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					              University of
              Michigan Administrative Information Services




Project Management Methodology (PMM)




    2/10/06
                          What is a Project?

“A Project is a temporary endeavor
  undertaken to create a unique product or
  service” - PMI (Project Management Institute) Body of Knowledge




 (Every project has a definite beginning and a definite end.)


                                          MAIS Project Management Methodology
              What is Project Management?

• Application of knowledge, skills, tools and
  techniques to project activities to meet project
  requirements. - PMBOK (Project Management Body of Knowledge)




                                        MAIS Project Management Methodology
              Project Management Methodology
                          (PMM)

• Is a detailed definition of an organization’s approach to
  managing the Project Life Cycle.
• Provides a reusable roadmap to managing and
  executing projects.
• Provides tools for capturing, analyzing and improving
  project work efforts.
• Provides a structured approach to creating and sharing
  project information.



                                      MAIS Project Management Methodology
           Components of a Project


           Deliverables

People                    Constraints & Risks



Schedule                    Communication         Metrics &
             Budget
                                                Measurements




                                     MAIS Project Management Methodology
                 Managing Project Components

• People – Roles & Responsibilities
• Project Deliverables - Acceptance Criteria
• Schedule - Effort, Duration, and Staff Resources to produce
  specific Project Deliverables
• Budget – Costs and Funding
• Assumptions & Constraints – Issues, Risks to
  accomplishing objectives of project
• Metrics - Measure progress and success of producing project
  deliverables within planned schedule and budget
• Communication – Information about Project.


                                         MAIS Project Management Methodology
                            Development of MAIS
                   Project Management Methodology (PMM)


• A Best-Practices blend of:
    Existing EAS PMM Methodology
         Proven during PS Upgrade.
         Used with STAT, TAPI, and other projects.


    Industry-based PMM Methodologies
         PMI (Project Management Institute) and the PMI PMBOK (Project
          Management Body of Knowledge) model.
         SEI (Software Engineering Institute) and the CMM-I (Capability
          Maturity Model – Integration) model.




                                               MAIS Project Management Methodology
                                 Project Management Envelope

Project Definition & Startup                               Project Execution


                                                System Development Lifecycle




                                                                                                                             Post Project
                                                                                          Practice Moves


                                                                                                           Release/Rollout
                               Rqmts/Analysis




                                                              Development



                                                                            System Test
                                                  Design




                                      Change Management
                               Infrastructure Project Management
                                                 Production Support Planning

                                                                                          MAIS Project Management Methodology
       Refining Definition of
Project Deliverables and Outcomes



     Project Definition
     Project Execution
         …




                      MAIS Project Management Methodology
                  Tools of Methodology

• Process Flows
• Approach Documents
• Templates and Instructions




                               MAIS Project Management Methodology
            Why Use a Methodology?

• Provides a consistent approach to managing
  projects.
• Provides a predictable roadmap for organizing
  and storing information on projects.
• Provides a framework for continuous
  improvement, enabling MAIS to analyze and
  improve efficiencies of work efforts and
  resource utilization.


                               MAIS Project Management Methodology
               Project Management Methodology Scalability

Project Management Methodology is “scaled” according to
  project size, complexity:

                                      X-Small
                                      (Petite)


                                       Small


                                      Medium


                                       Large


Net Result: Not all MAIS Project Management Methodology
Deliverables are required all of the time!
It varies depending on Project Size!
                                    MAIS Project Management Methodology
            Next Steps

• Detailed Look at Key Deliverables of MAIS
  Project Management Methodology




                              MAIS Project Management Methodology
Questions?



         MAIS Project Management Methodology
                                 Project Definition & Startup Phase

Project Definition & Startup                          Project Execution


                                                System Development Lifecycle




                                                                                                                            Post Project
                                                                                         Practice Moves


                                                                                                          Release/Rollout
                               Rqmts/Analysis




                                                             Development


                                                                           System Test
                                                    Design




                                      Change Management
                               Infrastructure Project Management
                                                 Production Support Planning

                                                                                         MAIS Project Management Methodology
               Project Definition Phase - Overview

• Continues the refinement of initial Proposal deliverables
  into “working” deliverables.
• Sets in motion the operational framework of the project.
• Builds the integrated, deliverables-based project
  schedule and plans needed to execute the project on a
  day-to-day basis.

