Indian Oil Corporation Limited _Marketing Division_ - DOC - DOC

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					         INDIAN OIL CORPORATION LTD.
             (MARKETING DIVISION)


                TECHNICAL BID



TENDER NO. ADMN/1822/TRANSPORT/PT-02/2011-12
               DATED 08.08.11


               DUE ON 07.09.2011


                      AT


                   11.00 HRS


                      FOR


HIRING OF 15 Nos. VOLKSWAGEN VENTO OR FIAT LINEA
      BRAND NEW PETROL DRIVEN AC CARS ON
     MONTHLY BASIS FOR EXECUTIVE DIRECTORS




       INDIAN OIL CORPORATION LIMITED
            (MARKETING DIVISION)
              INDIAN OIL BHAVAN
          G-9, ALI YAVAR JUNG MARG
                BANDRA (EAST)
               MUMBAI – 400051




                       1
ADMN/1822/TRANSPORT/PT-02/2011-12                                         DT.08.08.11

1     MARKETING DIVISION                                                         HEAD OFFICE

             Administration Department, Indian Oil Corporation Ltd.,
            G-9, Ali Yavar Jung Marg, Bandra (East), MUMBAI – 400 051

                          NOTICE INVITING PUBLIC TENDERS

       NIT NO. /           Cost of           EMD            Sale           Contact           Date of
    Name of the Work       Tender                          period          Person           receipt /
                         Documents                      (both days       Designation        Opening
                                                         inclusive)      /Tel No. / e-      of Tender
                                                                           mail id

ADMN/1822/TRAN            Rs.1,000/-    Rs.1,68,000/- 08/08/2011          Dy.Manager        07.09.2011
SPORT/PT-                                                  to              (Admn.)           1100 Hrs
02/2011-12                                            02/09/2011                               (IST)
                                                       1430 Hrs.
                                                                          Tel No. 91-
                                                         (IST)                              07.09.2011
HIRING OF 15 Nos.                                                            022-            1130 Hrs
VOLKSWAGEN                                                                26447214             (IST)
VENTO OR FIAT
LINEA     BRAND                                                            e-mail id :
NEW      PETROL                                                            mphadke@
                                                                         indianoil.co.in
DRIVEN AC CARS
ON     MONTHLY
BASIS        FOR
EXECUTIVE
DIRECTORS


Please visit our website www.indianoiltenders.com for further details.




TENDERER‟S SIGNATURE WITH SEAL                                                       2/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                                 DT.08.08.11




                       Indian Oil Corporation Limited (Marketing Division)
                              Registered Office : Indian Oil Bhavan,
                              G-9, Ali Yavar Jung Marg, Bandra (E),
                                   Mumbai – 400 051 (INDIA)
                                  FAX NO. 022-26447983

                                          Ref: ADMN/1822/TRANSPORT/PT-02/2011-12
                                                                Dated: 08/08/2011

M/s.



Dear Sir,

SUB: HIRING OF 15 Nos. VOLKSWAGEN VENTO OR FIAT LINEA BRAND
NEW PETROL DRIVEN AC CARS ON MONTHLY BASIS FOR EXECUTIVE
DIRECTORS.


TENDER NO: ADMN/1822/TRANSPORT/PT-02/2011-12 DT.08/08/2011


We are enclosing herewith a complete set of tender document comprising of the
followings and request you to participate in this tender:

1)     Techno- Commercial Bid (Bound Book)
2)     Price Bid (Bound Book)
3)     Self Addressed Envelope for Techno-Commercial Bid (Envelope – A)
4)     Self Addressed Envelope for Price Bid (Envelope – B)
5)     Self-Addressed Envelope – C (Master Envelope) for putting Envelope-A and
       Envelope-B.
       You are requested to submit your competitive offer in line with the instructions given
       in the tender document. The Techno Commercial Bid & Price Bid (refer Point 1 & 2)
       should be submitted separately duly signed and stamped in the respective
       envelopes A & B (refer to point 3 & 4). The sealed envelopes are to be put in
       Envelope – C (refer Point 5). The combined sealed envelopes should be submitted
       in the Tender Box kept on the Main gate (Railway side). of IOC HO Mumbai on or
       before 07.09.2011.

Thanking you,
                                                                                Yours faithfully,
                                                     for Indian Oil Corporation Ltd. (Mktg Div.)


                                                                                       (R S Lele)
                                                                             Sr. MANAGER (Admn)



TENDERER‟S SIGNATURE WITH SEAL                                                             3/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                          DT.08.08.11

                                PUBLIC TENDER NOTICE


Tender No. Admn/1822/Transport/PT-02              DT.08.08.11
Non refundable TENDER DOCUMENTS FEE                 :       Rs.1,000/- thru DD/PO & NIL in
                                                            case the tender document is
                                                            downloaded from our website
                                                            www.indianoiltenders.com
Earnest Money Deposit (EMD)                         :       Rs.1,68,000 /-.

Pre-qualification conditions:
The Tenderers should be able to provide 15 Nos Volkswagen Vento or Fiat Linea
Brand New Petrol Driven AC Cars on monthly basis for Executive Directors.

The model of the cars should be brand new and should have either of Mumbai,
Thane, Vashi or Pen RTO registration only. Ownership of cars should be in the
name of the tenderer I firm / partner only.
GENERAL:

Tender Documents (non transferable) can be obtained from Deputy General Manager
(A&W), Indian Oil Corporation Ltd., (Marketing Division), 1st Floor, G-9, Ali Yavar
Jung Marg, Bandra (East), Mumbai – 400 051 on payment of Rs.1,000/- (Rupees One
Thousand Only) (Non refundable) by Demand Draft/Pay Order in favour of “Indian Oil
Corporation Limited (Marketing Division)” payable at Mumbai, before 14.30 Hrs. on
any working day up to the last date of issue of Tender documents. It can also be
downloaded from our official website i.e. www.indianoiltenders.com free of cost.

Pre Bid meeting for the subject Tender will be held at our Registered Office as above
on 05.09.2011 at 11.00 hrs.
The Bids will be opened on the due date & time in our office. IOCL does not undertake any
responsibility if the bidders are unable to submit their bids due to any reason whatsoever or
otherwise and no claims shall be entertained.
Verification of Documents: After opening of Technical Bids, all tenderers or their
authorized representative shall visit IOC office on 08.09.2011 from 1000 Hrs (IST) to 1500
Hrs. (IST) with all original documents in support of qualifying parameters and statement of
credentials for verification & clarification on Technical Bid. Tenderers failing to produce
their original documents for verification may be disqualified.
NOTE: TENDER WITHOUT EARNEST MONEY DEPOSIT and TENDER FEE WILL BE
LIABLE FOR REJECTION.
Indian Oil reserves the right to accept or reject any or all tenders at their sole discretion
without assigning any reason whatsoever.

