MDACC- Mover RFQ - MD Anderson Cancer Center

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					Exhibit A - Service Provider’s Scope of Work


A. PROJECT DESCRIPTION – Mid Campus Building 1

    Provide comprehensive move services for the Mid-Campus Building 1 (1MC) Tenant
    Priorities 1, 2, and 3, 4, project phases for project 07-2444. The most qualified respondent
    will be selected for their ability to provide all move services as outlined in the project
    objectives for all 1MC Tenant Priorities 1, 2, 3 and 4. The University of Texas MD Anderson
    Cancer Center (MDACC) will initially fund and award the most qualified respondent move
    services for 1MC Priority 1 & 2 initially, with options to fund move services for Tenant Priority
    3 and 4 at a date to be determined. Project duration is immediate and shall continue through
    completion (currently estimated for the end of calendar year 2015).

    MDACC is soliciting Move Services qualifications for the activation, relocation and occupancy
    of the new Mid Campus Building 1 (1MC), deactivation and relocation services for
    decommissioned items from any vacated MDACC space/lease spaces. Respondents will be
    qualified for Move Services for Priorities 1, 2, 3 and 4 project phases of the 1MC project with
    award of Priority 1 and 2 only initially and alternate Move Services option for Priorities 3 and
    4 as required.

    The Mid Campus Building 1 (1MC) consists of twenty-four levels, and approximately
    1,500,000 gross square feet, with projected tenant occupancy of 4,500 employees. (See
    Attachment 1). The 1MC project duration for move services and relocation services is
    January 2011– December 2015.

    The 1MC move services project consists of the relocation of existing office, meeting, training
    filing, and storage spaces including but not limited to: Life Support Training, Welcome Center,
    Data Center Operations, and Employee Health and Well Being, which require special move
    services.

    Project Timing:
    Mid Campus Building 1 project is a multi-phase project from January 2011 through December
    2015. Please note there will be concurrent tasks and move services project teams required
    during this project. Appropriate project management, supervision, and manpower for
    activation and deactivation activities and teams are to be provided concurrently for the
    duration of the project.
    Approximate timeframes:
    Priority 1 and 2      2011-2013
    Priority 3            2013-2014
    Priority 4            2014-2015

    Background Information
    MDACC is currently under contract with a Design/Build firm to design and construct the 1MC
    facility’s shell and core, site work, and interior build-out for Tenant Priority 1 & 2. The 1MC
    project is using a fast track design-build delivery process and is under construction. MDACC
    Tenants programmed for relocation to the new 1MC facility need comprehensive move
    services of all existing office furnishings available for re-use, all supplemental new furnishings
    and office equipment to perform all functions in the new facility.

    The 1MC facility has designated public lobby spaces, public outdoor seating spaces, food
    court type dining spaces, a meeting center with ballroom, training, staff and equipment
    support spaces, building support, maintenance support and materials management facilities
    that will require move services.

    The 1MC facility’s main Tenant Floors are designed to incorporate both private and open plan
    office spaces. New office partitions have been evaluated and will be used as power and
    communication “spines” in the open-plan areas. These “spines” combined with existing and


Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                     1
Exhibit A - Service Provider’s Scope of Work


    new office partitions and free standing office furniture will create the open plan workstation
    environments.

    MDACC has implemented a standards program for all office, classroom, dining, lounge, and
    conferencing/meeting furnishings. MDACC safeguards resources by managing a “Furniture
    Churn” program whereby furnishings are constantly being staged, stored, refurbished, and re-
    used. MDACC maintains a comprehensive inventory and database of existing office
    furnishings stored in local warehouses and in warehouses contracted and maintained by a
    local office furniture dealer.

    MDACC uses a space inventory database, “FM Space” to manage all owned and leased
    space. Data identifying department names, space types, square footages, personnel
    locations and graphic floor plans of all current tenant spaces are kept in this database.

    MDACC uses a “Move Tracking Application” (MTA) to coordinate and track the physical move
    of Tenants to a new facility. Tenant information such as To / From locations,
    telecommunications, signage, personnel and ancillary spaces are managed using this
    application.

    The selected move services provider will be expected to utilize inventories, databases, MTA,
    existing and future drawings to provide move services for the 1MC project, facility readiness,
    operations, and special event requirements. (See Attachments 3, 4, 5, and 7.)


    Please note that a more detailed scope of work and phasing schedule will be provided
    as part of the RFP.

    Overall Project Scope – Move Services Provider
    Project Objectives
    The following objectives formulate, but are not limited to the basis of a successful move
    services and relocation effort, and shall be understood as minimum expectations of the
    Service Provider throughout the project duration:

    1.    Facilities Protection: Provision, installation, maintenance and removal of wall,
          corner and floor protection for the 1MC, as well as origin locations where required
          by MD Anderson Cancer Center (MDACC) and leased property ownership/agent.
          Protect as you go common and high traffic areas at MDACC and lease
          ownership/landlord requirements.

    2. Relocation of Existing Spaces: Relocation of existing office and storage spaces from
       multiple MDACC locations (owned and leased) to 1MC. (See Attachments 2 and 6.)
       Relocation of existing spaces will include extensive systems furniture deinstallation,
       relocation, and reinstallation. MDACC requires that all deinstallation & reinstallation of all
       Knoll systems furniture be performed by a Knoll-certified vendor. Please note that
       existing systems components will be frequently integrated with new components, and that
       the move vendor will be responsible for the appropriate integration of these components
       and their subsequent installation.

         The Knoll-certified vendor will be expected to analyze MDACC provided furniture plans,
         and to determine which brackets, end panels, and other components are needed for
         integration/relocation, based on these plans. Please note that as part of the relocation of
         existing spaces, the Selected Move Services Provider will also be responsible for the
         following:




Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                    2
Exhibit A - Service Provider’s Scope of Work


                  Hiring a licensed electrician as a subcontractor to disconnect, disassemble,
                   reassemble, and reconnect powered panels and furniture components during
                   each phase of the relocation.
                  Installation of name plates for all room and workstation signage, as per MDACC
                   specifications, after furniture relocation and installation is complete for each
                   move phase.
                  Provision of manpower for removal of labels from furniture & furniture
                   components once furniture has been reconfigured/reinstalled and the final punch
                   list walkthrough has taken place with MDACC and Furniture Vendor(s).
                  Provision of staging space and vehicles for relocated items that may need to be
                   held for 1 – 4 days during each priority and move phase.
                  Relocation of specialty groups, examples but not limited to: Welcome Center,
                   Training Rooms, Life Support Training, Data Center Operations, Employee
                   Health and Well being, and High Density Shelving areas to include relocation and
                   reconfiguration of shelving units, areas with oversized materials, clinical products
                   and technology.

    3. Potential Need for Contractor-Provided Warehouse Space: Throughout the course of the
       1MC Project, MDACC may potentially require 12,000 sq.ft. - 25,000 sq.ft. of climate-
       controlled warehouse space to be provided by the Selected Move Services Provider.

    4.    Requirement for deactivation and relocation of decommissioned items from Origin
         Spaces: All vacated spaces will require deactivation and relocation of decommissioned
         items in order for MDACC to vacate lease space by designated lease expiration dates
         and/or provide for redevelopment and renovation projects to commence in MDACC
         owned space.

         MDACC requires the Selected Move Services Provider to provide move services for
         deactivation and relocation of decommissioned items which includes but is not limited to
         the following:

                  Deinstall of systems furniture, freestanding furniture and equipment that MDACC
                   wishes to keep for future use and relocation of systems furniture, and other
                   assorted furniture, to an MDACC-owned warehouse, other MDACC facilities in
                   the Houston area, and various off site warehouses or vendor warehouses as
                   required. Systems furniture to be coordinated with Knoll-certified dealer and Lead
                   Planner Designer as required.
                  Deinstall of systems furniture, freestanding furniture and equipment that MDACC
                   has slated for auction and relocation of this systems furniture, and other assorted
                   furniture and equipment, to a location (or locations) designated by MDACC.
                  Deinstall, remove, and dispose of systems furniture, and other assorted furniture
                   and equipment that have been slated for disposal by MDACC.
                  Each origin site must be clear of all furniture, equipment, trash 10 to 30 days
                   prior to the lease space expiration date as determined by MDACC and the leased
                   property ownership.

         Deactivation and relocation of decommissioned items will occur in multiple phases
         concurrent with relocation and installation of furniture and equipment in 1MC.

