Sample Self Employment Financial Status by xkl17220

VIEWS: 19 PAGES: 14

More Info
									    ACCSC Graduation and Employment Chart

              Sample Supporting Documentation


Section VII (B)(1)(b), Substantive Standards, Standards of Accreditation states that schools must
demonstrate successful student achievement by maintaining acceptable rates of student graduation and
employment in the career field for which training is provided and must support these rates through
verifiable documentation. The ACCSC Graduation and Employment Chart is the Commission’s
mechanism for collecting student achievement data.

The Commission provides this sample of supporting documentation in an effort to help schools better
understand how the Commission would like this information to be organized in order to facilitate efficient
review and to help schools better understand the types of documentation that the Commission considers to
be verifiable evidence to support data presented by schools in the ACCSC Graduation and Employment
Chart.

The summary sheets and charts are intended to eliminate the necessity of transcripts, unless transcripts are
otherwise found to be an area of non-compliance. The Commission may direct schools to submit
summary sheets, employment records, or other supporting documentation to accompany the graduation
and employment chart when schools are subject to outcomes reporting or heightened monitoring; for
presentation to an on-site evaluation team; to support annual report data; or other instances when a
Graduation and Employment Chart warrants additional documentation.

The information included in this document is considered to be examples of documentation and is not
intended to be an exhaustive list and schools are not limited to these examples. Schools may use other
types of supporting documentation that can be validated and verified.
                                                                                Graduation and Employment Chart
      School #:                                       Name of School:                                             SAMPLE                                   Report Date: July-09

           City:                                             St:                          Zip:                              Phone:                        Email:

Program Title: WELDING                                                                                                               Program Length in Months:     12

                   Beginning Date of 12 Month Reporting Period: Oct-06                                        Ending Date of 12 Month Reporting Period: Sep-07

  1     Class Start Date (month/year)                              Oct-06       Jan-07                                                                                      TOTAL   %      %=
  2     Number Started                                                    5          6                                                                                         11 100%
  3     Transfers to Another Program                                                 1                                                                                          1   9%     3/2
  4     Transfers from Another Program                                                                                                                                          0   0%     4/2
  5     Total Starts plus/minus Transfers                                 5          5       0          0        0      0       0      0      0      0        0         0      10 100%
  6     Unavailable for Graduation                                        1                                                                                                     1 10%      6/5
  7     Students Available for Graduation                                 4          5       0          0        0      0       0      0      0      0        0         0       9 90%      7/5
  8     Withdrawn/Terminated Students                                                1                                                                                          1 10%      8/5
  9     Graduates within 150% of Program Length                           4          4       0          0        0      0       0      0      0      0        0         0       8 89%      9/7

 10                            GRADUATION RATE 100%                              80% ##### ##### ##### ##### ##### ##### ##### ##### ##### #####                             89%           9/7
 11     Graduates - Further Education                                              1                                                                                           1    13%   11/9
 12     Graduates - Unavailable for Employment                                     1                                                                                           1    13%   12/9
 13     Graduates - Available for Employment                              4        2     0     0     0     0     0     0     0     0     0     0                               6    75%   13/9
 14     Graduates - Employed in Field                                     3        2                                                                                           5    63%   14/9

 15                           EMPLOYMENT RATE                         75% 100% ##### ##### ##### ##### ##### ##### ##### ##### ##### #####                                   83%          14/13
 16     Graduates - Unrelated Occupations                               1                                                                                                      1    17%   16/13
 17     Graduates - Unemployed                                                                                                                                                 0     0%   17/13
 18     Graduates - Unknown                                                                                                                                                    0     0%   18/13


        If there is a value other than zero in any of these fields, then there is an error in the data:
        Checking Calculation of Graduates                                   0        0       0            0      0      0       0      0       0      0        0        0       0
        Checking Calculation of Available for Employment                    0        0       0            0      0      0       0      0       0      0        0        0       0
        Checking Placement Accountability                                   0        0       0            0      0      0       0      0       0      0        0        0       0


        Non-Graduated Students Who Obtained Training
 19     Related Employment                                                                                                                                                      0   0%    19/5

             Employment Rate with Non-Graduated Students
 20            Who Obtained Training Related Employment               75% 100% ##### ##### ##### ##### ##### ##### ##### ##### ##### #####                                   83%

