NEW MILTON CRICKET CLUB
Headquarters and Ground, Fernhill Sports Ground, Fernhill Lane
New Milton, BH25 5ST, Tel: or Fax: (01425) 616881
President Chairman Secretary Treasurer Club Captain
John Wolfe Steve Taylor Richard Dyer-Smith Ann Taylor Eric Linge
01425 614158 01425 622076 01425 614312 01425 622076
MINUTES of Committee Meeting held on Wednesday 26 January 2011
at Fernhill Sports Ground
Present: S.Taylor, A.Beck, D.Crossley, R.Dyer-Smith, N.Gargaro, N.Gossip, V.Hussey,
E.Linge, J.Metcalf, J.Wolfe
Apologies: J.Neal, A.Taylor, R.Thomas, S.Watts
1. Minutes of the Meeting held on 24 November, 2010
The minutes were agreed.
Steve Taylor reported that there was £4,138 in the ‘Current Account’ and £3,000 in
the ‘Reserve Account’.
It was noted that Peter Wakefield had finalized the Club’s Accounts for the year
ended 30 September 2010. Mr. Ian Southworth had agreed to carry out an
independent examination of these accounts over the next few weeks.
3. Kitchen Refurbishment
It was agreed that the priority for the time being was for the serving hatch working top
to be lowered to enable people serving teas/drinks etc. to work more easily. Steve
Taylor said he would quickly check with the Town Council that the work could
proceed. Nick Gossip agreed to arrange for the work to be carried out as soon as Town
Council approval had been received.
4. Spending Priorities for the Club
It was agreed that whatever expenditure was committed to an amount of around
£1,000 of Club Funds should always be held in the bank as ‘a rainy day provision’.
During the current economic climate it was always possible that charges applied by the
Town Council, such as pitch rentals, utilities, could be increased significantly.
A number of possible items of expenditure were discussed including – Covers for the
second square, Sightscreens for the second pitch/outfield, a Bowling Machine.
It was agreed that the purchase of a Bowling Machine should be first. Before
purchasing Nick Gargaro agreed to check out a number of issues particularly around
Health & Safety and Insurance. It was agreed that arrangements and procedures re. the
use of the machine both by Coaches, Club Members, and other possible users would
need to be clearly laid down. Steve Taylor said that The Ballard School were
interested in making use of the bowling machine if it was purchased and were likely to
make a contribution towards the purchase. ( Subsequent to the meeting Steve
confirmed that the School had offered a contribution of £600 ).
It was agreed that the second priority should be sightscreens for the second pitch.
Victoria Hussey said that it might be possible to involve a local College in designing
and building these and she would pursue this possibility.
It was agreed that the third priority should be covers for the second square. Nick
Gossip said he had some ideas on what could be done and would come forward to the
Committee with a proposal with costings. Andy Beck cautioned that any covers must
be able to be taken ‘on and off’ with reasonable ease.
5. Other Items of Expenditure
Nick Gargaro reported that some new equipment for coaching had been purchased at a
cost of approx. £300 and it was intended to spend another £200.
Steve Taylor said that a strong lockable storage container was required to store
coaching equipment to ensure that coaches always had available to them what they
needed. He would check what was available and buy what he considered suitable.
Victoria Hussey said that all the First Aid Boxes needed to be checked and updated. It
was agreed that whatever was needed should be purchased. Victoria to liaise with
6. Fixture Card
Jim Metcalfe reported that progress with the fixture card was being made and that he
was hoping to find some more Sponsors to buy advertisements in the card. At the
moment he intended to set up the print work himself.
7. Bar Matters
Some discussion took place around what barrel beer should be provided and how this
should be sourced. Nick Gossip said he wanted to ensure that the Bar made maximum
profit for the Club and alternative supply arrangements might be worth pursuing.
Nick’s approach was accepted as a good one but it was considered that it might be
sensible to allow the current stocking arrangements to continue for one more full year
before making changes.
Nick Gossip raised the question of bar opening arrangements particularly during Colts’
matches. He proposed that during actual ‘playing time’ the bar should be closed with
the shutter down. He was concerned that, without this, control over people coming ‘in
and out’ and getting and paying for drinks was lost. The proposal was agreed and
Nick was asked to put up a notice on the bar door confirming the opening hours.
It was also agreed that Nick should draw up a ‘bar rota’ as in previous years.
8. Club Website
Steve Taylor said the Club still planned to have a website (currently lapsed) but it was
taking time to arrange.
9. Overseas Player for 2011
Steve Taylor said he and Eric Linge were discussing/pursuing a number of
possibilities. Concerns re. being absolutely sure that any Overseas Player taken on fully
met all the required visa rules, with possible fines if they were not met, were noted.
10. Play Cricket Registration
Steve Taylor briefly explained the SPCL rule that all Clubs must use the Play Cricket
National Registration system. All players playing for the First Team must be registered
online. Also all scorecards for First Team matches had to be entered online by midday
Sunday following the match. Whilst there was quite a lot of work to be done in setting
up all the Club’s registrations etc. once this was done ongoing operation of the system
was quite straightforward. The Committee considered that it would make sense to
register all playing members of the Club to minimize the chance of an unregistered
player playing. (It was noted that the procedure for emergency registrations still
remained.) Dave Crossley volunteered to become the Play Cricket Registration Officer
for the Club. Steve Taylor said that the First Team Captain was primarily responsible
for inputting the scorecards. Nick Gargaro said he would be happy to consider taking
responsibility for this. Steve Taylor said he would arrange to meet with Dave and
Nick to discuss and explain in more detail the system and to agree who would do what.
Steve Taylor said it was time to review the Club’s Constitution to ensure that it fully
met all the necessary requirements. Richard Dyer-Smith said he was happy to have an
initial look through the Constitution to establish what changes appeared to be
12. Broadband at The Clubhouse
Nick Gargaro suggested it was worth considering having a Broadband facility
available at the Clubhouse. It was agreed that this was a good idea and Steve Taylor
said he would check with the Town Council if this would be acceptable and also
whether the Council might contribute to the installation costs.
13. Annual Dinner and Dance
Jim Metcalfe asked whether it might be possible to have an Annual Dinner and Dance.
It was noted that such an event had come to an end a few years ago due to lack of
support but in principle there was no reason why it should not be tried again. It was
agreed that Jim should come forward with a proposal in due course.
14. 6-A-Side Competitions
Nick Gargaro raised the possibility of running a 6-a-side competition over The Royal
Wedding weekend or at other Bank Holiday times. It was agreed that this was worth
considering although some concern was expressed about having a 6-A-Side too early in
the season when a damp/very wet square/outfield might suffer damage. Nick Gargaro
15. Hampshire Cricket League AGM 17 February
Richard Dyer-Smith would be representing the Club.
16. HCL – Collection of Balls/Handbooks from Fleming Park Sunday 24 April 2011
between 10am and 12.30pm.
Nick Gargaro agreed to go to Fleming Park and collect.
17.Date of Next Meeting
Wednesday 2 March
Other dates for the year all on Wednesdays. 30 March, 27 April, 25 May, 29 June,
3 August, 7 September, 5 October, 2 November, 7 December AGM.
SPONSORS OF NEW MILTON CC 2011