Victor Elementary School District
Request for Proposals
Year 13 E-rate Projects 2010
Table of Contents
SCOPE OF WORK ______________________________________________________3
SERVICE PROVIDER PRE-QUALIFICATION GUIDELINES__________________4
OVERVIEW OF STANDARDS ____________________________________________7
GENERAL CONDITIONS ________________________________________________9
EQUIPMENT SPECIFICATIONS ________________________________________11
I. Active Network Components _____________________________________________ 11
II. Uninterruptible Power Supplies. _________________________________________ 12
MATERIAL SPECIFICATIONS __________________________________________13
I. All fiber optic cable and components shall be manufactured by Corning. _________ 13
II. All CAT-6 cable shall be manufactured by Belden. _________________________ 13
III. All CAT-6 termination equipment shall be manufactured by Leviton Telcom. ___ 13
IV. All surface mount raceway shall be manufactured by Panduit. _______________ 14
V. MDF Cabinets ________________________________________________________ 14
VI. IDF Cabinets _________________________________________________________ 15
VII. Electro Static Discharge Flooring.______________________________________ 15
VIII. Cable _____________________________________________________________ 15
IX. Conduit _____________________________________________________________ 17
X. Raceways (Ladder Racking) ____________________________________________ 19
1. Copper Cable Testing ___________________________________________________ 20
2. Optical Fiber Cable Testing ______________________________________________ 20
PROJECT DIRECTION _________________________________________________21
APPENDIX A ___________________________________________________________1
Request for Proposals - Erate Year 13 2 Victor Elementary School District
Victor Elementary School District desires to provide, at its Schools and
District sites, a state of the art voice/video/computer network system that
will accommodate both present and future computer applications. The
intent is to achieve an industry standard-based infrastructure, which will
enhance educational and administrative activities on school sites with the
flexibility and support of future needs and activities. To that end, the Vic-
tor Elementary School District (hereinafter referred to as District) has de-
veloped the following specifications, requirements and guidelines for
all WAN and LAN installations in the District.
SCOPE OF WORK
The description of work requested under this RFP is for the replacement
of old networking equipment, patch cabling and Uninterruptable Power
Supplies at 9 of the District’s school sites. This project also includes the
installation of wireless at those same sites. The wireless installation will
provide wireless access to all buildings on each campus and integrate into
the District’s current wireless infrastructure.
Please see the attached Appendix “A” for a list of sites, distribution
frames and active port counts for the equipment replacement. This at-
tachment will be used as a reference during the site walks scheduled for
January 15, 2010, beginning at 9:00 am and will last most of the day. The
site walk will begin at the Maintenance and Operations Office located at
14875 South Mojave Dr, Victorville, CA 92395. The site walk’s primary
purpose is to obtain a better understanding of the site layouts for bidding
the wireless portion of the request. A site map detailing MDF and IDF
locations will be provided at the site walk.
This project will include the removal and documenting of the old equip-
ment, and the configuration, documentation and installation of the new
equipment. This project will also include the installation of wireless
Access Points, a wireless LAN controller and the appropriate cabling to
connect the access points to the wired network. All old equipment and
cables will remain District property.
Request for Proposals - Erate Year 13 3 Victor Elementary School District
SERVICE PROVIDER PRE-QUALIFICATION GUIDELINES
VICTOR ELEMENTARY SCHOOL DISTRICT
E-RATE YEAR 13 (2010/2011)
SERVICE PROVIDER PRE-QUALIFICATION GUIDELINES
Service Provider Criteria and Contract Requirements
The requirements outlined in this document will apply to all contracts en-
tered into as a result of the posting of (2010-2011) E-rate Form 470/471
as set forth below:
Quotation can be submitted within the 28-day posting period, but are not
required for submittal until the 30th day, or after the job walk (if re-
quired), whichever is later.
All Service Providers responding to the posted Form 470 are to be listed
as California Multiple Awards Schedule (CMAS), WSCA or Focus Con-
tract Service Providers unless expressly noted otherwise in the quote or
Applicant's Scope of Work (SOW).
These projects and services depend on partial funding from the E-Rate
• Applicant expects each Service Provider to have a thorough under-
standing of all rules or regulations regarding the E-Rate program.
• All agreement(s) entered into as a result of the posting of this Form
470 will be contingent upon the specific funding of the FRN at the per-
centage rate submitted.
• The maximum percentage (%) discount the Applicant will be liable
for is the pre-discount amount, minus the funded amount, as shown on
the Form 471 Block 5. The Service Provider shall be responsible for in-
voicing the Schools and Libraries Division (SLD) for the funded amount
(unless other terms are agreed upon by both parties).
• NO billing or work can take place prior to July 1, 2010.
• The Service Provider is responsible for providing a valid SPIN (Ser-
vice Provider Identification Number) with its quotation submittal.
