Docstoc

Secondary Gradebook

Document Sample
Secondary Gradebook Powered By Docstoc
					                 Secondary Gradebook and Attendance
Gradebook Overview
Chancery SMS Gradebook enables you to create and organize
assignments, record scores for homework and exams, create
individualized notes for your students, and send grades to the Chancery        Chancery SMS Gradebook
SMS server.
Chancery SMS is the central information repository. Synchronization of              Parker School                                 Teacher 1 - Home
Chancery SMS Gradebook data with Chancery SMS takes place once                       Gradebook Clients                              Gradebook Client
                                                                                (Connected to Chancery SMS)                          (Not connected
Chancery SMS Gradebook is connected to the Chancery SMS server.                                                                    to Chancery SMS)
Data can also be transferred between computers on which you use
Chancery SMS Gradebook through a memory device such as a USB
Flash memory stick or a CD. Further information on synchronization is                                           Chancery
included later in this course.                                                                                    SMS
                                                                                   Cypress School                                 Teacher 2 - Home
                                                                                     Gradebook Clients                               Gradebook Client
                                                                                                                 Centralized
                                                                                (Connected to Chancery SMS)                       (Sometimes Connected)
When using Chancery SMS Gradebook, your single user ID is used to                                             District & School
                                                                                                                  Database
access all of your classes in Chancery SMS Gradebook, as well as to
access Chancery SMS. When working with Chancery SMS Gradebook
you need to set up a number of different components:
     Scoresheets                                                              Chancery SMS Gradebook
     Categories
     Assignments
     Grading Tables



Scoresheets
                                                                The scores view is the most common view in Chancery SMS
                                                                Gradebook. This is where scores for assignments and grades for
                                                                report cards are entered, summary grades are reviewed, and new
                                                                assignments added. There are two types of scoresheet available in the
                                                                scores view:

                                                                Teacher-Owned Scoresheets (Grade Keeping)
                                                                You can set up scoresheets for the courses you teach in a way that
                                                                best meets your own requirements. Teacher-owned scoresheets use
                                                                school provided grading tables. You can think of teacher-owned
                                                                scoresheets as a way to capture your grade keeping for specific
                                                                activities.

                                                                  The summary column in each teacher-owned scoresheet displays
                                                                  summary calculations of each student’s scores. These grades are
                                                                  displayed in one of the following formats:
       Percentage – percentage grade calculated from all assignments recorded for the student in the scoresheet
       Letter Grade – student’s letter grade appropriate to his or her percentage, as defined in the class’ Grading Table
       Points Achieved – the total of all the points recorded for the student in the scoresheet
       Points Possible – total points the student could have achieved if the student had all perfect scores
Grading Period Scoresheets (Grade Reporting)
Grading period scoresheets contain the data that is submitted to Chancery SMS as each student’s final grade for a grading period. You
can think of grading period scoresheets as your grade reporting capture. Each column in a grading period scoresheet represents a grade
item for the courses that you teach. Grading period scoresheets are created by your school and cannot be changed. Grades for each
grading period in a teacher-owned scoresheet are transferred to the relevant grading period scoresheet, which in turn, is used to
generate report cards.
Note: Any grade items in the grading period scoresheet that are associated with a narrative comments or standard comments grading
table, cannot be transferred from teacher-owned scoresheets and must be entered directly in the grading period scoresheet.

                                                                                                                                                          1
Categories (weighted grades)
Categories are general types of assignments, such as
homework or quiz. Assignments are grouped in categories.
When you create a category, you must specify if it should           Categories
be created:
     in the current scoresheet only
                                                                       A category is a
     for the currently selected class                                                                  Category       Weight
     in all classes                                                    grouping of
                                                                        assignments                     Homework         3
                                                                                                        Essay            1
Chancery SMS Gradebook calculates the total score a                    Each category has a
                                                                                                        Lab              4
student attains for all assignments in a category. This score           name and can have an
can be expressed either as a total point’s score or a                                                   Quiz             2
                                                                        assignment weight
weighted score, as defined in each scoresheet.                                                          Test             6
                                                                       Categories can be
Weighted scores enable you to place more emphasis or                    created within the
weight on certain assignment categories than on others. In              current scoresheet,
the example shown, tests carry six times more weight in the             class, or all classes
students’ final grade for a subject than essays.
The Score Summary by Category view allows you to see at             Chancery SMS Gradebook

a glance how each student performs in each category in
each scoresheet, as opposed to individual assignment scores.


Assignments
                                                                        You can enter scores in Chancery SMS Gradebook for each
                                                                        assignment that students complete.
     Assignments
                                                                        Examples of secondary assignments include Fractions Quiz 1,
                                             An assignment is an       Physics Lab 3, and Integers Chapter Test.
                                              item for which            Assignment scores must always be entered as points achieved
                              Ch
                                e             scores can be
                              Te mist                                   against total points possible.
                                 st   r
                                    1 y
                                              entered
                                             Assignment scores
                                              are always                If you are used to grading on a percentage basis, simply make
                    7/
                                             expressed as points       the points possible 100, then all assignments will be the points
                       10
                                                                        out of 100.
                                                                        Note: Assignments will forever be ordered in your gradebook
                                                                        the way they were entered. You will not be able to change the
     Chancery SMS Gradebook
                                                                        order.


