; ifl_pmop_for_2011_22marjkj
Documents
Resources
Learning Center
Upload
Plans & pricing Sign in
Sign Out
Your Federal Quarterly Tax Payments are due April 15th Get Help Now >>

ifl_pmop_for_2011_22marjkj

VIEWS: 5 PAGES: 41

  • pg 1
									     Leading the Way in Leadership Development
for the Corps of Cadets and the Academy Community




     Program Management Operations Plan
                Calendar Year 2011



          Preliminary Draft for Discussion Purposes Only
              Not to be distributed without Permission

                         21 March 2011
                                                         Table of Contents
Purpose............................................................................................................................................ 3
Overall Program Plan ...................................................................................................................... 4
Program Governance ...................................................................................................................... 5
2011 Activities and Goals ............................................................................................................... 7
   Table 1: PROGRAMS................................................................................................................. 7
      LEADERSHIP DEVELOPMENT PROGRAMS ................................................................... 7
      FOUNDATION FOR LIFE PROGRAMS .............................................................................. 7
      NATIONAL PROMINENCE PROGRAMS........................................................................... 8
   Table 2: PARTNERING ............................................................................................................. 8
   Table 3: PUBLISHING ............................................................................................................... 8
   Table 4: PROVISIONING .......................................................................................................... 9
      IFL CY 2011 Budget ............................................................................................................... 9
      IFL Program Funding 2011 ................................................................................................... 10
Institute for Leadership Staffing ................................................................................................... 12
Appendix: Program Descriptions.................................................................................................. 14
   Leadership Development........................................................................................................... 14
   Foundation for Life ................................................................................................................... 24
   National Prominence ................................................................................................................. 37




                                                                                                                                                   2
                                            Purpose

The Program Management Operations Plan (PMOP) is the annual management plan for the IFL.
Its purpose is to bring tactical understanding and accountable direction to the co-curricular
activities mounted by the IFL to support and enhance the Coast Guard Academy’s leadership
development plan for cadets and faculty/staff. The PMOP brings organization, clarifies resource
sourcing and outlines accountable commitments with specified deliverables and timelines for the
year in question. It is a key element of the IFL Family of Plans outlines in the Strategic Plan
(SP). The diagram of those plans and a quick review of their content and purpose is repeated
here for clarity.

                                             Strategic
                                               Plan




       Program              Communications                 Program              Fundraising
     Management              Strategy and                Development             Strategy
      Operations                 Plan                        Plan                  (FS)
     Plan (PMOP)                (CSP)                       (PDP)


The strategic plan is the overarching document that establishes the direction for the Institute for
Leadership for the next five years as well as our perspective on its history. Throughout this
strategic plan, we provide a roadmap—namely our mission, organizational imperatives, themes
and programs—to advance us from our current perspective to our future prospective. The
strategic plan informs a series of other documents that are used to manage and operate programs,
communicate with stakeholders, develop new programs and outlines strategies for fundraising.

The CSP is the communications document for the IFL. The CSP outlines the different
stakeholders for the IFL and what method of communications is best suited for that audience.
The CSP provides the communication message that is needed at a given period of time or for a
specific audience.

The PDP is the product plan for the IFL. It details the program definition as well as the
programs alignment to the GOLD program and LEAD framework. The PDP outlines the
program assessment along with its methods, procedures and frequencies.

The FS is the fundraising strategy for the IFL including the IFL’s relationship with the USCGA
Alumni Association and the USCG Foundation.

This PMOP provides a bridge from the 5 year directional language of the SP to the specific
tasking to be undertaken in 2011. The four Organizational Imperatives identified in the SP
provide the categories of work and within each category, specific activities, events and programs
are identified with their estimated resource needs and timelines for accomplishment across 2011.



                                                                                                 3
                                       Overall Program Plan

The table below shows the current inventory of 21 programs either active or under consideration
within the IFL. A TBD in any entry denotes a program still under design or currently
unresourced. The table is provided here as a quick reference to the programs associated directly
with the IFL, including a sense for the Research, Planning, Marketing and Execution of each
program over a generic annual cycle. The specific Activities and Goals Plan for 2011 follows
this table and displays not only the IFL programs being executed in 2011, but other CGA
Leadership Development programs and activities in which the IFL is involved. A more detailed
description and work plan for each of the IFL programs is provided in Appendix A to this
PMOP.


         IFL Programs                                     High-Level Program Plan

                                        Q1        Q2          Q3         Q4
     Leadership Development                                                            Key Deliverables
                                      Jan-Mar   Apr-Jun     Jul-Sep    Oct-Dec
1.   Tyler Chair Leadership Class        E         E          R/P        M              Class / Seminar
2.   Faculty Development Lunch         P/E/M                 P/E/M        E          Training & Education
     and Learn Program
3.   SOTB Awards                        E                                P/M              Presentation
4.   Operational Leadership             R        TBD         TBD         TBD               Proposal
     Simulation
5.   Leadership Fellows                 R/P       R/P         M/E         E                  Plan
6.   Coast Sailing Training Program               P/E          E                            Dinners
     Dinners
7.   Battlefield Leadership            TBD       TBD         TBD         TBD                 TBD
     Experience Series
8.   Leadership Assessment              R/P       E           R/E         R/E        Assess Plan & Report
     Program
9.   Corps of Cadets 3600 Feedback      P/E       E           P/E         E            Survey / Feedback
     Program
       Foundation for Life              Q1        Q2          Q3         Q4            Key Deliverables
                                      Jan-Mar   Apr-Jun     Jul-Sep    Oct-Dec
1.   Civic Leadership Development       R/P      TBD         TBD        TBD                   Plan
     Program
2.   Tyler Chair Leadership Trip to     R/P       E                                         DC Trip
     Washington DC
3.   Servant Leadership                 P/E                              P/M         Plan / Itinerary / Trip
     Development Program
4.   Distinguished Graduates Panel               P/M          M/E          E           Panel & Reception
5.   Diversity and Leadership —        P/M        E            R          R/P             Conference
     Building Cultural Competence                                                            Report
                                                                                        Funding Request
6.   Leadership Breakfast               E                     P/E          P        Breakfast & Presentation
7.   CGA Mentoring Program
8.   E-Portfolios                                  GO
      National Prominence                Q1        Q2         Q3         Q4            Key Deliverables
                                      Jan-Mar    Apr-Jun    Jul-Sep    Oct-Dec
1. Visiting Scholars                     R        TBD        TBD        TBD                  Plan
2. Public Management Consulting         TBD       TBD        TBD        TBD                  TBD
3. Leadership Lecture Series             E                   R/P/E        E               Series Plan
4. Youth Leadership Conference           E                     P        P/M               Conference
 LEGEND:         R = RESEARCH             P = PLANNING
                 E = EXECUTE              M = MARKETING

                                                                                                         4
                                     Program Governance
The table below outlines the overall governance structure for each program. The governance
roles are defined below. The work plans detail the owners for each activity within each program
are contained in the Appendix.

Responsible
These are the individuals who do the work to achieve the task. There is typically one role with a
participation type of Responsible, although others can be delegated to assist in the work required

Accountable
The one ultimately accountable for the correct and thorough completion of the deliverable or
task, and the one to whom Responsible is accountable. In other words, an Accountable must sign
off on work that Responsible provides. There must be only one Accountable specified for each
task or deliverable.

Support
Resources allocated to Responsible. Unlike Consulted, who may provide input to the task,
Support will assist in completing the task.