• The Service Provider is responsible for providing a FCC Registration
Number (FRN) and proof of Green Light Status from the FCC. Any po-
tential Service Provider found to be in Red-Light Status will be disquali-
fied from participation in the quotation process and will be considered
Request for Proposals - Erate Year 13 4 Victor Elementary School District
• All work is subject to 100% approval of the project or purchase by the
FCC under the E-Rate discount program as referenced by the Telecom-
munications Act of 1996.
• No change orders will be allowed for the work resulting from this
• Additional terms and conditions are delineated in the specifications re-
ferenced in the Form 470(s).
• The Service Provider is required to send copies of all forms and in-
voices to the Applicant prior to invoicing the SLD.
The Applicant reserves the right to deny any or all quotations associated
with a particular Form 470, even with SLD funding approval. The Appli-
cant reserves the right to accept the pricing quotations solely dependent
upon SLD approval.
Prospective Service Providers will be required to submit the following:
Three (3) references describing Service Provider’s portfolio experience
with comparable projects within a K-12 customer market; Provider’s ap-
propriate Contract(s) cover page(s); Service Provider’s SPIN number;
Service Provider’s FCC Registration Number (FRN) and proof of filing
of 2010 SPAC. Failure by Service Provider to supply these documents
may be considered grounds for disqualification.
Service Provider must meet the following qualifications to be considered
THE PART NUMBERS AND/OR CONFIGURATIONS LISTED IN
THE ATTACHED BILL OF MATERIALS ARE FOR FUNCTIONAL
EQUIVALENCY. ANY ALTERNATIVE SOLUTION PROPOSED
MUST MEET OR EXCEED THE FUNCTIONAL LEVELS OF THE
EQUIPMENT AND MUST HAVE PROVEN INTEROPERABILITY
WITH THE DISTRICT’S CURRENT CISCO PLATFORM.
1. When providing electronic equipment quotes for switch-
es/hubs/routers, Service Provider must have at least 1 manufacturer certi-
fied expert on staff. Please document this in your response. If providing
quotes for IP Telephony equipment/Unified Messaging, all applicable
manufacturer specific certifications must be provided with your response.
2. No Subcontractors can be contracted (i.e., used) to meet the CMAS
3. If requested by the Applicant, Service Provider must be willing to
have employees fingerprinted.
Request for Proposals - Erate Year 13 5 Victor Elementary School District
4. All product pricing provided for Form 471 purposes must be function-
al equivalent or better, once the Applicant has received SLD approval for
5. Service Provider shall provide with its quote the complete contract
pages, including all pages that show the goods and/or services in Service
Provider’s quotation submittal. Said products shall be clearly highlighted
for ease of identification.
6. Service Provider must pay any contract usage administrative fee.
Right to Reject Any and All Quotes
The Applicant reserves the right to reject any or all quotation submittals
and to waive any informalities or regularities. The Service Provider’s qu-
otation submission is recognition of this right.
In addition, the Applicant reserves the right to fund, (proceed with
project or purchase) or not to fund any portion of the project, regardless
of E-Rate approval.
Price of the eligible goods and service will be the most heavily weighted
factor in selecting the awarded Service Provider.
Other evaluation criteria may include, but are not limited to:
Manufacturer preference/interoperability with current platform
Past experience with applicant
Understanding of needs
Past successful E-Rate experience
Completeness of response
Applicant will score all responses submitted within the guidelines noted
above, using the rubric/ matrix scoring system.
All RFQ responses must be submitted NOT LATER than January 25,
2010 at 2:00pm (PST) to the contact information contained herein:
Director of Technology
Victor Elementary School District
14875 South Mojave Dr
Victorville, CA 92395
Request for Proposals - Erate Year 13 6 Victor Elementary School District
OVERVIEW OF STANDARDS
The Local Area Network system shall utilize a network of fiber optic, and
unshielded twisted pair, riser, tie, and station cables. The fiber backbone
will operate at a minimum speed of 1 and preferably 10 Gigabits from the
core switch to switching hubs that will provide 10/100 Base-T connec-
tions to a minimum of 6 drops in each classroom, library, cafeteria, re-
source rooms, labs and office area but no less than the current number of
installed nodes. Each 1/10-gigabit connection will be a homerun from
the MDF to each IDF. Each IDF will service 4 classrooms. The office
areas will be provided a separate IDF unit. Computer Labs will be confi-
gured with a dedicated IDF cabinet and a minimum of 48 computer
nodes.Each building will be provided with at least an 1-1/2 inch conduit
for each classroom dedicated for computer technology only. The conduit
requirements between buildings may be combined into a single larger
conduit (minimum 6 inches), which will terminate into vaults outside of
Where wireless is installed, it will be done so following all District cabl-
ing standards. The placement of wireless Access Points (AP) with be de-
termined with a combination of site walks, wireless surveys, vendor and
manufacturer input. AP’s will be placed indoors and preferably outside of
the attic space. The District will have finally approval on location of AP’s
before installation begins. The wireless access points (AP) will be ac-
companied with an on sight controller for managing the wireless network.
The controller will interface with the District’s application, Cisco’s Wire-
less Control System, to ensure a uniform and controlled distribution of
SSID’s for client access across the District.
