POSITION DESCRIPTION by suchenfz

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									                 POSITION DESCRIPTION


      Environmental Health Officer




                                  Yarra Ranges Council
                                Telephone: 1300 368 333
                            Website: www.yarraranges.vic.gov.au




Document1Template_Nov2009
                                                CONTENTS

1.    POSITION IDENTIFICATION .............................................................................. 3

2.    CURRENCY ........................................................................................................ 3

3.    INTRODUCTION TO THE YARRA RANGES COUNCIL.................................... 4

4.    POSITION OBJECTIVE(S) ................................................................................. 4

5.    KEY RESPONSIBILITY AREAS ......................................................................... 4

6.    ORGANISATIONAL RELATIONSHIP ................................................................ 8

7.    ACCOUNTABILITY AND EXTENT OF AUTHORITY ......................................... 8

8.    JUDGEMENT AND DECISION MAKING ........................................................... 9

9.    SPECIALIST SKILLS AND KNOWLEDGE ...................................................... 10

10.      MANAGEMENT SKILLS ............................................................................... 11

11.      INTERPERSONAL SKILLS .......................................................................... 11

12.      QUALIFICATIONS AND EXPERIENCE........................................................ 12

13.      OCCUPATIONAL HEALTH & SAFETY ........................................................ 12

14.      PHYSICAL REQUIREMENTS ....................................................................... 12

15.      PREREQUISITES .......................................................................................... 13

16.      SELECTION CRITERIA ................................................................................ 13

17.      CONDITIONS OF EMPLOYMENT ................................................................ 14

APPENDIX 1. ORGANISATION CHART ................................................................ 15


                               INFORMATION PRIVACY ACT 2000 (ACT)

Council advises that some of the personal information submitted by applicants for this
position will be added to our database for communication and administrative purposes only,
and will not be disclosed to any parties other than those involved in the selection process.
You may access this information by contacting Council on 1300 368 333.




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                   POSITION DESCRIPTION


1. POSITION IDENTIFICATION

Position Title:      Environmental Health Officer

Classification:      Band 6

Position Number:     SEH 009

Directorate:         Planning, Building and Health

Department:          Community Compliance

Team:                Public Health Services



2. CURRENCY


Date Approved:       14th July 2011

Prepared By:         Peter Wright – Executive Officer Public Health
                     Services
Approved By:         David Clarkson – Manager Community Compliance




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3. INTRODUCTION TO THE YARRA RANGES COUNCIL
The Council has a critical role in nurturing, enhancing and guiding the Yarra Ranges
towards its vision for the future of becoming a Sustainable Community supported by
a Sustainable Organisation.

All Council’s employees are expected to behave in a way that is consistent with our
Organisational Values. Our values are:
     Honesty and Trust
     Clear and open communication
     Creativity and Innovation
     Customer Focus

These values help us achieve our goal of being a high performing organisation
providing great service to our communities.


4. POSITION OBJECTIVE(S)
To minimise public health and environmental hazards and promote healthy lifestyles
and good health within the Shire of Yarra Ranges.

Carry out all statutory duties and responsibilities of an Environmental Health Officer
under the provisions of the Food Act 1984, Public Health and Well Being Act 2008,
other Acts and Regulations and Standards and Codes of Practice.

To deliver effective and efficient Environmental Health functions within the
Municipality so as to create and maintain an environment that maintains and
enhances Public Health throughout the community.

Contribute to the development and implementation of policy and procedure within the
Public Health Team.

To effectively operate within the Public Health Team and provide professional levels
of service and advice to Council and the community.


5. KEY RESPONSIBILITY AREAS
5.1 FOOD SAFETY
5.2 WASTEWATER
5.3 HEALTH PROTECTION
5.4 HEALTH PROMOTION
5.5 INFECTIOUS DISEASES
5.6 GENERAL



5.1   FOOD SAFETY



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     Inspect Food Act registered premises and assess against the requirements of the
      Food Act 1984 and amendments, the National Food Standards Code.

     Conduct Food Safety assessments for registered food premises that have Food
      Safety Programs in order to establish compliance with the Food Act and issue
      directions where required in accordance with the National Food Standards

     Provide advice, conduct onsite assessments, progress/ follow up inspections and
      approve applications for new registered food premises and transfers of existing
      registered food premises, including wholesale and retail food premises, takeaway
      food, restaurants, commercial and community kitchens, hospitals, childcare,
      nursing homes and other relevant premises.

     Issue Food Act directions and notices and institute legal proceedings where
      necessary.

     Seize, detain & destroy of any food article or substance, which constitutes a
      danger to health.

     Provide advice, education and expert guidance to food business proprietors and
      food safety supervisors in regard to Food Safety Programs and correct and safe
      food handling procedures.