    5. Potential Need for Additional Relocation-related Services: MDACC may elect to have the
       Selected Move Services Provider provide additional relocation related services, including
       but not limited to: the hanging of pictures, diplomas, marker boards, tack boards, and
       clocks; shelving unit assembly, racks, and technology; etc.

    6. Potential Need for Packing and Unpacking Assistance: The Selected Move Services
       Provider may be required to provide packing and unpacking services for departments


Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                      3
Exhibit A - Service Provider’s Scope of Work


         and/or individuals throughout the course of the relocation project as designated by
         MDACC.

    Please note that more details regarding potential needs will be provided as part of the
    Request for Proposal (RFP). Short Listed Respondents should be prepared to provide
    pricing for these options as part of their proposal submittal.


B. GENERAL DESCRIPTION OF SERVICES

    The Selected Move Services Provider shall provide services, which include moving of
    furniture, equipment and office contents and storage. The Selected Move Services Provider
    shall be responsible for using the proper equipment to ensure an efficient and expeditious
    move. Proper equipment will include, but will not be limited to: closed moving vans, closed
    security carriers for transporting equipment, rubber-wheeled dollies (in good condition and
    free of grease and dirt), aluminum or magnesium ramps of various sizes, clean, heavy-duty
    quilted commercial moving blankets, bubble and shrink wrap, static-free plastic monitor and
    keyboard bags, cartons and bins, library conveyors, oblique file carriers, motorized pallet
    jacks, a safe jack, and building protection materials as specified.

    The Selected Move Services Provider shall provide two-way communication devices for the
    use of both its service provider management team(s) and the project managers from
    MDACC, 48-hours prior to the actual move. It is expected that a minimum of ten (10) mobile-
    type devices (or adequate number of devices as appropriate for specific move phase
    requirements) will be needed for the duration of the relocation/project; all two-way
    communication must be able to connect with each of the buildings involved in the project. The
    cost for this service shall be included within each Move Service Provider’s overhead
    calculations with respect to its proposal. MDACC will not consider for payment any invoices
    related to the provision of this service.

C. MARKING AND TAGGING SERVICES

    The Selected Move Services Provider shall:
    1. In conjunction with Project Manager(s)/Planner Designers from MDACC and Furniture
       vendors, designate and assign move location numbers to all destination floor layouts,
       color code and mark all floor plans, and post floor plans at the 1MC destination and
       vacated origin space for each move accordingly.
    2. Supply all pressure sensitive move tags for the identification of items to be moved, pre-
       marked by Selected Move Services Provider using the assigned move location numbers.
    3. Affix tags to all furniture and equipment to be moved, and supply an adequate number of
       tags to each employee so that they may affix tags to their boxes.
    4. Supply and affix “do not move” tags to all items not being moved, if any.
    5. Assure that tags leave no residue when removed in a timely fashion following the move.
    6. Tag new products with room number and item number for ease of delivery and
       placement, and provide a list/report of issues, items not found during tagging.
    7. Provide complete directional and coding placards for origin and destination building,
       which shall be fully installed prior to any relocations or deliveries being made by Selected
       Move Services Provider. These directional and coding placards shall be removed and
       disposed of by Selected Move Services Provider during final completion of post-move
       services.

D. FACILITIES PROTECTION



Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                  4
Exhibit A - Service Provider’s Scope of Work


    1. The Selected Move Services Provider is required to provide protection for all floors
       (including tile and stone lobby areas) carpeted areas, walls, doors, and protruding
       corners where movement is focused. This includes, but is not limited to, the use of
       Masonite, koroflex, and rigid cardboard door and corner bucks.
    2. Protection may be installed on straight time solely at the discretion of MDACC and the
       lease ownership/landlord.
    3. All Masonite used by the Selected Move Services Provider shall be clean 3/8-inch hard-
       tempered sheets, whole and intact with no tears, gouges, water damages, or other
       defects. Masonite sheets shall be fastened to each other with 3-inch duct tape. At no time
       during the installation, maintenance or removal of protection should duct tape be affixed
       directly to carpet or any other flooring material.
    4. All koroflex to be used for the protection of walls and other painted, glass, and/or covered
       surfaces shall be a minimum of sixty (60) inches in height and shall be clean and free
       from rips or other defects.
    5. All tape to be used for the affixing of protective materials to walls and other painted
       and/or covered surfaces shall be tape that uses a non-residue adhesive, such as
       Minnesota Mining and Manufacturing “Scotch Brand 218” tape, or an equivalent tape.
       Opportunity must be given to MDACC’s construction manager for approval of the
       Selected Move Service Provider brand of tape and testing of protective materials on any
       surfaces prior to installation of protection as required.
    6. The Selected Move Services Provider must provide manpower to adjust and repair
       protection as necessary.
    7. The Selected Move Services Provider must remove all building protection materials in a
       clean and orderly fashion. All duct tape used to affix Masonite sheets, any Masonite
       debris, all wall protection, and all door and corner bucks must be removed from each
       work site by the Selected Move Services Provider.
    8. Any repairs to damaged surfaces caused by protective materials will be the responsibility
       of the Move Services Provider.

E. PHYSICAL MOVE SERVICES

    The Selected Move Services Provider shall:
    1. Ensure that adequate quantities of all necessary materials are available at all times.
    2. Supply all necessary tools, dollies, lifters, labels, cartons, bins, and other materials that
       may be required to perform specified moving tasks efficiently, at no extra charge.
    3. Be prepared to empty and pack contents of all bookcases, filing cabinets, storage
       cabinets, and racks and shall transport and replace as before in all bookcases, filing
       cabinets, storage cabinets, and racks at the new location, using laborers who meet the
       qualifications of records and technical specialists as required and noted in number
       eleven below. This service is a special request to be tracked and billed separately;
       department requesting service is billed directly for this service. A written request is
       required by the department and response to be request by the service provider before
       services are rendered.
    4. Pack all artwork located in private offices and common spaces into bins with corrugated
       material between each piece and deliver to a central location, if not otherwise tagged for
       specific locations, using tri-walled dishpacks where necessary for delicate and breakable
       items; wrap all oil paintings in glassine paper and pack into corrugated mirror cartons or
       wooden crates, as necessary.
    5. Place oversized objects/materials, fans step stools, and other miscellaneous items which
       do not fit into cartons neatly into bins. Bins shall not be overfilled, and items such as
       table lamps shall be fully padded before being placed into bins. Lamps, fans, and



Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                   5
Exhibit A - Service Provider’s Scope of Work


          heaters to be identified, packed separately, and relocated from origin space to
          designated location by MDACC.
    6.    Provide for any moving truck repairs and towing that may be required for the duration of
          each physical move/project.
    7.    Provide full blanket wrapping of all office casegoods furniture that is being relocated.
          Provide unwrapping and set-up of same at the new location. Provide shrink wrap for
          furniture and other products as required to secure and transport safety i.e. unlocked files,
          drawers, glass tops, etc.
    8.    Remove all packing and shipping materials from the new location and origin location.
    9.    Provide personnel and supplies for minor wood and metal furniture repairs. All such
          repairs which are necessary due to damage caused in the move are to be at the Selected
          Move Services Provider expense. No charge for labor or materials will be allowed.
          Additionally, in the interest of safety and prevention of damage, the Selected Move
          Services Provider shall ensure that no dollies are loaded in excess of three (3) cartons
          high, either prior to loading or on the truck.
    10.   Provide at least one foreman, one supervisor and one project manager, all meeting the
          qualifications for the respective job title listed in section H. below; at each origin and
          destination site for the duration of each shift’s work.
    11.   Medical, audio visual and technology equipment must be packed in accordance with
          manufacturer’s requirements and or industry standards.
    12.   Move Services Provider is required to participate in client walk throughs pre-move, and at
          completion of move activities, prior to commencement of client operations.

F. TECHNOLOGY MOVE SERVICES

    The safe transport and accurate placement of medical and technology equipment is critical to
    MDACC’s operations and the overall success of its relocation. Medical equipment includes
    but is not limited to: beds, patient room furniture, manikins, crash carts, IV poles, simulator,
    stretchers, wheelchairs, blood pressure machines, eye testing equipment, pharmaceuticals,
    room drapes, and clinic station monitors. Technology equipment includes but is not limited
    to: desktop PC set-ups (many with flat screen monitors and others with large-sized monitors),
    all data center operations equipment, printers, fax machines, small business machines,
    copiers, audio visual equipment, clinical equipment/stations and materials, etc. Appropriate
    manpower and supervision for activation and deactivation teams at origin and destination
    sites are to be provided concurrently for the duration of the project.