The MDF will consist of a minimum of 3 stand-alone cabinets connected
and anchored side by side. The cabinets will be mounted with at least 3
feet (4 feet for new construction) of clearance from any wall and will be
placed where the cabinets, conduit, and ladder racking will not block any
access panels or equipment in the wall or the ceiling. The first cabinet
will consist of termination panels for both fiber and copper cables. The
second cabinet will contain the MDF electronics only. The third cabinet
will house site equipment. Additional space needed for other applications
such as servers, intercom, fire alarms or CCTV equipment will be placed
in additional matching cabinets. All electronic and cable equipment will
be rack mounted. Ladder racking will be installed and used to transfer
Request for Proposals - Erate Year 13 7 Victor Elementary School District
cabling to and between the cabinets. The cabinets will be capable of ac-
cepting additional bays as the need arises. The MDF cabinets will be
placed in an area designated as the MDF room. The room will be central-
ly located and will not be designated for any other purpose. The MDF
room will be of at least 120 square feet (180 square feet for new con-
struction) with 8 foot (10 foot for new construction) minimum ceilings.
The MDF room will be air conditioned with its own unit and thermostat.
The MDF room will be fed by its own electrical service. Any cabinets
that will contain equipment will have a 30 amp, 208v dedicated circuit
for connecting an UPS, as well as a 20 amp, 120v dedicated circuit for
exhaust fans and other accessories. The MDF room will be carpeted with
a District approved ESD flooring. The MDF room will be equipped with
a networked temperature monitor with camera. The MDF room will be
placed and designed to prevent the noise of all electronic and cooling
equipment from disturbing other building occupants.
Those sites constructed so that all nodes are within the same building and
the runs are less than 300 feet will utilize home runs from the wall jacks
to the patch panel in the MDF room. There will be no IDF points in this
configuration. The MDF switch must be designed with ample room for
ventilation, accessibility, and located in such a manner that all patch
cables are easily dressed into cable managers.
IDF cabinets will be placed outside of the classroom in their own climate
controlled closet. . Placement of cabinet in the classroom will be allowed
only after the District has agreed upon its location. The IDF cabinets will
be wall mounted. All electronic and cable equipment will be rack
mounted. IDF cabinets will be provided with a 120v outlet inside dedi-
cated to network equipment. The IDF cabinet will be provided with a
rack mounted UPS unit of the correct size for the anticipated load, includ-
ing POE. The IDF Cabinet will be mounted at least 2 inches from the
ceiling with a minimum of 12 inches of side clearance for access. All
computer drops will be home runs to the IDF cabinet. There will be 1
IDF for each 4 classrooms unless building layout logically suggests
more. When one IDF might serve more than 4 classrooms, the fiber
count in that cable will double. Each IDF switch will be provided its own
fiber link to the MDF. No IDF switch will serve more than 24 ports. No
IDF will serve more than 6 classrooms.
Request for Proposals - Erate Year 13 8 Victor Elementary School District
All patch cords, computer cables, and terminations shall be provided. Fi-
ber cables shall terminate on Fiber Distribution Centers (FDC’s) and/or
modular patch panels located in all demarcation and termination points.
All cables and terminations shall be identified at all locations. All copper
cable terminations shall comply with and be tested to TIA/EIA 568A,
TIA-568-B and TSB-67 standards for CAT-6 installations. No splices
will be allowed in either fiber or copper home runs. All fiber strands will
be terminated and connected to a panel.
Fiber and Copper patch panels will be placed in the top of the MDF and
IDF cabinets in this order; 2 inch fan clearance, fiber panel, wire manag-
er, copper panel, and wire manager.
Each District Site will be connected via 100Mbs(or larger) data lines to
the Technology Department. Interconnectivity will be accomplished us-
ing Cisco Routers.
Contractor will install all equipment and configure to District Standards.
All cabling, connections, and equipment will support Layer 3 switching,
voice over IP, and power over Ethernet (POE).
If school will be in session during the time the work is to be performed,
the contractor must be careful not to disrupt classes while they are in ses-
sion. Excessive noise or equipment work will be performed only during
non-school hours from 3:30 p.m. to 12:00 a.m. Monday through Friday.
Scheduling on Saturday and Sunday must be coordinated with the Dis-
Any work external to the confines of the buildings and drawings shall be
governed by the provisions of this specification and the applicable draw-
The contractor must cover all internal work areas to prevent the contami-
nation of student and teacher materials with dirt and debris caused by
All classroom materials, teaching tools and props must be returned to
their original places, unless written specific authorization is given, so that
classes may continue normally.
Request for Proposals - Erate Year 13 9 Victor Elementary School District
Contractor must remove all tools, equipment, excess construction mate-
rials, and construction waste from student accessible work areas when
leaving any portion of the project. Contractor must remove all tools,
equipment, excess construction materials, and construction waste when
the total project is finished.
The selected contractor will make recommendations for any required
structural, electrical and/or environmental system upgrades.
The contractor will be responsible for providing necessary electrical ser-
vices to all new MDF and IDF locations; and upgrading existing electric-
al service to existing MDF and IDF’s which will be modified or added to.