                                          ~~~~~




TENDERER‟S SIGNATURE WITH SEAL                                                        4/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                              DT.08.08.11

                           IMPORTANT GUIDELINES TO TENDERER


1.         SUBMISSION OF TENDERS:

1.1         This tender in two-bid system (Technical/Commercial bid and Price bid).
a.         The non-refundable tender document fees to be paid by DD/Pay Order (drawn in
           scheduled bank) at IOCL, HO, Mumbai, payment counter on 4th floor.
b.         Please collect the cash receipt. Enter the payment details (Cash receipt No., Date)
           along with the tender documents.
c.         Units registered with NSIC are exempted from paying cost of tender document
           provided their NSIC certificate is valid on the date of opening of tender & their NSIC
           store list includes the item for which they intend to quote.
d.         Public Sector Undertakings (State or Central) are exempted from payment of cost
           of tender document.
1.2        The technical / commercial bid envelops shall contain upload of following:
      a.      Complete Technical / Commercial bid document, duly filled in.
      b.      Earnest Money Instrument.
      c.      Indemnities, Guarantees, Declarations.
      d.      Income Tax Assessment Order (Notorised Copy for last 2 years). If, the Income
              Tax assessment order is not available then acknowledged copy of income tax
              return should be submitted (All notorised copies).
      e.      Service Tax Registration Certificate (Notorised Copy)
      f.      NSIC Registration Certificate {Units registered with National Small Industries
              Corporation (NSIC)} (Notorised Copy)
      g.      Certified copy of Partnership deed (for Partnership firm).
      h.      Single Major Order Copy (last 2 years)
      i.      Audited Balance Sheet Copy (Last 2 years)
      j.      Income Tax PAN CARD Copy
      k.      Other relevant information, if any.
1.3        Earnest Money Deposit:
           This is a prerequisite for consideration of the tender as set out in the Special Terms
           & Conditions of Contract. Earnest Money can be paid by any mode specified in
           Special Terms & Conditions of Contract.
            If the tenderer chooses to pay by DD / Pay Order:- The Demand Draft / Pay Order
            should be drawn in favour of 'Indian Oil Corporation Limited (Marketing Division)'
            payable at Mumbai.
1.4        The Price bid envelops shall contain only Schedule of Rates duly filled in for
           respective item. Price bid cover shall not contain any other document or any
           conditions. The tenderer has to quote individual item rates essentially in both
           figures & words, otherwise offer will be rejected.
1.5        It is mandatory for every tenderer to fill all the documents as set out in the tender
           document irrespective of their earlier association with IOCL.
1.6        Any conditional/incomplete offer or failure to follow above instructions shall lead to
           disqualification.

1.7        Usage of White ink/correction pen in the Price Bid is not allowed. Any such usage
           will call for disqualification of the tender document.


TENDERER‟S SIGNATURE WITH SEAL                                                            5/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                              DT.08.08.11

1.8    All the 3 envelopes „A‟, „B‟ & „C‟ to be individually pasted and stapled on both ends.
       Signature & Rubber Stamp of Company to be affixed overlapping the flaps on both
       ends as well as over the centre seam. Then transparent adhesive tape to be put,
       covering the signature & stamp on both ends as well as centre seam. This sealing
       system has to be followed by tenderers for envelopes supplied by IOC alongwith
       tender documents as well as the envelopes arranged by the tenderer themselves,
       in case the documents have been downloaded from the website.
2.0    OPENING OF BIDS:
2.1    Technical bids shall be opened at the specified date and time mentioned in the
       Tender document in our office in the presence of participating vendors.
2.2    Verification of documents submitted in the tender as well as discussion on Techno-
       commercial Bid, will be done at the specified date and time mentioned in the
       Tender Document. No separate intimation shall be sent for the above. Parties who
       do not turn up for the said verification are liable for rejection.
2.3    The offers shall be kept valid for 4 MONTHS from the date of opening of Technical
       bids.
2.4    IOCL shall not be bound to accept lowest or any tender and reserve the right to
       accept one or more tenders in part or full. The decision of IOCL in this regard shall
       be the final.
2.5    Negotiations will not be conducted with the bidders as a matter of routine. However,
       Corporation reserves the right to conduct negotiations.
2.6    Tenderers will have to attend concerned office of IOCL for negotiations/clarifications
       as required in respect of their quotation without any commitment from IOCL. The
       tenderer shall confirm the negotiations within the stipulated time. If the tenderer fails
       to comply, IOCL reserves the right to reject the tender at their discretion.
2.7    Clarifications with respect to tender shall be obtained from IOCL.
2.8    Tenderers are advised not to enclose unwanted and unasked documents with the
       tender ESPECIALLY WITH THE PRICE BID. Any such documents if received shall
       not be considered.
Any sort of canvassing by the tenderer shall result into outright rejection of their offer.

                                            ~~~~~~




TENDERER‟S SIGNATURE WITH SEAL                                                            6/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                            DT.08.08.11

                            SPECIAL TERMS AND CONDITIONS
1. Scope of Work:

1.1    It is proposed to engage 2 transporters each for hiring Volkswagen Vento or Fiat
       Linea cars on monthly basis for ED‟s.

2     Eligibility:

2.1    The Tenderers should be able to provide 15 Nos Volkswagen Vento or Fiat Linea
       brand new petrol driven AC Cars on monthly basis for Executive Directors.

2.2    The tenderer must have minimum 2 nos. of Petrol driven AC cars in the category of
       Honda City (model not earlier then 01.01.11) + 4 nos. Toyota Corolla cars (model not
       earlier then 01.08.09).

3     Ownership / Registration of the Vehicles:

3.1    The above vehicles should be duly registered in the owner‟s name I firm I partners
       only and should have either of Mumbai, Thane, Vashi or Pen R.T.O registration.

4     Parameters: The tenderer has to quote for the monthly rates for -

4.1    2000 KMs and 300 Hours
4.2    Extra KM beyond 2000 KMs
4.3    Extra Hour beyond 300 Hours.
4.4    Night halt charges for drivers in case of outstation Duties only.

4.5    The rates for hiring of cars on monthly basis for item 4.1, 4.2 & 4.3 above will include
       both the local and outstation trip.

4.6    The actual requirement of cars may increase or decrease than the numbers indicated
       above. The contractor shall be bound to provide the additional number of cars as and
       when required. However, Corporation shall have no responsibility financial or
       otherwise in case the requirement decreases before or after placement of order.

5     Evaluation Criterion:

5.1    The Price Bids of tenderers qualified at Technical Bid stage will be opened in the
       presence of the bidders with prior intimation. The bidder who has quoted lowest rates
       for item 1 (2000 KM & 300 Hrs.) will be treated as L1 and other bidders in ascending
       order will be listed as L2, L3, L4 and so on. The lowest rates for all the items with or
       without negotiations will be offered to L2 bidder and if the same is accepted by the
       bidder, the process will stop there. In the event of non acceptance of rates by L2
       bidder, the rates will be offered to bidders at L3, L4 and so on.

5.2    The lowest tenderer will be given 60% of volume and 2nd lowest tenderer will be
       given remaining 40% volume subject to matching the rates of lowest tenderer.
       However, IOC reserves the right to award the work for 100% volume to lowest
       tenderer. In any of the above cases if there is a tie in the rates quoted by the
       tenderers, preference will be given to bidder with higher turnover.

6     DURATION OF CONTRACT:

6.1    The contract shall be valid for 2 years from the date of award. However, the
       corporation reserves the right to extend the validity of the contract for one more year
       on the same rates, terms & conditions on the mutual consent.