    1. As a part of its marking and tagging responsibilities, the Selected Move Services Provider
       will properly label each item of equipment to be moved. The Selected Move Services
       Provider Project Manager will mark his/her copy of the destination floor plan with each
       piece of equipment after he/she has labeled it, based on where the equipment is to be
       placed.
    2. The Selected Move Services Provider will assign laborers who meet the qualifications of
       records and technical specialists listed in number eleven below to follow the crew of
       technicians hired to deinstall technology equipment. Using materials specified the
       packers will individually pack each monitor, CPU, printer, fax machine and all large
       peripheral devices. The packers will then place each wrapped piece into a corrugated
       bin, equipment carriers, or other pre-approved container and will affix a label to the
       container giving the new location for each piece.
    3. The Selected Move Services Provider will provide plastic keyboard bags conforming at a
       minimum to the following specifications: bags shall be fourteen inches by twenty-four
       inches (14" by 24"), two millimeters (2mm) thick, and shall have a zippered closure. The
       Selected Move Services Provider will also provide plastic bags for the packing of all flat-
       screen monitors conforming at a minimum to the following specifications: bags shall be

Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                     6
Exhibit A - Service Provider’s Scope of Work


          twenty-nine inches by twenty-nine inches (29” by 29”), anti-static plastic with inflated
          bubbles that are approximately 9 per square inch. Service provider shall be prepared to
          provide bags sized appropriately for the product, device, and technology.
    4.    Keyboards, associated cables, and small peripheral devices will be placed in plastic
          keyboard bags by Selected Move Services Provider and MDACC technology
          representatives. The move services provider will confirm that all bags are accurately
          labeled prior to removal.
    5.    All printers, copiers, and fax machines will be blanket wrapped or shrink wrapped and
          moved upright without being tilted in any way.
    6.    All technology equipment will be moved in accordance with the appropriate vendor
          warranty and maintenance specifications. All technology equipment and other critical
          equipment must be moved on a priority basis including moving in partially full trucks.
    7.    The Selected Move Services Provider will then secure all equipment in closed, sealed
          moving trucks, remove protection at destination and place the equipment following
          MDACC’s protocol.
    8.    Once all technology equipment has been delivered, the Selected Move Services Provider
          Project Manager will confirm that each piece of equipment has been placed in the
          location he/she marked on his/her floor plan during the tagging process. All equipment
          must be properly accounted for prior to completion of the move.
    9.    Certain items, including file servers, network printers and other network devices, shall be
          designated as “high priority” items. The Selected Move Services Provider shall ensure
          that these items are immediately loaded onto a truck as soon as they become available
          to move, and the Selected Move Services Provider shall ensure that they are immediately
          delivered to the proper destination location whether that truck is fully loaded or not. As
          soon as the furniture is ready, all desktop computer equipment should be the first items
          delivered to, and placed in the new facility. All servers should be transported ahead of all
          other shipments in their own dedicated truck. There must be no delay in the transport of
          these high priority items.
    10.   Please note that the timely delivery of all technology equipment is considered the priority
          of each move phase. As soon as the furniture is ready, the Selected Move Services
          Provider shall be prepared to deliver and place equipment. This shall take priority over
          the delivery and placement of boxes and other contents to be moved. There must be no
          delay in transport of these high priority items.
    11.   All Equipment must be packed in accordance with manufacturer requirements and/or
          industry standards and relocation coordinated with the appropriate MDACC
          resources/personnel.

G. PROJECT STAFFING

    The Selected Move Services provider will be expected to furnish a sufficient staff of
    supervisory and labor personnel to perform all phases of work for this project in an orderly,
    timely, and efficient manner. There will be no excuse for failure of the Selected Move
    Services Provider to perform in a timely manner on specified dates with adequate crew sizes.

    As a material inducement to MDACC to enter into an Agreement, the Selected Move
    Services Provider will covenant that the same supervisory team (including one Project
    Manager and Assistant) for activation and deactivation teams will be in attendance
    throughout the duration of the Project, and will be responsible from the beginning of the
    Project to its completion. The supervisory team must be specifically named individuals.
    Members of this team can have no other assignments without the permission of MDACC.
    Additionally, no replacement shall be made without the prior written approval of MDACC, 30
    days before to the event or change.



Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                     7
Exhibit A - Service Provider’s Scope of Work


    The Selected Move Services Provider will provide MDACC with a weekly and daily list of total
    manpower and vehicles to be used for the project. This will be done in advance of each
    activity.

    Employers are required by Federal law to verify that all employees are legally entitled to work
    in the United States. Accordingly, MD Anderson Cancer Center reserves the right to request
    legally-mandated, employer-held documentation attesting to the same for each person
    assigned work under any contract awarded as a result of this solicitation. In accord with such
    laws, MD Anderson Cancer Center does not discriminate against individuals on the basis of
    national origin or citizenship.

H. MINIMUM QUALIFICATIONS OF SELECTED MOVE SERVICES PROVIDER STAFF

         Staff proposed by the Selected Move Services Provider for this Project must meet the
         following mandatory requirements and must be able to read, review floor plans and
         communicate in English. Selected Move Services Provider is to provide a Move
         Services organization chart to be made available for each move for the duration of the
         project.

    1. Laborer(s), General
       Minimum six (6) months of commercial and biomedical moving experience
       Full understanding of conduct policy specified below
       Basic understanding of labeling procedures and implementation
       Ability to work as directed

    2. Laborer(s), Records & Technical/IT/Audio Visual Specialist(s)
       Minimum one (1) year of commercial and biomedical moving experience
       Full understanding of conduct policy specified below
       Full understanding of labeling procedures and implementation
       Ability to work as directed
       Full understanding of file, library and equipment packing requirements specified within
       this document

    3. Laborer(s), Mechanic(s), Carpenter(s)
       Minimum one (1) year of commercial and biomedical moving experience
       Full understanding of conduct policy specified below
       Basic understanding of labeling procedures and implementation
       Ability to work as directed
       Ability to use levels, screw guns and other tools required to secure filing cabinets, metal
       shelving and bookcases basic furniture de-installation, reinstallation and basic wall
       mounting of equipment

    4. Driver(s)
       Minimum two (2) year of commercial and biomedical moving experience
       Minimum four (4) years of commercial driving experience
       Full understanding of conduct policy specified below
       Basic understanding of labeling procedures and implementation
       Ability to work as directed
       Complete knowledge of vehicle and equipment operation
       Current valid licensing, as required by law

    5. Foreman, General
       Minimum two (2) years of commercial and biomedical moving experience


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Exhibit A - Service Provider’s Scope of Work


         Minimum one (1) year as a foreman
         Full understanding of conduct policy specified below
         Full understanding of and ability to perform records and technology packing and
         unpacking
         Full understanding of facility protection requirements specified within this document and
         ability to direct crews in their implementation
         Ability to read and understand floor plans
         Ability to implement labeling procedures
         Full understanding of each shift’s assignments and goals
         Ability to direct and manage crews of up to ten (10) laborers, six (6) supervisor(s) or Lead

     6   Supervisor, Lead Foreman
         Minimum five (5) years of commercial and biomedical moving experience
         Minimum two (2) years experience as a foreman or supervisor
         Full understanding of conduct policy specified below
         Full understanding of and ability to perform records and technology packing and
         unpacking
         Full understanding of file allocation and shelf assignment procedures
         Full understanding of facility protection requirements specified within this document and
         ability to direct crews in their implementation
         Ability to read, understand, color-code and number floor plans
         Ability to implement labeling procedures
         Full understanding of each shift’s assignments and goals
         Full understanding of overall project goals and schedule
         Ability to direct and manage crews of up to thirty (30) laborers and three (3) general
         foremen

     7. Project Manager(s), Lead Supervisor(s), and Assistant Project Manager(s)
        Minimum eight (8) years of commercial and biomedical moving experience
        Minimum three (3) years experience as a supervisor, including at least three (3) projects
        similar in scope to that of MD Anderson Cancer Center
        Full understanding of conduct policy specified below
        Full understanding of and ability to perform records and technology packing and
        unpacking
        Full understanding of file allocation and shelf assignment procedures
        Full understanding of facility protection requirements specified within this document and
        ability to direct crews in their implementation
        Ability to read, understand, color-code and number floor plans
        Ability to implement labeling procedures
        Full understanding of each shift’s assignments and goals
        Full understanding of overall project goals and schedule
        Full understanding of and ability to manage overall project budget
        Excellent communications skills
        Ability to actively attend, participate and contribute to project and change management
        meetings
        Ability to provide daily activation and deactivation move services schedules and
        manpower schedules for each site and each move
        Ability to direct and manage crews of up to sixty (60) laborers, six (6) general foremen
        and two (2) supervisors

I.   RESPONSIBILITIES of MOVE SERVICES PROVIDER PROJECT MANAGER(s)

     The selected move services project manager and designated move services staff will
     manage and schedule move services of the moves into 1MC, and out of MDACC space and
     leased space under the direction/guidance of MDACC project activation and deactivation



Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                    9
Exhibit A - Service Provider’s Scope of Work


    team and will direct work of the move services provider staff in conjunction with MDACC
    planning staff for the duration of the project.

