places a notice or advertisement in a newspaper
            published in Lethbridge, Alberta stating the date, time and place of
            the Special Meeting.

      4.2.4 Only the matters set out in the notice for the Special Meeting are
            considered at the Special Meeting.

      4.2.5 Quorum

      Attendance by 10 Members at a Special Meeting shall constitute quorum.

      4.2.6 Failure to Reach Quorum

      The President cancels the Meeting if a quorum is not present within one
      half-hour after the set time for the Meeting. If cancelled, the Meeting must
      be rescheduled to take place within twenty-one (21) days. If, at the
      second scheduling of the Meeting, a quorum is not present within one half-
      hour of the set time for the Meeting, the meeting will proceed with the
      Members in attendance.

4.3   Proceedings at the Annual General Meeting or Special Meetings

      4.3.1 The President chairs every meeting of the Association. In the
            absence of the President, the Vice-President of the Association will
            chair the Meeting.

      4.3.2 If neither the President nor the Vice President is present within one
            half-hour after the set time for the Meeting, the Directors present at
            the Meeting must choose one of the Directors to chair the Meeting.

      4.3.3 Adjournment

             The Director who chairs the Meeting may adjourn the Meeting by
             requesting a motion for adjournment.




          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   77
4.4   Board Meetings

      4.4.1 The President or any four Coordinators and/or Directors may call
            meetings of the Board and determine at which place, at which time,
            and on which day the meeting will be held, by issuing a notice of
            meeting to the Coordinators and Directors at least 48 hours
            (excluding part of a Sunday or holiday) before the proposed
            meeting.

      4.4.2 The notice of meeting must state the nature of business to be
            conducted at the Board meeting.

      4.4.3 Coordinators and Directors may waive their right to notice of a
            meeting.

      4.4.4 Coordinators and Directors may not vote on any question in which
            they have a pecuniary interest, or where a question directly affects
            the placement or discipline of a player or Member to whom they are
            directly related.

      4.4.5 50% +1 of the Coordinators and Directors in good standing, eligible
            to vote, and present in person or by proxy shall form a quorum for
            any meeting of the Board.

4.5   Voting at Board Meetings

      4.5.1 Every Coordinator and Director is entitled to one (1) vote for each
            issue and resolution. A vote shall be by show of hands unless two
            Coordinators and/or Directors entitled to vote request a ballot, in
            which case the vote shall be carried out by ballot.

      4.5.2 In the case of a tie vote, the President casts the deciding vote.

      4.5.3 A Coordinator or Director may vote by proxy.

      4.5.4 Every issue and resolution that does not require a Special
            Resolution is decided by a majority of the votes.

      4.5.5 The President declares a resolution carried or lost.

      4.5.6 The President’s decision regarding any dispute shall be final.




          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   78
4.6   Failure to Give Notice of Meeting

      Any action taken at a Meeting shall not be deemed invalid due to:
      a)    accidental omission to give any notice to any Coordinator or
            Director;
      b)    any Coordinator or Director not receiving any notice; or
      c)    any error in any notice that does not affect the meaning.

4.7   Remuneration of the Board

      The Coordinators and Directors will receive no remuneration for acting on
the Board.

4.8   Removal of Coordinators and/or Directors

      The office of a Coordinator or Director will be vacated before the
      expiration of the Coordinator or Director’s term of office:
      a)     if she/he resigns office by giving written notice to the President;
      b)     if she/he has been absent, without notice to the Board, from three
             consecutive meetings or three-quarters of the meetings of the
      Board;
      c)     upon a resolution determining that, the conduct of a Director is
             improper, unbecoming or likely to endanger the interest or
             reputation of the Association, passed by a majority vote of the
             Members present and voting at a duly called Special Meeting.
             Such decision is final. No Coordinator or Director will be removed
             without being notified in writing of the charge or complaint and
             advised of his or her right to be heard by the Members at a Special
             Meeting.

Article 5 – Management

5.1   The Board of Directors

      5.1.1 The Board governs and manages the affairs of the Association.

      5.1.2 All Coordinators and Directors must be Members of the
            Association.

      5.1.3 Powers and Duties of the Board

             The Board has the powers of the Association, except as stated in
             the Act. The powers and duties of the Board include:
             a)     Promoting the objectives and philosophy of the Association;
             b)     Promoting membership in the Association;
             c)     Approving an annual budget for the Association;



          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   79
       d)      Paying all expenses for operating and managing the
               Association;
       e)      Paying persons for services and protecting persons from
               debts of the Association;
       f)      Investing any extra monies;
       g)      Financing the operations of the Association, and borrowing
               or raising monies;
       h)      Making policies for managing and operating the Association;
       i)      Approving all contracts for the Association;
       j)      Maintaining all accounts and financial records for the
               Association;
       k)      Appointing legal counsel as necessary;
       l)      Making policies, rules and regulations for operating the
               Association and using its facilities and assets;
       m)      Creating Committees or sub-Committees, and naming any
               member to a Committee or sub-Committee;
       n)      Selling, disposing of, or mortgaging any or all of the property
               of the Association; and
       o)      Without limiting the general responsibility of the Board,
               delegating its powers and duties to the Officers or other
               parties as the Board determines appropriate.

