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Tcs Insurance Projects document sample
Instructions Under CRRA’s umbrella are ten Technical Councils that CRRA supports organizationally and financially. Technical Councils are groups of members that concentrate on a particular topic or interest. They are the grassroots level of the organization where members work on issues and develop and create technical assistance, policy commentary, networking opportunities, and other services to CRRA and its members. For a list of technical councils, please visit http://www.crra.com/technicalcouncils/index.html. TC Work Plan and Budget Please add new work plan and budget sheets to this file for each year. Update all information and review each Tab. CRRA includes the budgets of the TCs in its overall budget. Work Plans and Budgets are due to the CRRA Technical Council Liaison by November 1 of each year. TC Work Plans and Budgets must be approved by the CRRA Board and the TC Liaison must receive a signed copy of the Agreement of Responsibility before any money may be spent. CRRA will allocate up to $2000 per calendar year per TC for activities related to the mission of the TC. * CRRA's Annual $2,000 allocation does not roll over. Each TC should use its work plan and budget to explain: · How the TC will meet the Minimum Requirements in the Agreement of Responsibility. · Budgets should reflect how the TC plans to spend money during the next fiscal year (January - December). A typical budget include expenses and income related to conference calls, workshops, conference events, activities, annual retreat travel and lodging, printing and postage, student scholarships, etc... · What activities the TC plans to do in the next year. · Income the TC plans on receiving, other than the $2000 allocation. · Estimated dates of planned workshops or other activities (must submit a separate notification of workshop or other member activity to the CRRA Board for approval). Agreement of Responsibility http://www.crra.com/technicalcouncils/tcresources/pdf/agreementofresponsiblity.pdf Technical Council agrees to: · Send a representative to the annual retreat, unless excused with cause and providing advance notification to the TC Liaison. (Cost to be included in annual budget). · Make sure that all acting TC leadership have read, understand and agree to abide by all policies and procedures of the organization. · Send copies of minutes from all meetings to the TC Liaison for review and posting to the website. · Attend and participate in quarterly TC teleconferences. 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 1 Instructions · Prepare and submit an annual work plan and budget, by November 1 of each year, to the TC Liaison. · Not advertise any CRRA/TC event or workshop without written Board notification (90 days notice is encouraged). · Not represent CRRA in any public forum without prior approval. (Give disclaimer, that “the viewpoints of the TC are not necessarily reflective of the CRRA, its Board or membership”). · Meet Technical Council Minimum Requirements (see below). Technical Council Minimum Requirements · Executive Council meet regularly with minutes to TC Liaison and posted to website. · Participate in the annual conference planning. · Provide at least one other member benefit each year. This might include: · Workshop. · Organize tours or meetings for CRRA members. · Input into CRRA Recyclescene. · Develop policy or legislation. · Provide training for members, or specifically for new members. · Summarize listserv topics related to your TC and post to website. · Online tools (practices, pilot write-ups, RFP’s, ordinances, ideas on what other localities are doing, best practices). · Host and active TC Yahoo group. · Participation in Training Certification Program. · Other ideas (as proposed by TC). Remember that TCs do not exist without CRRA. CRRA is the on-paper entity and holds the insurances and liabilities and is therefore ultimately responsible for CRRA's Responsibility In return, CRRA agrees to: · Provide a Board representative to the Technical Councils (TC Liaison), responsible for coordination with the TCs and whom shall serve as a direct line of communication between the TCs and CRRA Board. · Pay for and have the TC Liaison coordinate quarterly teleconferences between the TCs. · Provide all TCs with a copy of the CRRA Bylaws, Internal Policy, External Policy, Workshop Guidelines, Work Plan Guidelines, and the timeframes for submitting all documents. · Provide all TCs with timely updates to all the above noted documents or changes in TC requirements. · Provide TCs with all other benefits, resources or information as outlined in the Internal Policy. · Provide TCs with a written notice of any infraction, as well as a policy and ample time to respond or correct. 