        Understand and factor in the resource demands to maintain normal operations, while
         activating the Mid Campus Building 1 (1MC) and deactivating vacated MDACC
         space/lease spaces.
        Review, analyze and expand upon the Preliminary Occupation Schedule (to be provided
         to the successful move services provider).
        Daily review of established 1MC Project schedule with 1MC activation project team
         member as assigned. Document responsible vendor/discipline and resource load
         schedule for finite resources such as Owners IT staff, MDACC project team,
         coordinators, etc.
        Supervise/perform/verify/coordinate and assure completion of move services activation
         and deactivation tasks as identified and required to accomplish the 1MC Project
         schedule.
        Develop and manage detailed furniture and equipment installation and relocation move
         services schedule including timelines for refurbishment or recovering, etc. Coordinate
         with MDACC Lead Planner, Equipment Project Manager and Owners furniture vendor(s)
         to understand requirements and responsibilities and identify delivery dates/ pick up for
         each department for coordination with furniture and equipment orders, as required.
        Distribute schedule information to 1MC project team and update weekly.
        Develop detailed task lists by department with due dates and track completion as
         needed.
        Review construction milestones by floor for readiness of building to move, receive and
         install furniture, computers, equipment, etc. Update move services schedule and inform
         project team daily based on latest construction information.
        Enable Owner to review schedules electronically and recommend strategies to simplify
         Owner’s integration with activation and deactivation schedule for other scheduling needs
         handled in separate schedules managed by Owner. Coordination said schedules with
         owner and general contractor.
        Integrate with other owner schedules as needed.
        Coordinate elevator, dock, parking, assembly staging, and other shared logistic
         schedules to ensure access by multiple parties and avoid delays and added labor due to
         these conditions being compromised or unavailable to a trade.

    Identify special requirements for move (hazardous materials, radioactive agents, safety seals
    for equipment, temporary street closures, lane closures, corridor protection, dust protection,
    etc.) Schedule and coordinate work with Environmental Health and Safety, UTPD, MDACC
    resource groups.

        Review current scope for revisions as needed with MDACC.
        Confirm move contractor staffing plan as required.
        Conduct walk-through of new buildings and existing locations.
        Prepare and assemble project documentation for each move priority and move phasing.
        Verify furniture relocation services are provided by a Knoll certified dealer.
        Coordinate with MDACC warehouses, docks, and storage facilities as required by project.

J. PRE-MOVE ACTIVITIES

    Pre-move services include pre-move of specified items to facilitate the needs of the tenant
    groups and to expedite the needs of the relocation schedule. Pre move activities to be
    identified for each department/resource groups as required during the planning process for
    the duration of the project.

        Provide moves services required for facility readiness, facility operations, lease building
         site preparation, and special events as required.

Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                   10
Exhibit A - Service Provider’s Scope of Work




    Purge Campaign

        Assist with promoting purge activities prior to each move (i.e. identifying areas where
         large volumes of box storage, paper storage, and unused equipment are located).
        Coordinate collection and physically remove unused, discarded furniture and equipment,
         and trash. Identify and document space, labor, methodology and schedule on-site and/or
         off-site holding as required.

    Move Preparation

        Provide content for revising how-to lists, document standards, safety guidelines,
         activation, decommissioning and deactivation info, and other reference materials in
         existing Move manual.
        Educate department Move Coordinators of move tasks and schedules.
        Assist with documentation of 1MC project schedule.
        Coordinate with Owner routes or temporary access requirements.
        Confirm elevators and dock usage coincides with move schedule.
        Meet with Owner’s Security (UT Police) personnel and arrange for any street closures or
         temporary measures for move.
        Conduct pre-move walk through and ensure move preparation activities of new space
         and existing space have been completed, provide all move materials and staging area
         per department/per floor/per move phase, validate with each department (offices, clinics,
         etc.) to insure move completion per published occupancy schedule.
        Field calls and inquiries as needed to resolve and direct issues related to the move
         activities and department operation that arise from occupancy.
        Provide Management and dedicated staffing for Move Central Call Center.
        Set up Move Central and Move Central database.
        Determine Move Central, triage, review and edit Move Central Work Flow Process
         (process to be provided as part of the RFP.
        Supervise/perform/verify/coordinate and assure completion of moves services tasks
         identified to complete the 1MC Project schedule.

    Owner’s/Leased/Non-Medical Equipment

        Assist the Owner with coordination of all equipment that is to be installed in the new
         spaces.
        Coordinate and notify representatives from the leasing vendor for PC’s, printers, copiers,
         vending machines, etc. to be on site and provide all services per contract.
        Assist Owner’s IT and audio visual department with logistical planning to document to-
         and-from locations and develop a task list related to movement of PC’s, printers, copiers,
         and other equipment as required.
        Coordinate and verify receipt of equipment into storage area, and ultimately final location
         of equipment.
:
    New Equipment Installations

    Manage Receiving/Warehouse/Direct Shipment Activities

        Coordinate with 1MC building general contractor and provide documentation of product in
         and out to Owner and Equipment Planners.
        Supervise coding, tagging, and staging.
        Monitor damage control and security measures.
        Monitor damage claims and report to Owner status of resolution.


Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                   11
Exhibit A - Service Provider’s Scope of Work


        Monitor acceptance methods between carrier, warehouse, any dock/storage areas and
         final destinations.
        Monitor cleanup and debris removal by responsible parties.

K. RELOCATIONS

    Coordinate Schedule with Departments and MDACC Activation and Deactivation Teams for
    arrival times, all move services and lock down activities of Move Services Provider and sub
    contractors.

        Monitor readiness of department and report delays or changes to Activation Leadership
         Team.
        Maintain daily status report of department locations throughout the staggered phases of
         the move for Owner use.
        Monitor Conformance with Move Manual and Policies.
        Attend project planning, furniture planning, and department move meetings as required.
        Manage All Moves/Relocations and provided all materials, carton, crates, dollies, lifts as
         required for activation and deactivation activities.
        Provide Management and staffing for Move Central Call Center.
        Field calls as needed to resolve and direct issues related to the move activities and
         department operation that arise from occupancy.
        Input Move Central tickets in to Move Central database.
        All Move Central tickets must be triage per Move Central Work Flow Process.

L. POST MOVE ACTIVITIES

    Coordinate and Schedule with Departments and MDACC Activation and Deactivation Teams
    for arrival times and all move services activities of Move Services Provider and sub
    contractors.

        Provide Management and staffing for Move Central Call Center.
        Field calls as needed to resolve and direct issues related to the move activities and
         department operation that arise from occupancy.
        Data Input Move Central tickets in to Move Central database as required.
        All Move Central tickets must be triage per Move Central Work Flow Process.
        Provide a punch list for deactivated space. Ensuring all boxed goods, furniture,
         computers, equipment, trash were removed and relocated to the appropriate destination.
         Coordinate deactivation activities with project team, MDACC real estate and per lease
         terms and conditions for each facility.
        Provide a punch list for activated space ensuring all boxed goods, furniture, computers,
         and equipment were received.
        Assist in surplus and auction furniture and equipment collection, inventory, relocation,
         transport and management to the appropriate disposition site.

M. CODE of CONDUCT

    The following rules of conduct represent a minimum requirement for all employees, sub-
    contractors, agents, representative and management of the Selected Move Services
    Provider. The rules of conduct must be posted at all locations where activity occurs. It is the
    responsibility of the Service Provider to ensure that each member of its workforce
    understands and complies with these rules.

