Scoping Stages of Project Management

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Scoping Stages of Project Management Powered By Docstoc
					 GIS Project
 Management
Abu Dhabi Scientific Club
     April 19 2004
      Clark Beattie
 Executive Director DBM

                            1
             GIS Projects
   Definition
   Components
   GIS Project Scoping
   Project Management
    Structure




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                Definition
   Geographic Information System
    • Geography implies maps and other
      spatial data
    • Information implies using data to
      achieve a result
    • System implies an orderly combination
      of technology, people and solutions
   IS approach to G business functions

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                GIS       Project             Components



     Business              Software &                   Spatial &
     Activities            Hardware                     Business Data

                            Web GIS                     Field Surveys
Asset management
                            SCADA                       GPS
Licensing & Permits
                            Oracle Spatial              Mapping
Land distribution
                            MapInfo                     Remote Sensing
Construction
                            Intergraph                  Orthophoto
Agriculture
                            AutoCAD                     Drawings
Roads & Traffic Control
                            Arc Info                    Documents
Sewerage & Drainage
                            Servers                     Databases
Inspections &
                            Networks                    Spreadsheets
Regulations
                            Workstations                Video
Etc…
                            Etc…                        Etc…

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          Project Components
   Objective:
    • What are the user requirements?
   Scope:
    • What are the stages, phases, tasks?
   Resources:
    • What people, equipment, data, budget are
      required?
   Solution:
    • What combination of sw/hw/data and analysis
      will achieve the objective?

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       Project Components …
   Business issues to be
    addressed
   Expected outcomes
   Time scale
   Deliverables, operational
    requirements
   Authorities: user, technical,
    financial
   Approach: Buy or build,
    consultant and/or contractor
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         GIS Project Scoping
   User
    requirements
   Applications
   Data acquisition
   Data conversion
   Integration
   Delivery
   Management

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          User Requirements
   Most important issue
   Define expectations
   Define outputs
   Determines solution
    approach
   Influences technology
    decisions
   Sets measures for
    success
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                Applications
   Describe the business
    functions that are
    included
   Define the data
    requirements to achieve
    business objectives
   Confirm user
    requirements are met
   Define user interfaces &
    workflows
   Understand complexity
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           Data Acquisition
   What types of
    data required?
   What geographic
    coverage
    required?
   What sources are
    available?
   Buy or build?
   Data
    Specification?
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                Data Conversion
   Define sources,
    quantities & quality
   Define Types &
    Availability of :
    •   Drawings
    •   Documents
    •   Maps
    •   Databases
    •   Spreadsheets, etc.
   Data conversion
    approach

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              Integration
   Stand alone system
    (# of users)
   Networked system
    (# of users &
    locations)
   Integration with
    other business
    systems


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                 Delivery
   Stand Alone
   Client server
   Internet
   Intranet
   IT infrastructure




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Now we know what is
     required
      What next?




                      14
     Project Management
An orderly, systematic
 approach to managing a
 set of activities organized
 so as to achieve a
 predefined outcome


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             Project
             Control



       Project Quality
         Assurance
 Project                     Project
Planning                    Monitoring


   Project Management


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               Management
   Project steering committee
   User steering committee     Project
                               Manager
   Technical delivery team
   Consultant           Users Technical        Management


   Contractor

(members, roles,
 responsibilities, commitment)

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               Resources
   People
   Budget
   Technology
   Contractors
   Consultants
   3rd party applications


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               Planning
   Deliverables
   Resources & Schedules
   Budgets & cash flow
   Acceptance criteria
   Risk factors
   Change management process
   Approvals & payments process

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    Project Plan
      Project Plan
• Organization
• Work Breakdown Structure
• Deliverables
• Schedule
• Budget
• Resources
• Report/Review
   Requirements
• Record Keeping
   Requirements
• Risk Assessment and
   Mitigation Plan
• Other Plans
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            Project Control
   Defined deliverables
   Project plan
   Project reviews
   Resource allocation
   Managing expectations



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          Project Monitoring
   Project plan
   Resource allocation
   Progress
   Problem reports
   Schedules
   Deliverables
   Milestones

