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					Victor Elementary School District

     Request for Proposals

  Year 13 E-rate Projects 2010


           12-22-09
                                       Table of Contents
INTRODUCTION _______________________________________________________3 
SCOPE OF WORK ______________________________________________________3 
SERVICE PROVIDER PRE-QUALIFICATION GUIDELINES__________________4 
OVERVIEW OF STANDARDS ____________________________________________7 
GENERAL CONDITIONS ________________________________________________9 
EQUIPMENT SPECIFICATIONS ________________________________________11 
 I.  Active Network Components _____________________________________________ 11 
 II.      Uninterruptible Power Supplies. _________________________________________ 12 
MATERIAL SPECIFICATIONS __________________________________________13 
 I.  All fiber optic cable and components shall be manufactured by Corning. _________ 13 
 II.      All CAT-6 cable shall be manufactured by Belden. _________________________ 13 
 III.     All CAT-6 termination equipment shall be manufactured by Leviton Telcom. ___ 13 
 IV.      All surface mount raceway shall be manufactured by Panduit. _______________ 14 
 V.       MDF Cabinets ________________________________________________________ 14 
 VI.      IDF Cabinets _________________________________________________________ 15 
 VII.       Electro Static Discharge Flooring.______________________________________ 15 
 VIII.      Cable _____________________________________________________________ 15 
 IX.      Conduit _____________________________________________________________ 17 
 X.       Raceways (Ladder Racking) ____________________________________________ 19 
TESTING _____________________________________________________________20 
 1.  Copper Cable Testing ___________________________________________________ 20 
 2.  Optical Fiber Cable Testing ______________________________________________ 20 
DOCUMENTATION ____________________________________________________21 
PROJECT DIRECTION _________________________________________________21 
WARRANTY___________________________________________________________22 
INSPECTION _________________________________________________________22 
SUBMITTALS _________________________________________________________24 
ENGINEERING _______________________________________________________25 
DAMAGES ____________________________________________________________26 
APPENDIX A ___________________________________________________________1 



   Request for Proposals - Erate Year 13        2            Victor Elementary School District
                                                                                   12-22-09
        INTRODUCTION
        Victor Elementary School District desires to provide, at its Schools and
        District sites, a state of the art voice/video/computer network system that
        will accommodate both present and future computer applications. The
        intent is to achieve an industry standard-based infrastructure, which will
        enhance educational and administrative activities on school sites with the
        flexibility and support of future needs and activities. To that end, the Vic-
        tor Elementary School District (hereinafter referred to as District) has de-
        veloped the following specifications, requirements and guidelines for
        all WAN and LAN installations in the District.


        SCOPE OF WORK
        The description of work requested under this RFP is for the replacement
        of old networking equipment, patch cabling and Uninterruptable Power
        Supplies at 9 of the District’s school sites. This project also includes the
        installation of wireless at those same sites. The wireless installation will
        provide wireless access to all buildings on each campus and integrate into
        the District’s current wireless infrastructure.

        Please see the attached Appendix “A” for a list of sites, distribution
        frames and active port counts for the equipment replacement. This at-
        tachment will be used as a reference during the site walks scheduled for
        January 15, 2010, beginning at 9:00 am and will last most of the day. The
        site walk will begin at the Maintenance and Operations Office located at
        14875 South Mojave Dr, Victorville, CA 92395. The site walk’s primary
        purpose is to obtain a better understanding of the site layouts for bidding
        the wireless portion of the request. A site map detailing MDF and IDF
        locations will be provided at the site walk.

        This project will include the removal and documenting of the old equip-
        ment, and the configuration, documentation and installation of the new
        equipment. This project will also include the installation of wireless
        Access Points, a wireless LAN controller and the appropriate cabling to
        connect the access points to the wired network. All old equipment and
        cables will remain District property.

Request for Proposals - Erate Year 13   3           Victor Elementary School District
                                                                          12-22-09
        SERVICE PROVIDER PRE-QUALIFICATION GUIDELINES
                  VICTOR ELEMENTARY SCHOOL DISTRICT
                           E-RATE YEAR 13 (2010/2011)
             SERVICE PROVIDER PRE-QUALIFICATION GUIDELINES
                 Service Provider Criteria and Contract Requirements

        The requirements outlined in this document will apply to all contracts en-
        tered into as a result of the posting of (2010-2011) E-rate Form 470/471
        as set forth below:
        Quotation can be submitted within the 28-day posting period, but are not
        required for submittal until the 30th day, or after the job walk (if re-
        quired), whichever is later.
        All Service Providers responding to the posted Form 470 are to be listed
        as California Multiple Awards Schedule (CMAS), WSCA or Focus Con-
        tract Service Providers unless expressly noted otherwise in the quote or
        Applicant's Scope of Work (SOW).
        These projects and services depend on partial funding from the E-Rate
        program:
        • Applicant expects each Service Provider to have a thorough under-
        standing of all rules or regulations regarding the E-Rate program.
        • All agreement(s) entered into as a result of the posting of this Form
        470 will be contingent upon the specific funding of the FRN at the per-
        centage rate submitted.
        • The maximum percentage (%) discount the Applicant will be liable
        for is the pre-discount amount, minus the funded amount, as shown on
        the Form 471 Block 5. The Service Provider shall be responsible for in-
        voicing the Schools and Libraries Division (SLD) for the funded amount
        (unless other terms are agreed upon by both parties).
        • NO billing or work can take place prior to July 1, 2010.
        • The Service Provider is responsible for providing a valid SPIN (Ser-
        vice Provider Identification Number) with its quotation submittal.
        • The Service Provider is responsible for providing a FCC Registration
        Number (FRN) and proof of Green Light Status from the FCC. Any po-
        tential Service Provider found to be in Red-Light Status will be disquali-
        fied from participation in the quotation process and will be considered
        non-responsive.


