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					                                                                                                      JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                       Agenda Item ...

                                                                                         Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                  2011                                  2012                                                                                                                                 STRATEGIC




                                            £ (est)/
                                                                                                                                                                                                          PROJECT STATUS/ PLANNED
        M




                                                                                                                                                                                                                                                            CONTEXT (key




                                              act
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                                                                                                                                                           PROGRESS TO DATE
       U




                PROJECT                                A
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                                                       M
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                                                                                                                                                                                                                  ACTION                                    deliverables)/
                                                       a Jun         Jul       Aug Sep   Oct Nov Dec   Jan    Feb Mar     Apr   May   May
N

     FO




                                                       a
                                                       p                                                                                                                                                                                                     Date on FP
                                                       y
                                                       r
CHIEF EXECUTIVE'S
    Partnerships
incHPB Hackney Today
 1
        Newspaper - Print
                                                                                                                                                RP2 - 16.04.08; RP4 - 17.03.09; RP5.1 - 08.06.10;        CED: March 2013
                                                                                                                                                RP5.2 - ...                                              Further RP5 is scheduled for June 2011
             Contract                                                                                                                           Contract award approved March 2009. Contract
                                            800K          5
                                                                                                                                                implementation completed - successful. Initial RP5
                                                                                                                                                June 2010. Further RP5 planned for June 2011
 2   CPC     Team Hackney -                                                                                                                     BN - 11.12.07; RP5 - 10.02.09; RP5.1 - 09.12.09;         CED - Various
             Update on                                                                                                                          RP5.2 - ...                                              Further RP5 scheduled for December 2010
             Procurement and                                                                                                                    As agreed by CPC/Cabinet September 2006, update
             Commissioned                                                                                                                       of Interventions commissioned over past 12 months
             Projects
                                                                                                                                                provided in form of RP5 December 2009


CHILDREN AND YOUNG PEOPLE'S SERVICES
 1   HPB/C   Home Care Cost/                                                                                                                    RP2 - 02.11.10; RP4 - …; RP5 - …                         CED: ….. Not yet known.
             Volume Contracts                                                                                                                   Preparatory work done and draft specification            Report to be presented to June HPB. On
     PC
                                                                                                                                                completed. There is driver to make savings, however      track
                                            2.4M          4                                                                                     contract replaces spot purchasing arrangements and
                                                                                                                                                procurement can reasonably take a bit longer. RP2
                                                                                                                                                approved November 2010. Tenders now in


 2   CPC     Pan London                                                                                                                         27.10.03; 27.06.05; BN - 19.10.06; RP5.1 - 22.01.08;     CED: Renewable annually                    SC: 24, 29, 31
             Residential Care -                                                                                                                 RP5.2 - 09.09.08; RP5.3 - 08.09.09; RP5.4 -              Annual update (RP2&4) to be submitted each Date on FP: April 2004
             Arrangements for                                                                                                                   07.09.10; RP5.5 - …                                      September; next update due September
             Children: Annual
                                             7M                                    2&4                                                          RP2&4 - ...                                              2011.
             Update
                                                                                                                                                Annual reports submitted September 2008, September
                                                                                                                                                2009 and September 2010


 3   CPC     Thomas Fairchild                                                                                                                   RP2&4 - 13.07.10; RP4A - …; RP4B - …; RP5 - …            CED: ....                                       SC: …
             School -                                                                                                                           Following significant fire to Thomas Fairchild Primary   Stage 1 Proposals agreed and working            Date on FP: May 2010
             Redevelopment and                                                                                                                  School in summer 2010 report outlines need to rebuild    towards Final Close. RP4 with final price and
             Enabling Works                                                                                                                     to meet statutory school places within Borough. Work     details to CPC. Date likely July 2011
                                             7M                       4
                                                                                                                                                being undertaken by the LEP.



     HPB     Technical                                                                                                                          RP2 - 11.07.06; RP4 - 26.02.07 (Lot A); 26.03.07 (Lot CED: 07.03.2011.                                   SC: 25, 27
             Consultancy                                                                                                                        B); RP5.1 - 02.09.08; RP5.2 - 01.09.09;               Procurement underway. ITT issued on                Date on FP: July 2006
             Framework                                                                                                                          RP5.3 & 2 - 06.07.10; RP4 - ...; RP5 - ...            16/4/11. On track
                                                                                                                                                Lot A - approved by Cabinet in February 2007; Lot B
                                             5M
                                                                                               4        4                                       approved under delegated authority by CE, March
                                                                                             lot2      Lot3                                     2007. RP5s submitted September 2008 and 2009.
                                                                                                                                                RP2 setting out procurement proposal submitted July
                                                                                                                                                2010 and procurement progressed.

 5   HPB     Provision of Contact                                                                                                               RP5.4&2 - 06.07.10; RP4 - 08.03.11; RP5.5 - ...          CED: 30.03.11                                   SC:
             Services                                                                                                                           Procurement of managed service provider to run           Approved at March HPB and implemented           Date on FP: January
                                                                                                                                                evening and weekend service for "contact" at Ferncliff                                                   2007
                                                                                                                                                Family Centre and ad hoc additional services to be fast-
                                                                                                                                                tracked due to budget urgencies. Implementation,
                                            500K                                                                                                01.10.07. RP5 submitted March 2009 and BN in July
                                                                                                                                                2009. New contract to be 1 year with potential roll on.
                                                                                                                                                Service may eventually be brought in-house.




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                                                                                                     JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                     Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                 2011                                 2012                                                                                                                                STRATEGIC




                                           £ (est)/
                                                                                                                                                                                                       PROJECT STATUS/ PLANNED
        M




                                                                                                                                                                                                                                                         CONTEXT (key




                                             act
 S




                                                                                                                                                         PROGRESS TO DATE
       U




               PROJECT                                A
                                                      M
                                                      M
 O

       R




                                                                                                                                                                                                               ACTION                                    deliverables)/
                                                      a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
N

     FO




                                                      a
                                                      p                                                                                                                                                                                                   Date on FP

 6 CPC  Southwold Primary                             y
                                                      r                                                                                       RP2 - 09.02.10; RP2A - 15.06.10; RP4 - …;            CED: ....                                          SC:
CHIEF EXECUTIVE'S
        School                                                                                                                                Procurement progressing. PQQ evaluation completed RP4 approved at March CPC.                            Date on FP: January
                                                                                                                                                                                                                                                      2010
inc Partnerships                                                                                                                              15.10.10. Delays due to planning objections to
                                                                                                                                              location of solar roof panels. These have been moved
                                            5M
                                                                                                                                              and agreed at Planning Committee in November 2010.
                                                                                                                                              Tender complete.


 7   CPC    Berger Primary                                                                                                                    RP2 - 04.09.07; RP4.1 - 27.05.08; RP4.2 - 21.10.08;     CED: 01.05.2010.                                SC: 25, 27
            School -                                                                                                                          BN - ...; RP5 - …                                       Final costing/project information not yet       Date on FP: May 2006
            Redevelopment                                                                                                                     BREEAM Excellent achieved August 2009. School           available. Outcomes to be presented as part
                                           8.5M
                                                                                                                                              now open and much liked by staff and children. Final    of DoCS Annual Update
                                                                                                                                              works to be completed October Half Term 2010.

 8   HPB    Hackney Downs                                                                                                                     RP2 - 06.09.05; VB - 10.06.08; VB - 19.05.09; RP4 -     CED - December 2010                             SC: 11, 32, 33
            School - Sports BLF                                                                                                               10.11.09; RP5.1 - ...;                                  Completed                                       Date on FP: March 2005
                                                                                                                                              Main works completed but awaiting connection for
                                         845,161                                                                                              electricity (October 2010) and gas (December 2010)
                                           act                                                                                                which was delayed because of status of easements.
                                                                                                                                              Builder maintaining security of site at a cost and
                                                                                                                                              facilities being used for activities.

 9   CPC    Provision of Short                                                                                                                RP2 - 14.07.09; RP4.1 - 12.01.10; RP4.2 - 16.03.10;     CED: 31.09.11 + extension subject to
            Breaks to Children                                                                                                                RP5 - ...                                               funding
            with Disabilities                                                                                                                 Delivery of short breaks transformation programme for   Funding agreed from Early Intervention Grant.
            Services 2 - 5                                                                                                                    disabled children and young people announced in         Discussions to be held on next steps and any
                                                                                                                                              Governments Aiming High for Disabled Children           reprocurement required for adjusted services.
                                                                                                                                              Strategy, making optimum use of new ring-fenced
                                          1.5M+                                                                                               Government funding provided for this purpose in
                                                                                                                                              2010/11. Funding guaranteed for 1 year only but
                                                                                                                                              expected to continue. Funding figure includes £460K
                                                                                                                                              of existing budget. RP2 submitted July 2009; RP4.1
                                                                                                                                              and RP4.2 approved January and March 2010
                                                                                                                                              respectively
 10 CPC     Family Intervention                                                                                                               RP2/4 - 13.01.09; RP2&5 - 20.10.09; RP4 - 16.03.10; CED: 31.03.11
            Project                                                                                                                           RP5 - ...                                                RP5 scheduled for March 2011 to CYPMT.
                                                                                                                                              STA agreed January 2009 for 14 months till 2010          Good service, excellent outcomes.
                                                                                                                                              funding for 2010/11 is unclear at this time therefore an
                                           375K
                                                                                                                                              extension to STA being requested. Report will seek
                                                                                                                                              authority to deal direct with Action For Children [AFC]
                                                                                                                                              (formerly NCH).

 11 CPC     Skinners Academy                                                                                                                  RP2 -17.07.07; RP4 - 15.12.08 (Cab); BN - 09.02.10; CED: 23.09.10.                                      SC: ???
                                                                                                                                              RP5 - …                                                Outcomes to be included in DoCS annual           Date on FP:
                                                                                                                                              On budget and due to complete 07.10.10. Works          update.
                                           25M
                                                                                                                                              progressing well. Timescale will enable complete fit
                                                                                                                                              out and installation of ICT prior to relocation to new
                                                                                                                                              building during October Half Term.
 12 CPC     Connexions                                                                                                                        RP2 - 04.06.07; RP4 - 23.10.07; RP5 - 09.09.08;         CED: 31.03.11 + 3 year extension. New           SC:
            Universal Services                                                                                                                RP5.2 - 14.07.09; RP5.3 - 07.10.10; RP5.4 - ...         service agreed with Provider for 2011/12 to     Date on FP:
            (Information, Advice                                                                                                              RP4 submitted October 2007. RP5s submitted              ensure some functionality until All Age
            and Guidance Services
                                            4M
                                                                                                                                              September 2008, July 2009 and September 2010.           Careers Service is in place Sept 2012.
            to Young People and
            Careers Services)                                                                                                                 Contract performed well but future funding (grant
                                                                                                                                              funding) uncertain.




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                                                                                                     JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                       Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                 2011                                 2012                                                                                                                                  STRATEGIC




                                           £ (est)/
                                                                                                                                                                                                       PROJECT STATUS/ PLANNED
        M




                                                                                                                                                                                                                                                           CONTEXT (key




                                             act
 S




                                                                                                                                                         PROGRESS TO DATE
       U




                PROJECT                               A
                                                      M
                                                      M
 O

       R




                                                                                                                                                                                                               ACTION                                      deliverables)/
                                                      a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
N

     FO




                                                      a
                                                      p                                                                                                                                                                                                     Date on FP

 13 CPC Lauriston School:                             y
                                                      r                                                                                       RP2 - 19.09.05 (Main works); BN - 21.11.06; RP2         CED - TBA Outcomes now to be included in          SC: 11, 32, 33
CHIEF EXECUTIVE'S
        Demolition and                                                                                                                        (Demolition) - 25.06.07; RP4 Cabinet 25.02.08; CPC      DoCS annual summary. Lessons learned              Date on FP: September
        Rebuild Project                                                                                                                                                                                                                                 2005
inc Partnerships                                                                                                                              25.03.08; RP4 - 15.07.08; Exempt BN - 16.03.10;
                                                                                                                                              RP5 - ...
                                                                                                                                                                                                      currently under consideration and will be
                                                                                                                                                                                                      shared.
                                            8M                                                                                                School works now complete, stakeholders very happy.
                                                                                                                                              Small overspend against original budget but there are
                                                                                                                                              a number of longer term cashable benefits to be
                                                                                                                                              realised from this scheme.