• Establishes the internal procedures, responsibilities,
  and activities needed to complete the project.




                                      MAIS Project Management Methodology
               Project Definition Phase Deliverables

• Charge/Scope Document
• Schedule
• Budget
• Issues Log
• Risks Log
• Change Control/Scope Log
• Roles & Responsibilities
• Communication Plan
• Deliverables Log

                                  MAIS Project Management Methodology
                                 Project Execution Phase

Project Definition & Startup                            Project Execution


                                                System Development Lifecycle




                                                                                                                            Post Project
                                                                                         Practice Moves


                                                                                                          Release/Rollout
                               Rqmts/Analysis




                                                             Development


                                                                           System Test
                                                    Design




                                      Change Management
                               Infrastructure Project Management
                                                 Production Support Planning

                                                                                         MAIS Project Management Methodology
                Project Execution Phase - Overview

• Project Manager, Administrator, Lead(s), Team,
  and others execute the Plans developed in
  Definition phase.
• Project Manager
        Directs
        Monitors
        Adjusts
        Reports
        Controls
  the activities executed as the project progresses.


                                    MAIS Project Management Methodology
            Project Execution Phase Deliverables

• Project Administration
   Meeting Agendas
   Meeting Minutes

• Project Reporting
   PlanView Time Reporting
   Budget to Actual Reports
   Project Status
   Score Card
   Lessons Learned


                               MAIS Project Management Methodology
             Project Execution Phase Deliverables Cont’d


• Project Control
   Issues Log
   Risks Log
   Change/Scope Control Log

• Project Health Check
   Health Check Approach
   Health Check Plan
   Health Check Questionnaire




                                    MAIS Project Management Methodology
                                 Post Project Phase

Project Definition & Startup                            Project Execution


                                                System Development Lifecycle




                                                                                                                            Post Project
                                                                                         Practice Moves


                                                                                                          Release/Rollout
                               Rqmts/Analysis




                                                             Development


                                                                           System Test
                                                    Design




                                      Change Management
                               Infrastructure Project Management
                                                 Production Support Planning

                                                                                         MAIS Project Management Methodology
                   Post Project Phase - Overview
• Discontinues activities of the project in an orderly,
  controlled manner that includes a review of the project
  processes and outcomes.

• Project Manager
      Formally acknowledges project conclusion with Sponsor.
      Closes any outstanding contracts.
      Resolves any outstanding issues.
      Participates in a Post Project Health Check.
      Reviews and summarizes Lessons Learned.
      Ensures all relevant Project Deliverables are archived.



                                            MAIS Project Management Methodology
             Post Project Phase Deliverables

• Project Conclusion/Acknowledgement
• Post Project Health Check
   Post Project Health Check Plan
   Post Project Health Check Questionnaire

• Lessons Learned Summary
• Post Project Checklist




                                  MAIS Project Management Methodology
              Methodology Web Page
• A Look at the available resources




                                      MAIS Project Management Methodology
            Next Steps

• A closer look at Project Management
  Methodology phases & deliverables and a brief
  overview of the System Development Lifecycle
  (SDLC), Performance Support Methodology,
  and Infrastructure Project Management.




                              MAIS Project Management Methodology
Questions?



         MAIS Project Management Methodology
                                     Project Definition & Startup Phase

M 1000A - PM Approach Document(s)
Project Proposal Documents from Step 1010




                                                           - Establish Initial PM Control Logs and metrics
                                                           - Create & Update Project Charge Document
                            Review and        Set Up
                                                           - Create list of all Project Deliverables and Acceptance Criteria
                            Update PM         Project
        Start                                              - Define and Baseline Detailed Project Plan/Schedule                End
                             Approach        Document
                                                           - Refine Project Budget
                            Document        Repositories
                                                           - Define Roles & Responsibilities and Training Requirements
                                                           - Create Project Communications Plan


