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					Ord Con Mins 14 March 2006




                                    COUNCIL MINUTES



                                               14 MARCH 2006




                                                PRESIDING MEMBER’S
                                                            S I G N AT U R E

                                          -----------------------------------

                                          DATE:- - - - - - - - - - - - - - - - - - - - - - - - - - - - -




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COUNCIL
MINUTES                                                              14 MARCH 2006


                                             INDEX

         Item                               Description                         Page

         142/06              PRAYER                                               1
         143/06              DECLARATION OF OPENING                               1
         144/06              APOLOGIES                                            1
         145/06              QUESTION TIME FOR THE PUBLIC                         1
         146/06              MEMBERS ON LEAVE OF ABSENCE AND
                             APPLICATIONS FOR LEAVE OF ABSENCE                    2
         147/06              CONFIRMATION OF MINUTES                              3
         148/06              ANNOUNCEMENTS BY THE DEPUTY LORD MAYOR
                             WITHOUT DISCUSSION                                   3
         149/06              DISCLOSURE OF MEMBERS’ INTERESTS                     4
         150/06              QUESTIONS OF WHICH DUE NOTICE HAS BEEN
                             GIVEN WITHOUT DISCUSSION                             4
         151/06              CORRESPONDENCE                                       4
         152/06              PETITIONS                                            4
         DESIGN ADVISORY COMMITTEE REPORTS
         153/06              DESIGN ADVISORY COMMITTEE RECOMMENDATION
                             - 257 (LOT 30) ADELAIDE TERRACE, PERTH               4
         154/06              DESIGN ADVISORY COMMITTEE
                             RECOMMENDATIONS - 235 - 239 (LOTS 51, 53 AND 54)
                             ST GEORGE’S TERRACE, PERTH                           6
         PLANNING COMMITTEE REPORTS
         155/06              257 (LOT 30) ADELAIDE TERRACE, PERTH -
                             PROPOSED DEMOLITION OF EXISTING BUILDING
                             AND CONSTRUCTION OF A NINE-STOREY OFFICE
                             TOWER WITH BASEMENT CAR PARKING                     10
         156/06              235 - 239 (LOTS 51, 53 AND 54) ST GEORGE’S
                             TERRACE, PERTH - PROPOSED OFFICE
                             DEVELOPMENT COMPRISING TWO TOWERS BEING
                             NINE LEVELS AND 27 LEVELS, GROUND FLOOR
                             RETAIL SPACE AND 300 TENANT CAR PARKING BAYS        16




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MINUTES                                                             14 MARCH 2006


         Item                               Description                     Page

         157/06              NEW METRORAIL CITY PROJECT - PLANS FOR
                             FORESHORE GATEWAY STATEMENT                     32
         158/06              NEW METRORAIL CITY PROJECT - PLANS FOR A
                             CLOCK TOWER AND ASSOCIATED ART WORKS            37
         159/06              PROPOSED COMMERCIAL DEVELOPMENT AT POINT
                             FRASER                                          41
         160/06              AMENDMENTS TO POLICY SU64 - EXTENDED
                             TRADING PERMITS AND DELEGATION OF
                             AUTHORITY 2.18 - EXTENDED TRADING PERMITS       51
         161/06              A PROPOSED NEW BUILDING ACT FOR WESTERN
                             AUSTRALIA                                       56
         162/06              DEDICATION OF ELOVALIS LANE, NORTHBRIDGE        62
         163/06              CITY PLANNING SCHEME NO. 2 - BICYCLE PARKING
                             AND END OF JOURNEY FACILITIES POLICY            64
         MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS
         COMMITTEE REPORTS
         164/06              CHRISTMAS TREE IN FORREST PLACE                 68
         FINANCE AND BUDGET COMMITTEE REPORTS
         165/06              PAYMENTS TO CREDITORS – JANUARY 2006            71
         166/06              FINANCIAL STATEMENTS AND FINANCIAL ACTIVITY
                             STATEMENT – JANUARY 2006                        73
         167/06              WASTE MANAGEMENT SERVICE FEES 2006/07           74
         168/06              WRITE-OFF OF UNRECOVERABLE PARKING FINES
                             AND COSTS                                       80
         169/06              RENT REVIEW – COLONNADE RESERVE CENTRAL
                             PARK                                            82
         170/06              2005 COMPLIANCE AUDIT RETURN                    84
         GENERAL PURPOSES COMMITTEE REPORTS
         171/06              TENDER 048-05/06 - SUPPLY (LEASE) AND
                             INSTALLATION OF HAND HELD AND MOBILE TWO
                             WAY RADIOS                                      88
         172/06              TENDER 070-05/06 - SUPPLY AND DELIVERY OF
                             UNIFORMS FOR THE OUTSIDE WORKFORCE              91


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MINUTES                                                             14 MARCH 2006