              1. Courteous and respectful behavior is expected at all times. Use of foul or
                 derogatory language will not be allowed.


Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                  12
Exhibit A - Service Provider’s Scope of Work


              2. Meals and breaks will be taken at the same time by all movers in a designated
                  break area, coordinated, and scheduled with the MDACC representative and
                  /scheduled in accordance with required move services activities.
              3. At no time will any mover eat or drink except within the designated break area.
              4. Use designated trash receptacles for cups and other garbage. Do not leave
                  meal/break containers behind. Throw them away.
              5. MDACC is a non-smoking campus. Smoking is not permitted anywhere on
                  MDACC property.
              6. With the exception of pay phones, use of MDACC’s telephones is forbidden.
                  Exceptions will be made for medical emergencies with the approval of your
                  supervisor and/or a representative of MDACC.
              7. Use of your own personal mobile phone during non-break time is not allowed.
              8. Use of portable electronic devices, such as tape players or CD players, is not
                  allowed at any time. Use of electronic devices belonging to MDACC such as
                  radios or computers, is forbidden.
              9. Keep personal belongings together in the area designated by your supervisor.
                  MDACC representatives have the right to inspect at will all bags and/or packages
                  brought on or off any MDACC site or MDACC lease space.
              10. Selected Provider staff will be required to use the bathroom facilities assigned to
                  them by MDACC. The Selected Services Provider is expected to leave the
                  bathroom clean and free of debris at the end of each workday.
              11. Security personnel are present in each of the buildings. Security has the authority
                  to examine any item being removed from any building at any time.
              12. Move Services Provider and vendor staff will wear company uniforms at all times
                  while on site.
              13. Move Services Provider staff will wear their company’s photo ID at all times, and
                  may be required to also wear MD Anderson Cancer Center ID at all times while
                  working on MD Anderson Cancer Center sites. ID must be worn in a clearly
                  visible and appropriate manner and staff must adhere to MDACC badge policy.
                  (See Attachment 8.)
              14. All other sub-contractor, vendor staff will be required to adhere to MDACC sign-in
                  and ID protocols, which will be provided to the selected Move Services Provider
                  and vendor(s). These sign-in and ID protocols include, but are not limited to,
                  presentation of photo ID at sign-in, the wearing of uniforms at all times while on
                  site and the wearing of appropriate ID while on site.

    Failure to follow any of these rules will result in Service Providers immediate and permanent
    dismissal from the project.




Request for Qualifications- MD Anderson Cancer Center: Mid-Campus Building 1 Project                    13
CP&M Project No. 072444
Mid Campus Building One (1MC)
RFQ for Move Services
                                            ATTACHMENT 1 – 1MC Tenant List
NOTE: All Tenant listings and square footages are approximate. Tenant names, quantities and square footages are subject to
change at any time during project duration.

Priority 1 Tenants
                                                                                                                                  REV
 Move        Lease                                                                                               Exist     REV
Priority                Dpt._No.                       Dpt._Nm.                    Current Location Bldg. Name
                                                                                                                          FTE's
                                                                                                                                  2014     1MC Floor Location
           Expiration                                                                                            SF               DGSF

   1       7/31/2011     600684    CIO - Welcome Center                        Fannin Office Building (FOB)       3,958     34     4,433         5(N)
   1       8/31/2011     100100    CFO - Financial Planning & Analysis         Fannin Medical Plaza (FMP5)        3,154     21     3,315         7(S)
   1       8/31/2011     103200    CFO - General Accounting                    Fannin Medical Plaza (FMP4&6)      5,452     27     4,073         9(S)
   1       8/31/2011     103400    CFO - Financial Reporting & Acctg           Fannin Medical Plaza (FMP4)        1,823      8     1,823         9(S)
   1       8/31/2011     103500    CFO - Payroll                               Fannin Medical Plaza (FMP6)        3,381     19     3,248         9(S)
   1       8/31/2011     103600    CFO - Grants & Contracts Accounting         Fannin Medical Plaza (FMP2&6)      8,691     52     7,170         7(N)
   1       8/31/2011     103700    CFO - AP & Employee Reimbursements          Fannin Medical Plaza (FMP6)        2,848     34     4,718         9(S)
   1       8/31/2011     103800    CFO - Treasury Services & Ops               Fannin Medical Plaza (FMP4)        2,216     12     2,333         9(S)
   1       8/31/2011     175101    CIO - Administrative & Financial Services   (FMP4) (TMC) (FBB10)               5,935     74    10,013         7(S)
   1       8/31/2011     202100    CFO - Controller's Office                   Fannin Medical Plaza (FMP3&4)      1,603      6     1,613         9(S)
   1       8/31/2011     600481    CFO - Clinical Revenue/Reimbursement        Fannin Medical Plaza (FMP)         8,000     42     7,035         8(S)
   1       8/31/2011     600695    CFO - Business Analytics                    Fannin Medical Plaza (FMP4)        1,865     20     3,000         7(S)
   1       8/31/2011     600812    CFO - Clinical Research Finance             Fannin Medical Plaza (FMP)          998      24     3,533         7(N)
   1       8/31/2011     600820    CFO - Research Finance                      Fannin Medical Plaza (FMP3)        3,395      8     1,823         7(N)
   1       8/31/2011     600825    CFO - Financial Controls                    Fannin Medical Plaza (FMP3)         982      10     1,598         9(S)
   1       8/31/2011     600841    CFO - Research Finance, AVP Office          Fannin Medical Plaza (FMP)          900       5     1,308         7(N)
   1       8/31/2011     600860    CFO - Sponsored Programs                    Fannin Medical Plaza (FMP)         2,000     23     3,210         7(N)
   1       11/30/2011    104100    HR Administration                           TMC 2450 (TMC)                     1,370     18     3,495         6(N)
   1       11/30/2011    104200    HR Employee Development                     TMC 2450 (TMC)                     2,219     28     4,590         6(N)
   1       11/30/2011    104300    HR Service Center                           TMC 2450 (TMC)                     8,617     32     7,950         2(S)
   1       11/30/2011    104600    HR Generalist Organization                  TMC 2450 (TMC)                     4,147     28     4,058         6(N)
   1       11/30/2011    104700    HR Recruitment                              TMC 2450 (TMC)                     8,173     39     7,523         2(S)
   1       11/30/2011    174100    Employee Health & Well-being                TMC 2450 (TMC)                     5,378     32    11,577         2(N)
   1       11/30/2011    600573    HR Admin Staff Services                     TMC 2450 (TMC)                      107       0        0          PAT