Request for Proposals - Erate Year 13   4         Victor Elementary School District
                                                                        12-22-09
        • All work is subject to 100% approval of the project or purchase by the
        FCC under the E-Rate discount program as referenced by the Telecom-
        munications Act of 1996.
        • No change orders will be allowed for the work resulting from this
        posting.
        • Additional terms and conditions are delineated in the specifications re-
        ferenced in the Form 470(s).
        • The Service Provider is required to send copies of all forms and in-
        voices to the Applicant prior to invoicing the SLD.

        The Applicant reserves the right to deny any or all quotations associated
        with a particular Form 470, even with SLD funding approval. The Appli-
        cant reserves the right to accept the pricing quotations solely dependent
        upon SLD approval.
        Prospective Service Providers will be required to submit the following:
        Three (3) references describing Service Provider’s portfolio experience
        with comparable projects within a K-12 customer market; Provider’s ap-
        propriate Contract(s) cover page(s); Service Provider’s SPIN number;
        Service Provider’s FCC Registration Number (FRN) and proof of filing
        of 2010 SPAC. Failure by Service Provider to supply these documents
        may be considered grounds for disqualification.
        Service Provider must meet the following qualifications to be considered
        for award:
        THE PART NUMBERS AND/OR CONFIGURATIONS LISTED IN
        THE ATTACHED BILL OF MATERIALS ARE FOR FUNCTIONAL
        EQUIVALENCY. ANY ALTERNATIVE SOLUTION PROPOSED
        MUST MEET OR EXCEED THE FUNCTIONAL LEVELS OF THE
        EQUIPMENT AND MUST HAVE PROVEN INTEROPERABILITY
        WITH THE DISTRICT’S CURRENT CISCO PLATFORM.
        1. When providing electronic equipment quotes for switch-
        es/hubs/routers, Service Provider must have at least 1 manufacturer certi-
        fied expert on staff. Please document this in your response. If providing
        quotes for IP Telephony equipment/Unified Messaging, all applicable
        manufacturer specific certifications must be provided with your response.
        2. No Subcontractors can be contracted (i.e., used) to meet the CMAS
        contract requirements.
        3. If requested by the Applicant, Service Provider must be willing to
        have employees fingerprinted.


Request for Proposals - Erate Year 13   5         Victor Elementary School District
                                                                        12-22-09
        4. All product pricing provided for Form 471 purposes must be function-
        al equivalent or better, once the Applicant has received SLD approval for
        purchase.
        5. Service Provider shall provide with its quote the complete contract
        pages, including all pages that show the goods and/or services in Service
        Provider’s quotation submittal. Said products shall be clearly highlighted
        for ease of identification.
        6. Service Provider must pay any contract usage administrative fee.
        Right to Reject Any and All Quotes
        The Applicant reserves the right to reject any or all quotation submittals
        and to waive any informalities or regularities. The Service Provider’s qu-
        otation submission is recognition of this right.
        In addition, the Applicant reserves the right to fund, (proceed with
        project or purchase) or not to fund any portion of the project, regardless
        of E-Rate approval.

        Evaluation Criteria:
        Price of the eligible goods and service will be the most heavily weighted
        factor in selecting the awarded Service Provider.
        Other evaluation criteria may include, but are not limited to:

        Manufacturer preference/interoperability with current platform
        Past experience with applicant
        Understanding of needs
        Past successful E-Rate experience
        Completeness of response

        Applicant will score all responses submitted within the guidelines noted
        above, using the rubric/ matrix scoring system.
        All RFQ responses must be submitted NOT LATER than January 25,
        2010 at 2:00pm (PST) to the contact information contained herein:

                                          Bill Klopping
                                     Director of Technology
                                Victor Elementary School District
                                     14875 South Mojave Dr
                                      Victorville, CA 92395
                                         (760) 245-3533
                                       bklopping@vesd.net

Request for Proposals - Erate Year 13      6         Victor Elementary School District
                                                                           12-22-09
        OVERVIEW OF STANDARDS
        The Local Area Network system shall utilize a network of fiber optic, and
        unshielded twisted pair, riser, tie, and station cables. The fiber backbone
        will operate at a minimum speed of 1 and preferably 10 Gigabits from the
        core switch to switching hubs that will provide 10/100 Base-T connec-
        tions to a minimum of 6 drops in each classroom, library, cafeteria, re-
        source rooms, labs and office area but no less than the current number of
        installed nodes. Each 1/10-gigabit connection will be a homerun from
        the MDF to each IDF. Each IDF will service 4 classrooms. The office
        areas will be provided a separate IDF unit. Computer Labs will be confi-
        gured with a dedicated IDF cabinet and a minimum of 48 computer
        nodes.Each building will be provided with at least an 1-1/2 inch conduit
        for each classroom dedicated for computer technology only. The conduit
        requirements between buildings may be combined into a single larger
        conduit (minimum 6 inches), which will terminate into vaults outside of
        the buildings.
        Where wireless is installed, it will be done so following all District cabl-
        ing standards. The placement of wireless Access Points (AP) with be de-
        termined with a combination of site walks, wireless surveys, vendor and
        manufacturer input. AP’s will be placed indoors and preferably outside of
        the attic space. The District will have finally approval on location of AP’s
        before installation begins. The wireless access points (AP) will be ac-
        companied with an on sight controller for managing the wireless network.
        The controller will interface with the District’s application, Cisco’s Wire-
        less Control System, to ensure a uniform and controlled distribution of
        SSID’s for client access across the District.
        The MDF will consist of a minimum of 3 stand-alone cabinets connected
        and anchored side by side. The cabinets will be mounted with at least 3
        feet (4 feet for new construction) of clearance from any wall and will be
        placed where the cabinets, conduit, and ladder racking will not block any
        access panels or equipment in the wall or the ceiling. The first cabinet
        will consist of termination panels for both fiber and copper cables. The
        second cabinet will contain the MDF electronics only. The third cabinet
        will house site equipment. Additional space needed for other applications
        such as servers, intercom, fire alarms or CCTV equipment will be placed
        in additional matching cabinets. All electronic and cable equipment will
        be rack mounted. Ladder racking will be installed and used to transfer