 14 CPC     Orchard Primary                                                                                                                   RP2 - 02.06.09; RP4 Del Auth - 15.06.10; RP5 - ...   CED: 01.06.12 On track for completion
            School -                                                                                                                          Redevelopment project for Orchard Primary School     Easter
            Redevelopment                                                                                                                     first part of Primary Capital Programme spend and
                                                                                                                                              needs to progress quickly to ensure grant spent
                                                                                                                                              according to funding criteria. Funding approved by
                                            6M                                                                                                March Cabinet. Works on site and Phase 1 completed
                                                                                                                                              (refurb of foundation classrooms). New build element
                                                                                                                                              in progress to be completed Easter 2011.



 15 CPC     Mossbourne                                                                                                                        RP2 - 17.07.07; RP4.1 - 27.05.08; RP4.2 Cab -           CED: 07.09.2010.                                  SC: ???
            Academy 6th Form                                                                                                                  21.07.08; BN - 09.02.10; RP5 - …                        Outcomes to be included in DoCS annual            Date on FP: May 2007
            Centre - Extension                                                                                                                Works complete, school received excellent value for     update.
                                           8.3M                                                                                               money and are very happy with outcome. Academies
                                                                                                                                              framework worked very well for this purpose.


 16 HPB     Positive Activities for                                                                                                           RP2 - 09.06.09; RP4 - 01.12.09; RP5 - ... - ...         CED: 31.09.13.
            Young People/ Youth                                                                                                               Tender documents being drawn up. RP2 approved           RP5 originally scheduled for September but
            Volunteering                                                                                                                      June; RP4 approved December 2009                        now awaiting agreement of new format for
            Programme                      630K
                                                                                                                                                                                                      RP5 submission to CYPMT



 17 CPC     Pathfinder Play Area                                                                                                              RP2 - 09.09.08; RP4 - 02.06.09; RP5 - ...               CED: Various
            Refurbishment                                                                                                                     All 29 projects completed and in use. Appears to be     Full evaluation to take place, retention monies
            Programme                      2.2M                                                                                               very successful project and facilities are well used.   still in place. Outcomes to be presented as
                                                                                                                                                                                                      part of DCS overall report.


FINANCE AND
RESOURCES -
 1 HPB Multi-functional
       Devices [MFD]
                                                                                                                                              RP2 - 24.10.05; RP2A - 13.06.06; RP4 - 05.09.06;        CED: January 2010 (+ 2)                           SC: 2, 8
                                                                                                                                                                                                                                                        Date on FP: February
                                                                                                                                              RP5.1 - 17.10.07; RP5.2 - 10.06.08; RP5.3 -             RP2 for replacement contract originally
            Desktop printing,                                                                                                                                                                         scheduled for January slipped to May 2011         2006
                                                                                                                                              07.07.09; RP5.4 - 06.07.10;
            Faxes and
                                                                                                                                              RP2 - ...; RP4 - ...; RP5 - ...
            Photocopiers
                                                                                                                                              Contract performing well and delivering projected
                                           783K                                                                                               savings. Phase II implementation already started.
                                                                                                                                              RP5s submitted October 200, June 2008 and July
                                                                                                                                              2009. Final RP5 submitted to July HPB and RP2 for
                                                                                                                                              new procurement to be scheduled for January but
                                                                                                                                              slipped to May 2011


 2   HPB/   Stage 2 Temporary                                                                                                                 RP2 - 12.10.10; RP4 - …; RP5 - …                        CED: ....
            Private Sector                                                                                                                    RP2 approved October 2010                               New scheme. RP2 approved in October
     CPC
            Leased                                                                                                                                                                                    2010; RP4 originally scheduled for March
            Accommodation for
                                            6M          2A
                                                                                                                                                                                                      slipped to May 2011
            Homeless
            Households




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                                                                                                     JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                     Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                 2011                                 2012                                                                                                                                STRATEGIC




                                           £ (est)/
                                                                                                                                                                                                      PROJECT STATUS/ PLANNED
        M




                                                                                                                                                                                                                                                         CONTEXT (key




                                             act
 S




                                                                                                                                                         PROGRESS TO DATE
       U




               PROJECT                                A
                                                      M
                                                      M
 O

       R




                                                                                                                                                                                                              ACTION                                     deliverables)/
                                                      a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
N

     FO




                                                      a
                                                      p                                                                                                                                                                                                   Date on FP

 3 CPC  Bulk Scanning and                             y
                                                      r                                                                                       RP2 - 28.11.05; RP4 - 26.06.06; RP5 - 17.07.07;        CED: September 2011 (+ 1)                        SC: 2, 6, 8
CHIEF EXECUTIVE'S
        Off-site Storage                                                                                                                      RP5.2 - 19.02.08; RP5.3 - 24.03.09; Joint RP5.4 -      RP2 for contract renewal originally scheduled    Date on FP: February
                                                                                                                                                                                                                                                      2005
inc Partnerships 3.2M                                                 2
                                                                                                                                              13.07.10 - with CDM
                                                                                                                                              RP2 - ...; RP4 - ...; RP5 - ...
                                                                                                                                                                                                     for November 2010 slipped to April 2011 to
                                                                                                                                                                                                     allow for further consultation with
                                                                                                                                              RP5s presented in March 2009 and July 2010             stakeholders.


 4   CPC    Document                                                                                                                          RP2 - 28.11.05; RP4 - 26.06.06; RP5 - 17.07.07;        CED: September 2009 (+ 2)                        SC: 2, 6, 8
            Management System                                                                                                                 RP5.2 - 19.02.08; RP5.3 - 24.03.09; (R&B doc Man       RP2 for contract renewal originally scheduled    Date on FP: February
            (CDM)                                                                                                                                                                                    for November 2010 slipped to April 2011 to       2005
                                                                                                                                              Sys Del Auth Rep - 20.10.09); Joint RP5.4 - 13.07.10
                                           3.2M                       2                                                                       - with Bulk Scanning                                   allow for further consultation with
                                                                                                                                              RP2 - ...; RP4 - ...; RP5 - ...                        stakeholders.
                                                                                                                                              RP5s presented February 2009 and July 2010


 5   CPC    ICT Support Services                                                                                                              RP2 - 27.06.05; RP2A - 21.02.06; RP4 - 27.11.06;       CED: April 2012 (+ 2)                            SC: 8
                                                                                                                                              RP5 - 04.09.07; RP5.2 - 21.10.08; RP5.3                Tender process is yet to commence for this       Date on FP: June 2004
                                                                                                                                              RP2 -18.01.11; RP4 - …; RP5 - ...                      project however according to the draft project
                                                                                                                                              RP5 noted September 2007, October 2008 and March       plan, the RP4 is scheduled for September
                                                                                                                                              2010 to allow officers time to obtain and include      2011 CPC.
                                           16M                                     4                                                          contract benchmarking information. RP2 for new
                                                                                                                                              service delivery option was agreed January 2011




 6   CPC    Fleet - Existing Fleet                                                                                                            RP2 - 18.09.06; RP4 - 26.03.07; RP5.1 - 23.10.07;      CED: March 2012                              SC: 34
            Vehicle Maintenance                                                                                                               RP5.2 - 24.03.09; RP5.3 - 16.03.10                     Fleet Management Unit decided not to take up Date on FP: November
                                                                                                                                                                                                     option for contract extenstion allowed under 2004
                                                                                                                                              RP2 - ...; RP4 - ...; RP5 - ...
                                                                                                                                              RP4 noted and agreed by CPC/Cabinet March 2007.        current contract. Therefore procurement of
                                                                                                                                              Contract performing well except for minor              new contract to commence with RP2
                                           2.5M                       2                                                                       administrative and management issues which led to      scheduled for July 2011.
                                                                                                                                              personnel changes. Training being provided to deal
                                                                                                                                              with issue. RP5s submitted in October 2007, March
                                                                                                                                              2009 and March 2010



 7   CPC    Facilities                                                                                                                        RP2 - 24.03.09; RP4 - 09.02.10;                                                                         SC: 6, 18, 20
            Management - Gas                                                                                                                  RP5 &2 Del Auth - 15.06.10; RP4 - 15.02.11;                                                             Date on FP: October 2004
                                                                                                                                              RP2 - ...
                                                                                                                                              Retrospective RP4 for current contract presented to
                                           2.2M                                              4                                                CPC February. RP5&2 for next contract commencing
                                                                                                                                              October agreed under Delegated authority by CE;
                                                                                                                                              reported to CPC for info in June 2010.

                                                                                                                                                                                                     CED: October 2011
 8   CPC    Facilities                                                                                                                        RP2 - 24.03.09; RP4 - 09.02.10;                        RP2 scheduled agreed at March 2011 CPC.          SC: 6, 18, 20
            Management -                                                                                                                      RP5&2 Del Auth - 15.06.10; RP4 - 15.02.11;             RP4 is scheduled for November CPC                Date on FP: October 2004
            Electricity                                                                                                                       RP2 - ...
                                                                                                                                              Retrospective RP4 for current contract presented to
                                                                                                                                              CPC February. RP5&2 for next contract commencing
                                           3.9M                                              4
                                                                                                                                              October agreed under Delegated authority by CE;
                                                                                                                                              reported to CPC for info in June 2010.




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                                                                                                     JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                        Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                 2011                                 2012                                                                                                                                   STRATEGIC




                                           £ (est)/
                                                                                                                                                                                                          PROJECT STATUS/ PLANNED
        M




                                                                                                                                                                                                                                                            CONTEXT (key




                                             act
 S




                                                                                                                                                          PROGRESS TO DATE
       U




                PROJECT                               A
                                                      M
                                                      M
 O

       R




                                                                                                                                                                                                                  ACTION                                    deliverables)/
                                                      a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
N

     FO




                                                      a
                                                      p                                                                                                                                                                                                      Date on FP

 9 HPB  Office Furniture:                             y
                                                      r                                                                                       RP2&4 - 23.07.07; RP5 - 06.01.09; RP5.2 - 05.01.10; CED: July 2011                                         SC:
CHIEF EXECUTIVE'S
        Supply and Delivery                                                                                                                   RP5.3 - ...                                           RP2/4 originally scheduled for May slipped to        Date on FP:

inc Partnerships                                                                                                                              RP2/4 - ...
                                                                                                                                              Hackney Procurement Service are working with LCSG
                                                                                                                                                                                                    July 2011

                                                                                                                                              colleagues on the retender of this contract. 19 Bids
                                                                                                                                              received following OJEU notice issued. Evaluation of
                                           2.5M                    2&4                                                                        tenders commenced and contract award scheduled for
                                                                                                                                              April 2011. HPS will evaluate other consortium
                                                                                                                                              arrangements and recommend apporpriate framework
                                                                                                                                              for Council as part of RP2/4 report scheduled for May
                                                                                                                                              HPB.


