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					                   REGIONAL
                   TRANSPORTATION
                   AUTHORITY




                                   REGIONAL TRANSPORTATION AUTHORITY
501 Union Street                               BOARD MEETING
Sixth Floor                                 Wednesday, June 18, 2008
                                                   10:00 a.m.
Nashville
Tennessee
                                           1101 Kermit Drive, 3rd Floor
37219-1705                                    Nashville, Tennessee

 Phone
615.862.8833                                           AGENDA
Fax
615.862.8840
                      1. Membership Roll Call – Erin Collier
www.rta-ride.org
                      2. Approval of May 21, 2008 Minutes
Cheatham
Davidson              3. Public Comments
Dickson
Maury
Robertson             4. Action Items – Diane Thorne
Rutherford
Sumner
Williamson                    a)   Contract between RTA and GNRC for Professional Services
Wilson                        b)   Music City Star Terrorism Insurance
                              c)   Relax and Ride Express Service Fare Policy
                              d)   FY 2009 Budget for all programs except commuter rail
                              e)   FY 2009 Budget for commuter rail – separate mailing

                      5. Information Items –
                            a)     Van Pool Update – Glenda Griggs
                            b)     Relax and Ride Update – Glenda Griggs
                            c)     Music City Star Update – Allyson Shumate
                            d)     Music City Star Special Events Update – Allyson Shumate


                      6. Other Business




      June 18, 2008 Board Agenda
                                                                                   Page 1
ITEM:           2
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Mayor Rogers Anderson
SUBJECT:        May 21, 2008 RTA Board Meeting Minutes
ACTION:         Approval of the May 21 Board Meeting Minutes




June 18, 2008 Board Agenda
                                                               Page 2
                                         BOARD MEETING
                                  Wednesday, May 21, 2008, 10:00 a.m.
                                    1101 Kermit Drive, First Floor
                                         Nashville, Tennessee
                                               MINUTES

BOARD MEMBERSHIP PRESENT

Rogers Anderson – Vice-Chairman    Mayor, Williamson County
Paul Ballard – Secretary           Governor Appointee
Tom Brashear                       Alternate, Wilson County
Ernest Burgess                     Mayor, Rutherford County
Angie Carrier                      Alternate, City of White House
Ed Cole                            Alternate, TDOT
Eddie Davidson                     Alternate, Metro Nashville/Davidson County
Roger Farley                       Governor Appointee
Debbie Frank                       Governor Appointee
Jo Ann Graves                      Mayor, City of Gallatin
Rick Gregory                       Alternate, City of Goodlettsville
Ragan Hall                         Alternate, Sumner County
Bob Nugent                         Alternate, City of Murfreesboro
Bill Orange                        Mayor, Cheatham County
Joe Reagan                         Mayor, City of Brentwood
Randy Robertson                    Alternate, City of Mt. Juliet
Kenneth Wilber                     Mayor, City of Portland

ADDITIONAL ATTENDEES:
Terry Bebout                       TSG
Tauna Blaisdell                    GNRC
Patty Cavanah                      GNRC
Felix Castrodad                    MPO
Erin Collier                       RTA Staff
Sam Edwards                        GNRC
Amanda Evilcizer                   GNRC
Ron Fults                          GNRC
Glenda Griggs                      RTA Staff
Tanisha Hall                       GNRC
Jovia King                         GNRC
Jeff Pancirov                      GNRC
Matt Meservy                       MPO
Allyson Shumate                    RTA Staff
Diane Thorne                       RTA Staff
Deborah Varallo                    Varallo Public Relations

June 18, 2008 Board Agenda
                                                                                Page 3
CALL TO ORDER
Vice-Chairman Rogers Anderson called the Board meeting to order at approximately 10:00 a.m., on
Wednesday, May 21, 2008, at 1101 Kermit Drive, First Floor, Nashville, Tennessee.

Vice-Chairman Anderson stated that the Marsh Insurance quote was an additional item for the Board
meeting which is an action item and will be Item 4c.


APPROVAL OF MINUTES
Vice-Chairman Anderson called for approval of the minutes of the April 16, 2008 Board meeting.
Ragan Hall, Sumner County, made a motion to approve the minutes. Governor Appointee Debbie Frank
seconded and the motion passed unanimously.