5.1.4 Composition of the Board

       The Board consists of the following eleven (11) Directors and
elected at the       Annual General Meeting:
       a)     The President;
       b)     The Past-President;
       c)     The Vice-President;
       d)     The Secretary;
       e)     The Treasurer;
       f)     The Director of Officials;
       g)     The Director of Tournaments;
       h)     The Director of Coaching and Player Development;
       i)     The Director of Sponsorship;
       j)     The Director of Major Lacrosse; and
       k)     One Director-at-Large;
       l)     Select Team Coordinator;
       m)     Midget Coordinator;
       n)     Bantam Coordinator;
       o)     Pee Wee Coordinator;
       p)     Novice Coordinator;
       q)     Tyke Coordinator.




    Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   80
5.2         Election of Board of Directors

            5.2.1 Thirty (30) days prior to the Annual General Meeting, the Directors,
                  by resolution, will appoint a Member who is not a Director to
                  conduct the election of Directors at the Annual General Meeting.
                  This Member is referred to as the Election Member.

            5.2.2 A Member must be nominated and seconded in order for a position
                  that will be filled by election at the Annual General Meeting.

            5.2.3 Any position for which more than one Member has been nominated
                  will be elected by majority vote of the Members at the Annual
                  General Meeting.

            5.2.4 Any position, where only one Member has been nominated, will be
                  appointed by acclamation unless the Members present at the
                  meeting pass a Motion by majority vote that the position will not be
                  filled by that Member. The position will then remain vacant until
                  filled by the Directors at a future meeting of the Directors pursuant
                  to Article 5.2.8.

            5.2.5 The Members are entitled to vote and elect the President, Vice-
                  President, Secretary, Treasurer, Director of Officials, Director of
                  Tournaments, Director of Coaching and Player Development,
                  Director of Sponsorship and two Members at Large at the Annual
                  General Meeting.

            5.2.6 Each Director serves for a term of two years.

            5.2.7 The Directors hold office until re-elected or until a successor is
                  elected. No Director may serve more than two consecutive terms at
                  the same position on the Board.

            5.2.8 If a vacancy occurs in the Board of Directors, including by reason of
                  expulsion, the Board of Directors will fill the vacancy by
                  appointment. The new member shall finish out the existing term of
                  the vacating member.

      5.3      Directors’ Duties and Powers

            5.3.1 The President will:

                   a)      supervise the affairs of the Board;
                   b)      when present, chair all Meetings of the Association, the
                           Board, and the Officers;
                   c)      act as the spokesperson for the Association;



                Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   81
       d)      be a co-signer of cheques;

5.3.2 The Vice-President will:

       a)      assume the duties of the President in his/her absence;
       b)      be a co-signer of cheques;
       c)      perform such other duties as may, from time to time, be
               determined by the Board.

5.3.3 The Secretary will:

       a)    attend all meetings of the Board and record all facts and
       minutes of all      proceedings in the books kept for the
       purposes;
       b)    perform such other duties as may, from time to time, be
             determined by the Board;
       c)    report to the President.

5.3.4 The Treasurer will:

       a)     be a co-signer of cheques;
              b)     will deposit all moneys or other valuable effects in the
              name and to the credit of the Association in such bank or
              banks as may from time to time be designated by the Board;
       c)     render to the Board at its regular meetings or whenever
       required, an account of all transactions reviewed as Treasurer;
       d)     render to the Board at its regular meetings or whenever
       required, an account of the financial position and budget status of
       the Association;
       e)     monitor the processes for bookkeeping and preparation of
       financial     statements;
       f)     submit the finalized statement of the financial position of the
              Association for the annual report of the Association and to
       the Annual General Meeting;
       g)     perform such other duties as may, from time to time, be
              determined by the Board;
       h)     report to the President.

5.3.5 The Past-President will:

       a)    provide technical advice and support to the current
       President; and
       b)    promote the goals and philosophy of the Association.

5.3.6 Duties and responsibilities for all other Directors shall be as per the
      Association’s Policy and Operations manual.



    Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   82
      5.3.7 The President, Vice- President and Treasurer have signing
      authority for the Association.

5.4   Coordinators

      5.4.1 Coordinators of the Association are appointed by resolution of the
            Directors.

      5.4.2 At the Annual General Meeting, the Election Member notifies the
            Members of positions that will be filled by Coordinators.

      5.4.3 Within 30 days of the Annual General Meeting, the Directors will
            call a Special Meeting to appoint the Coordinators.

      5.4.4 The appointment of Coordinator will be for a term of one year.

      5.4.5 Coordinator must attend meetings of the Board and are entitled to
            vote.

      5.4.6 The Directors may replace an Coordinator with another Member by
            a majority vote of the Directors at a meeting called by the Directors.

      5.4.7 Coordinators will receive no remuneration for serving as a
            Coordinator.

5.5   Removal of Coordinators

      The term of office of an Coordinator will be vacated before the expiration
      of their term if:
      a)      if she/he resigns office by giving written notice to the President;
      b)      if she/he has been absent, without notice to the Board, from three
              consecutive meetings or three-quarters of the meetings of the
      Board;
      c)      upon a resolution determining that, the conduct of a Coordinator is
      improper,       unbecoming or likely to endanger the interest or reputation of
      the     Association, passed by a majority vote of Board of Directors. Such
      decision is final.

5.6   Committees

      5.6.1 The Board will establish the following committees as a Standing
            Committees:

             a)      Executive Committee
             b)      Tournament Committee



          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   83
             c)      Policy & Bylaws Committee

5.6.2 The Executive Committee will be comprised of:

             a)      the President;
             b)      the Vice-President;
             c)      the Past-President;
             d)      the Treasurer; and
             e)      the Secretary.