Grade Tables
Grading Tables are used to define summary scores whether letter grades or percentage ranges. All your scoresheets must be associated
with a Grading Table. Anywhere letter grades display in Gradebook, such as in the Summary column of a scoresheet, those grades are
assigned from the percentage definitions provided by a grading table.
Grading Tables created by the school are not editable. They must be used in Grading Period Scoresheets because they are the standards
for report cards. There are five different types of grading table available in Chancery SMS. These are:
      Numeric
      Letter Grade
      Graphic Symbol
      Narrative Comment
      Standard Comment
Depending on how grading has been set up at your school, the numeric, letter grade, and graphic symbol grading tables can be used in
Chancery SMS Gradebook to translate assignment scores to summary grades as well as to transfer grades in the correct format to
report cards.


                                                                                                                                           2
Logging in to Gradebook
                                                                           The first time you log on to Chancery SMS Gradebook, you must be at a
                                                                           computer within the district. The first thing that happens is that a brand
     Logging on to Chancery SMS Gradebook                                  new personal gradebook is created for you. This process may take a few
                                                                           minutes.

             First time log on creates
                                                                           This gradebook contains the following information from Chancery SMS:
        1                                                                       List of classes
               personal gradebook
                                                                                Class rosters
                                                                                Grading period scoresheets
                                  Teacher adds scoresheets,
                              2
                                   categories, assignments                      Grading tables

                                                   Teacher synchronizes
                                                                           Only information pertaining to your classes and students is made
                                             3   gradebook with Chancery   available in your gradebook. You will need to perform some setup
                                                    SMS at each save
                                                                           activities in your gradebook before you can begin to use it to enter
                                                                           grades. These activities include creating assignments, assignment
     Chancery SMS Gradebook                                                categories, and teacher-owned scoresheets.

     Procedure
            1.    Locate the SMS Gradebook shortcut on your desktop.
            2.    Double Click the icon.
            3.    Enter your username and password.


The Gradebook Screen
1.  Title Bar: Displays the school name, teacher
    name, and the name of the application.
2. Menu Bar: Provides access to all available                              Chancery SMS Gradebook Interface
    commands. To display a menu, click a menu         1
                                                      2
    option.                                                                                  3
3. Toolbar: Provides quick access to frequently         4                                          5
    used commands. The toolbar can be dragged
    and dropped to be repositioned on the screen.             6               7
    Each of the items on the toolbar will be                                                    8
    discussed in the next section
4. Class / Subject Dropdown: Displays a list of
    all classes taught by you for the current
    grading period. The data is displayed
    alphabetically by school, then class, then
    subject.
5. Scoresheet Dropdown: Displays a list of
    teacher-owned scoresheets and grading period                                  9
    scoresheets associated with the selected class.
    You are also able to create a new scoresheet or
    copy an existing scoresheet from here.               10
6. Class Roster: Lists the roster for the currently  11
    selected class. Inactive students are displayed
    at the bottom of the list in italics.
7. Summary Grade Column(s): Displays the summary grades for teacher-owned scoresheets.
8. Assignment Grade/Grade Item Columns: In teacher-owned scoresheets this area of the window displays columns for each
    assignment for which you can enter scores. In grading period scoresheets, grade item columns are displayed.
9. Average Score Row: Displays an average score for each assignment in a teacher-owned scoresheet.
10. Notes Panel: Contains two tabs - Student and Score, where you can enter notes specific to each. This panel is only available in
    teacher-owned scoresheets.
11. Status Bar: Displays current information about the state of the application. Each section of the status bar is discussed in the
    Status bar section below.


                                                                                                                                                    3
The Toolbar
      Button     Name                             Description
                                                  Saves the current gradebook, and if connected to Chancery SMS,
                 Save
                                                  synchronizes changes.
                 Print                            Prints the current view.
                 Undo                             Reverses your last action.
                 Redo                             Reverses the last action undone.
                 Cut                              Moves the selected text to the clipboard.
                 Copy                             Copies the selected text to the clipboard.
                 Paste                            Copies the selected text from the clipboard to the current location.
                 Details                          Displays the details window for the current view.
                 Notes                            Shows/hides the notes panel when in scores view.
                 Scores                           Displays the scores view.
                 Score Summary by Category        Displays the score summary by category view.
                 Student Year-to-Date             Displays the student year-to-date view.
                 Report Card/Progress Report
                                                  Displays the report card/progress report preview.
                 Preview
                 Assignment List                  Displays the assignment list view.
                 Grading Tables                   Displays the grading table view.
                 Special Scores                   Displays the special scores view.



The Status Bar
 Online/Offline Status Indicator: When a
  connection to Chancery SMS is available, the
  indicator is green and Online is displayed.
  When a connection to Chancery SMS is not
  available, the indicator is red and Offline is
  displayed.
 Progress Bar: The progress bar displays the
  progress of the save (and synchronize)
  operations. To display a tool tip that shows the
  percentage complete, position your cursor over
  the bar when saving.
 Elapsed Time Indicator: When you save (and
  synchronize), the indicator displays the amount
  of time that has elapsed since the start of the
  operation.
 Current View: Displays your current view.
 Chancery SMS Data Changed: This icon is displayed when information owned by Chancery SMS changes in your gradebook.
 Offline Changes Pending: This icon is displayed when you have made changes in your local gradebook that have not been
  synchronized with Chancery SMS.
 Unsaved Changes Pending: This icon is displayed when you have made changes in your gradebook but have not yet saved your
  work.