         Item                               Description                      Page

         173/06              TENDER 076-05/06 - WATERPROOF MEMBRANE
                             REPLACEMENT, COUNCIL HOUSE                       94
         174/06              COLLECTION MANAGEMENT POLICY AND
                             DELEGATION OF AUTHORITY                          97
         175/06              SOUVENIR/INFORMATION KIOSK - PERTH TOWN
                             HALL FOYER                                      100
         176/06              PUBLIC ARTWORK - "PERCY BUTTONS"                103
         177/06              ENRICH WALK TRAIL                               106
         178/06              CITY OF PERTH OMBUDSMAN SERVICE REPORT -
                             NOVEMBER 2005 TO JANUARY 2006                   109
         WORKS AND URBAN DEVELOPMENT COMMITTEE REPORTS
         179/06              TENDER 068-05/06 – SUPPLY OF GRANITE INFILLED
                             SERVICE COVERS FOR CENTRAL CITY MALLS
                             UPGRADE                                         111
         180/06              TENDER 075-05/06 - ELECTRICAL ENGINEERING
                             SERVICES FOR THE UPGRADE OF THE MURRAY
                             STREET MALL                                     114
         181/06              CONCEPT DRAWINGS FOR PROPOSED
                             RECREATIONAL HIRE FACILITY AT POINT FRASER      117
         182/06              NORTHBRIDGE PIAZZA - REDUCTION IN PROJECT
                             COST                                            120
         183/06              REPLACEMENT OF 410 METRES OF GABION WALL
                             LOCATED ADJACENT TO MOUNTS BAY ROAD,
                             CRAWLEY                                         126
         184/06              THOMAS STREET – ROAD WIDENING AND VERGE
                             MAINTENANCE                                     128
         185/06              GREENING THE CITY PROJECT – QUEEN STREET        133
         186/06              MURRAY STREET MALL – FINAL CONCEPT PLAN         135
         187/06              SERVICE VEHICLE ACCESS TO THE MURRAY
                             STREET MALL AND IMPROVEMENT TO THE
                             FUNCTION OF THE FORREST PLACE LOADING DOCK      140
         PARKING COMMITTEE REPORTS
         188/06              TENDER 059-05/06 - CONSTRUCTION OF AWNING,
                             REGAL PLACE CAR PARK                            146

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         Item                               Description                    Page

         189/06              TENDER 063-05/06 - REFURBISHMENT OF CONTROL
                             ROOM, CONCERT HALL CAR PARK                   150
         190/06              REVIEW OF PARKING FEES 2006/07                153
         191/06              ROYAL STREET - REQUEST FOR FREE ON-STREET
                             PARKING                                       161
         OTHER REPORTS
         192/06              DESIGN ADVISORY COMMITTEE – MINUTES OF THE
                             MEETING HELD ON 16 FEBRUARY 2006              164
         193/06              PLANNING COMMITTEE – MINUTES OF THE MEETING
                             HELD ON 14 FEBRUARY 2006                      165
         194/06              MARKETING, SPONSORSHIP AND INTERNATIONAL
                             RELATIONS COMMITTEE – MINUTES OF THE
                             MEETING HELD ON 7 FEBRUARY 2006               167
         195/06              FINANCE AND BUDGET COMMITTEE – MINUTES OF
                             THE MEETING HELD ON 14 FEBRUARY 2006          168
         196/06              GENERAL PURPOSES COMMITTEE – MINUTES OF
                             THE MEETING HELD ON 7 FEBRUARY 2006           170
         197/06              PARKING COMMITTEE – MINUTES OF THE MEETING
                             HELD ON 6 FEBRUARY 2006                       171
         198/06              WORKS AND URBAN DEVELOPMENT COMMITTEE –
                             MINUTES OF THE MEETING HELD ON 6 FEBRUARY
                             2006                                          172
         199/06              MOTION OF WHICH PREVIOUS NOTICE HAS BEEN
                             GIVEN                                         173
         200/06              REPRESENTATION ON STATUTORY AUTHORITIES
                             AND PUBLIC BODIES                             173
         201/06              URGENT BUSINESS                               173
         202/06              CLOSE OF MEETING                              173




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COUNCIL
MINUTES                                         -1-                   14 MARCH 2006

Minutes of the Ordinary Meeting of the Council of the City of Perth held in the
Council Chamber, Ninth Floor, Council House, 27 St George’s Terrace, Perth, on
Tuesday, 14 March 2006.

Presiding:                                    The Deputy    Lord   Mayor,   Cr   Michael
                                              Sutherland

Councillors Present:                          Butler, Davidson, Evangel, Hardy, Kay,
                                              McEvoy and Scaffidi

In Attendance:

Frank Edwards                             -   Chief Executive Officer
Robert Mianich                            -   Director Corporate Services
Doug Forster                              -   Director Business Units
Garry Dunne                               -   Director Service Units
Peter Monks                               -   Director Planning and Development
Margaret Smith                            -   Manager Approval Services
Jamie Parry                               -   Manager Corporate Support
John Fathers                              -   Administrative Services Team Leader
Peter Jackson                             -   Media Liaison Co-ordinator

Observers:

Seven members of the public.
One member of the press.


142/06 PRAYER
The Deputy Lord Mayor took the Chair and the prayer was read by the Chief
Executive Officer.


143/06 DECLARATION OF OPENING
The Deputy Lord Mayor declared the meeting open at 6.02pm.


144/06 APOLOGIES
The Lord Mayor


145/06 QUESTION TIME FOR THE PUBLIC
The Chief Executive Officer advised that the following questions had been received
relating to the use of Trafalgar Bridge by cyclists.

Mr Alan Bax (File Ref: P1010747-4).



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MINUTES                                                -2-                       14 MARCH 2006

Question 1:                    Can you please explain why the Council rejected the DPI's
                               proposed awareness campaign trial for Trafalgar Bridge?
                               Specifically, why did the Council choose not to participate in a trial
                               which aimed to alert cyclists to the concerns of pedestrians who
                               use the bridge and promote the safe sharing of the bridge by all
                               users?

Answer:                        The Chief Executive Officer responded that the Council
                               considered the proposal and voted not to participate in the
                               trial in the interests of pedestrian safety on the bridge.

Question 2:                    How many motor vehicle versus pedestrian accidents are there in
                               the city each year? In light of the Council's decision to ban bicycle
                               access to Trafalgar Bridge "in the interest of public safety", will the
                               Council now consider banning motor vehicle access to the city?

Answer:                        The Chief Executive Officer responded that, according to Main
                               Roads Western Australia records, there were 355 reported
                               motor vehicle crashes involving pedestrians and vehicles in
                               the City of Perth during the five years between January 2000
                               and December 2004. Four of these were fatal. The Council is
                               unaware of the number of cyclist versus pedestrian accident
                               statistics as these are not kept by any government authority
                               that we are aware of.