 10 CPC     Service First -                                                                                                                   RP2 - 26.03.07; RP2.2 - ...; RP4 - …; RP5 - ...            CED:                                            SC:
            Hackney Office                                                                                                                    New approach for refurbishment of HTH being                RP2 originally scheduled for November 2009      Date on FP: January 2007
            Buildings including                                                                                                               discussed. Discussions will identify new procurement       slipped to February 2010 to be approved by
            Hackney Town Hall -           20.0M                                                                                               strategy which will form part of RP2 report on project.    CE under delegated powers
            Refurbishment (Works)
                                                                                                                                              RP2 to be signed off by CE under delegated powers


 11 HPB     Stage 1 Temporary                                                                                                                 RP2 - 17.10.06; RP4 - 26.11.07; RP5 -11.11.08;             CED: TBC                                        SC: …
            Accommodation for                                                                                                                 RP5.2 - 13.10.09; RP5.3 - ...                                                                              Date on FP: October
            Homeless Persons              1.67M                                                                                               Award report agreed November 2007; RP5s noted                                                              2006
            [Emergency                      pa           5
                                                                                                                                              November 2008 and October 2009
            Accommodation]

 12 HPB     Purchase of                                                                                                                       RP2/4 - 14.11.06; RP5.1 - 17.10.07; RP5.2 -                CED: 31.03.12                                   SC: 24
            Integrated Children's                                                                                                             08.07.08; RP5.3 - 06.01.09; RP5.4 - 01.09.09; RP5.5 -      The current contract is due to expire next      Date on FP: October
            System Module to                                                                                                                                                                             year and the business case, RAT and             2006
                                                                                                                                              09.03.10; RP5.6 - ...
            Support Children's
                                                                                                                                              Award approved by November 2006 HPB.                       PRIMAS submitted have shown that this
            Social Care
                                                                                                                                              Programme for implementation to be agreed between          project is still rated as Medium Risk. RP2 is
                                           500K                       2                                                                       LBH, TLT and supplier. Concerns about software's           scheduled for July 2011.
                                                                                                                                              ability to provide required information. Default issued.
                                                                                                                                              Discussions with other LBs who also use system and
                                                                                                                                              who are experiencing similar problems. Further RP5
                                                                                                                                              submitted March 2010
 13 HPB     Emergency                                                                                                                         RP2 - 17.10.06; RP4 - 26.11.07; RP5 - 02.06.09                                                             SC: …
            Accommodation -                                                                                                                   (CPC); RP5.2 - 08.06.10; RP5.3 - ...                                                                       Date on FP: October
            [Persons with no                                                                                                                  One year contract with option to extend for further 2                                                      2006
            Recourse to Public            1.77M
            Funds]                          pa           5                                                                                    years (annually reviewed). RP5s noted June 2009
                                                                                                                                              and June 2010


 14 CPC     Fleet - Vehicle Hire up                                                                                                           RP2 - 13.07.10; RP4 - …; RP5 - ...                         CED: March 2011                RP4              SC: 34
            to 3.5 tonnes/Van                                                                                                                 RP2 for replacement contract agreed July 2010              approved at April CPC.RP5 is scheduled for      Date on FP: November
            Framework                      3.2M                                                                          5                                                                               May 2012                                        2004



 15 HPB     Printing - External                                                                                                               RP2 - 24.10.05; RP2A - 11.07.06; RP4 - 13.03.07;           CED: June 2016                                  SC: 2, 8
            Printing Services -                                                                                                               RP5 - 17.03.09; RP5.2 - 31.09.10                           RP4 originally scheduled for March slipped to   Date on FP: February
            Variable Data Print                                                                                                                                                                          April 2011. RP5 scheduled for June 2012         2006
                                                                                                                                              RP2 - 31.09.10; RP4 - ...; RP5 - ...
                                                                                                                                              Further RP5 and RP2 for new contract approved
                                           1.1M                                                                          5                    September 2010. ITT issued to suppliers. Current
                                                                                                                                              contract to be extended to June to ensure new
                                                                                                                                              contract does not start during annual billing activity




            C:\Docstoc\Working\pdf\74c46c20-274a-4db0-b048-69a518231c7b.xls                                                         5 of 20                                                                                                                                    8/12/2011
                                                                                                     JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                     Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                 2011                                 2012                                                                                                                               STRATEGIC




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                                                                                                                                                                                                                 ACTION                                 deliverables)/
                                                      a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
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 16 CPC Dalston Library -                             y
                                                      r                                                                                       RP2/4 - …; RP5 - ...                                     CED - ….                                      SC: …
CHIEF EXECUTIVE'S
        Energy Supply                                                                                                                         Monopoly energy provider (for heat supply) due to        Combined RP2/4 approve at March 2011          Date on FP: May 2009
        Agreement
inc Partnerships                                      2
                                                                                                                                              CHP unit being installed. 25 year arrangement was
                                                                                                                                              initially proposed but negotiation taken place to reduce
                                                                                                                                                                                                       CPC. RP5 scheduled for May 2012

                                          1.55M       /                                                                  5                    this to a yearly rolling contract for HEAT while interim
                                                                                                                                              one year contract for ELECTRICITY agreed using low
                                                      4                                                                                       risk procurement route. RP2/4 report for heat now
                                                                                                                                              scheduled for March 2011.

 17 HPB     N&R Professional                                                                                                                  RP2 - 08.07.08; RP2A - 14.10.08; RP4 - CPC                CED - August 2013                            SC: …
            Services                                                                                                                          02.06.09; RP5 - …                                         RP5 scheduled for July slipped to October    Date on FP: April 08

                                           7.5M                                                                                               Professional services around planning, building control   2010 to include options for collaborative
                                                                                                                                              and property services. Contracts signed.                  opportunities and direct service delivery.


 18 CPC     Financial                                                                                                                         RP2/4 - 25.03.08; RP5.4 - 21.04.09; RP5.5 - ...           CED: April 2014 (+ 1)                        SC: 7
            Management System                                                                                                                 RP2 - ...; RP4 - ...                                      Further RP5 scheduled for April eventually   Date on FP: July 2004
            [FMS]                                                                                                                             RP4 agreed April 2008. RP5 presented April 2009           slipped to October 2010
                                          3.5M/
                                          3.2M            5


 19 CPC     Facilities Framework -                                                                                                            RP2 - 10.02.06; RP2.1 - 26.07.04; RP2.2 - 23.07.07;       CED:April 2013                                  SC: 2, 4, 6, 9
            Security Services                                                                                                                 RP4 - 18.11.08; RP5 - …                                   RP5 originally scheduled for November 2009 Date on FP: September
                                                                                                                                              Award agreed November 2008. Contract                      eventually slipped to October 2010 to allow for 2003
                                           7.5M                                                                                               implementation completed and new contractor on site.      full year data.
                                                                                                                                              Actual contract start date was April 2009. RP5 moved
                                                                                                                                              back to April 2010 to allow for full year data to be
                                                                                                                                              provided
 20 CPC     Facilities                                                                                                                        RP2 - 10.02.09; RP4 - 20.10.09; RP5 - ...             CED: November 2012                         SC: 6, 9, 22
            Management - Office                                                                                                               RP5 including request to extend contract by one year RP5 for new contract scheduled for December Date on FP: April 2004
            Cleaning (inc Personal                                                                                                            to allow for retender of contract received May 2008.  2010
            Hygiene Services)
                                                                                                                                              RP2 approved February. OJEU posted. 65 EOI and
                                           3.0M                                                                                               about 40 PQQs received. 6 suppliers shortlisted and
                                                                                                                                              invited to tender. 4 tenders received/ evaluated. RP4
                                                                                                                                              approved October 2009. RP5 planned for December
                                                                                                                                              2010

 21 HPB/    Statutory Inspection                                                                                                              RP2 - 10.02.09; RP4 - 20.10.09; RP5 - ...         CED: November 2012
            and Testing including                                                                                                             Procurement of Planned Preventative and Reactive  RP5 originally scheduled for November 2010
    CPC     Responsive                                                                                                                        Maintenance for all Council office buildings. RP2 slipped to January 2011.
            Maintenance Lots 1-3.
                                            3M                                                                                                approved February 2009. Following OJEU notice
                                                                                                                                              issued, 91 EOI and 50 PQQs received. RP4 approved
                                                                                                                                              in October 2009. Contract implementation already
                                                                                                                                              started.
 22 HPB     Corporate Removals                                                                                                                RP5.2&2 - 07.07.09; RP4 - 05.01.10; RP5 - ...             CED: January 2014                            SC: 2, 5, 7, 9
            Contract (Service First                                                                                                           Report on termination of current contract on              Further RP5 scheduled for January 2011       Date on FP: April 2005
            Office Moves and                                                                                                                  agreement on both parties and proposal for
            Relocation Services)
                                            1M                                                                                                procurement of new contract presented in combined
                                                                                                                                              RP5/2 in July 2009. RP4 approved January 2010.


 23 HPB     Enterprise Scanning                                                                                                               RP2 - 11.11.08; RP4 - 06.01.09; RP5 - 05.01.10;           CED: January 2013                            SC:
            Solution                                                                                                                          RP5.2 - ...                                               Further RP5 scheduled for January 2011       Date on FP: October
                                                                                                                                                                                                                                                     2008
                                                                                                                                              Procurement of Enterprise Scanning Solution for
                                           285K                                                                                               Council. BC and RAT rating medium. RP2 fast
                                                                                                                                              tracked and presented November 2008; RP4
                                                                                                                                              approved January 2009 and RP5 presented January
                                                                                                                                              2010




            C:\Docstoc\Working\pdf\74c46c20-274a-4db0-b048-69a518231c7b.xls                                                         6 of 20                                                                                                                                 8/12/2011
                                                                                                     JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                    Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



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                                                                                                                                                                                                               ACTION                                  deliverables)/
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 24 HPB Office Stationery                             y
                                                      r                                                                                       RP2 - 02.02.10; RP4 - 11.05.10 (for info); RP5 - ...    CED: April 2014                               SC: 6
CHIEF EXECUTIVE'S                                                                                                                             Contract performing, no major issues and delivering     RP4 originally scheduled for March was        Date on FP: September
                                                                                                                                                                                                                                                    2005
inc Partnerships                                                                                                                              anticipated savings. Project now categorised as
                                                                                                                                              medium risk and will henceforth be reported to HPB.
                                                                                                                                                                                                      signed off by Chair of HPB in April and has
                                                                                                                                                                                                      been presented for info May 2010. RP5
                                            2M                                                                                                RP5 submitted in January and RP2 submitted              scheduled for April 2011
                                                                                                                                              February; RP4 submitted May 2010



 25 CPC     Telephony Systems                                                                                                                 RP2 - 10.02.09; RP2A - 14.07.09; RP4 - Del Auth -       CED: March 2013                               SC:
                                                                                                                                              15.06.10; RP5 - ....                                    RP5 scheduled for June 2011                   Date on FP: October
                                                                                                                                              RP2 for procurement of combined Telephony service                                                     2007

                                           2.4M          5                                                                                    approved February. RP2A agreed in July. RP4
                                                                                                                                              approved by CE under Delegated Authority and
                                                                                                                                              reported for info June 2010


 26 HPB     External - Non                                                                                                                    RP2A - 05.01.10; RP4 - 13.07.10; RP5 - …                CED: July 2014
            Variable Data Print                                                                                                               This requirement forms part of Print review work        RP5 scheduled for July 2011
                                                                                                                                              streams. Business case being finalised; RP2A
                                            4M                        5                                                                       approved January 2010. RP4 approved at July CPC
                                                                                                                                              and RP5 scheduled for July 2011