The electrical services must be placed in the MDF or IDF.
All receptacles, blocks, patch panels, terminations, etc. will be uniformly
color coded and labeled for use.
Install necessary fiber patch panels, Ethernet twisted pair patch panels,
and RJ45 jacks as required for connections to the desktop.
Data-Power poles shall be provided to extend voice, data and electrical
capabilities from overhead to the work area level when indicated on
drawings. Otherwise, all outlets will be installed in the walls.
The Contractor shall be responsible for printed labels on cables and
cords, distribution frames, and outlet locations, according to District spe-
cifications i.e., 2N-001-V, 2N-001-D1, 2N-001-D2 at the time of deli-
very. No labels are to be written by hand.
The Contractor shall be responsible for providing an approved ground at
all newly installed distribution frames, and/or insuring proper bonding to
any existing facilities. The contractor shall also be responsible for ensur-
ing ground continuity by properly bonding all appropriate cabling, clo-
sures, cabinets, service boxes, and framework. All grounds shall consist
of #6 AWG copper wire and shall be supplied from a District approved
building ground and bonded to the main electrical ground. Grounding
must be in accordance with the NEC, NFPA and all local codes and prac-
Request for Proposals - Erate Year 13 10 Victor Elementary School District
Sealing of openings between floors, through rated fire and smoke walls,
existing or created by the contractor for cable pass through shall be the
responsibility of the contractor. Sealing material and application of this
material shall be accomplished in such a manner that is acceptable to the
local fire and building authorities having jurisdiction over this work.
Creation of such openings as are necessary for cable passage between lo-
cations as shown on the drawings shall be the responsibility of the con-
tractor’s work. Any openings created by or for the contractor and left
unused shall also be sealed as part of this work.
Generally, place receptacles approximately 18 inches from the floor.
Should this be viewed as impossible due to the structure of the building
or aesthetics, vendor will place receptacle within 3 feet of position indi-
cated. The District will provide a site approved map identifying all recep-
Where penetrations through acoustical walls or other walls for conduit or
raceways have been provided for the Contractor, such penetrations shall
be sealed by the Contractor in compliance with applicable code require-
ments and as directed by the District. Contractor shall, prior to the com-
mencement of on-site activities, submit to District for review by its Arc-
hitect, details of any special systems to be used
I. Active Network Components
A. MDF Fiber Switch – Cisco Catalyst 4510R-E chassis, fan
blade, 10/100/1000 POE blade and a GBIC blade with ac-
companying fiber modules to support IDF Equipment or
computer nodes. Switch will be equipped with 2 supervisor
engine cards and a minimum of 2 power supplies to accom-
modate redundancy and P.O.E.
B. Alternate MDF Fiber Switch for Larger Systems – For higher
density applications, a Cisco Catalyst 6513 chassis will be
used to accommodate the additional connections while main-
taining an adequate backplane. The system will include a fan
blade, 10/100/1000 POE blade and a GBIC blade with ac-
companying fiber modules to support IDF Equipment or
computer nodes. Switch will be equipped with 2 supervisor
Request for Proposals - Erate Year 13 11 Victor Elementary School District
engine cards and a minimum of 2 power supplies to accom-
modate redundancy and P.O.E.
C. Twisted Pair Switches – Cisco Catalyst 24 port 3560 with
POE and Gigabit transceiver module.
D. Router – Cisco Model 2851 router.
E. Wireless controller – Regardless of the number of AP’s in the
initial installation, the controllers AP limits will be based on
the formula 1 AP per 2 rooms. e.g. A site with 50 rooms will
have a controller that can manage a minimum of 25 AP’s. A
Cisco 2100 series Wireless LAN Controller will be used for
those sites not requiring more than 25 AP’s and a Cisco 4400
series Wireless LAN Controller for those sites requiring
greater than 25 AP’s.
F. Access Points – Access points will be installed inside rooms
and preferably outside of any attic space. The Cisco Aironet
1130 AG Series will be used for all indoor installations. All
connection licenses to the Wireless LAN Controller and the
District’s Wireless Control System will be included in the in-
G. All equipment will be rack mounted.
II. Uninterruptible Power Supplies.
A. Per server installed- One APC rack mounted Smartups
3000VA (or larger to accommodate equipment needs) with a
network module for monitoring temperature and providing
SNMP data to network monitors.
B. Per MDF- One APC rack mounted Smartups 5000VA (or larger
to accommodate equipment needs) with a network module for
monitoring temperature and providing SNMP data to network
C. Per IDF- One APC rack mounted Smartups 1500VA (or larger
to accommodate equipment needs) with a network module for
Request for Proposals - Erate Year 13 12 Victor Elementary School District
monitoring temperature and providing SNMP data to network
The Victor Elementary School District has established a standard for data
communications wiring practices and requires the following materials.
I. All fiber optic cable and components shall be manufactured by Corning.
A. Corning Freedom loose tube gel-free cable shall be used where
cables are installed underground and more than 50 feet into a
B. Corning Altos loose tube gel-free cable shall be used where cables
are installed underground and less than 50 feet into a building.
