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Safety Management
Development Checklist
WHAT IS A SAFETY MANAGEMENT MANUAL?
A Safety Management Manual is a document designed to help Owners/Masters and Crew
doing things safely and consistently. Developing a Safety Management Manual is not
supposed to be a difficult task. Just be sure to think about what you do and anything you do
to make things safe - and then WRITE IT DOWN!!
The National Standard for Commercial Vessels Part E – Operational Practices – specifies
two types of Safety Manuals:
A Safety Management Plan (SMP) is a safety manual which covers, at a minimum:
What operations you do and how you do them safely
OH&S policy and how it relates to your crew and any passengers
Include a reference to any logbooks and maintenance logs
How you report incidents
Emergency procedures, if something goes wrong
A Safety Management System (SMS) includes, at a minimum:
All of the above points from an SMP
OH&S policy
Environmental Policy
Owner/Company Responsibilities towards Safety
Master’s Responsibilities towards Safety
Crew qualifications and crewing
Training conducted and keeping a record of training
A method for customer feedback
How often the SMS is reviewed and updated
WHICH SAFETY MANUAL DO I HAVE TO WRITE?
Step 1: Follow the flowchart to work out if you need an SMP (Blue) or SMS (Blue and
Green)
Step 2: Use the tables as a reference guide, and tick things off. With each point, ask yourself
two questions:
a. Is this question relevant to me? (eg. if you have no automatic pilot, you don’t have
to write anything about it). If in doubt, the answer is “Yes”.
b. If it IS relevant, have I written something down?
Step 3: Get everyone’s input, from Owner, Master and Deckhand, everyone will have a
slightly different opinion or point-of view. Always be sure to keep things relevant and
useful!
Operational Safety Compliance Checklist – Version 1 – Dec 2009 Page 1 of 7
Safety Management
Development Checklist
Start
Area A Yes
No
Multiple Vessels OR Yes
fast Craft
No
Greater than 35m Yes 1B, 1C 1D, 1E & 2B Yes
No
No
More than 12 people Yes
in berths
No
1 or more Yes
Yes Class 1 or 2
passengers in berth
No No
Greater than 75 Yes
Yes 1D or 1E
passengers
No No
Greater than 36 Yes
Yes 1B or 1C
passengers
No No
Carry dangerous Yes
goods
No
Tow Aquaculture Yes
Yes Class 3
structures
No No
Cargo Vessel constructed or adapted for the
carriage of bulk fluid (tankers) OR
Tug boats OR
Vessels designed to carry Wheeled Cargo OR
Support Vessels to offshore oil industry OR Yes
Barges equipped with a carne or davit of more
than 3 tonnes OR
Dredges with a total BHP of 500 kW or> 24m in
length
No
Safety Management SMP (Tables 1-4) AND
Plan (SMP)
Safety Management
(Tables 1-4)
System (Tables 5)
Operational Safety Compliance Checklist – Version 1 – Dec 2009 Page 2 of 7
Safety Management
Development Checklist
PART 1 - OPERATIONAL PRACTICES
Table 1 Operational Practices
NSCV DOES HAVE YOU
Part E THIS ADDRESSED
APPLY? IT ?
GENERAL DETAILS
MSV Vessel Details
MSV Owner/Company Details
MSV Crew List
MSV EMERGENCY CONTACT PHONE NUMBERS
MSV Are these in the SMP?
MSV Are they EASILY accessible?
2.8 AVOIDANCE OF UNNECESSARY RISKS
2.8.1 Safety Training For Crew
a) Operational Procedures
b) Administrative Procedures
2.8.2 Instructions for passengers
2.8.3 Prevention of collisions
MSV OH&S POLICY CREW PAX
2.8.4 Fatigue
A5.2c Smoking
A5.2c Drugs
A5.2c Alcohol
2.8.5 ASSISTANCE TO PERSONS IN DISTRESS
2.8.5.1 Maintaining a radio watch
2.8.5.2 Provision of assistance
2.8.6 FALSE DISTRESS SIGNALS
2.8.7 DANGER MESSAGES (Refer Annex D)
2.9 VARIATIONS TO OPERATIONS/RISK
2.10 MAINTENANCE OF SYSTEMS ESSENTIAL FOR
SAFETY
2.10.1 Fire, safety, communications, navigation and
anchoring equipment
2.10.2 Steering
2.10.2.1 Steering gear
2.10.2.2 Automatic pilot
2.10.3 STABILITY AND WATERTIGHT INTEGRITY
2.10.3.1 Stability
2.10.3.2 Watertight integrity
Operational Safety Compliance Checklist – Version 1 – Dec 2009 Page 3 of 7
Safety Management
Development Checklist
NSCV DOES HAVE YOU
Part E THIS ADDRESSED
APPLY? IT ?