PUBLIC COMMENTS
Vice-Chairman Anderson called for any comments from the public. There were no public comments.


ACTION ITEMS
Item 4a was to be presented by Diane Thorne. The item was Advertising Policy. Mrs. Thorne
stated that the Music City Star sells advertising space inside the train cars and on the benches at the train
stations. Staff has created an advertising policy for advertising acceptance.

Mrs. Thorne went through the policy that was included in the Board packet. Ed Cole, TDOT, made a
motion to approve the advertising policy. Mr. Hall seconded and the motion was unanimously
approved.

Item 4b was to be presented by Diane Thorne. The item was Relax and Ride Express Service.
Mrs. Thorne stated that the RTA issued a Request for Proposal for Relax and Ride bus services currently
operating between Nashville and Murfreesboro and for proposed Gallatin and Nashville. The proposal
will enable the RTA to offer more direct, express service from other counties. It will also be a coach
service, which has proven very successful in other areas.

Staff recommends contracting with Gray Line and MTA. Gray Line would run service between Gallatin
and Nashville. MTA would provide service between Nashville and Murfreesboro at an hourly rate of
$83.64 plus fuel surcharge based on a tiered cost per gallon.

Mr. Hall made a motion for RTA to contract with MTA and Gray Line for Relax and Ride services.
Gallatin Mayor Jo Ann Graves seconded.

During discussion it was noted that the services are funded through local governments, TDOT, CMAQ
funds and fare box. Also noted was that Gray Line will be able to add additional buses as needed. The
Gallatin Express bus service will not begin until August or September. Gray Line is getting the fleet
ADA compliant and staff is also preparing for several items.

June 18, 2008 Board Agenda
                                                                                       Page 4
Vice-Chairman Anderson called for voting on the motion and the motion was approved. Paul Ballard
abstained from voting.

Item 4c was to be presented by Allyson Shumate. The item was Marsh Insurance Quote. Mrs.
Shumate briefly went over the insurance handout sheets with the Board. Arch Specialty is the insurance
provider. The deductible is $1 million and the retroactive date applicable to the policy is June 1, 2006.
An option with the policy is to add terrorism coverage. The terrorism premium would cost $12,527.00.

Vice-Chairman Anderson explained that this is claims made policy, not an accurate policy like what
someone would have on their home or automobile; in which there is a claim on something that happened
10 years ago, the insurance company would determine if it was actually from 10 years. A claims made
policy is purchased from June 1 to June 1. There is a time frame on when claims can happen; it must be
during the time that you have that coverage. If you purchase insurance from another carrier, you would
not have continuity. So if you go to a different carrier, you would need to buy coverage from your
current carrier and put it on the carrier that you are changing to. Which is why claims made policy is
less restrictive and cheaper because there is a defined limit on when a claim can be made.

This insurance and the tort liability insurance were discussed. The tort liability does not affect the
premiums. The tort liability is for $30 million. Mr. Ballard noted that the state law says that if the RTA
gets insurance for $35 million, the tort would go to $35 million and would never go to court.

Mrs. Thorne commented that Marsh informed her that the premiums are lower this year because the
service has been in operation for over a year without incident and the market is softer this year.

Tom Brashear, Wilson County, made a motion to approve the RTA to purchase the proposed insurance.
Mayor Graves seconded.

During discussion it was noted that the current line of credit would pay the next premium. The Board
discussed the comparisons between the 2007 and 2008 coverage. The 2008 total premium is
$558,780.00; which is $117,779.00 less than last years.

Mr. Brashear made a motion to entertain an idea of adding terrorism insurance. Mayor Graves
seconded. There was discussion on the terrorism insurance coverage. It was noted that half of other rail
service providers buy the policy and half do not buy that coverage. Terrorism was defined according to
what is in the policy. It was noted that the Oklahoma City bombing by U.S. citizens would not have
been covered; however, the law has changed and it would now be covered under this policy.

After much discussion, Mr. Brashear withdrew his motion on entertaining the idea of adding terrorism
insurance. Mayor Graves withdrew her seconded. The Board asked that Marsh come to the June Board
meeting to discuss the terrorism insurance coverage. Mr. Cole noted that RTA is interested in the
terrorism insurance; however, the Board would like additional information.

