Tenders

Document Sample
Tenders Powered By Docstoc
					                       Tenders
   Restricted, Open, Negotiations procedure
   Open: Goverment Centre for Informatics (CVI) in 2003some
           Maintainance (hardware equipment), of
                         500-600 tenders
    information systems, 38 Proceduressoftware, SW support
                           anit-virues
                    1712.000-15.000 pages
                        negotiating procedures
    centre
                       around 300 Under treshold
                 260 procurements contracts
   Restricted: Hardware, Software, Information systems,
    Counsalting on IT, Education for IT, LAN constrution
   Negotiating: Microsoft EA, Oracle, IS maintenance,
    IBM server
    Hardware – Restricted I. phase
 Conditions:
- Eployment certification (from 1-3 people depending on
  field of tendering)
- Contract as reference – prevoius experince of selling

- Contract with principal for each technology

- Finance – turnout of company

- Prevoius contract breaching

(bad delivery, malfunctioning)
- 32 fields: from desktop to UPS
    Hardware – Restricted II. phase
   Only measure is price – cheapest win
   Conditions:
-   Term of delivery (siuted to needs, from 15-30 days)
-   Warranty period (garanty): 3,2, 1 year at least
-   Response time: 2 hours
-   Period for reparing the functional defect: 10 hours-2 d.
-   Replacment with new equipment: 10 days or 2x same
    defect
-   Hardware Compatible Certificate MS - HCL
Hardware – sample documentation
   Tender Instructions

   Technical specifications

   Statement

   Configuration

   Offer

   Bill (pre-invoice)
          Information Systems
   Conditions:
-   Eployment certification (from 3-5 people
    depending on field of tendering)
-   Contract as reference – 2 contracts
-   Finance – turnout of company
-   5 phases of IT development, 10 kind of systems,
    5 categories
    Information systems – II. phase
   Some addtional conditions
   Measures:
-   Price of project
-   Price of hours (counselling hour,
    engineer hour, simple maintenance)
-   Source code – rights transfer
            IS documentation
Tender Instructions


Technical specifications


Bill (pre-invoice)


Contract


Declaration (I. phase)
    Local Area Network – I. phase
   Conditions:
-   Eployment certification (from 1-2 people)
-   Contract as reference – prevoius experince of selling
    (70 connections)
-   Contract with principal for each technology
-   Evidence of status
-   Principal statement,
-   Segment A (pasive LAN), B (active equipment), C (UPS
    systems)
    Local Area Network – II. phase
 Conditions:
Some other measures then price:
-  Term for finalization of project
-Additional services in switch (NAT, DoS protection,…) - 2%
 - Warranty period (garanty): 10 year at last for passive, 3
   year for active of control –
- Time of switchingequipment module in case of fallout, under
1 sek – 7%
 - Repair time: to 9 hours
- Fatest speed of L2 switching at fully engaged performance:
 - Whole technical 4 %
more then 100Gbps -documentation (configuration,
   instalation, measurments of at fully engaged performance
- Speed of routing (L3 switching) equipment)
  Measure: Price, -3%
more then 100Mbpsothers (equivalent of the tender)
           LAN documentation
Tender Instructions


Technical specifications


Bill (pre-invoice)


Contract
    (anti-)Virus protection software
   Different procurement    EN= C*M,
              of migration
    Problems total value of tender
          C=
   Condition:(1+X)
          M=
-
          X= it settles the weight (ponder of migration).
    Two contracts (for 500 users)
          If the existing product is to be upgrade, the cost
         is – price
    Measure0, unless if it has to be changed, means that
         migration has to be done, X=0,33
    Detailed tehnical specification
        Antivirus procurement doc.
Technical specifications


Offer


Bill (pre-invoice)


Contract
     Maintenance HW - Warranty
   Throught contract
     Seller is responsible to buyer for indirect LAN
    3 year warranty for desktops, servers, acitvedamage,
        which was
    equipment made because of the system (server

       equipment) malfunction and
    Principal statment as guarantee seller has to pay all
         the damages for the system full recovery to
   Bank guarantee
                  reinstatement of equipment.
   All costs go to seller
    HW Maintenance – postwarranty
 Territory areas of Slovenija
 3 fields: A- desktop eq., B1- Servers, B2- LAN eq.

 Measure (by ponder)

o Price of service hour

o Price of time spent on the road

o Lump sum price

Formula which encalculate the factor of 2 or 3 fields
               Bank guarantees
   Bank guarantess:
o   for seriousness of the tender
o   for respection of contract provisions
o   for execution of warranty obligations
   Powerfull instrument
   Not just payment but more
    intimidation of loosing good bank
    status
            Strategic contracts
 Oracle
 IBM – Lotus Notes

 Microsoft

- Enterprise Agreement

- Goverment Securitya Program – GSP

Purpose: Get better prices, get partnerships, get better
  acces to new knowledge, services and products
                 Oracle contract
   We will tell Oracle about our It intetions, which are
    publicly accessible
   Oracle will notice us about the Oracle product
    development
   20% discount for education and counsalting
   10% discount for technical support
   30-40% disciount on Oracle licences
   Oracle is principal, put in agreement of anywho delivers
    Oracle products.
            Microsoft MBA - EA
   Negotiating more then one year
   Big media pressure
   Negotiating for licence price, range of products,
    contract provisions
   Economic study
   Good price, good provisions
   Establishing partnership and getting GSP contract
          Economic study of MS
   Total cost of ownership, compare with other products.
   Products as Openoffice, Corel Office, SUN Staroffice,
    Lotus Smartsuite
   Many factors included in study as price of licence,
    migration cost, user education cost, new hardware cost,
    outsourcing cost and users cost (of lesser productivity
    because of migration)
    Open source – strenght, weakness
   Strenghts:
-   Access to Source code
-   Cost: No licence royalties (fees)
-   Borad rights (copying, distribution)
-   Safe security enviroment if properly maintaned
    Open source – strenght, weakness
   Weakness:
-   Potential liability for intelectual property infrigment
-   No contractual insurence, warranty
-   Easy access under opensource licenses of other users
-   Opensource community, is it big enough to support big
    goverments?
   Hvala na slušanju!

         Sašo Matas, pravnik
Center na Vlada od Republika Slovenija
      saso.matas@gov.si
         Technical Assistance to the Legal Approximation
              Unit in the Sector for European Integration
         Tehnička pomoč na Oddelenieto za
              približuvave na zakonodastvoto pri
              Sektorot za evropska integracija

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:18
posted:8/11/2011
language:English
pages:27