Contracts Liquor Receptions by dxt12439

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									             Ordre du jour du conseil / Council Agenda
Le mardi 25 août 2009, 18h00 / Tuesday, August 25th, 2009, 6:00pm
                              TBT 083
 Appel à l’ordre                              Call to order
 Adoption de l’ordre du jour                  Adoption of the Agenda
 Adoption du procès-verbal                    Adoption of the Minutes
 Points particuliers soulevés lors de la      Business arising from the minutes
   lecture du dernier procès-verbal            Council members update
 Compte-rendu des membres du conseil          Executive update
 Compte-rendu de l’exécutif                   Presentation by Chief Architect
 Présentation de l’architecte en chef         DWP position
 Position DSP                                 Contracts
 Contrats                                     Café Nostalgica
 Café Nostalgica                              New Business (needs 2/3 majority vote to
 Nouvelles affaires (nécessite le vote des      be added to the agenda)
   2/3 pour être ajouté à l’ordre du jour)     Varia (information, not vote possible)
 Divers (information, aucun vote possible)    Next Meeting, September 28
 Prochaine réunion : 28 septembre             Adjournment
 Clôture
Commissaire à l’externe | External commissioner
Rapport exécutif de la |GSAÉD| executive report

              August 2009 | Août 2009
              Gaétan-Phillipe Beaulière
 Meetings & committees
   Executive and Board meetings. August 4th, 11th, 18th.
   “Tools for change” Conference organizing meeting. August 3rd, 11th and
      24th.
     Student Issues Action Committee Meeting
     Drop Fees Regional Coalition Meeting. August 10th and 24th.
     Meeting with CUPE President and Vice-President. Various occasion during
      the month.
     Meeting with members of the executive of the SFUO (President Seamus
      Wolfe and VP University Affairs Ted Horton). Various occasion during the
      month.
     La Rotonde BOA. August 4th.
     Annual Semi-General Meeting of the Canadian Federation of Students-
      Ontario. August 13th to 16th
     We Ride” Coalition Meeting. August 5th, 20th.
     Drop Fees Local Meeting. August 19th.
     Meeting with the Central Administration. August 24th.
 Ongoing projects
   Commercialization Campaign
   Francophone Caucus of CFS-O
   “Tools for Change”
   Bus Pass Campaign
   Drop Fees


 Regular tasks
   Interview: with The Fulcrum on the age cap for student bus passes.
   Created posters
   Helped with the creation of material to be distributed to new members in
    the Fall
   Coordinated website update
   Drafted/reviewed press releases on Sexual Assault at Carleton
   Commissaire aux affaires universitaires |
       University Affairs commissioner
Rapport exécutif de la |GSAÉD| executive report
              August 2009 | Août 2009
                  Myriam Hebabi
 Réunions & comités
   VP Affaires universitaires re: conseil de gouvernance
   Vice-recteur aux études
   Doyen FESP
   Administration centrale & FÉUO
   Campagne Droit au respect
 Projets en progrès
   Conférence interdisciplinaire GSAÉD 2010
   Déclaration droits étudiants, politique contre le
    harcèlement
   Processus d’évaluation, relations étudiants-superviseurs
 Tâches régulières
   Centre de recours étudiants
    Commissaire aux finances | Finance
                 Commissioner
Rapport exécutif de la |GSAÉD| executive report
              August 2009 | Août 2009
              Gerardo Barajas Garrido
 Meetings & committees
   Meeting with Federico Carvajal – August 4
      online tools (APF, E-Loans & ILL)
   New Investment Account – August 4
      $150,000.00 transferred to a higher interest account
   Interdisciplinary Conference Meeting – August 5
   Meeting with Gerry Matlashewski – August 11
      possible addition to the current insurance of GSAÉD
   Meeting with Gary Slater and François Houle – August 18
   Meeting of the SFUO and GSAÉD with the Administration – August 11
 Work in progress
     Health Plan Survey
     Online applications for APFs, Emergency loans and ILLs
     APF
     Emergency Loans
     Manual for the next Finance Commissioner
 Regular tasks
   Paying and recording different kinds of bills and expenses (for
    office supplies, departmental disbursements, APF, E-loans, Visa,
    Subsidies… etc)
   Depositing cheques at the bank and recording deposits
   Managing Payrolls and Tax payments
   Monitoring GSAÉD finances
   Monitoring the GSAÉD Health Plan
 Commissaire à la vie étudiante | Student life
                 commissioner
Rapport exécutif de la |GSAÉD| executive report
              August 2009 | Août 2009
                 Tansy Etro-Beko
    Bénévoles recherchés
pour la semaine d’accueil- 8 et9
  septembre 2009- Jusqu’À 15H

