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Contractors Paint Invoice document sample
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Date No. Question Response
5/14/09 1 Will there be area within close proximity of the project for: See Below
There is no office space available on the entire campus.
Former housekeeping and storage closet spaces are
available for contractors use but these are extremely
a. Office trailer small (approximately 50 square feet). If the contractor
wishes to use such a space, one closet will be made
available for contractors use.
A location for a dumpster will be provided in the south
b. Dumpster
parking lot, south side of Bldg 1D.
A 4’X20’ section of the mechanical room to the west of
the pharmacy on the 1st floor will be available for
material staging. Contractor will need to schedule
c. Material staging delivery of the air handler in such a manner that the unit
is set on the roof the same day it arrives at the site. On
site storage of the air handler will not be provided.
2 Yes. The restrooms to the south of the mechanical room
on the first floor will be available for contractor use.
Will we be able to use the Hospital restrooms Contractor will be expected to practice good
housekeeping or lose the privilege.
3 Yes. As indicated in Section 01 00 00 of the General
Will we be required to create a negative air condition during Requirements in the Specifications and as defined in the
demolition? ICRA..
4 Contractor will be limited to use of stairwell and one
elevator for use. Contractors designated stairwell is the
one on the southwest corner of the campus in Building
1D. Use of stairwell by contractor will not be limited.
What is the closest exit for removing demo material Contractor's elevator will be one of the two "Blue
Elevators" in Building 1D. Use of the elevator will be
limited to after hours only (anytime other than 7:00 AM to
5:00 PM on Monday through Friday).
5 Yes. A crane can be staged in the parking lot to the
south of Bldg 1D. The crane staging will be required to
Can we stage a crane in the parking lot on the south side be completed on a Saturday or Sunday. Contractor will
be required to deliver the air handler to the site on the
same day it is mounted on the roof.
Date No. Question Response
6 Section 01 00 00 of the General Requirements clarifies
Will there be badging or security check in daily? the badging requirements.
7 Gang boxes can be left in the construction zone once
the construction area is established. Until a construction
zone has been established, gang boxes can be left in
Can we leave gang boxes in the mechanical room the mechanical room as long as they are locked.
5/15/09 1 Detail 2/AS-101 shows work on the 2nd floor. Is this area See new detail 3/AS-101 for reference of the vicinity of
accessible? is it a clean room? Is it after hours work? Do we this area. The area is accessible. This is a Mech.
have to vacate the area. Please clarify the finish on the Room. Work can occur during government occupied
drywall? Is it painted? hours. VA will vacate the area. Finish: Paint, see Key
Note 36.
2 Detail 3/AS-102 shows work in the ground floor. Is it See new destail 2/AS-102 for reference of the vicinity of
available, accessible any time? What type of ceiling texture is this area. Accessibilitly/work in this area has to be co-
required. Is there a spec on the access doors? Is this ordinated with VA. Provide "Orange Peel" ceiling texture,
weekend work? finish: Paint. See specification section 08 31 13 for
specification regarding the access door. This work is to
be accomplished during government un-occupied hours
(weekend is acceptable).
Date No. Question Response
5/18/09 1 Contract Duration of 135 calendar Days – Solicitation The 135 calendar day schedule is intended to be on site
documents indicates a 135 calendar day construction work duration. A separate Notice To Proceed Letter will
schedule after the issuance of NTP. The NTP will not be be issued for Materials so that the Contractor may
issued until all submittals and equipment are proceed with obtaining approval of all submittals and
delivered/available on site. In order to proceed with shop procurement of critical equipment items. The
drawings and submittals a NTP will need to be issued. Government will provide payment for selected pieces of
Furthermore, in order to receive the new roof-top AHU, which equipment once contractor obtains title to the equipment
is to be installed during Phase I, the new structural steel even if installation is scheduled to occur in the future as
support system will need to be in installed in order to do so. long as the equipment is stored in a properly secure and
This will require field measuring and shop drawing approval bonded warehouse. Once all items are received and the
before ordering the steel and the subsequent erection of it. Contractor is ready to proceed with work on site, a Pre-
We strongly encourage consideration be given to an Con meeting will be held to go over all the site issues
extension of contract duration, or redefine the NTP process in and a Notice to Proceed with construciton will be issued.
a manner that will sufficiently accommodate the work
required, as designed and phased. Specifically the submittal
and installation of roof-top AHU steel structure.
