Docstoc

Rockwall ISD

Document Sample
Rockwall ISD Powered By Docstoc
					                                                                        REQUEST FOR PROPOSAL
                                                                           CUSTOM APPAREL
                                                                            RFP 11-05.13-103




                                            I. NOTICE TO PROPOSERS

The Rockwall Independent School District (RISD) is soliciting proposals (hereafter called proposal) for CUSTOM
APPAREL per the specifications stated elsewhere in this solicitation document. Proposals shall be submitted in an
envelope marked on the outside with the vendor’s name and address and proposal number (RFP 11-05.13-103,
CUSTOM APPAREL) to:

                                    Director of Purchasing
                                    Rockwall ISD
                                    1050 Williams Street
                                    Rockwall, TX 75087

Proposals will be received at the above address until 2:00 PM May 13, 2010. Proposals will be opened as received
beginning April 12, 2010. Prices will not be read, nor disclosed in any other manner until award is made.

Faxed proposals will not be accepted. Proposals must be submitted in sufficient time to be received and time-
stamped at the above location on or before the published date and time shown on the RFP. Rockwall ISD will not be
responsible for mail delivered from the post office. Vendors must submit sealed proposals in the form of the
executed Offer Form and Price Offer Sheets together with any material required by this RFP by the time and date
specified. All proposals must remain open for ninety (90) days from the opening date pending acceptance by RISD.


This is an as-needed type service contract for all RISD campuses and departments. The contract period will be
effective from July 1, 2010 or date of award (whichever is later) through June 30, 2011 (with the option of two [2] one-
year extensions).

Multiple awards are anticipated. The district seeks to accept all responsible vendors on an unequal basis, thus
allowing RISD’s campuses/activities/departments to choose the vendor that best meets their needs based on factors
including, but not limited to, price, availability, and delivery. Vendors awarded contracts under this RFP will be
identified as “approved vendors” with Rockwall I S D.




Debra A MacDonald , RTSBA                                       March 11, 2010
Director of Purchasing                                          Date




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                               Page 1
                                          II. INSTRUCTIONS TO VENDORS
                                                 CUSTOM APPAREL
                                                  RFP 11-05.13-103

1.0 GENERAL. The following instructions by the Rockwall Independent School District are intended to afford
vendors an equal opportunity to participate in the proposal process.

         1.1 Any explanation desired by a vendor regarding the meaning or interpretation of these Instructions or
any other RFP documents must be requested in writing to RISD, Director of Purchasing, 1050 Williams Street,
Rockwall, TX 75087 with sufficient time allowed for a reply to reach vendors before the submission of their offers.
Oral explanations or instructions will not be binding.

          1.2 The terms offeror, contractor, proposer, vendor, and/or bidder refer to the person/firm that submits the
offer to this solicitation document. The terms RISD, owner, district, and/or government entity refer to Rockwall
Independent School District.

2.0 SPECIFICATIONS. Vendors are expected to examine the specifications, standard provisions and all
instructions. Failure to do so will be at the vendor's risk. Offers submitted on other than authorized forms or with
different terms or provisions may be considered to be non-responsive.

3.0 INFORMATION REQUIRED. Each vendor shall furnish the information required by the RFP documents. The
vendor shall sign the Offer Form and return with the Price Offer Sheets. The person signing the documents must
initial erasures or other changes. Proposals signed by an agent are to be accompanied by evidence of his authority
unless such evidence has been previously furnished to RISD.

4.0 SUBMISSION OF PROPOSALS. The vendor should propose his/her lowest and best price. Proposals shall be
submitted in an envelope marked on the outside with the vendor’s name and address and the RFP number/name.
Proposals must be submitted in sufficient time to be received and date/time stamped at RISD’s Purchasing Office on
or before the published deadline date and time shown on the RFP. Fax proposals will not be accepted.

         4.1 Pricing should include packaging and transportation unless otherwise noted by the vendor. All pricing
information shall be entered on the proposal in ink or typewritten.