Consulted
Those whose opinions are sought; and with whom there is two-way communication.

Informed
Those who are kept up-to-date on progress, often only on completion of the task or deliverable;
and with whom there is just one-way communication.


       IFL Programs                               Program Governance Matrix
        Leadership
                           Responsibility   Accountability      Support         Inform      Consult
       Development
 1.   Tyler Chair            AD and
      Leadership Class      Sponsoring           TC               PM             Supt        Dean
                            Department
 2.   Faculty
                             PM/ GST
      Development Lunch                          GO               AD              DIR        LnR
                             Member
      and Learn Program
 3.   SOTB Awards               PO               GO               PM           SUPT/CT       CCG
 4.   Operational
      Leadership               TBD               LnR             TBD             TBD         C’65
      Simulation
 5.   Leadership Fellows       TBD               LnR              TBD            TBD         DAA
 6.   Coast Sailing           PM/AD              PM           Sail Training    Waterfront    DIR
      Training Program                                       Section, Lead      Branch
      Dinners                                                Safety Officer,    Chief,
                                                                Colgate          IFL
                                                                Ensigns
 7.   Battlefield
      Leadership               TBD                P              TBD             TBD         TBD
      Experience Series
 8.   Leadership
                              GO/CT              LnR
      Assessment Program

                                                                                                      5
       IFL Programs                               Program Governance Matrix
 9. Corps of Cadets
                           GST Member
    3600 Feedback                                GO                CT             C/D/IR           LnR
                              ITO
    Program
  Foundation for Life      Responsibility   Accountability      Support           Inform         Consult
 1. Civic Leadership
                                                                                               Supt, Legal
    Development            AD/ Hotel Co.         AD           LnR, Cadets         Cadets
                                                                                               and C-Div
    Program
 2. Tyler Chair
    Leadership Trip to                           PM
    Washington DC
 3. Servant Leadership
                           AD/Requesting                       Volunteer                       Supt and C-
    Development                                  AD                               Cadets
                              Cadets                          Faculty/Staff                       Div
    Program
 4. Distinguished                                                 LnR             SUPT,        DIR,
    Graduates Panel           PM/AD              PM              Alumni         SMT, CGA       Alumni
                                                              Membership        Community,     Association
                                                                Services,          CGA
                                                             Bulletin Editor,     Alumni
                                                             Facilities, A/V
                                                              Dept, Leamy
                                                                  Mgt.
 5.   Diversity and
      Leadership —        LnR/DDA/Delta                      Eclipse/Genesis                   Civil Rights,
                                                 AD                             SUPT, SMT
      Building Cultural        CO                                Officers                           PO
      Competence
 6.   Leadership             PM & AD             PM          Alumni Center,     IFL, SMT,          DIR
      Breakfast                                               ARAMARK,            Alumni
                                                             PAO, Athletics,    Association.
                                                             Cadet Division
 7. CGA Mentoring          Lead Mentor /
                                                 DIR
    Program                   Mentors
 8. E-Portfolios               TBD               GO              TBD               TBD            TBD
 National Prominence       Responsibility   Accountability      Support           Inform         Consult
 1. Visiting Scholars          TBD              LnR              TBD               TBD            DAA
 2. Public Management       Management
                                                 LnR              TBD              TBD            TBD
    Consulting              Department
 3. Leadership Lecture
                               SMT               DIR          AD/PM/LnR            SMT            S/SC
    Series
 4. Youth Leadership        AD and 2/c
                                                               Volunteer                       Admissions
    Conference               Cadets in           AD                               C-Div
                                                              Faculty/Staff                    and C-Div
                              Charge

LEGEND:         DIR = IFL Director            GO = GOLD Officer                 O = Circle around
                LnR= Leader in Residence      PO = CGA Planning Officer             letters is TBD
                AD = Associate Director       TC = Tyler Chair
                PM = Project Manager          LF = Leadership Fellow
                CT = Cadet Training           C = Cadet Division
                D = Management Department




                                                                                                           6
                                2011 Activities and Goals

To reinforce words from the Superintendent’s Instruction on the Mission and Purpose of the IFL,
the PMOP outlines the yearly plan of activities, events and programs by which the IFL will
“complement and supplement leadership development at the Coast Guard Academy”. Many of
these activities are elements of the overall leadership development program at the Academy
(centered on the GOLD program). That overall program is collectively owned by the entire
faculty and staff and directed by the Superintendent’s appointed Director of Leadership. Others
are programs created and managed by the IFL to contribute to the development of leaders of
character as out lines in the Academy’s Strategic Plan. The tables below identify both kinds of
those activities and provide a look at the resources, timelines and deliverables associated with
each. They are presented such that active programs are first on each list and then others are
identified as possible 2011 activity if adequate resources are raised or identified. A more
complete explanation of each of the IFL programs is included in Appendix A. The 2011
Provisioning Table provides budget and staffing information for the year.

Table 1: PROGRAMS

                         LEADERSHIP DEVELOPMENT PROGRAMS
   Activity/Event          Resources  Timeline   Deliverables                     Comments
Tyler Chair
                            $5,000          Jan-Jun       Class / Seminar
Leadership Class
Faculty Lunch &                            Mar-Apr        Training &
                            $4,000
Learn Program                              Sep-Oct        Education
SOTB Awards                 $700             Jan          Presentation
Operational
Leadership                  TBD              TBD          Proposal
Simulation
                                                                               Piloting this
Leadership Fellows         $10,000          Jun-Jul       Plan
                                                                               summer
CSTP Dinners               $12,000         May-Aug        Dinners
Battlefield Leadership
                            TBD              TBD          TBD
Experience Series
Leadership                                                Assessment Plan
                            TBD            Jan-Dec
Assessment Program                                        & Report
Corps of Cadets 360°                                      Survey /
                            TBD            Jan-Dec
Feedback Program                                          Feedback


                           FOUNDATION FOR LIFE PROGRAMS
    Activity/Event         Resources  Timeline     Deliverables                   Comments
Distinguished                                    Panel &
                            $5,000    Oct-Nov
Graduates Panel                                  Reception
Civic Leadership
                            $20,000        Jan-Dec        Plan
Development Program
Tyler Chair DC Trip         $8,000         Mar-Apr        DC Trip
Leadership Recognition                      Jan           Breakfast &
                            $1,700
Breakfasts                                  Aug           Presentation
Servant Leadership          $12,000         Mar           Plan / Itinerary /
                                                                                               7
Development Program                               Trip
Diversity & Leadership                            Conference,
– Building Cultural       $25,000       Apr       Report, Funding
Competence                                        Request
E-Portfolios                TBD         TBD       TBD

                         NATIONAL PROMINENCE PROGRAMS
    Activity/Event        Resources  Timeline   Deliverables           Comments
Leadership Lecture                                                   No lectures from
                           $5,000     Jan-Nov     Series Plan
Series                                                               Apr-Jul & Dec
Youth Leadership
                           $4,000       Mar       Conference
Conference
                                                    Recruiting
Support to Admissions      Varies      Varies        Materials/
                                                  Potential Cadets
Visiting Scholars                                                    Piloting this
                            TBD        Jun-Jul    Research Papers
                                                                     summer
Public Management
                            TBD         TBD       TBD
Consulting

Table 2: PARTNERING

  Activity/Event         Resources    Timeline      Deliverables        Comments
 Engage with Cadet
                                      Quarterly
      Division
   Enhance SMT
                                      Quarterly
   Relationships
Meet with Foundation                  Quarterly
 Meet with Alumni
                                      Quarterly
    Association