                               Between 1998 and 2002, pedestrians have made up 13% of
                               those killed on Western Australian roads and around 8% of
                               those who are hospitalised after crashes. This is 131
                               pedestrian fatalities and 1057 serious pedestrian injuries. In
                               terms of the second part of the question, that is not a question
                               the Council has considered, therefore there is no response.
                               However, it should be noted that from time to time the Council
                               has made decisions to limit vehicular access to particular
                               areas of the city for the promotion of such things as
                               pedestrian safety, the two most recent examples being (apart
                               from Trafalgar Bridge) the Hay Street and Murray Street Malls.




146/06 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS
       FOR LEAVE OF ABSENCE
Crs Hardy and Sutherland sought leave of absence for the meeting of the Council to
be held on 4 April 2006.




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Moved by Cr Butler, seconded by Cr Kay

That approval for leave of absence be granted to Crs Hardy and
Sutherland for the Council meeting to be held on 4 April 2006.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



147/06 CONFIRMATION OF MINUTES
The minutes of the Ordinary Meeting of the Council held on 21 February 2006 were
submitted for consideration.

Moved by Cr Davidson, seconded by Cr Kay

That the minutes of the Ordinary Meeting of the Council held on
21 February 2006, be confirmed as a true and correct record.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



148/06 ANNOUNCEMENTS BY                         THE    DEPUTY       LORD      MAYOR
       WITHOUT DISCUSSION
The Deputy Lord Mayor advised that the official guests joining the Council this
evening would be:-

•        Richard Offen - Executive Director designate for the Heritage Appeal Board.
•        Callum Crofton - Business Solutions for Heritage.




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MINUTES                                                   -4-                       14 MARCH 2006

149/06 DISCLOSURE OF MEMBERS’ INTERESTS
The Chief Executive Officer advised that the following Member had disclosed a non-
financial interest in the following matter.

Member/Officer                       Minute No.      Page No.       Nature of Interest
Cr Evangel                                182/06        120         Proximity


150/06 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
       WITHOUT DISCUSSION
Nil


151/06 CORRESPONDENCE
Nil


152/06 PETITIONS
Nil
                                                         ITEM NO:




                          DESIGN ADVISORY COMMITTEE REPORTS


153/06 DESIGN ADVISORY COMMITTEE RECOMMENDATION - 257
       (LOT 30) ADELAIDE TERRACE, PERTH


BACKGROUND:

FILE REFERENCE:                             P1018637
RESPONSIBLE DIRECTOR:                       Robert Mianich, Director Corporate Services
DATE:                                       8 March 2006
MAP / SCHEDULE:                             N/A


DETAILS:

The Design Advisory Committee at its meeting held on 16 February 2006 considered
the design of the proposed nine-storey office development with 23 basement car
parking bays at 257 (Lot 30) Adelaide Terrace, Perth and resolved to recommend the
following:-

“That the Design Advisory Committee, having considered the design of a proposed
nine-storey office development with 23 basement car parking bays at 257 (Lot 30)

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MINUTES                                      -5-                       14 MARCH 2006

Adelaide Terrace, Perth, advises that it supports the design subject to revised plans
being submitted by the applicant that:-

1.       demonstrate that interesting and aesthetic treatments are provided for the side
         (east and west) elevations in relation to the adjacent developments and
         particularly to those portions visible from Adelaide Terrace;

2.       reduce the visual heaviness of the first floor ‘box’ element on the front elevation
         largely brought about by its projection.”

The development application for the Council’s consideration is listed as Item 3 in the
Council Notice Paper for the meeting of 14 March 2006.

COMMENTS:
Role of the Design Advisory Committee:

The Design Advisory Committee is required to provide independent technical advice
and recommendations to the Council in respect to applications requesting a Plot
Ratio Bonus in the Central Area and design issues on other applications referred to it
for consideration.


Moved by Cr Davidson, seconded by Cr Butler

That the Council notes the recommendation of the Design Advisory
Committee at its meeting held on 16 February 2006 as follows:-

“That the Design Advisory Committee, having considered the design of a
proposed nine-storey office development with 23 basement car parking
bays at 257 (Lot 30) Adelaide Terrace, Perth, advises that it supports the
design subject to revised plans being submitted by the applicant that:-

1.       demonstrate that interesting and aesthetic treatments are provided
         for the side (east and west) elevations in relation to the adjacent
         developments and particularly to those portions visible from
         Adelaide Terrace;

2.       reduce the visual heaviness of the first floor ‘box’ element on the
         front elevation largely brought about by its projection.”.

The motion was put and carried




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The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



154/06 DESIGN ADVISORY COMMITTEE RECOMMENDATIONS -
       235 - 239 (LOTS 51, 53 AND 54) ST GEORGE’S TERRACE,
       PERTH


BACKGROUND:

FILE REFERENCE:                           P1018637
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     8 March 2006
MAP / SCHEDULE:                           N/A


DETAILS:

The Design Advisory Committee at its meeting held on 25 January 2006 considered
the design of the proposed office development comprising two towers being nine
levels and 27 levels, ground floor retail space and 300 tenant car bays at 235 - 239
(Lots 51, 52 and 54) St George’s Terrace, Perth and resolved to recommend the
following:-

That the Design Advisory Committee, having considered the design of a proposed
‘Bishop’s See’ office development comprising a nine level and a 27 level office
building, ground floor retail space and 300 tenant car bays at 235 - 239 (Lots 51, 52
& 54) St George’s Terrace, Perth:-

1.       notes that the development is intended to be constructed in two stages and that
         it is apparent from the plans and from the applicant’s presentation that the
         second stage (comprising the 27 level office tower) is still conceptual and
         undergoing further development and refinement. As a consequence, the design
         lacks certainty and clarity to such a degree that the Committee is not in a
         position to make any recommendation in support of the overall design of the
         development;