TENDERER‟S SIGNATURE WITH SEAL                                                          7/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                             DT.08.08.11

6.2     Initially, the order will be placed for 1 year period and will be extended by 1 more
        year at the same rates, terms & conditions on satisfactory performance at the sole
        discretion of the corporation. The extension for the third year at the same rates,
        terms & conditions will be on the mutual consent.

6.3     Out of the 15 Cars, included in the tender, order for 14 No. of Cars will be placed by
        IOC, Bandra (HO) & 1 no. would be contracted by IOC, Prabhadevi (Western
        Region).

7     ESTIMATED VALUE OF CONTRACT:

7.1     Total contract value for Hiring of 15 nos. Volkswagen Vento or Fiat Linea brand new
        petrol driven AC Cars on monthly basis for Executive Directors shall be calculated in
        accordance with the monthly rate quoted by the tenderer. The value of the contract
        for a period of 2 years will be Rs. 279 Lacs (approx.)

8     ESCALATION CLAUSE:

8.1     During the period of the contract, if there is any increase in the prices of motors cars,
        spare parts, tyres, batteries, lubricants etc., no increase in the rate will be
        entertained. However, if there is any increase or decrease in the prices of Petrol in
        Mumbai, the rates will be increased or decreased proportionately. The decision of the
        Corporation will be final.

8.2     The formula for increase/decrease of fuel price is as follows:

        Escalation per Km due to petrol price hike = Petrol new rate – Petrol old rate
                                                      Average running per Km/Ltr

9     FIXTURES AND FITTINGS:

9.1     The cars to have all fittings and fixtures as per the original car manufacturers. The
        following additional fittings shall be provided:

9.1.1    Music system (CD, MP3 Players) with remote.
9.1.2    Seat covers of good quality (To be changed monthly).
9.1.3    Reading lights for back seat passengers.
9.1.4    Multipoint mobile charger.
9.1.5    Fire Extinguisher, First Air box, Perfume, Tissue Paper, Sun protection screens,
         Umbrella etc. to be kept in car.

10 PARKING CHARGES/TOLLTAX:

10.1 The Corporation will be reimbursing parking charges for place such as Airport,
     Railway Station etc. The parking slips should be duly signed by the user and shall be
     submitted for payments along with the bills. Toll tax will also be reimbursed on
     production of receipt.

11 MOBILE PHONES:

11.1 The tenderers will provide Mobile phones to its drivers employed by the contractors
     for car hired on monthly basis to help officers in charge / Executive to locate and or
     give necessary instructions to the drivers in case of any urgent work or emergency.
     All expenses for providing mobile, rental and maintenance etc. shall be borne by the
     renderer.




TENDERER‟S SIGNATURE WITH SEAL                                                            8/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                          DT.08.08.11

12 OTHER CONDITIONS:

12.1 No conditions or counter conditions to above rate scheduled and terms and
     conditions will be accepted. Monthly vehicle when used for outstation duty and night
     halt is involved, payment for night halt for driver will be given. Monthly vehicles must
     obtain counter signature of duty officers daily.

12.2 Whenever the Executive is on tour/leave, monthly vehicle must report to car pool
     otherwise proportionate deductions will be made. The monthly vehicle must be made
     available to Administration Department after dropping the executive in the office and
     in case it has no duty of the Executive. The car should carry Ply card with
     “INDIANOIL” logo.

12.3 Monthly vehicle must be available for full month (inclusive of holiday‟s / Sundays). In
     case of breakdown / repairs an alternate vehicle in equally excellent conditions
     should be provided with advance intimation to the concerned Executive. The monthly
     vehicle will be required to be parked in night at the residence of Executives and shall
     be driven by him or self driven basis during exigency or shall be parked as directed
     by the officer in charge

13 KILOMETERAGE & HOURS:

13.1 The vehicles parked at the residence of Executive, the chargeable kilometers will be
     only from pick-up point to dropping point. In case vehicles are not parked at the
     residence of the Executives, due to non-availability of parking space, the chargeable
     kilometers from the garage to pick-up point (residence of the Executive) will be
     restricted to 7.5 KMs and dropping point (residence of the Executive) to garage will
     be restricted to 7.5 KMs or actual whichever is less.

13.2 In event of non-designated place of pick-up point/dropping point other than Head
     Office/Executive residence, the 7.5 KMs clause will not be applicable. However, the
     kilometer from the garage/place of parking to pick-up point and dropping point to
     garage/place of parking will be counted on actual.

13.3 The average running per month shall be 2000 KMs i.e. the total estimated running for
     24 months will be 48,000 KMs. Any shortfall or excess running during a month shall
     be adjusted in 24 months period from the date of placement of the car. However,
     minimum payment for 2000 KMs shall be made on monthly basis on submission of
     the bills. The excess running over and above proportionate 2000 KMs per month, if
     any shall be paid to the contractor, which will be treated as advance. The adjustment
     shall be made in the following months.

13.4 Hours will be calculated on actual use i.e. from pick up point onward to dropping
     point only, no hours will be given from garage to pick up point and dropping point to
     garage.

14 PAYMENT OF BILLS:

14.1 Payment shall be made on the basis of the bills submitted in duplicate along with the
     duty slips duly signed by the user. The bill should be submitted to the officer in-
     charge. The contractors shall ensure that duty slips in formats approved by the
     Corporation duly support the bill. The duty slip should indicate the starting and
     releasing meter as well as starting and releasing time and place. Bills not supported
     by duty slips complete in the manner prescribed is liable to be rejected. No interest
     shall be payable for any delay in payments of bill. No advance against anticipated
     hire charges is payable under any circumstances. Taxes will be paid on actual basis.
     However, the successful bidders have to submit a copy of the Sales Tax / VAT
     Registration.

TENDERER‟S SIGNATURE WITH SEAL                                                        9/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                           DT.08.08.11

15 RESPONSIBILITY OF CONTRACTOR:
15.1 The contractor will fill petrol from IOCL petrol pump close to our office. Vehicles to be
     cleaned daily and to be well maintained in excellent roadworthy conditions. The seat
     covers shall be got changed, cleaned / washed on monthly basis by the contractor at
     their cost.
15.2 The movement of monthly vehicles for filling fuel and maintenance will be at the cost
     of the contractor and shall be from the nearest filling station to avoid delay.
     Contractor shall provide spare wheel, proper tools kit and other equipment‟s required
     under MV Act with each vehicle.
15.3 The contractor shall also ensure provision of adequate fuel, consumables, umbrella,
     torch and other items required to operate the cars hired on monthly basis. For
     monthly basis vehicle contractor has to provide portable fire extinguishers, First Aid
     in working conditions.
15.4 Drivers deputed with the vehicles should be of good character/ good health and
     antecedents, well behaved and in neatly dressed in uniform and should be in
     possessions of valid driving license and all requisitioned registration certificate and
     shall have good knowledge of all routes.

15.5 Drivers deputed should have adequate knowledge of Hindi /English/Marathi and
     should be minimum SSC passed.

15.6 In order to avoid mishap / accidents the contractor shall ensure that only skilled driver
     with sufficient experience in trade are deployed on vehicles and they fulfill all rules/
     precautions in this regard.

