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Communications 3rd Class PPO (SCC) J G Copeland Communications Instructor (G) Introduction Instructor: PPO (SCC) James Copeland Ground Rules Speaking, Writing, Notes, Handouts Course Outline Job 1: Basic Admin Voice Procedures Job 2: Introduction to Data Communications Job 3: Introduction to Tactical Communications Job 4: Phonetic Alphabet Job 5: Speaking & Writing Job 6: Use of a telephone Job 7: Messenger Duties Job 8: Communications History Job 9: Basic Safety Job 10: Unit Communications Equipment References SCC Communications Training Manual Available online from www.sccheadquarters.com Take notes as you feel you need to, handouts will be given out for certain subjects. Job 1: Basic Admin Voice Procedure Job 1: Basic Admin Voice Basic Terminology Call Sign Transmitter Radio Net Receiver Radio Net Operator Call Ending Sign Radio Station Call sign A unique ‘name’ for a person/station on a radio net. Transmitter A device that is capable of transmitting an electromagnetic signal but cannot receive them. Closing Down Ending a transmission. Operator A ‘name’ for a person using a radio set to transmit/receive messages. Call A Message sent between operators can be initial or general. Ending Sign Finish transmitting messages, using the words over OR out. Receiver A device able to receive electromagnetic signals but unable to broadcast. Radio Check Test strength/readability of your signal. Radio Station A place capable of transmitting/receiving or varying size. Basic ProWords Admin Voice Procedure: Standard language on Radios Roger Say Again Over Out Roger Acknowledgement and total understanding of last message received. Say Again Ask to repeat message because it was not heard or misunderstood. Over Acknowledgement of receipt of last message. Out Acknowledgement of receipt of last message sent no reply expected. Calling another Station When calling another station you make an initial call, this is to confirm they can hear you. MF99 this is MJ99 over this is MF99 over Types of Net Directed: A net where permission is required to transmit, think of it as a controlled airway. Free: An airway where no control is exercised, hence ‘free’ Engineering: Discuss equipment and set ups. Sending them a Message... MF99 this is MJ99, We will be commencing Pulling training at 1200 Zulu, over What ProWord would you acknowledge it with if: i) You heard it clearly? ii) You didn’t quite make it out? Now for something practical… Radio Check: Check quality and loudness of transmission 1: GF99 this is GG99, radio check, over 2: this is GF99 ______________ over 2: this is GG99, ____________ out Radio Check Quality & Loudness Loudness: Quality: Loud Say as Roger Clear Good Readable Weak Distorted Very Weak With interference Fading Intermittent Grab a partner and have a go at experimenting! Closing down When finished transmitting, you MUST close down! You must ask permission first, you can specify a time period. Then.... GF99 this is GG99, closing down at 1100 ZULU, OUT Date/Time Groups Format: DDHHMMSS(A/Z) Mon YYYY i.e 251606Z May 2010 Set by NATO Time zones, different letters in different countries DTG’s (2) 28 1545 Z SEP 10 Day Time Time Zone Month Year Precedence's How ‘urgent’ the message is, kind of like a 2nd or 1st class stamp Z = FLASH NOT TO USED BY SCC O = IMMEDIATE P = PRIORITY R = ROUTINE Protective Markings Top Secret = TSEC Secret = SEC Confidential = CONF Restricted = REST Unclassified = UNCLAS Any Questions? Job 2: Introduction to Data Communications What is Data Communications? Data Communications is where the communications goes through a digital source. Some examples: Internet, fax machine, text message. • Less