Vice-Chairman Rogers called for a vote on the motion to approve RTA to purchase the liability
coverage. The motion was unanimously approved.




June 18, 2008 Board Agenda
                                                                                     Page 5
INFORMATION ITEMS
Item 5a was presented by Glenda Griggs. The item was RTA Vanpool Update. Mrs. Griggs stated
that the vanpool program continues to grow. Twenty vans have been purchased and 25 vans are ready to
go out. Therefore, five vanpools will continue to wait a little longer. Mrs. Griggs stated that the
demand is rising at a fast rate and funds are not available.

Mr. Cole asked Mrs. Griggs if there was unlimited funding, could money be made, since the demand is
so long and growing. Mrs. Griggs responded, yes she believes that money could be made. Mayor
Graves asked how staff prioritizes who gets a van before another. Mrs. Griggs responded that it is based
on who has the number of vanpool riders together.

Continued discussion led to the idea of getting a loan to purchase vans; similar to TMA’s methods.
TMA borrows money from the county, purchases a van, and then pays back the county. Mayor Graves
noted that there are funds which are obtainable and unobtainable.

Also discussed was subsidy; more companies are offering their employees transportation subsidy.

Discussion gave staff ideas to research for assistance with the vanpool program.

The remaining Information Items were briefly mentioned.

Item 5b was presented by Diane Thorne. The item was Relax and Ride Update. Mrs. Thorne stated
that the R&R ridership continues to increase.

Item 5c was presented by Diane Thorne. The item was Job Access Reverse Commute Program
Update. Mrs. Thorne stated that JARC continues to work well with community service agencies.

Item 5d was presented by Allyson Shumate. The item was Music City Star Update. Mrs. Shumate
stated that the Music City Star average ridership hit over the 700 mark for daily riders. Staff receives
calls everyday from new riders planning the route including which buses they need to connect with
during their commute.

Mrs. Thorne stated that the RTA is going to run a July 4th train. It will be one train with several cars.

Item 5e was presented by Diane Thorne. The item was Legislative Report. Mrs. Thorne stated that
HB 1591 which extends immunity under the Governmental Tort Liability Act to persons or entities that
contract with the RTA passed both the House and Senate and is on the Governor’s desk awaiting his
signature.

Item 6 was presented by Diane Thorne. The item was March 31, 2008 Financial Statement. Mrs.
Thorne stated that the March financial statement is included in the Board packet for Board review.

Mr. Cole commented that there is a note of concern for the Music City Star. He stated that there are
long term financial issues and there may not be an easy solution.

Vice-Chairman noted that he and Chairman Foster would not mind a special Board meeting just on the
financials.


June 18, 2008 Board Agenda
                                                                                       Page 6
OTHER BUSINESS
With there being no further business, Tom Brashear made the motion to adjourn. Vice-Chairman
seconded and the motion passed unanimously.

The meeting was adjourned at approximately 11:00 a.m.


Respectfully,

Paul J. Ballard
Paul J. Ballard
RTA Secretary




June 18, 2008 Board Agenda
                                                                         Page 7
ITEM:           3
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Mayor Rogers Anderson
SUBJECT:        Public Comment
ACTION:         Receive Comments from the Public




June 18, 2008 Board Agenda
                                                   Page 8
ITEM:           4a
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Mayor Rogers Anderson, Chair, Finance Committee
SUBJECT:        Contract between RTA and GNRC for Professional Services
ACTION:         Approve the contract with GNRC for Professional Services

BACKGROUND:

                                      SUMMARY
      RTA / GNRC PERSONAL CONTRACT FOR PERSONAL AND PROFESSIONAL SERVICES
                           JULY 1, 2008 – DECEMBER 31, 2009

Term of Contract:               July 1, 2008 – December 31, 2009

Early Termination of Contract: Either party may terminate contract at any time with 60 days written notice.

Compensation:                   The current administrative rate is 33.876% based on Attachment A of the
                                contract. Administrative Costs are calculated on the total actual payroll plus
                                fringe benefits.

Employees:                      The RTA has no employees.