15.7 Drivers should be available near the car at the time of car parking when on duty.
     Drivers shall not leave the vehicle without specific permission of the user. Normal
     permission may not be given for more than 30 minutes for regular meals and 10
     minutes for tea.

15.8 The Corporation shall not have any liability in case of any damage, loss to the
     vehicles or accidents to the driver, vehicle or any third party. All liabilities on these
     accounts shall be that of the contractors.

15.9 During the contractual period if the vehicle is seized/detailed/impounded by the
     Police, Transport Authorities for any reason whatsoever, it will be at the sole risk /
     responsibility of the contractor. In such cases replacement should be provided
     immediately.

15.10 In case of breakdown of the vehicles, the contractor will be responsible to provide
      vehicle immediately failing which the Corporation will be within its right to make
      alternate arrangement at the risk and cost of the contractor.

15.11 The contractor shall fully comply with all relevant requirements of Labour Laws, rules
      etc. concerning to the payments and terms and condition of the employment of
      employees and shall indemnify the Corporation from the liability or obligation of such
      laws, rules etc. The contractor shall obtain ESI/PF code number within three months
      if it is applicable in his case.

15.12 The vehicle deputed will have comprehensive insurance cover inclusive of
      passengers. Corporation shall not be responsible for any damage whatsoever to the
      vehicle / driver or third party. The contractors shall get Comprehensive insurance
      policy for their motor vehicles from an established Insurance Company and keep
      such policy in force at all times to cover all risk of whatsoever nature inclusive of any
      damage caused by the vehicles to the Corporation‟s property.

TENDERER‟S SIGNATURE WITH SEAL                                                        10/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                            DT.08.08.11

15.13 The contractors will produce for the perusal of the Corporation, the original insurance
      policy and proof of payments of all insurance premium and charges in respect thereof
      as and when demanded by the Corporation. The cars may have to go outside
      Mumbai; in such cases the cars shall possess all relevant permits etc.

15.14 Any person engaged for rendering the services by the Contractor under the contract
      shall be the employee of the contractor for all purposes and shall have no claim/right
      on the Corporation. The contractor will keep the Corporation and its Officers
      indemnified against any claim/liability by any such person.

15.15 The contractor shall be an independent entity engaged to produce the required
      results and shall comply with all laws and regulations applicable in this behalf and
      shall also keep the Corporation and its officers indemnified against any breach or
      default

15.16 All duties / taxes/ Fees / levies / permit charges etc. whatsoever payable, in
      consideration of the trade or otherwise for or relative thereto shall be at the cost of
      the contractor. Indian Oil Corporation Ltd. will not be liable to meet any such
      expenses. However, Indian Oil Corporation Ltd. will reimburse to the contractor the
      parking charges, entry tax and toll taxes or any other charges clearly spelled out in
      the special condition of contract. As per the guideline of Govt. of India, Ministry of
      Finance, the contractor who are providing the hired taxi attract service tax, however it
      is learnt many of the contractor are not registered with the Central Excise department
      and are not paying Service Tax, as required. As prescribed in the law, the contractor
      who are providing the hired taxi are required to take registration (and obtain 15 digits
      service tax code number) and issue invoice /challan/bills. The successful contractor
      will be reimbursed the applicable service tax amount on production of valid invoice/
      bill/challan

15.17 Indian Oil Corporation Ltd., reserves the right to engage one or more contractors to
      meet its requirement of vehicle on hire. In case the contractor fails to provide the
      vehicles as per the requirement in time, IOC reserves the right to arrange for the
      same from any other contractor at the risk and cost of the contractor.

15.18 Any serving employee/ dependent/ direct relative of any employee of Indian Oil
      Corporation Ltd. should not own vehicle, which may be offered for hire, partly or fully.

15.19 The drivers who may be appointed to ply the vehicles will be provided with 3 pairs of
      stitched uniforms and a pair of shoes by the contractors. The contractors should
      provide Indian Oil Corporation Limited, details of drivers along with the photographs
      in the prescribed format.

15.20 It will be the responsibility of the contractor to obtain the necessary permission for the
      drivers who are entering our premises with their vehicles as per the current regulation
      of security for issuance / use of identity card. Drivers without Identity card will not be
      allowed entry in office premises.

15.21 The Contractors staff is subject to physical checking by our security staff in addition
      to security checking of the vehicles by our security staff. The contractor‟s staff should
      not loiter in the premises.

15.22 The contractor will ensure that the vehicle supplied to the Corporation must have all
      valid-documents like PUC, Insurance, Registration book, Road Tax payment and
      other requirement as per the state law. The above condition will also be applicable
      for the vehicles given in replacement due to emergencies whenever additional cars
      are supplied as per Corporations needs. On demand, the contractor has to show the
      original Registration Book, Insurance Paper, Pollution control certificate, license and
      other vehicles related papers and to submit photocopy of the same.

TENDERER‟S SIGNATURE WITH SEAL                                                         11/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                            DT.08.08.11



15.23 The type of vehicle shall be considered based on the registration book of the
      vehicles. Permission will be obtained in writing from the Corporation to include
      additional cars only after production of RTO books and Insurance policies.

15.24 IOC reserves the right to select make & model of the car out of those specified in the
      tender as well as colour of the cars for uniformity purpose. The contractor will have to
      procure brand new cars as IOCL‟s advice within 15 days from placement of the order

16 PENALTY CLAUSE:

16.1 A minimum penalty of Rs 1000/- per day or as decided by the Corporation, will be
     levied which will be recovered from the contractors bill/security deposit in case the
     car does not report to the concerned officer at appointed place and time and failed
     duty as and when.

16.2 The Corporation reserves-the right to get the Milo meter system checked at any time
     as surprise check. If Milo meter system is found tampered a minimum penalty of Ps
     10,000/- (Rupees ten thousand only) will be imposed on the Contractor and the same
     shall be deducted from the bill / security deposit money. Decision of the officer in
     charge in this regard shall be final. In addition, the officer in charge reserves the right
     to terminate the contract or impose both.‟

16.3 In case the seat covers are not kept clean or dent from the cars is not repaired
     immediately, a penalty of Rs.500/- per day till the job is completed shall be imposed
     on the contractor, which shall be adjusted against the running bill / security deposit
     as the case may be. A penalty of Rs 50/- per day will be imposed if the driver fails to
     report to Car pool section, not dressed properly, not wearing proper shoes, and is not
     up to the mark.

16.4 Misbehavior of the drivers will be viewed very seriously and the Corporation reserves
     the right to order the change of drivers immediately or impose penalties it may deem
     fit in such cases. It will be recoverable from the contractor bill / security deposit.
     Violation of any clause shall attract penalty. Whether it shall effect the payment or not
     will be solely at the discretion of the Corporation in following cases:

16.4.1   Delay in replacement of vehicles in case of breakdown.
16.4.2   Downgrading the class of vehicle and booking without permission.
16.4.3   If driver is not present near the car or takes car for meals etc.
16.4.4   The loss / theft from the car on account of driver‟s negligence shall be recovered
         from the contractor‟s bill / security deposit.

17 TERMIINATION:

17.1 The corporation reserves the right to terminate the contract at any time without
     assigning any reason by giving one month notice in writing.