Table 3: PUBLISHING

    Activity/Event       Resources    Timeline      Deliverables        Comments
     Publish IFL
                                      Quarterly      Newsletter
      Newsletter
Publish IFL Article in
each Alumni Bulletin                  Monthly      News Articles
      Magazine
Public Annual Report                    Apr        Annual Report
 Publish Perspectives                               Assessment
                                        Apr
on Cadet Leadership                                   Report
   Publish Program                                   Program
                                        July
       Brochure                                      Brochure
  Publish Leadership                               Best Practice
                                        Sep
Best Practice Insights                               Insights
  Publish Leadership                                 Research
                                       Varies
   Research Articles                                 Articles

                                                                                     8
Table 4: PROVISIONING

Provisioning contains the budget for the IFL for 2011, a staffing section and a linkage to the
current Fundraising Plan. The resources identified reinforce the Resource columns in Tables 1-3
for 2011. Over time and with subsequent budgets and more focus on fundraising, this notion of
resources beyond just dollars becomes the provisioning capability for the IFL to do its work not
only in 2011, but in years to come so as to be able to grow into the IFL described in the 5 year
Strategic Plan.

                                     IFL CY 2011 Budget

Revenue
 Donations                                                        $200,000.00
 Book sales / royalties                                             $1,500.00
 Proffer from Tyler Endowment                                     $103,409.00
 Proffer from Loy Endowment                                         $4,000.00
 Proffer from Opp Endowment                                         $2,400.00
 Proffer from Class of '64 Endowment                                $7,250.00
 Alumni Association Grant                                           $7,000.00
 SAIC Grant for Civic Leadership                                   $20,000.00
 BAE Grant for Faculty Leadership Fellow                           $10,000.00
 BAE Grant for Servant Leadership                                  $12,000.00
 Additional gift from Class of 1964                                $30,000.00
 Additional gift from Dr. Tyler                                    $30,000.00
 Lockheed Martin Grant                                             $25,000.00
 Gift from Class of '74 (Dist Grad Panel)                           $5,000.00
                                  Unrestricted Revenue:           $457,559.00
Expense
 Salaries
  - Tyler Chair                                                   $100,000.00
  - Leader in Residence                                           $181,125.00
  - Program Manager                                                $40,800.00
 Office Supplies                                                    $5,000.00
 Program expense, general
      -Annual Tyler Chair reception                                   $450.00
      -Tyler Chair Spring seminar                                   $5,000.00
      -Trip to Washington D.C.                                     $14,000.00
      -Leadership recognition breakfasts                            $1,700.00
      -Annual Youth Leadership Conf.                                $3,000.00
      -Coastal Sail Training Program                               $12,000.00
      -Lunch and Learn                                              $4,000.00
      -Leadership Lecture Series                                    $5,000.00
      -Diversity in Leadership                                     $25,000.00
      -Faculty Leadership Fellows                                  $10,000.00
      -Civic Leadership Development Program                        $20,000.00
      -Servant Leadership Trip                                     $15,000.00
                                                                                              9
  Leader-in-Residence Fund                                             $18,875.00
  Distinguished grads panel                                             $5,000.00
                                            Total Expense:            $465,950.00
                                     Change in net assets:              $9,091.00
                              Net assets, beginning of year            $16,873.00
                                    Net assets, end of year             $7,782.00

                                    IFL Program Funding 2011

For CY 2011, the primary funding source for the IFL comes from the endowment for the Tyler
Chair in Leadership and funding for the Leader in Residence. Additional endowed funding
comes from the Opp and Loy funds and Classes of ’64 and ’74. One-time funding for CY 2011
has been provided by Dr. James Tyler, the Class of ’64, Lockheed Martin, BAE Systems, and
SAIC.

The total programmatic budget for the IFL for FY 2011 is $137,225. The overall budget for FY
2011 is $457,559.

The matrix below identifies the funding source and amount for each program for FY 2011.

Program types are:                                      Funding types are:
O — On-going                                            O — On-going
N — New for AY 2010-2011                                E — Endowed
F — Future Potential Program                            G — Grant
P — Pilot Program for FY 2011                           T — Temporary

          IFL Programs                           Program Funding Matrix
   Leadership Development             Type      Funding Source       Funding        Type
 1. Tyler Chair Leadership
                                        O              IFL            $5,000         O
    Class
 2. Faculty Development
                                        N              IFL            $4,000         O
    Lunch and Learn Program
 3. SOTB Awards                         O              IFL             $700          O
 4. Operational Leadership
                                        F             TBD              TBD          TBD
    Simulation
 5. Leadership Fellows                  P        BAE Systems          $10,000       T/G
 6. Coast Sailing Training              O           IFL               $12,000        O
    Program Dinners
 7. Battlefield Leadership
                                        F             TBD              TBD          TBD
    Experience Series
 8. Leadership Assessment
                                        N             TBD              TBD          TBD
    Program
 9. Corps of Cadets 3600
                                        O             TBD              TBD          TBD
    Feedback Program
    Foundation for Life               Type      Funding Source       Funding        Type
 1. Civic Leadership
                                        P        BAE Systems          $20,000       T/G
    Development Program
 2. Tyler Chair Leadership              O              IFL            $8,000         O
                                                                                           10
          IFL Programs                   Program Funding Matrix
     Trip to Washington DC
3.   Servant Leadership
                                  P      BAE Systems      $12,000   T/G
     Development Program
4.   Distinguished Graduates      O      Class of 1974    $5,000     E
     Panel
5.   Diversity and Leadership
     — Building Cultural          N     Lockheed Martin   $25,000   T/G
     Competence
6.   Leadership Breakfast         O          IFL           $1,700    O
7.   CGA Mentoring Program        O         SAIC          $25,000   T/G
8.   E-Portfolios                 C         TBD             TBD     TBD
     National Prominence         Type   Funding Source    Funding   Type
1.   Visiting Scholars            C         TBD             TBD     TBD
2.   Public Management
                                  N          TBD           TBD      TBD
     Consulting
3.   Leadership Lecture Series    O          IFL          $5,000     O
4.   Youth Leadership
                                  O          IFL          $4,000     E
     Conference




                                                                           11
                            Institute for Leadership Staffing

Key IFL personnel include the Institute Director, Tyler Chair, Leader in Residence, Associate
Director/Executive Assistant, and Project Manager. Their roles are as follows:

Director, Institute - To enhance the quality of education for cadets and raise the national
prominence of the Academy as an undergraduate academic center of excellence and a national
institution for leadership programs and opportunities. Specifically:

      Supervise all endowed Chair programs within the IFL.
      Liaison between Chairs and Dean and Assistant Superintendent.
      Coordinate all funds associated with leadership programs within the IFL.
      Coordinate cadet events that deal with leadership or Chair-related programs.
      Liaison between USCGA and leadership-related academic programs at other institutions.
      Administrative POC for all endowed Chairs within the IFL.
      Develop programs for publishing articles, stories, and professor relief initiatives.
      Write grants, coordinate fund raising, and develop opportunities for faculty and cadets.
      Select and coordinate cadet participation in nationwide leadership ethics conferences.
      Supervise Tyler Chair and Leader in Residence.


