Bella Terra Liaison Committee Meeting December 10, 2008 Present at the meeting: From Titan Development: Martin Teuscher, Catina D’Achille, Matt Reynolds, Heather Copsey From Bella Terra: Lyn Norman, Jim Norman, Roger Coil, Matt McCalla, Shannon Reid, Jamie Adamson, and Stephanie Condeluci Catina began the meeting by having everyone at the table introduce themselves. The first topic of discussion was an explanation of the purpose of the liaison committee and the expectations and goals. The liaison committee was created to encourage positive communication between the homeowner’s of Bella Terra and the developer. The goal is to open the lines of communication so that people in the neighborhood feel they have a place to go with their questions, issues and concerns so that they can be addressed. The goal is to eliminate enragement and frustration within the neighborhood. The developer is open to any questions and encourages people to ask anything they feel is important for the neighborhood. One point that Catina did stress was that if at any point the members of the committee were asked to pass along information, possibly door- to-door, to homeowners that they remain unbiased when passing along the information, regardless of what their personal opinion might be. The committee’s goal is to accurately disseminate the information learned in the meetings to their neighbors, not create rumors and tension with inaccurate information. The developer also asks that if there is anything going on at all that any neighbor thinks might be an issue; please contact the developer so that we can take care of it as soon as possible. Unless the developer is notified of a specific problem, it cannot be fixed. The next issues were updates on various topics: • A neighborhood directory was created in order to facilitate better communication throughout the neighborhood and this directory will be emailed out to the neighborhood • Development drive-thrus are done bi-monthly by Titan Development in order to see any development problems and also to uphold the CC&Rs for Bella Terra. So far, there have been very few violations in the neighborhood, but Titan Development is committed to upholding the CC&Rs in order to maintain home values in the neighborhood. • If you do receive a letter stating that you have violated the Covenants and Restrictions, please contact the Titan office so that we can discuss a resolution to the problem. We are more that happy to work with you on getting it fixed, but can only do this if you contact the office. The next topic of discussion was the finances and expenses for the HOA. • Martin explained to everyone that the HOA dues are used only for maintenance and never for improvements to the neighborhood. • Currently there is no solid expense projection yet for 2009, because Bella Terra was so new and only started paying many of their bills midway through the year. • Landscape is part of the HOA’s expenses for the year, but only the maintenance, such as mowing and weeding, never the initial cost to install. • The areas that the HOA is responsible for would be the common areas (pool, playground, soccer field, both entrances and areas by the fence and road) • With more homeowners coming in, dues will soon be substantial enough to cover all expenses and save for future road repairs • Landscaping is the largest HOA expense. Titan asks for two bids from landscape companies and takes the most competitive bid. Anyone who has a company that would like to bid, please feel free. Titan can provide the contract specifications to any company who would like to bid. The current landscape company is Enviro Landscape. This information must be submitted no later than March 1, 2009. The next discussion topic was Phase I and Phase II plat maps. • Total lots with both phases will be approximately 182. • 30 lots remain in Phase I (Why start Phase II with all those left?) The remaining 30 lots are “C” lots which are more difficult to sell. So, the developer opens up Phase II which is all “A” lots and makes the availability of those lots to builders contingent on the sale of the lots in Phase I. • Currently builders are holding back and being more cautious. But, homebuilders will always need to build and sell homes so lots will be sold. Right now banks are being more cautious and financing is more difficult to acquire. Things are moving more slowly in the current economic climate, but the market will turn around and builders will be able to build more aggressively soon. • The goal is to have Phase I I open and available by the middle of 2009 • Construction traffic will be heavy for the next 3 – 4 years and there is no access to create a construction entrance off Waterloo. • A big concern of the committee was the wear and tear on the roads by the large construction vehicles. Martin assured everyone that currently the HOA does not pay to maintain the roads and any damage to the roads that is found to be caused by any construction or builder vehicle will always be repaired at the developer’s cost. • Asphalt roads are being patched by concrete – concern of the group was that this is not aesthetically pleasing with the white patches standing out sharply from the black asphalt. The reason for this is that asphalt is much cheaper for paving the entire roads, but when it comes to patching and repairing, concrete is much stronger, more solid and better for the road. While it might not be perfectly aesthetic, it is structurally much better to patch with concrete. The final discussion was a review of the topics that various homeowners had submitted for review at the meeting: • When will developer hand over road repair costs and the entire HOA to be self-governed? This will occur when a quorum of 70% homeowners is reached for both phases of Bella Terra. The attorney who wrote the CC&Rs for the neighborhood will help with the transition • What is happening with the road repair throughout Bella Terra? There was a problem with the paving company who used to do the asphalt in Bella Terra. A change of leadership occurred and they did an unacceptable job with warranty repairs. Titan Development is now working to fix and