                                GNRC assigns employees to the following positions for the exclusive benefit of
                                the RTA:
                                RTA Executive Director                                 Diane Thorne
                                Rail Project Manager (to be reclassified as
                                        Commuter Rail Operations Director)             Allyson Shumate
                                Rideshare Services Director                            Glenda Griggs
                                Communications and Public Outreach Director            Vacant
                                Deputy Fiscal Officer                                  Vacant
                                Job Access Coordinator                                 Sharon Simmons
                                Rideshare Coordinator                                  Vacant
                                Operations Assistant –
                                        Customer Services Representative               Erin Collier
                                Customer Services Representative / Driver              Vacant
                                Intern                                                 Vacant


June 18, 2008 Board Agenda
                                                                                            Page 9
                             Other GNRC employees may be assigned particular tasks for the benefit of RTA
                             to provide the services agreed upon under the Scope of GNRC services.

GNRC Services:               Office space
                             Telephone service
                             Support services
                             Financial services including accounts receivable, accounts payable, monitoring of
                             bank balances and lines of credit, and development of monthly financial
                             statements for review and approval of RTA
                             Fund requests from the Federal Transit Administration ECHO system
                             Monthly reimbursement requests from TDOT
                             Annual audit
                             In-house legal staff services for preparation and review of contracts, leases, and
                             other legal documents, prepare legal opinions, and provide general legal advice
                             and assistance. Litigation is excluded except that GNRC legal staff may assist
                             outside litigators in preparing for litigation and may “second seat” the litigator
                             team.
                             Adequate public liability and other appropriate forms of insurance.
                             Incidental staff services as needed and requested.


        RTA SERVICES:        Scope of services denoting the objectives and tasks to be undertaken.
                             Grant matching funds for RTA grants.
                             Approval or disapproval of GNRC invoices and final work product.


        RTA RESTRICTIONS:        RTA will not do, require, provide, or furnish any of the following:
                                 •   Instruction, training, supervisory oversight, control or direction in the
                                     modes, ways, methods, details, manner, or means of how the GNRC is to
                                     do the work or perform services under the contract
                                 •   Schedule or routine of work except a final completion date
                                 •   Infringe or inhibit GNRC’s right and ability to employ other in assisting
                                     in the performance of the contract
    RTA RIGHT OF REFUSAL:            RTA may refuse or reject any and all final work products or results of
                                     GNRC’s work. However, the GNRC’s invoice for payment shall be due
                                     and payable to GNRC if GNRC exercised a good faith effort in
                                     complying with scope of GNRC services.
                                     All work products are the property of the RTA.


RECOMMENDATION: The Finance and Audit Committee recommend the RTA Board approve the
contract with GNRC for administrative services. This contract will be for six months with an option to
extend.



June 18, 2008 Board Agenda
                                                                                        Page 10
ITEM:           4b
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Mayor Rogers Anderson, Chair, Finance and Audit Committee
SUBJECT:        Music City Star Terrorism Insurance

ACTION:         Approve the purchase of Terrorism Coverage at a premium of $5,652.00.

BACKGROUND:
Staff briefed the RTA Board at the May 21, 2008 meeting on the insurance premiums. At that meeting,
the terrorism coverage was offered to the RTA at a premium of $12,527.00. Since this time, the carriers
have come back with an offer of the terrorism coverage for a premium of $5,652.00.
At the May 21, 2008 meeting, several questions arose regarding the terrorism coverage and how it was
applied and at what levels. The following are points of clarification:
        This coverage will insure the Music City Star operations against acts of terrorism
        Domestic terrorism is included
        The RTA is covered up to the limits of its policy which is $35 million
        The deductible applies
The trigger of $100 million that was listed in the briefing paper applied to the insurance carriers. In a
catastrophic event (such as September 11), if there is $100 million in claims or losses, then the insurance
carrier can be reimbursed by the government under the Terrorism Risk Insurance Act (TRIA).

ACTION: The Finance and Audit Committee recommend the RTA Board approve the purchase of
Terrorism Coverage at a premium of $5,652.00.