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          Quality Assurance
   Quality manual
   Quality plan
   Testing plan
   Risk management
   User acceptance procedures



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Schedule




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               THE PROJECT
LIFECYCLE     MANAGEMENT                     RESOURCES




    ASSESS      MANAGE                          PEOPLE
    DEFINE
                   PLAN
                                             TECHNOLOGIES
    DESIGN
                MONITOR
     BUILD
                                               PRODUCTS
                CONTROL
    DELIVER
                                               INDUSTRY
   MAINTAIN     QUALITY                        TEMPLATE



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Project Implementation
     Methodology
     Project lifecycle




                         26
             Project Lifecycle
   Structured phases
   Methods and procedures to:
     • Define,
     • Design,
     • Build, and
     • Deliver a user system
   Combining commercial off-the-shelf and
    custom hardware, software and
    communications, and professional services.


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   Assess             Proposal

• Opportunity          Contract
   Assessment
• Feasibility                              Requirements
   Assessment          Define              Specification
• Risk Analysis                            Specification
• Conceptual        • Statement of           Review
   Design              Work Review
• Initial Project   • Requirements
                                                                    Detail System
   Plan                Analysis             Design                    Design
                    • Logical Design
                    • Project Plan         • Detailed               Design Review
                    • Risk Mitigation         Analysis
                                           • Physical
                                              Design                                          System
                                           • Detailed                 Build
                                              Project Plan                                 Verification
                                                                   • Develop                 Report
                                           • Prototyping           • Integrate and
                                           • Data                      Test                                  Production
                                              Specification        • Custom                Deliver             System
                                           • Test Plan               Documentation
                                                                                                               System
                                                                   • Detailed             • Create         Acceptance Form
                                           • Risk Mitigation
                                                                      Training Plan          Operating
                                                                   • Logistics Plan          Environment
                                                                   • Configuration
                                                                                          • Training       Maintain
                                                                      Management          • Operate
                                                                                          • Accept          • Cutover to
    Legend                                                         • Data Collection
                                                                                                               Operations/
                                                                                          • Project
                                                                   • System                                    Support
                                                                                             Wrap-up
                                                                      Verification
        Phase              Deliverable                                                                     • Custom
                                                                                                              Maintenance
                          Exit Criterion                                                                    • Standard
                                                                                                               Maintenance
       • Activity
                                                                                                           • Sustaining
                                                                                                              Engineering




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             Assess Phase
   Opportunity Assessment
   Feasibility Assessment
   Conceptual Design
   Initial Project Plan
   Proposal, the Deliverable
   Contract, the Exit
    Criterion



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            Define Phase
   Review scope of work
   Conduct requirements analysis
   Develop the logical design
   Develop the project plan
   Determine risk factors &
    mitigation
   Develop functional requirements
    specification
   Write the project charter
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             Design Phase
   Detailed analysis
   Physical design
   Detailed project plan
   Prototypes
   Data specifications
   Test plans
   Design document


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        Design considerations
   Stand alone or client-server solution
   Internet or Intranet
   User functionality required
   Simple of complex analysis
   Database
   Corporate IT standards
   Data availability/suitability
   User technology awareness
   Etc.


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                Build Phase
   Integrate and test
    components
   Document any custom
    components
   Develop a training plan
   Develop a logistics plan
   Manage the
    configuration process
   Collect the required
    data
   Provide the system for
    acceptance

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             Deliver Phase
   Create the operating
    environment
   Implement the
    system
   Conduct training
   Operate the system
   Perform system
    acceptance tests
   Production system
    acceptance
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            Successful Projects
   Requirements & Scope:
    • Well defined inputs
    • Managed resources
    • Achievable outcomes
   Meeting Expectations:
    •   Happy Users
    •   On Budget
    •   On Schedule
    •   With Quality

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                   Conclusion
                                                  Deliver
   Project management essentials:
                                                  Build
    •   Design the solution
    •   Plan for the work                         Design

    •   Work the plan
    •   Re-plan the work
    •   Deliver the solution


   Success means:
              Happy Customers!
                      Abu Dhabi Scientific Club     36

				
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