                                                                                                                             4
Setting up your Gradebook                                                                    Setting Up Your Gradebook

When you log on to Chancery SMS Gradebook for the first time, the following                             Set up First Teacher-
                                                                                               1
                                                                                                         Owned Scoresheet
items are available:
                                                                                                           2            Create Categories
        List of classes
        Grading period scoresheets                                                                                      3        Copy Scoresheet
        Class rosters
        Grading tables                                                                                                            4    Create Assignments


Before you can enter scores, the following steps must be completed:                                             5   Copy Assignments
1. Set up first teacher-owned scoresheet: Set up a scoresheet for a class that
    you can then use as a template to create further scoresheets by copying.            Chancery SMS Gradebook

2. Create categories: Since categories are copied together with scoresheets,
    create categories that you use regularly for the classes you teach.
3. Copy scoresheet: Create copies of the scoresheet for all classes that have a similar setup. The copied scoresheet inherits the display
    format, calculation type, grading table, assignment categories, and any assignments.
4. Create assignments: Create assignments in your first scoresheet based on the categories that you defined.
5. Copy assignments: You can copy assignments both within the same scoresheet as well as separately to other scoresheets. You
    are now ready to enter scores in your scoresheets.


Setting up TEACHER Scoresheets                                                  Teacher-Owned Scoresheets
A typical setup for scoresheets in your gradebook is to create one
teacher-owned scoresheet per grading period for each class that you                Teacher-Owned Scoresheet Q1                      Teacher-Owned Scoresheet Q2




                                                                                                                   2




                                                                                                                                                                2
                                                                                                            1




                                                                                                                                                         1
                                                                                                                             1




                                                                                                                                                                      1
teach. For example, if you teach 5 classes for 4 nine weeks you will have                      Math                                            Math




                                                                                                                   st




                                                                                                                                                                st
                                                                                                            st




                                                                                                                                                         st
                                                                                                                         HW




                                                                                                                                                                     HW
                                                                                                                 Te




                                                                                                                                                              Te
                                                                                                          Te




                                                                                                                                                       Te
                                                                                             Summary                                         Summary
20 grade scoresheets that you create for grade keeping. However you               B Adams          68       60    70         66    B Adams      46       40    50     48
                                                                                  R Dutt           74       70    80         78    R Dutt       85       75    80     90
will only see the scoresheets that are created for a subject.                     S Hill           69       60    75         70    S Hill       56       60    50     57
                                                                                  P Sims           82       86    71         80    P Sims       66       60    71     75
Each of these teacher-owned scoresheets then supplies the grade for the
course to the grading period scoresheet.                                                    Grading Period
                                                                                            Scoresheet Q1
                                                                                                                                             Grading Period
                                                                                                                                             Scoresheet Q2
                                                                                             Q1 Math             Conduct                     Q2 Math          Conduct
Note that there may be an additional grade item, such as conduct, on the         B Adams
                                                                                 R Dutt
                                                                                               68
                                                                                               74
                                                                                                                                  B Adams
                                                                                                                                  R Dutt
                                                                                                                                               46
                                                                                                                                               85
grading period scoresheet for which you have not collected grades in             S Hill        69                                 S Hill       56
                                                                                 P Sims        82                                 P Sims       66
your teacher-owned scoresheets. In such cases, you can enter the grade
                                                                                 Chancery SMS Gradebook
directly into the grading period scoresheet.

    Procedure
         1.   If you are not in the Scores view, from the View menu, click Scores.
         2.   From the Class/Subject dropdown, click the subject/section you want to create a new scoresheet for.
         3.   From the Scoresheet dropdown, click Create New Scoresheet.
         4.   In the Scoresheet Details window, complete the following fields:

        Field Name              Enter
        Name                    Enter a name that describes the grading period.
        Score Display           Here you will choose if you wish the grades you enter to be displayed as either
        Format                   - score only (numeric)
                                 - letter grade only (code)
                                 - both score and letter grade (numeric and code)
        Calculation Type        In summary columns you will choose either
                                 - a total of all assignments scores (total points),
                                 - calculates a weighted score (weighted),
                                 - doesn't calculate any scores (no calculation)
        Grading Table           A list of all grading tables available for the scoresheet
        Decimal Places          Choose from none up to three
         5.   Click Save.
         6.   Click the red X to close the window.
                                                                                                                                                                           5
    Practice
        1.   From the View menu, click Scores.
        2.   From the Class/Subject dropdown, click your first class.
        3.   From the Scoresheet dropdown, click Create New Scoresheet.
        4.   In the Scoresheet Details window, complete the following fields:
             Name: Nine Weeks 1
             Score Display Format: Code and Numeric
             Calculation Type: Weighted
             Grading Table: Default
             Decimal Places: 1                                                Weighted Category Calculations
        5.   Click Save.                                                      Category
                                                                                         Actual
                                                                                         Score
                                                                                                  Actual
                                                                                                  %
                                                                                                         Category
                                                                                                         Weight
                                                                                                                  Weighted Category
                                                                                                                  Amount
        6.   Click the red X to close the window.                             Homework 150/200  75%          4    300

                                                                                Tests            30/50     60%   6     360


Setting up (weighted) Categories                                                Labs             60/80     75%   2     150

                                                                                Class Work       90/100    90%   1     90


If you define the calculation type on a scoresheet as weighted, then            Total            330/430         13    900

you must define a weight for each category used. By default there will                                                 900/13

already be one category called Default Category. You will need to               Total %          76.7%                 69.2%
change this to one of your TEACHER DEFINED categories.
                                                                               Chancery SMS Gradebook
As seen in the example above, the student’s weighted score can vary,
sometimes considerably, from the actual score.