Request for Proposals - Erate Year 13   7          Victor Elementary School District
                                                                         12-22-09
        cabling to and between the cabinets. The cabinets will be capable of ac-
        cepting additional bays as the need arises. The MDF cabinets will be
        placed in an area designated as the MDF room. The room will be central-
        ly located and will not be designated for any other purpose. The MDF
        room will be of at least 120 square feet (180 square feet for new con-
        struction) with 8 foot (10 foot for new construction) minimum ceilings.
        The MDF room will be air conditioned with its own unit and thermostat.
        The MDF room will be fed by its own electrical service. Any cabinets
        that will contain equipment will have a 30 amp, 208v dedicated circuit
        for connecting an UPS, as well as a 20 amp, 120v dedicated circuit for
        exhaust fans and other accessories. The MDF room will be carpeted with
        a District approved ESD flooring. The MDF room will be equipped with
        a networked temperature monitor with camera. The MDF room will be
        placed and designed to prevent the noise of all electronic and cooling
        equipment from disturbing other building occupants.

        Those sites constructed so that all nodes are within the same building and
        the runs are less than 300 feet will utilize home runs from the wall jacks
        to the patch panel in the MDF room. There will be no IDF points in this
        configuration. The MDF switch must be designed with ample room for
        ventilation, accessibility, and located in such a manner that all patch
        cables are easily dressed into cable managers.

        IDF cabinets will be placed outside of the classroom in their own climate
        controlled closet. . Placement of cabinet in the classroom will be allowed
        only after the District has agreed upon its location. The IDF cabinets will
        be wall mounted. All electronic and cable equipment will be rack
        mounted. IDF cabinets will be provided with a 120v outlet inside dedi-
        cated to network equipment. The IDF cabinet will be provided with a
        rack mounted UPS unit of the correct size for the anticipated load, includ-
        ing POE. The IDF Cabinet will be mounted at least 2 inches from the
        ceiling with a minimum of 12 inches of side clearance for access. All
        computer drops will be home runs to the IDF cabinet. There will be 1
        IDF for each 4 classrooms unless building layout logically suggests
        more. When one IDF might serve more than 4 classrooms, the fiber
        count in that cable will double. Each IDF switch will be provided its own
        fiber link to the MDF. No IDF switch will serve more than 24 ports. No
        IDF will serve more than 6 classrooms.


Request for Proposals - Erate Year 13   8          Victor Elementary School District
                                                                         12-22-09
        All patch cords, computer cables, and terminations shall be provided. Fi-
        ber cables shall terminate on Fiber Distribution Centers (FDC’s) and/or
        modular patch panels located in all demarcation and termination points.
        All cables and terminations shall be identified at all locations. All copper
        cable terminations shall comply with and be tested to TIA/EIA 568A,
        TIA-568-B and TSB-67 standards for CAT-6 installations. No splices
        will be allowed in either fiber or copper home runs. All fiber strands will
        be terminated and connected to a panel.
        Fiber and Copper patch panels will be placed in the top of the MDF and
        IDF cabinets in this order; 2 inch fan clearance, fiber panel, wire manag-
        er, copper panel, and wire manager.
        Each District Site will be connected via 100Mbs(or larger) data lines to
        the Technology Department. Interconnectivity will be accomplished us-
        ing Cisco Routers.
        Contractor will install all equipment and configure to District Standards.
        All cabling, connections, and equipment will support Layer 3 switching,
        voice over IP, and power over Ethernet (POE).
        GENERAL CONDITIONS
        If school will be in session during the time the work is to be performed,
        the contractor must be careful not to disrupt classes while they are in ses-
        sion. Excessive noise or equipment work will be performed only during
        non-school hours from 3:30 p.m. to 12:00 a.m. Monday through Friday.
        Scheduling on Saturday and Sunday must be coordinated with the Dis-
        trict.

        Any work external to the confines of the buildings and drawings shall be
        governed by the provisions of this specification and the applicable draw-
        ings.
        The contractor must cover all internal work areas to prevent the contami-
        nation of student and teacher materials with dirt and debris caused by
        construction.
        All classroom materials, teaching tools and props must be returned to
        their original places, unless written specific authorization is given, so that
        classes may continue normally.




Request for Proposals - Erate Year 13    9           Victor Elementary School District
                                                                           12-22-09
        Contractor must remove all tools, equipment, excess construction mate-
        rials, and construction waste from student accessible work areas when
        leaving any portion of the project. Contractor must remove all tools,
        equipment, excess construction materials, and construction waste when
        the total project is finished.
        The selected contractor will make recommendations for any required
        structural, electrical and/or environmental system upgrades.

        The contractor will be responsible for providing necessary electrical ser-
        vices to all new MDF and IDF locations; and upgrading existing electric-
        al service to existing MDF and IDF’s which will be modified or added to.
        The electrical services must be placed in the MDF or IDF.

        All receptacles, blocks, patch panels, terminations, etc. will be uniformly
        color coded and labeled for use.