      5.6.3 The Executive Committee will:

             a)    prepare a report for the Annual General Meeting;
             b)    at the discretion of the President, deal with any emergency
             or    unusual business arising between Board meetings;
             c)    report to the Board on actions taken between Board
             meetings;
             d)    conduct an annual evaluation of the Executive Director; and
             e)    carry out other duties as assigned by the Board.

      5.6.4 Meetings of the Executive Committee will be called by the President
      as    often as deemed necessary by the President. Two members of the
      Executive    Committee will constitute a quorum at Executive Meetings.

      5.6.5 The Board may appoint standing, special or ad hoc committees and
            chairs therefore as it, from time to time, considers advisable.

5.7   Power of Committees

      5.7.1 No committee will have the power to act for or on behalf of the
      Board or      otherwise commit or bind the Association to any course of
      action unless such power has been delegated to the committee by
             the Board.

5.8   Membership on Committees

             5.8.1 Members on committees will be appointed by, and hold office
             at the discretion of the Board. Members on committees may be
             Coordinators and/ or Directors or Members of the Association.

5.9   Reports of Committees

      5.9.1 Each committee will:

             a)      record minutes of its meetings;
             b)      submit to the Board such reports as the Board may, from



          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   84
             time to time request.

Article 6 – Finance and Records

6.1   The Registered Office of the Association is located at:
      Box 874
      Lethbridge, AB
      T1J 3Z1

6.2   A change of registered office may be effectuated at the Annual General
      Meeting or by Resolution of the Board.

6.3   All correspondence addressed to the Association or Board                         will be
      addressed to the Association’s Registered Office.

6.4   The Association has no seal.

6.5   Finance and Audit

      6.5.1 The fiscal year of the Association ends on August 31 of each year.

      6.5.2 The books, accounts, and records of the Association must be
            audited at least once each year. Two Directors appointed by
            resolution of the Directors must perform this audit. At each Annual
            General Meeting of the Association, the Treasurer submits a
            complete statement of the books for the previous year.

6.6   Cheques and Contracts of the Association

      6.6.1 The President, Vice President and Treasurer have the authority to
            sign cheques drawn on the monies of the Association. Two
            signatures are required on all cheques.

      6.6.2 All contracts of the Association must be signed by a Director or
            other persons authorized to do so by the resolution of the Board.

6.7   Time Keeping and Inspection of Books and Records of the Association

      6.7.1 The Association keeps a copy of the Minute books and records
            minutes of all meetings of the Members and the Board.

      6.7.2 The Secretary keeps the original Minute books and records of the
            Association. This record contains minutes from all meetings of the
            Association and the Board.




          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010       85
      6.7.3 The Board keeps and files all necessary books and records of the
            Association as required by the Bylaws, the Act, or any other statute
            or laws.

      6.7.4 A Member wishing to inspect the books or records of the
            Association must give reasonable notice to the President or the
            Treasurer of the Association of his/her intention to do so.

      6.7.5 Unless otherwise permitted by the Board, such inspection will take
            place only at the location determined by the Board, during normal
            business hours.

      6.7.6 All financial records and minutes of the Association are open for
            such inspection by the Members.

      6.7.7 Other records of the Association are also open for inspection,
            except for records that the Board designates as confidential.

      6.7.8 The Board may, by resolution, designate as confidential and
            restricted access to some or all of the following records:

             a)      membership lists;
             b)      lists of Members’ names, addresses, and contact information
                     including telephone numbers;
             c)      lists of Members who have been suspended or terminated;
                     and
             d)      financial information specific to individual Members,
                     including those Members who pay their membership fees
                     with financial assistance.

      6.7.9 Any record or information may be designated confidential by a vote
            of 75% (3/4) of the Board.

6.8   Borrowing Powers and Payments

      6.8.1 The Association may borrow or raise funds to meet its objects and
            operations by a vote of 75% (3/4) of Members present at a Special
            Meeting called for that purpose.

      6.8.2 Reasonable expenses incurred while carrying out duties of the
            Association may be reimbursed upon Board approval.

      6.8.3 Any expenditure or group of related expenditures exceeding
            $1,000.00 requires approval by way of resolution of the Board,
            unless that expenditure or group of expenditures is payment for:



          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   86
             a)      floor time
             b)      referee fees
             c)      player registration fees
             d)      player insurance premium fees
             e)      other fundamental expenditures which may be prescribed by
                     resolution of the Directors.

6.9   Fundraising Activities

      6.9.1 All fundraising activities must be performed in compliance with
            federal and provincial laws.

      6.9.2 The Board, by resolution, will prescribe the types of fundraising
            activities the Association may use each year.

      6.9.3 Any records of revenues and expenses arising from any fundraising
            activities must be recorded, and stored with the Treasurer of the
            Association.

Article 7 – Bylaws and Fundamental Changes

7.1   These Bylaws may be cancelled, altered, or added to by a Special
      Resolution at any Annual General Meeting or Special Meeting of the
      Association.

7.2   A notice of the Annual General Meeting or Special Meeting of the
      Association must include details of any proposed resolution to change the
      Bylaws.

7.3   The amended Bylaws take effect after approval of the Special Resolution
      at the Annual General Meeting or Special Meeting and acceptance of the
      Bylaws by the Corporate Registry of Alberta.

Article 8 – Indemnification

8.1   Protection and Indemnity of Directors and Officers

      8.1.1 Each Director or Officer holds office with protection from the
            Association. The Association indemnifies each Director and Officer
            against all costs or charges that result from any act done in his or
            her role for the Association. The Association does not protect any
            Director or Officer from acts of dishonesty, fraud or bad faith.