2.       considers that the application has been submitted prematurely and that the
         matter be deferred to enable the applicant to submit a more complete proposal
         for the Committee’s assessment including details that better address the
         following design issues:-



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MINUTES                                             -7-                       14 MARCH 2006

         2.1            Staging: A staging strategy is required for the development, indicating
                        the extent of the works associated with Stage 1 and details of the
                        interim treatment of the remainder of the site prior to the construction of
                        Stage 2;

         2.2            Wind Impact: Considerable attention should be given to the wind
                        impacts of the development particularly at ground level and on the
                        surrounding landscaped areas and heritage gardens, with full wind
                        tunnel testing being undertaken;

         2.3            Façade Detail: A more descriptive pallet of materials and finishes is
                        required with greater attention being paid to the design of the office
                        building façades to achieving the desired energy efficiency rating
                        (minimum 4 star ABGR rating);

         2.4            Juxtaposition of the Towers: Details of the design and intended use of
                        the space between the two office buildings are required, including
                        levels, access and landscaping treatments.

The Design Advisory Committee considered the additional information at its meeting
held on 16 February 2006, and resolved to recommend the following:-

That the Design Advisory Committee, having received the additional information and
design detail presented for the proposed office development comprising two office
buildings, being nine levels and 27 levels respectively, with ground floor dining/retail
space and 300 basement tenant car bays at 235 - 239 (Lots 51, 52 and 54)
St George’s Terrace, Perth, considers that the additional documentation and design
detail represents a more complete proposal which has adequately addressed the
concerns and queries previously raised by the Committee in regard to the staging of
the development, wind impacts, materials and finishes, energy efficiency and the
access and landscaping treatments between the buildings and, therefore, supports
the proposed development subject to the applicant:-

1.       committing to the staging strategy in regard to the extent of the works
         associated with Stage 1 and to the interim landscaping treatment of the
         remainder of the site prior to the construction of Stage 2;

2.       undertaking a full wind impact analysis (wind tunnel testing) for both stages and
         incorporating any modifications into the design to ameliorate any adverse wind
         impacts, as recommended by such an analysis, prior to submitting working
         drawings for a building licence.

The development application for the Council’s consideration is listed as Item 4 in the
Council Notice Paper for the meeting of 14 March 2006.




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COMMENTS:
Role of the Design Advisory Committee:

The Design Advisory Committee is required to provide independent technical advice
and recommendations to the Council in respect to applications requesting a Plot
Ratio Bonus in the Central Area and design issues on other applications referred to it
for consideration.


Moved by Cr Davidson, seconded by Cr Butler

That the Council notes the recommendation of the Design Advisory
Committee at its meeting held on:-

1.       25 January 2006 as follows:-

         “That the Design Advisory Committee, having considered the design
         of a proposed ‘Bishop’s See’ office development comprising a nine
         level and a 27 level office building, ground floor retail space and 300
         tenant car bays at 235 - 239 (Lots 51, 52 and 54) St George’s Terrace,
         Perth:-

         1.        notes that the development is intended to be constructed in two
                   stages and that it is apparent from the plans and from the
                   applicant’s presentation that the second stage (comprising the
                   27 level office tower) is still conceptual and undergoing further
                   development and refinement. As a consequence, the design
                   lacks certainty and clarity to such a degree that the Committee
                   is not in a position to make any recommendation in support of
                   the overall design of the development;

         2.        considers that the application has been submitted prematurely
                   and that the matter be deferred to enable the applicant to
                   submit a more complete proposal for the Committee’s
                   assessment including details that better address the following
                   design issues:-

                   2.1            Staging:    A staging strategy is required for the
                                  development, indicating the extent of the works
                                  associated with Stage 1 and details of the interim
                                  treatment of the remainder of the site prior to the
                                  construction of Stage 2;


                                                                             (Cont’d)


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                   2.2            Wind Impact: Considerable attention should be given to
                                  the wind impacts of the development particularly at
                                  ground level and on the surrounding landscaped areas
                                  and heritage gardens, with full wind tunnel testing being
                                  undertaken;

                   2.3            Façade Detail: A more descriptive pallet of materials and
                                  finishes is required with greater attention being paid to
                                  the design of the office building façades to achieving the
                                  desired energy efficiency rating (minimum 4 star ABGR
                                  rating);

                   2.4            Juxtaposition of the Towers: Details of the design and
                                  intended use of the space between the two office
                                  buildings are required, including levels, access and
                                  landscaping treatments.”;

2.       16 February 2006 as follows:-

         “That the Design Advisory Committee, having received the
         additional information and design detail presented for the proposed
         office development comprising two office buildings, being nine
         levels and 27 levels respectively, with ground floor dining/retail
         space and 300 basement tenant car bays at 235 - 239 (Lots 51, 52
         and 54) St George’s Terrace, Perth, considers that the additional
         documentation and design detail represents a more complete
         proposal which has adequately addressed the concerns and queries
         previously raised by the Committee in regard to the staging of the
         development, wind impacts, materials and finishes, energy
         efficiency and the access and landscaping treatments between the
         buildings and, therefore, supports the proposed development
         subject to the applicant:-

         1.        committing to the staging strategy in regard to the extent of the
                   works associated with Stage 1 and to the interim landscaping
                   treatment of the remainder of the site prior to the construction
                   of Stage 2;

         2.        undertaking a full wind impact analysis (wind tunnel testing) for
                   both stages and incorporating any modifications into the
                   design to ameliorate any adverse wind impacts, as
                   recommended by such an analysis, prior to submitting working
                   drawings for a building licence.”.