Page 1 of 5
CP&M Project No. 072444
Mid Campus Building One (1MC)
RFQ for Move Services
  1      11/30/2011     600618   HR Organization Development                  TMC 2450 (TMC)                      752    10    1,493        6(N)
  1      11/30/2011    600810    EEO & HR Regulations                         TMC 2450 (TMC)                     1,139   11    2,310        6(S)
  1      11/30/2011    104400    HR Rewards & Recogn Admin                    TMC 2450 (TMC)                     1,027   2      375         6(N)
  1      11/30/2011    600620    HR Rewards & Recogn Comp                     TMC 2450 (TMC)                      945    7     1,208        6(N)
  1      11/30/2011    600621    HR Rewards & Recogn Benefits                 TMC 2450 (TMC)                     3,471   25    4,298        6(N)
  1      11/30/2011    600720    HR - Rewards & Recogn Programs               TMC 2450 (TMC)                      859    4     1,283        6(N)
  1      11/30/2011    136100    Internal Audit                               TMC 2450 (TMC)                     3,625   23    4,133        6(S)
  1      11/30/2011    208600    Institutional Compliance                     TMC 2450 (TMC)                     8,198   43    5,933        6(S)
  1      12/31/2011    600541    CFO - Business Continuity Planning           Fannin Bank Building (FBB4)        1,528   7     1,215        6(S)
  1      12/31/2011    600687    CFO - Revenue Collections                    Fannin Bank Building (FBB16)       9,638   82    9,975        8(N)
  1      12/31/2011    600690    CFO - Denials Management                     Fannin Bank Building (FBB16)       1,444   10    1,958        8(S)
  1      12/31/2011    600819    CFO - Revenue Billing                        Fannin Bank Building (FBB17)      10,310   65    7,733        8(S)
  1      12/31/2011    600686    CFO - PBS Administrative Services            Fannin Bank Building (FBB3)        2,386   10    2,033        8(N)
  1      12/31/2011    600688    CFO - Service Documentation                  Fannin Bank Building (FBB3)        8,083   70    8,648        8(N)
  1      12/31/2011    600691    CFO - Revenue Capture and Support            Fannin Bank Building (FBB3)        1,654   20    3,015        2(S)
  1           N/A     799999F    1MC Bldg Support - Materials Distribution    N/A                                 N/A    5     5,777       B, 1(S)
  1           N/A     799999I    1MC Bldg Support - Building Services         N/A                                 N/A    4     6,922          B
  1           N/A     799999J    1MC Bldg Support - Campus Operations         N/A                                 N/A    5     4,227          B
  1           N/A     799999K    1MC Bldg Support - Security                  N/A                                 N/A    4     2,261        1,2,3
  1           N/A     799999O    1MC Bldg Support - Shared Conf. Space        N/A                                 N/A    0     9,718      2,6,7,8,9
  1           N/A     799999P    1MC Bldg Support - Shared Break Rooms        N/A                                 N/A    0    11,213      2,6,7,8,9
  1           N/A     799999G    1MC Bldg Support - Convienience Store        N/A                                 N/A    2     1,424        1(S)
  1           N/A     799999D    1MC Bldg Support - New Data Center           N/A                                 N/A    13   29,348          4
  1           N/A     799999D    1MC Bldg Support - Future Data Center        N/A                                 N/A    0     8,228          4
  1           N/A     799999E    1MC Bldg Support - Meeting Center            N/A                                 N/A    7    19,796        3(N)
  1           N/A     799999G    1MC Bldg Support - Dining Services           N/A                                 N/A    0    24,509   1(N), 1(S), 3(N)
  2       4/31/2012   799999N    1MC Bldg Support - Shared Conf/Break Space   N/A                                 N/A    0    10,000        5,10
  2       5/31/2012    203100    Life Support Training Center                 Fannin South Professional (FSP)    7700    6    14,153        2(N)
  2           N/A      164200    Managed Care                                 Fannin Holcombe Building (FHB3)    2,293   8     1,875        7(N)
  2           N/A      184100    PRS Administrative Services                  Fannin Holcombe Building (FHB3)    2,752   31    4,943        9(N)
  2       8/31/2012    600685    Global Academic Programs                     Greenpark One (GP4)                4,912   18    2,963        10(N)
  2       8/31/2012    600839    Global Clinical Programs                     Greenpark One (GP4)                6,695   29    3,030        10(N)
Page 2 of 5
CP&M Project No. 072444
Mid Campus Building One (1MC)
RFQ for Move Services
  2      8/31/2012      600852   Global Business Development                       Greenpark One (GP4)                22,827    32    6,998        10(N)
  2       9/31/2012    199200    CIO - Information Technology Services             Fannin Bank Building (FBB4)         2,244    31    4,658        5(S)
  2       3/31/2013    600769    EMR Development & Support                         Kirby FBB9 FBB2                     5,906   113   13,358        9(N)
  2       3/31/2013    159100    HIM Administration                                Kirby                               1,265    8     1,665        5(S)
  2       3/31/2013    159300    HIM Quality Mgmt & Monitoring                     Kirby                               2,087    9     1,035        5(S)
  2       3/31/2013    600880    HIM Client Services                               Kirby                                        8     1,043        5(S)
  2       3/31/2013    159500    HIM Clinical Coding                               Kirby                               3,967    13    1,913        5(S)
  2       3/31/2013    600823    HIM Quality & Document Mgmt                       Kirby                               1,336    17    2,445        5(S)
  2       3/31/2013    600824    HIM Document Imaging                              Kirby                               6,755    37    4,733        5(S)
  2       3/31/2013    600158    Surgery Scheduling                                Kirby                                        6     1,200        5(S)
  2       3/31/2013    600793    OCR - Multicenter Clinical Research (DMC)         Kirby                                        59    7,620        10(S)
  2      12/31/2013    196100    Technology Commercialization                      Greenpark One (GP1)                 3,763    12    2,783        10(N)
  2           N/A     799999H    1MC Bldg Support - Fitness Center                 N/A                                  N/A     0    18,558        2(S)
  2           N/A     799999L    1MC Bldg Support - Retail                         N/A                                  N/A     0    16,675   1(N), 1(S), 3(N)
  2           N/A      224200    Donor Operations                                  N/A                                  N/A     9     2,444        3(S)
  3      12/31/2013   799999M    1MC Bldg Support - Working Mothers Rm.            N/A                                  N/A     0      450          13
  3      12/31/2013   799999N    1MC Bldg Support - Shared Conf/Break Space        N/A                                  N/A     0    16,744     11,12 & 13
  3       2/16/2014    600104    Services Corporation                              Greenpark One (GP5)                 7,468    29    6,135        10(S)
  3       2/16/2014    600521    Marketing                                         Greenpark One (GP2 & 4)             2,477    12    3,570        10(S)
  3       2/16/2014    600705    Physicians Network                                Greenpark One (GP4)                 5,263    40    6,113        10(S)
  3       4/30/2014    102100    Physician Relations                               Greenpark One (GP5)                 4,160    25    5,123        13(S)
  3       4/30/2014    102500    Office of Health Policy                           Greenpark One (GP5)                 3,040    17    3,263        11(S)
  3      12/31/2014    600691    CFO - Revenue Capture and Support                 Fannin Bank Building (FBB2)         5,721    28    3,323        6(S)
  3      12/31/2014    175106    CIO - Data Mgmt Applications & Svcs               FBB2 (FMP, TMC)                     6,757    57    8,550        11(N)
  3      12/31/2014    191100    CIO - Chief Information Officer                   Fannin Bank Building (FBB7 & 8)     6,215    22    7,793        11(N)
  3      12/31/2014    189100    CIO - Research IS & Technology Svcs               Fannin Bank Building (FBB9 & 10)    1,919    31    4,410        12(S)
  3      12/31/2014    194100    CIO - Information Technology Services-Help Desk   Fannin Bank Building (FBB11)        6,937    42    6,818        5(N)
  3      12/31/2014    194100    CIO - Information Technology Services             Fannin Bank Building (FBB6)        13,811    88   11,220        12(N)
                                                                                   Fannin Bank Building (FBB7, 9 &
  3      12/31/2014    199100    CIO - Data Ctr Ops & Technical Svcs
                                                                                   10)
                                                                                                                       3,742    55    6,953        12(S)
  3      12/31/2014    600604    CIO - Information Security                        Fannin Bank Building (FBB2)         2,252    38    4,983        11(S)
  3      12/31/2014    600667    CIO - Internet Services                           Fannin Bank Building (FBB8)         6,937    38    5,138        12(S)