        Install necessary fiber patch panels, Ethernet twisted pair patch panels,
        and RJ45 jacks as required for connections to the desktop.

        Data-Power poles shall be provided to extend voice, data and electrical
        capabilities from overhead to the work area level when indicated on
        drawings. Otherwise, all outlets will be installed in the walls.

        The Contractor shall be responsible for printed labels on cables and
        cords, distribution frames, and outlet locations, according to District spe-
        cifications i.e., 2N-001-V, 2N-001-D1, 2N-001-D2 at the time of deli-
        very. No labels are to be written by hand.
        The Contractor shall be responsible for providing an approved ground at
        all newly installed distribution frames, and/or insuring proper bonding to
        any existing facilities. The contractor shall also be responsible for ensur-
        ing ground continuity by properly bonding all appropriate cabling, clo-
        sures, cabinets, service boxes, and framework. All grounds shall consist
        of #6 AWG copper wire and shall be supplied from a District approved
        building ground and bonded to the main electrical ground. Grounding
        must be in accordance with the NEC, NFPA and all local codes and prac-
        tices.



Request for Proposals - Erate Year 13   10          Victor Elementary School District
                                                                          12-22-09
         Sealing of openings between floors, through rated fire and smoke walls,
         existing or created by the contractor for cable pass through shall be the
         responsibility of the contractor. Sealing material and application of this
         material shall be accomplished in such a manner that is acceptable to the
         local fire and building authorities having jurisdiction over this work.
         Creation of such openings as are necessary for cable passage between lo-
         cations as shown on the drawings shall be the responsibility of the con-
         tractor’s work. Any openings created by or for the contractor and left
         unused shall also be sealed as part of this work.
         Generally, place receptacles approximately 18 inches from the floor.
         Should this be viewed as impossible due to the structure of the building
         or aesthetics, vendor will place receptacle within 3 feet of position indi-
         cated. The District will provide a site approved map identifying all recep-
         tacle locations.

         Where penetrations through acoustical walls or other walls for conduit or
         raceways have been provided for the Contractor, such penetrations shall
         be sealed by the Contractor in compliance with applicable code require-
         ments and as directed by the District. Contractor shall, prior to the com-
         mencement of on-site activities, submit to District for review by its Arc-
         hitect, details of any special systems to be used
         EQUIPMENT SPECIFICATIONS

I.   Active Network Components
                A. MDF Fiber Switch – Cisco Catalyst 4510R-E chassis, fan
                   blade, 10/100/1000 POE blade and a GBIC blade with ac-
                   companying fiber modules to support IDF Equipment or
                   computer nodes. Switch will be equipped with 2 supervisor
                   engine cards and a minimum of 2 power supplies to accom-
                   modate redundancy and P.O.E.
                    B. Alternate MDF Fiber Switch for Larger Systems – For higher
                       density applications, a Cisco Catalyst 6513 chassis will be
                       used to accommodate the additional connections while main-
                       taining an adequate backplane. The system will include a fan
                       blade, 10/100/1000 POE blade and a GBIC blade with ac-
                       companying fiber modules to support IDF Equipment or
                       computer nodes. Switch will be equipped with 2 supervisor

 Request for Proposals - Erate Year 13   11         Victor Elementary School District
                                                                          12-22-09
                         engine cards and a minimum of 2 power supplies to accom-
                         modate redundancy and P.O.E.
                     C. Twisted Pair Switches – Cisco Catalyst 24 port 3560 with
                        POE and Gigabit transceiver module.
                     D. Router – Cisco Model 2851 router.
                     E. Wireless controller – Regardless of the number of AP’s in the
                        initial installation, the controllers AP limits will be based on
                        the formula 1 AP per 2 rooms. e.g. A site with 50 rooms will
                        have a controller that can manage a minimum of 25 AP’s. A
                        Cisco 2100 series Wireless LAN Controller will be used for
                        those sites not requiring more than 25 AP’s and a Cisco 4400
                        series Wireless LAN Controller for those sites requiring
                        greater than 25 AP’s.
                     F. Access Points – Access points will be installed inside rooms
                        and preferably outside of any attic space. The Cisco Aironet
                        1130 AG Series will be used for all indoor installations. All
                        connection licenses to the Wireless LAN Controller and the
                        District’s Wireless Control System will be included in the in-
                        stallation.
                     G. All equipment will be rack mounted.

II.   Uninterruptible Power Supplies.

                  A. Per server installed- One APC rack mounted Smartups
                     3000VA (or larger to accommodate equipment needs) with a
                     network module for monitoring temperature and providing
                     SNMP data to network monitors.

                  B. Per MDF- One APC rack mounted Smartups 5000VA (or larger
                     to accommodate equipment needs) with a network module for
                     monitoring temperature and providing SNMP data to network
                     monitors.

                  C. Per IDF- One APC rack mounted Smartups 1500VA (or larger
                     to accommodate equipment needs) with a network module for


  Request for Proposals - Erate Year 13     12         Victor Elementary School District
                                                                             12-22-09
                       monitoring temperature and providing SNMP data to network
                       monitors.
           MATERIAL SPECIFICATIONS

           The Victor Elementary School District has established a standard for data
           communications wiring practices and requires the following materials.

  I.   All fiber optic cable and components shall be manufactured by Corning.
          A.     Corning Freedom loose tube gel-free cable shall be used where
                 cables are installed underground and more than 50 feet into a
                 building.
           B.      Corning Altos loose tube gel-free cable shall be used where cables
                   are installed underground and less than 50 feet into a building.
           C.      Corning MIC indoor tight buffer PVC or Plenum cable where re-
                   quired.
           D.      Corning LANscape fiber optic panels and hardware shall be used
                   for fiber terminations.
           E.      Corning Glass Insert Anaerobic ST connectors shall be used for all
                   fiber optic terminations.
           F.      Each Corning cable run will contain 8 multimode and 4 single
                   mode fibers. The count will double if the IDF serves more than 4
                   rooms.