 27 CPC     Customer                                                                                                                          PILOT - RP2 - 23.05.05; RP4 - 24.10.05; RP5.1 -         CED: March 2011 (+ 1)                         SC: 3, 16, 18, 23, 27
            Relationship                                                                                                                      21.03.06; BN - 12.12.06; RP5 - 17.07.07.2               Further RP5 scheduled for July 2011           Date on FP: February
            Management (Project                                                                                                                                                                                                                     2005
                                                                                                                                              RP2 - 23.07.07; RP4 - 25.03.08; RP5 - 21.04.09;
            Support Services)
                                                                                                                                              RP5.2 -13.07.10
                                           500K                       5                                                                       RP4 agreed March 2008 for consultancy and support
                                                                                                                                              service contract. Another RP5 was presented at July
                                                                                                                                              CPC. Further RP5 scheduled for July 2011

 28 CPC/    Facilities                                                                                                                        RP2 - 19.05.09; RP4 - 01.09.09; RP5 - 31.08.10;         CED: September 2011(3: 1 +1 +1)               SC: 6, 18, 20
            Management -                                                                                                                      RP5.2 - ...                                             RP5 noted and approved August 2010 HPB.       Date on FP: October
    HPB                                                                                                                                                                                                                                             2004
            Heating Oil and                                                                                                                   RP5 submitted September 2008 included                   Further RP5 scheduled for September 2011
            Diesel Fuel                                                                                                                       recommendation to extend current contract by a year.
                                           1.2M                                    5                                                          RP2 approved May. OJEU notice placed; about 10
                                                                                                                                              EOI received. 4 tenders submitted and being
                                                                                                                                              evaluated. RP4 approved September 2009. RP5
                                                                                                                                              noted August 2010

 29 HPB/    ICT Hardware -                                                                                                                    RP2 - 09.03.10; RP4 - 19.10.10; RP5 - …             CED: April 2014                                   SC:
            PCs/SAN/Server                                                                                                                    Re-procurement of framework. RP2 approved March. RP4 approved October 2010.RP5 scheduled              Date of FP: January 2010
    CPC
                                                                                                                                              Request for quote under 3 framework identified sent for October 2011.
                                            5M                                          5                                                     out. RP4 scheduled for September CPC because of
                                                                                                                                              value. RP4 approved October 2010.

 30 HPB     Print Room                                                                                                                        RP2 - 11.07.06; RP4.1 - 05.12.06; RP4.2 - 13.02.07;     CED: …...                                     SC: 2, 8
            Equipment                                                                                                                         RP5 -14.11.07; RP5.2 - 08.07.08; RP5.3 - 01.09.09;      Further RP5 originally scheduled for          Date on FP: February
            Replacement                                                                                                                                                                               September slipped to November 2010            2006
                                                                                                                                              RP5.4 - ...
                                           800K          5                                                                                    RP5s submitted July 2008 to discuss savings and
                                                                                                                                              overall consumption issues and September 2009


 31 CPC/    Building Schools for                                                                                                              RP2 - 28.11.05; RP4 - 18.09.07; RP5 - 15.06.10                                                        SC: 6, 24, 25, 26, 30
            the Future [BSF] -                                                                                                                RP4 presented to Special Cabinet meeting and                                                          Date on FP: June 2006
    CAB
            Main Programme:                                                                                                                   approved. Considerable delay to reaching Financial
            Selection of Preferred
                                                                                                                                              Close, however Advanced Works Agreements have
            Bidder
                                          200M+                                                                                               been made for enabling works to start and to ensure
                                                                                                                                              projects proceed as required. Financial Close reached
                                                                                                                                              in December 2008.

                                                                                                                                                                                                      CED: Capital Scheme
                                                                                                                                                                                                      One RP5 providing detailed update on
                                                                                                                                                                                                      process to Financial Close, lessons learned
                                                                                                                                                                                                      and next steps; including Main Programme,
                                                                                                                                                                                                      Legal, Financial and Project Management
                                                                                                                                                                                                      Support submitted June 2010




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                                                                                                       JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                    Agenda Item ...

                                                                                          Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                   2011                                 2012                                                                                                                               STRATEGIC




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       U




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                                                                                                                                                                                                                ACTION                                    deliverables)/
                                                        a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
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                                                        a
                                                        p                                                                                                                                                                                                  Date on FP
                                                                                                                                                                                                       CED: Capital Scheme
 32 HPB/CP BSF - Project
                                                        y
                                                        r                                                                                       RP2 - 06.12.05; RP4 - 14.11.06; RP5 - 15.06.10         One RP5 providing detailed update on            SC: ...
CHIEF EXECUTIVE'S
    C/ CAB Management and                                                                                                                       Work ongoing to Financial Close and set up of Client   process to Financial Close, lessons learned     Date on FP: Dec 2005
           Support Services
inc Partnerships 1M                                                                                                                             Team                                                   and next steps; including Main Programme,
                                                                                                                                                                                                       Legal, Financial and Project Management
                                                                                                                                                                                                       Support submitted June 2010
 33 HPB/CP    BSF - Legal Advice                                                                                                                RP2 - delegated authority 15.07.05; RP4 - 06.09.05;                                                    SC: ...
     C/ CAB                                                                                                                                     RP5.1 - 04.12.07; RP5.2 - 15.06.10                                                                     Date on FP: June 2005
                                             500K                                                                                               Work on-going in support of BSF


 34 HPB/CP    BSF - Financial                                                                                                                   RP2 Del Auth 20.06.05; RP4 - 06.09.05; RP5.1 -                                                         SC: ...
     C/ CAB Advice                                                                                                                              04.12.07; RP5.2 - 15.06.10                                                                             Date on FP: May 2005
                                             200K
                                                                                                                                                Work on-going in support of BSF

HEALTH AND COMMUNITY SERVICES
 1   HPB      Community Services                                                                                                                RP2 - …; RP4 - …; RP5 - …                              CED: ....
              Café Provision                                                                                                                                                                           Strategy paper detailing process to identify
                                                                                                                                                                                                       café providers for number of Parks and
                                                                                                                                                                                                       Dalston Library: RP2 originally scheduled for
                                              tbc                       4                                                                                                                              July 2010 eventually slipped to May 2011 and
                                                                                                                                                                                                       RP4 originally scheduled for November 2010
                                                                                                                                                                                                       eventually slipped to June 2011



 2   CPC      Voluntary Sector                                                                                                                  RP2 - 09.11.10; RP4 - ...; RP5 - ...                   CED: March 2011                            SC: ...
              Commissioning                                                                                                                     January 2010 BN will provide an update on              RP2 approved November 2010 details.        Date on FP: April 2004
              Adult Social Care                                                                                                                 programme and give an indication of future plans for   Strategy for reprocurement on a sectoral
                                                                                                                                                this programme under Personalisation Agenda. RP2       basis. RP2 scheduled for June 2011 and RP4
                                              3M           2                                       4
                                                                                                                                                approved November 2010                                 scheduled for December 2011. Reviews
                                                                                                                                                                                                       progressing


 3   CPC      Lunchtime Hot Meals                                                                                                               RP2 - …; RP4 - …; RP5 - ...                            CED: September 2012 following
              Provision (Meals on                                                                                                               Current contract expired October 2009. Contract        Extension.
              Wheels)                                                                                                                           extended by 24 months to allow time to ascertain       As described In Procurement Strategy report,
                                           400K pa                                        2                                                     impact of Personalisation.                             July 2009. Possible collaborative tender.
                                                                                                                                                                                                       RP2 scheduled for October 2011

 4   CPC      Supporting People                                                                                                                 RP2 - 07.12.10; RP4 - …; RP5 - …                       CED: …
              [SP]: Single                                                                                                                      Re-procurement following Sector Review. RP2            RP4 originally scheduled for December 2010
              Homeless/ Rough                 3M                                     4                                                          approved December 2010                                 slipped to September 2011
              Sleeper


 5   CPC      SP: Mental Health                                                                                                                 RP2 - 07.12.10; RP4 - …; RP5 - …                       CED: …
                                                                                                                                                Re-procurement following Sector Review. RP2            RP4 originally scheduled for September 2010
                                             10M                                     4                                                          approved December 2010                                 slipped to September 2011


 6   CPC      SP: Young People/                                                                                                                 RP2 - …; RP4 - …; RP5 - …                              CED: …
              Teenage Pregnancy                                                                                                                 Re-procurement following Sector Review                 RP2 originally scheduled for April 2010
                                                                                                                                                                                                       eventually slipped to June, due to Southwark
                                              6M                        2                 4                                                                                                            ruling and need for consultation and
                                                                                                                                                                                                       Commissioning Body approval. RP4
                                                                                                                                                                                                       scheduled for October 2011
 7   HPB      Rookwood Road                                                                                                                                                                            New sheme proposed for opening February
              Supported Housing                                                                                                                                                                        2012
                                                                                               4

 8   HPB      Parkholme Road                                                                                                                                                                           Interin contract in place, now seeking
              Supported Housing                                                                                                                                                                        permaneny arrangement
                                                                        4




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                                                                                                          JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                     Agenda Item ...

                                                                                             Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                      2011                                 2012                                                                                                                                STRATEGIC




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                                                                                                                                                                                                                     ACTION                                   deliverables)/
                                                           a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
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                                                           a
                                                           p                                                                                                                                                                                                   Date on FP

 9 HPB  Hackney Marshes                                    y
                                                           r                                                                                       RP2 - 02.11.10; RP4 - 08.02.11; RP4.2 - …; RP5 - …       CED: ....
CHIEF EXECUTIVE'S
        Bridges Project –                                                                                                                          Design Team procured as Low Risk element.                New scheme. RP4 submitted for approval
        Phase 1 , Cow Bridge
inc Partnerships 1M
        Refurbishment
                                                                                                                                                   Construction rated Medium Risk. RP2 approved
                                                                                                                                                   November 2010
                                                                                                                                                                                                            February 2011 but identified issue re land
                                                                                                                                                                                                            ownership so this to be resolved and report
                                                                                                                                                                                                            represented

 10       HPB    Hackney Marshes                                                                                                                   RP2 - 17.06.08; RP2&4 - 18.11.08; RP4 - 19.10.10;    CED: Capital Scheme.
                 Changing Facilities                                                                                                               BN - ...; RP5 - ...                                  Planning permission already granted. RP2
                 North Marsh -                                                                                                                     RP2 - ...; RP4 - ... RP5 - ...                       originally scheduled for April 2011
                 Construction                                                                                                                      Partnership Funding between LBH and external
                                                                                                                                                   bodies. RP4 agreement in principle submitted October
                                                2.5M                                                                          2                    2009. Programme now significantly expanded and
                                                                                                                                                   management and elements of scheme under review.
                                                                                                                                                   Planning Application and scheme brief now under
                                                                                                                                                   review


 11 CPC          Integrated                                                                                                                        RP2 - 13.07.10; RP4 - 07.12.10; RP4.2 - ...; RP5 - ...   CED: March 2010 + Extension             SC: ...
                 Community                                                                                                                         Joint Contract with PCT. Report due October 2006         RP4 approved December 2010. Further RP4 Date on FP: July 2004
                 Equipment (includes                                                                                                               but slipped to January 2007 due to delays caused by      scheduled for July 2011
                 Telecare)                                                                                                                         financial evaluation and need to consult and obtain
                                                 5M                        4                                                                       data from PCT. Extended in line with contact
                                                                                                                                                   provision. Annual reports in future. RP4 approved
                                                                                                                                                   December 2010

     12   CPC    Telecare - Call                                                                                                                   RP5 - 01.09.09;                                          CED: Various
                 Centre and                                                                                                                        RP2 - 05.01.10; RP2a - 08.02.11; RP4 - …; RP4A -         Tender failed to secure affordable bids.
                 Emergency                                                                                                                         …; RP5 -                                                 Officers will retender in autumn 2010.
                 Response                                                                                                                                                                                   Extension agreed with existing service
                                                                                                                                                   Various contracts implemented. Summary report on
                                                                                                                                                   new service. RP5 submitted September 2009. RP2           provider. RP2a approved February. RP4
                                              400K pa         4                                                                                    approved January 2010; RP2a approved February            originally scheduled for January slipped to
                                                                                                                                                   2011                                                     June 2011. New programme indicates June
                                                                                                                                                                                                            award-CPC award due to value


     13   HPB    Home Improvement                                                                                                                  RP2 - 10.11.09; RP4 - 11.01.10; RP4A - …; RP5 - … CED: N/A
                 Agency and Handy                                                                                                                  Combination of new and existing services across     RP4a scheduled for December 2011
                 Person Service                                                                                                                    Supporting People and Voluntary Sector funding. RP2
                                              425K pa                                                4A                                            approved November 2009. Initial paper submitted to
                                                                                                                                                   commissioning body. RP4 agreed January 2011.