         4.2 RISD is exempt from federal excise taxes, state and local sales and use taxes.

         4.3 Failure to manually sign the offer will disqualify it from being considered.

         4.4 Multiple awards are anticipated. The district seeks to accept several responsible vendors on an
unequal basis, thus allowing RISD’s campuses/activities/departments to choose the vendor that best meets their
needs based on factors including, but not limited to, price, availability, and delivery. Vendors awarded contracts
under this RFP will be identified as “approved vendors” with Rockwall I S D.


5.0 OPENING PROPOSALS. All proposals shall be opened as received. Prices will not be disclosed because
discussions/negotiations may take place and disclosure of prices may adversely impact the competitive advantage
afforded to vendors. Trade secrets and confidential information contained in proposals shall not generally be open
for public inspection, but RISD’s records are a matter of public record.




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                              Page 2
                                            III. GENERAL CONDITIONS
                                                 CUSTOM APPAREL
                                                  RFP 11-05.13-103

1.0 SCOPE OF PROPOSAL. It is the intent of Rockwall Independent School District (RISD) to enter into "as
needed" contracts with one or more companies or individuals to handle custom apparel for the district. The district
purchases custom apparel in the form of student printed t-shirts, embroidered logo shirts for departments, team
practice uniforms, custom bags, team traveling uniforms, etc.

          1.1 This RFP is in six (6) parts/sections: I. Notice to Vendors; II. Instructions to Vendors; III. General
Conditions; IV. Responsibilities of Offerors; V. Specifications; and VI. Offer Forms. All parts are applicable and form
a part of all contract documents and a part of the terms/conditions of all purchase orders for products included in the
specifications and offer forms.

        1.2 This is an as-needed type service contract for services. The contract period will be effective for the
2010-2011 school year from July 1, 2010 or date of award (which ever is later) through June 30, 2011 but may be
extended as stated elsewhere in this document.

                   1.2 (a) There may be sample specifications listed with this proposal. The District is looking for
pricing that can be competitively evaluated for award purposes. The District does not guarantee any purchases from
specifications. Specific quantities and services will be noted on subsequent purchase orders issued under this
contract.

                  1.2 (b) The district is not required to purchase from all awarded vendors.

                  1.2 (c) The awarded vendor(s) under the terms and conditions of this contract will complete any
purchase order issued during the effective period of this contract.

                  1.2 (d) RISD reserves the rights to negotiate price/delivery with successful vendor(s) for products
offered in response to this RFP during the effective period of this contract.

                    1.2 (e) The contract may be extended in additional one-year periods up to a maximum of three
years (i.e., first period being one year with two one-year extensions) at the unilateral discretion of RISD based on
factors such as, but not limited to, unit prices, delivery satisfaction, compliance with terms/conditions, and needs of
the district. To exercise each option to renew, RISD must give written notice to the vendor of its election to renew for
one (1) additional year within forty-five (45) days of the expiration of the agreement. If RISD fails to timely exercise
any of the options to renew, all remaining options to renew shall expire and terminate.

2.0 CONDITIONS OF AGREEMENT. The conditions of agreement consist of the following and in the event of
conflicting provisions, the order of importance is:
                    * Responsibilities of Offerors (Section IV.)
                    * Instructions to Vendors (Section II.)
                    * General Conditions (Section III.)
                    * Notice to Vendors (Section I.)
                    * Specifications (Section V.)
                    * Offer Forms (Section VI.)

3.0 PROPOSAL SUBMITTAL. A signed, submitted proposal constitutes an offer to perform the work and/or deliver
the product(s) and/or services specified in the solicitation.