 II.   All CAT-6 cable shall be manufactured by Belden.
          A.   All CAT-6 cable shall be Belden Datatwist 600e PVC or Plenum
               where required.
           B.      All cabling running below floor level will be rated for under-
                   ground.
           C.      All patch cables and computer cables will be rated for CAT-6.

III.   All CAT-6 termination equipment shall be manufactured by Leviton Tel-
       com.
          A.   All data jacks shall be Leviton eXtreme.

   Request for Proposals - Erate Year 13    13         Victor Elementary School District
                                                                             12-22-09
                      Leviton p/n 61110-R*6 (*- indicates color)
          B.      All data patch panels shall be Leviton eXtreme with T568A wiring
                  scheme.
                      Leviton p/n 69586-U** (**-indicates number of ports)

IV.   All surface mount raceway shall be manufactured by Panduit.
         A.     All Panduit fittings shall be CAT-6 rated.
          B.      All Panduit will have proper fittings, boxes and ceiling tile en-
                  trance fittings and shall be mounted with proper fasteners.
          C.      Panduit installed using the double-faced tape on the back will not
                  be accepted.
          D.      All Panduit shall be installed in a neat, level, square workman like
                  manner and properly sized for the number of conductors installed.
          E.      All Panduit locations will be pre-approved by the District.
          F.      Panduit will never be used when it is possible to run inside the wall
                  or ceiling.


V.    MDF Cabinets
        All MDF cabinets shall be manufactured by ESW. Other manufactures
        such as APC or APW may be presented for District consideration. No
        plastic construction (especially hinges) will be accepted. Each MDF will
        consist of a minimum of three cabinets. The minimum cabinet dimen-
        sions will be 84(h)x24(w)x36(d) inches. The width of the cabinets will
        be expanded when the need for vertical management is present. The cab-
        inets containing the patch panels and the core switch shall be 28 inches
        wide or better and equipped with vertical wire managers. The mounting
        rails will be punched to accept nut plates for equipment mounting. No
        threaded rails will be accepted. The cabinets will be equipped with locks.
        The cabinets will have solid back doors with bottom vents, solid sides,
        and glass front doors. The cable cabinet will have a top panel suitable for
        conduit attachment and no fan. The second cabinet will be properly at-
        tached to the cable cabinet without the sides installed. The third cabinet
        will be attached to the second and there will only be one side installed on

  Request for Proposals - Erate Year 13    14          Victor Elementary School District
                                                                             12-22-09
            the end. Only the cabinets on the ends will have a side installed. Cabi-
            nets will have a 30 amp, 208v dedicated circuit for connecting an UPS, as
            well as a 20 amp, 120v dedicated circuit for exhaust fans and other acces-
            sories. The cabinets will be properly secured to the floor as required by
            code and as directed by the District. They will have a minimum of a 500
            cfm exhaust fan located in the top and two outlet strips. The finish color
            will be as requested by the District.

 VI.    IDF Cabinets

            IDF cabinets shall be manufactured by ESW. Other manufactures such
            as APC or APW may be presented for District consideration. The IDF
            cabinets will be wall mounted double swing units of at least
            30(h)x24(w)x20(d) inches. No plastic construction (especially hinges)
            will be accepted. The mounting rails will be punched to accept nut plates
            for equipment mounting. No threaded rails will be accepted. The cabi-
            nets will have a glass front and be equipped with locks. The IDF cabinet
            will be provided with a double gang 120v outlet inside, so that there is a
            total of 4 useable 120v outlets. The IDF Cabinet will have provisions for
            air circulation on the sides and utilize a low noise exhaust fan (no less
            than 100 CFM) at the top. The IDF cabinets will be mounted to the walls
            on a painted plywood backing. The finish color will be as requested by
            the District.
VII.    Electro Static Discharge Flooring.

            ESD flooring will be of the type as manufactured by UTP Industries, or
            Julie INC. The installation will strictly adhere to the manufacturer in-
            structions. The Grounding strip will be a minimum of 36 inches in length
            with no more than 2 inches above the carpet. The District will determine
            the location of the grounding point.

VIII.   Cable

            All communication cabling used throughout this project shall comply
            with the requirements as outlined in the National Electric Code, Articles
            725, 760, 770 and 800, and the appropriate local codes. All copper cabl-
            ing shall bear CMP (Plenum Rated), CM/CMR (Riser Rated) and/or ap-
            propriate markings for the environment in which they are installed. All

    Request for Proposals - Erate Year 13   15        Victor Elementary School District
                                                                            12-22-09
        fiber optic cabling shall bear OFNP (Plenum Rated), OFNR (Riser Rated)
        and/or appropriate markings for the environment in which they are in-
        stalled.
        All cabling must meet or exceed current industry standards such as IEEE,
        BICSI and EIA/TIA. All new Network materials will support Layer 3
        Switching, Voice over IP and Power over Ethernet (POE).

        It shall be the responsibility of the Contractor to furnish any special in-
        stallation equipment or tools necessary to properly complete the System.
        This may include, but is not limited to, tools for terminating cables, test-
        ing equipment for copper/fiber cables, communication devices, jack
        stands for cable reels, or cable wenches.
        The Contractor shall ensure that the maximum pulling tensions of the
        specified distribution cables are not exceeded and cable bends maintain
        the proper radius during the placement of the facilities. Failure to follow
        the appropriate guidelines will require the Contractor to provide in a
        timely fashion the additional material and labor necessary to properly
        rectify the situation. This shall also apply to any and all damages sus-
        tained to the cables by the Contractor during the implementation.
        All fiber cable installation will be home runs from the MDF Cabinet to
        each IDF Cabinet. All copper cable runs will be home runs from the
        room jacks to the IDF Cabinet. No splices allowed.

