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FY09 Compact Planning Process
Notes:
Please submit any comments or questions to the Compact Planning Feedback Form.
Phase I: Conduct Compact Planning Sessions
1 18 meetings were conducted with faculty, staff, and students in September and October, 2008.
2 ~ 175 individuals participated.
3 Over 200 comments were received.
Phase II: Analysis of Session Feedback
1 Comments were grouped by topic.
2 Over 130 topic areas were identified.
3 Topic summary information was published on the Compact Planning Website.
Phase III: Consolidate Requests into Possible Project List
1 'Compact Planning Request for FY10 and Beyond' were published on the Compact Planning
Website.
Phase IV: Develop List of Approved Projects
1 6 Projects were identified as FY10 Projects. A FY10 Project means the project is anticipated to
begin in FY10 or has already started.
Enterprise Information Technology Services
9/17/2009
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Compact Planning Proposed Request for FY10 and Beyond
Record 1
Topic Project Title Project Status
ID#
319 Advising Online advising solution for the university Proposed
ASG: Create a mechanisms to subsides ASG
322 ASG services Proposed
Student Software: Improve access to student
361 Campus Licensing versions of software Proposed
Subscriptions: Aggregative university
362 Campus Licensing subscriptions to leverage better pricing Proposed
Increase utilization of technology in the
373 Classroom Technology classroom Proposed
Communication: Better understanding how
changes in central applications affect
324 Communication departments Proposed
Compact Planning: Extend to other areas on
329 Compact Planning the UGA campus Proposed
Computer Labs: Create a process in which
students can load computer lab software on
327 Computer Labs personal computers. Proposed
Computer Labs: Improve the process of
computer locking so computers aren't locked
360 Computer Labs and unavailable for use Proposed
Power Consumption: Update settings on
campus computers in order to decrease power
330 Computer power consumption consumption Proposed
Course Evaluations: Creation of an online
342 Course Evaluations course evaluation system Proposed
Credit Card Payments: Enterprise approach
331 Credit Card for secure online ordering options Proposed
Digital Media Collaboration: Need for faculty,
staff, and students to collaborate on digital
334 Digital Media Collaboration media in varying locations Proposed
Enterprise Information Technology Services
9/17/2009
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Compact Planning Proposed Request for FY10 and Beyond
Record 1
Topic Project Title Project Status
ID#
Distance Learning: Increase access to off-
campus services and dedicated distance
335 Distance Learning learning classrooms Proposed
Dorms: Increase network connectivity to
338 Dorms better support video content Proposed
EITS Services: Create a service catalog with
341 EITS Services identified service owners Proposed
EITS Services: Create a better understanding
339 EITS Services for campus on the services EITS offers Proposed
EITS Knowledge Base: Create EITS
knowledge base to share expertise within
340 EITS Services EITS Proposed
Faculty Data: Need authoritative source for
343 Faculty Data data Proposed
Firewall: Standardized solution for extended
344 Firewall campus locations Proposed
Utilities: Create a better funding model for
369 Funding water, heat, and electrical on campus Proposed
Departmental Fund Sharing: Create a
mechanism to allow for the sharing of funds
333 Funding for IT needs Proposed
HIPPA Data: Create infrastructure around
346 HIPPA HIPPA data. Proposed
318 IMS Data Access to IMS data for advising purposes Proposed
358 Information Security Services Extended Campus: Security Training Proposed
Access to additional consulting services
374 Information Security Services offered by Information Security Proposed
IT Collaboration on campus: Increasing the
328 IT Collaboration collaboration partnerships on campus Proposed
IT Expertise Database: Launching of the
347 IT Expertise Database database Proposed
Enterprise Information Technology Services
9/17/2009
Page 3 of 9
Compact Planning Proposed Request for FY10 and Beyond
Record 1
Topic Project Title Project Status
ID#
IT Policies: Create a central repository of all
348 IT Policies UGA IT policies in one common area FY10 Project
IT Professional Helpdesk: Create a IT