     Assess the competency of Food Safety Supervisors in accordance with the Food
      Act.

     Develop an annual food sampling and analysis program which focuses on locally
      produced food products to ensure compliance with the Food Act.

     Conduct monthly food sampling, submit for analysis, maintain database,
      determine course of action and provide written notification to proprietors of
      results.

     Investigate incidents and reports of food borne illness, adulterated and
      unwholesome food and collect evidence and specimens as required and
      determine course of action.

     Develop & deliver food safety information forums and workshops in accordance
      with Food Safety Program requirements and other food safety matters.


5.2      WASTE WATER

     Provide expert advice, conduct on site assessments and determine the suitability
      of septic tank and waste water treatment system proposals and issue permits in
      accordance with Environment Protection Act requirements, Codes of Practice and
      Australian Standards




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     Investigate and resolve complaints relating to defective and malfunctioning septic
      tank systems, issue notices and take appropriate legal action where necessary.

     Provide specialist advice to planning department, building department and
      management, external professionals, developers, consultants, contractors and
      residents on subdivision proposals and development approval applications.

     Assess planning application referrals regarding waste water and make
      determinations and/or conditions in accordance with the Environment Protection
      Act, State Environment Protection Policies and Codes of Practice.

     Liaise and consult with various authorities in relation to waste water management
      and strategies.


5.3      HEALTH PROTECTION

     Investigate, assess and resolve reported alleged public health nuisances within
      the municipality.

     Issue Improvement/Prohibition Notices and instigate legal proceedings where
      required.

     Consult and liaise with other government authorities such as the Environment
      Protection Authority and Department of Health and Department of Sustainability
      and Environment.

     Evaluate development proposals and town planning applications with regards to
      public health and other environmental issues.

     Provide advice to residents concerning pest control, general public health
      protection and environmental issues.

5.4      HEALTH PROMOTION

     Develop and implement health promotion programs and education strategies to
      raise public health awareness throughout the community.

     Provide information and guidance to residents, Council, other professionals and
      the community.


5.5      INFECTIOUS DISEASES

     Inspect and assess registered Public Health and Well Being Act premises to
      ensure compliance with The Public Health and Well Being Health Act 2008,
      Regulations, Department of Health Standards.




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     Provide advice, assess and approve plans and applications and inspect and
      approve new, transferred or renovated Public Health and Well Being Act premises
      i.e. hairdressers, beauty salons, tattooists, ear and body piercing establishments,
      caravan parks, school camps, tourist accommodation, hotels, motels, etc.

     Investigate and resolve complaints relating to the standards and operation of
      Public Health and Well Being Act premises.

     Issue Public Health and Well Being Act directions and notices and instigate legal
      proceedings where necessary.

     Investigate, interview and report on individual infectious disease notifications and
      monitor, interview, conduct sampling and report on disease outbreaks as required
      by the Department of Health infectious disease investigation protocol.

     Provide advice and information to proprietors, potential proprietors and staff
      regarding Public Health and Well Being Act premises and related technical
      matters.


5.6      GENERAL

     Research and prepare comprehensive reports and make recommendations on
      Public Health issues and other matters to the Team Leader Health Operations,
      Executive Officer Public Health Services and Management.

     Provide expert advice and guidance to Council and the community on general
      public health and environmental matters.

     Participate in and contribute to local, regional and statewide professional
      committees.

     Report to the Team Leader Health Operations, the Executive Officer Public
      Health Services and Management on action taken to achieve a satisfactory
      resolution in complaint investigation and issues relating to registered
      establishments.

     Assist and provide input into the development and review new and existing
      policies and procedures.

     Prepare and develop a range of Public Health Services publications and
      information.

     Implement legal proceedings and represent Council as an informant in Health
      related legislation.

     Maintain accurate manual and computer based records and systems.

     Demonstrate commitment to the Public Health Team.



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   Develop and implement Best Value standards, practices and benchmarking.

   Supervise, train and monitor new staff on policy and procedures relating to Public
    Health Team functions and operations.

   Take an active role and provide an appropriate Public Health response as
    designated in the Medical Sub Plan of the Shire of Yarra Ranges Emergency
    Management Plan.


6 ORGANISATIONAL RELATIONSHIP

Reports To:                     Jessica Tindal- Team Leader Health Operations or
                                Peter Wright- Executive Officer Public Health
                                Service
Supervises                      Supervise temporary project staff, students and
                                work experience personnel as required. Provide on
                                the job training of new EHO’s

Internal Relationships:         Management and all other staff.