      8.1.2 No Director or Officer is liable for the acts of any other Director,
            Officer, or Member. No Director or Officer is responsible for any



          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   87
             loss or damage due to the bankruptcy, insolvency, or wrongful act
             of any person, firm or corporation dealing with the Association. No
             Director or Officer is liable for any loss due to an oversight or error
             in judgment, or by an act in his/her role for the Association, unless
             the act is fraudulent, dishonest, or in bad faith.

      8.1.3 Directors or Officers can rely on the accuracy of any statement or
            report prepared by the Association’s Treasurer. Directors or
            Officers are not held liable for any loss or damage as a result of
            acting on that statement or report.

Article 9 – Dissolution of the Association

9.1   The Association does not pay any dividends or distribute property among
      its Members.

9.2   If the Association is dissolved, any funds remaining after paying all debts
      are paid to a registered and incorporated charitable organization.
      Members select this organization by Special Resolution. In no event do
      Members receive any assets of the Association.




          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   88
Current date



To Whom It May Concern,


Re:



       It is the policy of the Lethbridge Lacrosse Association that the above named
volunteer must obtain a criminal record check in order to participate in any volunteer
positions.

       Lethbridge Lacrosse Association will pay the administration fee of $10.00.
Invoices can be mailed to the address at the bottom of this letter.

       If you have any questions regarding this request, please feel free to contact
myself at (403) 330-8510




Thank you,



Taunya Garant
Program Director
Lethbridge Lacrosse Association
progdirector@lethbridgelacrosse.com




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   89
  To assist us in the preparation for the season, please complete the roster form and return by April 24 to:
                                        Lethbridge Lacrosse Association
        Email: progdirector@lethbridgelacrosse.com or Mail: Box 374 Lethbridge, Alberta T1J 3Z1


DIVISION: ____________________                     TEAM NAME: ____________________________
TEAM CONTACT: ______________                       PHONE: (403) ____________________________
EMAIL: _______________________                     FAX: (403) _______________________________
UNIFORM COLORS: (HOME) ____________                          (AWAY) ____________

Please complete the Team Roster complete with jersey numbers, captain, alternates and staff.
Please forward to the LLA office as soon as your team and personnel are decided and no later than April 24.
It is your responsibility to ensure the information is accurate.

The information collected will be used for game sheets, event programs, LLA website, roster verification, press releases,
discipline, eligibility and other purposes related to the operations of the LLA. It is imperative that everyone whose name
appears on the roster is aware of and agrees to the sharing of this information for these purposes. In order to be eligible
for participation in the season and/or Provincials, a participant’s name must appear on the list below, on the appropriate
game sheets and be eligible in accordance with rules & regulations. All participants must also agree to follow all rules,
regulations and the LLA Code of Conduct. If a participant does not wish their name to be published in the event
program and on the LLA website please have them initial on the roster chart in the “Opt-Out” column beside their
name.
                                                 PLAYER ROSTER
                                                                                                               Optional
JERSEY
                          SURNAME                                FIRST NAME                    ** G/C/A         “OPT-
   #
                                                                                                                OUT”




** Please designate your                 GOALIES (G)         CAPTAIN (C)          ALTERNATES (A)

                                                TEAM PERSONNEL
                                                                            CERT # (FIRST               OPTIONAL
    POSITION                 SURNAME                     FIRST
                                                                             AID, NCCP)                 “OPT-OUT”




                Lethbridge Lacrosse Association Policies and Procedures September 15, 2010                             90
                        Lethbridge Lacrosse Association
                        Request for Registration Refund

PLAYERS NAME
MAILING ADDRESS
CITY, PROVINCE
POSTAL CODE
PHONE NUMBER
TEAM
DIVISION


REASON FOR REFUND: _____________________________________________

MAKE CHEQUE PAYABLE TO: ________________________________________

DATE: ____________________                      SIGNATURE: ______________________



    REGISTRATION FEE PAID:                   $ __________._____
    - ADMINISTRATION FEE:                    $ __________._____
    - PRO RATED FEE                          $ __________._____

    REFUND AMOUNT                            $ __________._____


                                   ADMINISTRATION USE ONLY

    INITIAL PAYMENT VERIFIED BY: ___________________________________________________
    (SIGN AND PRINT NAME)

    DATE PROCESSED IN ACCOUNTING SYSTEM: ___________
    CHEQUE #: _____
    AMOUNT: $ ________.____

    PROCESSED IN RAMP SYSTEM BY: ____________________
    DATE PROCESSED: _______________




           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   91
                 SPONSOR REGISTRATION FORM
                      2011/2012 Seasons

      The following sponsorship opportunities are available to you:

       One Year Sponsor                          $ 600.00
       Two Year Sponsor                          $ 900.00

              I would like to sponsor the following age division:
                                 (circle one)

       Mini - Tyke (ages 5-8)
       Novice (ages 9 & 10)
       Pee Wee (ages 11 & 12)
       Bantam (ages 13 & 14)
       Midget (ages 15 & 16)

Contact Name:

Name of Business:

Address:

Phone: (403)

Email Address:
Please forward this completed form along with a cheque payable to:

                          Lethbridge Lacrosse Association
                                      Box 874
                                Lethbridge, Alberta
                                      T1J 3Z1




           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   92
                                     THANK YOU FOR YOUR SUPPORT
                                         Lethbridge Lacrosse Association
                                                                 Box 874
                                                          Lethbridge, AB
                                                                  T1J 3Z1
________________________________________________________________________

 Sponsorship Agreement – Barracudas Major Lacrosse Program

Company Name: ________________________________________________

Address:      ______________________________________________________

              ______________________________________________________

              ______________________________________________________

Phone:        ____________________________

Fax:          ____________________________

Email:        ____________________________

Contact Person(s): _______________________________________________

This agreement is a one (1) year term, between _______________________________
and the Lethbridge Lacrosse Association Barracudas Lacrosse Major Program.