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 2 Instructions In addition, · CRRA pays for and TCs receive accounting, membership, and phone referral services. · CRRA pays for and TCs receive website development and Yahoo Group management assistance. Did you know? TCs can take positions on bills . (Give disclaimer, that “the viewpoints of the TC are not necessarily reflective of the CRRA, its Board or membership”). TCs can ask CRRA to take positions on bills. With CRRA notification and coordination, TCs can put on workshops. get sponsors. advertise the TC and/or Event. Revenue from workshops or other activities that are organized by a TC is handled according to each TCs charter. Can use CRRA's Survey Monkey Subscription to survey the membership (subject to availability). Thank you for partnering with me to make your TC and CRRA an organization that provides opportunities and services to its members to help them to reduce waste and conserve resources. Cordially, Laura Anthony CRRA Board Member and TC Liaison 2008 - 2010 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 3 Instructions 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 4 Instructions onsible for 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 5 Work Plan 08-10 Year of Work Plan: 2010 Submitted to CRRA TC Liaison: Laura Anthony Date Approved by CRRA Board: Technical Council (TC) Name: TC Website: TC Yahoo Group/Listserv Conference Call Service Provider Conference Call Schedule Executive Committee : (must be CRRA Members. Please be sure to update your website with this information) Name Position Affliation Mission Statement: Description of Technical Council Members (who are they comprised of?): Technical Council Goals for This Year: Technical Council Projects, Workshops, Conference Involvement, Member Benefits: Project Target Date Person Responsible 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 6 Work Plan 08-10 List any Sponsors of TC (if any, subject to CRRA Policy) Submitted signed copy of Agreement of Responsibility? Yes or No? please send email with digital signature or fax a hard copy to TC Liaison. http://www.crra.com/technicalcouncils/tcresources/pdf/agreementofresponsiblity.pdf Read and signed-off on CRRA By-Laws, Internal Policies, External Policies, Workshop Guidelines? Yes or No? http://www.crra.com/technicalcouncils/tcresources/index.html Have you reviewed your Charter? Yes or No? Do not have access to charter? Yes or No? Are there changes to Membership Recruitment/Promotion Paragraph? Yes or No? Are there changes to short and brief TC description on Membership Brochure? Yes or No? Are there changes to the welcome package email that new members receive if they check to become a member of you Yes or No? 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 7 Work Plan 08-10 Email Budget 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 8 Work Plan 08-10 agreementofresponsiblity.pdf shop Guidelines? Yes or No? x.html s or No? check to become a member of your TC? 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 9 Budget 08-10 CRRA 2010 Budget Request January - December Technical Council: Date: Please prepare your technical council INCOME: Budget 2010 Actual 2010 budget on this spreadsheet which Advertising includes all of the CRRA budget line Grant Income: Zero Waste items. Most of the line items on this spreadsheet will not apply to Exhibits technical councils and should be left Interest blank. Note that CRRA provides up Dues-Associate to $2,000 in financial support to each Dues-Out of State technical council. Thus your net Dues-Business income (loss) at the bottom of this Dues-Gov't Agency spreadsheet should not exceed a negative $2,000. When completed, Dues-Individual email this spreadsheet to TC Liaison, Dues-Non-Profit Laura Anthony @ Dues-NRC firstname.lastname@example.org Dues-Student In Kind Inc/Memo Miscellaneous Inc Registration Inc Special Events Inc Sponsorship Tours Income Auction Inc In-Kind - A/V In-Kind - Postage In-Kind - Food & Bev In-Kind-Advertising In-Kind-Exhibits Annual Allowance to TCs $2,000 $2,000 TOTAL INCOME $2,000 $2,000 EXPENSES: Awards Audio/Visual Bank Service Charges Busing Computer Svcs Contract Labor- Website Contract Labor-ED Contract Labor-Gregory Credit Card Fees Decorator Exhibits Design - Recyclescene Dues & Subscriptions 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 10 Budget 08-10 E-Mail Fee Entertainment Facility/Equip Rental Food & Beverage Insurance License/Tax/Permits Legal Fees Marketing/Advertising Miscellaneous Exp NRC Memberships Postage Printing/Reproduction Registration Fees Paid Security Shipping Speaker Fees Supplies Telephone/Fax Travel/Lodging In-Kind - A/V In-Kind - Postage In-Kind - Food & Bev In-Kind - Advertising In-Kind - Exhibits In-Kind - Conf Misc In-Kind - Registration In-Kind - Legal TOTAL EXPENSES $0 $0 NET INCOME (LOSS) $2,000 $2,000 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 11 Budget 08-10 epare your technical council this spreadsheet which all of the CRRA budget line ost of the line items on this eet will not