        If the value is greater than zero in any of these fields, then there is an error in the data.
        Checking Calculation of Non-Graduated Students                      0       -1       0            0      0      0       0      0       0      0        0        0      -1
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 2 of 13




                           Graduation Rate - Supporting Documentation

                                             Summary Sheet

                                            Welding Program


Report Date:                              7/2009
Program Length in Months:                 12
Reporting Period Beginning Date:          October 2006
Reporting Period End Date:                September 2007

Cohort #1:
Class Start Date October 2006

Student Name         Program          Start Date       Graduation         Withdrawal/Termination Date
                                                          Date
  Mike Grey           Welding            10/06            9/07                       N/A
  Jim Brown           Welding            10/06            9/07                       N/A
  Bill White          Welding            10/06            9/07                       N/A
 Sally Greene         Welding            10/06            9/07                       N/A
  Tony Blue           Welding            10/06        Unavailable for
                                                       Graduation -
                                                         Military

Cohort #2:
Class Start Date January 2007

 Student Name            Program       Start Date        Grad Date        Withdrawal/Termination Date
 Jamie Rojo              Welding          1/07          Transfer Out                 N/A
                                                           3/1/07
 Manuel Blanco            Welding          1/07             1/08                     N/A
 Jose Verde               Welding          1/07             1/08                     N/A
 Pedro Azul               Welding          1/07             3/08                     N/A
 Roberto Oro              Welding          1/07             2/08                     N/A
 Maribel Amarillo         Welding          1/07          Withdrawn                  4/1/07
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 3 of 13




                          Employment Rate - Supporting Documentation

                                         Employment Records

                                            Welding Program


Report Date:                              7/2009
Program Length in Months:                 12
Reporting Period Beginning Date:          October 2006
Reporting Period End Date:                September 2007


Cohort #1:

Class Start Date October 2006

  Graduate Program          Start    Place of      Address /   Date of  Descriptive   Other
   Name                     Date    Employment       Phone     Initial   Job Title    Status
                                                  Number for Employment              (Further
                                                    Place of                        Education,
                                                  Employment                        Unknown,
                                                                                       Etc.)
    Mike       Welding     10/06      J&J Pipe    2525 Wilson  11/1/07  Pipe Fitter
    Grey                               Fitters        Blvd
                                                   Arlington,
                                      Contact:         VA
                                    James Jenson   703- 123-
                                                      7890
     Jim       Welding     10/06      Walmart     2527 Wilson  11/1/07   Unrelated
    Brown                                             Blvd              Occupation
                                                   Arlington,
                                                       VA
                                                   703-555-
                                                      2525
    Bill       Welding     10/06    Jameson Pipe 2000 Wilson   12/1/07  Pipe Fitter
    White                              Fitters        Blvd
                                                   Arlington,
                                    Contact: Jack      VA
                                       Smith       703-555-
                                                      2225
    Sally      Welding     10/06    B & B Steam 2727 Wilson    10/1/07    Steam
   Greene                              Fitters        Blvd                 Fitter
                                    Contact: Bill  Arlington,
                                       Benson     VA 703-555-
                                                      5525
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 4 of 13




                           Employment Records – Welding Program - page 2


Cohort #2:

Class Start Date January 2007

 Graduate Program Start Place of                    Address /   Date of  Descriptive               Other
  Name            Date Employment                    Phone      Initial   Job Title                Status
                                                   Number for Employment                          (Further
                                                    Place of                                     Education,
                                                   Employment                                    Unknown,
                                                                                                    Etc.)
 Manuel       Welding      1/07      J&J Pipe       2525 Wilson           4/1/08   Pipe Fitter
 Blanco                               Fitters          Blvd
                                                     Arlington,
                                     Contact:           VA
                                   James Jenson      703- 123-
                                                       7890
 Jose         Welding      1/07                                                                   Further
 Verde                                                                                           Education*
 Pedro        Welding      1/07    B & B Steam     2727 Wilson            4/1/08     Steam
 Azul                                 Fitters         Blvd                           Fitter
                                   Contact: Bill    Arlington,
                                     Benson        VA 703-555-
                                                      5525
 Roberto      Welding      1/07                                                                  Unavailable
 Oro                                                                                                 for
                                                                                                 Employment
                                                                                                  – Medical*
*   See attached documentation
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 5 of 13