 14 HPB          SP: Temporary                                                                                                                     Verbal - 12.10.10; RP2 - …; RP4 - …; RP5 - …             CED: ....
                 Accommodation                                                                                                                     Procurement of current in house service.                 New scheme. RP4 scheduled for January
                 Support- Homeless                                                                                                                 Verbal update provided in October 2010
                                                1.2M
                                                                                                                                                                                                            eventuallay slipped to DPR in March 2011
                 Families



 15 HPB          SP: Nuttall Street -                                                                                                              RP2/4 - 09.06.09; RP5 - ...                              CED: June 2012
                 Support Provision                                                                                                                 Major procurement within Supporting People.              RP5 originally scheduled for June slipped to
                                               1M pa                                                                                               Awarded June 2009                                        December 2010 to facilitate full suppply of
                                                                                                                                                                                                            monitoring information

 16 CPC          Supporting Annual                                                                                                                 RP4 - 30.01.06; RP4 - 21.03.06; BN - 12.12.06;           CED: Various                                   SC: ...
                 Performance Report                                                                                                                RP5.1 - 22.05.07; RP5.2 - 17.07.07; RP5.3 -              Further annual report scheduled for January    Date on FP: May 2004
                                                                                                                                                   12.01.10; RP5.4 - ...                                    2011
                                                24M                                                                                                BN submitted in May and July 2007 included project
                                                                                                                                                   plan and quality assessment. Annual RP5 due
                                                                                                                                                   November each year; submitted January 2010




                 C:\Docstoc\Working\pdf\74c46c20-274a-4db0-b048-69a518231c7b.xls                                                         9 of 20                                                                                                                             8/12/2011
                                                                                                     JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                      Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                 2011                                 2012                                                                                                                                 STRATEGIC




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 17 CPC Home Care Specialist                          y
                                                      r                                                                                        RP2 - 23.07.07; RP4 - 24.11.08; RP4A - 12.01.10;        CED: March 2012
CHIEF EXECUTIVE'S
        Contracts                                                                                                                              RP5 - ...                                               RP5 scheduled for February 2011
inc Partnerships 3M                                                                                                                            RP2 presented to July 2007 CPC formalised contract
                                                                                                                                               extension. RP4 agreed November 2008; RP4A re
                                                                                                                                               specialist provision approved January 2010.


 18 HPB     Supported Housing                                                                                                                  RP2/4 - 10.02.09; RP5 - 11.05.10; RP5.2 - ...…          CED: TBC
            with Care                                                                                                                          Seeking Contract Extensions following review. RP2/4     Follow up report for information originally
                                           800K                                                                                                submitted February 2009; RP5 submitted May 2010         scheduled for September 2010 slipped to
                                                                                                                                                                                                       March 2011

 19 CPC     Leisure Centres                                                                                                                    BN - 18.07.06; RP2 - 04.06.07; RP2A - 25.03.08;         CED: March 2024                                SC: 33
            Management -                                                                                                                       RP4.1 - 24.11.08 Cab; RP4.2 - 24.03.09 Cab; RP5 -       Initial RP5 originally scheduled for June      Date on FP: ...
            Partnership Contract                                                                                                               13.07.10; RP5.2 - ...                                   slipped to July 2010 to capture first year's
            [Future Long Term
                                                                                                                                               Interim contract in place with GLL for 18 months from   performance. Contract now signed. Next
            Leisure Partner
            Procurement]                                                                                                                       Sept 2005; extended further 12 months to April 2008.    RP5 June 2011
                                                                                                                                               Significant issues arose in April/May 2006 including
                                                                                                                                               major maintenance works required to Britannia Health
                                                                                                                                               and Fitness Centre and fire at Kings Hall Leisure
                                           22M           5                                                                                     Centre. BN submitted in July 2006 with new indicative
                                                                                                                                               timeline for process to follow. Public/ stakeholder
                                                                                                                                               consultation completed. Consideration of possible
                                                                                                                                               extension of contract underway. RP4 in November
                                                                                                                                               2008 identified preferred provider. Final Award (best
                                                                                                                                               and final offer) approved by March 2009 Cabinet and
                                                                                                                                               agreed premises issues.


 20 CPC     Clissold Park Design                                                                                                               RP2 - (Cab) 27.10.08; RP2A - 14.07.09; RP4 -        CED: Capital Scheme
            and Works                                                                                                                          17.11.09; BN - ...; RP5 - …                         RP5 scheduled for October 2010. Centre
                                                                                                                                               Procurement of technical input on Heritage Lottery  officially opened on 22nd February 2010
                                                                                                                                               Funded scheme. HLF bid made in October 2008.
                                            8M                                          5                                                      Outcome known June 2009 at earliest. Tender
                                                                                                                                               delayed by revised Procurement Strategy and HLF
                                                                                                                                               notification. RP2A approved July 2009; RP4 approved
                                                                                                                                               November 2009

 21 CPC     SP: Learning                                                                                                                       RP2 - 16.03.10; RP4 - 19.10.10; RP5 - …                 CED
            Disabilities                   10M                                          5                                                      Re-procurement following Sector Review. RP2             RP5 scheduled for October 2011
                                                                                                                                               submitted in March; RP4 approved October 2010
 22 CPC     Hackney Marshes                                                                                                                    RP2 - 24.03.09; RP4 - 20.10.09; BN - ...; RP5 - …       CED: Capital Scheme.
            Changing Facilities -                                                                                                              Partnership Funding between LBH and external            Planning permission already granted.
            South Marsh Hub                                                                                                                    bodies. RP2 on construction approved by Committee
                                                                                                                                               in March 2009. RP4 agreement in principle on only
                                            7M                                          5                                                      South Marsh submitted October 2009. Programme
                                                                                                                                               now significantly expanded and management and
                                                                                                                                               elements of scheme under review.


 23 HPB     SP: Substance                                                                                                                      RP2 - 10.11.09; RP4 - 30.11.10; RP5 - …                 CED: …
            Misuse                                                                                                                             Re-procurement following Sector Review. RP2             RP4 originally scheduled for May eventually
                                                                                                                                               submitted November 2009 and RP4 approved                slipped to December 2010 but has no
                                            2M
                                                                                                                                               December 2010                                           material effect on process



 24 CPC     SP: Support Service                                                                                                                RP2 - 18.11.08; RP4 - 02.06.09; RP5 - ...               CED: September 2012
            for Vulnerable Adults                                                                                                              Major procurement within Supporting People. RP4         RP5 scheduled for July delayed till November
                                           7.8M                                                                                                submitted in June 2009                                  to include monitoring details, due to slow
                                                                                                                                                                                                       implementation




            C:\Docstoc\Working\pdf\74c46c20-274a-4db0-b048-69a518231c7b.xls                                                         10 of 20                                                                                                                            8/12/2011
                                                                                                          JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                       Agenda Item ...

                                                                                             Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                      2011                                 2012                                                                                                                                  STRATEGIC




                                                £ (est)/
                                                                                                                                                                                                            PROJECT STATUS/ PLANNED
             M




                                                                                                                                                                                                                                                                CONTEXT (key




                                                  act
 S




                                                                                                                                                               PROGRESS TO DATE
            U




                    PROJECT                                A
                                                           M
                                                           M
 O

            R




                                                                                                                                                                                                                    ACTION                                      deliverables)/
                                                           a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
N

          FO




                                                           a
                                                           p                                                                                                                                                                                                     Date on FP

 25 CPC Dalston Library Fit                                y
                                                           r                                                                                        RP2 - 16.03.10; RP4 - 13.07.10; RP5 - ...           CED: Capital Scheme.
CHIEF EXECUTIVE'S
        Out                                                                                                                                         Scheme being developed within Barratts development. RP4 originally scheduled for October 2009,
inc Partnerships 3M                                                                                   5
                                                                                                                                                    Core and shell provided for LBH to fit out. RP4
                                                                                                                                                    approved March 2010
                                                                                                                                                                                                        eventually slipped to July 2010.




     26   CPC    Home Care Block and                                                                                                                RP2 - 24.11.03; RP4 - 23.02.04; RP4 - 21.06.04;     CED: March 2012                           SC: 33
                 Cost/Volume                                                                                                                        RP5 - 16.03.10                                      Further RP5 scheduled for September but   Date on FP: ...
                 Contracts: Re-                                                                                                                     RP2 - 23.07.07; RP4 - 24.11.08; Cab RP4A - …; RP5 - delayed to October 2010 because of summer
                 procurement
                                                                                                                                                    ...                                                 workload
                                                12M                                          5                                                      RP2 presented to July 2007 CPC formalised contract
                                                                                                                                                    extension. RP4 agreed in November 2008. RP5 re
                                                                                                                                                    new blocks submitted to March 2010.

     27   CPC    SP: Support Service                                                                                                                RP2 - 17.06.08; RP4 - Cab 26.01.09; RP5 - ...          CED: March 2012
                 for Older People                                                                                                                   Major procurement within SP. Decision to be taken on   RP5 originally scheduled for January
                 (Floating Support)                                                                                                                 way forward including possible funding from            eventually slipped to October 2010 to ensure
                                                19M                                                                                                 Residential budget                                     full year's monitoring figures available and
                                                                                                                                                                                                           outcome of service user service to be included




LEGAL AND DEMOCRATIC SERVICES
 1        HPB    Barristers Framework                                                                                                               RP2 - 14.11.05; BN - 17.01.06; Oral Update -           CED: …...                                     SC: 6, 7
                                                                                                                                                    10.02.06; RP2A - 14.03.06; RP4 - 18.09.06; RP5 -       RP4 originally scheduled for February slipped Date on FP: November
                                                                                                                                                                                                                                                         2004
                                                                                                                                                    14.11.07; BN - ...; RP5.2 - …                          to April 2011
                                                                                                                                                    RP4 - …; RP5 - ...
                                                1.2M          4                                                                                     RP5 presented to October 2007 HPB. Range of
                                                                                                                                                    actions need to be implemented to improve
                                                                                                                                                    performance of contract.