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                               Page 3
4.0 RESERVATION OF RIGHTS. RISD expressly reserves the right to:

         (a)      Reject or cancel any or all proposals;
         (b)      Waive any defect, irregularity or informality in any proposal or RFP procedure;
         (c)      Waive as an informality, minor deviations from specifications at a lower price than other proposals
                  meeting all aspects of the specifications if it is determined that total cost is lower and the overall
                  function is not impaired;
         (d)      Reissue a RFP;
         (f)      Consider and accept an alternate proposal as provided herein when most advantageous to RISD;
         (g)      RISD has the right to cancel the contract with a thirty day written notice, without prejudice, for
                  factors including, but not limited to, non-availability or non-appropriation of funds; and/or
         (h)      Procure any item or services by other means to meet time-sensitive requirements.

5.0 EVALUATION. It is the intent of the school district to obtain the best quality materials at the lowest prices
possible. In determining to whom to award a contract, the district considers the following criteria:

         1.       The purchase price;
         2.       The reputation of the vendor and of the vendor's goods or services;
         3.       The quality of the vendor's goods or services;
         4.       The extent to which the goods or services meet the district's need;
         5.       The vendor's past relationship with the district;
         6.       The impact on the ability of the district to comply with vendor exceptions to the RFP,
         7.       The total long-term cost to the district to acquire the vendor's goods or services
         8.       Any other relevant factor specially listed in the request for bid or proposals

6.0 ACCEPTANCE. Acceptance of a vendor's offer for services will identify the vendor as an approved vendor with
RISD. Notification of award will be by a letter of acceptance. The letter of acceptance citing the RFP consummates
the contract which consists of the RFP, the vendor’s offer, and the signed letter of acceptance. Subsequent
purchase orders may be issued as appropriate.

7.0 TITLE AND RISK OF LOSS. The title and risk of loss of any goods required in connection with any work done
for the district shall not pass to RISD until it actually receives and takes possession of the goods at the point(s) of
delivery, i.e., FOB Destination.

8.0 DELAYS AND DEFAULTS. In case of default of the vendor, RISD reserves the rights to terminate the purchase
order. In case of default of three (3) purchase orders, the district reserves the right to terminate the contract, remove
them as an approved vendor and suspend future business with the vendor.

9.0 PURCHASE ORDERS. Per CH Local of District Policy - All purchase commitments shall be made by the
Superintendent or designee on a properly drawn and issued purchase order, in accordance with administrative
procedures. District employees shall not be permitted to purchase supplies or equipment for personal use through
the District’s business office. Completing work or providing product without a purchase order may result in non-
payment by the district and/or termination of awarded contract and “approved vendor status.”

10.0 INVOICES AND PAYMENTS. Vendor shall submit separate invoices, in duplicate, on each purchase order
after each delivery. Invoices shall indicate the purchase order number and the RFP number. Invoices shall be
itemized. A copy of the bill of lading should be attached to the invoice and mailed to RISD Business Office attn:
Accounts Payable at 1050 Williams Street, Rockwall, TX 75087. The vendor shall make no charge or addition to the
accepted price for delivering, placing, or invoicing product(s). Payment shall not be due until all items on the
purchase order have been received by RISD (unless specified in the specifications) and the above instruments are
submitted and the invoice has been accepted by RISD. All prices shall be F.O.B. destination. Funds for completed


                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                                Page 4
purchase orders concerning this contract will be available within thirty (30) days of completion and acceptance by the
district.

11.0 TERMINATION. RISD shall have the right to terminate for default all or any part of this contract if vendor
breaches any of the terms hereof or if the vendor becomes insolvent or files any petition in bankruptcy. Such right of
termination is in addition to and not in lieu of any other remedies which RISD may have in law or equity, specifically
including, but not limited to, the right to collect for damages or demand specific performance. RISD may terminate
the contract and debar the vendor for future “bidding” for violations of the federal requirements including, but not
limited to, “Contract Work Hours and Safety Standards Act”, “Equal Employment Opportunity Act”, and “Energy
Policy and Conservation Act”.

12.0 ASSIGNMENT OF OVERCHARGE CLAIMS. Successful vendor shall assign to RISD any and all claims for
overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA, Section
1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et
seq.

