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					 National Operational Services


 International Trade Modernisation Project   GUIDANCE FOR MEDWAY TRADERS AND SHED OPERATORS
                                             PART 2
                                             DRAFT VERSION 3.00

Document             Goods              Originating    Original Doc.   Procedure to follow
                                        Body           Required at
                                                       NCH
PHSI Phytosanitary   Fruit & Veg        DEFRA/Export   N               Route 1 - Fax/email copy of cert with other route 1
Cert.                Plants & Seeds     Country                        paperwork. At the same time fax copy the same
                                                                       document to DEFRA. Staff at NCH will clear
                                                                       the consignment within 2 hours of receipt unless the
                                                                       document is incomplete, incorrect or the consignment
                                                                       is held by DEFRA.
                                                                       Post Clearance - Original certs should be sent direct
                                                                       to DEFRA at:
                                                                       DEFRA
                                                                       Government Buildings
                                                                       Middlecott House
                                                                       22 Willington Road
                                                                       Kirton
                                                                       Boston
                                                                       Lincs
                                                                       PE20 1EJ

                                                                       There is no longer a requirement to produce the
                                                                       original Phytocert to NCH. Other entry
                                                                       documents should still be sent via fax/email.




                                                                                                                           1
 National Operational Services


 International Trade Modernisation Project   GUIDANCE FOR MEDWAY TRADERS AND SHED OPERATORS
                                             PART 2
                                             DRAFT VERSION 3.00

Document             Goods              Originating      Original Doc.   Procedure to follow
                                        Body             Required at
                                                         NCH
Conformity Cert      Fruit & Veg        RPA/Exporting    N               Trader to fax/email copy cert. with the route 1 entry.
                                        Country                          Post Clearance – Original AIS certs should be sent
                                                                         direct to RPA at:
                                                                         RPA
                                                                         Floor 3
                                                                         Merevale House
                                                                         42 – 46 London Road
                                                                         Tunbridge Wells
                                                                         Kent
                                                                         TN1 1DN

Conformity Cert.     Cereals            Exporting        N               Trader to fax/email copy with the route 1 entry.
                                        Country
PHF28                Wood               Forestry         N               Trader to fax/email endorsed copy with route 1 entry.
                                        Commission
VI cert.      Wine                      Wine Standards   Y               Route 3 - Trader to submit original VI docs with the
                                                                          entry and supproting paperwork to NCH
                                                                         Route 6 - Trader to retain all documents
                                                                         Route 1 (when RPA licence is applicable) - Trader
                                                                         to fax/email a copy of the VI cert with other fax
                                                                          documents .(See Process Design Statement for more
                                                                         information).


                                                                                                                                  2
 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR MEDWAY TRADERS AND SHED OPERATORS – PART 2
                                              DRAFT VERSION 3.00
Document               Goods            Originating         Original Doc.   Procedure to follow
                                        Body                Required at
                                                            NCH
(Chicken Safeguard )
Purchase Contract
Selling on invoice
Bill of Lading          Chicken         Various             N               Trader to fax/email copy with the entry.
Transport Contract
Certificate of Origin
(cert. of insurance - optional)
IMA Cert.               Milk Products   RPA                 N               Trader to fax/email copy with entry.


Cert of Authenticity   Rice             Exporting Country   N               Trader to fax/email copy with entry.


RPA paper              Various CAP      RPA                 Y/N             Option 1 - Traders should fax/e-mail complete
Licence                                                                     paperwork to the NCH for clearance. This includes
                                                                            both sides of the attributed licence. NCH will
                                                                            clear the goods on receipt of the appropriate
                                                                            attributed copy licence. The original licence
                                                                            should be presented to the residual EPU staff at
                                                                             Chatham (for a limited period).
                                                                            Option 2 - Trader to lodge RPA licence at the NCH.




                                                                                                                                 3
 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR MEDWAY TRADERS AND SHED OPERATORS
                                              PART 2
                                              DRAFT VERSION 3.00

Document            Goods               Originating         Original Doc.   Procedure to follow
                                        Body                Required at
                                                            NCH
T5’s                CAP Goods           HMRC                N               Trader to fax/email copy to NCH for endorsement with
(as control copy)                                                            route 1 entry. NCH will return by fax.
CVED                Animal Products     DEFRA/Port Health   N               Port Health will fax a copy of the endorsed copy 2 of
                                                                            the CVED to NCH. NCH will then clear the entry.
Paper licence       Various             DTI/DCMS            N               Trader to fax/email both sides of attributed licence
                                                                            to the NCH with entry documentation.
                                                                            Post Clearance - Trader to present original licence,
                                                                            DEVD print and copy entry at Anchorage House
                                                                            between 0800-1600, Mon to Fri for endorsement until
                                                                            further notice.

GSP                 Various             Exporting           N               Trader to fax/email copy cert to NCH with route 1
                                        Country                             entry or send original with route 3 entry.