Page 3 of 5
CP&M Project No. 072444
Mid Campus Building One (1MC)
RFQ for Move Services
                                                                            Fannin Bank Building (FBB7, 9 &
  3      12/31/2014    600768   CIO - Clinical Applications&Support
                                                                            10)
                                                                                                              10,083    93   10,553         11(S)
  3      12/31/2014    600770   CIO - Network Services                      Fannin Bank Building (FBB11)       1,637    32    9,960         12(N)
  3      12/31/2014    600771   CIO - Project Support & Coord Svcs          Fannin Bank Building (FBB11)       1,287    22    3,330         12(S)
  3      12/31/2014    208400   Legal Services                              Fannin Bank Building (FBB15)      11,315    49    9,240         13(N)
  3      12/31/2014    600772   Purchasing Services                         Fannin Bank Building (FBB14)       1,128    20    2,063         13(S)
  3      12/31/2014    600773   Sourcing & Contract Mgmt                    Fannin Bank Building (FBB14)       2,319    34    3,945         13(S)
  3      12/31/2014    600861   UT System Supply Chain Alliance             Fannin Bank Building (FBB14)        301      4     495          13(S)
  3      12/31/2014    600750   Supply Chain Administration & Support Svc   Fannin Bank Building (FBB14)       1,024    14    1,718         13(S)
  3      12/31/2014    146400   Supply Chain Management                     Fannin Bank Building (FBB14)       6,228     2    2,603         13(S)
  3      12/31/2014    600650   HUB & Fed Small Business Prog               Fannin Bank Building (FBB14)        520      5     540          13(S)
  3           N/A     179100    UTPD - Administrative Offices               N/A                                 N/A     0     6,874         10(S)
  3           N/A     179100    UTPD - Police Command Center (PCC)          N/A                                 N/A     25    5,835          5(N)
  3           N/A     600539    EH&S Comm. Ctr.                             N/A                                 N/A     25    3,213          5(N)
  3           N/A     799999O   Additional Group (TBD)                      N/A                                 N/A     0    42,863   19(N), 19(S), 20(S)
  4           N/A      P4DA     Priority 4 - Department A                   Pickens Academic Tower                     132   14,459
  4           N/A      P4DB     Priority 4 - Department B                   Pickens Academic Tower                      45   13,965
  4           N/A      P4DC     Priority 4 - Department C                   Pickens Academic Tower                      36   11,475           16
  4           N/A      P4DD     Priority 4 - Department D                   Pickens Academic Tower                      57   21,863           17
  4           N/A      P4DE     Priority 4 - Department E                   Pickens Academic Tower                      22    8,442           21
  4           N/A      P4DF     Priority 4 - Department F                   Pickens Academic Tower                      39   14,630           14
  4           N/A      P4DG     Priority 4 - Department G                   Pickens Academic Tower                      21   17,385           15
  4           N/A      P4DH     Priority 4 - Department H                   Pickens Academic Tower                      33   14,433           15
  4           N/A       P4DI    Priority 4 - Department I                   Pickens Academic Tower                      12   10,013           16
  4           N/A      P4DJ     Priority 4 - Department J                   Pickens Academic Tower                      8     3,506           14
  4           N/A      P4DK     Priority 4 - Department K                   Pickens Academic Tower                      10    4,608           14
  4           N/A      P4DL     Priority 4 - Department L                   Pickens Academic Tower                      54   14,346           13
  4           N/A      P4DM     Priority 4 - Department M                   Pickens Academic Tower                      13   11,621           16
  4           N/A      P4DN     Priority 4 - Department N                   Pickens Academic Tower                      5     5,250           18
  4           N/A      P4DO     Priority 4 - Department O                   Pickens Academic Tower                      8     4,905           21
  4           N/A      P4DP     Priority 4 - Department P                   Pickens Academic Tower                      19    7,860           19
  4           N/A      P4DQ     Priority 4 - Department Q                   Pickens Academic Tower                      22    3,173           18

Page 4 of 5
CP&M Project No. 072444
Mid Campus Building One (1MC)
RFQ for Move Services
  4           N/A      P4DR     Priority 4 - Department R    Pickens Academic Tower    9     4,085   21
  4           N/A      P4DS     Priority 4 - Department S    Pickens Academic Tower    0        0
  4           N/A      P4DT     Priority 4 - Department T    Pickens Academic Tower    11    1,850   14
  4           N/A      P4DU     Priority 4 - Department U    Pickens Academic Tower    23   15,801   14
  4           N/A      P4DV     Priority 4 - Department V    Pickens Academic Tower    0    38,016   20
  4           N/A      P4DW     Priority 4 - Department W    Pickens Academic Tower    0        0    20
  4           N/A      P4DX     Priority 4 - Department X    Pickens Academic Tower    0        0    19
  4           N/A      P4DY     Priority 4 - Department Y    Pickens Academic Tower   206   27,336   18
  4           N/A      P4DZ     Priority 4 - Department Z    Pickens Academic Tower    21    8,399   17
  4           N/A     P4DAA     Priority 4 - Department AA   Pickens Academic Tower   34     4,790   19
  4           N/A     P4DBB     Priority 4 - Department BB   Pickens Academic Tower   15     7,346   15
  4           N/A     P4DCC     Priority 4 - Department CC   Pickens Academic Tower    7     3,801   18
  4           N/A     P4DDD     Priority 4 - Department DD   Pickens Academic Tower    14    7,767   18
  4           N/A     P4DEE     Priority 4 - Department EE   Pickens Academic Tower   20     5,480   16
  4           N/A      P4DFF    Priority 4 - Department FF   Pickens Academic Tower    32    9,777   17




Page 5 of 5
CP&M Project No. 072444 Mid Campus Building One RFQ for Move Services                        Version Date: 9/7/2010




ATTACHMENT 2 – 1MC Tenant‘s/ Existing Locations Map




Current Locations of 1MC Tenants around the Texas Medical Center, Houston, TX.
 Cancer Prevention Building (CPB)                       1155 Hermann Pressler Dr   Houston   770303721
 Faculty Center (FC)                                    1400 Holcombe Blvd         Houston   770304008
 Fannin Bank Building FBB)                              1020 Holcombe Blvd         Houston   770302213
 Fannin Holcombe Building (FHB)                         6900 Fannin                Houston   770303802
 Fannin Holcombe Building Garage                        6900 Fannin                Houston   770303802
 Fannin Medical Plaza (FMP)                             7505 Fannin St             Houston   770541913
 Fannin Office Building (FOB)                           7227 Fannin St             Houston   770304886
 Fannin South Professional Building (FSP)               7707 Fannin St             Houston   770541926
 Greenpark One (GP1)                                    7515 Main St               Houston   770304511
 Greenpark Two (GP2)                                    7505 Main St               Houston   770304511
 Houston Main Building (HMB)                            1100 Holcombe Blvd         Houston   770303906
 Kirby Center Building A                                9320 Kirby Dr.             Houston   77054
 Kirby Center Building B                                9230 Kirby Dr.             Houston   77054
 Mays Clinic (ACB)                                      1220 Holcombe Blvd         Houston   770304004
 Physical Plant And Police Bldg (PPB)                   7777 Knight Rd             Houston   770543005
 T. Boone Pickens Academic Tower (PAT)                  1400 Hermann Pressler Dr   Houston   770304008
 TMC 2450 (TMC)                                         2450 W Holcombe Blvd       Houston   770301902




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CP&M Project No. 072444 Mid Campus Building One RFQ for Move Services                    Version Date: 9/7/2010




ATTACHMENT 3 – 1MC Site Map




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CP&M Project No. 072444 Mid Campus Building One RFQ for Move Services                                                            Version Date: 9/7/2010




ATTACHMENT 4 – 1MC First Floor Plan




1MC Level 1
NTS
Average BGSF/ Floor is 60,000




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Floor Plan.doc
CP&M Project No. 072444 Mid Campus Building One RFQ for Move Services                                                          Version Date: 9/7/2010




ATTACHMENT 5 – 1MC Typical Floor Plan




1MC Level 7
NTS
Average BGSF/ Floor is 60,000




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Typical Floor Plan.doc
CP&M Project No. 072444 Mid Campus Building One RFQ for Move Services                                                          Version Date: 9/7/2010




ATTACHMENT 7 – 1MC Stacking Plan




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Stacking Plan.doc
                                    ATTACHMENT 8 - 1MC RFQ Move Services Provider




                                                 UTMDACC INSTITUTIONAL POLICY # ADM0282




                                                 IDENTIFICATION (ID) BADGE POLICY



PURPOSE

The purpose of this policy is to establish a system that provides constant and quick identification of staff
to patients, visitors, and other employees. In addition, the system provides:

             Communication with automated time and attendance systems;

             Authorized entry into buildings, offices, and parking;

             A tool for campus security; and

             Employee identification for transacting business on campus (e.g., check cashing, parking
              payments, pharmacy payments, and discounts at cafeteria), and participating in institutionally
              sponsored events and activities held on or off campus.


POLICY STATEMENT

It is the policy of The University of Texas MD Anderson Cancer Center (MD Anderson ) to issue an
identification (ID) badge to each employee and to all temporary agency and contractor personnel.
Educational appointees, official guests here as observers, and vendors will also be issued ID badges. ID
badges must be worn in a highly visible manner while on property owned or under the control of the
institution. ID Badges may not be traded, loaned or shared. The ID Badge is worn only by the person to
whom it was issued.


SCOPE

This policy applies to all employees regardless of status or classification to include faculty, students and
trainees, and contingent Volunteers must also wear ID Badges. However, they are not covered by this
policy. But rather by Volunteer Services Departmental Guidelines.


DEFINITIONS

Credentials: Standard acronyms indicating licensure, registration, certification, or graduate degree
required by the employee's position or pertinent to the work performed (e.g., CPA, CRNA, DDS, DVM,
LVN, MD, MSW, MT(ASCP), PA, PhD, RN, RPh). Due to space limitations, no more than three acronyms
may be listed on a badge. Only Master’s or Doctorate level degrees are displayed on the badge.

Department Name: The name of the department to which the employee is assigned, as shown in the
People Soft database.