13.0 ASSIGNMENT-DELEGATION. No right or interest in this contract shall be assigned or any obligation
delegated by offeror without the written permission of RISD.

14.0 INSURANCE. The successful offeror, at his/her own expense, shall provide and maintain insurance with fiscally
sound firms (at least an AM Best rating of A-) authorized to do business in Texas as follows. Successful offeror may
be required to provide a copy of insurance coverage to RISD. Insurance certificates may contain a provision, or
offeror’s signature on this bid/proposal certifies, that coverage afforded under the policies will not be cancelled until at
least thirty (30) days prior written notice has been given RISD. Insurance must remain in effect for the duration of
this contract. In some cases, the district may be required to be named as an additional insured on the vendor’s
insurance coverage. If the district is to be named as an additional insured on the vendor’s insurance coverage, the
certificate indicating this should be provided within ten (10) calendar days from date of award. If the district requires
a certificate of insurance, the bid/proposal number and title should be noted in the “Description of
Operations/Locations/Vehicles/Special Items” block of the certificate and the “Certificate Holder” block of the
certificate should read, “RISD, Attn: Director of Purchasing, 1050 Williams Street, Rockwall, TX 75087.” Additional
insurance requirements may be required for construction and/or services projects and will be identified elsewhere in
this document.

           14.1 Workers’ Compensation: Successful offeror must maintain workers’ compensation coverage for
employees as required by all applicable Federal, State, Maritime, and local laws including Employer’s Liability with a
limit of at least $500,000.

         14.2 Comprehensive General Liability:           General Aggregate                              $1,000,000
                                                         Products - Comp / or Agg                          300,000
               Commercial General Liability              Personal & Adv. Injury                            300,000
               Claims Made Occur.                        Each Occurrence                                   300,000
               Owner’s Contractor’s Protection.          Fire Damage (Any one Fire)                         50,000
                                                         Med. Expense (Any one person)                       5,000

         14.3 Property Damage:                           Aggregate                                      $ 600,000
                                                         Bodily Injury Each Person                        300,000
                                                         Each Accident                                    300,000
                                                         Each Occurrence                                  100,000

         14.4 Automobile Liability for:                  Combined Single Limit                          $1,000,000
              Any Auto                                   Bodily Injury Each Person                         100,000


                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                                   Page 5
              All Owned Autos                            Bodily Injury Per Accident                         300,000
              Scheduled Autos
              Hired Autos                                Property Damage - Aggregate                        300,000
              Non-Owned Autos                            Property Damage Each Occurrence                    100,000
              Garage Liability                           Aggregate                                        1,000,000

         14.5 Umbrella form - Excess liability                                                          $1,000,000
              State the limits that your company carries:                                               $

         14.6 Worker’s Compensation:
              Statutory and Each Accident                                                               $ 500,000
              Employer’s Liability Disease - Policy Limit                                                 500,000
              Disease - Each Employee                                                                     500,000

15.0 INDEMNIFICATION AND HOLD HARMLESS: Except as otherwise expressly provided, offeror shall defend,
indemnify, and hold RISD harmless from and against all claims, liability, loss and expenses, including reasonable
costs, collection expenses, and attorneys’ fees incurred, which arise by reason of the acts or omissions of offeror, its
agents or employees in the performance of its obligations under this contract. This clause shall survive termination of
this contract.

16.0 WARRANTY-PRODUCT. Vendor shall not limit or exclude any implied warranties, and any attempt to do so
shall render this RFP voidable at the option of RISD. Vendor warrants that the goods furnished will conform to the
specifications, drawings, and descriptions listed in the proposal documents, and to the sample(s) furnished by
vendor, if any. In the event of a conflict between the specifications, drawings, and descriptions, the specifications
shall govern.