 2        CPC    Human Resources -                                                                                                                  RP2 -16.03.10; RP4 - 13.07.10                          CED: August 2010 (Contract extended)             SC: 4
                 Recruitment                                                                                                                        New contract procured and agreed July 2010             BN originally scheduled October 2010             Date on FP: ...
                 Advertising &                                                                                                                                                                             eventually slipped to January 2011. RP5
                 Response Handling
                                                                                                                                                                                                           scheduled for July 2011
                                                1.7M                       5



 3        CPC    Human Resources -                                                                                                                  RP2 - 27.05.08; RP4 - 10.12.08; RP5 - 12.01.10;          CED: April 2014(+ 3)                           SC: 4
                 Agency Staff                                                                                                                       RP5.2 - ...                                              Further RP5 scheduled for January 2011         Date on FP: February
                                                                                                                                                                                                                                                            2004
                                                                                                                                                    RP4 agreed December 2008. Contract implementation
                                              42M per                                                                                               started January 2009 and go live date for first phase of
                                               annum                                                                                                implementation completed. Contract working well.
                                                                                                                                                    System roll-out completed including use of online
                                                                                                                                                    timesheet . Initial RP5 submitted to January 2010.


 4        CPC    Human Resources -                                                                                                                  RP2 - 23.04.07; RP4 - 04.09.07; RP5 - 21.10.08;        CED: September 2012 (+ 3)                        SC:
                 Payroll Service &                                                                                                                  RP5.2 - 12.01.10; BN - …; RP5.3 - ...                  Further RP5 scheduled for January 2011           Date on FP: January 2007
                 Payroll System Hosting                                                                                                             New contract awarded, signed and implemented.
                 and Maintenance                 3M
                                                                                                                                                    RP5s submitted October 2008 and January 2010.




                 C:\Docstoc\Working\pdf\74c46c20-274a-4db0-b048-69a518231c7b.xls                                                         11 of 20                                                                                                                              8/12/2011
                                                                                                        JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                      Agenda Item ...

                                                                                           Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                    2011                                 2012                                                                                                                                 STRATEGIC




                                              £ (est)/
                                                                                                                                                                                                           PROJECT STATUS/ PLANNED
           M




                                                                                                                                                                                                                                                             CONTEXT (key




                                                act
    S




                                                                                                                                                             PROGRESS TO DATE
          U




                  PROJECT                                A
                                                         M
                                                         M
 O

          R




                                                                                                                                                                                                                   ACTION                                    deliverables)/
                                                         a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
N

        FO




                                                         a
                                                         p                                                                                                                                                                                                    Date on FP

 5 CPC  Human Resources                                  y
                                                         r                                                                                        RP2 - 18.11.08; RP4 - 10.02.09; RP5 - 13.07.10 ;       CED: February 2013 (+ 3)
CHIEF EXECUTIVE'S
        On Line Recruitment                                                                                                                       RP5.2 - ...                                            Further RP5 scheduled for July 2011
        System
inc Partnerships 200K                                                                                                                             Procurement of online recruitment for Council. Project
                                                                                                                                                  linked with Recruitment and Advertising. RP2
                                                                         5
                                                                                                                                                  November 2008; RP4 February 2009. Systems
                                                                                                                                                  implementation started and first launch completed in
                                                                                                                                                  July 2009. RP5 presented July 2010
    6   CPC    Human Resources -                                                                                                                  RP2&4 - 09.09.08; RP5 - ...                             CED: …...                                     SC: 4
               Executive Search and                                                                                                               RP2/4 agreed September 2008. Contract                   RP5 originally scheduled for March eventually Date on FP: ...
               Selection/Occupational                                                                                                             implementation started April 2009.                      slipped to October 2010
               Testing                         tbc



    7   HPB    Human Resources -                                                                                                                  RP2 - 14.10.08; RP4 - 10.02.09; RP5 - 06.07.10;         CED: February 2012 (+ 2)                        SC: 7
               Occupational Health                                                                                                                RP5.2 - ...                                             Further RP5 scheduled for July 2011             Date on FP: October
               Service                                                                                                                            RP4 approved February 2009. Contract                                                                    2003
                                              507K                       5                                                                        implementation now completed and new contract fully
                                                                                                                                                  operational. RP5 presented July 2010


8       HPB    Leadership                                                                                                                         RP2/BN - 04.12.07; BN - 16.04.08; RP4 - 02.09.08;       CED: September 2010 (+ 1)                       SC: 2, 6
               Programme - 4th Tier                                                                                                               BN - 06.01.09; RP5 - 01.09.09; RP5.2 - ...              Further RP5 originally scheduled for            Date on FP: June 2004
               Managers (Lots 2 and                                                                                                               RP4 presented at September following fast track         September slipped to October 2010
               3)
                                              250K                                                                                                approval given August 2008 by Chair of HPB. BN
                                                                                                                                                  submitted January and RP5 submitted September
                                                                                                                                                  2009.


NEIGHBOURHOODS AND REGENERATION inc Hackney Homes
    1   CPC    Parking - Parking                                                                                                                  RP2 - 23.02.04; RP4 (Del Auth) - 13.09.04; RP5.1 -    CED - 4th September 2009 + 2                      SC: 20, 34
               Enforcement                                                                                                                        23.06.06; RP5.2 - 23.01.07; RP5.3 - 23.10.07; RP5.4 - OJEU to be issued by mid March. Tender            Date on FP: July 2003
                                                                                                                                                  15.07.08; RP5.5 - 12.01.10; BN - 15.06.10.            docs to be developed.
                                                                                                                                                  RP2 - 15.02.11; RP4 - …; RP5 - ...
                                              15M                                     4                                                           Contract performing well. New contract to encompass
                                                                                                                                                  ambassadorial role for officers and includes CCTV.


    2   HPB    Pay & Display                                                                                                                      RP2 - 13.10.09, RP4 - …; RP5 - ...                     CED - ….                                         SC: …
               Machines - PiP                                                                                                                     Procurement being discontinued. PiP memebrs to                                                          Date on FP: August 2009
               Consortium                     745K                                                                                                reconsider their volumes with a decision to precure as
                                                                                                                                                  part of the PiP or alone.

    3   CPC    Alex Nat & Bridge                         4                                                                                        RP2 - 13.07.10 Del Auth; RP4 - 13.12.10 Del Auth;       CED - Capital Scheme                            SC: …
               Garages site New                                                                                                                   RP4.2 - … Del Auth; RP5 - ...                           Signed off by CE and to be submitted to         Date on FP: May 2010
               Build                                     i
                                             £12m                                                                                                 LA new build project. Contract awarded and soon to be   Committee for information March 2011. Due
                                                         n                                                                                        signed, enabling works well under way.                  for completion March 2012.
                                                         f
    4   CPC    Community Drug                            o
                                                         4                                                                                        RP2 - 23.04.07; BN - 22.05.07; BN - 17.07.07; RP4 -     CED - 3rd March 2012                             SC:
               Services                                                                                                                           25.02.08; BN - 21.10.08; RP5 - 20.10.09;                BN re variation of contract originally scheduled Date on FP: …
                                                         i
                                                                                                                                                  RP4.2 - … Del Auth; RP5 - ...                           for November 2010 eventually slipped to
                                              6.5M       n                                                                                        New premises acquired for full execution of service.    March 2011
                                                         f
                                                         o
    5   HPB/   Ways into Work                            2                                                                                        RP2 - …., RP4 - ….; RP5 - ...                           CED - ….                                        SC: …
               Employment                                                                                                                         General framework to support to get local people into   RP4 to be signed by Chair of HPB                Date on FP: Feb 2011
        CPC                                              I
               Services Framework                                                                                                                 work. RP2 signed off by Chair of HPB.
                                              2.5M         4
                                                         n
                                                         f
                                                         o




               C:\Docstoc\Working\pdf\74c46c20-274a-4db0-b048-69a518231c7b.xls                                                         12 of 20                                                                                                                                 8/12/2011
                                                                                                     JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                    Agenda Item ...

                                                                                        Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                 2011                                 2012                                                                                                                               STRATEGIC




                                           £ (est)/
                                                                                                                                                                                                      PROJECT STATUS/ PLANNED
        M




                                                                                                                                                                                                                                                        CONTEXT (key




                                             act
 S




                                                                                                                                                          PROGRESS TO DATE
       U




               PROJECT                                A
                                                      M
                                                      M
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       R




                                                                                                                                                                                                              ACTION                                    deliverables)/
                                                      a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
N

     FO




                                                      a
                                                      p                                                                                                                                                                                                  Date on FP

 6 CPC/ Independent Tenants
                                                      y
                                                      r                                                                                        (RP2 - 27.03.06); RP4 - 17.12.07; RP5 - 10.11.09;     CED - November 2011                            SC: 12, 14,15, 16, 17
CHIEF EXECUTIVE'S
   HPB  and Leaseholders                                                                                                                       RP5.2 - ...                                           RP2 to be presented in June / July.            Date on FP: March 2006
        Advisor [ITLA]
inc Partnerships 600K                                                                                                                          Appointment of panel of representatives to be used by
                                                                                                                                               existing and future estate renewal programmes.



 7   CPC    Woodberry Down                                                                                                                     RP2 - 24.01.05; RP4 - 28.11.05; RP5.1 - 19.10.06;    CED - Capital Scheme                            SC: 13, 14, 15, 16, 17, 18
            Regeneration                                                                                                                       RP5.2 - 04.09.07; RP5.3 - 15.07.08; RP5.4 - ...                                                      Date on FP: May 08
            Programme - Kick                                                                                                                   Appointment of consortia approved by November 2006
            Start Sites Programme
                                                                                                                                               Cabinet. PDA signed August 2006 but amended due
                                           165M                                                                                                to land swap. Building of 117 social rented homes on
                                                                                                                                               old school site almost complete, hand over in June
                                                                                                                                               2011.



 8   HPB    Community - Closed                                                                                                                 RP2 - 21.11.05; RP4 - 11.04.06; RP5.1 - 13.06.07;     CED - 11th May 2010 +1+1                       SC: ...
            Circuit Television                                                                                                                 RP5.2 - 10.06.08; RP5.3 - 01.09.09; RP5.4 - ...       To be re-tendered in conjuction with Parking   Date on FP: October
            Staffing Contract              1.7M                                                                                                Contract awarded April 2006 working well.             Enforcement (Item 1)                           2004



 9   HPB    Murray Grove Post                                                                                                                  RP2 - 10.11.09, RP4 - 02.02.10; RP5 - ...              CED - 25th August 2015                        SC: …
                                           180K                                                                                                                                                                                                     Date on FP: Oct 2009
            Office                                                                                                                             Post Office open.
 10 CPC     Holly Street Phase 6B                                                                                                              RP2 - 24.06.02; RP4 - 28.07.03; Rep 23.05.05; RP5 - CED - Sept 2011                                  SC: 9, 12, 14, 15, 16, 17,
            - Redevelopment                                                                                                                    17.07.07; RP5 - 15.07.08; RP5.2 - 09.12.09; DEL -                                                    18
                                                                                                                                                                                                                                                    Date on FP: May 2005
                                                                                                                                               19.10.10; VAR - 09.11.10; RP5.3 - ....
                                                                                                                                               All but 2 LBH homes completed. Developer delayed
                                           27M                                                                                                 start of final phase due to economic climate. Contract
                                                                                                                                               extended from 01.01.09: 75/ 139 wks (September
                                                                                                                                               2011).



 11 CPC     Waste Management -                                                                                                                 RP2 - 19.12.05; RP2A - 21.03.06; RP4 - 30.10.06;      CED - 28th February 2011 + 2                   SC: 21
            Waste Recycling                                                                                                                    RP5.1 - 22.01.08; RP5.2 - 08.09.09; RP5.3 - ...                                                      Date on FP: February
            Services                                                                                                                           Performance being monitored and operating well.                                                      2004
                                         2.4M pa
                                                                                                                                               Contract extended from 2011 to 2013.


