Scoping Project Form by fck12378


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									      Geog 469
    GIS Workshop

Scoping GIS projects

    March 29, 2010

1. What is a possible scope for a GIS project?
2. What is a methodology for GIS a (project)
   implementation plan?
3. What are project management techniques?
4. GIS Project overview, topics, and
   Lab 1 Statement and Needs Assessment
      1. Scoping GIS projects
• Project versus System implementation
• Tomlinson is a book written for system
  implementation, but is useful for project
• 10 stage GIS planning methodology, p.7
          Scope of GIS projects
• Single-purpose GIS project
   – Initiated to serve one-time objectives
• Departmental GIS project
   – A department is responsible for implementing GIS functionalities
• Enterprise GIS project
   – Many functions are shared between different department, thus
     implementing GIS projects across multiple departments make
     sense (MPLIS chapter 16 describes the Enterprise GIS project)
   – Will benefit from system integration
   – Increasing strategic roles of GIS in an organization
• Societal GIS project
   – Cost sharing by the society as a whole
  2. Methodology for GIS project
     implementation – the core
• Needs assessment
  – Data needs
  – Functional needs
  – Processing needs
• System requirement
  – Hardware/software needs
  – Personnel/training needs
  – Procedural needs
  – Institutional needs
                Data needs
• Geographic information needs inventory
  (Huxhold Figure 16-3)
• Identifies which maps or data are important for
  successful completion of each function in the
• Describe problems of current data and point out
  future needs as well
• Map inventory form will help you clarify issues
  involved in map use (Huxhold Figure 16-5)
          Functional needs
• Identify activities which an organization
  perform to carry out its mission
• Identify all of their organizational units
• List the functions that require maps or
  other geographic information (Huxhold
  Figure 16-2 list of functions requiring
  geographic information by dept & function)
          Processing needs
• Define how the data are to be used to fulfill
  the functional needs of the organization
• Application definition form contains data
  input requirements, processing
  requirements, and output products
  (Huxhold Figure 16-9)
     3. Project management
• Project Management Job Functions
• Management tools
  – WBS (Work Breakdown Structure) chart
  – Gantt chart
  – PERT (Program Evaluation and Review
     Fifteen Project Management
            Job Functions
• Define scope of project                  • Evaluate project requirements
• Identify stakeholders, decision-         • Identify and evaluate risks
  makers, and escalation                     Prepare contingency plan
  procedures                               • Identify interdependencies
• Develop detailed task list (work         • Identify and track critical
  breakdown structures)                      milestones
• Estimate time requirements               • Participate in project phase
• Develop initial project                    review
  management flow chart                    • Secure needed resources
• Identify required resources and          • Manage the change control
  budget                                     process
                                           • Report project status

  "Building a Foundation for Tomorrow: Skills Standards for Information
  Technology," Northwest Center for Emerging Technologies, Bellevue, WA, 1999

A WBS chart displays the structure of a project showing how a project is
organized into summary (phase) and detail levels.
                            Gantt chart

a tool for displaying the progression of a project in the form of a specialized

A PERT chart displays the tasks in a project along with the dependencies
between these tasks. Using a PERT chart is a great way to define and
display the dependency relationships that exist between tasks.
       4. Needs assessment
• Lab 1 activity
• Arrange the meeting for needs
Lab 1: Needs assessment

                                •What it is to be done
                                 •Research question

    •Client/Stakeholder                                        Objectives:
           Aspects                                       •“need to know” questions
     •Literature Review

               Information                                Information
                Products:                                 Categories:
        •Contain information categories
                                                     •“nouns” of “need to know”
             •How to present info?
          •Text, tables, maps, graphs
         Needs Assessment
         Meeting Objectives
• learn about the client’s organization
• determine who are the stakeholders/users
• help the client to understand the
  capabilities of GIS
• determine what the client’s goals or what
  they “need to know”
• begin to identify background resources
  and data sources

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