susceptible to interference • Error Detection • Clarity • Multiplexing Data Communications block diagram PC – Human Interface TNC – Digital to analogue signal and reverse Tx/Rx – Converts to electromagnetic signal (Radio Wave) AERIAL VHF PC TNC TX/RX Any Questions? Job 3: Introduction to Tactical Communications Flags & Masts… Union Flag Made up of what flags? Union Flag... England Scotland Northern Ireland Which Patron Saint belongs to which flag NORTHERN ENGLAND SCOTLAND IRELAND ST ANDREW ST PATRICK ST GEORGE What about Wales?! WALES IS A PRINCIPALITY AND IT HAS NEVER BEEN REPRESENTED IN THE UNION FLAG BY THE FLAG OF ST.DAVID THE WELSH FLAG OF ST.DAVID DRAGON Common Sea Cadet Flags... SEA CADET PREPARATIVE CHURCH PENNANT ENSIGN What two countries flags make up the church Pennant ? ENGLAND NETHERLANDS Parts of a flag... Head Tac Cantons of a Flag Hoist Fly Upper Lower Red The Senior Ensign. May be worn by all British-Registered Vessels which are not entitled to wear a White or Blue Ensign. White Worn by HM Ships, HM Ships’ boats, RN & RM shore establishments, Trinity House Vessels (when accompanying HM Ships which are dressed overall), and vessels of the Royal Yacht Squadron. Blue Worn by vessels of other Government Departments, e.g. Royal Fleet Auxiliary, HM Customs etc., Police Launches, Royal Mail Ships and Sea Cadet Units, Ships and Boats. The Sea Cadet Ensign Blue Ensign defaced with the Sea Cadet Badge Commissioning Pennants Royal Navy Sea Cadets Preparative Pennant • Given as the executive command before a manoeuvre • Used in the Sea Cadet Colours/Evening Colours Ceremony Flag Officers’ Flags Commodore Vice Admiral Rear Admiral Admiral Admiral of the Fleet Signalling Mast 11 10 1. Masthead 2. Tabernacle 3. Yard (Two Yardarms) 4. Gaff 5. Blocks 6. Pinrail 7. Belaying Pins or Cleats 8. Halyards 9. Button 10. Peak 11. Truck (Key - Follow the Colour-Coding) And now for something Practical! Carry out Signalman duties at Colours/Evening Colours • Half Mast for both routines Any Questions? Job 4: The Phonetic Alphabet The Phonetic Alphabet What is it? The Phonetic Alphabet is the alphabet, but instead of using single letters like A, B, C, we use words which begin with the letter, i.e. A = Alpha. When speaking on a radio or telephone, it stops any ambiguity. Key to Slides Letter in Morse Code A Letter Flag A ALPHA Phonetic Letter in semaphore A ALPHA B BRAVO C CHARLIE D DELTA Spy Test • You have ONE minute to remember the four letters that you have just learnt A= B= C= D= E ECHO F FOXTROT G GOLF H HOTEL Spy Test You have just spotted a stolen car and you need to report it but your partner on the other end of the radio can’t hear you properly. Work out the phonetic equivalent for the letters on the number plate FGA EHD I INDIA J JULIE T K KILO L LIMA Spy Test Unscramble the following words to reveal their phonetic terms: 1. Dinai 2. Lijuet 3. Loik 4. mial M MIKE N NOVEMBE R O OSCAR P PAPA Spy Test Match the flags to the letters and work out the phonetic term for each flag: M N O P Q QUEBE C R ROME O S SIERR A T TANGO Spy Test You have TWO minutes to write down as many of the phonetic words you have learnt today. Share them with your partner – what did you forget? U UNIFORM V VICTOR W WHISK Y X X-RAY Y YANKE E Z ZULU Spy Tasks Spell out the following words in phonetics BOOTS, ORLOP, BROWN, PORT STARBOARD SEA CADETS HASTINGS CHARACTER MORSE CODE TELEPHONY PHONIC (PRONOUNCIATION) A •− Alfa AL-FAH B −••• Bravo BRAH-VOH C −•−• Charlie CHAR-LEE D −•• Delta DELL-TAH E • Echo ECK-OH F ••−• Foxtrot FOKS-TROT G −−• Golf GOLF H •••• Hotel HOH-TEL I •• India IN-DEE-AH J •−−− Juliet JEW-LEE-ETT K −•− Kilo KEE-LOH L •−•• Lima LEE-MAH M −− Mike MIKE N −• November NO-VEM-BER O −−− Oscar OSS-CAH P •−−• Papa PAH-PAH Q −−•− Quebec KEH-BECK R •−• Romeo ROE-ME-OH S ••• Sierra SEE-AIR-RAH T − Tango TANG-GO U ••− Uniform YOU-NEE-FORM V •••− Victor VIK-TAH W •−− Whiskey WISS-KEY X −••− Xray ECKS-RAY Y −•−− Yankee YANG-KEY Z −−•• Zulu ZOO-LOO 1 •−−−− One WUN 2 ••−−− Two TOO 3 •••−− Three TREE 4 ••••− Four FOW-ER 5 ••••• Five FIFE 6 −•••• Six SIX 7 −−••• Seven SEVEN 8 −−−•• Eight AIT 9 −−−−• Nine NIN-ER 0 −−−−− Zero ZEE-RO Spy Tasks Solve the following clues and spell out the word phonetically ANY QUESTIONS ? Job 5: Speaking & Writing Speaking When speaking on the circuit there are some things that need to be considered: •Do not shout down the microphone because this will over modulate the signal and make it unreadable. • Speak with a slightly higher tone. • Speak as slowly as the slowest operator on the net. Writing Being on the net requires a lot of writing down, such as logging activities and signals. WRITE IN BLOCK CAPITALS WRITE IN BLACK INK WRITE DOWN EXACTLY AS HEARD, NO PARAPHRASING MESSAGES Listen to the short piece and write it in the style above! Any Questions? Job 6: Using the Telephone Calling the Emergency Services 6 step Protocol.... 1. Stay Calm 2. Pick up the phone and dial 999 or 112 3. Listen carefully for the service, whom you require help from Calling the Emergency Services 4. The operator will ask you where you are calling from, carefully an correctly give your number & location. 5. You will then speak to the service in question, listen carefully and give the nature of the problem. 6. When you have finished HANG UP, you may stop someone else getting through! Now for something practical! Run through the Emergency Phone call procedure with your partner. Answering a unit telephone Why answer in a clear and smart manner? • Send out right impression • Messages can be passed correctly and clearly • Good Etiquette •Any more you can think of? Answering a unit telephone 1. Have a pen and paper ready to take any message. 2. Pick up the phone speak slowly and clearly ‘Good Evening, TS Hastings Sea Cadets, Able Cadet Bloggs Speaking. How can I help you?’ Answering a unit telephone 3. If they are looking for somebody, say ‘Thank you, could you hold the line please’ and then lay down pipe/find them. 4. If not available, say ‘I am sorry, xxx is not available, may I take a message?’ 5. If the caller leaves a message, write it down and read it back to them. Add time and date message taken! Answering a unit telephone 6. If the caller has finished, say ‘Thank you for calling, goodbye’ and hang up. 7. Ensure the message is delivered to the person concerned. You guessed it! Practice with your partner calling the unit and taking messages... Use caller message paper. Any Questions? Job 7: Messenger Duties Messenger Duties BE SMART AND ENSURE YOUR UNIFORM IS PRESSED/CLEANED CORRECTLY 1. Approach the person whom you are taking the message from and give correct marks of respect. 2. Stand to attention whilst you are being instructed of the message. If the message is verbal repeat it back to ensure it was heard correctly. Speak slowly and carefully and EXACTLY AS YOU WERE TOLD IT do not paraphrase. Messenger Duties 3. Know who the addressee is... 4. Approach the addressee, give appropriate marks of respect and say ‘Message for you Sir/Ma’am/Chief/PO’. If verbal say ‘PO Bloggins respects, ... Message’ Compliments up and sideways and respects go upwards. 5. Say the message slowly, carefully and EXACTLY as you were told it, no paraphrasing. 