        All Copper cable will be installed above the floor line unless construction
        restraints prevent it. All fiber installed below the floor line will be rated
        for underground.

        Plenum rated cable must be run inside buildings where appropriate.

        Install approved wire mold in areas where wall cavities are not available
        and the District has approved.

        The Contractor shall not place any data cabling alongside power lines, or
        share the same conduit, channel or sleeve with electrical apparatus.
        All CAT-6 UTP wire shall follow the EIA/TIA-568A wiring standard,
        non-keyed pass through wiring scheme.

Request for Proposals - Erate Year 13   16          Victor Elementary School District
                                                                          12-22-09
          Each room will consist of a minimum of 6 CAT6 data drops. All data
          connections will be home runs to the IDF or MDF terminating on stan-
          dard patch panels.

          The room data ports will be configured in one of three choices to be ob-
          tained from the Site Administrative Manager:

                    1. 2 outlets consisting of 4 nodes in one and 2 in the other.
                    2. 6 outlets in one location.
                    3. 3 outlets consisting of 2 nodes in each location.

          The Site Administrative Manager will provide a drawing of each room
          with the specified configuration before the work begins.

          In suspended ceiling and raised floor areas where duct, cable trays or
          conduit are not available, the Contractor shall bundle, in bundles of 50 or
          less, station wiring with cable ties snug, but not deforming the cable
          geometry. Cable bundles shall be supported via J-hooks attached to the
          existing building structure and framework at a maximum of 5 foot inter-
          vals. Plenum rated cable ties will be used in all appropriate areas. The
          contractor shall adhere to the manufacturer’s requirements for bending
          radius and pulling tension of all data and voice cables.
          Cables or J-hooks shall not be attached to lift out ceiling grid or lighting
          supports or lay directly on the ceiling grid.
          Cables or J-hooks shall not be attached to or supported by fire sprinkler
          heads, delivery systems, a/c ducts or attachments or any environmental
          sensor located in the ceiling air space.
          Any fiber or copper cable used for data networking which runs below any
          floor line will be rated for underground placement.

IX.   Conduit

          The District has spent considerable time and expense to preinstall conduit
          for data cabling as well as for other services such as fire alarms and inter-
          coms. It is the goal of the District to avoid the installation of any new
          conduit and to use the existing conduit for its intended purpose. Howev-
          er, we recognize that it may be necessary to install conduit in some in-

  Request for Proposals - Erate Year 13    17          Victor Elementary School District
                                                                             12-22-09
        stances. Unless otherwise approved by the Technology and Maintenance
        departments, all cable will be installed in conduit designated for technol-
        ogy. It is the responsibility of the contractor to confirm the use of the cor-
        rect conduit with the District.
        All conduit pull boxes must be U.L. approved watertight units and in-
        stalled according to design specifications for the given use.

        All conduit building penetrations will be properly sealed against the
        weather. These seals will last a minimum of 10 years.

        Fiber cable between buildings will be installed in existing conduit where
        possible.

        When distances between buildings are 6 inches or less, where conduit is
        not available, a 12” x 12" box shall be installed above ceiling level inside
        both rooms and a 3 inch (minimum) conduit installed from box to box.
        The Conduit will be rigid pipe and solidly anchored on one end and float-
        ing on the other end.

        When distances between buildings are greater than 6 inches and conduit
        is not available, new underground conduit shall be installed between the
        buildings. Under no circumstances is a penetration to be through a roof or
        on the front of any portable.

        All outside wire will be enclosed in conduit. No exposed cabling will be
        accepted.

        All conduit trenching must be re-compacted and all concrete and/or as-
        phalt must be replaced.

        All conduit used for fiber optic cable shall have bends (sweeps) in accor-
        dance with fiber optic cable installations and all underground conduit will
        be buried a minimum of 24 inches deep.

        Newly installed conduit shall have no more than a 50% fill rate.

        All outside conduit must be connected with waterproof connectors.

        All conduit installation will be pre-approved by the District.
Request for Proposals - Erate Year 13    18          Victor Elementary School District
                                                                           12-22-09
X.   Raceways (Ladder Racking)

         Provide raceway of required size and type where needed. Provide acces-
         sories required for a complete installation.

         Route raceway to avoid interferences, using standard sections and a min-
         imum number of field-cut sections.

         Route raceway to avoid interference with removal and installation of
         lighting fixtures and devices of other systems, which require servicing or
         operation.

         Remove any sharp burrs or edges from raceway.

         Completed raceway runs shall have no cracks or openings at coupled sec-
         tions.

         Radius fittings shall be provided for raceway turns and offsets to accom-
         modate obstructions or elevation changes and maintain minimum cable
         bending radii.

         Overhead C-hanger and under floor raceway support details shall be de-
         signed to provide complete cable lay-in capability.

         Raceway shall be supported from concrete ceiling or ceiling beams, at
         five (5) foot maximum span intervals.

         Use 3/8 inch threaded rods with c-hangers for supporting raceway.

         Strict adherence to the National Electrical Code is required for any race-
         way penetrations of fire-related walls or penetrations.
         The Contractor shall make no penetration of floors, walls, or ceiling for
         conduit or raceway without the prior consent of the District.




 Request for Proposals - Erate Year 13   19         Victor Elementary School District
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        TESTING
        All 100/1000 Base-T cabling circuits shall be tested for continuity and
        CAT-6 data certification at the termination points to full CAT-6 specifi-
        cations. Printed and signed reports will be submitted to the District.