Professional Helpdesk which will allow UGA
Technology Staff direct access to Level 2/3
345 IT Professional Helpdesk expertise. Proposed
349 Kronos Kronos--Student Worker Time Reporting Proposed
Learning Management System: Capability to
371 Learning Management System cc individuals in LMS emails Proposed
Macintosh Support: Improve Macintosh
350 Macintosh Support Support for end users Proposed
Mobile solutions: Ability to utilize mobile
351 Mobile solutions features Proposed
Support to the Jack: Extended Campuses
352 Network Support Wired and Wireless Solution Proposed
CESS Process: Integrate Web Development
326 Procurement Standards into the process Proposed
Procurement (Sciquest): Streamline the
356 Procurement purchasing process FY10 Project
Project Management: Enterprise Solution for
357 Project Management UGA Proposed
Property Control System: Add improvements
to make updates directly and process off-
323 Property Control System campus information online FY10 Project
Create a central repository of all applications
320 Repository for all UGA applications (developed and off the shelf) Proposed
Research: Provide free web publishing
mechanism to enable researchers to publish
325 Research research online Proposed
Residence Halls: Increase the software
336 Residence Halls available in the labs Proposed
Residence Halls: Kiosk available for email
337 Residence Halls and basic applications FY10 Project
Enterprise Information Technology Services
9/17/2009
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Compact Planning Proposed Request for FY10 and Beyond
Record 1
Topic Project Title Project Status
ID#
Schools and Colleges Applications: Improve
applications/systems for colleges/schools
332 Schools and Colleges Applications which need special accommodations Proposed
353 Student System Student System: Replacement for OASIS Proposed
OASIS: Add privacy controls similar to
354 Student System Facebook Proposed
355 Student System OASIS: Online Tutorial for Orientation Proposed
Installing College specific applications in the
363 Terry College SLC Proposed
Online Testing: Evaluation options for course
365 Testing-Online testing online Proposed
UGA Webspace: Improve Security on web
359 UGA Webspace Security folders FY10 Project
UGACard and MyID: Streamline the
367 UGACard/MyID integration of UGACard and MyID FY10 Project
Archnews and UGAlert: Improve process for
321 UGAlert and Archnews keeping information current in these systems Proposed
VPN: Create enterprise option for web-based,
368 VPN client-less VPN solution Proposed
Web Developers: Creation of a web
370 Web Developers Portal developers portal Proposed
Web Server: Off-site server for crisis
366 Web Server Business Continuity communication Proposed
1 A FY10 Project means the project is anticipated to begin in FY10 or has already started.
Enterprise Information Technology Services
9/17/2009
Page 5 of 9
FY09 Compact Planning Comments
Topic Number of Comments
Access to Data 1
Advising Online 1
Alternate Identifier 11
Application Ownership 1
Applications available at UGA: Creating a central repository of information 1
Apprenticeship Program: Establish a formal program 1
Appropriate Use of 3rd Party Tools - Hosted 1
ArchNews 1
ArchNews and UGAAlert databases: Process for keeping information current 1
ArchNews: Inability to include attachments and Time-delay of some messages 1
Areas of Interest-HTML Email 1
ASG Services: Creating a possibility for subsidizing 1
Asset Management 1
Better understanding/communication on impact of central application changes on departments 1
Calendar: Options for faculty/staff vs. students 2
Central Web Publishing Service 1
Centralized Backup 3
CESS Process: Incorporate Web Development Standards 2
CITP Structure 1
Classroom Software: Flexibility with software installation for students with their own computer 1
Collaboration 9
Communication: Utilize IT to improve overall communication 1
Compact Planning Process 12
Computer Power Consumption: Update settings to use less power 1
Credit Card Order: Secure Online Ordering options 1
DegreeWorks 1
Departmental Application: Better awareness among departments about applications being developed 3
Departmental Needs: Understanding special needs departments and where duplication exists 1
Departmental Partnerships: Funding 4
Digital Media Collaboration 1
Disaster Recovery 5
Distance Learning: Increase access to services off-campus and dedicated distance learning classrooms 1