The motion was put and carried


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MINUTES                                              - 10 -                  14 MARCH 2006


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil
                                                     ITEM NO:




                            PLANNING COMMITTEE REPORTS


155/06 257 (LOT 30) ADELAIDE TERRACE, PERTH - PROPOSED
       DEMOLITION     OF    EXISTING    BUILDING   AND
       CONSTRUCTION OF A NINE-STOREY OFFICE TOWER
       WITH BASEMENT CAR PARKING


BACKGROUND:

SUBURB/LOCATION:                          257 Adelaide Terrace, Perth
FILE REFERENCE:                           05/2360
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     24 February 2006
MAP / SCHEDULE:                           Map - 257 Adelaide Terrace, Perth.
                                          Concept - 257 Adelaide Terrace, Perth.

LANDOWNER:                                Richard David Graham
APPLICANT:                                Deacons
ZONING:                                   (MRS Zone) Central City Area
                                          (City Planning Scheme Precinct) Adelaide (P13)
                                          (City Planning Scheme Use Area) Office           /
                                          Residential
APPROXIMATE COST:                         $14.5 million

The Committee recommendation to the Council for this report was resolved by the
Planning Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.


SITE HISTORY:

The subject site comprises of a total area of 1,308m². The site is located south of
Adelaide Terrace approximately 45 metres from the Adelaide Terrace and Victoria
Terrace intersection. The site is currently occupied by a vacant two-storey


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MINUTES                                   - 11 -                   14 MARCH 2006

commercial building that was a former Victorian and Italianate style dwelling
constructed circa 1888.


DETAILS:

Approval is sought for the demolition of the existing building on the site and for the
development of a nine-storey office tower with 23 basement car parking bays.
External building materials will consist of concrete cladding incorporating design
features to the east and west side elevations and glazing to the Adelaide Terrace
façade. Key elements of the proposal are as follows:-

Basement level – This level incorporates car parking for 23 vehicles and one
disabled car parking bay, accessed via a four metre right-of-carriageway along the
eastern boundary of the subject site and partially over the adjoining site. This level
will also feature bicycle parking bays and end of journey facilities, a bin storage area
and an internal lift and stair access to the upper floors of the building.

Ground floor level – This level contains an entrance lobby and an office tenancy,
approximately 308m² in size. This floor will also feature male, female and disabled
toilet facilities and a staff amenities area. The area between the front boundary and
the building will be landscaped with a formal rose garden. A paved area suitable for
an outdoor seating area will also be provided as part of the landscaping area.

First to eighth floor levels – These levels will accommodate office tenancies of
approximately 592m² in size. Each floor will feature male, female and disabled toilet
facilities and a staff amenities area. The first floor level will feature a balcony of
approximately 66m² in size, overlooking the formal garden and providing cover to the
paved area below.


COMPLIANCE WITH PLANNING SCHEME:

Land Use:

The subject site is located within the Office / Residential area of the Adelaide
Precinct (P13) of the City Planning Scheme No. 2. The precinct will be further
developed as a residential quarter, but will also accommodate offices, functioning as
a secondary, less intensive, general office district and contain a mixture of general
commercial activities of a kind that will contribute to residential amenity.

The proposed office development falls within the ‘Office’ use group which is a
preferred (‘P’) use within the City Centre area of the Adelaide Precinct (P13). It is
considered that the proposed use is appropriate for the subject site having regard to
the mixed use nature of the immediate locality.

Development Requirements:

The proposal’s compliance with the following City Planning Scheme No. 2
development standards is summarised below:-

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MINUTES                                      - 12 -                      14 MARCH 2006


         Development Standard                   Proposed                   Required
  Maximum Plot Ratio                         3.9:1 (5045.3m²)             4:1 (5232m²)

  Car Parking
  - Commercial tenant                            23 bays              26 bays (maximum)

  Bicycle Parking                                13 bays              10 bays (minimum)

  Building Height                          31 metres at building      1.5:1 (39 metres) at
                                               frontage, plus        building frontage, plus
                                          additional height within   additional height within
                                            a 45º height plane         a 45º height plane

  Setbacks:
  - Front                                      13.4 metres                Nil Permitted
  (Adelaide Terrace)

  - Side (West)                                 0.9 metres                Nil Permitted

  - Side (East)                                       Nil                 Nil Permitted

  - Rear                                   Nil (Ground Level)             Nil Permitted
                                          10.4 metres (Levels 1
                                                   – 8)



COMMENTS:

Consultation:

As the development is fully complying with the development standards and permitted
land uses applicable to the site under City Planning Scheme No. 2, there is no
legislative or policy requirement for the application to be advertised for public
comment.

Design Advisory Committee:

The proposal was referred to the meeting of the Design Advisory Committee held on
16 February 2006, for comment in relation to the design aspects of the application.
The Committee advised that:-

“It supports the design subject to revised plans being submitted by the applicant
that:-




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1.       demonstrates that interesting and aesthetic treatments are provided for the side
         (east and west) elevations in relation to the adjacent developments and
         particularly to those portions visible from Adelaide Terrace;

2.       reduces the visual heaviness of the first floor ‘box’ element on the front
         elevation largely brought about by its projection.”

Applicants Response to the Design Advisory Committee Recommendations:

The applicant has taken the advice of the Design Advisory Committee into
consideration and prepared amended plans meeting the Committee’s requests.

Revised elevations have been submitted detailing the materials and finishes to the
portions visible from Adelaide Terrace. The elevations incorporate recessed panels,
sections of panelling in a contrasting colour, stainless steel rivets and an inlay of tiling
breaking up the cement cladding.

Revisions have also been made to the first floor ‘box’ element on the front elevation
to satisfy the Committee’s concerns. The projection of the first floor balcony has
been reduced by two metres and the opening in the ‘box’ has been increased to
reduce the heavy appearance of the element from Adelaide Terrace. The balcony
will still provide cover to a portion of the paved area below.