                                           ~~~~~~




TENDERER‟S SIGNATURE WITH SEAL                                                         12/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                 DT.08.08.11

                       ADMINISTRATION DEPARTMENT
                               HEAD OFFICE
                PARTICULARS OF EARNEST MONEY DEPOSIT
                     [ TO BE FILLED IN BY VENDORS ]
                          EARNEST MONEY DEPOSIT


  Demand Draft / Pay Orders No._________________ dtd. ___________of Bank
  __________________________________ for Rs. _________________________

                                      OR

  Bank       Guarantee  No._________________          dtd.___________     issued
  by____________________________        Bank             for       Rs._________
  and valid UPTO 4 MONTHS



   Note :   Demand Draft / Pay Order on Scheduled Bank should be in favour of
            Indian Oil Corporation Limited (Marketing Division) payable at Mumbai.



                                     ~~~~




TENDERER‟S SIGNATURE WITH SEAL                                             13/29
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                                             HEAD OFFICE
                                  STATEMENT OF CREDENTIALS
Tenderer should fill in below mentioned details along with the Technical bid. Please state
"NOT APPLICABLE" in case you have no positive answer.
A) Vendor Details
  1.        Name and address of the Vendor:
              ________________________________________________________________
              ________________________________________________________________
              ________________________________________________________________

       2.     Telegraphic address, if any:

                                             __________________________________________
       3.     Mobile number :
                                             __________________________________________
       4.     Telephone Nos.:
                                             __________________________________________
       5.      Fax & E-Mail, if any:
                                             __________________________________________
       6.      Name of Contact Person:
                                             __________________________________________
B) Nature of Firm:
       1.     Sole Proprietorship :
                                         __________________________________________
              (Give name of the Proprietor)
       2.     Partnership firm?         :
                                            (a) ________________________________________
              (Give names of the
                                            (b) ________________________________________
               Partners)
                                            (c) ________________________________________

                                            (d) ________________________________________


 Private or Public Limited Company?
                                              _________________________________________
              Give list of Directors.
                                             (a) _______________________________________

                                             (b) _______________________________________

                                             (c) _______________________________________

                                             (d) _______________________________________


TENDERER‟S SIGNATURE WITH SEAL                                                    14/29
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C) Details of Single major purchase order value executed as specified in the tender
    notice in last two financial years i.e. 2009-10 & 2010-11 .

  Sl No               PARTICULARS                     1                     2

       a.       Party‟s Name to whom
                supplied,    Clear   Postal
                Address, Telephone/Fax Nos
                and E-Mail Address.
       b.       Purchase Order ref., date &
                Value of purchase order (in
                Rs. lacs)
       c.       Quantity & place of supply.

       d.       Performance    report    from
                purchaser.

Note : a. Vendor should furnish copy of the above referred orders / payment details /
         completion certificates.
      b. Enclose a separate statement if space is not sufficient.
D) Details of Major Orders presently under execution :

  SL        PARTICULARS                          1             2                3
  No
  a.        Party‟s Name to whom
            supplied,    Clear   Postal
            Address, Telephone/Fax Nos
            and E-Mail Address.
  b.        Purchase Order ref., date &
            value. (in Rs. Lac)
  c.        Quantity & place of supply.


Note : a. Vendor should furnish copy of the above-referred orders.
       b. Enclose a separate statement if space is not sufficient.
E) Annual Turnover in last two financial years

 SL. NO.                      FINANCIAL YEAR                   VALUE IN Rs. LACS
 1.                              2009 – 2010

 2.                              2010 – 2011

Note: Vendor should furnish copy of audited Balance Sheet accounts as proof of turnover.
F)          Income Tax Reurns for last 2 years

  Assessment year           CERTIFICATE NO           DATE       Filed on/VALID UPTO
      2009-10
      2010-11

Note : Vendor should furnish copy of Returns/ ITAO ( Notorised ). In case assessment for
any year is not complete then acknowledgement copy of Income Tax returns is to be
submitted.



TENDERER‟S SIGNATURE WITH SEAL                                                   15/29
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G)     Service Tax Registration Certificate ( STC )

          CERTIFICATE NO                       DATE                   VALID UPTO
Central
State

Note : Vendor should furnish copy of Service Tax registration Certificate Notorised.)
H ) NSIC Registration Certificate {Units registered with National Small Industries
Corporation (NSIC)}

  CERTIFICATE         VALIDITY      DATE OF LAST REVIEW         LIMIT Approved by NSIC
      NO               DATE               BY NSIC                       in Rs.



Note: Notorised copy of valid NSIC Registration Certificate should accompany the
quotation.
I) Indicate Current Rates for Service Tax : ________%
      (Including surcharge, cess etc. if any)

J) PAN NO. :                                _____________

                                          ~~~~~




TENDERER‟S SIGNATURE WITH SEAL                                                    16/29
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               DETAILS OF RELATIONSHIP WITH IOC‟S DIRECTOR etc.
Vendor should furnish following details in the appropriate part based on their organizational
structure.

          Organizational Structure                     Part of the form applicable
                Sole Trader                                    2     Part-A
                 Partnership                                       Part-B
          Company Private/Public                                   Part-C


                                            PART-A

              (APPLICABLE WHERE TENDERER IS SOLE PROPRIETOR)

1.   Name of Vendor

2.   Office Address                                    Residence Address




3.   State whether Vendor is related to any                           Yes/No*
     Director/(s) of the Indian Oil Corporation Ltd.

4.   If `Yes‟ to 3, state the name of IOC‟s Director
     and Vendor‟s relationship with him/her.


* Strike out whichever is not applicable.


PLACE:


DATE:




TENDERER‟S SIGNATURE WITH SEAL                                                        17/29
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                                            PART-B

          (APPLICABLE WHERE THE TENDERER IS A PARTNERSHIP FIRM)

 1.        Name of the Partnership firm responding to
           the tender


 2.        Address


 3.        Name of Partners


 4.        State whether any of the partners is a         Yes/No*
           Director to the Indian Oil Corporation Ltd.,


 5.        If `Yes‟ to 4 state the name(s) of IOC‟s
           Directors


 6.        State whether any of the partners is related   Yes/No*
           to any of the Director(s) of the Indian Oil
           Corporation Ltd.


 7.        If `Yes‟ to 6, state the name(s) of IOC‟s
           Director and the concerned partner‟s
           relationship with him/her.


* Strike out whichever is not applicable.

PLACE:

DATE:




TENDERER‟S SIGNATURE WITH SEAL                                      18/29
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                                          PART-C

         (APPLICABLE WHERE THE TENDERER IS A PUBLIC/PRIVATE LTD.CO.)

1.   Name of the Company responding to the tender

2.   Address of :

     a) Registered Office:


         Principal Office:


3.   State whether the Company is a Pvt.Ltd. Co. or
     Public Ltd., Co.

4.   Names of Directors of the Company



5.   State whether any of the Directors of the              Yes/No *
     Tenderers Company is a Director of Indian Oil
     Corporation Ltd.

6.   If `Yes‟ to (5) state the name(s) of IOC‟s Directors

7.   State whether any of the Director of the Tenderer
     Company is related to any of the Director‟s of the
     Indian Oil Corporation Ltd.