Tyler Chair - To enhance the quality of education for the Corps of Cadets with an emphasis on
leadership across all academic disciplines. In order to accomplish this, the Chair will:

      Work with Course Professors and the Associate Director to develop syllabi, classroom
       presentations, and bring in guest lecturers for classes.
      Deliver an annual address on leadership at the start of the school year to the Academy
       community.
      Fundraise, with alumni, for increased donations.
      Publish articles, op-ed, and other written products to increase the visibility of CGA as a
       center of leadership excellence.
      Work with the Director of the Institute on programs, ideas, and symposia that impact
       cadet education.

Leader in Residence - This very unique position is a key agent for achieving the Superintendent's
primary strategic goal to graduate leaders of character for service to our nation. The near term
goal is to develop and implement a world-class leadership program at the Academy, and may
include:

      Inform and implement a cadet leader development program second to none and help the
       Academy gain recognition as a leading institution for such programs.
      Review and refine all leadership program elements across the academic, athletic, and
       military domains of the Academy experience.
      Teach classes within the Department of Management.
      Conduct research in the leadership discipline.
      Publish in academic outlets regarding the Academy leader development program.


                                                                                                    12
Associate Director/Executive Assistant—Enhance the quality of education to the Corps through
academic course work and conferences. Responsibilities include:
    Assist the Director and Leader in Residence as necessary to support the Institute.
    Support developing course(s) for Tyler Chair.
    Ensure course(s) are possible in all disciplines.
    Work with Tyler Chair on opportunities for scholarship and research.
    Point of contact for all conferences and symposia for Institute.
    Other duties as assigned.

Project Manager - Provide project management and administrative support to the IFL.
Responsibilities include:
    Maintain and coordinate annual projects hosted by the IFL.
    Maintain the IFL annual budget.
    Create, coordinate, and maintain IFL master calendar.
    Provide administrative support to IFL.
    Serve as administrative contact for Institute events.
    Assist the Director and Leader in Residence as necessary to support the IFL.
    Maintain and update the IFL website.
    Assist Coast Guard Alumni Association with fundraising efforts to benefit the IFL,
        provided that no government equipment, supplies, work space, property or personnel
        hours will be utilized to engage in fundraising.
    Other duties as assigned.




                                                                                             13
                          Appendix: Program Descriptions

                              Leadership Development

1.   Tyler Chair Leadership Class

2.   Faculty Development Lunch and Learn Program

3.   SOTB Awards

4.   Operational Leadership Simulation

5.   Leadership Fellows

6.   Coast Sailing Training Program Dinners

7.   Battlefield Leadership Experience Series

8.   Leadership Assessment Program

9.   Corps of Cadets 360 Feedback Program




                                                           14
                             Tyler Chair Leadership Class
                          Program Activities and Deliverables
       Activities               Owners              Deliverables        Date Due
Engage Dean and          Tyler Chair and       Academic Department 01 August
Identify Department      Associate Director    to host class
to co-teach the class.

Work with                Tyler Chair and       Co-Teacher          10 November
Department head to       Associate Director
find Co-Teacher

Develop Syllabus         Tyler Chair and Co-   Syllabus            01 December
                         Teacher
Begin Classes            Tyler Chair and Co-   Class               January
                         Teacher
Tyler Chair DC Trip      Program Manager       Trip to DC          Sometime February -
with students in the                                               April
class



                              Tyler Chair Leadership Class
                                  Program Work Plan

      Objective                  How                  When           Resources Needed
Decide which             Engage the Dean and   July DAC            Time
Department teaches       Department Heads
the Tyler Chair Class
Decide Co-Teachers       Engage Academic       August thru         Time
and Class subject        Department Heads      November
Teach Class w/ Guest     Bring speakers in     January – April     $5,000 (not including
Speakers                                                           DC Trip)




                                                                                      15
                             Faculty Lunch and Learns
                         Program Activities and Deliverables
      Activities             Owners            Deliverables                  Date Due
Develop Training for    GOLD, GST Member, Training Plan for            31 Jan/15 Sep
LNL                     LnR               lunch
Schedule LNL with       GST Member        Semester schedule,           15 Feb/30 Sep
Dept Heads                                invite attendees and
                                          presenters, reserve
                                          venue
Purchase Food/Set Up    PM                Food/Set Up                  Day of LNL
Conduct LNL             GOLD, GAT Member Presentation                  Spring/Fall 2011

Collect/Analyze         GST Member             Report of LNL for       01 May/15 Dec
Feedback from LNL                              Director


                              Faculty Lunch and Learns
                                Program Work Plan
      Objective                  How                   When              Resources Needed
Superior Training       Designed               Designed within first   Collaboration time,
                        collaboratively,       two weeks of            writing time, prep
                        performed superbly     semester, delivered     time
                                               throughout
Outstanding food (or    PM purchases and       Throughout semester     Approx $2300 from
O’club food if          brings along                                   IFL
constrained)

Active Feedback         Feedback forms after   Throughout semester     GST member time
loops to trainers,      every LNL
participants, and SMT




                                                                                           16
                              Spirit of the Bear Awards
                          Program Activities and Deliverables
       Activities               Owners              Deliverables           Date Due
Solicit Nominations      GOLD                  SUPTNOTE,             15 Oct SUPTNOTE
and Awards                                     Announcement, and     out, Nominations due
Committee                                      e-mail through GAT    to GOLD by 10 Nov
Inform CCG               GOLD                  E-mail to CCG Aide    01 Dec
Awards Board             GOLD (members)        Recommendation        15 Nov
                                               document on
                                               awardees to SUPT
Design Award             GOLD, Planning        Plan, e-mail to CCG   01 Dec
Ceremony                 Officer, ACoC         and SUPT
Order and Purchase       PM                    Trophies              01 Dec
Trophies
Write Speech             GOLD, Dir of          Speech                15 Dec
                         Leadership
Award                    GOLD                  Ceremony              MAP Week


                                Spirit of the Bear Awards
                                  Program Work Plan
       Objective                   How               When              Resources Needed
Recognize outstanding      Award               Map Week              <$1000 from IFL,
development personnel                                                CCG and SUPT
                                                                     involvement
Enhance GOLD’s             Impactful award      Primarily Q4         Time
Mission and Reputation     ceremony, broad
                           reach of awardees,
                           high quality process




                                                                                       17
             Operational Leadership Simulation
             Program Activities and Deliverables
 Objective         How                When         Resources Needed




             Operational Leadership Simulation
                    Program Work Plan
Activities       Owners            Deliverables       Date Due




                                                                  18
                    Leadership Fellows
             Program Activities and Deliverables
 Objective         How                When         Resources Needed




                    Leadership Fellows
                    Program Work Plan
Activities       Owners            Deliverables       Date Due




                                                                  19
                    Coastal Sail Training Program (CSTP) Dinners
                          Program Activities and Deliverables
          Activities                Owners               Deliverables               Date Due
                                 PM & CSTP                                      Beginning to Mid
Meet with CSTP Organizers                         Meeting
                                 Organizers                                     May
                                                  Arrange for payment at
Obtain Dinner Date for Safety    PM & Lead        restaurant (IFL does NOT      Beginning to Mid
Officer Meeting                  Safety Officer   pay for alcoholic drinks –    May
                                                  that is on the individual).
                                 PM & Sail        Create a schedule of dinner
Obtain Dinner Dates for                                                         Beginning to Mid
                                 Training         dates with approx. number
Luders and Colgate Programs                                                     May
                                 Section          of attendees
                                 PM & Lead        Arrangements with
Determine Restaurants or         Safety Officer   selected restaurants to
                                                                                Mid-May
Caterers and costs of dinners    or Sail          include dates, number of
                                 Training         attendees & a limited menu
Set up payment with IFL
                                                  Payment to restaurants
credit card to cover each
                                 PM & AD          upon completion of each       Mid-May
dinner for Luders and
                                                  dinner.
Colgates.
                                                                                End of July or
Obtain copies of receipts from                    Restaurant or Catering
                                 PM                                             upon completion
restaurants or caterers                           receipts
                                                                                of CSTP
                                                                                End of July or
Submit Final Budget to AD        PM & AD          Final CSTP Budget             upon completion
                                                                                of CSTP