External Relationships:         Environment Protection Authority, Residents,
                                Property Owners, General Public, Solicitors,
                                General Practitioners, Proprietors of Registered
                                Premises, Contractors, Builders, Developers,
                                Consultants,     Community Groups, other Council
                                Environmental Health Officers, Public Authorities,
                                 Department of Health (DOH), Food Safety Victoria
                                (FSV), Food Standards Australia New Zealand
                                (FSANZ), Melbourne University Microbiological
                                Diagnostic Unit (MDU) and National Association of
                                Testing Authorities (NATA) approved analysts.

Please Note: a departmental organisation chart is included in this position
description as an appendix.


7 ACCOUNTABILITY AND EXTENT OF AUTHORITY
.

Management Responsibilities: The position is responsible for making day to day
                             decisions and implementing actions relating to
                             Public Health and Environmental programs in
                             accordance with service objectives.

                                Assist in the development and implementation of
                                policy and procedures within the Public Health
                                Team.


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                                  Independently program, set priorities and manage
                                  Public Health issues within a designated area of the
                                  Shire.
Statutory Responsibilities:       As provided for in Council’s Instrument of
                                  Delegation
                                  Authorised to act generally as an Authorised Officer
                                  of Council within procedural guidelines and Council
                                  policies. Specifically, authorisation extends to the
                                  Public Health and Well Being Act, Food Act,
                                  Environment Protection Act, Litter Act, Tobacco Act,
                                  Local Government Act. Conduct seizures, issue
                                  notices and directions as necessary.
                                  Provide accurate advice, information, and regular
                                  reporting, being mindful of possible repercussions of
                                  legal litigation and Council’s legal liability.

Financial Accountability:         Able to commit expenditure of up to $1000 within
                                  budget constraints.

Resources Controlled:             N/A




8 JUDGEMENT AND DECISION MAKING

   Ability to respond to diverse public health demands and able to operate and make
    decisions independently without direct supervision.

   Ability to make independent decisions and provides specialist advice to clients in
    relation to relevant Acts, Codes and Council Policies.

   Ability to assess and determine the compliance of Food and Public Health and
    Well Being Act registered premises in accordance with the relevant Acts and
    Codes of Practice.

   Ability to approve and issue Certificates of Registration.

   Ability to refuse, revoke, suspend the registration of a premises and/or apply a
    conditional registration.

   Ability to approve and/or refuse Septic Tank applications following assessment of
    proposed waste water treatment disposal systems to determine compliance with
    relevant Acts, Regulations, Standards and Codes of Practice.

   Ability to determine appropriate conditions and provide specialist advice following
    assessment of planning and building development proposals with regard to Public



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    Health and Environmental Protection with the relevant Acts Regulations,
    Standards and Codes of Practice.

   Ability to assess and interpret technical reports, including Food Safety Programs,
    geo-technical reports, Land Capability Assessments, Wastewater Management
    reports and determine compliance with relevant Acts Regulations, Standards and
    Codes of Practice.

   Assess and determine the competencies of Food Safety Supervisors within the
    relevant Acts, Regulations, standards, and Codes of Practice.

     Ability to independently research, investigate, identify, solve complex problems
      and make decisions without direct supervision using procedures, practices,
      guidelines, and the application of professional knowledge within the relevant
      legislative framework when:-
(i) Investigating a nuisance or a complaint.
(ii) Investigating an infectious disease incident.
(iii) Food sampling
(iv) Seizing food and articles
(v) Investigating food recalls
(vi) Investigating public health incidents and environmental hazards

   Ability to implement changes and improvements in environmental health
    enforcement, compliance matters and administrative procedures as required.

   Ability to assess and determine whether legal proceedings are required to be
    instigated and make appropriate recommendations to the Executive Officer Public
    Health Services.


9. SPECIALIST SKILLS AND KNOWLEDGE

   Possess knowledge of relevant Public Health legislation and the ability to
    competently assess and interpret such legislation and the underlying legal
    principles.

   Ability to identify, review, develop and implement policy and procedures.

   Ability to utilise relevant scientific and technical instruments and equipment
    including anemometer, sound level meter, water testing kit, and range finder.

   Ability to understand and interpret technical and architectural drawings.

   Ability to interpret and approve Food Safety Programs and conduct on-site
    assessments to verify compliance of these programs.

   Ability to assess the competency and knowledge of Food Safety Supervisors with
    regard to food handling practices and procedures.




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   Ability to utilise computer technology and competently use corporate software
    systems.

   Ability to implement HACCP, quality assurance and risk management principles
    as they apply to food safety, public health and environmental issues.

   Ability to mediate and negotiate successful outcomes and resolve disputes by
    utilising conflict resolution principles.

   Committed to innovation, productivity and efficiency whilst striving for continuous
    improvement in the delivery of Public Health Services and the broader
    organisation.

   Ability to develop and implement a range of public health community awareness
    and education programs.