The sponsorship funds will be used to offset costs incurred by the lacrosse team
over the course of the season.

The Barracudas will be permitted to use the sponsor’s name, in good faith, to
recognize financial support from the sponsor.

Sponsorship for one (1) year shall be $1,500.00 and shall be payable to
Lethbridge Lacrosse Association.


Sponsor Signature: ________________________________

Director of
Sponsorship Signature: _____________________________

Thank you for your generous support of the Barracudas Lacrosse Program.


           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   93
__________________


Name
Address
Lethbridge, AB
Postal Code

Dear __________________:

The sport of Lacrosse is Canada’s national summer sport and continues to
experience tremendous growth as more and more youth and adults are
being attracted to this fast-paced, exciting game.

The Barracudas Major Lacrosse program operates under the Lethbridge
Lacrosse Association (LLA) which is a not-for-profit organization registered
under the Societies Act of Alberta. The Association is run by volunteers
and is operated with an emphasis on youth. Players in the Barracudas
Major Lacrosse Program have grown and developed over the years in our
minor lacrosse program.

This year we have two Junior teams entered in the Rocky Mountain
Lacrosse League (RMLL) Junior B division who will travel all over Southern
Alberta to compete. As travel expenses to attend six or seven away
games is expensive, we must rely on the generous support of local
businesses and individuals to help our athletes offset these costs.

Therefore, we are asking for your support by sponsoring a player for the
2011 season. The cost to sponsor a player is $350.00. In turn, you will be
recognized with your company’s name on the back of the player’s home
and away jersey. As well, your company name (and logo, if provided) will
appear in every home game program. If you are interested in sponsoring
one of our players, please contact myself at    (403) _______.

Sincerely,

BARRACUDAS JUNIOR LACROSSE




_____________________
Director of Major Lacrosse


             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   94
Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   95
Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   96
                      Player Medical Information Sheet
Name: ______________________ DOB: Day ___ Month ___ Year_____
Address: __________________________________________________
Home Phone: (403) ______________
Alberta Health Care #: ________ - _______
Mother’s Name: _______________ Alternate #: (403) _______________
Father’s Name: _______________ Alternate #: (403) _______________

Person to contact in case of accident or emergency, if parents are not available:

Name: _______________________ Telephone: (403) ______________
Address: __________________________________________________

Doctor’s Name: ________________ Telephone: (403) ______________
Dentist’s Name: _______________ Telephone: (403) ______________


Please circle the appropriate response below pertaining to your child

Yes / No      Previous history of concussions
Yes / No      Fainting episodes during exercise
Yes / No      Epileptic
Yes / No      Wears Glasses
Yes / No      Are lenses shatterproof?
Yes / No      Wears contact lenses
Yes / No      Wears dental appliance
Yes / No      Hearing problem
Yes / No      Asthma
Yes / No      Trouble breathing during exercise
Yes / No      Heart Condition
Yes / No      Diabetic
Yes / No      Has had an illness lasting more than a week in the past year
Yes / No      Medication
Yes / No      Allergies
Yes / No      Does your child have any health problem that would interfere
              with participation on a lacrosse team?
Yes / No      Surgery in the last year
Yes / No      Has been in hospital in the last year
Yes / No      Has had injuries requiring medical attention in the past year
Yes / No      Presently injured



           Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   97
Please give details below if you answered “Yes” to any of the above items.
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
(Use a separate sheet if necessary)

Medications:
____________________________________________________________

Allergies:
____________________________________________________________

Medical Conditions:
____________________________________________________________

Recent Injuries:
____________________________________________________________

Last Tetanus Shot:
____________________________________________________________

Any information not covered above:
________________________________________________________________
________________________________________________________________
____________________________________________________

Date of last complete physical examination: _____________________________

Any medical condition or injury problem should be checked by your physician
before participating in a lacrosse program.

I understand that it is my responsibility to keep the team management advised of
any change in the above information as soon as possible and that in the event no
one can be contacted, team management will take my child to hospital/M.D. if
deemed necessary.
I herby authorize the physician and nursing staff to undertake examination
investigation and necessary treatment of my child.
I also authorize release of information to appropriate people (coach, physician)
as deemed necessary.


Date: _____________ Signature of Parent or Guardian: ___________________




          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   98
                          Lethbridge Lacrosse Association
                                 Injury Report Form

Section 1: Injured Person

Name:
Address:
Phone Number:
Age:
Gender:
Date of Birth (MM/DD/YY):
Type of Participant:      Athlete             Coach         Spectator         Referee
Team:

Section 2: Details of Injury

Date of Incident:                                         Time:
Location/Arena:
When did the injury occur:              practice          conditioning            game
       If during a game, when did it occur:
       Warm-up         period 1         period 2          period 3        after the game
Where did the injury occur:     dressing room             arena floor     other:_______
       If on the arena floor:
               Players bench            defensive zone                    offensive zone
What was involved in the injury:        another player            stick           ball
                                                 boards           goal/net
Was the playing surface clear of debris (sticks, water, etc.):            Y       N
Was the playing surface checked prior to the game?:                       Y       N
Nature & Body part of injury:




How did the incident occur?:




            Lethbridge Lacrosse Association Policies and Procedures September 15, 2010     99
Did the injury result because of an illegal play?:                         Y       N
        If yes, which:
        Did a penalty result because of the play:
Circle the safety equipment being worn:           mouthguard      helmet           chin strap
                                                  kidney pads     slash guards shoulder pads
Was time lost from participation because of the injury?:                   Y       N
        If yes, how much time:


Initial First Aid Given:




Further First Aid Given:




Was the athlete referred to a doctor?:                                     Y       N
        Doctors note provided?:                                            Y       N
        Did the athlete receive medical clearance to return to play? Y             N
        If no, when and why did the player return to play:




Was an ambulance called?:                                                  Y       N
Was the athlete transported to hospital?:                                  Y       N


Signature of Team official:

Position held with team:




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         100
FORM AFF-1               Permission to Affiliate – Lethbridge Lacrosse
Association

Affiliate Player
                                                                 Team:
          Name:
         Affiliate
        Parents’                                         Game Date:
         Names:
  Age Division                                           Head Coach
        (player):                                     (regular team):
                                                         Head Coach
  Age Division
                                                           (affiliating
      (game):
                                                               team):

     Permission is granted to allow
                                                                       (print player name)

                       of

                                                               (print team name and division here)

        to play one (1) game with
                                                               (print team name and division here)


Head Coach (regular team) Signature:

Parent or Guardian (affiliate player) Signature:




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010       101
FORM AFF-2 Need for Replacement Player - Lethbridge Lacrosse
Association

 Absent Player
                                                        Team:
        Name:
       Absent
     Parents’                                    Game Date:
      Names:
  Age Division                                   Age Division
     (player):                                       (game):

           This certifies that
                                                               (print player name)
                   of
                                                      (print team name and division here)
    is unable to play lacrosse in a
         scheduled game on
                                                            (print date of game here)
Reason for Absence:



Signature of Parent or Guardian:




          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010        102
        Southern Alberta Lacrosse Association Disciplinary Guidelines


Disciplinary Guideline 1 - Preamble
        Automatic suspensions listed in this document are to be enforced by coaches. In
addition, the SALA Age Coordinator for each age division will review game sheets on a weekly
basis and will ensure that automatic suspensions listed in this document are enforced. In more
severe cases, a SALA Age Coordinator may refer incidents to a three member Disciplinary
Committee that will rule upon any activity requiring more severe disciplinary action during the
season or play-offs.
        Each incident referred to the committee will be investigated and ruled on its own merits,
and no single incident can be construed to set a precedent or affect any other incident.
         The committee will not limit it’s jurisdictions to incidents occurring on the playing area but
will be concerned with the conduct and activities of ALL PERSONNEL involved in any aspect, or
any location of any function related to the lacrosse program.
         A team or any of it’s members (including parents) found to misconduct themselves as
interpreted by this committee, may result in the individual being removed as a member in good
standing, with possible further disciplinary action taken by the SALA Executive, which can include
the exclusion from participation in SALA, ALA or CLA sanctioned lacrosse activity.
        Any incident requiring a disciplinary hearing must be documented in writing and made
available in its entirety to the Discipline Committee. The discipline committee will conduct itself
pursuant to the guidelines outlined in Article 11 of the SALA By-laws.

Disciplinary Guideline 2 - Disciplinary Chairperson
        The disciplinary chairperson for the current season’s play will be appointed by the SALA
Executive. The chairperson shall be responsible for interpreting rules, guidelines and policies on
behalf of the SALA. The chairperson shall ensure a three (3)-member discipline committee,
including the chairperson and the relevant age coordinator, is formed to review infractions of the,
Guidelines and Procedures of the SALA or rule infractions of the various governing bodies. This
committee will advise the SALA Executive and RIC of any rulings or decisions.

Disciplinary Guideline 3 - Appeals
     Should a person wish to appeal a disciplinary ruling, the SALA Executive must receive
appeals in writing within seven (7) days of the disciplinary committee’s decision, as outlined in
Article 11 of the SALA By-laws.

Disciplinary Guideline 4 - Intent
    It is the desire of the SALA that all participants enjoy a wholesome, fun experience through
SALA sanctioned activities. Some behaviors that compromise the spirit and intent of SALA
objectives will be subject to disciplinary action intended to discourage undesirable behaviors and
protect the interests of the majority of participants.

Disciplinary Guideline 5 - Disciplinary Guidelines for Regular Season,
   Playoffs and Tournament Play
5.1     Game Misconduct
          Players or team officials receiving a second game misconduct during tournament or play-
offs will be suspended for the remainder of the tournament or the play-offs.




              Lethbridge Lacrosse Association Policies and Procedures September 15, 2010            103
5.2     Match Penalty
        Players receiving a match penalty will be suspended for 2 games automatically. They
may return to play if not notified by committee, however they may be suspended for additional
games after the SALA Disciplinary Committee reviews the incident and rules on the infraction.

5.3     Bench Clearing
       Team members leaving the benches will result in the coach and other team officials being
immediately suspended until the incident has been reviewed and is ruled on by the Discipline
Committee. Penalties will be assessed to the players as per the CLA Rule Book.

5.4     Use of Suspended Players or Non-Registered Players
       Use of suspended players or non-registered players will result in forfeiture of the game.
The head coach and/all listed non-playing personnel on the official game sheet, will be
suspended until the incident is reviewed and ruled on by the Discipline Committee.