                           M 1000A - PM      Project
                             Approach       Document
                            Document        Repository
                             (Updated)
                                                            M101 - Project Charge
                                                            M102 - Project Plan/Schedule (Planview)
                                                            M103 - Project Budget
                                                            M104 - Issues Log
                                                            M105 - Risks Log
                                                            M106 - Change/Scope Control Log
                                                            M107 - Roles/ Responsibilities and Training Requirements
                                                            M108 - Project Communication Plan
                                                            M110 - Log of Project Deliverables
                                                            M111 - Project Kickoff Meeting Agenda




                                                                                        MAIS Project Management Methodology
   Project Execution Phase
              1210
             Project
           Administration

               1220
              Project
             Reporting

               1230
          Project Control
           Management

               1300
           Project Health
              Checks
Start                            End
            2000 - 7000
              SDLC

           Performance
             Support
           Methodology

            Infrastructure
                Project
            Management




                             MAIS Project Management Methodology
        Project Administration Sub Phase
        Conduct Project
        Review Meetings        Meeting Agenda
                                 (Del #131)

                                   Meeting Minutes
        Conduct Project              (Del #132)
        Working Team
          Meetings

Start                                                          End

         Update and        Project Plan/
        Maintain Project     Schedule
          Schedule          (Del #102)
                           (maintained)

        Review Lessons
           Learned           Lessons
                             Learned
                           (Del #137)
                            (updated)




                                           MAIS Project Management Methodology
           Project Reporting Sub Phase
          Maintain Project
           Score Card         Project Score Card
                                  (Del #136)



        Create Weekly and
          Monthly Status     M133 - Project Budget to Actual Report
             Reports         M134 - Project Variance Report (from Planview)
                                                                               End
                             M135 - Project Status Reports
Start

          Report Time
                              Project Plan/Schedule
                                    (Del #102)
                             (updated-time reported)


        Capture Lessons
                             Lessons Learned
           Learned
                                (Del #137)
                                 (LN DB)




                                                       MAIS Project Management Methodology
                Project Control Management Sub Phase


INPUT


 M 1000A PM Approach Document
                                  Issues
                                Management



   Start                           Risk                     End
                                Management


                                Change/Scope
                                   Impact
                                 Management




                                         MAIS Project Management Methodology
                                          Project Control Management Sub Phase
                                          cont’d

                                           Issues Management Process
Project Issue
    Log
 (Del #104)
                                                                                                    Risk
                                                                                   Yes           Management

                                                                        Update                                                  End
                                                                      Issue Log     Does Issue
          Start                                                                      introduce                Change/Scope
                                                                        (open/
                                                                                       Risk?       Yes         Management
                    No                                                 deferred)
                                                         Yes
                                                                                    No             Issue Needs
  Review Open/                                                                                   Project Change?
                                 YES Refine Definition
 Deferred Issues           New        of New Issues        Accept                                (per thresholds)
(Update Status if        Issues?     (including rough    new Issue?
   necessary)                          Cost/Impact)                                                 No         Address Issue
                                                                                                               as action item
                                                         No             Update
                                                                      Issue Log
                                                                      (rejected)




                                                                                                 MAIS Project Management Methodology
                                         Project Control Management Sub Phase
                                         cont’d

                                                    Risk Management Process
Project Risk Log   Input
   (Del #105)
                                                                                                 Develop and
                                                                              Update Risk Log
                                                                                                   Review         Change/Scope
                                                                                (accepted/
                                                                                                Risk Mitigation    Management
                                                                                 deferred)
           Start                                                                                     Plan
                           NO
                                                              Yes
                                          Refine Definition
    Review Open/                            of New Risks                                                                         End
                                                                  New Risk
    Deferred Risks                        (including rough
                           New Risks?                         Impacts Project?
   (Update Status if                        Cost/Impact/       (per thresholds)
     necessary)                       Yes    Probability)

                                                              No
                                                                              Update Risk Log
                                                                                (Rejected)




                                                                                           MAIS Project Management Methodology
                                         Project Control Management Sub Phase
                                         cont’d

 Project Change
 Control/Scope
                  Input          Change Control/Scope Management Process
Management Log
   (Del #106)