______________________
Approved                                                            Date


____________________________________                                ______________________________
Mayor Scott Foster, Chairman



June 18, 2008 Board Agenda
                                                                                     Page 11
ITEM:           4c
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Mayor Rogers Anderson, Chair, Finance and Audit Committee
SUBJECT:        Relax and Ride Express Service Fare Policy
ACTION:         Approve the Fare Policy for the Relax and Ride Bus Service

BACKGROUND:

The RTA held a public meeting on May 22, 2008, to receive comments regarding fare increases for the
Relax and Ride bus service. The comments received indicated a higher concern of the service being
cancelled than the fare increasing. Based on this meeting and the prices of fuel, the RTA is
recommending for approval the following fare for the Relax and Ride bus service:


Full Fare:                              $3.50 (increase from $2.50)
State of Tennessee:                     $2.70
20-Ride Pass will have a single fare:   $60.00
Single Ticket:                          $3.50


RECOMMENDATION: The Finance and Audit Committee recommend the RTA Board approve the
proposed rates for the Relax and Ride bus service.




______________________
Approved                                                              Date


____________________________________                                  ______________________________
Mayor Scott Foster, Chairman


June 18, 2008 Board Agenda
                                                                                  Page 12
ITEM:           4d
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Mayor Rogers Anderson, Chair, Finance and Audit Committee
SUBJECT:        FY 2009 Budget
ACTION:         Approve the FY 2009 Budget for all Programs except Commuter Rail

HIGHLIGHTS OF THE FY 2009 BUDGET:

The proposed FY 2009 RTA budget includes $219,749 to cover the GNRC’s administrative overhead
and office space. This budget includes a 3% cost of living increase for all employees.

The total proposed budget for the agency is:

Rideshare                            $   548,485
Rideshare Vehicle Purchase           $    100,000
Web Match                            $      41,619
Relax and Ride                       $    962,168
Seat Guarantee                       $    300,000
Job Access/Reverse Commute           $   426,458
CTAP Marketing Grant                 $     24,686
MPO Commuter Rail                    $     93,750
Total                                $ 2,497,166


RECOMMENDATION: The Finance and Audit Committee recommends the RTA Board approve the
FY 2009 Budget for the above programs.


__________________________
Approved                                                     Date


____________________________________                         ______________________________
Mayor Scott Foster, Chairman




June 18, 2008 Board Agenda
                                                                            Page 13
June 18, 2008 Board Agenda   Page 14
June 18, 2008 Board Agenda   Page 15
ITEM:           4e
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Rogers Anderson, Chair, Finance and Audit Committee
SUBJECT:        FY 2009 Commuter Rail Budget

ACTION:         Approve a Budget for the Commuter Rail

BACKGROUND:
Details to be mailed on Monday June 16, 2008.




June 18, 2008 Board Agenda                                            16
ITEM:              5b
DATE:              June 18, 2008
TO:                RTA Board

FROM:              Glenda Griggs
SUBJECT:           Relax and Ride Update

ACTION:            Information Item



                    Murfreesboro 96X Monthly Ridership
   8,000


   7,000


   6,000


   5,000


   4,000


   3,000


   2,000


   1,000


      0
           Jan       Feb     Mar    Apr     May     Jun      Jul    Aug     Sep     Oct     Nov          Dec
   2005    2,539    2,555   2,666   2,754   2,544   2,436   2,606   2,926   4,089   3,850   3,507    2,735
   2006    3,111    3,228   3,528   3,199   2,977   3,011   2,685   3,586   4,005   4,361   4,038    3,498
   2007    4,290    4,151   4,903   4,712   5,310   5,279   5,478   6,181   5,432   6,297   5,636    5,026
   2008    5,899    5,842   5,779   7,030   6,881




June 18, 2008 Board Agenda                                                                          17
                   Hendersonville 35X Monthly Ridership
   3,000



   2,500



   2,000



   1,500



   1,000



    500



      0
           Jan      Feb      Mar   Apr     May     Jun      Jul    Aug     Sep     Oct     Nov          Dec
   2006    665      612      814   774     1,000   1,184   1,045   1,130   1,192   1,471   1,374    1,110
   2007    1,489   1,412   1,509   1,571   2,128   1,959   2,017   2,285   1,741   2,200   1,703    1,492
   2008    2,092   1,759   2,167   2,278   2,627