For example if you have three categories called tests, quizzes and homework. You want make tests count as 50% of their final grade,
quizzes are 30% and homework is 20%. You would enter 50, 30 and 20 for category weight.


    Procedure
        1. From the View menu, click Score Summary by Category.
        2. From the class/subject dropdown, click the class or subject you want to create the category in.
        3. From the scoresheet dropdown, click the scoresheet you want to create the category in.
        4. Click the New column header.OR
            If the Details window is not displayed, from the Window menu, click Details.
        5. In the Assignment Category Details window, click New.
        6. In the New pop-up, click the desired option:
                     Option                                       Creates the new category
                     Create in all classes                        In all classes, in all scoresheets
                     Create in this class                         In all scoresheets you have created for this class
                     Create in this scoresheet                    For the displayed scoresheet only

        7. In the new row created, click inside the Category cell and change the name to the desired category name.
        8. Click inside the Weight cell. Enter the weight of the category in the cell.
        9. Click Save.
        10. Click the red X to close the window.
    Practice
        1.  From the View menu, click Score Summary by Category.
        2.  From the class/subject dropdown, click your first class.
        3.  From the scoresheet dropdown, click the scoresheet Nine Weeks 1.
        4.  Double Click on the first column named Default Category.
        5.  In the Assignment Category Details window, select the words Default Category in the category column and change it to
            Tests. In the weight column next to Tests enter 50
        6. Click the New button then choose Create in this Scoresheet.
        7. Change Category 1 to Quizzes, change 0 to 30.
        8. Click the New button then choose Create in this Scoresheet.
        9. Change Category 1 to Homework, change 0 to 20.
        10. Save and close the window.
                                                                                                                                      6
Copying a TEACHER Scoresheet
Once you have created your categories you can copy the scoresheets for the other nine weeks. If you teach multiple classes that have
exactly the same grading setup, you can copy the scoresheets to a different class.

    Procedure
        1.   If you are not in the Scores view, from the View menu, click Scores.
        2.   From the Scoresheet dropdown, click Copy Existing Scoresheet.
        3.   In the Copy Scoresheet dialog, complete the following fields:
                      Field                                        Click or Enter
                      From Class/Subject                           The class or subject containing the scoresheet you want to
                      dropdown                                     copy
                      From Scoresheet dropdown                     The scoresheet you want to copy
                      To Class/Subject                             The class or subject where you want the new scoresheet
                                                                   to be stored
                      New Scoresheet Name                          The name for the copy
        4.   Click Copy.
             OR
             To close the dialog without copying, click Close.

    Practice
        1.   From the scoresheet dropdown, click the scoresheet Copy Existing Scoresheet.
        2.   From Class/Subject dropdown, choose your first class.
        3.   From Scoresheet dropdown, choose Nine Weeks 1
        4.   To Class/Subject dropdown, choose your first class.
        5.   New Scoresheet Name, enter Nine Weeks 2
        6.   Click the copy button.


Creating an Assignment
                                                                 Only you create assignments, there are no Gradebook limitations on the
      Assignment Details                                         assignments themselves. Using assignment details, you can create new
                                                                 assignments, delete and copy existing assignments, and modify
                                                                 assignment names, dates, values and categories. Each scoresheet must
                                    Name
                                                                 have the required assignments created before scores can be entered.
                                    Possible Points
                                    Category
                                                                 Note that assignments can also be copied between scoresheets, provided
                                    Grade Item Association
                                                                 that the category for the assignment exists in the scoresheet.
                                    Grading Period
                                     Association                 When creating an assignment, the details shown above must be
                                    Date Assigned               entered.
                                    Due Date
                                    Description
                                                                It is important to note that once assignments are entered in a
                                                                scoresheet, they cannot be sorted. It is, therefore, important to
                                                                consider the order of assignments when entering them. This ensures
       Chancery SMS Gradebook                                   that you will find the order easy to work with, for example,
                                                                chronological order.
Since scores can only be entered for assignments, you must create assignments to capture scores for items like conduct and effort in
the teacher-owned scoresheet. Alternatively, these can be entered manually in the grading period scoresheet.
If you copy a scoresheet after assignments have been entered, ensure that the grade item association for each assignment is still valid
in the new scoresheet.

You can view the details for multiple assignments using the assignment list view. This displays all the assignments for the selected
scoresheet. This format allows you to quickly review the assignments you have already created, and create new assignments for your
scoresheets. You can also edit the information attached to each assignment.