                    Coastal Sail Training Program (CSTP) Dinners
                                  Program Work Plan
      Objective                  How                        When               Resources Needed
                         Through CSTP                                       Info from Sail Training
Dinner Dates                                      May
                         Meeting                                            on Meeting Date
Determine                                                                   Computer, phone,
                         Research and CSTP
Restaurants and                                   April & May               Organizer input and
                         Organizers input
Caterers                                                                    time
Arrange Payments to      IFL Credit Card
                                                                            Dinner Budget of
Restaurants and          agreements with food     April & May
                                                                            $12,000
Caterers                 services
                         Create Excel
Submit Final Budget                               End of July or upon       Computer, receipts,
                         spreadsheet to track
to AD                                             completion of CSTP        time
                         expenses




                                                                                                  20
             Battlefield Leadership Experience Series
               Program Activities and Deliverables
 Objective            How               When            Resources Needed




             Battlefield Leadership Experience Series
                        Program Work Plan
Activities          Owners           Deliverables          Date Due




                                                                       21
              Leadership Assessment Program
             Program Activities and Deliverables
 Objective         How                When         Resources Needed




              Leadership Assessment Program
                   Program Work Plan
Activities       Owners            Deliverables       Date Due




                                                                  22
                           Corps of Cadets 360 Feedback Program
                            Program Activities and Deliverables
         Activities             Owners                     Deliverables             Date Due
Research with OPM if        GOLD, LT Warren,            Go/No-Go Decision       31 January – Ask
 CG can acquire/x-fer        CDR Singleterry                from OPM            15 Feb - Decision
   program to house
          locally
 If free x-fer available    GOLD, LT Warren,        Request document to        1 week post-decision
  from OPM, submit           CDR Sorenson                   HQ                     from OPM
     request to CG-6
     If free x-fer not      GOLD, LT Warren,        Request document to        1 week post-decision
    available, submit        CDR Sorenson                   HQ                     from OPM
  request to purchase
     other product to
          ACG-6
        Work with              GOLD, CDR                  Share current              28 Feb
    vendor/OPM/LT               Singleterry               questions and
 Warren to ―CG‖ 360                                     reconcile to new
tool questions/process                                      program
   Cover purchasing         GOLD, Bill Rondeau        If necessary, solicit          28 Feb
  requirements (bids)                                         bids
   Purchase/Acquire         GOLD, Bill Rondeau      If necessary, purchase           01 April
    Integrate to CGA         LT Warren, CDR             System onboard               01 May
          servers               Sorenson
        Begin Pilot           GOLD, CDR                 Pilot test with test      Summer 2011
                               Singleterry                     group

                           Corps of Cadets 360 Feedback Program
                                    Program Work Plan
       Objective                       How                      When             Resources Needed
Decision about source        OPM free program vs           15 Feb              Information from
                             commercial vendor for                             OPM regarding
                             $45K                                              willingness
CG boxes checked             CG-6 application for new      As rapidly as       CG-6 req’s (have),
                             program on CG servers,        possible during     CG purchase req’s
                             bid process, etc.             spring semester     (need), $45K from
                                                                               GOLD coffers
Integration/manipulation Utilize CDR Singleterry’s 01 May                      Singleterry’s time,
to CG centric language   expertise and potentially                             LDC POC
                         LDC POC
Pilot/Test prior to      GOLD runs pilot with      Summer 2011                 GOLD time, test
launch                   small group of cadets or                              group, approval from
                         locals                                                RRB
Run cadet program        GOLD/CDR Singleterry      Fall 2011                   GOLD or CDR
                                                                               Singleterry time
(Eventually) Market to       Lots of future work, but      Summer 2012         ???
CG as a newly available      huge upside potential
resource for commands
                                                                                                 23
                                Foundation for Life
1.   Civic Leadership Development Program
2.   Tyler Chair Leadership Trip to Washington DC
3.   Servant Leadership Development Program
4.   Distinguished Graduates Panel
5.   Diversity and Leadership — Building Cultural Competence
6.   Leadership Breakfast
7.   E-Portfolios




                                                               24
                        Civic Leadership Development Program
                          Program Activities and Deliverables
     Activities                Owners                 Deliverables             Date Due
Coordinate w/ Hotel     AD                        Discuss the program    July/August

Solicit Ideas from      AD                                               CAP Week or Late
Corps of Cadets                                                          August

Review proposals        LIR and AD                List of Proposals to   End of Sept
                                                  Fund
Brief selected          AD                        Finalize Plan          October
Proposals to C-Div

Notify Cadets of        LIR                       Funding plan           October
selected proposals
Begin funding first     Cadets and LIR/AD         Civic Project          October/November
Civic Leadership
Project for that year


                        Civic Leadership Development Program
                                 Program Work Plan
      Objective                   How                    When              Resources Needed
Get Proposals           Notify Cadets of the      CAP Week/Late          Time
                        Program                   August
Select proposals        Review and select         Sept
                        best proposals to fund
Brief and Notify        Meet with CoC and         October                Time
                        Cadets to let them
                        know what proposals
                        will be funded.
Begin Project           Cadets will work out      Oct/Nov                $5,000
                        details and start date.




                                                                                            25
                    Washington, DC Trip for Tyler Chair Seminar
                        Program Activities and Deliverables
          Activities                Owners           Deliverables             Date Due
Meeting between Tyler Chair       AD, TC &     Meeting                    During Fall Term
& Dean to determine which         Dean
department will host Tyler
Seminar during the Spring
Term
Meeting or Discussion             AD, TC &     Meeting or Discussion &    During Fall Term
between Tyler Chair and           Lead         Seminar Topic for Spring
Tyler Seminar Lead Instructor     Instructor   Term
to determine topic of seminar
                                  PM, AD,      DC Trip Dates              Beginning of
Obtain DC Trip Dates for
                                  Lead                                    Spring Term
Spring Seminar
                                  Instructor
Obtain number of attendees                     Number of Attendees and    Beginning of
                              PM, Lead
and individual information to                  attendees’ information     Spring Term
                              Instructor
include DOB
Work up a budget for DC Trip PM                Estimated Budget           ASAP after
by obtaining estimates from                                               obtaining number
transportation, restaurants &                                             of attendees
hotels
                              PM, AD &         Approved Budget            ASAP after
Get estimated Budget
                              DIR                                         determining
approved
                                                                          estimated budget
Reserve transportation for trip   PM           Airline or Train and Bus   ASAP after budget
with airlines or train and bus                 reservations               approval
companies in New London
and DC
Reserve appropriate number        PM           Hotel reservations         ASAP after budget
of hotel rooms divided into                                               approval
male and female rooms
                                  PM           Dinner reservations        ASAP after budget
Schedule Group Dinner
                                                                          approval
Draft Final Itinerary to          PM, AD, TC   Final Itinerary            ASAP after all
include DC locations to be        & Lead                                  reservations and
visited, breaks, meals,           Instructor                              arrangements are
transportation, hotel, etc.                                               complete
Create Binders for Seminar        PM           DC Trip Binders            ASAP after Final
Instructor(s) and attending                                               Itinerary is
IFL Staff                                                                 approved