C. Corning MIC indoor tight buffer PVC or Plenum cable where re-
D. Corning LANscape fiber optic panels and hardware shall be used
for fiber terminations.
E. Corning Glass Insert Anaerobic ST connectors shall be used for all
fiber optic terminations.
F. Each Corning cable run will contain 8 multimode and 4 single
mode fibers. The count will double if the IDF serves more than 4
II. All CAT-6 cable shall be manufactured by Belden.
A. All CAT-6 cable shall be Belden Datatwist 600e PVC or Plenum
B. All cabling running below floor level will be rated for under-
C. All patch cables and computer cables will be rated for CAT-6.
III. All CAT-6 termination equipment shall be manufactured by Leviton Tel-
A. All data jacks shall be Leviton eXtreme.
Request for Proposals - Erate Year 13 13 Victor Elementary School District
Leviton p/n 61110-R*6 (*- indicates color)
B. All data patch panels shall be Leviton eXtreme with T568A wiring
Leviton p/n 69586-U** (**-indicates number of ports)
IV. All surface mount raceway shall be manufactured by Panduit.
A. All Panduit fittings shall be CAT-6 rated.
B. All Panduit will have proper fittings, boxes and ceiling tile en-
trance fittings and shall be mounted with proper fasteners.
C. Panduit installed using the double-faced tape on the back will not
D. All Panduit shall be installed in a neat, level, square workman like
manner and properly sized for the number of conductors installed.
E. All Panduit locations will be pre-approved by the District.
F. Panduit will never be used when it is possible to run inside the wall
V. MDF Cabinets
All MDF cabinets shall be manufactured by ESW. Other manufactures
such as APC or APW may be presented for District consideration. No
plastic construction (especially hinges) will be accepted. Each MDF will
consist of a minimum of three cabinets. The minimum cabinet dimen-
sions will be 84(h)x24(w)x36(d) inches. The width of the cabinets will
be expanded when the need for vertical management is present. The cab-
inets containing the patch panels and the core switch shall be 28 inches
wide or better and equipped with vertical wire managers. The mounting
rails will be punched to accept nut plates for equipment mounting. No
threaded rails will be accepted. The cabinets will be equipped with locks.
The cabinets will have solid back doors with bottom vents, solid sides,
and glass front doors. The cable cabinet will have a top panel suitable for
conduit attachment and no fan. The second cabinet will be properly at-
tached to the cable cabinet without the sides installed. The third cabinet
will be attached to the second and there will only be one side installed on
Request for Proposals - Erate Year 13 14 Victor Elementary School District
the end. Only the cabinets on the ends will have a side installed. Cabi-
nets will have a 30 amp, 208v dedicated circuit for connecting an UPS, as
well as a 20 amp, 120v dedicated circuit for exhaust fans and other acces-
sories. The cabinets will be properly secured to the floor as required by
code and as directed by the District. They will have a minimum of a 500
cfm exhaust fan located in the top and two outlet strips. The finish color
will be as requested by the District.
VI. IDF Cabinets
IDF cabinets shall be manufactured by ESW. Other manufactures such
as APC or APW may be presented for District consideration. The IDF
cabinets will be wall mounted double swing units of at least
30(h)x24(w)x20(d) inches. No plastic construction (especially hinges)
will be accepted. The mounting rails will be punched to accept nut plates
for equipment mounting. No threaded rails will be accepted. The cabi-
nets will have a glass front and be equipped with locks. The IDF cabinet
will be provided with a double gang 120v outlet inside, so that there is a
total of 4 useable 120v outlets. The IDF Cabinet will have provisions for
air circulation on the sides and utilize a low noise exhaust fan (no less
than 100 CFM) at the top. The IDF cabinets will be mounted to the walls
on a painted plywood backing. The finish color will be as requested by
VII. Electro Static Discharge Flooring.
ESD flooring will be of the type as manufactured by UTP Industries, or
Julie INC. The installation will strictly adhere to the manufacturer in-
structions. The Grounding strip will be a minimum of 36 inches in length
with no more than 2 inches above the carpet. The District will determine
the location of the grounding point.
All communication cabling used throughout this project shall comply
with the requirements as outlined in the National Electric Code, Articles
725, 760, 770 and 800, and the appropriate local codes. All copper cabl-
ing shall bear CMP (Plenum Rated), CM/CMR (Riser Rated) and/or ap-
propriate markings for the environment in which they are installed. All
Request for Proposals - Erate Year 13 15 Victor Elementary School District
fiber optic cabling shall bear OFNP (Plenum Rated), OFNR (Riser Rated)
and/or appropriate markings for the environment in which they are in-
All cabling must meet or exceed current industry standards such as IEEE,
BICSI and EIA/TIA. All new Network materials will support Layer 3
Switching, Voice over IP and Power over Ethernet (POE).
It shall be the responsibility of the Contractor to furnish any special in-
stallation equipment or tools necessary to properly complete the System.