                                                                                                                                          7
    Procedure
        1.  From the View menu, click Assignment List.
        2.  Click New in the New Assignment Row. A blank assignment row displays in the table with some default entries.
        3.  Click in the Assignment column in the blank row and enter the name of the new assignment.
        4.  Click in the Points column and enter the total number of points the assignment is worth.
        5.  Click in the Category column and choose the category your assignment is in.
        6.  Click the Grading Period column and choose the correct grading period.
        7.  Click the Grade Item column and choose the correct item you want your grades to average to on the reporting scoresheet.
        8.  Click in the Date Assigned column. A small calendar will appear and you can choose the date you want to use. You can
            also enter the date by typing in the correct date in the cell.
        9. Repeat the above process with Due Date column.
        10. The Date Due and Date Assigned are important when running missing assignments reports.
    Practice
        1.    From the View menu, click Assignment List.
        2.    Click New in the New Assignment Row. A blank assignment row displays in the table with some default entries..
        3.    Click in the Assignment column in the blank row and enter Page 35 (1-25 odd).
        4.    Click in the Points column and enter 100.
        5.    Click in the Category column and choose Homework.
        6.    Click the Grading Period column and choose Report Card 1.
        7.    Click the Grade Item column and choose Course Grade.
        8.    Click in the Date Assigned column and enter yesterday’s date
        9.    Click in the Due Date column and enter yesterday’s date.
        10.   Repeat the above procedure for a test called Unit 1 test, and a quiz called Pop Quiz. Put today’s date for the quiz and
              tomorrow’s date for the test.


Copying an Assignment
Once you have created one assignment, you can copy it within the same scoresheet or into a different scoresheet. Copying an
assignment creates a duplicate assignment without scores, which displays to the right of existing assignments in the selected
scoresheet. You can only copy assignments in Scores.
    Procedure
        1.    From the View menu, select Scores.
        2.    Click the header of the column for the Assignment you want to copy.
        3.    In the Assignment column pop-up, click Copy Assignment.
        4.    In the Copy Assignment dialog, complete the following fields:
                       Name                                            Enter/Select from the dropdown
             From Class/Subject                             The class/subject containing the assignment to copy
             From Scoresheet                                The scoresheet containing the assignment to copy
             From Assignment                                The assignment to copy
             To Class/Subject                               The class/subject in which to place the copy
             To Scoresheet                                  The scoresheet in which to place the copy
             New Assignment Name                            The name for the copied assignment
        5.    Click Copy.
    Practice
        1.    If you are not in the Scores view, from the View menu, click Scores.
        2.    From the Scoresheet dropdown, click Nine Weeks 1.
        3.    Click once on the heading of the homework assignment Page 35 (1-25 odd) and choose Copy Assignment.
        4.    Choose your first class for From Class/Subject and To Class/Subject.
        5.    Choose Nine Weeks 1 for From Scoresheet and To Scoresheet.
        6.    Choose Page 35 (1-25 odd), in the From Assignment.
        7.    Enter Page 38 (2-40 even)
        8.    Click Copy.
        9.    Repeat the above message for a new Test called Unit 1 Project.

                                                                                                                                        8
Deleting an Assignment
If you do not want an assignment listed any longer, follow the instructions below to delete the assignment.

     Procedure
             1.        From the View menu, click Scores.
             2.        Double click the assignment you wish to delete.
             3.        Click the Delete button on the bottom left hand corner of the window.
             4.        Click Yes on the pop up window if you are sure you wish to delete the assignment.
             5.        Click the red X to shut the assignment details window.


     Practice
               1.       From the View menu, click Scores.
               2.       Double click the Unit 1 Project.
               3.       Click the Delete button on the bottom left hand corner of the window.
               4.       Click Yes on the pop up window.
               5.       Click the red X to shut the assignment details window.


Entering Scores
                                                          Scores
   Entering Teacher-Owned Information
                                                          You are able to enter and edit scores directly in the grid in the scores view on teacher-
                                     Scores              owned scoresheets.
                                      – Enter
                                      – Edit
                                      – Fill Column       The Fill Column function fills all the cells in a column with the same score. You
                                     Notes
                                      – Score Notes
                                                          specify whether or not to overwrite any scores you may already have entered.
                                      – Student Notes

                                                          This function does not fill scores for inactive students. You have the option to show or
                                                          hide all the active and inactive or past students in your class rosters. This setting
                                                          applies to all classes in your gradebook.
    Chancery SMS Gradebook

                                                     To toggle between showing active, and active and inactive students on rosters, use
Edit...Hide Past Students and Edit...Show Past Students respectively. All inactive students will be hidden in all of their classes on both
the teacher-owned scoresheets and the grading period scoresheets. The hide/show setting is also preserved for the next log on. If there
are no inactive students in the class roster list, then the menu item will be disabled for that class.

Notes
Notes are anecdotal information you enter for your personal use only. Notes are displayed in a panel at the bottom of the screen in
scores view only. The panel is comprised of two tabs, a student tab and a scores tab.

You can enter information in either of these tabs at any time for the student or score that is currently selected. This information is
saved automatically.