 12 HPB     Criminal Justice Drug                                                                                                              RP2 - 14.10.08; RP4 - 02.06.09; RP5.1 - …;            CED - 1st August 2012                          SC:
            Treatment Service                                                                                                                  Contract start August 2009.                                                                          Date on FP: Oct 2008
                                           4.5M


 13 HPB     Parking -                                                                                                                          RP2 - 11.07.06; RP4 - 26.03.07; BN - 08.07.08; VB - CED - 1st August 2012                            SC: 6, 20
            Management                                                                                                                         01.09.09; RP5 - ....                                                                                 Date on FP: February
            Information Software                                                                                                               Contractor Spur Solutions. Contract signed; system                                                   2005
            Replacement
                                                                                                                                               operational. Additional work outside of original
                                           485k
                                                                                                                                               specification (web pages/Channel Migrations)
                                                                                                                                               commissioned as separate project, some of which has
                                                                                                                                               been delivered and some still in testing.

 14 HPB     Community - Closed                                                                                                                 RP2 - 07.07.09; RP4 - 02.02.10; RP5 - ...           CED - 31st March 13 + 1                          SC: 1, 14
            Circuit Television                                                                                                                 Contractor has gone into liquidation, an associated                                                  Date on FP: September
            Maintenance Contract           220K                                                                                                company has bought the contract, novation agreement                                                  2003
                                                                                                                                               being processed.
 15 HPB     Hackney Enterprise                                                                                                                 RP5 - CPC - 02.06.09.                                 CED - 28th February 2012                       SC: …
            Network                                                                                                                            BN/RP2 - 14.11.07; RP2A.1 - 18.03.08; RP2A.2 -                                                       Date on FP: June 2007
                                          300K +                                                                                               08.07.08; RP4.1 - 11.11.08; RP4.2 - 09.06.09; DEL -
                                           300K
                                                                                                                                               19.10.10; RP5 - …
                                                                                                                                               Contract operational.




            C:\Docstoc\Working\pdf\74c46c20-274a-4db0-b048-69a518231c7b.xls                                                         13 of 20                                                                                                                              8/12/2011
                                                                                                      JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                    Agenda Item ...

                                                                                         Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                  2011                                 2012                                                                                                                               STRATEGIC




                                            £ (est)/
                                                                                                                                                                                                        PROJECT STATUS/ PLANNED
         M




                                                                                                                                                                                                                                                         CONTEXT (key




                                              act
 S




                                                                                                                                                           PROGRESS TO DATE
        U




                PROJECT                                A
                                                       M
                                                       M
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        R




                                                                                                                                                                                                                ACTION                                   deliverables)/
                                                       a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
N

      FO




                                                       a
                                                       p                                                                                                                                                                                                  Date on FP

 16 CPC Ottaway &                                      y
                                                       r                                                                                        RP2 - 09.02.10; RP4 - 16.03.10; RP4A - Del Auth,     CED - Capital Scheme                      SC: …
CHIEF EXECUTIVE'S
        Rendalsham New                                                                                                                          15.06.10; RP5 - ...                                  Due for completion March (Ottoway) May    Date on FP: Dec 2009
        Build          4.2M                               5
inc Partnerships                                                                                                                                LA new build project. Works almost completed on both
                                                                                                                                                sites.
                                                                                                                                                                                                     (Rendalsham). RP5 scheduled for June 2011

 17 CPC      Regeneration -                                                                                                                     RP4 - 20.10.03; Rep - 24.10.05; BN.1 - 12.12.06;       CED - April 2014                              SC: 9, 12, 14, 15, 16, 17,
             Haggerston West and                                                                                                                BN.2 - 20.11.07; RP5.1 - 18.11.08; RP5.2 - …           RP5 to be considered at end of Phase 1 in     18
             Kingsland Estate               90M                        5                                                                        Estate Transferred.                                    July 2011.                                    Date on FP: April 2004


 18 HPB      Remote Monitoring                                                                                                                  RP2 - 02.02.10; RP4 - 31.08.10; RP5 - ...              CED - ….                                      SC: …
             Street Lighting                                                                                                                    Remote monitoring of street lighting for maintenance   On hold until the Carbon Reduction            Date on FP: Aug 2009
                                                                                                                                                and energy efficiency purposes.                        Committee resolve the issue of carbon tokens
                                            850K                                    5                                                                                                                  for dynamic metering which is central to this
                                                                                                                                                                                                       installation.

 19 HPB/     Ways into Work                                                                                                                     RP2 - 10.11.09, RP4 - 13.07.10; RP5 - ...              CED - 31st March 2013                         SC: …
                                                                                                                                                Support to get local people into work. Tender in and                                                 Date on FP: Oct 2009
    CPC                                     4.2m                                                                                                being evaluated.


 20 CPC      Environmental &                                                                                                                    RP2 - 09.12.09; RP4 - 07.09.10; RP5 - ...              CED - ….                                      SC: …
             Waste Management                                                                                                                   To facilitate information sharing between Waste        RP5 agreed in September 2011                  Date on FP: May 2009
             Software [EQuIS]               500K                                    5                                                           Management and Environmental Enforcement.
                                                                                                                                                Development works underway.
 21 CPC      Bridport New Build                                                                                                                 RP2 - 16.03.10; RP4 - 10.6.10 Del Auth; RP4 -          CED - Capital Scheme                          SC: …
                                                                                                                                                13.07.10 Del Auth; RP5 - ...                           Due for completion July. RP5 scheduled for    Date on FP: Dec 2009
                                            180K                                    5                                                           LA new build project. Works underway                   September 2011

 22 CPC      Woodberry Down                                                                                                                     RP2 - 12.12.06; RP2A - 19.06.07; RP2A.2 - 25.03.08; CED - Capital Scheme                             SC: 12, 14, 15, 16, 17, 18
             Regeneration                                                                                                                       BN - 10.02.09; BN - …; RP4.1 - ...; RP4.2 - ...; RP5 -                                               Date on FP: February
             Programme - RSL/                                                                                                                                                                                                                        2004
                                            700M                                                                                                …
             Developer Partner
                                                                                                                                                Phase 2-4 PDA variation to be agreed.
             Selection

 23 HPB/     Stimulant Treatment                                                                                                                RP2 - 13.10.09; RP4 - 13.07.10; RP5 - ...               CED - ….                                     SC: …
             Service                                                                                                                            Provision of intensive 1-2-1 and structured group work RP5 scheduled for October 2011                Date on FP: Aug 2009
    CPC
                                           2.13M                                                                                                to discourage illicit substance, alcohol and prescribed
                                                                                                                                                drug misuse.

                                                                                                                                                RP2 - 24.10.05; BN - 21.03.06; RP2A - 23.06.06; BN - CED - 31st March 2015                           SC: ...
                                                                                                                                                19.10.06; RP4 - 29.01.07; RP5.1 - 00.11.07; RP5.2 - Following approval in January 2011, RP5          Date on FP: February
                                                                                                                                                                                                     scheduled for January 2012                      2004
             Highways: 2011-2015                                                                                                                09.09.08; RP5.3 - 17.11.09; RP5.4 - ....
 24    CPC   Streetscene & Street           40M                                                         5                                       RP2 - 16.03.10; RP4 - 18.01.11; RP5 - ...
             Lighting Contract                                                                                                                  Contract implimented.


 25    HPB     Jobs Brokerage                                                                                                                   RP2 - 17.01.08; RP2A - 18.03.08; RP4 - 08.07.08; BN CED - 30th October 2010 +2                       SC: …
                                                                                                                                                - 06.01.09; RP5 - 05.01.10; VAR BN - 11.01.11;                                                       Date on FP: December
                                                                                                                                                                                                                                                     2007
                                           788k +
                                                                                                                                                RP5.2 - ...
                                            788k                                                                                                Provision of comprehensive service to match Hackney
                                                                                                                                                resident to opportunities around Olympics. Contract
                                                                                                                                                operational.

 26    HPB      Birkbeck Mews                                                                                                                   RP2 - ….; RP2A - …..; RP4 - ….; RP5 - …..;             CED - …...                                    SC: …
                                                                                                                                                Development by way of temporary modular building.                                                    Date on FP: March 2011
                                                                                                                                                Lifespan 10 - 20 years.


 27    CPC   Dalston Lane Terrace                                                                                                               RP2 - 05.04.11 ; RP2A - …..; RP4 - ….; RP5 - …..;     CED - …...                                     SC: …
             Conservation Led                                                                                                                   Back to back purchase then sale of houses and land in Anticipate an RP4 Oct 11                       Date on FP: March 2011
             Regeneration                  220k +
                                            ???k                                         4                                                      conservation area for development.



HACKNEY HOMES




             C:\Docstoc\Working\pdf\74c46c20-274a-4db0-b048-69a518231c7b.xls                                                         14 of 20                                                                                                                             8/12/2011
                                                                                                       JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                                                        Agenda Item ...

                                                                                          Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                   2011                                 2012                                                                                                                                   STRATEGIC




                                             £ (est)/
                                                                                                                                                                                                         PROJECT STATUS/ PLANNED
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                                                                                                                                                                                                                                                              CONTEXT (key




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                                                                                                                                                            PROGRESS TO DATE
         U




                  PROJECT                               A
                                                        M
                                                        M
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       R




                                                                                                                                                                                                                 ACTION                                       deliverables)/
                                                        a Jun         Jul       Aug Sep   Oct Nov Dec   Jan   Feb Mar     Apr   May   May
N

     FO




                                                        a
                                                        p                                                                                                                                                                                                      Date on FP
                                                        y
                                                        r
Property Services
CHIEF EXECUTIVE'S
                                                                                                                                                 RP2 - 13.07.10; RP4 - ...; RP5 - …                   CED - …..                                           SC: , ,,,
incCPC External Decorations
 28
    Partnerships
        & Ancillary work                                                                                                                         Works to be tendered to ensure compliance with       RP4 slipped from April to July 2011                 Date on FP: May 2010
                                              8M                        4                                                                        CLARA and ability to recharge where required. 41 EoI
                                                                                                                                                 evaluated.
 29 CPC       Building Materials                                                                                                                 RP2.1 - 27.03.06; RP2.2 - 26.06.06; RP2A - 12.09.06; CED - 31st May 2011                                 SC: 9, 12,16,17,18
              and Supplies                                                                                                                       RP4 - 20.02.07; RP5.1 - 11.12.07; RP5.2 - 09.09.08;                                                      Date on FP: February
                                                                                                                                                                                                                                                          2004
                                                                                                                                                 RP5.3 - 08.09.09; RP5.4/2&4 - 07.09.10; RP5.5 - ...
                                                                                                                                                 Contracts operational since 01.06.07. Procurement for
                                             45M                                                                                                 Housing Framework all set for use upon expiry.




 30 CPC       Woodberry Down                                                                                                                     RP2 - 15.07.08; BN - …; RP2A - . ; RP4 - ...; RP5 - … CED - March 2012                                   SC: 12, 14, 15, 16, 17, 18
              Regeneration                                                                                                                       Budget agreed July. Mulalley appointed from Decent                                                       Date on FP: February
              Programme - Interim            17M                                                                                                 Homes Framework.                                                                                         2004
              Repairs

 31 CPC       Planned Maintenance                                                                                                                RP2 - 19.02.08; RP4 - RP4 - 15.07.08; BN - 10.02.09; CED - 1st August 2008 + 2                           SC: 9, 12,16,17,18
              - Works: General                                                                                                                   RP5 - ...                                                                                                Date on FP: February
              Buildings and                                                                                                                      Contracts expiring and taken up by DHs.                                                                  2004
                                   20M pa
              Electrical Contracts



 32 CPC       Procurement 2010                                                                                                                   RP2 - 1.06.09; RP2A - 08.09.09; RP4 - 16.03.10; BN - CED - October 2014                                  SC: , ,,,
              DHs                                                                                                                                13.07.10; RP5 - …                                    RP5 scheduled for December 2011                     Date on FP: February
              Maintenance                                                                                                                        Procurement of comprehensive partnering                                                                  2008
                                             100M
                                              64M                                                                                                arrangement to co-ordinate all Decent Homes and
                                                                                                                                                 Planned Maintenance. Contracts signed.
Regeneration
 33 HPB       Corporate Demolition                                                                                                               (RP2 - 27.03.06); BN - 19.06.07; RP4 - 17.10.07;       CED - 31st October 2011                           SC: 12, 14, 15, 16, 17
              Framework                                                                                                                          RP5.1 - 06.01.09; RP5.2 - ...                          Officers currently assessing the likely size of   Date on FP: March 2006
                                                                                                                                                 Contract to be retendered .                            future programmes prior to tendering.