8.   If `Yes‟ to (7) state the name(s) of IOC‟s Director
     and the concerned Director;s (of the Tenderer Co.)
     relationship with him/her.

Strike out whichever is not applicable.


PLACE:

DATE:




TENDERER‟S SIGNATURE WITH SEAL                                                 19/29
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                                     DECLARATION „D‟

Tenderer is required to state whether they have employed any retired Director and above
rank officer of Indian Oil Corporation Limited in their firm. If so give details.

   Name of the Person:

   Post last held in IOCL:

   Date of retirement    :

   Date of employment in the firm:


                                       Tenderers signature and Seal

DATE :

PLACE :

N. B.

   1. A separate sheet may be attached if the above is not sufficient.

   2. Strike out whichever is not applicable. If the Tenderer employs any person
      subsequent to signing the above declaration and the employee/ s so appointed
      happens to be a near relatives of the Officer / Director of the corporation / Central /
      State Governments, the Tenderer should submit another declaration furnishing the
      name/s of such employee/s who is / are related to the Officer /s of the corporation /
      Central / State Governments.




TENDERER‟S SIGNATURE WITH SEAL                                                       20/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                            DT.08.08.11

                                INDIAN OIL BHAVAN, 6TH FLOOR,
                                  G-9, ALI YAVAR JUNG MARG,
                               BANDRA (EAST), MUMBAI - 400 051.
                   GENERAL TERMS AND CONDITIONS OF THE TENDER

      1. DEFINITIONS :
           The term., “Corporation” shall mean Indian Oil. Corporation Ltd., (Marketing
           Division), having its Registered Office at Indian Oil Corporation Limited, G-9, Ali
           Yavar Jung Marg, Bandra (East), Mumbai - 400 051 and Head Office at the same
           address.
           The term “Contractor” shall mean the tenderer selected by the Corporation for the
           performance of the work and shall include its successors and permitted assignees.
           “Office–in-charge” means the officer for the time being nominated by the
           Corporation for the purposes of the contract or any work covered there under.
           “VENDOR”
           Vendor shall mean the person, firm or Corporation on whom the Purchase Order is
           issued.

           GENERAL

2          EARNEST MONEY DEPOSIT :
2.1        The Earnest Money for this Tender shall be as mentioned in special terms &
           conditions.

2.2        The Earnest money must be submitted in any one of the following forms:
2.2.1      Pay Order / Demand Draft on Scheduled Bank. The Pay Order / Demand Draft
           should be in favour of “Indian Oil Corporation Limited.(Marketing Division)” payable
           at Mumbai. Outstation Pay Order / DD will not be acceptable.
2.2.2      The acceptable financial instrument towards Earnest Money Deposit should be
           submitted along with the Tender documents (Technical Bid) in the case of Two-bid
           system of Tendering.
2.2.3      The Tender shall not be considered if the instruments towards EMD are not
           submitted along with Tender document (Technical Bid).
2.2.4 CHEQUES OR CALL DEPOSIT SHALL NOT BE ACCEPTED TOWARDS
      PAYMENT OF EARNEST MONEY DEPOSIT.
2.2.5      Request for adjustment of pending bills or credit towards Earnest Money will not be
           entertained. No interest shall be paid for deposits in any form.
2.2.6      The EMD paid against the Tender is refundable to the unsuccessful Tenderer on
           finalization of the Tender and on acceptance of order by successful Tenderer and
           depositing Security Deposit.
2.3        EXEMPTION FROM PAYMENT OF EARNEST MONEY DEPOSIT
      a)      Public Sector Undertakings – State or Central are exempted from payment of
              Earnest Money Deposit.
      b)      Units registered with National Small Industries Corporation (NSIC) are
              exempted from payment of Earnest Money Deposit provided.



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              i)        The unit is registered for item(s) tendered.
              ii)       Registration Certificate is valid as on date of opening of tender.
              iii)      Photostat copy of valid NSIC Registration Certificate duly attested by a
                        Gazetted Officer / Notary Public should accompany the quotation.
              Registration of firm with DGS&D will not exempt the vendor from payment of
              Earnest Money Deposit.
2.4      The tenderer will have to furnish the following information regarding mode of
         payment of Earnest Money Deposit while submitting the Tender documents at the
         prescribed space given in the Tender documents.
         Demand Draft No / Pay Order, Name of the Bank, Bank Guarantee No., Amount
         and Date./ Cash Receipt No.
2.5      EARNEST MONEY DEPOSIT WILL BE FORFEITED IN THE EVENT OF
         a)          Unilateral withdrawal or revision of the offer by the vendor during the validity
                     period of the offer.
         b)          On placement of our Purchase Order, non-acceptance or non-confirmation
                     of order within the stipulated time.
         This is without prejudice to corporation‟s rights to recover damage on account of
         breach of contract.
3.      SECURITY DEPOSIT
3.1      The successful tenderer shall within 14 days from the date of Work order have to
         make payment against Security Deposit. The Security Deposit will be released after
         successful completion of the contract.
3.2      SECURITY DEPOSIT IS PAYABLE AT OUR HEAD OFFICE IN MUMBAI.
3.3      The Security Deposit amount shall be equivalent to 10% of the Contractual Value
         for the First Year. In the event of extension of contract to 2nd/3rd year, the same
         Security Deposit will be carried forward. Security Deposit can be deposited in any of
         the following manner.
3.3.1    Pay Order / Demand Draft on Scheduled Bank. The Pay Order / Demand Draft
         should be in favour of “Indian Oil Corporation Limited.(Marketing Division)” payable
         at Mumbai. Outstation Pay Order / DD will not be acceptable.
3.3.2    Bank Guarantee as an instrument towards Security Deposit shall be accepted.
         Bank Guarantee is to be executed by Nationalised / Scheduled Bank towards SD
         and should be valid for the completion period of supply plus 3 months. If needed,
         validity of BG should be extended by the party / Bank. Such BG should be
         submitted in a sealed envelope of the issuing Bank and should not be in open
         condition. The proforma for BG for Security Deposit is enclosed.
3.4      No claim shall lie against the Corporation in respect of interest on Cash deposit or
         Depreciation thereof. The Corporation shall be entitled to deduct from the deposit
         any loss or damage which the Corporation may be put to by reason of any act or
         default recoverable by the Corporation from the vendor and to call upon the vendor
         to maintain the deposit at the original limit by making further deposits.
3.5      In the event of the vendor failing to make and maintain a security deposit in the
         manner aforesaid be liable to forfeit any moneys lost with the tender by him and the
         Corporation shall be entitled to cancel acceptance of the Tender.
         Option of one of the above methods Security Deposit once exercised should under
         no circumstances, be changed later on.