                                                                                         26
                    Washington, DC Trip for Tyler Chair Seminar
                                Program Work Plan
     Objective                  How                      When                Resources Needed
                                                 Beginning of Spring      Course syllabus and
                      Received from Tyler
Trip Dates                                       Term or depending on     information from
                      Seminar Instructors
                                                 when trip is planned     Instructor(s)
Obtain Individual                                Beginning of Spring
                      Received from Tyler                                 Information from
Attendee                                         Term or depending on
                      Seminar Instructors                                 Instructor(s)
Information                                      when trip is planned
                       Get estimates from        Beginning of Spring
                                                                          Computer, phone,
Determine Budget       transportation,           Term or depending on
                                                                          access to websites
                       restaurants & hotels      when trip is planned
                       Discuss figures with      ASAP after budget is
Budget Approval                                                           Access to AD and DIR
                       AD and DIR                determined
Schedule               Research and compare                               Computer, phone,
                                                 Immediately after
Transportation for     transportation                                     Organizer input and
                                                 Budget Approval
Attendees              alternatives                                       time
                       Research and compare      Immediately after        Computer, phone, time
Arrange hotels for     hotel costs using         Budget Approval
Attendees              government rate or best
                       rates offered
                       Call Ebbits Grill and     Immediately after        Dinner Budget within
Schedule Group
                       McCormick &               Budget Approval          main budget
Dinner
                       Schmicks restaurants
                       Re-use or purchase new    Once all information     $10 plus reuse of
Create Binders for
                       binders, dividers and     is submitted and         previous binders.
Attending
                       clear page protectors.    itinerary finalized      Computer, paper &
Instructor(s) and IFL
                       Insert printouts of                                time.
Staff
                       pertinent information.
                       Purchase pocket folders   Once all information     Funds to purchase
                       & insert itinerary,       is submitted and         appropriate amount of
Create Folders for all transportation            itinerary finalized      folders, computer, paper
other attendees        reservations, hotel                                & time
                       room assignments and
                       all contact info.
                       Assign cadets to write    During the return trip   Funds to purchase CGA
                       notes. Bring CGA                                   stationery from CGES.
Thank you notes to
                       stationery. Obtain
presenters
                       mailing addresses from
                       presenters.
                       Request article written   Upon return from DC      Photos taken during trip,
Article in Alumni      by Instructor or senior   Trip                     time to write article.
Bulletin               cadets who attended
                       DC Trip
                       Create Excel
Submit Final Budget                              Within 1 week of
                       spreadsheet to track                               Computer, receipts, time
to AD                                            return
                       expenses


                                                                                               27
                              Servant Leadership
                       Program Activities and Deliverables
       Activities           Owners                 Deliverables             Date Due
                     AD                        Discuss the program    July/August
Coordinate w/ CT
Solicit Ideas from   AD                                               CAP Week or Late
Corps of Cadets                                                       August

Review proposals     LIR and AD                List of Proposals to   End of Sept
                                               Fund
Brief selected       AD                        Finalize Plan          October
Proposals to C-Div

Notify Cadets of     LIR                       Funding plan           October
selected proposals
Logistics for Trip   Cadets w/ AD              Logistics              November

Trip                 Cadets w/ Faculty         Servant Leadership     Dec or March
                     Advisor                   Trip


                                Servant Leadership
                                Program Work Plan
      Objective                How                    When              Resources Needed
Get Proposals        Notify Cadets of the      CAP Week/Late          Time
                     Program                   August
Select proposals     Review and select         Sept
                     best proposals to fund
Brief and Notify     Meet with CoC and         October                Time
                     Cadets to let them
                     know what proposals
                     will be funded.
Servant Leadership   Cadets will work out      Dec or March           Funding and
Trip                 details and start date.                          Logistical Support
                     Need Faculty
                     Advisor.




                                                                                           28
                            Distinguished Graduates Panel
                          Program Activities and Deliverables
          Activities               Owners              Deliverables              Date Due
Determine Panel Date in          PM & DIR       Clear date for Panel         End of June
November (typically a                           Presentation (part of
Thursday not to conflict with                   Leadership Lecture Series)
Veterans’ Day and to coincide
with Alumni BOD Meeting).
Determine Selection              PM & AD      Selection Committee            Mid-July
Committee                                     created and scheduled to
                                              meet mid to late
                                              September.
Contact Music Admin. Asst.       PM &         Leamy & Green Room             Mid-July
for Leamy Auditorium             Music Admin. reserved with Music Dept.
reservation & Green Room         Asst.
access.
Submit electronic Facilities     PM &           Confirmed Work Orders        Mid-July
Work Order to reserve            A/V Dept
Auditorium and request A/V
services.
Contact B-Co. Officer for        PM &           B-Company scheduled.         Mid-July
assistance with stage set-up &   B-Company
H2O for Panel.
Advertise Solicitation of        PM &           Advertisement in August &    Mid-July for Aug
Nominees                         Bulletin       October Bulletins. Email     Bulletin
                                 Editor         Ad to all Alumni with
                                                follow-ups.
Submit Public Affairs (PA)       PM & PAO       PA Coverage of Event.        Mid to End of July
request to video and                            Obtain DVD and photos of
photograph event.                               event.
Reserve Alumni Event Room        PM,            Reception location and       Mid-August
for Reception/ Contact           Alumni         catering scheduled with
O’Club for catering.             Center Mgr &   contracts signed.
                                 O’Club
                                 Catering
Order Panelist Gifts             PM & Alumni Engraved gifts                  End of August
                                 Center Mgr.
Collect and Format               PM           Binders for Selection          Cut off for
Nominations                                   Committee                      submissions 2nd
                                                                             Mon in September.
                                                                             Binders complete
                                                                             3 days after.
Culling of Nominees              PM, LnR,       Nominees are culled to       3rd week of
                                 AD, DIR        about 5 per decade.          September
Distribute Binders to            PM & AD        Binders to committee prior   3rd week of
Selection Committee                             to meeting                   September
Selection Committee to meet.     PM & AD        Panelists and alternates     4th week of
                                                selected.                    September
Finalists Contacted              DIR & PM       Finalists phoned by DIR to   Immediately after
                                                                                             29
                                                 confirm attendance.           selections finalized
                                                 PM sends email, then hard-
                                                 copy letter signed by DIR
                                                 to each confirmed panelist.
Create Reception Invitations      PM             DGP Reception Invitation      1st week of
                                                                               October
Obtain list of local alumni of    PM & Alumni Prepare Email and USPS           1st week of
Panelists’ Classes, other local   Membership  mail Invite List                 October
alumni and sponsoring Class       Services
of 1974
Send out Reception Invites        PM             Email and USPS mail out       2nd week of
                                                 invites to SMT, Alumni,       October
                                                 Alumni BOD, Reg Staff
Panelist Travel & Lodging         PM &           Travel arranged to CGA –      NLT end of
                                  Panelist       via air, train or POV.        October
                                                 Lodging confirmed.
Obtain current head shots and     PM &           Electronic photos & latest    Mid-October
bios from panelists               Panelist       bio information
Scan graduation photos of         PM             Scanned cadet photo of        Mid-October
panelists from Yearbooks                         each panelist