The student or score for which you enter a note will be marked with an indicator. This
enables you to quickly review student and score notes.                                                     Useful Views
                                                                                                                                       Scores
                                                                                                                                        Score Summary by
There are a number of ways to view scores entered in Gradebook.                                                                     

                                                                                                                                        Category
The two principal views are Scores and Score Summary by Category:
 Scores: This is the basic, most common view of your gradebook. Scores are entered
    or edited here, summary grades are reviewed, and new assignments are added.
 Score Summary by Category: Displays all assignment categories in the selected
    scoresheet as well as each student’s average score for each assignment category.
                                                                                                           Chancery SMS Gradebook




                                                                                                                                                           9
  Procedure
       1.    From the View menu, click Scores.
       2.    Click in the cell you wish to enter grades in.
       3.    Press Enter to go down one cell, Tab to go right one cell.
       4.    The arrow keys will move you around the cells as well.
       5.    To fill an entire column with the same score, Click once on the column header and choose Fill Column then enter the
             score you wish to fill the column with.


  Practice
       1.     From the View menu, click Scores.
       2.     Enter scores for all of your students for the Unit 1 test and the Pop Quiz.
       3.     Use the fill score for the Homework assignment Page 35 (1-25 odd). Give each student a 100.
       4.     From the View menu, click Score Summary by Category. This allows you to see the average each student has in each of
              the categories.



Transferring Final Grades
  One Teacher-Owned Scoresheet per                                                      Teachers will create a score sheet that corresponds with a column on
                                                                                        the school grade reporting scoresheet. When it is time to turn grades
  Grading Period                                                                        in to the school, you will need to transfer your averages to the School
     Teacher-Owned Scoresheet Q1                 Teacher-Owned Scoresheet Q2
                                                                                        Owned scoresheet. These scores will be transferred automatically to
                                                                                        Chancery SMS. Only School Owned Grade Reporting sheets will
                                     2




                                                                             2
                              1




                                                                      1
                                           1




                                                                                   1




                 Math                                       Math
                                     st




                                                                             st
                              st




                                                                      st
                                          HW




                                                                                  HW
                                   Te




                                                                           Te
                            Te




                                                                    Te




               Summary
                              60    70     66
                                                          Summary
                                                                      40    50     48
                                                                                        sync with Chancery SMS.
    B Adams        68                           B Adams      46
    R Dutt         74         70    80     78   R Dutt       85       75    80     90   If the grades entered in the grading period scoresheet do not match
    S Hill         69         60    75     70   S Hill       56       60    50     57
    P Sims         82         86    71     80   P Sims       66       60    71     75
                                                                                        the grading table format in Chancery SMS, then the invalid grade
                                                                                        displays in red bold text, notifying you that its format needs to be
              Grading Period                              Grading Period                changed.
              Scoresheet Q1                               Scoresheet Q2                 Once all grades are in the correct format, you will need to follow the
               Q1 Math             Conduct                Q2 Math          Conduct
   B Adams       68                             B Adams     46
                                                                                        process implemented at your school to notify the office that your
   R Dutt        74                             R Dutt      85                          grading period scoresheets are complete. Once this is done, you
   S Hill        69                             S Hill      56
   P Sims        82                             P Sims      66
                                                                                        should not make any changes to the grading period scoresheets, as
   Chancery SMS Gradebook
                                                                                        report cards will have been generated.



  Procedure
       1.     If you are not in the Scores, from the View menu, click Scores.
       2.     From the Scoresheet dropdown, click the name of the Grading Period Scoresheet you want to fill.
       3.     Click Populate.
       4.     In the Populate dialog, complete the following selections
              Selection Name                    Select
              From Scoresheet                   From the dropdown, the scoresheet containing the information you want to copy
              Report Card                       All are selected by default, so click the box beside any items you do not want to copy
              Items                             (to remove the checkmark)
       5.     Click Populate.
       6.     In the pop up menu choose whether you wish to populate only empty cells or overwrite all cells.
       7.     Click OK.
       8.     Click Save to send to SMS.

  Practice
       1.     From the View menu, click Scores.
       2.     From the Scoresheet dropdown, click Report Card 1.
       3.     Click Populate button, click Populate button, and click OK then click save.
                                                                                                                                                             10
Working with Summary Columns for Grade Keeping Scoresheets
Procedure
To Add Summary Columns When None are Displayed:
    1.   If you are not in the Scores view, from the View menu, click Scores.             Manipulate Scoresheets
    2.   Click the header of the roster column.
    3.   From the dropdown, choose Add Column.                                                Add summary columns
                                                                                               –   Percentage
         A new summary column displays to the right of the roster column.                      –   Grade
To Add Additional Summary Columns:                                                             –   Points Achieved
                                                                                               –   Points Possible
    1.   If you are not in the Scores view, from the View menu, click Scores.                 Hide summary columns
    2.   To create a new column to the right of a specific summary column, click              Change summary
         the header of that column.                                                            column format
    3.   From the dropdown, choose Add Column.
         A new column displays to the right of the selected column.
To Hide Summary Columns:                                                                  Chancery SMS Gradebook
    1.   If you are not in the Scores view, from the View menu, click Scores.
    2.   Click the header of the summary column you want to remove from view.
    3.   From the dropdown, choose Hide Column.
         The selected column is deleted, and the other summary columns in the assignment table shift to the left.


Printing Class Reports
 This report option prints assignment progress by individual student or by class. You can use this report as an ad hoc progress report
 to provide parents with information on student progress with respect to specific assignments. There are also other reports you may
 wish to print. The procedure for each of these reports is outlined below.

