Sample Resolution Letter for Member - PDF by mez15859

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									                      Instructions for Letter of Resolution
ALL BUSINESSES, CHURCHES, CLUBS, AND OTHER ORGANIZATIONS
SERVED BY LREMC MUST PROVIDE A NOTARIZED STATEMENT OF
RESOLUTION OR OTHER NOTARIZED DOCUMENT EXECUTED BY, OR ON
BEHALF OF THE BUSINESS, CHURCH, CLUB OR ORGANIZATION. THE
COOPERATIVE RESERVES THE RIGHT TO ACCEPT OR REJECT, AND NOT
GIVE EFFECT TO, ANY DOCUMENT AS PROVIDED FOR IN THE
COOPERATIVES BYLAWS (ARTICLE IV, SECTION 4.07).

If you are to be the representative of your business, church, club or organization at the
Annual Meeting on October 15, 2009, it will be necessary for you to bring a notarized
statement of resolution from the organization authorizing you to be its registered
delegate. The resolution must be signed by an official of the organization and notarized
by a Notary Public not in the employ of the cooperative.
Representatives of a separate legal entity such as a corporation, partnership or church,
will be permitted to register and vote for that entity, as follows:
A. Corporations– The person seeking to register for the corporation should be an officer
or director, or he/she should present credentials authorizing him/her to register for the
corporation.
B. Partnership– The person seeking to register should be a partner in the partnership.
C. Church– Any individual known to be associated with the church, such as the pastor,
deacon, etc., or a member of the church presenting credentials will be permitted to
register.
D. Sole Proprietors– A person seeking to register for a sole proprietorship should be
permitted to do so, if he/she is the sole proprietor, and if he/she does not have another
membership in his/her name.
A sample Statement of Resolution can be obtained at any Lumbee River EMC office
through Wednesday, October 14, downloaded at the Lumbee River EMC website at
www.lumbeeriver.com or you can call 910-843-4131 to request a copy by mail. Forms
will not be available at the Annual Meeting.

The statement of resolution should consist of the following:
          • Required Member Account information, including name, address, phone
              number and account number.
          • Statement: should include the person’s name eligible to vote on behalf of
              the non-natural person and the name of the non-natural person as it
              appears on the account.
          • Signatures: Statement should be signed by designated official of non-
              natural person.
           • Notary Statement: Statement must be properly notarized by a Notary
              Public who is not employed by Lumbee River EMC.
                • A Sample Resolution Form is attached or you can provide
                  your own form.
                                       STATEMENT OF RESOLUTION

Member Information: (must be provided)
Member Name: _____________________________
Address: __________________________________
___________________________________________
Account Number: ___________________________
Phone Number: _____________________________

________________________has been appointed to represent
Designated person’s name

_____________________________ as its voting delegate at the LREMC 2009 Annual
Name of Non-Natural Member as it appears on account

Meeting on Thursday, October 15, 2009.

__________________________________                                                 _______________
Designated Official for Non-Natural Member/Title                                              Date




State of North Carolina
County of ____________

I, __________________, a Notary Public for said County and State, do hereby certify
               Notary name
that _______________________ personally came before me this day and acknowledged
       Designated Official for Non-Natural Member

that he is _____________ of ________________________, a _______________, and
              title or position held               Name of Non-Natural Member                 type of organization

being authorized to do so, executed the foregoing on behalf of the member name listed
above.

Witness my hand and official seal, this the _____ day of ____________, 2009.

(Official Seal)                                                 _________________________
                                                                           Notary Signature

My Commission expires ___________, _________

								
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