Decent Homes
 34 HPB       Cranston Estate                                                                                                                    RP2 -16.01.07; BN - 03.09.07; RP5 - 18.03.08; BN -     CED - …                                      SC: 12, 14, 15, 16, 17, 18
              Combined Heat and                                                                                                                  13.10.09; RP5.2 - ...                                  Potential source of funding from energy      Date on FP: Sept 2006
              Power Scheme                                                                                                                       Installation of new district heating system. Phase 1   companies negociated but must be match
                                                                                                                                                 complete. In principle CESP funding agreed, waiting    funded by LBH Capital which is under review.
                                             3.1M                                                                                                for LBH match funding to progress Phase 2 & 3.




Others
 35 HPB       Digital Aerial                                                                                                                     RP2 - 09.09.08; RP4 - 10.02.09; RP5.1 - ...; RP5.2 - ... CED - 31st March 2012 + 1                   SC: …
                                                                                                                                                 LAPN lead procurement for framework of digital aerial Update required on success of tenant satellite Date on FP: September
                                                                                                                                                 system installers.                                       dish removal and scaffolding cost where     08
                                              7M
                                                                                                                                                                                                          Decent Home work has already been
                                                                                                                                                                                                          undertaken.
 36 CPC       Integrated Housing                                                                                                                 RP2 - 23.06.03; BN - 24.07.06; RP2 - 26.03.07; RP2A CED - 6th April 2015                                 SC: 2, 9
              Management System                                                                                                                  - 17.07.07; RP4 - 25.02.08; BN - 14.07.09; RP5 - …                                                       Date on FP: April 2004
              (IHMS)                                                                                                                             Supplier selected. Implementation underway Repairs
                                             2.5M
                                                                                                                                                 and ASB operational, remainder to go live by end of
                                                                                                                                                 March 2011.




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                                                                                                           JUNE 2011 PROCUREMENT FORWARD PLAN                                                                                              Agenda Item ...

                                                                                              Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                       2011                                 2012                                                                                                         STRATEGIC




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                                                                                                                                                                                                         PROJECT STATUS/ PLANNED
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                                                                                                                                                                PROGRESS TO DATE
          U




                  PROJECT                                A
                                                         M
                                                         M
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                                                                                                                                                                                                                 ACTION                 deliverables)/
                                                         a Jun         Jul       Aug Sep      Oct Nov Dec   Jan   Feb Mar     Apr   May   May
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                                                         a
                                                         p                                                                                                                                                                               Date on FP

 37 CPC Housing                                          y
                                                         r                                                                                           RP2 - 27.03.06; RP4 - 27.11.06; RP5.1 - 15.07.08;   CED - 31st March 2011 + 3   SC: …
CHIEF EXECUTIVE'S
        Management                                                                                                                                   RP5.2 - 20.10.09; RP5.3 - 13.07.10                                              Date on FP: November
        Contracts                                                                                                                                                                                                                    2006
inc Partnerships 29M                                                                                                                                 Services bought back in house. Item to be deleted
                                                                                                                                                     from FP


LEGEND
     CED       Contract                                                    CPC/HPB                                                                   Cabinet Procurement Committee or Hackney Procurement Board
Del Auth Delegated                                                               EXPT                                                                Exempt Report
     N         New Projects                                                      REM                                                                 Marked for removal from future plans
      R        Red Rated                                                         VAR                                                                 Variation Briefing Note
               Summer                                                             V                                                                  Verbal Briefing Report
         Current Project                                                                              Non Key Decision Briefing Notes (ie RP5s)
The Forward Plan is published monthly and reflects the progress of high and medium risk projects being undertaken by the authority. Reports are submitted for approval at
* Review Point 2: Procurement Strategy - to explain how projects are to be procured and seek permission to go out to market; and
* Review Point 4: Contract Award - following the tender process, Officers recommend to appoint the successful tenderer.




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                                                                                                                                                                                                                                              CONTEXT (key




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        CONTACT             PROJECT                                                                                                                           PROGRESS TO DATE
                                                           Apr   May   Jun   Jul   Aug    Sep   Oct   Nov   Dec   Jan   Feb        Mar                                                                            ACTION                      deliverables)/
                                                                                                                                                                                                                                               Date on FP

CHIEF EXECUTIVE'S inc Partnerships

CHILDREN AND YOUNG PEOPLE'S SERVICES
                                                 £110K                                                                                   Service retendered                                              Savings generated £7K per
        Jackie       Advice and Advocacy for
    1                                             for 3                                                                                                                                                  annum. New contract starts 1st
        Merrifield   Looked after Children
                                                 years                                                                                                                                                   April.
    2   Gerald       Transport for Chilldren &                                                                                           Service retendered                                              Award due end Feb 2011 for
        Dennis                                   £2.4M                                                                                                                                                   implementation for 1st April 2011
                     Vulnerable Adults
    3   Gerald                                   £135K                                                                                   Funding under consideration for 2011/12                         Reduced costs being considered
        Dennis       Young Carers                                                                                                                                                                        for 2011/12.
                                                   pa
    4   Gerald                                    £60K                                                                                   Funding under consideration for 2011/12                         Will be retendered for new service
        Dennis       Independent Visitors                                                                                                                                                                to start September 2011.
                                                   pa
    5   Jackie                                                                                                                           Service performance of this framework to be considered for Data required on performance and
        Merrifield   Approved Provider Lists     Various                                                     4                           retender in autumn 2011. Frameworks for CSC and for Youth. volumes.
    6   Jackie                                                                                                                           Directorate wishes to retain this service for a further year.   Contract to be agreed one further
        Merrifield   Young Women's Project       £23Kpa                                                                                  Service is contracted collaboratively with other North/East     year.
                                                                                                                                         London Boroughs.
    7   Jackie                                                                                                                           Funding under consideration for 2011/12                         Contracts to be retendered for
        Merrifield   Training Contracts          Various          4                                                                                                                                      2011/12 courses to be agreed.



FINANCE AND
RESOURCES Management
 1 Karon west- Asset                              67K                                                                                    3-year contract agreed by DMT
        clarke       System
    2   Mike         CSC Café                                                                                                            Business case agreed.Adverts have been placed in various
        Sofianos                                                                                                                         media
    3   Mike         CSC Q-MATIC System           130K                                                                                   Single Tender Authority obtained in March.ITT issued and
        Sofianos                                                                                                                         evaluated.Contract award report has been
    4   Mike         CSC AV Equipment             101K                                                                                   Business case is being developed
        Sofianos
    5   John     Keltan House Lift                135K                                                                                   Tenders have been received are being evaluated.
        MCDonagh replacement
    6   Vernon      Bailiff contract               Nil                                                                                   Contract award report signed off in March by FDMT               Contract documentation is being
        Strowbridge                                                                                                                                                                                      finalised for signing and
                                                                                                                                                                                                         implementation to start in April
    7   Kay Brown    Online Benefit claim         130K                                                                                   Business case has been written and will need to go FDMT for
                     form                                                                                                                approval.
    8   Norman       Fleet - Tyres                300K                                                                                   Initial Business case has indicated that OGC framework can  Contract awarded
        Harding                                                                                                                          not be applied to this procurement,however recently OGC has
                                                                                                                                         put in place a new contract which is currently being
                                                                                                                                         reviewed.There is a possibility of using this arrangement
                                                                                                                                         instead of doing a full OJEU procurement.

    9   Jill Davys   Council's Insurance          10M                                                                                    Contract award report to be agreed by CPC in March 2008         Contract awarded
                     portfolio
10      Gillian      Call Recording solution       tbc                                                                                   Business case to be finalised
        Wheeldon
11      Chris Locke Provision of Bill             350K                                                                                   Contract awarded in February 2010
                    Payments service




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        CONTACT            PROJECT                                                                                                                       PROGRESS TO DATE
                                                        Apr   May   Jun   Jul   Aug    Sep   Oct   Nov   Dec   Jan   Feb        Mar                                                                           ACTION                 deliverables)/
                                                                                                                                                                                                                                      Date on FP
 12     Mike         BSF Provision of FM      125K                                                                                    Contract awarded in July 2010
        Sparrow      services
 13                  BSF Provision of ICT     240K                                                                                    Contract awarded in August 2010
                     services
 14                  Academy Support and      550K                                                                                    Contract awarded in February 2010
                     Maintenance contract
 15     Jill Davys   RTB Insurance             3M                                                                                     OJEU notice posted in September 2010 and plan to award
                     portfolio                                                                                                        contract in December 2010.




HEALTH AND COMMUNITY SERVICES
        Ted Rogers Library Management        29k                                                                                                                                                     Contract awarded and
    1              System                                                                                                             Upgrade Implemented                                            implemented
    2   Katie Jones Springhill Park          533k                                                                                                                                                    Contract awarded and
                    Changing Rooms                                                                                                    Units under costruction                                        implemented
    3   Mick         Mabley Green            465k                                                                                                                                                    Contract awarded and
        Beanse       Changing Rooms                                                                                                   Units under costruction                                        implemented
    4   Mark White Millfielda/Haggerston     109k                                                                                                                                                    Contract awarded and
                   Toilets                                                                                                            Construction underway                                          implemented
    5   ort          South Marsh Portable    45k                                                                                                                                                     Contract awarded and
                     Building                                                                                                         Unit in use                                                    implemented

    6   Sam Parry    BMX Track Repairs        30k




LEGAL AND DEMOCRATIC SERVICES
    1   Richard      Project Management       68K                                                                                     Business case agreed by DMT. Tender documents being            Contract awarded and
        Caton        Training                                                                                                         prepared. Advert placed on Council and Supply2gov website      implemented
    2   Joanne       Hackney Managers         TBC                                                                                     Business case has been agreed by DMT .Tenders are              Contract awarded and
        Lake         Training                                                                                                         currently being evaluated.                                     implemented
    3   Keith Miller Employee Assistance     33K pa                                                                                   3-year contract agreed by DMT
                     Programme




NEIGHBOURHOODS AND REGENERATION inc Hackney Homes
    1   John         Street Washing           400K                                                                                    Has been held up due to lack of procurement resources          Resources to be allocated and
        Wheatley     Contract                                                                                                                                                                        work to progress
    2   John         Weedspraying Contract    130K                                                                                    Has been held up due to lack of procurement resources          Resources to be allocated and
        Wheatley                                                                                                                                                                                     work to progress
    3   John         Supply of Pesticides     160K                                                                                    Framework to be established to seek economies of scale for     Resources to be allocated and
        Leader                                                                                                                        provision of pesticides and other chemicals for pest control   work to progress
                                                                                                                                      service.

Hackney Homes
    4   Catherine    Furniture Removal &     100k pa                                                                                  Specification being developed Contract to be advertised via                                           Mar-08
        Kirwan /     Storage Service                                                                                                  Compete For website.
        Paulette
        Weekes




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DOCUMENT INFO
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