6. Wait for a reply and return it to originator. Messenger Duties 7. Even if there is no reply you must return to the originator and say ‘No reply Sir/Ma’am, Chief/PO’. SIMPLE EFFICIANT and remember to speak CLEARLY and EXACTLY AS YOU WERE TOLD IT! Practical Task Send a Message from one person to another in the correct format! Remember the key points! Any Questions? Job 8: Communications History Early forms of Naval Signalling The First Recorded Naval Signal 480 B.C. Battle of Salamis 28 September The First Recorded use of a 1066 Lamp for Signalling at Sea k o 1338 Publication of the First Written Authority on Signalling in the Royal Navy 1530 Use of Gunfire ordered to signal the weighing or letting go of anchors and to warn of a ship which had “in the night fallen in leake or breaken his maste.” 1714 Mr. Greenwood Edits and Publishes his “Half-Minute” Signal Book 1776 Admiral Lord Howe Revolutionises Naval Signalling (Even Nelson was impressed!) 1795 The Rev. Lord George Murray invents Semaphore Admiralty Edict Number 9,128,765 1799 Stop making up your own signal The Admiralty codes. Use ours. Board By order. standardises Naval Signalling in one printed book From 1799 Admiral Sir Home Popham refines the Admiralty’s Signal Code using numbers in 3- or 4- Flag hoists so that Admirals at Sea can say almost anything by Flag. In 1805 Popham’s Code was used to send . . . The World’s “Most Famous” Naval Signal MAIN MAST STARBOARD FOREMAST PORT MIZZEN MAST STARBOARD STARBOARD PEAK DO (gaff) PORT PORT D THAT ENGLAND HIS T MAN Y U WILL EVERY EXPECTS BLUNT END SHARP END 1816 Admiral Popham introduces his revised Semaphore Apparatus January 6 Samuel Morse Introduce 1838 s His New Telegraph Notes for January New telegraph system Monday. 1845 = Morse’s new Code begins to be adopted by the emerging U.S. railroad companies, after he proves its ability to pass messages instantly 18 67 Captain Columb introduces Flashing Light Signalling into the Royal Navy using Morse’s new code 7 May 1896 Guglielmo Marconi impresses Admiral Jackson by sending and receiving Morse over 14 miles between Bournemouth and the Isle of Wight 12 December Marconi makes the first Trans-Atlantic 1901 Radio Transmission using the Morse Code 1905. The Royal Navy finally adopts Wireless Telegraphy in order to prevent the fleet falling behind those of Britain’s potential enemies. 1908. The Marconi Company replaces CQD with the new, easy-to-remember SOS as its International Maritime Distress Call Since 1905 . . . Any Questions? Job 9: Basic Communications Safety Communications Safety is the responsibility of EVERYONE involved in Communications Ensuring that everyone is aware of their responsibilities is the duty of THE COMMUNICATIONS INSTRUCTOR Communications Safety Fire Precautions Electric Shock CO2 and Extinguishers Hazards Food and Drink Radiation Hazards Basic and Burns First Aid Communications Safety Rules 1. NEVER work inside live equipment 2. NEVER bypass fuses 3. NEVER touch an aerial unless it has been disconnected 4. NEVER eat or drink near communications equipment or operate equipment with wet hands 5. ALWAYS ensure that there is a CO2 extinguisher at the entrance to the Radio Room 6. ALWAYS ensure that there is a mains cut-off switch at the entrance to the Radio Room 7. ALWAYS ensure that there are no wires or cables trailing where someone might trip over them 8. ALWAYS ensure that aerials are connected before switching a radio on Safety Training Protocol I R E Instruct Repeat Examine Right from the very outset DANGER OF DEATH Do Not Rig Aerials Near Overhead Power Lines CAUTION Non-Ionising Radiation No Smoking No Food or Drink in this room CAUTION ELECTRICAL EQUIPMENT INSIDE NO UNAUTHORISED ENTRY QUIET PLEASE!! Communications Test in Progress QUIET PLEASE!! Meeting in Progress Any Questions? Job 10: Unit Communications Equipment Any Questions?
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