                                                                  Update
                                                                                     Assign
                                                                  Change
                                                                                  Resources to      Update
                                                                Control/Scope
     Start                                                                         Accomplish     Project Plan/        Add New
                                                                Management                                                           Risk
                                                                                    Change         Schedule             Risk to
                                                                     Log                                                          Management
                                                                                     Order                             Risk Log
                          No                             Yes    (Open/defered)
 Review Open/                                                                                                 Yes
                                     Refine Definition
    Deferred        New              of New Changes      Accept New
    Changes                                                                                                    New Risks                       End
                  Changes?           (including rough     Changes?
(Update Status                                                                                                Introduced?
                                       Cost/Impact)
 if necessary)                 Yes
                                                                           Update
                                                               No      Change Control/                       No
                                                                      Scope Management
                                                                              Log
                                                                          (rejected)




                                                                                                 MAIS Project Management Methodology
                                   Project Health Check Sub Phase

                  INPUT
M 1400A Project                                                Train &                                                           Analyze
                          Review Project   Complete the                     Administer
 Health Check                                                 Prepare                           Examine                        Information
                          Health Check       Project                       Project Health                        Conduct
   Approach                                                 Project Team                         Project                      and Develop
                            Approach       Health Check                        Check                            Interviews
   Document                                                  for Project                        Artifacts                       Correction
                            Document           Plan                        Questionnaire
                                                            Health Check                                                      Action Plans

                                                                                                             Project Health
                                                                                                                 Check
                                           Project Health                                                   Questionnaire &
  Start                                     Check Plan                                                          Report
                                            (Del #141)                                                        (Del #142)



                                                                                                               Conduct          Prepare &
                                                                                             Prepare &
                                                                                                              Management         Review
                                                                           End              Publish Final
                                                                                                                Review             Draft
                                                                                              Findings
                                                                                                                Meeting          Findings




                                                                                 MAIS Project Management Methodology
          System Development Lifecycle (SDLC)

The progressive phases of work to develop
and deliver the unique product of a project.

                         System Development Lifecycle
        Rqmts/Analysis




                                                                  Practice Moves
                                      Development


                                                    System Test




                                                                                   Rollout
                             Design




                                                                  MAIS Project Management Methodology
                      MAIS Performance Support Methodology

Relationship Between MAIS PMM, SDLC, & Performance Support Methodologies & Phases


        MAIS
        PMM
                                    Project Management Methodology


        MAIS        Rqmts/                Develop/     System    Practice    Release/
                                Design
        SDLC        Analysis              Unit Test     Test      Moves      Rollout


                       Assessment

         MAIS                   Design
     Performance
       Support
                                           Development
       Phases                                         Delivery
                                                                        Stabilization




                                                       MAIS Project Management Methodology
                        Infrastructure Project Management


•   Environment Preparation is executed throughout the project, preparing
    and configuring the needed environment(s) for each SDLC phase.
•   Planning Items:
            User Technical & Functional Support Requirements.
            Approach to environment procurement, configuration, delivery, and support.
            Timeline.
            System Architecture Diagrams.




                                                             MAIS Project Management Methodology
                                           Post Project Phase

 Inputs                                                                                                                          Complete
                                                                                                                 End            Post-Project
Post-Project Checklist (Del # 192)                                                                                               Checklist
Lessons Learned LN DB (Del #137)



                                                                                                                                Post-Project
                                                                                                                                  Checklist
               Project
                                                                                                                                 (Del #192)
              Document
                                                                                                                                (completed)
             Repositories

                        Capture final PM
                              Info -
                                                 1400             Review/
                          Issue, Risks,                                           Final Project       Close                      Close Out &
                                             Project Health     Evaluate Final                                  Close Project
     Start               Change/Scope                                              Summary        Contracts                     Archive Project
                                                 Check            Lessons                                       Plan/Schedule
                          Management,                                               Meeting       (if needed)                    Repositories
                                           (for Post Project)     Learned
                        Lessons Learned,
                           Score Card

                                                                                   Project                                           Archived
                                                                Lessons Learned
                                                                                   Conclusion                                         Project
                              Project                               Summary
                                                                                   Acknowledgement                                   Document
                             Document                              (Del #191)
                                                                                   (Del. #190)                                      Repositories
                            Repositories




                                                                                                  MAIS Project Management Methodology
Project Management Methodology




Questions?



                MAIS Project Management Methodology

				
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