June 18, 2008 Board Agenda                                                                         18
ITEM:           5d
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Allyson Shumate
SUBJECT:        Music City Star Update

ACTION:          Information Item


Ridership and Performance -

                                         Music City Star Average Daily Riders By Month

                                                                                                                                                                    18,000

                1400                                                                                                                                                16,000

                                                                                                                                                                    14,000
                1200
                                                                                                                                                                    12,000

                1000                                                                                                                                                10,000

                                                                                                                                                                    8,000
                                                                                                                                                              788
                   800                                                                                                                                              6,000
                                                                                                                                                        710
                                                                                                                                                  665
                                                                                          633 632 631 639 631                        642 623
                                                                                                                         606                                        4,000
                   600            549                 557
                                                                              523
                                                                                    558                                        555

                                         475 487                                                                                                                    2,000
                                                            453 454 461

                   400                                                                                                                                              -
                              07

                        Au 7




                        Fe 8

                        M 8
                        Fe 7

                        M 7




                        Se 7

                        O 7
                        Ja 6




                        Ja 7
                        O 6




                        N 7




                        M 08
                        M 7
                        N 6




                               8
                        Ju 7




                        D 7
                        D 6




                        Ap 8
                        Ap 7




                            l-0




                              0
                              0




                              0

                              0
                              0




                              0
                              0


                           r-0

                             -0




                             -0




                             -0
                            -0




                             -0
                             -0




                            -0
                            -0




                            -0
                            -0




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                                  Sep-   Oct-   Nov- Dec- Jan-    Feb- Mar- Apr- May- Jun-        Aug- Sep-       Oct-   Nov- Dec-   Jan-   Feb- Mar-   Apr- May-
                                                                                           Jul-07
                                   06    06      06   06   07      07   07   07   07   07          07   07        07      07   07     08     08   08     08   08

               Avg. daily trips   549    475    487   557   453   454   461   523   558   633   632   631   639   631    606   555   642    623   665   710   788
               total trips        5,493 13,07 10,22 11,13 9,054 9,081 10,14 10,98 12,28 13,29 13,27 13,87 12,14 14,50 12,73 11,10 12,83 12,45 13,30 15,61 16,55




June 18, 2008 Board Agenda                                                                                                                                     19
                                                                    Station Trends


                              3500
           Riders per month


                              3000
                              2500
                              2000
                              1500
                              1000
                               500
                                 0




                                              Fe 8
                                                    07




                                                    07
                                                      7




                                                      8
                                              Au 7
                                       6




                                              Se 7
                                                    07




                                              D 7
                                                      7
                                              D 6




                                              M 7
                                                      7




                                              M 8
                                                      8
                                                      6




                                              M 7




                                              N 7




                                              M 8
                                              N 6




                                                    0




                                                   -0

                                                   -0
                                     -0



                                                   -0




                                                  l-0
                                                   -0




                                                    0




                                                    0




                                                    0

                                                   -0
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                                                    0

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                                                    0
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                                              -0




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                                                     Lebanon        Martha   Mt. Juliet   Hermitage     Donelson




                                                   Donelson Shuttle Ridership

   350                                                                                                                    700
                                                         654
   300                               586                                                                           583    600
                                                                                                  558
   250                                                                       502                                          500
   200                                                                                                                    400
   150                                                                                                                    300
   100                                                                                                                    200
    50                                                                                                                    100
     0                                                                                                                    0
                              Jan-08               Feb-08              Mar-08             Apr-08            May-08

                                                               am            pm           trips




June 18, 2008 Board Agenda                                                                                           20
ITEM:           5d
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Allyson Shumate
SUBJECT:        Music City Star Special Events Update

ACTION:         Information Item


The following events are scheduled for Riverfront Park.


July 4th Fireworks – RTA plans to offer service to this event with a late afternoon departure from
Lebanon to Nashville with the return being 30 minutes after the completion of the fireworks. This will
be one train with additional cars.




June 18, 2008 Board Agenda                                                             21
ITEM:           6
DATE:           June 18, 2008
TO:             RTA Board

FROM:           Diane Thorne
SUBJECT:        Other Business




June 18, 2008 Board Agenda       22

				
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