Demolition of Two-Storey Building:

The two-storey brick and iron building that currently occupies the site was a former
residence built in 1888. It was substantially altered in 1938 to convert it into two flats.
The building has been used for offices and a bank branch since 1955 with further
modifications made to the building in the 1960s.

It is proposed to demolish the building to make way for the proposed office
development. A full Heritage Assessment and Archival Record has been prepared
by Hocking Planning and Architecture in December 2005. While the front façade
remains attractive and relatively intact, the building condition has been assessed as
being from fair to poor, with significant external alterations and little of its original
internal character remaining.

In 1994 the Heritage Council of WA did not consider that the place was worthy of
listing as the assessment documentation was inadequate. The place was briefly
assessed again in 2004 in conjunction with the adjacent and more significant
EB Johnson House at No. 259 Adelaide Terrace. The outcome of this assessment
has not been finalised.

Given that the building has been assessed as having little cultural heritage
significance, the site has been intruded upon by larger buildings and the structure is
in a poor state of repair, its demolition can be supported.




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Design Issues:

The overall design is considered appropriate for the site. The front setback and
curved façade reduces the massing of the building and provides a sympathetic
design solution for the site adjoining the heritage building at 259 - 263 Adelaide
Terrace, Perth.

The revised finishes for the east and west elevations add interest to the blank walls
and the overall design. The glazing to the front façade does not appear to be
reflective. Final details of the materials and finishes can be required to be submitted
and approved prior to the issue of a building licence as a condition of any approval.

The proposed front setback is appropriately landscaped to ensure a visible and safe
entrance. Final details of the proposed landscaping including details of all paving,
lighting and seating should be required as a condition of any approval.

Conclusion:

The proposed office development will contribute to the activity and interest of the
immediate locality during business hours.        The proposal complies with the
development standards of City Planning Scheme No. 2 and presents an appropriate
design solution for the subject site. The proposed scale and design of the
development is compatible with the immediate adjoining properties and will ensure
that the amenity of the streetscape of Adelaide Terrace is enhanced. Having regard
to the above it is recommended that the proposal be supported subject to relevant
conditions.


Moved by Cr Butler, seconded by Cr Scaffidi

That in accordance with the provisions of City Planning Scheme No. 2
and the Metropolitan Region Scheme, the Council APPROVES the
application for the proposed demolition of the existing building and
construction of a nine-storey office tower with 23 basement car parking
bays at 257 (Lot 30) Adelaide Terrace, Perth, as detailed on the
Metropolitan Region Scheme Form One dated 22 December 2005 and as
shown on the revised plans received 18 January 2006, 27 January 2006
and 24 February 2006, subject to:-

1.       final details of the design, colours, materials and finishes for the
         proposed building, with particular attention to the detail and means
         of adding visual interest to the sections of blank side walls visible
         from Adelaide Terrace, being submitted and approved prior to the
         issue of the relevant building licence;

                                                                             (Cont’d)



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2.       all on-site car bays being for the exclusive use of the tenants of the
         development;

3.       the dimension of all car bays, aisle widths and circulation areas
         complying with the Australian Standard AS2890.1;

4.       a loading/service bay being provided, with the location and
         dimensions complying with the Australian Standard AS2890.2;

5.       any signage being subject to a separate application for approval;

6.       a detailed landscaping plan for the proposed formal garden at the
         front of the building, including details of all paving, lighting and
         seating, being submitted and approved prior to the issue of a
         building licence;

7.       all external building plant, including air conditioner units and lift
         over runs, being screened from public view, and installed and
         operated to comply with the Environmental Protection (Noise)
         Regulations 1997;

8.       the submission of a construction management plan for the proposal
         detailing how it is proposed to manage:-

         8.1            the delivery of materials and equipment to the site;
         8.2            the storage of materials and equipment on the site;
         8.3            the parking arrangements         for   the   contractors   and
                        subcontractors;
         8.4            the impact on traffic movement in the locality;
         8.5            other matters likely to impact on the surrounding properties.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil




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156/06 235 - 239 (LOTS 51, 53 AND 54) ST GEORGE’S TERRACE,
       PERTH      -   PROPOSED      OFFICE   DEVELOPMENT
       COMPRISING TWO TOWERS BEING NINE LEVELS AND
       27 LEVELS, GROUND FLOOR RETAIL SPACE AND
       300 TENANT CAR PARKING BAYS


BACKGROUND:

SUBURB/LOCATION:                          Bishops See at 235 – 239 St Georges Terrace,
                                          Perth extending south to Mounts Bay Road
DA/BA REFERENCE:                          05/2361
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     21 February 2006
MAP / SCHEDULE:                           Map - 235 – 239 St Georges Terrace, Perth.
                                          Concept - 235 – 239 St Georges Terrace, Perth.

LANDOWNER:                                Perth Diocesan Trustees of the Church Office
APPLICANT:                                The Planning Group
ZONING:                                   (MRS Zone) Central City Area
                                          (City Planning Scheme Precinct) St Georges
                                          Precinct (P6)
                                          (City Planning Scheme Use Area) City Centre
APPROXIMATE COST:                         $180 million

The Committee recommendation to the Council for this report was resolved by the
Planning Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.


SITE HISTORY:

The Council at its meeting held on 25 February 1985 approved an application for
three office towers, being 22 to 35 storeys, a three storey office building, a three level
podium structure including a retail arcade, car parking for 400 tenant bays and 800
short term public fee paying car bays.

At its meeting held on 16 February 1987, the Council approved a revised proposal
for the subject property involving a reduction in the height of the St Georges Square
office building from 32 to 19 storeys, the deletion of a vehicular access to the public
short term car park from St Georges Terrace and the retention and refurbishment of
St Georges House.