17.0 WARRANTY-SAFETY. Vendor warrants that the product sold to RISD shall conform to the standards
promulgated by the federal government including, but not limited to, the U.S. Department of Labor under the
Occupational Safety and Health Act (OSHA) and the Consumer Product Safety Commission (CPSC). In the event
the product does not conform to applicable safety standards, RISD may return the product for correction or
replacements at the vendor's expense. In the event vendor fails to make the appropriate correction within a
reasonable time (i.e., 2 weeks) correction may be made by RISD at vendor's expense.

18.0 WARRANTY-INFRINGEMENTS. Vendor agrees to ascertain whether goods manufactured in accordance with
the specifications will give rise to the rightful claim of any third person by way of infringement or the like. If vendor is
of the opinion that an infringement or the like will result, he will notify RISD to this effect in writing within two weeks
after the signing of this RFP. If RISD does not receive notice and is subsequently held liable for the infringement or
the like, vendor will indemnify RISD for any damages due to such claim. If vendor, in good faith, ascertains that
production of the goods in accordance with the specifications will result in infringement or the like, this RFP shall be
null and void. RISD may pay vendor for the reasonable cost (as determined by RISD) of his/her search as to
infringements.

19.0 LIQUIDATED DAMAGES. If the successful offeror fails to deliver or defaults on this contract within the time
specified in the contract, the offeror shall pay (or have withheld from payments due), at the option of RISD, to RISD
as liquidated damages a fee up to 25% of the Purchase Order.

20.0 DISCUSSIONS/NEGOTIATIONS. Discussions/negotiations may be conducted with vendors who are deemed
to be within the competitive range.

21.0 INTERPRETATION. This writing is intended by the parties as a final expression of their agreement and is
intended also as a complete and exclusive statement of the terms thereof. No course of prior dealings between the


                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                                   Page 6
parties and no usage of the trade shall be relevant to supplement or explain any term used herein, and acceptance of
a course of performance rendered under this RFP shall not be relevant to determine the meaning of this RFP even
though the accepting party has knowledge of the performance and opportunity for objection.

22.0 APPLICABLE LAW. First, the laws of the State of Texas shall govern this RFP and its resulting contract.
Venue for any disputes arising thereunder shall be in Rockwall County, Texas. Secondarily, the laws of the Uniform
Commercial Code (UCC) as adopted in the State of Texas and in force on the date of this RFP shall govern.

23.0 DISTRICT ON-SITE REQUIREMENTS. All District property and facilities are a “drug free zone”. No one may
use, consume, carry, transport or exchange tobacco, cigarettes, or illegal drugs while in a school district building or
while on school district property. The vendor, its company, and its employees shall adhere to this policy. For the
safety of students, all Contractors when working at a campus will sign visitor log in the office at the campus. An
identification badge will be worn if required by the campus administrator. All contractors must also be in a uniform
that identifies them at all times.

24.0 NOTIFICATION OF CRIMINAL RECORD. At the time of offer submission, the person or entity submitting an
offer must give notice to the district if the person or an owner or operator of the business entity has been convicted of
a felony. The notice must include a general description of the conduct resulting in this conviction of a felony. This
requirement does not apply to a publicly held corporation.

25.0 CONFLICT OF INTEREST QUESTIONNAIRE. Effective January 1, 2006, any person or entity who contracts
or seeks to contract with RISD for the sale or purchase of property, goods, or services (as well as agents of such
persons) (hereafter referred to as Vendors) are required to file a Conflict of Interest Questionnaire with the District.
Each covered person or entity who seeks to or who contracts with RISD is responsible for complying with any
applicable disclosure requirements. RISD will post the completed questionnaires on its website.

26.0 USE BY OTHER GOVERNMENT ENTITIES. The Texas Education Code 44.031 (a)(5) allows for government
entities, i.e. state agencies, local governments and school districts, to enter into cooperative agreements to allow the
procurement process to be performed by a single entity on behalf of all those electing to participate. Any of the
above entities may be granted the privilege of joining the awarded contract at the option of the successful bidder
only. In the event the successful bidder allows another governmental entity to join the Rockwall ISD contract, it is
expressly understood that the Rockwall ISD shall in no way be liable for the obligations of the joining governmental
entity.