2.11 RECORDING AND REPORTING OF INFORMATION
RELEVANT TO SAFETY
2.11.1 Records of operation and unusual occurrence
2.11.1.1 Vessels Logbook
2.11.1.2 Engineering Records
2.11.1.3 Records to be preserved
2.11.2 Records of persons on board
2.11.2.1 Crew list
2.11.2.2 Passenger manifest
2.11.3 Reporting of incidents
Operational Safety Compliance Checklist – Version 1 – Dec 2009 Page 4 of 7
Safety Management
Development Checklist
PART 2 – EMERGENCY PROCEDURES
Table 2 Emergency Plans
NSCV EMERGENCY PLANS DOES HAVE YOU
PART E THIS ADDRESSED IT?
APPLY?
3.6.1 CONTINGENCY PLANNING WHO IS IT EASILY
DOES TRACKABLE
WHAT? ?
3.6.1a Fire Y
3.6.1a Person Overboard Y
3.6.1a Severe Weather Y
3.6.1a Injury of passenger/crew Y
3.6.1a Assembly stations Y
3.6.1a Collision/Grounding Y
3.6.1a Flooding Y
3.6.1a Abandon Ship Y
MSV Pollution Y
MSV Other plans needed? Y
3.6.2 FORM OF EMERGENCY PLAN (Form useful to crew?)
3.6.3 CONTENT OF EMERGENCY PLANS
MSV Can any crewmember easily flick to the needed plan?
MSV Are the plans easily readable by all crew?
MSV Are the plans just a weighty book unused by the crew?
MSV Are plans easily updated in the SMP? (i.e. swap of pages)
3.8 EMERGENCY ASSEMBLY FOR CREW AND PASSENGERS
3.8.1 Allocation of assembly stations
3.8.2 Characteristics of assembly stations
3.8.3 Alternative assembly stations (only for >36 persons)
3.8.4 Checking persons on board
3.8.5 Escape routes and assembly stations (2.11.2.2)
3.9 EMERGENCY STATIONS FOR CREW
(ALL CREW ASSIGNED A STATION AND DUTY)
3.10 EMERGENCY INFORMATION
3.10.2 Emergency station lists
3.10.3 Display of emergency station lists
3.10.4 Display of emergency info for passengers
3.11 EMERGENCY PREPAREDNESS TRAINING FOR CREW
3.11.1 General (Drills)
3.11.2 Frequency of emergency preparedness training
3.11.3 Recording of emergency preparedness training (2.11.1.1f)
Operational Safety Compliance Checklist – Version 1 – Dec 2009 Page 5 of 7
Safety Management
Development Checklist
ALTERNATIVE VERBAL EMERGENCY PLAN FOR LOW RISK VESSELS
If you have a single, small vessel with a fixed crew, you may only need a Verbal Emergency
Plan. The Verbal Emergency Plan means that you only need to practice, and not write down
the actual procedures in the case of a fire, flood, grounding, etc. If you are eligible for a
Verbal Emergency Plan, you will only need to practice your emergency procedures and
record your training in a logbook.
Answer the questions in Table 3 to see if you are eligible.
Although not mandatory, a documented Emergency Plan is still highly recommended.
Table 3 Test for Verbal Emergency Plan
Do you: Yes/No
Have a vessel less than 12m length? VERBAL
Have a regular, fixed crew? EMERGENCY
Carry zero passengers? PLAN – Yes / No?
Carry a maximum three (3) crew?
Don’t primarily conduct towage?
Do not support offshore oil industry?
Do not deliver fuel or carry dangerous
goods?
If You Answer YES to ALL of the above you only need to have a VERBAL Emergency Plan
(use Table 3)
Table 4 Requirements for Verbal Emergency Plan
NSCV Verbal Emergency Plans DOES HAVE YOU
PART E THIS ADDRESSED
APPLY? IT ?
3.7.2 Verbal Emergency Plans
3.7.3 Requirements for vessels with a verbal emergency
plan
3.7.3a a. complete the checklist in Annex C once every 3
months
3.7.3b b. retain a copy of each completed checklist
3.7.3c c. all crew shall be able to demonstrate competence
3.7.3d d. vessels with a verbal emergency plan are required
to comply with all other requirements
Operational Safety Compliance Checklist – Version 1 – Dec 2009 Page 6 of 7
Safety Management
Development Checklist
CHAPTER 4 – SAFETY MANAGEMENT SYSTEM
Table 5 Requirements for an SMS
NSCV SMS Requirements DOES HAVE YOU
PART E THIS ADDRESSED
APPLY? IT ?
A5.2a Safety & Environmental Policy
(covered in Table 2)
A5.2b Customer Feedback
A5.2c Any other relevant Policies (smoking, drugs,
food safety, etc)
A5.3 Owner’s Responsibilities
A5.4 Master’s Responsibility and Authority
A5.5 Crew qualifications & crewing
A5.6 Training of crew and shore staff
A5.7 Procedures for onboard operations
(covered in Table 2)
A5.8 Emergency preparedness training
(covered in Table 4)
A5.9 Follow-up on hazardous occurrences
A5.10 Maintenance and survey
A5.11 Compliance with applicable laws
A5.12 Documentation
A5.13 Verification, review & evaluation
Operational Safety Compliance Checklist – Version 1 – Dec 2009 Page 7 of 7