5.5     Reports to Referee-in-Chief
        The SALA Age Coordinators will review game sheets, official referee reports and coach’s
reports and enforce automatic suspensions. When a referee’s report is included with a game
sheet the Age Coordinator shall contact the Referee in Chief to obtain further details. The Age
Coordinators may also refer incidents to the discipline committee for further review, and additional
suspensions may result.

Disciplinary Guideline 6 - Suspensions
         Suspensions are intended to act as a deterrent to misconduct and dangerous play. Any
team who uses a player who is suspended will forfeit all games that are played. If a team is in
doubt if a player is under suspension, they should have this cleared by the SALA Age
Coordinator.
        It is the responsibility of all teams to know the guidelines for suspension and to enforce
them accordingly. All game suspensions must be served in the next game(s). Suspensions
received in regular season cannot be served in tournaments, but suspensions received in
tournaments must be served in regular season if not completed in the tournament.
         Suspensions will be assessed for inappropriate activity prior to games or practices,
between games or practices and at the end of games or practices. All suspensions are
immediate and will remain in effect until the governing body rules on the incident. Suspensions
can, at the discretion of the governing body, carry over into the next season’s play. Suspended
players must be listed and noted on the game sheet in order to provide a written
confirmation and record of suspensions served.

Disciplinary Guideline 7 - Guidelines for Suspensions
        In addition to this document, the CLA Box Lacrosse Rule Book and the Box Lacrosse
Rule Situation Handbook will be referred to in addressing all player, fans, and non-playing
personnel infractions.
      7.1 Players, coaches and parents who are considered by the Discipline Committee to be
members not in good standing, will be removed as being a member of the SALA.
         7.2 An accumulation of infractions on and off the playing floor by a player or coach will be
considered acting in a manner as to make a travesty of the game of lacrosse and contradictory to
being a member in good standing. The governing body will take action accordingly, to suspend
the individual(s) in question.




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          104
        7.3 For the following infractions, players will be automatically suspended until notified by
the governing body. Team coaches and/or managers must enforce this guideline:
          A)      Rule 80 Match Penalty
          B)      Rule 30 Attempt to Injure
          C)      Rule 48 Gross Misconduct
          D)      Rule 62 Molesting Officials
        7.4 All coaches and non-playing personnel listed on the official game sheet shall be
considered as automatically suspended for the following infractions:
          A)      Rule 63 Refusing to Start Play
          B)      Rule 62 Molesting Officials
       7.5 Any individual, who has been found to accumulate numerous misconduct penalties,
may not receive SALA permission to travel and play in ALA, CLA or other provincial sanctioned
tournaments and/or exhibition lacrosse activities outside the SALA area.

Disciplinary Guideline 8 - Fighting
       If a fighting major is assessed during the game, the player will be automatically
suspended for the next scheduled SALA sanctioned game or activity.
 st
1     offence: penalty, game misconduct plus next game suspension
 nd
2     offence: penalty, game misconduct plus next 2 games suspension
 rd
3     offence: penalty, game misconduct. Review by Disciplinary Committee

Disciplinary Guideline 9 - Game Misconducts
         If a game misconduct penalty is assessed during the third period of a game, the player
will be automatically suspended for the remainder of the game unless; the game misconduct
penalty is assessed during the last 10 minutes of a game, the player will be suspended for the
remainder of the game plus the next scheduled SALA sanctioned game.

Disciplinary Guideline 10 - ALA Minimum Suspension Guidelines
         The following are the minimum suspension guidelines for all infractions brought before
the SALA Disciplinary Committee. The decision of the committee may or may not take into
account time already served for an infraction at the local level for the same offense when levying
their decision.




               Lethbridge Lacrosse Association Policies and Procedures September 15, 2010        105
            Infraction                      CLA Position                      SALA/ ALA Position
5 penalties in 1 game                 Remainder of game                Remainder of game
Checking from behind                  Minor or major Remainder of      Minor and remainder of game or Major
                                      game                             and remainder of game
Attempts to Spear                     Major Penalty                    5 minute major & remainder of game
                                                                       plus one game
Spearing                              Match-referred to committee      Match-2 games minimum Refer to
                                                                       committee**
Attempt to Butt-End                   Major Penalty                    5 minute major & remainder of game
                                                                       plus one game
Butt Ending                           Match-referred to committee      Match-2 games minimum Refer to
                                                                       committee**
Kicking                               Match-referred to committee      Match-2 games minimum
                                                                       Refer to committee**
Attempt to Kick                       Major Penalty                    5 minute major & remainder of game
                                                                       plus one game
Fighting                              Major Penalty & Game             Major Penalty & Game Misconduct
                                      Misconduct                       Refer to Fighting Guideline
Fighting – Instigator/aggressor       Major Penalty & Game             Major Penalty & Game Misconduct plus
                                      Misconduct                       one additional game
Game Misconduct                       Remainder of Game                Remainder of Game
Game Misconducts in third period      Remainder of Game                Remainder of Game
– Minors
 nd
2 Game Misconduct – same              Remainder of Game                Referred to Committee
game – Minors
Intent to Injure                      Match – Referred to              Match – Referred to Committee
                                      Committee
Gross Misconduct – Minors             Match – Referred to              Match – Referred to Committee
                                      Committee
Off the Playing floor misconduct      N/A                              Referred to Committee
Molesting Game Officials              Match – Referred to              Match – Referred to Committee
                                      Committee
Refusing to Start Play                Minor penalty then forfeit –     Minor penalty then forfeit – Referred to
                                      Referred to Committee            Committee
      ** Match – 2 games automatic. May return to play if not notified by Committee. May be
      suspended for further games after Committee meets even if has returned to play.




