EXECUTIVE BOARD MEETING - vablackchaplains.org by liuqingyan

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									              DEPARTMENT OF VETERANS AFFAIRS
           NATIONAL BLACK CHAPLAINS ASSOCIATION, INC.

                      EXECUTIVE BOARD MEETING
                           March 10-13, 2011

         INSTRUCTIONS TO THE TRAVELER
Program Title: DVA National Black Chaplains Association Executive Board Meeting

Lodging Location: Hilton Garden Inn Hampton Coliseum Central
                   1997 Power Plant Parkway
                   Hampton, VA 23666
                   Phone: 757-310-6323
Executive Board Meeting Location: Hilton Garden Inn and National VA Chaplain                Center
Hampton, Virginia

Transportation to additional meeting site: Government van and member POV’s if needed to
the National Chaplain Center. Note: The National Chaplain Center is about 2 miles from the
Hotel.

Hotel Phone: Main line: 757-310-6323
Hotel FAX: 1-757-310-6324

Program Begins: Friday, March 10, 2010 @ 8:00 a.m.
Program Ends: Saturday, March 13, 2010 @ 9:00 pm

March 10, and March 13 are designated travel days.

Travel Information:     1. Your travel clerk should prepare your travel authority.
                        2. Obtain your travel authority and advance travel funds.
                        3. Obtain a traveler’s itinerary worksheet from your travel clerk
                        4. Please do not schedule your return flight less than two hours
                      .    following the conclusion of the program.

   Because of strict security measures, passengers are urged to arrive at the airport at least two
   (2) hours before their fight due to increased time it may take to get through airline ticketing
   and security.
Funding: Travel expenses are to be funded by each Board Member’s Station, or the individual.
Other members of the Association are invited and encouraged to attend the Executive Board
Meeting
Executive Board Registration Fee: $50.00(Please call Chaplain Thomas Cobbs
for details)


Lodging: MAKE RESERVATIONS NOW! THIS HOTEL WILL FILL QUICKLY!
A block of rooms at Hilton Garden Inn Central is being held under the name DVA National
Black Chaplains or the group code DVA. Plan to arrive on Thursday, March 10, 2011. *To
reserve your room please call the phone number for Hilton Garden Inn Central
Reservations 757-310-6323. It is most important that you call no later than February 15th
to get the DVA discount rate of $77.00 plus tax.

 Note: The rate is $77.00 for single or double occupancy (if available) plus local taxes and fees.
Check-in time is 3:00 p.m. Check-out time is 11:00A. If your plans change you must cancel
your reservation at least 24 hours prior to arrival or your credit card will be billed and you will
be responsible for these charges.

Dress will be business casual.


Ground Transportation: Complimentary hotel shuttle service from the airport is NOT
available. The airport shuttle service may be obtained at the airport in Norfolk, or Newport
News Airport. It is less expensive than a taxi.


Meals: There will be a no host working lunch on Friday, and an evening no-host group
fellowship dinner on Saturday.
Program Questions: Chaplain Alice D. Tamrie, President
                   Richmond, VAMC
                   Richmond, Virginia 23249
                   804-675-5125 Office

                       Email: Alice.Tamrie@va.gov

Logistical Questions: Chaplain Thomas Cobbs
                         785-979-6282(for details)

								
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