At its meeting held on 11 June 1990, the Council approved a further application for
the Bishops See site that included a 50 storey tower. The proposal was awarded the
maximum plot ratio bonus of 20 per cent (total of 6.0:1) for the provision of elements


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including the restoration of the Bishops See House and gardens, restoration of
St Georges House, the Parterre Gardens, colonnades along St Georges Terrace and
public access through the site. The proposal was also awarded concessions in
relation to the provision of public parking, allowing a total of 600 short term bays to
be provided. The approval for the 50-storey office tower on the site remains valid as
the construction of the existing 19-storey office tower (St Georges Square) and other
completed works constituted a substantial commencement of the development
approval.

In 1996, a proposal was put before the Council to subdivide the Bishops See site to
create a separate lot of 4,700m2, containing St Georges Square and the parterre
gardens. Approval was subject to the gazettal of a minor Town Planning Scheme for
the site to resolve plot ratio and car parking distribution for the lots. As a result, Town
Planning Scheme No. 19 was gazetted on 12 September 1997 and operates for a
period of ten years.

At its meeting held on 13 November 2001 the Council approved an application for
the Bishops See site for a 29-storey tower with 52,997m2 of plot ratio floor space and
a total of 627 car parking bays.

At its meeting held on 25 February 2003, the Council approved the development of a
24-storey office building with 346 car parking bays, including ground floor consulting
rooms, retail, a gymnasium, crèche and conference facilities. A ‘porte cochere’ was
proposed off Mount Street. The development proposed a total of 37,000m2 of plot
ratio floor area.


DETAILS:

Approval is sought for the construction of two office buildings at the Bishops See site,
being 27 storeys and nine storeys respectively. The 27 storey northern tower will
contain a cafe and lobby space at ground floor level, whilst the nine storey southern
building will contain an entry lobby and meeting area on the ground floor. Four
basement levels are proposed, containing 300 tenant car parking bays and plant
areas. A new vehicle access will replace the existing crossover on Spring Street,
which will provide access to the new Bishops See development in addition to the
existing car parking for the St Georges Square office building.

The northern building is proposed to have a total floor space of 46,009m2, with a
typical floor plate measuring 1,863m2. The total floor area of the southern building is
18,000m2, with the typical floor plate being 2,111m2.

The façade of both buildings will comprise double-glazed performance glass with
aluminium feature recesses. Feature concrete and metal panel relief zones are also
proposed to the façade, with feature stone cladding applied to the east and west
façades of both buildings. Glazed screening will be applied to the top plant
equipment and metal louvers will be added to the east and west façades of the
southern building to provide sun protection.



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Pedestrian plazas between the two proposed office towers and the existing heritage
buildings are proposed, including soft and hard landscaping, seating areas and
lighting. A covered walkway will extend from St Georges Terrace between
St Georges House and the existing St Georges Square office building to provide an
entry point for the southern tower.

The two existing heritage buildings will be retained and used as office and meeting
space. No work is proposed to these buildings as they have been restored and
maintained in good condition. Some poorly maintained trees will be removed from
the heritage listed Bishops See garden as part of an overall maintenance and
improvement programme. The public will have access to the garden and plaza areas
during business hours, however, the gardens will be closed and secured and night
time for safety reasons.

The application proposes a total plot ratio of 4.27:1, which includes the plot ratio floor
space of the existing St Georges Square office building. The proposed office towers
will add a further 64,009m2 of plot ratio floor area to the existing 20,553m2 on site.

The applicant has provided a staging plan indicating the first stage being the
development of the southern building with three levels of parking on Basement levels
two to four. The site of the northern building will be landscaped prior to its
development. If the developer is successful in anchoring a major tenant, the entire
development could proceed without the need for staging.


LEGISLATION / STRATEGIC PLAN / POLICY:

Policy
Policy Name and Number:                      Parliament House Precinct Policy.

The objectives of the Parliament House Precinct Policy are:-

•        to recognise the significance of the institution of Parliament;
•        to reinforce the unique role Parliament Hill plays in the structure of the City.

A small portion of the site is located in the outer precinct of the policy area. A height
limit of between 23.38m to 24.79m AHD applies to the subject site. The City is the
determining authority for development applications within the outer precinct, except
those which exceed the height limits, which are also required to be referred to the
WAPC for determination under the provisions of the MRS.

Legislation                               Heritage of Western Australia Act 1990.
Section:                                  78.

The Bishops See House and gardens are listed on the State Register of Heritage
Places and as such, the application must be referred to the Heritage Council of
Western Australia (HCWA) for advice and recommendations.




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COMPLIANCE WITH PLANNING SCHEME:

City Planning Scheme No. 2:

Land Use:

The subject property is located within the City Centre area of the St Georges Terrace
Precinct (P6) of the City Planning Scheme No. 2. In accordance with the Statement
of Intent for the precinct, the St George’s Precinct will continue to function as the
state’s principal centre for business, finance, commerce and administration. The
metropolitan region’s primary office district will be consolidated along St Georges
Terrace between Elder and Barrack Streets. While offices will form the major activity,
the precinct will also accommodate a range of commercial and educational uses,
particularly at street level, to create more diversity and interest.

Under the Use Group Table for the St Georges Precinct, ‘Office’ is a preferred (‘P’)
use. The ground floor commercial tenancies will accommodate ‘Business Services’
and ‘Dining’ uses, which are preferred (‘P’) uses, as well as ‘Retail (General)’ and
‘Retail (Local)’ which are contemplated (‘C’) uses.

Development Requirements:

In accordance with the Statement of Intent for the precinct the continuation of large
scale development on the site will reflect the precinct’s image as a group of landmark
buildings and the predominance of the precinct as the state's business heart. The
design of buildings will be such that they minimise overshadowing of nearby
parklands and be of a high architectural standard to reflect the status of the precinct.