Rockwall ISD is an active member of the Educational Purchasing Cooperative of North Texas. There are currently
62 members all located in Dallas / Fort Worth area. Membership in EPCNT covers school districts in the following
counties; Ellis, Dallas, Collin, Rockwall, Kaufman, Hunt, Fannin, Grayson, Cooke, Denton, Wise, Palo Pinto, Parker,
Tarrant, Tarrant, Johnson, Hood, Somervell and Erath. If responding vendor is interested in sharing proposal pricing
with EPCNT member districts it must be marked on the Offer Form. Note that offer forms of positively responding
vendors will be posted on the districts web site.




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                                Page 7
                                      IV. RESPONSIBILITIES OF OFFERORS
                                              CUSTOM APPAREL
                                               RFP 11-05.13-103


1.0 The responsibility for compliance with this solicitation and the subsequent contract shall be with the
bidder/offeror.

2.0 Offerors are expected to provide prompt service that is due under this contract including warranties. Past
performance of offerors may be a factor in awarding future contracts.

3.0 Offerors are expected to deliver service(s) / product(s) per specifications. Awarded vendors are expected to
provide quotes to district representatives and are expected not to initiate any work prior to receiving a signed
purchase order from the District.

4.0 The warranty conditions for all supplies and/or equipment shall be considered manufacturer’s minimum warranty
unless otherwise agreed to in writing.

5.0 Please return only the offer forms and affidavits unless exceptions to the proposal document itself are made.
Proposals must be received by 2:00 PM May 13, 2010. Proposals will be opened as received beginning April 12,
2010. Prices will not be read, nor disclosed in any other manner until award is made. There will not be exceptions
from the May 13, 2010 2:00 PM deadline. Vendors are encouraged to respond early to make sure proposal
responses have reached the correct department. Proposals must reach the purchasing department or be hand
delivered to the Administrative Office Receptionist (she will mark with the date and time) to be considered “received.”

6.0 Submit one (1) original.

7.0 The proposer declares that in the event of the award of a contract to the undersigned to this offer will comply with
the Immigration Reform & Control Act of 1986.




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                               Page 8
                                                 V. SPECIFICATIONS
                                                 CUSTOM APPAREL
                                                   RFP 11-05.13-103

1.0 It is the intent of RISD to enter into a contract for custom apparel which may include school logo shirts, athletic
team t-shirts or polo’s etc. The medium may be screen printing or embroidery. Screen printing and embroidery
process, guaranteed 100% washable, with permanent paint or dye process.

2.0 Each school will be responsible for art work or may work with the vendor to design desired apparel. Awarded
vendors are expected to provide quotes to district representatives and are expected not to initiate any work
prior to receiving a signed purchase order from the District.

         2.1 LOGOS AND EMBROIDERY - The campus/department will supply the Vendor with necessary artwork
and information regarding color, design, size, and shape of logo and/or embroidery at time of each order. The
campus/department may hire the Vendor to produce the artwork for screen printing and / or embroidery.

          2.2 PRINTING - Screen printing and embroidery process, guaranteed 100% washable, with permanent
paint or dye process.

         2.3 PRICE QUOTATION - If requested by a campus or department within the District, the Vendor must
provide a quotation to the campus or department that will include all associated costs for producing the item(s) being
requested. All prices in the quotation shall be equal to or less than the prices given in the awarded proposal.

         2.4 SAMPLES, It’s at the campus or department discretion to request samples before beginning work.

3.0 Vendors must accept districts purchase orders and will not accept orders without a purchase order
signed by the Director of Purchasing of RISD.

4.0 Vendors who start or complete orders without a District Purchase Order signed by the Director of
Purchasing will be subject to removal from the “approved vendors list.”