            1. Copper Cable Testing
               Testing of all copper wiring shall be performed prior to system cu-
               tover. 100 percent of the horizontal and riser wiring pairs shall be
               tested for opens, shorts, polarity reversals, transposition and the
               presence of AC voltage. Any pairs not meeting requirements of
               the standard shall be brought into compliance by the Contractor, at
               no charge to the District. Complete, end-to-end test results must be
               submitted to the District.



            2. Optical Fiber Cable Testing
               All Fiber Optic Cable will be tested using an Optical Time Domain
               Reflectometer (OTDR) for continuity and loss (dB) @ 1300 nm.
               Test results will be provided to the District on computer DVD/CD
               and in printed form after completion of this project.
                All fiber testing shall be performed on all used fibers in the com-
                pleted end-to-end system. There shall be no splices. The system
                loss measurements shall be provided at 850 nm and 1310 nm for
                multimode fibers and 1310 nm and 1550 nm for single mode fi-
                bers.
                A.      Pre-Installation Cable Testing
                        The Contractor shall test all light guide cable prior to the in-
                        stallation of the cable. The Contractor shall assume all lia-
                        bility for the replacement of the cable should it be found de-
                        fective at a later date.
                B.      Loss Budget
                        Fiber links shall have a maximum loss of:



Request for Proposals - Erate Year 13      20          Victor Elementary School District
                                                                             12-22-09
                        1.      (Allowable cable loss per Km)(Km of fiber in link) =
                                (.4dB) (number of connectors) = maximum allowable
                                loss
                                a.      A mated connector-to-connector interface is de-
                                        fined as a single connector for the purpose of
                                        this RFP.
                                b.      Loss numbers for the installed link shall be cal-
                                        culated by taking the sum of the bidirectional
                                        measurements and dividing that sum by two.
                C.      Any link not meeting the requirements of the standard shall
                        be brought into compliance by the Contractor, at no charge
                        to the District.

        DOCUMENTATION
        The Contractor will supply the District with an as-built drawing, indicat-
        ing the modifications to existing LAN infrastructure, new LAN/WAN in-
        stallations, communication outlet location with station and port identifi-
        cation shown, as well as the major routes of inter-building or intra-
        building backbone cable installed. The Contractor will supply District
        with network cable and port management diagrams, documenting the cor-
        rect labeling scheme for all installed network infrastructure. All data
        from testing installed circuit functionality and performance will be fur-
        nished, in a formatted report, to District.
        As-built drawings will be supplied in hard copy, as well as software
        copy. Selected contractor will give the District the option to purchase, or
        the information required to purchase, the software necessary to view and
        or modify all documentation provided as a software copy.


        PROJECT DIRECTION
        I.      Single Point of Contact
                Contractor will provide a single point of contact, i.e., Project Man-
                ager, to speak for the Contractor and to provide the following func-
                tions:

Request for Proposals - Erate Year 13        21          Victor Elementary School District
                                                                               12-22-09
                A.      Initiate and coordinate tasks with the District.
                B.      Provide day-to-day direction and on-site supervision of Con-
                        tractor personnel.
                C.      Ensure conformance with all Contact provisions.

        WARRANTY
        I.      Contractor Warranty
                Contractor shall provide a complete 1 year warranty for full
                service and replacement on all electronic and mechanical equip-
                ment.
                Contractor shall provide a 10 year warranty for this cabling system
                including all components.
                The selected contractor must guarantee all networking infrastruc-
                ture, installed or modified for proper function and performance.
        II.     Additional Warranty
                Contractor shall state any additional Contractor or Vendor supplied
                warranty.
        III.    Start Date
                No Warranty or service agreements covering any of the work, or
                electronics, or equipment, or supplies, will begin until the District
                has officially accepted the project as done.

        INSPECTION
        I.      An employee, or employees, of the District will be appointed as
                District Inspector(s) for this project.
                In addition to normal inspection duties, they will be specifically
                observing how and where network circuits and equipment will be
                installed.
        II.     All work for this contract shall be under the observation of said
                District Inspector(s).

Request for Proposals - Erate Year 13      22          Victor Elementary School District
                                                                             12-22-09
                They shall have free access to any or all parts of the work at any
                time. The Contractor shall furnish the District Inspector(s) reason-
                able opportunities for obtaining such information as may be neces-
                sary to keep them fully informed regarding progress and manner of
                work and character of materials.
        III.    The District Inspector(s), at District expense, may utilize outside
                consulting firms to verify the correctness of work.
                The inspection of work shall not relieve the Contractor from any
                obligation to fulfill this contract.
        IV.     The District Inspector(s) or Site Administrative Manager shall
                have the authority to stop work whenever provisions of the con-
                tract documents are not being complied with or workmanship is
                unacceptable, and the Contractor shall instruct his employees ac-
                cordingly.
        V.      The Project Manager shall perform on-going inspections during
                construction.
                All work shall be performed in a high quality manner and the over-
                all appearance shall be clean, neat and orderly. The following
                points will be examined and must be satisfactorily complied with:
                A.      Is the design documentation complete?
                B.      Are all cables properly labeled from end-to-end?
                C.      Have all terminated cables been properly tested in accor-
                        dance with the specifications for the specific category as
                        well as tested for opens, shorts, polarity reversals, transposi-
                        tion and presence of AC and/or DC voltage?
                D.      Is the cable type suitable for its pathway?
                E.      Are the cables bundled in parallel?
                F.      Have the pathway manufacturer’s guidelines been followed?
                G.      Are all cable penetrations installed properly and fire stopped
                        according to code?
                H.      Have the Contractors avoided excessive cable bending?
Request for Proposals - Erate Year 13      23          Victor Elementary School District
                                                                             12-22-09
                I.      Have potential EMI and RFI sources been considered?
                J.      Is Cable Fill correct?
                K.      Are hanging supports within 1-1/2 meters (5 feet)?
                L.      Does hanging cable exhibit some sag?
                M.      Are telecommunications closet terminations compatible with
                        applications equipment?
                N.      Have Patch Panel instructions been followed?
                        1.      Jacket removal point.
                        2.      Termination positions.
                        3.      All pair terminations tight with minimal pair distor-
                                tions.
                        4.      Twists maintained up to Index Strip.
                O.      Have Modular Panel instructions been followed?
                        1.      Cable dressing first.
                        2.      Jackets remain up to the Connecting Block.
                        3.      All pair terminations tight and undistorted.
                        4.      Twists maintained up to the Connecting Block.