      Volunteers needed
for Welcome Week- September 8
     &9th 2009- UNTIL 3PM

Contact : studentlife@gsaed.ca
           Contactez:
    vieetudiante@gsaed.ca
Café Nostalgica Financial Update

Period: July 2009



Sales update

Food                                                                                         $2,350.56

Liquor                                                                                       $6,062.08

Total                                                                                        $8,412.64



GST applicable total sales                                                                   $8,412.64



Net Sales update

Sales                                                                                        $8,412.64

Exec and Grad Discounts‡                                                                        $16.98

Total                                                                                        $8,429.62



Tax update

                                                 Gross             Discount           Net                 ID number

PST*                                                     $784.97              39.25            $747.67

GST**                                                                                          $362.05

Total                                                                                        $1,109.72




Total Cost

Liquor Cost                                                                                  $1,397.00

Food Cost                                                                                    $6,220.62



Profit & Loss statement

Net Sales                                                                                    $8,429.62 % of NS

(minus) Liquor Cost                                                                         ($1,397.00)               16.57%

(minus) Food Cost                                                                           ($6,220.62)               73.79%

(minus) Labour                                                                              ($6,686.28)               79.32%

(minus) Music and Promotion                                                                  ($360.00)                4.27%

(minus) Misc Expenses                                                                        ($124.65)                1.48%

Rent                                                                                        ($1,656.41)               19.65%



Checks (receptions, caterings, gsaéd advances)                                               $6,430.85

GSAÉD monthly contribution                                                                   $1,890.00

Net total                                                                                      $305.51                3.62%



Total Inventory                                                                                5709.22

Total including Inventory                                                                    $6,014.73



‡   Covered by GSAED budget line
* PST tax rate on food: 8.00%

* PST tax rate on liquor: 10.00%

**GST tax rate: 5.0044%

Note that GST does not apply on sales of certain items
QSRQ la gsaed transfert au Cafe, 200$ pour peinture, 300$ les menus,
 200$ pour les etageres, 150$ wetdry vac, 100$ plantes, 50$ presse-
       burger, 25$ 8 ounces scoop, puis 500$ de vaisselle puis
                    (total de 1525$ plus les taxes)


 QSARQ la gsaed transfert au Cafe, 800$ pour le system Meraki qui
 permet de relier les ordis entre Cafe et gsaed et pour pouvoir offrir
                      internet a tous nos clients
                    (total de 800$ plus les taxes)


    QSARQ la gsaed transfert au Cafe, 700$ a Maura et 500 a CJ
                 (total de 1200$ plus les taxes)


  Pour un total final de 3525 $ plus les taxes estime a 3700$ en tout
Contracts: motion
 Be it resolved that the      BIRT GSAED council
  GSAÉD increase the           endorse increasing the
  amount in the budget line    budget for staff salaries by
  for “Staff Salaries” by      an amount that will be
  $10 000 to accommodate       determined at the
  staff salary increases,      subsequent GSAED council
  among other staffing         to accommodate staff
  changes.                     salary increases, among
                               other staffing changes.

								
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