This may include, but is not limited to, tools for terminating cables, test-
ing equipment for copper/fiber cables, communication devices, jack
stands for cable reels, or cable wenches.
The Contractor shall ensure that the maximum pulling tensions of the
specified distribution cables are not exceeded and cable bends maintain
the proper radius during the placement of the facilities. Failure to follow
the appropriate guidelines will require the Contractor to provide in a
timely fashion the additional material and labor necessary to properly
rectify the situation. This shall also apply to any and all damages sus-
tained to the cables by the Contractor during the implementation.
All fiber cable installation will be home runs from the MDF Cabinet to
each IDF Cabinet. All copper cable runs will be home runs from the
room jacks to the IDF Cabinet. No splices allowed.
All Copper cable will be installed above the floor line unless construction
restraints prevent it. All fiber installed below the floor line will be rated
Plenum rated cable must be run inside buildings where appropriate.
Install approved wire mold in areas where wall cavities are not available
and the District has approved.
The Contractor shall not place any data cabling alongside power lines, or
share the same conduit, channel or sleeve with electrical apparatus.
All CAT-6 UTP wire shall follow the EIA/TIA-568A wiring standard,
non-keyed pass through wiring scheme.
Request for Proposals - Erate Year 13 16 Victor Elementary School District
Each room will consist of a minimum of 6 CAT6 data drops. All data
connections will be home runs to the IDF or MDF terminating on stan-
dard patch panels.
The room data ports will be configured in one of three choices to be ob-
tained from the Site Administrative Manager:
1. 2 outlets consisting of 4 nodes in one and 2 in the other.
2. 6 outlets in one location.
3. 3 outlets consisting of 2 nodes in each location.
The Site Administrative Manager will provide a drawing of each room
with the specified configuration before the work begins.
In suspended ceiling and raised floor areas where duct, cable trays or
conduit are not available, the Contractor shall bundle, in bundles of 50 or
less, station wiring with cable ties snug, but not deforming the cable
geometry. Cable bundles shall be supported via J-hooks attached to the
existing building structure and framework at a maximum of 5 foot inter-
vals. Plenum rated cable ties will be used in all appropriate areas. The
contractor shall adhere to the manufacturer’s requirements for bending
radius and pulling tension of all data and voice cables.
Cables or J-hooks shall not be attached to lift out ceiling grid or lighting
supports or lay directly on the ceiling grid.
Cables or J-hooks shall not be attached to or supported by fire sprinkler
heads, delivery systems, a/c ducts or attachments or any environmental
sensor located in the ceiling air space.
Any fiber or copper cable used for data networking which runs below any
floor line will be rated for underground placement.
The District has spent considerable time and expense to preinstall conduit
for data cabling as well as for other services such as fire alarms and inter-
coms. It is the goal of the District to avoid the installation of any new
conduit and to use the existing conduit for its intended purpose. Howev-
er, we recognize that it may be necessary to install conduit in some in-
Request for Proposals - Erate Year 13 17 Victor Elementary School District
stances. Unless otherwise approved by the Technology and Maintenance
departments, all cable will be installed in conduit designated for technol-
ogy. It is the responsibility of the contractor to confirm the use of the cor-
rect conduit with the District.
All conduit pull boxes must be U.L. approved watertight units and in-
stalled according to design specifications for the given use.
All conduit building penetrations will be properly sealed against the
weather. These seals will last a minimum of 10 years.
Fiber cable between buildings will be installed in existing conduit where
When distances between buildings are 6 inches or less, where conduit is
not available, a 12” x 12" box shall be installed above ceiling level inside
both rooms and a 3 inch (minimum) conduit installed from box to box.
The Conduit will be rigid pipe and solidly anchored on one end and float-
ing on the other end.
When distances between buildings are greater than 6 inches and conduit
is not available, new underground conduit shall be installed between the
buildings. Under no circumstances is a penetration to be through a roof or
on the front of any portable.
All outside wire will be enclosed in conduit. No exposed cabling will be
All conduit trenching must be re-compacted and all concrete and/or as-
phalt must be replaced.
All conduit used for fiber optic cable shall have bends (sweeps) in accor-
dance with fiber optic cable installations and all underground conduit will
be buried a minimum of 24 inches deep.
Newly installed conduit shall have no more than a 50% fill rate.
All outside conduit must be connected with waterproof connectors.
All conduit installation will be pre-approved by the District.
Request for Proposals - Erate Year 13 18 Victor Elementary School District
X. Raceways (Ladder Racking)
Provide raceway of required size and type where needed. Provide acces-
sories required for a complete installation.
Route raceway to avoid interferences, using standard sections and a min-
imum number of field-cut sections.
Route raceway to avoid interference with removal and installation of
lighting fixtures and devices of other systems, which require servicing or
Remove any sharp burrs or edges from raceway.
Completed raceway runs shall have no cracks or openings at coupled sec-
Radius fittings shall be provided for raceway turns and offsets to accom-
modate obstructions or elevation changes and maintain minimum cable
Overhead C-hanger and under floor raceway support details shall be de-
signed to provide complete cable lay-in capability.