Procedure
To Print Student Assignment Progress Reports:
    1.   From the View menu, select Scores.
    2.   From the Class/Subject dropdown, click the class or subject whose students you want to create reports for.
    3.   From the Scoresheet dropdown, click the scoresheet whose students you want to create reports for.
    4.   From the Reports menu, click Assignment Progress > by Student.
    5.   Click Print. Enter the number of copies and the pages to print. Click OK.
To Print Class Assignment Progress Reports:
    1.   From the View menu, select Scores.
    2.   From the Class/Subject dropdown, click the class or subject whose students you want to create reports for.
    3.   From the Scoresheet dropdown, click the scoresheet whose students you want to create reports for.
    4.   From the Reports menu, click Assignment Progress > by Class.
    5.   Click Print. Enter the number of copies and the pages to print. Click OK.
To Print Class Roster Reports:
    1.   From the View menu, select Scores.
    2.   From the Class/Subject dropdown, click the class or subject to create a report for.
    3.   From the Scoresheet dropdown, click the scoresheet to create a report for.
    4.   From the Reports menu, click Class Roster.
    5.   Click Print. Enter the number of copies and the pages to print. Click OK.
To Print Student Missing Assignment Reports:
    1.   From the View menu, select Scores.
    2.   From the Class/Subject dropdown, click the class or subject whose students you want to create reports for.
    3.   From the Scoresheet dropdown, click the scoresheet whose students you want to create reports for.
    4.   From the Reports menu, click Missing Assignment > by Student.
    5.   Click Print. Enter the number of copies and the pages to print. Click OK.
To Print Class Missing Assignment Reports:
    1.   From the View menu, select Scores.
    2.   From the Class/Subject dropdown, click the class or subject whose students you want to create reports for.
    3.   From the Scoresheet dropdown, click the scoresheet whose students you want to create reports for.
    4.   From the Reports menu, click Missing Assignment > by Class.
    5.   Click Print. Enter the number of copies and the pages to print. Click OK.
                                                                                                                                     11
SMS Overview
                                                                                             Chancery SMS is a centralized web-based student management system that
     What is Chancery SMS?                                                                   you access from the web browser. School and district staff use Chancery
                                                                                             SMS to create and access important school and district information in real-
     Elementary School                                      Middle or High School            time.
                      Chancery SMS                             Chancery SMS
                         Elementary
                             School                            School


                                                                                             You will only have access to Chancery SMS while logged onto a computer
                                                                                             within the district.
                                             Chancery SMS




      Chancery SMS
         Elementary
             School
                                        Centralized
                                                                              Chancery SMS
                                                                              School         Process
                        Chancery SMS
                           Elementary
                               School
                                        District & School
                                        Database
                                                               Chancery SMS
                                                               School
                                                                                                 1.   Open Internet Explorer.
                                                                                                 2.   Enter sistest/ChancerySMS in the address bar and press enter.
                                                                                                 3.   Enter your username and password in the appropriate places on
     Teacher Tasks                                                                                    your screen.

When working with student and teacher information, not all
information is accessible to all users. Chancery SMS grants access                                              Roles & Security
permission to users based on roles.
                                                                                                                                              Base roles are:
After logging on to Chancery SMS, a role-based home page is                                                                                    –   Administrator
displayed for your default role. This page provides quick access to                                                                            –   School Administrator
the features available for this role and can also be further customized.                                                                       –   School Secretary
                                                                                                                                               –   Teacher

Each user is assigned at least one role and possibly several roles. For                                                                       A role-specific homepage
                                                                                                                                               is displayed once a user
example, if you are a teacher at both Pasadena High School and                                                                                 has logged in
Jackson Intermediate School, you can have two teacher roles – one
for Pasadena and one for Jackson. You would have one default role
when you log on and you could easily switch between roles by going
to the Actions menu on the Chancery SMS Home page and selecting
                                                                                                                Teacher Tasks
Switch Roles.

Chancery SMS is accessed by entering the appropriate URL in the web browser and logging in with your username and password.
                                                                 The diagram to the left shows the Chancery SMS default home
                                                                 page for a secondary teacher – My Classes.
                                                                 1. Control bar: Provides access to the different functionality
                                2                                    within the system.
                                                                 2. Breadcrumbs: Indicate where you are in the system and
                                3                                    how you got there. Use breadcrumb links to quickly move
                                   4 5 6 7
                                                                     back to a previous screen.
                                                                 3. Task bar: Displays available commands in menu format.
                                                                 4. Class meeting times: Displays the times that each of this
                                                                     teacher’s classes meet.
          1                                                      5. Roster lists: Displays class rosters for all the classes for this
                                                                     teacher.
                                                                 6. Grading lists: Displays all classes for which teacher can
                                                                     enter grades.
                                                                 7. Attendance lists: Displays the attendance list for the
                                                                     teacher’s homeroom and for each class for which the teacher
                                                                     can take attendance.
                                          8                      8. Birthdays: Displays a list of all students who have a
                                                                     birthday in the current month.