TENDERER‟S SIGNATURE WITH SEAL                                                               22/29
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3.6   The small scale industries units registered with NSIC in India will be allowed
      exemption from payment of Security Deposit upto the monetary limit as specified by
      the NSIC in the Registration Certificate issued to SSIUs. However, they will have to
      give a warranty on stamp paper of Rs. 100/- as per proforma enclosed.
3.7   Forfeiture of Security Deposit – All sums of compensation or other sums of money
      payable by the vendor may be deducted from SD. In the event of SD being reduced
      from the original quantum due to recoveries as aforesaid the vendor shall within 15
      days of recoveries, make good deficiency in SD either by cash or by way of DD.
4.0   ARBITRATION:

4.1   In case of any dispute or difference arising out of contract, the matter shall be
      referred to the sole arbitration of an officer of the Corporation nominated by the
      Director (Marketing) of the Corporation whose decision will be final and binding on
      both the parties. The venue of such arbitration shall be in Mumbai.

4.2   All questions, disputes and differences arising under or in relation to this Agreement
      shall be referred to the sole arbitration of the Director (Marketing) of the
      Corporation. If such Director (Marketing) is unable or unwilling to act as the sole
      arbitrator, the matter shall be referred to the sole arbitration of some other officer of
      the Corporation by such Director (Marketing) in his place, who is willing to act as
      such sole arbitrator. It is known to the parties herein that the Arbitrator appointed
      hereunder is an employee of the Corporation and may be Share holder of the
      Corporation. The arbitrator to whom the matter is originally referred, whether the
      Director (Marketing) or officer, as the case may be, on his being transferred or
      vacating his office or being unable to act, for any reason, the Director (Marketing)
      shall designate any other person to act as arbitrator in accordance with the terms of
      the Agreement and such person shall be entitled to proceed with the reference from
      the stage at which it was left by his predecessor. It is also the term of this
      Agreement that no person other than the Director (Marketing) or the person
      designated by the Director (Marketing) as aforesaid shall act as arbitrator. The
      award of the Arbitrator so appointed shall be final, conclusive and binding on all the
      parties to the Agreement and provisions of the Arbitration & Conciliation Act 1996 or
      any statutory modification or re-enactment thereof and the Rules made thereunder
      and for the time being in force shall apply to the arbitration proceedings under this
      clause.
      The parties hereby agree that the court in city of Mumbai alone shall have
      jurisdiction to entertain any application or any award/s made by the Sole Arbitrator
      or their proceedings in respect of anything arising under this Agreement.

5.0    POWERS:

5.1   All powers reserved under the above conditions shall be exercised by the Director
      (Marketing), Indian Oil Corporation Limited.

6.0   GENERAL

6.1   The Tender is not transferable.

6.2   Tenderer are requested to carefully study all the tender documents and tender
      conditions before quoting their rates. No alteration in the tender will be allowed after
      opening of the tender.

6.3   Every tender must be in accordance with our condition and specification.

6.4   All entries in the tender must be written in permanent ink or typewritten and there
      should be no erasures or over writing.

TENDERER‟S SIGNATURE WITH SEAL                                                        23/29
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6.5    All rates given in the tender must be expressed both in words and figures and
       where there is a difference between the two, the rates given in words will be taken
       as correct. The tenderer has to quote individual item rates essentially in both figures
       & words, otherwise offer will be rejected.

6.6    Any Tender received late or not conforming to the terms and conditions prescribed
       in the tender documents will be rejected.

6.7    When person signing the Tender / Agreement is not the sole proprietor or
       authorized representative of the Company the original power of Attorney or a
       notarized certified copy thereof authorizing such person to act and sign on behalf of
       the company must be produced before signing the documents.

6.8    It shall be understood that every endeavor has been made to avoid error which can
       materially affect the basis of tender and the successful tenderer shall take upon
       himself and provide for risk of any error which may subsequently be discovered and
       shall make no subsequent claim on account thereof. No advantage is to be taken
       either by the Corporation or the tenderer of any clerical error or mistake which may
       occur in the general specification, schedules, plans or Tender Forms supplied to the
       tenderer.

6.9    Any terms and conditions attached / printed overleaf of the vendors offers will not be
       binding on IOC. Tenders with counter conditions will be rejected.

6.10   Income Tax - The Income Tax Assesment Order for last 2 financial years. In case IT
       assessment for any year is not complete then acknowledged copy of IT returns filed
       should be sumitted along with the tender. Income Tax will be deducted at source as
       applicable under Govt. of India‟s Income Tax Rules.

6.11   Service Tax – The Service Tax Registration Certificate (Central / State) should be
       sent along with the tender.

6.12   Partnership firms should send a certified copy of partnership deed along with the
       tender.

                                           ~~~~~




TENDERER‟S SIGNATURE WITH SEAL                                                       24/29
ADMN/1822/TRANSPORT/PT-02/2011-12                                               DT.08.08.11

                   BANK GUARANTEE FOR SECURITY DEPOSIT
      (Self Adhesive non-judicial stamp of appropriate value to be affixed)
                        Contract no: ____________________________
                        Bank Guarantee No.
                                                      ___________________________
                                            Date : ___________________________
                                          Amount : ___________________________
                                     Valid upto : ___________________________

1.   In consideration of the INDIAN OIL CORPORATION LIMITED, having its
     Registered Office at G-9, Ali Yavar Jung Marg, Bandra (East), MUMBAI- 400 051
     (hereafter    called    “the     Corporation”)          having   agreed   to   exempt    M/s.
     _________________________________ having its office at __________________
     (hereinafter called “the said Sellers” ) from the demand under the terms and
     conditions of a Purchase Contract No MM/______________ dated ___________
     made     between       the     Corporation       and    ______________________________
     (hereinafter called “the said Agreement”), of Security Deposit for the due fulfilment
     by “the said Seller” of the terms and conditions contained in the said purchase
     order,   on   production        of    a   bank    Guarantee      of   Rs____________     (Rs.
     ____________________________________only).                                               We,
     _________________________________________ hereinafter referred to as “the
     Bank” (at the request of M/s. _______________________________ (Seller) do
     hereby undertake to pay to the Corporation an amount not exceeding Rs. _______
     (Rs. ______________________________________________) against any loss or
     damage caused to or suffered or would be caused to or suffered by the Corporation
     by Reason of any breach by the said Vendors of any of the terms of conditions
     contained in the said Purchase Contract Agreement.

2.   We _____________________________________ (indicate name of the Bank) do
     hereby undertake to pay the amounts due and payable under this guarantee
     without any demur, merely on a demand from the Corporation stating that the
     amount claimed is due by way of loss or damage caused to or suffered by the
     Corporation by reason of breach by the said Vendors of any of the terms or
     conditions contained in the said Purchase contract or by reason of the sellers‟s
     failure to perform the said purchase Contract. Any such demand made on the Bank
     shall be conclusive as regards the amount due and payable by the Bank under this
     guarantee. However, our liability under this guarantee shall be restricted to an
     amount          not            exceeding               Rs.       __________        (Rupees
     ___________________________________________________________ )