Document Management 3
Dorm Computers: Load Additional Software 1
Dorms: Kiosk for email and basic applications 1
Dorms: Network Connectivity 1
EITS - IT Liaison 1
EITS Budget 2
EITS Knowledge Base 1
EITS Services: Develop service managers for EITS services 1
Enterprise Information Technology Services
9/17/2009
Page 6 of 9
FY09 Compact Planning Comments
Topic Number of Comments
Access to Data 1
Advising Online 1
EITS Services: Improve Awareness and Understanding of services offered 4
Email and Calendar system 4
Email Next-Generation: How will listservs work and what is the effect on communication? 1
Email System 2
Email: 3rd Party Tools Policy 1
Employee Orientation: Establish a technical new employee orientation 1
Enterprise Data Management 1
Enterprise Data Management Solution 5
Enterprise Data Management: Standard APIs to access data for UGA central organization and Departments 1
Evaluations Online 2
Extended Campuses: Bandwidth Needs 1
Extended Campuses: Input on UGA Business Applications 5
Faculty Data: Need for Authoritative Source 1
Firewall: Standardize solution 1
Graduate Students Systems: System is needed similar to DARS 1
Griffin Campus: Bandwidth needs 3
Helpdesk 1
Helpdesk: IT Professional Helpdesk in order to access Level 2/3 assistance 1
HIPPA Data 1
Hosted Solutions: Timeline on policy decision 1
Hosting for servers centrally 2
Hosting Options for UGA Enterprise Systems 1
ID Management 12
IT Expertise Database 2
IT Leadership 4
IT Policy 2
IT Staff 1
IT Standards 1
ITIL (Information Technology Infrastructure Library) 1
Kronos - Student Time Sheets 1
Learning Management System 7
Library - Ensuring continued ability to conduct research off campus 1
Library Special Collections Network Connectivity 1
Macintosh Support 1
Meetings: Online Collaboration Options 1
Mobile Solutions: Ability to utilize mobile features 2
Network Support Wired and Wireless 4
Enterprise Information Technology Services
9/17/2009
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FY09 Compact Planning Comments
Topic Number of Comments
Access to Data 1
Advising Online 1
Network Support Wired and Wirless: Extended Campuses Integration 2
New Technology Symposium: UGA version of the BOR Annual Computing Conference 1
OASIS 9
OASIS: Add Privacy Control Features similar to Facebook 1
OASIS: Online Tutorial for Orientation 1
Off Campus Areas - Access to Basic Services 1
Online Directory: Updating Email 1
Online Syllabus 1
Portal 2
Printing Kiosk 1
Procurement 1
Project Management: UGA Enterprise Solution 1
RCC: Capacity-Storage and Bandwidth 1
RCC: Research Administration System 1
RCC: Sustainable Funding Model 3
RCC: Support for Web Services 1
Records Retention Policy 1
Security 1
Security Awareness, Training, and Education 4
Security Consulting: Request for enhanced consulting services 1
Security Standards 1
Security Training: Extended Campuses increase options 1
Security: Improve security on UGA Webspace 1
Servers: Standards for setting up servers 1
SharePoint 1
SLC Computers: Improve process for computers locking after use 1
Software Purchasing: Students 1
South Milledge Connectivity Areas 1
SSN Out of Business Processes 2
Streaming Video and Audio 1
Student Lab Closings: Impact 1
Student Software 1
Student System 1
Student Tech Fee 1
Student Workers: Utilization during breaks 1
Subscriptions: Aggregate subscriptions for leverage in pricing 1
Technical Support for Departmental Techs 1
Telephony 2
Enterprise Information Technology Services
9/17/2009
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FY09 Compact Planning Comments
Topic Number of Comments
Access to Data 1
Advising Online 1
Terry-Business Software/SLC 2
Terry-Course Specific Laptop Requirement 1
Testing and Examinations: Provide a mechanism for online testing 1
UGA Mail Interface 1
UGA Online Services: Increase enterprise solutions for evaluation tools, course offerings 1
UGA Website: Off-site server for crisis communication 3
UGACard and MyID: Streamlining processes 2
UGAMail 6
UGAMail: Continued POP Support in new system 1
Utilization of technology in the classroom 3
Virtualization 1
VPN 1
Water, heat, and electrical services bills funding model 1
Web Developer Portal 1
Web Upgrades to CAPTCHAs 1
WebCT - cc mail capability 1
WebCT: grade sheet- ability to have more than one 1
Wireless 2
Wireless Printing 1
Enterprise Information Technology Services
9/17/2009
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