                                                                                                                                                                          12
Class Rosters
On the My Classes page, you can access a roster for your homeroom and
each class you teach. You can access the demographic record for each             Rosters
student from the class roster list page.
                                                                                                                    You can:
Procedure                                                                                                                   View a roster for your
     1.   In the control bar, under Class, click Homerooms or Classes.                                                       homeroom
     2.   On the Homerooms or Classes page, click the homeroom or                                         My
                                                                                                        Classes             View a roster for
          class you want to view.                                                                                            classes you teach
          The Homerooms > Roster page or Classes > Class Roster page
                                                                                                                            Access student
          provides information about the students in a homeroom or
                                                                                                                             demographics from
          class, such as contact information.
                                                                                                                             the roster list
          In addition, you can choose which columns display on this page
          to suit your needs.
     To customize your display options:                                          Elementary Teacher Tasks           10

     1.  On the Homerooms > Roster page or Classes > Class Roster
         page, from the Edit menu, click Choose Columns.
     2. On the Choose Columns page, select the columns that best help you with your current task.
     For example, if you are compiling a list of students whose parents need to be contacted, you might select the following columns:
             o Name
             o Grade
             o Homeroom
             o Gender
             o Contact Phone number
     3. To change the column display order, click the up and down arrows.
     4. To return to the Class Roster page, click OK.
     5. On the Homerooms > Roster page or Classes > Class Roster page, from the Edit menu, click Sort.
     6. On the Sort page, indicate the sort order. For example, you might want to sort the list of students in ascending order by
         Name, and then by Gender.
         Note: You can sort your data by columns not visible on the screen. For example, you might not want to see the Gender
         column, but you can still sort by that column.
     7. Click OK.

                                                                                   Taking Attendance
Taking Attendance
You will need to take attendace during each period. Once your attendance              By default all students are
is submitted you will not have access to change it.                                    marked present
                                                                                      Once submitted, changes
Procedure                                                                              can only be made at the
                                                                                       office
1.   In the control bar, under Class, click Classes.                                  By default, only school
2.   In the Attendance column, click an attendance icon.                               administrators can:
     An attendance icon will not appear for a class or homeroom that has                – Modify past attendance
     been set up to not have attendance collected, such as a study hall.                – Enter future attendance



     To change the date, click the calendar icon. In the Select a Day
     dialog, click or enter a date other than today's date, and then click         Teacher Tasks

     OK.

     By default, all students are marked P for Present.
3.   On the Attendance page, to assign attendance do any of the following: A for Absent, T for Tardy
4.   To enter minutes absent, click and enter one or two digits.
5.   To enter a comment, in the Comment column, click and enter a comment.
     To view comment details, pause your cursor over the comment icon (         ) for that student.
6.   To assign attendance for the selected time period and not submit it, click Save.
     OR To assign attendance for the selected time period and submit it, select Submit for Teacher, and then click Save.
7.   To take another class's attendance, select a class from the dropdown, or click Prev or Next.
                                                                                                                                                      13
Quick Search for Students
Under Quick Search, click a link to view all students (in your classes), students in a specific grade, recently enrolled students (within
the past 30 days), or students withdrawn this year. In addition, use the "Last Name or ID" or the "First or Preferred Name" fields at the
top of the Quick Search page to search for a specific student.

To find a student using a Quick Search:
    1.   In the control bar, under Student, click Quick.
    2.   On the Quick Search page, in the "Last Name or ID" field or the "First or Preferred Name" field, enter the student's ID
         number, last name, or first name, or partial values of any of these. OR Do one of the following:
                                To                                              Do this
         View students assigned to your classes              Click My Students.

         View all students in a selected grade.              Click a grade level.

         View one of the following pre-defined searches:
                                                             In the Pre-Defined Searches panel, click a
              · Recently Enrolled Students
                                                             pre-defined search.
              · Withdrawn Students This Year

         View a user-defined list of students                In the Saved List panel, click a saved list.

                                                             From the Edit menu, click Hide Incoming
         View only active students
                                                             Students and Hide Withdrawn Students.
         The Search Results page displays a list of possible matches. If there are many students, you may need to scroll or click the
         Prev/Next paging controls to find the student you're looking for.
    3.   To open a student record, click the student's name.


View Student information
You can customize the columns that display on the Student Search Results page to suit your needs.
   1. On any Student Search Results page, from the Edit menu, click Choose Columns.
   2. On the Choose Columns page, select the columns that best help you with your current task.
        For example, if you are compiling a list of students whose parents need to be contacted, you might select the following
        columns:
        o Name
        o Grade
        o Homeroom
        o Gender
        o Student phone number
        Note: To set the column display order, select an item, then click the up or down arrow.
   3. Click OK to return to the Student Search Results page.
   4. On the Student Search Results page, from the Edit menu, click Sort.
   5. On the Sort page, indicate the sort order. For example, you might want to sort the list of students in ascending order by
        Grade, then by Homeroom.
        Note: You can sort data by columns that are not visible on the screen. For example, you might not want to see the Gender
        column, but you can still sort by that column.
   6. Click OK.


Resource Roster
    1.   Under the Admin section of the control bar click Scheduling.
    2.   Choose Resource Roster.
Accessing Gradebook from SMS
    1.   From your home page click Actions and choose Customize Home Page.
    2.   Under Available Quick Links double click Gradebook.
    3.   Choose OK.
    4.   Click Gradebook on the Home Page. This should open and install a gradebook shortcut on your desktop. If it doesn’t,
         contact your Campus Liaison.
                                                                                                                                        14

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:9
posted:8/11/2011
language:English
pages:14