patch any areas that need work throughout the neighborhood but this is always weather-dependant and most likely will not occur in the winter. • Who is responsible for the repair of broken curbs? If it is the builder’s subcontractors whose trucks drive over and break the curbs, then the builder is responsible for the repair of the curbs. • Water wells – information Several people had expressed interest in putting in second water wells on their property. If so they can contact Titan Development to get more information. The water district for Bella Terra is Rural Water District 1. If anyone has concerns they should get involved and go to the meetings and sit on the board. Every homeowner has a membership to the water district and any concerns can be addressed through involvement. You may contact Alma or Buddy at Rural Water (282-0746) for meetings times, dates and location. The two entrances have their own water wells so they do not run off of Rural Water Dist. 1 • Gate Pricing Information included in the packet – Quote from one company, Psi Security. They stated that a rough estimate for gating the two entrances would be around $38,000.00. Currently the HOA does not have the funds to do this, but it could be done in the future. The pool and clubhouse could also be used as leverage for a loan if the HOA decides to fund a project in the future. The liaison committee members said they would be interested in finding out how the entire neighborhood feels about having a gated community. They said that many would probably be for it but would not want to pay for it. It was also agreed that gates give a false sense of security • Construction Dumping – what can be done? If any person sees a truck dumping trash or concrete, the best thing to do is to write down the company and to get a truck number and the date and time that the incident occurred, if possible. Without information on who is doing the dumping it is nearly impossible to stop it from happening. With information and truck numbers, Titan can call the company and report the incident and action can be taken to stop it from happening again. If anyone sees specific builders’ subcontractors dumping trash or engaging in any inappropriate behavior, please contact the Titan office and we are more than happy to inform the builder about their subcontractors’ behavior. • What can be done about loud noise and hooliganism? The only recourse for loud noise or parties is to call the Logan County Sherriff’s office. • Is it possible to sand the roads during bad weather? Nothing is currently set up for putting sand/salt down if there is an ice storm. The motor grader can be used to scrape snow off roads, but that would only be in extreme cases because the motor grader can be very hard on the roads. There is really no way to put sand/salt the neighborhood roads. • Can we get a key to lock the clubhouse in the winter so it is not left open? The group decided that the keypad lock is sufficient and enables everyone to have access. People need to please make a point to be responsible and take care of their resources and turn lights off and lock up when they are done using the clubhouse. • Soccer Field: Goals will be installed soon and it is accessible for anyone to use. If anyone knows soccer teams who need a place to practice they are more than welcome to use the Bella Terra soccer field. • What is happening with the Summit house on the corner of Rivanna Way and Bella Terra Way? It is not finished, Matt Reynolds has been calling Summit continually to try and get the area improved. There has been some mowing and progress which is good. The problem is that the house was poorly build and Summit will probably have a hard time selling it. Currently no one is sure if Summit is officially bankrupt or not. The bank cannot disclose much information. The next step is to hope for foreclosure and then purchase from the bank to finish out the house and sell. This process is slow and could take up to a year or more. Craig Hill’s house on Bella Sera Drive is in mortgage foreclosure and was purchased at auction, most likely by the bank. It should be for sale soon. • The entrance fountains leak, can this be fixed? The fountains are not really leaking, but they are set to automatically fill up every day to cover evaporation, but if it doesn’t evaporate, it will overflow and that is why it appears to leak. In the summer there is an algae problem in the fountain water – can they try to fix? This duty will be added to the 2009 maintenance contract. • Erosion control problems, especially in the spring. Silt fence is a constant problem and especially in the spring. It is a never ending battle. If there is a spot that is particularly bad or the silt fencing has been torn down from construction, please call and Titan can help with additional erosion control. • What are the lot prices for Phase II? Lots will start at $50k, which is an increase from Phase I. Builders from Phase I will have the option to go in to Phase II. A small, solid group will be in Phase II because this keeps accountability high. Some builders who have showed interest are Mark Abel and Bart Everett. If anyone has friends who are interested in building in Bella Terra with a builder who currently is not an approved builder, the developer is open to any new builders, pending a review. • What can be done about speeders throughout the neighborhood? Stop signs can be put in strategic places, especially on Bella Terra Way to discourage speeders. We would like input from the homeowners on where they think stop signs would be effective. Once that is determined the development company would work with the homeowner to determine placement of the sign in the road easement of the yard. The elementary school bus is especially bad about speeding through the neighborhood – Catina volunteered to talk to the Edmond Public School’s bus barn to discourage the speeding driver. • Website: Titan Development’s website: www.titanok.com has a section for Bella Terra and the Bella Terra HOA. If anyone has suggestions or ideas for this area of the website please contact Heather. This area could be utilized for many different purposes.