See attached rough preliminary schedule reflecting 252 days
from NTP, please note that the 60 days of lead time
associated with the fabrication of the AHU is a guess and
could easily be longer, based on recent projects. This
schedule merely highlights the difficulty in time associated
with the acquisition of the new AHU.
2 Special Inspections – Spec section 01 45 29 Testing Lab The VA will select a qualified testing agency to perform
Services indicates that Special Inspections are to be Retained all tests required by the contract. The VA will scheduled
by the VA but Paid by Contractor? How does that work? the testing agency on site as necessary in order to
Please clarify as it does not appear possible to quantify a perform all required tests. Invoice for all tests will be
service that the VA is going to coordinate. forwarded to the contractor for payment. Contractor is to
review the list of tests as required in the contract
documents and assure costs for performing these tests
are included in his bid price.
3 QCM – Spec section 01 45 00 requires the contractor to The contractor's QCM must be a person with experience
provide a Quality Control Manager, with very specific and and background capable of assuring that all work
significant background and experience. However, the spec performed is in accordance with the contract documents.
specifies this QCM cannot serve as the project This person cannot be the superintendent as described
superintendent. Please confirm the role & qualifications of in Spec section 01 45 00.
the QCM under this contract?
Date No. Question Response
4 Certified Industrial Hygienist/Certified Safety Professional – The Government confirms that the superintendent, QCM
Spec section 01 52 50 Safety Requirements indicates that a and CIH/CSP are to be distinct people.
CIH or CSP must be retained by the Contractor to prepare the
HASP, conduct hazard analyses and prepare detailed plan for
demo/removal & disposal of materials. It appears that a
clear distinction between the Superintendent, QCM &
CIH/CSP is made. Please confirm this requirements is
required under this contract.
5 Infectious Control Classification Determination – Spec section Enclosure (3) of the amendment is provided in response
01 52 50 requires the Contractor to determine the correct to this question.
Infectious Control Classification for this project based on the
Matrix provided in the spec section. Concern exists about the
qualifications of Contractors to make this determination or
assessment. To remove any uncertainty, could the VA
confirm the level of Infectious Control required for this
contract?
6 Guarantee Period Services Cost – Bid Schedule indicates The requirements for Extended Guarantee Period
cost associated with Guarantee Period Services but unclear Services are identified in Section 22 05 11, starting in
as to the extent of this Guarantee Period. Reference to this paragraph 1.3 E and throughout this section and in
Guarantee Period are made in VAAR 852.236-82 Payment Section 23 09 23 paragraph 1.7.
Under Fixed Price Construction Contracts (6) ii; and VAAR
852.246-75 Warranty for Construction – Guarantee Period
Services, but again no real understanding as to what the
Guarantee Period Services is. Please clarify.
5/18/09 1 Has an asbestos survey been done? According to Washoe Answer: An asbestos survey has been completed and
County Board of Health Regulations Governing Air Quality there is no asbestos in the area. The VA will obtain the
Management an asbestos survey and acknowledgement of asbestos sign-off from Washoe County. There can
asbestos assessment sign-off must be obtained from never be an absolute guarantee. If a contractor does
Washoe County AQMD. According to Region IX, US EPA, encounter what appears to be asbestos, they are
No commercial facility or residential structure the will become expected to stop work and notify the Contracting Officer.
a commercial enterprise regardless of the age of the building,
is exempt from this requirement.