Raceway shall be supported from concrete ceiling or ceiling beams, at
five (5) foot maximum span intervals.
Use 3/8 inch threaded rods with c-hangers for supporting raceway.
Strict adherence to the National Electrical Code is required for any race-
way penetrations of fire-related walls or penetrations.
The Contractor shall make no penetration of floors, walls, or ceiling for
conduit or raceway without the prior consent of the District.
Request for Proposals - Erate Year 13 19 Victor Elementary School District
All 100/1000 Base-T cabling circuits shall be tested for continuity and
CAT-6 data certification at the termination points to full CAT-6 specifi-
cations. Printed and signed reports will be submitted to the District.
1. Copper Cable Testing
Testing of all copper wiring shall be performed prior to system cu-
tover. 100 percent of the horizontal and riser wiring pairs shall be
tested for opens, shorts, polarity reversals, transposition and the
presence of AC voltage. Any pairs not meeting requirements of
the standard shall be brought into compliance by the Contractor, at
no charge to the District. Complete, end-to-end test results must be
submitted to the District.
2. Optical Fiber Cable Testing
All Fiber Optic Cable will be tested using an Optical Time Domain
Reflectometer (OTDR) for continuity and loss (dB) @ 1300 nm.
Test results will be provided to the District on computer DVD/CD
and in printed form after completion of this project.
All fiber testing shall be performed on all used fibers in the com-
pleted end-to-end system. There shall be no splices. The system
loss measurements shall be provided at 850 nm and 1310 nm for
multimode fibers and 1310 nm and 1550 nm for single mode fi-
A. Pre-Installation Cable Testing
The Contractor shall test all light guide cable prior to the in-
stallation of the cable. The Contractor shall assume all lia-
bility for the replacement of the cable should it be found de-
fective at a later date.
B. Loss Budget
Fiber links shall have a maximum loss of:
Request for Proposals - Erate Year 13 20 Victor Elementary School District
1. (Allowable cable loss per Km)(Km of fiber in link) =
(.4dB) (number of connectors) = maximum allowable
a. A mated connector-to-connector interface is de-
fined as a single connector for the purpose of
b. Loss numbers for the installed link shall be cal-
culated by taking the sum of the bidirectional
measurements and dividing that sum by two.
C. Any link not meeting the requirements of the standard shall
be brought into compliance by the Contractor, at no charge
to the District.
The Contractor will supply the District with an as-built drawing, indicat-
ing the modifications to existing LAN infrastructure, new LAN/WAN in-
stallations, communication outlet location with station and port identifi-
cation shown, as well as the major routes of inter-building or intra-
building backbone cable installed. The Contractor will supply District
with network cable and port management diagrams, documenting the cor-
rect labeling scheme for all installed network infrastructure. All data
from testing installed circuit functionality and performance will be fur-
nished, in a formatted report, to District.
As-built drawings will be supplied in hard copy, as well as software
copy. Selected contractor will give the District the option to purchase, or
the information required to purchase, the software necessary to view and
or modify all documentation provided as a software copy.
I. Single Point of Contact
Contractor will provide a single point of contact, i.e., Project Man-
ager, to speak for the Contractor and to provide the following func-
Request for Proposals - Erate Year 13 21 Victor Elementary School District
A. Initiate and coordinate tasks with the District.
B. Provide day-to-day direction and on-site supervision of Con-
C. Ensure conformance with all Contact provisions.
I. Contractor Warranty
Contractor shall provide a complete 1 year warranty for full
service and replacement on all electronic and mechanical equip-
Contractor shall provide a 10 year warranty for this cabling system
including all components.
The selected contractor must guarantee all networking infrastruc-
ture, installed or modified for proper function and performance.
II. Additional Warranty
Contractor shall state any additional Contractor or Vendor supplied
III. Start Date
No Warranty or service agreements covering any of the work, or
electronics, or equipment, or supplies, will begin until the District
has officially accepted the project as done.
I. An employee, or employees, of the District will be appointed as
District Inspector(s) for this project.
In addition to normal inspection duties, they will be specifically
observing how and where network circuits and equipment will be
II. All work for this contract shall be under the observation of said
Request for Proposals - Erate Year 13 22 Victor Elementary School District
They shall have free access to any or all parts of the work at any
time. The Contractor shall furnish the District Inspector(s) reason-
able opportunities for obtaining such information as may be neces-
sary to keep them fully informed regarding progress and manner of
work and character of materials.
III. The District Inspector(s), at District expense, may utilize outside
consulting firms to verify the correctness of work.
The inspection of work shall not relieve the Contractor from any
obligation to fulfill this contract.
IV. The District Inspector(s) or Site Administrative Manager shall
have the authority to stop work whenever provisions of the con-
tract documents are not being complied with or workmanship is
unacceptable, and the Contractor shall instruct his employees ac-
V. The Project Manager shall perform on-going inspections during
All work shall be performed in a high quality manner and the over-
all appearance shall be clean, neat and orderly. The following
points will be examined and must be satisfactorily complied with:
A. Is the design documentation complete?
B. Are all cables properly labeled from end-to-end?
C. Have all terminated cables been properly tested in accor-
dance with the specifications for the specific category as
well as tested for opens, shorts, polarity reversals, transposi-
tion and presence of AC and/or DC voltage?