TENDERER‟S SIGNATURE WITH SEAL                                                           25/29
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3.   We ____________________________ (indicate name of bank) undertake to pay to
     the Corporation any money so demanded not withstanding any disputes raised by
     the Seller in any suit or proceeding pending before any court of Tribunal or
     Arbitrator relating thereto our liability under this present being absolute and
     unequivocal. The payment so made by us under this bond shall be valid discharge
     of our liability for payment there under and the Sellers shall have no claim against
     us for making such payment.
4.   We, ____________________________ (indicate name of the Bank) further agree
     that the guarantee herein contained shall remain in full force and effect during the
     period that would be taken for the performance of the said Purchase Contract and
     that it shall continue to be enforceable till all the dues of the Corporation under or by
     virtue of the said Purchase Contract have been fully paid and its claims satisfied or
     discharged or till the Corporation certifies that the terms and conditions of the said
     Purchase Contract have been fully and properly carried out by the said Seller and
     accordingly   discharge this guarantee.       Unless a demand or claim under this
     guarantee is made on us in writing on or before __________________we shall be
     discharged from all liability under this guarantee thereafter.
5.   We, ___________________________ (indicate name of the Bank) further agree
     with the Corporation that the Corporation shall have the fullest liberty without our
     consent and without affecting in any manner our obligations hereunder to vary any
     of the terms and conditions of the said Purchase Contract or to extend time of
     performance by the said Seller from time to time or to postpone for any time or from
     time to time any of the powers exercisable by the Corporation against the said
     Seller and to forebear or enforce any of the terms and conditions relating to the said
     Purchase Contract and shall not be relieved from our liability by reasons of any
     such variation, or extension being granted to the said Seller or for any forbearance
     act or omission on the part of the Corporation or any indulgence by the Corporation
     to the said Seller or by any such matter or thing whatsoever which under the law
     relating to sureties would but for this provisions have effect of so relieving us.
6.   This guarantee will not be discharged due to the change in the constitution of the
     Bank or the Seller.
7.   We, ____________________________ (indicate name of the Bank) lastly
     undertake not to revoke this guarantee its currency except with previous consent of
     the Corporation in writing.

     Dated the ___________________ day of ____________2011 FOR _________
     ____________________________(Indicate the name and address of the Bank)

DATE:
SEAL:
PLACE:

TENDERER‟S SIGNATURE WITH SEAL                                                        26/29
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         LIST OF BOARD OF DIRECTORS EFFECTIVE 30TH MAY, 2011
1.   Shri R.S.Butola                           9.  Shri P.K. Sinha
     Chairman                                      Special Secretary & Financial
     Indian Oil Corporation Limited                Advisor,
     Corporate Office                              Ministry of Petroleum & Natural Gas
     Plot 3079/3, Sadiq Nagar                      Shastri Bhavan,
     J.B.Tito Marg, New Delhi-110 049.             New Delhi – 110 001.
2.   Shri G.C.Daga                             10. Shri Sudhir Bhargava
     Director (Marketing)                          Additional Secretary
     Indian Oil Corporation Limited,               Ministry of Petroleum & Natural Gas
     (Marketing Division), IndianOil Bhavan,       Shastri Bhavan
     G-9, Ali Yavar Jung Marg                      New Delhi – 110 001.
     Bandra (East), Mumbai – 400 051.
3.   Shri B.N.Bankapur                         11 Prof.(Dr.) Indira J.Parikh
     Director (Refineries)                          150/7, „Jaideep‟
     Indian Oil Corporation Limited                 Prathamesh Park
     SCOPE Complex Core 2                           Baner-Balewadi Road
     7, Institutional Area, Lodhi Road              Pune-411 045.
     New Delhi – 110 003.
4.   Shri K.K.Jha                              12. Shri Anees Noorani
     Director (Pipelines)                          Vice Chairman & MD
     Indian Oil Corporation Limited                Zodiac Clothing Co.Limited
     Corporate Office                              Apte Properties, 2nd Floor
     Plot 3079/3, Sadiq Nagar                      10/76, Off Dr.E.Moses Road
     J.B.Tito Marg, New Delhi-110 049.             Worli, Mumbai-400 018.
5.   Dr.R.K.Malhotra                           13. Dr.(Smt.) Indu Shahani
     Director (R&D)                                56, Hill Park, A.G.Bell Road
     Indian Oil Corporation Limited                Malabar Hills, Mumbai-400 006.
     R&D Centre, Sector 13
     Faridabad-121 002. Haryana.
6.   Shri Sudhir Bhalla                        14. Prof.Gautam Barua
     Director (Human Resource)                      Director
     Indian Oil Corporation Limited                 Indian Institute of Technology
     Corporate Office                               Guwahati-781 039.
     Plot 3079/3, Sadiq Nagar
     J.B.Tito Marg, New Delhi-110 049.
7.    Shri A.M.K.Sinha                         15. Shri Michael Bastian
     Director(Planning & Business                   „Cecilia‟
     Development)                                   No.1186, 22nd Cross
     Indian Oil Corporation Limited                 14th Main, HSR Layout, Sector 3
     IndianOil Bhavan                               Bangalore-560 102.
     No.1, Sri Aurobindo Marg
     Yusuf Sarai, New Delhi-110 016.
8.   Shri P.K.Goyal                            16. Shri N.K.Poddar
     Director (Finance)                             Shree Subham
     Indian Oil Corporation Limited                 151, Block „G‟
     Corporate Office                               New Alipore
     Plot 3079/3, Sadiq Nagar                       Kolkata-700 053.
     J.B.Tito Marg, New Delhi-110 049.
                                               17. Shri Sudhakar Rao,
                                                    3, Pandit Uma Shankar Dikshit Marg,
                                                    Chanakyapuri, New Delhi-110 021.

TENDERER‟S SIGNATURE WITH SEAL                                                       27/29
ADMN/1822/TRANSPORT/PT-02/2011-12              DT.08.08.11




                INDIAN OIL CORPORATION LTD.
                    (MARKETING DIVISION)


                             PRICE BID




  TENDER NO. ADMN/1822/TRANSPORT/PT-02/2011-12
                 DATED 08.08.11




                                 FOR

    HIRING OF 15 Nos. VOLKSWAGEN VENTO OR FIAT LINEA
          BRAND NEW PETROL DRIVEN AC CARS ON
         MONTHLY BASIS FOR EXECUTIVE DIRECTORS




              INDIAN OIL CORPORATION LIMITED
                   (MARKETING DIVISION)
                     INDIAN OIL BHAVAN
                 G-9, ALI YAVAR JUNG MARG
                       BANDRA (EAST)
                      MUMBAI – 400051




TENDERER‟S SIGNATURE WITH SEAL                         28/29
                                   PRICE BID

     HIRING OF 15 Nos. VOLKSWAGEN VENTO OR FIAT LINEA
           BRAND NEW PETROL DRIVEN AC CARS ON
          MONTHLY BASIS FOR EXECUTIVE DIRECTORS


S.N.     ITEMS DETAILS                                RATE in Rs.
 1   LS Charges for 2000 kms        In figure:
     & 300 Hours per month
                                    In words:

 2      Rate for Extra kms, over    In figure:
        and above 2000 kms
                                    In words:

 3      Rate for Extra hours, over In figure:
        and above 300 hours
                                   In words:

 4      Night halt charges for     In figure:
        driver per Night [in case
        of outstation duties only] In words:



Rate of Service Tax alongwith applicable Surcharge, Cess etc. ________%
(in fig.) _____________________________ percent (in words).

Note : The above rates are all inclusive except Service Tax, which will be paid extra at
the rate quoted above.



PLACE:                                    SIGNATURE OF THE TENDERER:



DATE:                                     STAMP:




                                   PRICE BID-1