Create PPT for Presentation       PM             PPT for A/V Dept to           3rd week of
                                                 project during DGP            October
Create Presentation Program       PM             Completed Presentation        3rd week of
to include schedule of                           Program                       October
presentation and panelist bios
Draft a Presentation Schedule     PM & AD        Approved Schedule of          3rd week of
of Events                                        Events                        October

Distribute Presentation           PM             Email final Schedule to       Immediately after
Schedule of Events                               SUPT, SCS, DIR,               schedule is
                                                 Panelists, RCO or RXO         approved
Email Panelist Bios to SUPT       PM             Final Bios to SUPT, SCS       As soon as all bios
& Asst. Supt (SCS)                                                             are received
Arrange for Panelists staying     PM & AD        Schedule of classes for       NLT end of
on Friday to attend cadet                        Panelists to attend.          October
classes

Invitation to Alumni BOD          PM & Alumni Email invite to Panelists        NLT end of
Meetings & Friday Dinner          President                                    October

Create an itinerary for each      PM             Individual Panelist           NLT end of
Panelist to include Friday                       Itineraries                   October
schedules of those
participating in Friday cadet
and Alumni events.
Create Panelist Name Plates       PM             Panelist Name Plates          NLT end of
for stage table                                                                October or week
                                                                               before the event
                                                                                              30
Assemble Folders for each        PM             Individual Panelist            NLT end of
Panelist with necessary info                    Information Folder             October or week
and individual itinerary.                                                      before the event
Obtain CGA table cloths for      PM & Alumni Table Cloths                      NLT end of
stage tables during              Center                                        October or week
presentation.                    Manager                                       before the event
Confirm PA coverage of event     PM          PA Coverage                       NLT end of
                                                                               October or week
                                                                               before the event
Call O’Club with final           PM             Reception attendee number      NLT 2 days before
number of RSVPs                                                                event
(O’Club has min charge of 50
people)
Prep for arrival of panelists    PM             Handout folders to each        Day of event
                                                panelist upon arrival.
Brief panelists on event and     PM & DIR       Event Briefing                 As soon as all
order of presentations, &                                                      panelists arrive
speech timer (5, 3, 1 minutes)
Check on Auditorium Set-up       PM & AD,       Ensure all set-up activities   NLT 1400
Typically 1300-1600              A/V Dept, B-   are as requested. Set-up
Reserved seating signs.          Company        table cloths. Post Reserved
                                                seating.
Check on Reception Set-up in     PM & O’Club    Ensure all set-up activities   NLT 1600
Alumni Event Room                               are as requested.
Reception begins at 1730         PM & O’Club    Reception                      1730
Graduates Panel Presentation     PM, AD &       Presentation                   1900
begins at 1900                   DIR
Final Reception Attendee         PM             Final numbers                  Within 1 week
number to O’Club for billing                                                   after Reception
Obtain DVD and photos from       PM             Presentation DVD and           ASAP after Event
PA                                              Photos
Collect expense receipts from    PM             Reimbursement expenses         ASAP after Event
Panelists for re-imbursement.                   from Panelists
Submit final budget and          PM             Final budget and Panelist      ASAP after Event
reimbursement request                           reimbursement request
(include Panelists’ mailing
addresses) to VP of Alumni
for transfer of funds from
Class of 1974
Transcribe event from DVD        PM             Transcription                  When able
Draft Thank you letters from     PM             SUPT Thank you letters         ASAP after Event
SUPT to Panelists and Class
of 1974 Rep. for Event
Sponsorship. Use
transcription to personalize
letters.
Write up article for Bulletin    PM             Bulletin Article



                                                                                              31
                           Distinguished Graduates Panel
                                Program Work Plan
      Objective               How                       When            Resources Needed
Presentation Date      Through LLS              June/ July            Info from Alumni
                       Committee Meeting                              Assn on BOD
                                                                      Meeting Schedule
Select Selection       AD Contacts SMT          July                  SMT and
Committee              and Jr. Officers                               Faculty/Staff
                                                                      Volunteers
Solicit for Nominees   Market and Advertise     Mid-July for August   Bulletin Editor
                       via Alumni Bulletin      Bulletin & August,
                       and Email                September Emails to
                                                all Alumni
Create Binders for     Collect, Format &        Mid-September         3 days, IFL Staff,
Selection Committee    Print Nominations.                             Binders, Paper,
                       IFL to cull                                    Copier
                       nominations.
Send Reception         PM sends via Email to    Mid-October           Email Addresses,
Invitations            SMT, CGA Faculty                               Mailing Addresses,
                       and Staff. Via email                           Computer and Time.
                       or USPS to Class of
                       1974, Presenters’
                       Classes, Local
                       Alumni
DGP Reception          PM reserves Event        Mid-August for        Alumni Center,
                       Room, schedules          November              O’Club, Approx.
                       O’Club catering,                               $1300
                       orders gifts
DGP Presentation       PM submits work          Mid-August for        Facilities, PAO, A/V,
                       orders to Facilities &   November              Leamy Manager, IFL
                       PAO, contacts Leamy                            Staff
                       Hall manager,
                       contacts B-Company




                                                                                           32
           Diversity and Leadership—Building Cultural Competence
                      Program Activities and Deliverables
        Objective                 How                 When               Resources Needed
Identify Funding          Locate grant money   August or earlier       CG Foundation
Discuss plans with        Schedule the         Sept/Oct                Time and Confirmed
Diversity Affairs         meeting                                      Funding
Identify Planning         Work with            October                 Willing Personnel
Officer                   Diversity Affairs
Begin Planning            Meet with DA/HR      Nov/Dec/Jan/Feb         Time/Funding
                          and Planning
                          Officer
Confirm Speakers          Planning Officer     Jan and Feb             Time/Funding
                          confirms
Engage Public Affairs     Contact Comms        Feb or Beginning of     N/A
                          Director             March
Eclipse Week              Execute the Plan     April                   Time/Funding


           Diversity and Leadership—Building Cultural Competence
                             Program Work Plan
     Activities                 Owners             Deliverables             Date Due
Funding                 AD/LinR/CG             Funding for the Event   August 31
                        Foundation
Identify Planning       AD/LinR/Diversity      Planning Officer        October 15
Officer                 Affairs
Identify Desired        PO/AD/LinR/Diversity List of Speakers to       November 15
Speakers                Affairs              contact/research
Confirm Speakers        PO/AD                Confirmed Speakers        February 28
Market the Event        PO                   Get the word out          Continue all March
Public Affairs          PO/AD                Confirmed PA              March 15th
coverage                                     coverage
Eclipse Week            PO/AD/LinR/Diversity Eclipse Week              April 4-10th
Festivities             Affairs




