Seo Memorandum of Understanding

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					               CITY COMMISSION AGENDA MEMO
                       October 21, 2010

FROM:                  Lauren Palmer, Assistant City Manager

MEETING:               November 2, 2010

SUBJECT:               Take Charge Energy Challenge

PRESENTER:             Lauren Palmer, Assistant City Manager



                              BACKGROUND
The Take Charge Energy Challenge (TCEC) is an approximately year-long competition
sponsored by the Kansas State Energy Office (SEO) and administered through the
Climate and Energy Project (CEP). From April 2009 to April 2010, six Kansas
communities (Quinter, Kinsley, Merriam, Mount Hope/Haven, Wellington, and Salina)
took the challenge to compete against each other to determine which community could
most reduce its consumption of kilowatt hours of electricity. Public and private
stakeholders partnered in each community to support a variety of education and incentive
programs to encourage energy efficiency by businesses and residences city-wide. Overall,
the six communities saved six million kilowatt hours of electricity during the TCEC
period and avoided $434,232 in energy costs.

                                DISCUSSION
The SEO has stimulus funds available from the American Recovery and Reinvestment
Act (ARRA) to partner with the CEP for a second year. The SEO has invited the City of
Manhattan and Kansas State University to cooperate in a Take Charge Energy Challenge
against the City of Lawrence and the University of Kansas. The challenge will officially
begin in January 2011, although planning is underway now. Mayor Bruce Snead and Dr.
Noel Schulz have agreed to co-chair a challenge leadership team of 15 to 25 campus and
community stakeholders who will coordinate a winning strategy for energy reduction.
The SEO will provide funds for CEP to hire a part-time challenge coordinator in each
community. The winner of the challenge will receive a $100,000 cash prize to be used for
future energy efficiency efforts in that community. The City Commission needs to pass a
resolution of support and a memorandum of understanding with the CEP to confirm
Manhattan’s participation in the TCEC.
                                 FINANCING
The SEO will provide $25,000 to each community for promotional items and marketing
to support the challenge. Although a local match is not required, additional local funds
may be used to supplement state dollars and enhance the overall quality of the program.
On October 5, 2010, the City Commission authorized reallocating $14,400 of excess
Energy Efficiency and Conservation Block Grant (EECBG) funds for this purpose. If the
MOU and Resolution are approved, City Administration will proceed to complete the
necessary grant amendment to reallocate the funds to the TCEC.

                             ALTERNATIVES
It appears the Commission has the following alternatives concerning the issue at hand.
The Commission may:
        1. Approve Resolution No. 110210-A and a Memorandum of
           Understanding with the Climate and Energy Partnership to confirm
           Manhattan’s participation in the Take Charge Energy Challenge.
        2. Do not approve the resolution or memorandum.
        3. Modify to meet the desires of the Commission.
        4. Table the issue.

                         RECOMMENDATION
Approve Resolution No. 110210-A to accept the Take Charge Energy Challenge and
commit to partnering with Kansas State University on a strategy to reduce energy
consumption community-wide; and approve a Memorandum of Understanding with the
Climate and Energy Project to commit reasonable city resources, such as meeting space
and limited staff time, to the success of the challenge.

                          POSSIBLE MOTION
Approve Resolution No.110210-A to accept the Take Charge Energy Challenge, and
approve a Memorandum of Understanding with the Climate and Energy Project.

LEP
10110


Enclosures:
   1. Resolution No. 110210-A
   2. Memorandum of Understanding
                         RESOLUTION NO. 110210-A
    A RESOLUTION ACCEPTING THE TAKE CHARGE ENERGY CHALLENGE

WHEREAS, the Governing Body has set a goal to explore and review energy efficiency and
sustainability initiatives and programs; and

WHEREAS, energy efficiency efforts bring benefits to the local economy, environment, and
society; and

WHEREAS, the Governing Body passed Resolution No. 051909-J authorizing the acceptance of
an entitlement award of Energy Efficiency and Conservation Block Grant funds to be used for
energy efficiency and sustainability priorities within the City of Manhattan; and

WHEREAS, the Governing Body passed Resolution No. 102108-B to establish a Code of Ethics
for the City’s elected and appointed officials that sets a guiding principle of Stewardship,
including respecting the City’s built environment and natural and economic resources; and

WHEREAS, the Governing Body is ready to accept the Take Charge Energy Challenge for
Manhattan with Kansas State University by reducing our community’s use of electricity
generated from non-renewable energy sources during the period of the Challenge, and with a
goal of saving more energy than Lawrence and the University of Kansas during the same period.

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
MANHATTAN, KANSAS, TO ACCEPT THE TAKE CHARGE ENERGY CHALLENGE
AND TAKE THE FOLLOWING ACTIONS:

   1. Partner with Kansas State University on the Challenge.
   2. Partner with Westar Energy, the Kansas State Energy Office, and the Climate & Energy
      Project to assist the businesses and residents of Manhattan to reduce their use of
      electricity produced with non-renewable energy sources.
   3. Save money for our citizens by helping them reduce their energy costs through education
      and awareness.
   4. Come together as a community with a common goal to reduce usage of electricity
      produced with non-renewable energy sources.
   5. Take charge of our energy future and increase our sustainability.

PASSED BY THE CITY COMMISSION this 2nd day of November, 2010

                                                  ATTEST:

_________________________________                 ________________________________
Bruce Snead, Mayor                                Gary S. Fees, City Clerk

				
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