D. Is the cable type suitable for its pathway?
E. Are the cables bundled in parallel?
F. Have the pathway manufacturer’s guidelines been followed?
G. Are all cable penetrations installed properly and fire stopped
according to code?
H. Have the Contractors avoided excessive cable bending?
Request for Proposals - Erate Year 13 23 Victor Elementary School District
I. Have potential EMI and RFI sources been considered?
J. Is Cable Fill correct?
K. Are hanging supports within 1-1/2 meters (5 feet)?
L. Does hanging cable exhibit some sag?
M. Are telecommunications closet terminations compatible with
N. Have Patch Panel instructions been followed?
1. Jacket removal point.
2. Termination positions.
3. All pair terminations tight with minimal pair distor-
4. Twists maintained up to Index Strip.
O. Have Modular Panel instructions been followed?
1. Cable dressing first.
2. Jackets remain up to the Connecting Block.
3. All pair terminations tight and undistorted.
4. Twists maintained up to the Connecting Block.
I. Submittals shall include all items called for in this section and
manufacturers cut sheets for the following:
A. All wire and cable to include: fiber, copper, cabling, patch
cords, cross-connect wire and cross-connect cordage.
B. All connectors and required tooling.
C. All termination system components for each cable type.
D. All MDF and IDF equipment hardware.
Request for Proposals - Erate Year 13 24 Victor Elementary School District
E. All LAN and WAN equipment.
F. All UPS equipment.
G. All equipment cabinets including all MDF and IDF equip-
H. All grounding and surge suppression system components.
I. All raceways.
J. ESD Flooring.
K. All conduit.
I. Drawings and Diagrams
A. Upon completion of final work, Contractor shall provide to
District for it records the following:
1. MDF and IDF Diagrams (Leave a laminated copy in
each MDF & IDF)
a. Cable routing.
b. Position of all components and apparatus.
c. Detailed layout of the wallfield.
d. Labeling plan.
2. Equipment Documentation
b. Serial number.
d. MAC address.
e. IP address.
Request for Proposals - Erate Year 13 25 Victor Elementary School District
3. Work Area Floor Plans
a. Detailed cable routes.
b. Approved labeling plan for all work areas.
4. Cross-connect Documentation
a. Cross-connect records for all data devices.
5. Riser Distribution Plan
6. Cable Tray, Conduit, and Raceway Plans
7. Campus Distribution Plan (if applicable)
B. As Built Documentation
Upon completion of the project, Contractor is to prepare “As
Built” documentation showing actual site conditions and in-
stallation as constructed, and provide copies of such docu-
C. Additional Records
1. Engineering diagrams
2. Cable Records and Assignments.
I. The Contractor will be held responsible for any and all damages to
portions of the building caused by them, their employees or subcontractors;
including but not limited to:
A. Damage to any portion of the building caused by the movement
of tools, materials or equipment.
B. Damage to any component of the construction of spaces “turned
over” to the Contractor.
C. Damage to the electrical distribution system and/or other space
“turned over” to the Contractor.
Request for Proposals - Erate Year 13 26 Victor Elementary School District
D. Damage to the electrical, mechanical and/or life safety or other
systems caused by inappropriate operation or connections made
by the Contractor or other actions of Contractor.
E. Damage to any surfaces or work disrupted as a result of the
contractor’s work. Repair of surfaces, including painting, shall
be included as necessary.
F. Damage to existing school facilities including, but not limited
to cabling systems, sidewalks, roads, fences and buildings.
G. Other damage to the materials, tools and/or equipment of the
District, its consultants, subcontractors and other contractors.
Request for Proposals - Erate Year 13 27 Victor Elementary School District
Ports per Distribution Frame
Challenger Del Rey Green Tree Liberty Mojave Vista Park View Puesta Del Sol Sixth Street Village
MDF 342 53 20 24 6 31 12 39 53
IDF 1 27 48 21 12 24 41 24 45 36
IDF 2 27 24 6 24 24 6 24 7 36
IDF 3 27 24 25 24 24 30 24 15
IDF 4 6 26 24 24 24 24 6
IDF 5 24 26 12 18 46 24 24
IDF 6 24 26 24 30 36 24 24
IDF 7 24 31 24 18 30 30 24
IDF 8 24 14 30 18 24 24 24
IDF 9 12 20 30 30 24 12 24
IDF 10 24 26 18 30 24 6
IDF 11 24 20 30 12 24 24
IDF 12 13 18 6 18
IDF 13 18 24 40
IDF 14 18
IDF 15 18
IDF 16 40
Ports 423 311 274 312 364 340 310 91 266
Note: The description for each distribution frame (DF) is generic and is used for representing the number of ports serviced by each DF. These will be clearly identified
during the site walk.