                                                                                                                  Page 1 of 6

This document is the property of The University of Texas MD Anderson Cancer Center and, with few exceptions, may not be used,
distributed, or reproduced outside of MD Anderson without written permission from the Institutional Compliance Office.
                                    ATTACHMENT 8 - 1MC RFQ Move Services Provider
                                                                 UTMDACC INSTITUTIONAL POLICY # ADM0282


Employee Identification Badge: A plastic badge containing a photograph, the department, job title,
credentials, and employee's name. A preferred first name may be added at the request of the employee
and at the discretion of the Human Resources Service Center (HRSC). Last names may only be
displayed as they are shown on the employee’s Social Security Card.

Contingent Worker Identification Badge: A contingent worker is any contractor, agency temporary,
service provider or other non-MD Anderson employee who is working on MD Anderson property.
Contingent workers on site more than 30 days, or who need security access, will be issued the same type
ID badge as employees. Contingent worker ID badges will display the job title as the name of his/her
employer or his/her role at MD Anderson Cancer Center. The badge will include the department name
shown that is the requesting MD Anderson department. Contingent workers must have state ID or drivers
license to receive a plastic badge. Contingent Worker badges expire one year from the date of issue. A
lapse in service will require a new badge request.

Contingent workers on-site 30 days or less, who do not need security access, are issued paper ID
badges identifying the wearer as a contingent worker. Departments may order paper ID badges from the
HRSC, and may maintain a stock in their departments. Paper ID Badges are issued during departmental
orientation and retrieved by the department at the end of the worker’s assignment.

Educational Trainee Appointment ID Badge: A plastic badge issued to educational appointees such
as, residents, clinical fellows, rotating physicians and non-physicians, postdoctoral fellows, professional
fellows, research interns, School of Health Sciences (SHS) students, summer program and other
students, and observers. Educational appointees' badges resemble a regular employee badge with a
capital "T/C" added for "Clinical Trainees," a "T/R" for "Research Trainees," and “SHS” for SHS students,
If an educational appointment is less than for a period of one month and designated an official visitor,
TAA will issue paper ID badges. All educational appointment regular ID badges are authorized by the
Department of Trainee and Alumni Affairs and the SHS. Plastic ID badges are issued by Human
Resources (HR). Retrieval is the responsibility of TAA and the SHS, respectively.

Guest/Vendor Badge: The department arranging for a guest or vendor to be at MD Anderson is
responsible for arranging for a badge. A paper badge authorizing the wearer as a temporary visitor can
be requested from HR. These badges last for one month. Retrieval is the responsibility of the using
department. If a guest or vendor will be on premises for a period greater than one month, even if
intermittently, a plastic badge may be requested using the contractor request form.


PROCEDURE

1.0   Issuance

      1.1    Badges are authorized based on the HRSC receiving a request from one of the following:

             A.     Classified and Administrative Staff - Staffing Department.

             B.     Faculty - Office of Faculty Academic Affairs.

             C.     Educational Appointees - Trainee and Alumni Affairs.

             D.     Contingent Worker/Other - Any department using the "Electronic Contractor Badge ID
                    Form" (located at the top of the screen on the Institutional Directory), routed for
                    appropriate signatures.




                                                                                                                  Page 2 of 6

This document is the property of The University of Texas MD Anderson Cancer Center and, with few exceptions, may not be used,
distributed, or reproduced outside of MD Anderson without written permission from the Institutional Compliance Office.
                                    ATTACHMENT 8 - 1MC RFQ Move Services Provider
                                                                 UTMDACC INSTITUTIONAL POLICY # ADM0282


      1.2    Contingent Workers or Guests/Vendors - The requesting department completes a contract
             ID badge form. The form is accessed via a button located in the Institutional Telephone
             Directory. The using department retrieves the badge at the end of the worker's assignment
             and returns it to HRSC. Allegis will make badge requests for contractors engaged through
             Allegis.

      1.3    HRSC issues the original badge and holder at no cost. Replacement badges can be ordered
             electronically though the Employee Badge Form located at the top of the screen on the
             Institutional Directory. A replacement badge is issued at no cost to the employee when an
             employee's name, department, or certification changes. There is no charge to replace a non-
             functioning badge, or for first time lost, stolen or damaged badges.

      1.4    Employees requesting replacement badges to add new educational or professional credentials
             should have those credentials verified. For Educational credentials, see the Employee,
             Trainee, Faculty and Applicant Educational Credentialing Policy (UTMDACC
             Institutional Policy # ADM0283). Required licensure, certification, or registration will be
             verified as per the Licensure, Certification and Registration Policy (UTMDACC
             Institutional Policy # ADM0313). Professional credentials not covered by the Licensure,
             Certification and Registration Policy (UTMDACC Institutional Policy # ADM0313) are
             verified by the employee’s department management. Management contacts FAA, TAA or the
             HRSC, depending on the category of the employee, and confirms the new professional
             credential, and provides documentation. Any supporting documents are maintained in FAA,
             TAA, or the HRSC, as appropriate.

      1.5    If replacement badges are needed for ten (10) or more employees, please contact HRSC so
             arrangements can be made to obtain the necessary information.

      1.6    Paper ID badges are issued by departments to contingent workers, vendors, visitors and
             guests. Departments can obtain a supply of these badges from the HRSC.


2.0   Badge Display

      2.1    Badge holders must wear the ID badge at all times while on property owned or under the
             control of the institution.

      2.2    The badge must be worn on the upper chest and be clearly visible to someone facing the
             wearer. The badge must be worn horizontally so that patients, guests and fellow employees
             can easily read it.

      2.3    ID badges must be free of decoration. The ID badge holder may display small items such as
             recognition pins or professional affiliation pins; but such items must not restrict the view of the
             ID badge.

      2.4    The plastic ID badge holder may include other cards (for a list of recommended Institutional
             badge cards, please see the attached List of Badge Cards. However, such cards must not
             restrict the view of the ID badge and must not contain a magnetic strip (e.g., credit card).


3.0   Monitoring

      3.1    Noncompliance is subject to disciplinary action, up to and including termination.

      3.2    Any employee encountering an unknown person without proper identification in a non-public
             area should offer assistance. If the employee has any doubt as to the person's response or
             demeanor, The University of Texas Police Department (UTPD) should be notified.


                                                                                                                  Page 3 of 6

This document is the property of The University of Texas MD Anderson Cancer Center and, with few exceptions, may not be used,
distributed, or reproduced outside of MD Anderson without written permission from the Institutional Compliance Office.
                                    ATTACHMENT 8 - 1MC RFQ Move Services Provider
                                                                 UTMDACC INSTITUTIONAL POLICY # ADM0282


      3.3    If the worker has a non functioning badge they should be directed to Human Resources or the
             University of Texas Police Department.




                                                                                                                  Page 4 of 6

This document is the property of The University of Texas MD Anderson Cancer Center and, with few exceptions, may not be used,
distributed, or reproduced outside of MD Anderson without written permission from the Institutional Compliance Office.
                                    ATTACHMENT 8 - 1MC RFQ Move Services Provider
                                                                 UTMDACC INSTITUTIONAL POLICY # ADM0282




REFERENCES

Contractor Badge Request.

Employee, Trainee, Faculty and Applicant Educational Credentialing Policy (UTMDACC
Institutional Policy # ADM0283).

Licensure, Certification and Registration Policy (UTMDACC Institutional Policy # ADM0313).

List of Badge Cards.




                                                                                                                  Page 5 of 6

This document is the property of The University of Texas MD Anderson Cancer Center and, with few exceptions, may not be used,
distributed, or reproduced outside of MD Anderson without written permission from the Institutional Compliance Office.
                                             ATTACHMENT 8 - 1MC RFQ Move Services Provider
                                                                          UTMDACC INSTITUTIONAL POLICY # ADM0282


Approved With Revisions Date: 08/02/2010
Approved Without Revisions Date:
Implementation Date: 08/02/2010


Governors
Varghese,Shibu -VP, Human Resources


Stewards
Chiu,Brian P -Exec Dir,Rewards & Recognition


Content Experts
Herman,Joni -Mgr, Human Resources
Reed,Paula A -Mgr, HR Service Center




                                                                                                                           Page 6 of 6

      This document is the property of The University of Texas MD Anderson Cancer Center and, with few exceptions, may not be used,
      distributed, or reproduced outside of MD Anderson without written permission from the Institutional Compliance Office.

				
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