Sample Letter to Parents Date________________ Re: Quebec City Excursion Dear Parent, Few experiences complement the lessons learned in a classroom like travel. It exposes students to new ideas, broadens their perspective, and in the case of language study, makes the language come alive! This year, we are giving our Grade 7 and 8 students an opportunity to go on an educational excursion to Quebec City. The program is being arranged by Uniropa Student Educational Holidays Inc. – a reputable organization which has specialized exclusively in Student Educational Excursions for over 43 years. A carefully planned itinerary will allow the participants to experience the "joie de vivre", culture and heritage through visits to a variety of museums. Students will partake in a fun cultural Folk evening with French Canadian Artists(s). En route to Ste Anne de Beaupré, they will enjoy a visit to Montmorency Falls and an exciting gondola ride over the falls. Enclosed you will find a customized itinerary designed to provide a judicious balance between scheduled activities and free time. All scheduled activities will be chaperoned by teachers and the entire program overseen by a full time Uniropa Tour Director. Although the main focus of the trip is educational, there will also be plenty of room for healthy fun and personal exploration. We will be holding a general orientation meeting with Grade 7 & 8 students to discuss the program and will show an informative Uniropa Program Video on Quebec City. This should give the students a clearer idea of this unique opportunity. We will hold a similar meeting for the parents on ________________________. We need a clear idea how many parents plan to have their son / daughter participate in this cultural experience. Please complete the attached sheet and send it to the school along with a $50.00 deposit cheque by ________________________. Thank you. Sincerely, _________________________ Name of teacher Date: _____________________ Name of School: ______________________________ Dear Parent: We are delighted to advise you that our school will be organizing an Educational Excursion to Quebec City. We have selected Uniropa Student Educational Holidays Inc., an organization with over 43 yrs of experience in educational excursions to Quebec City exclusively. In order for us to know if the trip to Quebec City will become a reality, we must know how many parents will allow their son or daughter to participate. Presently, the trip is planned for: ___________ ___________ ___________ _________________ Date of Travel Mode of Travel # of Students # Teacher Chaperones This will be an all-inclusive (3 nights/4 days) excursion staying at downtown superior Loews Le Concorde or Hilton. The program is fully comprehensive includi ng all entrance fees, as per program, coordinated by bilingual staff and chaperones from our school. The program consists of structured daily activities, with ample time for personal exploration, including breakfast and dinner at local downtown restaurants. Roundtrip transportation will be by Chartered Highway Coach directly from the school. For the protection and security of the parents, we are offering, for the 1st time ever, a guarantee of a full refund, less the CWF, in case of illness, accident or death in the immediate family BEFORE and DURING the trip. (Medical note required) The cost of the program: $399.75 + GST/QST * + $25.00 CWF ** (sample) * 7% GST (Good & Service Provincial tax) / QST 7.5% Quebec Provincial tax. * * CWF "Cancellation Waiver Fee" - guarantee of full refund pre/during the trip. If you plan to allow your son/daughter to participate in our proposed Quebec Excursion, please sign the form below & have your son/daughter return it with a $50.00 cheque (made out to UNIROPA S.E.H. Inc.) by ________________________________. P.S. Besides the initial $50.00 per person deposit, in September / October we will also request two postdated cheques for 2nd payment and balance – dates to be advised. ============================================================================== PARENTAL CONSENT FORM Date: ___________________ £ YES, I do give my approval for ___________________________________________, my son / daughter (please circle) to participate in your proposed Quebec City Excursion. Enclosed please find $50.00 deposit. £ NO, I DO NOT give approval for __________________________________________, my son / daughter (please circle) to participate in your proposed Quebec City Excursion.
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