        SUBMITTALS
        I.      Submittals shall include all items called for in this section and
                manufacturers cut sheets for the following:
                 A.      All wire and cable to include: fiber, copper, cabling, patch
                         cords, cross-connect wire and cross-connect cordage.
                 B.      All connectors and required tooling.
                 C.      All termination system components for each cable type.
                 D.      All MDF and IDF equipment hardware.

Request for Proposals - Erate Year 13       24           Victor Elementary School District
                                                                               12-22-09
                 E.      All LAN and WAN equipment.
                 F.      All UPS equipment.
                 G.     All equipment cabinets including all MDF and IDF equip-
                        ment.
                 H.      All grounding and surge suppression system components.
                 I.      All raceways.
                 J.      ESD Flooring.
                 K.      All conduit.

        ENGINEERING
        I.      Drawings and Diagrams
                A.      Upon completion of final work, Contractor shall provide to
                        District for it records the following:
                        1.      MDF and IDF Diagrams (Leave a laminated copy in
                                each MDF & IDF)
                                a.      Cable routing.
                                b.      Position of all components and apparatus.
                                c.      Detailed layout of the wallfield.
                                d.      Labeling plan.
                        2.      Equipment Documentation
                                a.      Description.
                                b.      Serial number.
                                c.      Location.
                                d.      MAC address.
                                e.      IP address.


Request for Proposals - Erate Year 13        25          Victor Elementary School District
                                                                               12-22-09
                         3.     Work Area Floor Plans
                                a.      Detailed cable routes.
                                b.      Approved labeling plan for all work areas.
                         4.     Cross-connect Documentation
                                a.      Cross-connect records for all data devices.
                         5.     Riser Distribution Plan
                         6.     Cable Tray, Conduit, and Raceway Plans
                         7.     Campus Distribution Plan (if applicable)
                 B.      As Built Documentation
                         Upon completion of the project, Contractor is to prepare “As
                         Built” documentation showing actual site conditions and in-
                         stallation as constructed, and provide copies of such docu-
                         mentation.
                 C.      Additional Records
                         1.     Engineering diagrams
                         2.     Cable Records and Assignments.

        DAMAGES
       I. The Contractor will be held responsible for any and all damages to
    portions of the building caused by them, their employees or subcontractors;
    including but not limited to:


            A.        Damage to any portion of the building caused by the movement
                      of tools, materials or equipment.

            B.        Damage to any component of the construction of spaces “turned
                      over” to the Contractor.

            C.        Damage to the electrical distribution system and/or other space
                      “turned over” to the Contractor.
Request for Proposals - Erate Year 13        26           Victor Elementary School District
                                                                                12-22-09
            D.      Damage to the electrical, mechanical and/or life safety or other
                    systems caused by inappropriate operation or connections made
                    by the Contractor or other actions of Contractor.

            E.      Damage to any surfaces or work disrupted as a result of the
                    contractor’s work. Repair of surfaces, including painting, shall
                    be included as necessary.

            F.      Damage to existing school facilities including, but not limited
                    to cabling systems, sidewalks, roads, fences and buildings.

            G.      Other damage to the materials, tools and/or equipment of the
                    District, its consultants, subcontractors and other contractors.




Request for Proposals - Erate Year 13     27          Victor Elementary School District
                                                                            12-22-09
                                                                            APPENDIX A


                                                                 Ports per Distribution Frame 
                         Challenger      Del Rey     Green Tree  Liberty Mojave Vista  Park View                  Puesta Del Sol  Sixth Street        Village 
              MDF           342            53          20         24              6            31                      12              39               53 
              IDF 1          27            48          21         12             24            41                      24              45               36 
              IDF 2          27            24           6         24             24            6                       24              7                36 
              IDF 3          27            24          25         24             24            30                      24                               15 
              IDF 4                         6          26         24             24            24                      24                                6 
              IDF 5                        24          26         12             18            46                      24                               24 
              IDF 6                        24          26         24             30            36                      24                               24 
              IDF 7                        24          31         24             18            30                      30                               24 
              IDF 8                        24          14         30             18            24                      24                               24 
              IDF 9                        12          20         30             30            24                      12                               24 
             IDF 10                        24          26         18             30            24                       6                                   
             IDF 11                        24          20         30             12            24                      24                                   
             IDF 12                                    13         18              6                                    18                                   
             IDF 13                                               18             24                                    40                                   
             IDF 14                                                              18                                                                         
             IDF 15                                                              18                                                                         
             IDF 16                                                              40                                                                         
              Total 
              Ports          423           311          274          312             364              340               310               91            266 

Note: The description for each distribution frame (DF) is generic and is used for representing the number of ports serviced by each DF. These will be clearly identified
during the site walk.

				
DOCUMENT INFO
Description: School Uniform Proposals document sample