apply to councils and should be left ote that CRRA provides up in financial support to each council. Thus your net oss) at the bottom of this eet should not exceed a $2,000. When completed, spreadsheet to TC Liaison, hony @ email@example.com 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 12 Checklist for Starting a New CRRA Technical Council CRRA has adopted these policies and procedures to encourage innovation and coordination among its members. This list is not intended to overwhelm individuals, but rather highlight the different facets of organizing TCs within CRRA. It is expected that new Technical Councils will have to prioritize these activities, and focus on those that are most important to the TC, and coordination with CRRA's work plans and budgets. Responsible Done Date Party Initial Start Up Task TC Initial Interest TC Develop Mission Statement TC Petition the TC Liaison CRRA TC Liaison forward idea or concept to CRRA Board for its blessing to move forward TC Create an Executive Board made up of at least 3 CRRA Members Must be one from each of the North, Middle, and South of the State TC Create Charter between the new TC and CRRA See Model Charter TC Submit Mission Statement, Charter, and Executive Board to CRRA Board for approval CRRA CRRA Board approves formation of new TC CRRA CRRA adds new Technical Council to Policy Manual under Technical Council Organizations TC Develop Workplan and Budget for current year and submit to CRRA Board for approval See Sample Workplan and Budget This must be done before any money can be spent by TC. CRRA Approve TC Workplan and Budget Note: new Workplan and Budget are required by each TC by November 30 of each year TC Submit Signed Copy of Agreement of Responsibility http://www.crra.com/technicalcouncils/tcresources/pdf/agreementofresponsiblity.pdf TC Read and Sign-Off on CRRA By-Laws, Internal Policies, External Policies, Workshop Guidelines http://www.crra.com/technicalcouncils/tcresources/index.html TCs can take policy positions. TCs can ask CRRA to take policy positions. TC - Technical Council 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 13 CRRA - TC Liaison /CRRA Board/ CRRA Staff Checklist for Starting a New CRRA Technical Council Responsible Done Date Party Initial Start Up Task With CRRA notification and coordination, you can put on workshops and other programs and get sponsors. If workshop or program requires any CRRA funding, CRRA Board approval is necessary before commitments made. TC Assign Board Members to the following tasks: CRRA Liaison Treasurer Conference Liaison Recyclescene Liaison Website Liaison TC Plan to send someone from TC to CRRA Annual Retreat (cost for this will be in work plan) TC Adopt TC Internal Policies See Model TC Internal Policy Guidelines CRRA Add new TC Executive Committee to CRRA TC Ex Comm yahoo group CRRA Create new yahoo group for new TC CRRA Create new Financial Statement for new TC CRRA Create new membership database for new TC TC Create a 1 sentence description of the TC to go on CRRA Membership Application CRRA Add new TC to technical council options on the CRRA Membership Application TC Develop logo for new TC CRRA Develop basic webpage for new TC TC Develop webpage content for new TC TC Prepare an e-mailable welcome package for CRRA members who join the TC TC Submit to CRRA a membership recruitment paragraph describing how your TC will benefit members. TC - Technical Council 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 14 CRRA - TC Liaison /CRRA Board/ CRRA Staff Checklist for Starting a New CRRA Technical Council Responsible Done Date Party On-Going Responsibilities TC Schedule Conference Calls TC Submit Minutes of Conference Calls and Meetings to TC Liaison. CRRA Post TC Minutes to Website TC Submit articles to Recyclescene TC Update Website TC Participate on Conference Committee TC Plan Workshop for CRRA Members See Workshop Guidelines TC Have Elections for Executive Board TC Communicate with TC members and CRRA Members on regular basis. TC Survey members - using CRRA's Survey Monkey subscription (if available). This is a must have for all TC and for passing out at each annual retreat. This definitely needs to be posted on the website. I know that each TC has it's own website, but perhaps we need a general TC information page that contains this type of information for those interested in joining or starting a TC. TC - Technical Council 9f3a1729-224e-4079-ab99-a6fbb96270e3.xls8/12/2011 15 CRRA - TC Liaison /CRRA Board/ CRRA Staff To keep an ongoing history of organization, each year when submitting your budget and work plan, please update this page with references to your Charter and other important documents that are not contained in this excel file. Please include what you can in this file. Past Executive Committee Members/Leaders
"Instructions Under CRRA’s umbrella are ten Technical Councils that CRRA supports organizationally and financially Technical C"