                                                                                            33
                         Leadership Recognition Breakfasts (LRB)
                                   CAP & MAP Weeks
                            Program Activities and Deliverables
            Activities              Owners             Deliverables                Date Due
Arrange with Cadet Training
(ct-1) to block Tuesday AM                      LRB Blocked Tues AM on
                                                                             CAP – NLT July
@ 0630 on CAP & MAP            PM & ct-1        CAP & MAP schedules for
                                                                             MAP – NLT Dec
week calendar schedules for                     1/c & 2/c Cadets
LRB
Confirm with ct-1 the
                                                ―By Invitation Only‖         CAP – NLT July
schedule says ―By Invitation   PM & ct-1
                                                Confirmed on schedules       MAP – NLT Dec
Only‖ on 1/c & 2/c blocks
Submit paperwork to Alumni     PM & Alumni      Event Room Reserved,         CAP – NLT July
to reserve Event Room          Center Manager   Paperwork Submitted          MAP – NLT Dec
Call ARAMARK to cater          PM &                                          CAP – NLT July
                                                Catering
breakfast                      ARAMARK                                       MAP – NLT Dec
                                                                             ASAP, but…
Contact PAO to photograph
                               PM & PAO         PA Coverage of event         CAP – NLT July
event
                                                                             MAP – NLT Dec
                              PM, CGES
Purchase Padfolios from                         16 Padfolios for Reg Staff
                              Manager &                                      CAP – NLT July
CGES, Purchase Team                             Correct number of Team
                              Cadet Store                                    MAP – NLT Dec
Captain Pins from Cadet Store                   Captain Pins
                              Staff
Create Electronic Invitations
                                                                             CAP – NLT July
for SMT, Alumni Assoc. and    PM                Electronic Invitation
                                                                             MAP – NLT Dec
Team Coaches
                              PM & C-                                        At least 2 weeks
Obtain list of Regimental                       Current list of Regimental
                              Division Admin                                 before new Fall or
Staff                                           Staff
                              Asst.                                          Spring term
                                                                             At least 2 weeks
Obtain list of Seasonal Team   PM & Athletics   Current list of Seasonal
                                                                             before new Fall or
Sports Captains                Director         Sports Captains
                                                                             Spring term
Create Leadership Dimension                     Reg Staff and Captain        Within 1 week of
                               PM
Cards                                           Cards                        obtaining lists
Create binder with cadet                        Binder to be used by CoC     Within 1 week of
                               PM
names & program list                            and AD                       obtaining lists
Create Reg Staff and Team
                                                Invitations for Cadet Reg    NLT 1 week before
Captain Electronic and         PM
                                                Staff & Captains             breakfast
Hardcopy Invitations
Deliver Hardcopy Invitations
                                                                             As soon as Cadets
to Cadet Watch Office to be    PM               Hardcopy Invites delivered
                                                                             return from leave
delivered
Call ARAMARK with final                                                      NLT 2 days before
                               PM               Final attendee number
number of attendees                                                          breakfast
                               PM,
                                                Event Room tables set up
ARAMARK sets up evening        ARAMARK &
                                                with china, flatware,        Day before breakfast
before breakfast               Alumni Center
                                                tablecloths and napkins
                               Mgr.
ARAMARK, PM & AD               PM, AD &         Complete set-up including    Morning of Breakfast
                                                                                         34
arrive early before breakfast     ARAMARK              podium with binder, table
to complete set-up                                     with padfolios, captain pins
                                                       and leadership dimension
                                                       cards & food
                                                                                       ASAP upon
Obtain photos from PAO            PM & PAO             Photos of Event
                                                                                       completion of Event
Write article for the Alumni      PM & Bulletin                                        ASAP upon
                                                       Article with photos
Bulletin                          Editor                                               completion of Event
Call in total number of                                                                ASAP upon
                                  PM                   Total Attendees
attendees to ARAMARK                                                                   completion of Event
                                                                                       ASAP upon
Submit total budget to AD         PM & AD              Total Budget
                                                                                       completion of Event


                           Leadership Recognition Breakfasts (LRB)
                                     CAP & MAP Weeks
                                      Program Work Plan
       Objective                       How                     When                      Resources Needed
                                                        CAP – NLT July                Latest Critical Dates
LRB Dates                   Contact ct-1 to schedule
                                                        MAP – NLT Dec                 SUPT INST 5330
Reserve Alumni Event        Contact Alumni Center       CAP – NLT July                Computer, email,
Room                        Manager                     MAP – NLT Dec                 paperwork, time
Schedule ARAMARK                                        CAP – NLT July                Breakfast Budget of $?
                            Call ARAMARK
to cater                                                MAP – NLT Dec                 For CAP & MAP weeks
                                                                                      IFL Staff, SMT,
                            In Event Room on day        Tuesday (if possible) of
Host Successful Event                                                                 Coaches, Cadets,
                            scheduled                   CAP & MAP weeks
                                                                                      ARAMARK
                            Write event article with
Submit article to                                                                     Computer, PAO photos,
                            inserted photos from        ASAP after event
Bulletin                                                                              time to write
                            PAO
                            Create Excel
Submit Final Budget to                                  Within 2 weeks after          Computer, receipts,
                            spreadsheet to track
AD                                                      each breakfast                time
                            expenses




                                                                                                    35
                                    E-Portfolios
                          Program Activities and Deliverables
       Activities               Owners              Deliverables            Date Due
Create a committee to    GOLD, Dir IFL, LnR,   Recommendations on      01 March
discuss e-Portfolios,    CoC, LT Warren,       the way forward, plan
cost/benefit analysis,   Company Officer, LT   of action, etc.
prior concerns, etc      Baker?, 2011 rep?
TBD


                                     E-Portfolios
                                  Program Work Plan
      Objective                 How                    When             Resources Needed
TBD




                                                                                       36
                                 National Prominence

1.   Visiting Scholars
2.   Public Management Consulting
3.   Leadership Lecture Series
4.   Youth Leadership Conference




                                                       37
                     Visiting Scholars
             Program Activities and Deliverables
 Objective         How                When         Resources Needed




                     Visiting Scholars
                    Program Work Plan
Activities       Owners            Deliverables       Date Due




                                                                  38
               Public Management Consulting
             Program Activities and Deliverables
 Objective         How                When         Resources Needed




               Public Management Consulting
                    Program Work Plan
Activities       Owners            Deliverables       Date Due




                                                                  39
                            Leadership Lecture Series
                        Program Activities and Deliverables
     Activities               Owners            Deliverables            Date Due
Engage SMT on          Director             Theme              1 June
Theme for LLS for
upcoming AY

Solicit for Speakers   Director             List of Speakers   1 July

Draft SUPTNOTE         Director             SUPTNOTE           1 August
with LLS Calendar




                              Leadership Lecture Series
                                Program Work Plan
       Objective               How                 When          Resources Needed
Leadership Lecture     Engage SMT and key   1 August           $6000 to support
Series                 stakeholders                            travel and event




                                                                                   40
                          Youth Leadership Conference
                        Program Activities and Deliverables
      Activities             Owners                  Deliverables          Date Due
                       AD and 2/c in charge.    Plan to present to   September
Coordinate w/ Cadets                            ACoC
Brief ACoC or CoC      AD and 2/c in charge     Plan and Supt Note   End of Sept/ Early
                                                                     Oct
Send out invitations   2/c                                           End of November

Confirmation Meeting   AD                       Final Plan           January

Logistics              AD and 2/c               Plan for food and    January
                                                other deliverables
Conference             AD and 2/c               Conference           February




                             Youth Leadership Conference
                                 Program Work Plan
      Objective               How                         When         Resources Needed
Planning               AD meets with Cadets Sept                     Time

Send out Invitations   Cadets bring the         November             Postage
                       invitations to AD and
                       IFL send them out
Logistics              Cadets request           January              $2,000-$3,000
                       material and food.
                       IFL gets the resources
                       for them.
Conference             Cadets run the           February             Cadet and Faculty
                       conference with CGA                           Volunteers.
                       faculty assistance.




                                                                                          41

								
To top