      Revised May 1, 2007




                    Lethbridge Lacrosse Association Policies and Procedures September 15, 2010         106
                             Emergency Action Plan
                   Lethbridge Barracudas Major Lacrosse Club


                   Tier II                                             Tier III

Head Trainer:                                     Head Trainer:
Home Phone: (403)                                 Home Phone: (403)
Cell #: (403)                                     Cell #: (403)
Email:                                            Email:


Charge Person: Trainer, or Designate
           Check with arena personnel for locations and access procedures of arena
           emergency equipment (AED’s, spinal immobilization equipment, first aid
           equipment, medically trained personnel, phones, ice, etc.)
           Inform opposing team of available service (ice, call person, splints, blankets,
           signals,etc.)
           Inspect arena floor, home & visitors bench prior to games for possible
           hazards.
           Ensure all first aid equipment is present and in working order.


Assistant Charge Person: Trainer or Designate
             Assist Trainer when signaled onto floor. Duties may include:
             o     Head and neck stabilization
             o     Assist in transporting patient to the bench, change room, stretcher or
                   vehicle
             Take over from Trainer if required.
             Crowd control in case of serious injury. This may include:
             o     Keeping players, referees, coaches and/or parents away from patient.
** A second assistant may be required for crowd control in the event of head/neck/spinal
injuries. **
             Calming the patient in the event of a serious injury.


Call Person: As assigned by the Trainer
           Watch for and respond to signals from the Trainer and/or coach from the
           opposing team
           Call for EMS (911) and provide them with calm and precise information (as
           given by the Trainer and requested by the 911 dispatcher).
           Meet EMS and direct them to the injured patient.
           Contact patient’s parent(s) or emergency contact(s), as per the emergency
           contact information sheet in the Trainer’s Manual.


            Lethbridge Lacrosse Association Policies and Procedures September 15, 2010   107
                     Lethbridge Barracudas Major Lacrosse Club
                          Responsibilities of Team Trainers

1. 2011 Team Trainers:

                     Tier II                                             Tier III

Head Trainer:                                      Head Trainer:
Home Phone: (403)                                  Home Phone: (403)
Cell #: (403)                                      Cell #: (403)
Email:                                             Email:

2. Team Trainer Roles and Responsibilities:

The role of the Team Trainer is to help make our sport safer through prevention of injury
techniques. The Team Trainer should identify how to prevent an injury from occurring initially,
how to prevent an injury from occurring once an injury has occurred and how to prevent the
recurrence of an injury. In addition, the role of the Team Trainer is the appropriate recognition,
early management and referral of injured players.

a)      Administration
        The Team Trainer is responsible for:
           Ensuring the most current Team Roster is in the Trainer Manual
           Ensuring the most current Team Roster Player Emergency Contact List is in the
           Trainer Manual
           Ensuring the most current Game/Practice Schedule is in the Trainer Manual
           Medical Forms:
           a) Ensuring each player Medical Sheet is completed and where needed a parent
                has signed if the player is under 18
           b) Ensuring players’ injuries from the current playing season are recorded on the
                Player’s Medical Sheet
           c) Ensuring a Medical Sheet completed for Affiliated Players and if Affiliated Player
                is under 18 ensures a parent has signed
           d) Ensuring the player’s AHC # is filled in on the Medical form
           Manage injuries including requesting Doctor Notes for return to play
           Providing player with an ALA Claim Form in an instance where a player injury results
           in a Claim being filed.

b)      Records
        The Team Trainer is responsible for:
           Knowing the specific medical conditions of each player
           Keeping track of injuries managed and referred using the Injury Report Form
           Injury Report Form:
           i)      Form is to completed for each player treated
           ii)     The completed Form is to be filed in the Trainer Manual




             Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          108
c)   First Aid Bag
     The Team Trainer is responsible for:
        Identify items missing from First Aid Bag which would be appropriate for lacrosse
        injuries and send list to Director of Major Lacrosse
        Identify replacement of supplies running short to Director of Major Lacrosse
        Ensure the First Aid Bag is easily accessible, clean and organized.

d)   Prevention of Injury
     The Team Trainer is responsible for:
        Managing team hygiene
        Managing existing illness or injury
        Maintaining team protective equipment
        Advising on individual protective equipment
        Advising on personal hygiene and infection control

e)   Taping
     The Team Trainer is responsible for:
        Knowing the precautions to taping
        Effectively taping ankles, wrists, fingers, etc.

f)   Immediate Injury Management
     The Team Trainer is responsible for:
        Recognizing the occurrence of an injury
        Systematically approach an injury situation
        Applying appropriate initial management techniques
        Knowing the indications and contraindications of transporting an injured player
        Effectively applying the appropriate crisis management techniques, in the absence of,
        and until the arrival of a health professional or paramedic in a life threatening injury

g)   Referral
     The Team Trainer is responsible for:
        Referring an injured player to the appropriate health care professional for further
        management

h)   Fluid Replacement
     The Team Trainer is responsible for:
         Ensuring the players have water to drink during games

i)   Arena/Communications
     The Team Manager is responsible for:
        Knowing the location of entrances and exits at all arenas
        Ensuring there is a means of communication in case of emergency i.e. cell phone
        Knowing the emergency numbers, such as ambulance and hospital, nearest all
        arenas

j)   Emergency Plan
     The Team Trainer is responsible for:
        Ensuring all people involved in the plan know their role
        Practicing the plan




          Lethbridge Lacrosse Association Policies and Procedures September 15, 2010          109

				
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