Adobe® LiveCycle® Policy Server 7.2 Frequently Asked Questions - External Q: What is Adobe LiveCycle Policy Server 7.2? A: Adobe LiveCycle Policy Server 7.2 is an enterprise rights management (ERM) solution that enables organizations to apply content-level access and usage controls policies directly to a broad range of financial, government, or engineering documents and other files that contain sensitive information, including Adobe PDF, Microsoft Word, and Microsoft Excel documents, as well as Dassault Systèmes CATIA V5 files. The policies control who has access to a protected document, for how long, and what can be done with the document. Adobe LiveCycle Policy Server 7.2 also provides audit logs that demonstrate that policies are being enforced and enables version control through immediate or date-based revocation of access and usage rights. Q: What file formats does Adobe LiveCycle Policy Server 7.2 support? A: Adobe LiveCycle Policy Server 7.2 enables users to protect and control Microsoft Word 2003 and Excel 2003 files in addition to Adobe PDF files. Adobe LiveCycle Policy Server 7.2 for CATIA is a robust ERM solution that supports the rights management of CATIA V5 files. Future releases of Adobe LiveCycle Policy Server will include support for additional file formats. Q: Why is it important to offer rights management for the native file formats used in document creation? A: In any business process it is important to allow people to work in the file format that is best suited to their needs. Adobe LiveCycle Policy Server 7.2 delivers the flexibility to effectively protect and control sensitive information in the source formats in which they are created and used, eliminating the need to convert file formats in order to benefit from the value of rights management. It feels like the following part should be pulled out as a separate availability Q/A, such as, When will Adobe LiveCycle Policy Server 7.2 be available? Then you can talk about immediate availability (if that’s the case) for CATIA, and downloading the extensions for Word and Excel. Existing Adobe LiveCycle Policy Server customers can download the Word 2003 and Excel 2003 extensions for free from the Adobe website <www.adobe.com/products/server/policy>—the extensions will work with Policy Server 7.0.2. Q: What makes Adobe LiveCycle Policy Server 7.2 the best-in-class ERM solution? A: Adobe LiveCycle Policy Server 7.2 is now multi-format in addition to being cross-platform, and supports a range of application servers, databases, and authentication systems (including Active Directory and LDAP). Documents can be protected in bulk through automated processing. Policies are dynamic and can be changed after publishing and distribution, which is essential for version control. SDKs enable partners and customers to extend the existing functionality. Microsoft Rights Management Services (RMS), for example, is not cross-platform on the desktop or server. It supports only Office 2003 Professional (not Standard), Active Directory, Windows¨ Server 2003, and SQL Server 2003. Documents cannot be dynamically updated, audited, or easily shared outside the firewall. RMS does not currently support forms or workflow. Q: How does Adobe LiveCycle Policy Server 7.2 enhance existing document management systems? Enterprise content management (ECM) systems only protect files within the security parameter of the existing system; when the files are distributed outside the system, they are no longer protected. With Adobe LiveCycle Policy Server 7.2, users’ files are protected no matter where they are distributed and where they are stored. This protection outside the ECM is extremely important, especially for documents that include sensitive information such as customer information, financial information, patient records, and so on. Q: What other Adobe products does Adobe LiveCycle Policy Server 7.2 support with its rights management capabilities? A: Adobe LiveCycle Policy Server is an integral part of Adobe Process Management Services software solutions, which enable organizations to deploy more efficient ways to retrieve information and deliver documents from back-end systems. Its rights management capabilities are integrated with Adobe LiveCycle Document Security and Adobe LiveCycle Workflow as well as with Adobe Acrobat® 7.0 or higher and Adobe Reader 7.0 or higher software. Q: What is Adobe LiveCycle Policy Server 7.2 for CATIA? A: Adobe LiveCycle Policy Server 7.2 for CATIA is a robust ERM solution that supports the rights management of CATIA V5 files. With LiveCycle Policy Server 7.2 for CATIA, users can apply through a drop-down menu in Dassault Systèmes CATIA document-level access and usage controls to CATIA V5R16 engineering and design documents. The policies control who has access to a protected document, for how long, and what can be done with the document. Q: How does Adobe LiveCycle Policy Server 7.2 for CATIA work with different PLM/ECM systems? A: Adobe LiveCycle Policy Server 7.2 for CATIA provides a robust server software development kit (SDK). One of its key purposes is to enable Adobe LiveCycle Policy Server to work with sophisticated back-end systems such as product lifecycle management (PLM) and enterprise content management (ECM) systems. Users can use either IBM Global Services or Adobe Consulting to use the SDK to integrate Adobe LiveCycle Policy Server 7.2 for CATIA with their PLM or ECM system. Q: How granular is control over user access levels with LiveCycle Policy Server 7.2 for CATIA? A: LiveCycle Policy Server 7.2 for CATIA provides document-level protection that enables users to dynamically control who has access to a file, for what time interval, and how the file can be used—it protects CATIA CATParts and CATProducts against unauthorized saving, copy-and paste, and printing operations. Q: What version and module of CATIA do users support? A: Adobe LiveCycle Policy Server 7.2 for CATIA works with CATIA V5 R16. It is certified for HD2. Q: How do LiveCycle Policy Server 7.2 for CATIA users protect large assemblies? A: LiveCycle Policy Server 7.2 for CATIA has a Batch Packager utility. This utility is designed to work with large assemblies or folders of CATIA V5 files. It can also be used to work with archival systems such as user’s product data management (PDM) or product lifecycle management (PLM) system. Parts are easily rights-protected interactively through the intuitive dialog boxes. Larger assemblies can be protected with the Batch Packager utility or through a custom interface using a PDM or PLM system. Q: Can LiveCycle Policy Server 7.2 for CATIA users have different policies on different parts of an assembly? A: Yes. It is common for different parts within an assembly to require different levels of protection. The nuts and bolts of an assembly may not need a policy at all while others need a restrictive policy. With LiveCycle Policy Server 7.2 for CATIA users can apply policies to each part in an assembly. In fact, it is at the part level where protection is most granular and where the IP owner should take care to apply protection. Q: Do current Policy Server users need to upgrade server software in order to take advantage of the new capabilities in Adobe LiveCycle Policy Server 7.2? A: No, users do not need to upgrade their server software installation. The new rights management format capabilities in Adobe LiveCycle Policy Server 7.2 only require client-side installation of new application-specific LiveCycle Policy Server extensions. These extensions will be installed as plug-ins in Microsoft Word 2003 and Excel 2003. Likewise, users can use LiveCycle Policy Server 7.0.2 with the CATIA extension; simply install the extension in Dassault Systemes CATIA V5 to take advantage of the new rights management capabilities in their design workflow. Q: What server infrastructure does Adobe LiveCycle Policy Server 7.2 support? A: Adobe LiveCycle Policy Server 7.2 supports the full LiveCycle infrastructure stack, including Windows, Linux, Solaris, AIX, WebSphere, WebLogic, JBoss, Oracle, DB2, MySQL, SQL Server, Active Directory, Sun ONE, and eDirectory. Q: How is Adobe LiveCycle Policy Server 7.2 different from Adobe Document Center? A: Adobe Document Center is a hosted document rights management service for individual knowledge workers and small to mid-sized businesses, and offers a subset of functionality of the Adobe LiveCycle Policy Server. Adobe LiveCycle Policy Server 7.2 is an enterprise rights management solution that supports a range of application servers, databases, and authentication systems.