Self-Employment Documentation


Examples of supporting documentation for graduates listed as self - employed
in the field:*

    • Advertisements for Graduate’s Business (Training Related)

    • Business License / Massage Therapy License for Massage Therapy
      Graduates

    • Business Listing in the Yellow Pages

    • Business Listing in other business directory (ex. Chamber of Commerce)

    • Website for Graduate’s Business / Business Cards

    • Any other pertinent information related to training related employment

* The above documents should be accompanied by a statement signed by the
graduate attesting to being self-employed in the field for which the school
provided training and education.
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 6 of 13




EXAMPLES OF SUPPORTING DOCUMENTATION FOR:

Unavailable for Graduation

Graduates – Further Education

Graduates – Unavailable for Employment

The attached samples are not intended to be an exhaustive list but rather examples of what
the Commission considers to be verifiable. Other types of documentation may be
considered verifiable.
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 7 of 13




Any student classified as “Unavailable for Graduation,” “Graduates – Further Education,” or
“Graduates – Unavailable for Employment” must have verifiable supporting documentation to
demonstrate the student meets the Criteria. 1

Line #6 - Unavailable for Graduation: This category removes from the graduation rate calculation
students who fall into one of the following classifications: death, incarceration, active military service
deployment, or the onset of a medical condition that prevents continued enrollment.

The following is a list of the types of documentation that the Commission considers to be verifiable.

Deceased: Copy of death record, copy of obituary, or other official documentation on letterhead.
Incarcerated: Copy of the arrest record, police report or booking/intake documentation, or other official
documentation on letterhead or downloaded from an official website.
Active Military Service: Copy of military orders or other official documentation on letterhead or
downloaded from an official website.
Medical Conditions: Copy of documentation from the graduate's physician that demonstrates that the
graduate cannot continue enrollment due to a medical condition (this category includes pregnancy as a
medical condition).

Line #11 - Graduates - Further Education: The number of graduates that continue on with education at
an accredited institution of higher education (postsecondary) on at least a half-time basis.

The following is a list of examples of documentation the Commission considers to be verifiable.

1. Enrollment Agreement at institution where student is continuing education;
2. Acceptance Letter from Institution where student is continuing education; or
3. Student financial aid records from a federal database as shown in the example on the following
   pages.

Line #12 - Graduates - Unavailable for Employment This category removes from the employment rate
calculation graduates who fall into one of the following categories: death, incarceration, active military
service deployment, the onset of a medical condition that prevents employment, or international students
who have returned to their country of origin.

Deceased: Copy of death record, copy of obituary, or other official documentation on letterhead.
Incarcerated: Copy of the arrest record, police report or booking/intake documentation, or other official
documentation on letterhead or downloaded from an official website.
Active Military Service: Copy of military orders or other official documentation on letterhead or
downloaded from an official website.
Medical Conditions: Copy of documentation from the graduate's physician that demonstrates that the
graduate cannot continue enrollment due to a medical condition (this category includes pregnancy as a
medical condition).
International Students who have left the country and returned to their country of origin:
Admissions/enrollment paperwork that demonstrates the student is not a U.S. citizen and any supporting
documentation that demonstrates they have not maintained U.S. residence status following graduation.

1
  If a demonstration cannot be made, with verifiable supporting documentation, for the above conditions, students should not be
classified as “Unavailable for Graduation,’ “Unavailable for Employment,” or “Further Education.” This supporting
documentation should be maintained in the student file for reporting/verification purposes.
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 8 of 13




SAMPLES:

Incarcerated: Copy of the arrest record, police report or booking/intake documentation, or other
official documentation on letterhead.
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 9 of 13




Active Military Service: Copy of military orders
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 10 of 13




Medical Conditions: Doctor’s note
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 11 of 13




International Students: I-20 Form
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 12 of 13
ACCSC Graduation and Employment Chart - Sample Supporting Documentation
Page 13 of 13




“Graduates – Further Education” (line #11)

Three examples of verifiable documentation are:

1. Enrollment Agreement at institution where student is continuing education;
2. Acceptance Letter from institution where student is continuing education; or
3. Student financial aid record from a federal database as shown below:

								
To top