EUR1                Various             Exporting           N               Trader to fax/email copy doc to NCH with route 1
                                        Country                             entry or send the original with Route 3 entry.




                                                                                                                                4
 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR MEDWAY TRADERS AND SHED OPERATORS
                                              PART 2
                                              DRAFT VERSION 3.00

Document            Goods               Originating    Original Doc.   Procedure to follow
                                        Body           Required at
                                                       NCH
CITES               Endangered Species DEFRA           N               Trader to fax/email a copy of the permit to NCH.
(Imports)                                                              The original permit to be presented with the
                                                                       DVED print and copy entry at Anchorage House
                                                                       between 0800-1600 Mon to Fri until further notice.


 CITES              Endangered          DEFRA          N               Trader to submit copy of the permit to NCH. The
(Exports)           Species                                            original permit to be presented with the DEVD print
                                                                       and copy entry at Anchorage House between
                                                                       0800-1600 Mon to Fri until further notice.

CITES               Live Animals        DEFRA                          Permit to be presented to Thamesport Detection staff.
Kimberley           Diamonds            Exporting      N               Trader to fax/email copies of the certificate to NCH.
Cert.                                   Country                        Original certificates must be presented for stamping at
                                                                       Anchorage House between 0800-1600 Mon to Fri until
                                                                       further notice.

                                                                       For imports, all original certificates must be presented
                                                                       and endorsed before clearance can be granted.
                                                                       Staff at Anchorage House will advise NCH when
                                                                       the consignment can be cleared. For exports, original
                                                                       certificates must be presented before clearance as
                                                                       and when requested by HMRC.

                                                                                                                              5
 National Operational Services


 International Trade Modernisation Project     GUIDANCE FOR MEDWAY TRADERS AND SHED OPERATORS
                                               PART 2
                                               DRAFT VERSION 3.00

Document            Goods               Originating     Original Doc.   Procedure to follow
                                        Body            Required at
                                                        NCH


386/388             Vehicles            DVLA            N/A             Where the consignment is selected route 1 copies
                                                                        of the entry and all supporting paperwork should be
                                                                        faxed/emailed to NCH. Where the consignment is
                                                                        selected route 3, original entries and all supporting
                                                                        paperwork should be sent to NCH using the freepost
                                                                        service.

                                                                        NCH will issue the appropriate 386/388 direct to the
                                                                        importer by registered post.


GATT cert.          CAP goods           HMRC            N               Trader to fax/email a copy of the original cert with the
                                                                        route 1 entry and additional ‘GATT’ copy entry to
                                                                        NCH. NCH will endorse and return.


C&E 200C            Various             HMRC            N               No longer in use




                                                                                                                                   6
 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR MEDWAY TRADERS AND SHED OPERATORS
                                              PART 2
                                              DRAFT VERSION 3.00

Document            Goods               Originating      Original Doc.   Procedure to follow
                                        Body             Required at
                                                         NCH

Export CIE’s        various             HMRC             Y               Trader to fax/email an export CIE request with
                                                                         all supporting paperwork to NCH.

Attestation Cert.   Hops                Export Country   N               Trader to fax/email copy cert. with route 1 entry.


Weighing Cert.      Bananas
                    (non quota)         UK Companies     N               Trader to fax/email copy cert. with route 1 entry
                                                                         (if paper RPA licence attached see procedures on
                                                                         page 3).

ATR1                Various             Turkey           N               Trader to fax/email copy cert. with route 1 entry

RPA Movement        Beef                RPA              N               Trader to fax/email copy cert. with route 1 entry

Cert. of Origin     Lamb Quota          Export Country   N               Trader to fax/email copy cert. with route 1 entry




                                                                                                                              7
 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR MEDWAY TRADERS AND SHED OPERATORS
                                              PART 2
                                              DRAFT VERSION 3.00

Document              Goods             Originating         Original Doc.   Procedure to follow
                                        Body                Required at
                                                            NCH


INF2                  Various           Exporting Country   Y               Global INF2s may be lodged at NCH. Copies of
                                                                            individual INF2s should be fax/emailed to NCH for
                                                                             clearance. Original individual INF2s should be
                                                                             presented for stamping post clearance at Anchorage
                                                                             House between 0800-1600 Mon to Fri until further
                                                                             notice.
Organic Certificate   CAP goods         Exporting country   N               Trader to fax/email copy cert to NCH with entry.




                                                                                                                                  8
National Operational Services


International Trade Modernisation Project   GUIDANCE FOR MEDWAY TRADERS AND SHED OPERATORS
                                            PART 2
                                            DRAFT VERSION 3.00

Document           Goods               Originating   Original Doc.   Procedure to follow
                                       Body          Required at
                                                     NCH

C105               Various             HMRC          N               Trader to fax/email copy doc to NCH with route 1
                                                                     entry.

C&E 955            Various             HMRC          N               This document is no longer required.




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