4.0 Please complete the following questionnaire about your company and its capabilities and than complete the
sample offer form using current prices so a price comparison analysis can be done with all responding vendors.

         4.1 How long have you or your company been in business?

         4.2 List at least three references that we may contact with current phone number, name and title of contact.




         4.3 How many employees do you have?




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                                 Page 9
5.0 Please identify your capabilities by completing the following:

         Silk Screen Press                    Number of items that can be printed at one time

         What is the largest screened panel you can produce                                  smallest?

         What is your screen color limit?

         Embroidery Machine                   What is your smallest                largest                sized logos.

         Number of embroidered items that can be created a one time

         How many colors can be used in an embroidered logo?

         Can you help with design?                     Is there an additional charge for design help?

         Can you create a logo or t-shirt design from a computer image?            What Format?

         What is your typical turnaround time

         Do you provide pick up and delivery?                    Is it included in your quoted pricing?




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                                 Page 10
                                                   VI. OFFER FORM
                                                  CUSTOM APPAREL
                                                   RFP 11-05.13-103

                                                 TO: ROCKWALL ISD

I, or we, the duly authorized undersigned, having carefully read the Instructions to Vendors, General Conditions,
Notice to Vendors, Contract Specifications, Responsibilities of Vendors, and Offer Forms, do hereby agree to enter
into a contract with RISD by tendering this offer to perform the work required and/or provide the product(s) specified
in this solicitation. I, or we, will deliver the product(s) per specifications found in this RFP document for the prices
indicated.

I, or we, also certify to the accuracy of the certifications required (including, but not limited to, Felony Conviction
Notice) which accompany this offer.

The prices in this offer have been determined independently, without consultation, communication, or agreement for
the purpose of restricting competition, as to any matter related to such prices, with any other vendor or with any
competitor. I, or we, are authorized to submit this offer and have not been a party to any collusion among
offer/vendors in restraint of freedom of competition by agreement to offer at a fixed price or to refrain from offering; or
with any RISD employee, Board Trustee, or consultant as to quantity, quality, or price in the prospective contract, or
in any terms of the prospective contract except in any authorized discussion(s) with RISD’s Purchasing personnel; or
in any discussions or actions between offer/vendors and any RISD employee, Board Trustee, or consultant
concerning exchange of money or other things of value for special consideration in the award of this contract.




Date:                                                   Name of Firm:

Signature:                                              Firm’s Address:

Name:

Title:                                                  Phone #:

E-Mail:                                                 Fax #:

Web Address:                                            SS or Fed ID #:


Agreeable to Co-Operative Purchasing (Sec III Item 26.0)                     Yes                        No
Note that offer forms of responding vendors will be posted on the districts web site.




ENVELOPES SHOULD BE PLAINLY MARKED: “RFP 11-05.13-103, CUSTOM APPAREL”




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                                Page 11
                                              VI. PRICE OFFER FORM
                                                 CUSTOM APPAREL
                                                  RFP 11-05.13-103

1. T-Shirt Pricing – Price per one t-shirt and identify the price break quantity. Reflect price break as a % discount.
Attach additional price sheets if needed.

                                     One Color Screen            Two Color Screen            Three Color Screen

         100% Cotton Heavy Duty, Colored Tee                     T-Shirt Weight
         Sizes Children’s S-XL
                  Adult S-XL
                  Ext XXL-XXXXL
         Price Break


         100% Cotton Medium Duty, Colored Tee                    T-Shirt Weight
         Sizes Children’s S-XL
                  Adult S-XL
                  Ext XXL-XXXXL
         Price Break


         50/50 Poly/Cotton Heavy Duty, Colored Tee               T-Shirt Weight
         Sizes Children’s S-XL
                  Adult S-XL
                  Ext XXL-XXXXL
         Price Break


         50/50 Poly/Cotton Medium Duty, Colored Tee              T-Shirt Weight
         Sizes Children’s S-XL
                  Adult S-XL
                  Ext XXL-XXXXL
         Price Break