10. MANAGEMENT SKILLS

   Ability to plan, organise and prioritise work on an individual and team basis, to
    achieve a broad range of outcomes.

   Ability to meet actions and agreed performance measures within timelines as
    outlined in Department Business Plan and team work plans.

   Ability to implement procedures, strategies, activities and guidelines developed by
    the Public Health Services.

   To have an understanding of and be able to apply EEO, Privacy and OH&S
    principals and procedures in planning and conducting day to day work activities.

   Ability to deal with a variety of complex tasks concurrently without direct
    supervision.


11. INTERPERSONAL SKILLS

   Ability to deal with difficult customers utilising conflict management and dispute
    resolution skills via consultation, liaison and negotiation.

   Ability to liase with professional counterparts in other departments and external
    organisations to resolve public and environmental health issues.

   Ability to gain co-operation and assistance from clients, members of the public
    and Council staff in the administration of well defined activities.

   Ability to train and educate the community (including contractors, consultants,
    business proprietors and staff) in a range of Public Health and environmental
    issues.



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   Ability to exercise a high level of confidentiality in the performance of duties.

   Possess highly developed written and oral communication skills and ability to
    prepare clear concise reports in areas of expertise.

   Competency in public speaking and the education of stakeholders and the
    general community.


12. QUALIFICATIONS AND EXPERIENCE
    Bachelor of Applied Science (Environmental Health) or equivalent.

    Relevant experience in dealing with landslip, land capability assessments,
    drainage, domestic and commercial waste water systems, public health and
    environmental issues.

    Completed and experienced in Food Safety Program EHO Training/HACCP
    qualifications.

    Membership or eligibility to join the Environmental Health Australia.

    Current Victorian Driver’s Licence.

    Practical computer and word processing skills.


13. OCCUPATIONAL HEALTH & SAFETY
The following responsibilities should be read in conjunction with the Council’s
Occupational Health & Safety Policy and Procedures.

       All employees should understand Occupational, Health and Safety (OH&S)
        principles and comply with the Council’s OH&S system.

       All employees should adopt safe work practices that comply with OH&S
        requirements and must not wilfully place at risk the health & safety of any
        person in the workplace.

       All employees should participate in relevant OH&S meetings, training and
        other activities.

       All employees must wear personal protective equipment as required.


14. PHYSICAL REQUIREMENTS
The position will require the physical ability to be able to:

   drive a car,



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   enter uncontrolled environments( ie building sites , food premises kitchens, rural
    and residential properties),
   carry and use a ‘sand depth probe’ and other light weight technical equipment,
   use fluorescein drainage dye.

The position may require

   Periods of prolonged use of a computer and viewing a computer screen,
   Walking up steep inclines and on uneven ground, bending, squatting.


Where specific Physical Requirements are identified, then a pre-employment physical
assessment must be conducted.

This process assesses only the applicant’s capacity to perform the routine tasks and
functions of the position without injury to themselves or others. (It does not provide
information on general health or health issues unrelated to the position.) This
examination is carried out to ensure that the applicant is not placed at risk of injury.



15. PREREQUISITES
Relevant tertiary qualifications

A current Victorian Drivers licence



16. SELECTION CRITERIA

   Experience in Health regulatory enforcement and/or other relevant discipline and
    demonstrated ability to enforce regulatory compliance in accordance with the
    Food Act, Public Health and Well Being Act and other Acts and Regulations and
    Codes of Practice.

   The ability to interpret and implement the various applicable Acts, Regulations
    and codes of Practice.

   Ability to communicate effectively with management, public authorities,
    community groups and customers, including an ability to negotiate and mediate
    conflict, and to act as an advocate on behalf of Council and maintain a courteous
    and helpful approach.

   The ability to develop and implement new policies and procedures, and to
    establish and maintain effective compliance and enforcement register and audit
    systems.

   Experience in the design and implementation of public education programs.




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   The ability to produce relevant reports in the areas of responsibility including on-
    site reports.

   Ability to set priorities and manage own time in order to achieve allocated tasks.


17. CONDITIONS OF EMPLOYMENT
Applicants will be required to undergo a Police Check prior to commencement in the
position.

Conditions of employment are in accordance with the Yarra Ranges Shire Council
Enterprise Agreement 2009 and the Yarra Ranges Council Corporate Code of
Conduct.




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                    APPENDIX 1. ORGANISATION CHART




                                                                           Executive Officer-
                                                                           Public     Health
                                                                           Services




                                                   Team Leader Health Operations –
                                                   Band 7




Environmental Health Officers X2              Senior                         Immunisation            Immunisation   Business Support Officers x 2
               +                   Environmental Health Officer x3             Officer                Nurses X 5
     1 Vacant EHO position




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