         100% Cotton Heavy Duty, Colored Tee, Small Logo on Front, Large Print on back
         Sizes Children’s S-XL
                  Adult S-XL
                  Ext XXL-XXXXL
         Price Break


         50/50 Poly/Cotton Heavy Duty, Colored Tee, Small Logo on Front, Large Print on back
         Sizes Children’s S-XL
                  Adult S-XL
                  Ext XXL-XXXXL
         Price Break




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                               Page 12
                                              ROCKWALL I S D
                                             1050 Williams Street
                                            ROCKWALL TX 75087

                                         FELONY CONVICTION NOTICE

Statutory citation covering notification of criminal history of contractor is found in the Texas Education Code
#44.034. Following is an example of a felony conviction notice:

FELONY CONVICTION NOTIFICATION

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a),
states “a person or business entity that enters into a contract with a school district must give advance
notice to the district if the person or an owner or operator of the business entity has been convicted of a
felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states “a school district may terminate a contract with a person or business entity if the
district determines that the person or business entity failed to give notice as required by Subsection (a) or
misrepresented the conduct resulting in the conviction. The district must compensate the person or
business entity for services performed before the termination of the contract.”

THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION

         I, the undersigned agent for the firm named below, certify that the information concerning
notification of felony convictions has been reviewed by me and the following information furnished is true to
the best of my knowledge.

VENDOR’S NAME:

AUTHORIZED COMPANY OFFICIAL’S NAME (PRINTED):

A. My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable.

        Signature of Company Official:

B. My firm is not owned nor operated by anyone who has been convicted of a felony:

        Signature of Company Official:

C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:

        Name of Felon(s):

        Details of Conviction(s):



        Signature of Company Official:




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                       Page 13
    ROCKWALL INDEPENDENT SCHOOL DISTRICT – PURCHASING DEPARTMENT

Notice to Vendors:         Conflict of Interest Questionnaire Required by Chapter 176 of the Texas Local
                           Government Code

Effective January 1, 2006, any person or entity who contracts or seeks to contract with RISD for the sale or purchase
of property, goods, or services (as well as agents of such persons) (hereafter referred to as Vendors) are required to
file a Conflict of Interest Questionnaire with the District. Each covered person or entity who seeks to or who contracts
with RISD is responsible for complying with any applicable disclosure requirements. RISD will post the completed
questionnaires on its website.

The Conflict of Interest Questionnaire must be filed:

·   No later than the seventh business day after the date that the Vendor begins contract discussions or
    negotiations with the government entity, or submits to the entity an application, response to a request for
    proposal or bid, correspondence, or other writing related to a potential agreement with the entity.

·   The Vendor also shall file an updated questionnaire not later than September 1 of each year in which a covered
    transaction is pending, and the seventh business day after the date of an event that would make a statement in
    the questionnaire incomplete or inaccurate.

Note: A Vendor is not required to file an updated questionnaire if the person had filed an updated statement on or
after June 1, but before September 1 of the year.

The Conflict of Interest Questionnaire may be downloaded from the Texas Ethics Commission’s website at
http://www.ethics.state.tx.us/whatsnew/conflict_forms.htm.

Completed forms should be sent to:

         Rockwall Independent School District
         Att’n: Purchasing Department
         1050 Williams Street
         Rockwall, Texas 75087

The Local Government Officers of the Rockwall Independent School District are:

         Board of Trustees:          Craig Zurek - President
                                     Dr. David Loftis – Vice President
                                     Doug Hamilton - Secretary
                                     Leigh Plagens
                                     Dr. Stan Lowrance
                                     Chris Cuny
                                     Russ Childers

         Superintendent: Gene Burton, Ed.D




                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                                                                              Page 14
                                  ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103                  Page 15
                              ROCKWALL ISD
CUSTOM APPAREL RFP 11-05.13-103              Page 16

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:68
posted:8/12/2011
language:English
pages:16