Building designs will contribute to an interesting and comfortable pedestrian
environment, minimizing strong wind conditions, glare and sun reflection in the street.
The core area of tall buildings will step down towards the southern edge of the
precinct to minimise overshadowing of the foreshore and to deflect winds over the
city, thus contributing to a more comfortable pedestrian environment.

Places and other objects having historical, architectural or other significance will be
preserved and maintained.

A continuous, safe, attractive and clearly identified network of pedestrian paths,
spaces and facilities will be provided throughout the precinct and linked to the city
centre and the foreshore. North-south pedestrian links across the precinct are to be
maintained, improved and added to where appropriate.

Town Planning Scheme No. 19:

Minor Town Planning Scheme No. 19 (TPS 19) applies to the site, which resolved the
distribution of plot ratio and car parking over several lots, which includes the existing
19-storey St Georges Square office building at 225 St Georges Terrace. Where a
provision of this scheme is inconsistent with a provision of the City Planning Scheme,
the provision of this scheme prevails.


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Clause 3.2 of TPS 19 states:-

“3.2 During a period of 10 years only, commencing on the Gazettal date-

         (c)(i)         the plot ratio entitlement for the Scheme area considered as a single
                        site for the purposes of the definition of “plot ratio” in the City Planning
                        Scheme is not to be less than 6:1; and
              (ii)      the short term car parking bay entitlement is not to be less than 600.”

Clause 3.3 of the scheme also stipulates during which hours access to any ground
level public areas can be closed.

TPS 19 is complementary to City Planning Scheme No. 2. Clause 1.10 of TPS 19
enables the discretionary powers of clause 47 of the City Planning Scheme No. 2 to
be applied to enable the Council to approve a variation to any standard or
requirement prescribed under TPS 19.

The proposal’s compliance with the City Planning Scheme No. 2 and Town Planning
Scheme No. 19 development requirements is summarised below:-

     Development Standard                             Proposed                  Required
  Plot Ratio Entitlement (TPS 19)                4.27:1 (84,562m²)           6:1 (118,698m²)
                                               including the existing
                                                 office building and
                                                 heritage buildings
  Car Parking:
  -Tenant                                             300 bays              A maximum of 300
                                                                               tenant bays

  - Short Term Parking                                0 bays                    600 bays
  Bicycle Parking                                 128 bicycle bays           128 bicycle bays
  Building Height                                                          1:1 Podium height
  - Northern Building (27 level)                 113 metres - no            along St Georges
                                                podium proposed          Terrace then no specific
  - Southern Building (9 level)               42 metres - no podium         limit. No podium
                                                   proposed.                   specified for
                                                                          development fronting
                                                                              other streets.
  Setbacks:
  - Mount Street North Tower                         Nil setback                Nil setback

  - Spring Street
     - North Tower                                   2.6 metres                 Nil setback
     - South Tower                                    1 metre                   Nil setback




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Variations to the plot ratio and short term car parking provisions applicable to the
development under Town Planning Scheme No. 19 can be granted by an absolute
majority decision of the Council, in accordance with Clause 47 of the City Planning
Scheme No. 2 and provided the Council is satisfied that:-

‘47(3) (d) (i)               if the approval were to be granted, the development would be
                             consistent with:-
                             (A) the orderly and proper planning of the locality;
                             (B) the conservation of the amenities of the locality; and
                             (C) the statement of intent set out in the relevant precinct plan; and

                   (ii)      the non compliance would not have any undue adverse effect on:-
                             (A) the occupiers or users of the development;
                             (B) the property in, or the inhabitants of the locality; or
                             (C) the likely future development of the locality.’


COMMENTS:

Consultation:

Whilst the application proposes a variation to the plot ratio and short-term public car
parking requirements of Town Planning Scheme No. 19, the plot ratio floor area is
lesser amount, being 4.27:1 in lieu of 6:1 and no public parking is proposed. As a
result it is considered that the proposed development will have a lesser impact on the
surrounding properties compared to a complying development and, therefore, the
application was not advertised for public comment.

Design Advisory Committee:

At its meeting held on 25 January 2006, the Design Advisory Committee considered
the development proposal for 235 – 239 St George’s Terrace. At the meeting, it was
resolved that the Committee:-

1.       notes that the development is intended to be constructed in two stages and that
         it is apparent from the plans and from the applicant’s presentation that the
         second stage (comprising the 27 level office tower) is still conceptual and
         undergoing further development and refinement. As a consequence, the design
         lacks certainty and clarity to such a degree that the Committee is not in a
         position to make any recommendation in support of the overall design of the
         development;

2.       considers that the application has been submitted prematurely and that the
         matter be deferred to enable the applicant to submit a more complete proposal
         for the Committee’s assessment including details that better address the
         following design issues:-




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         2.1            Staging: A staging strategy is required for the development, indicating
                        the extent of the works associated with Stage 1 and details of the
                        interim treatment of the remainder of the site prior to the construction of
                        Stage 2;

         2.2            Wind Impact: Considerable attention should be given to the wind
                        impacts of the development particularly at ground level and on the
                        surrounding landscaped areas and heritage gardens, with full wind
                        tunnel testing being undertaken;

         2.3            Façade Detail: A more descriptive pallet of materials and finishes is
                        required with greater attention being paid to the design of the office
                        building façades to achieving the desired energy efficiency rating
                        (minimum 4 star ABGR rating);

         2.4            Juxtaposition of the Towers: Details of the design and intended use of
                        the space between the two office buildings are required, including
                        levels, access and landscaping treatments.

In answering the Committee’s concerns the applicant provided the following
additional details:-

Staging:

The development is proposed to be undertaken in two stages. Stage 1 will involve
the construction of the southern low-rise building, being 18,000m2 of office space with
three levels of car parking located on Basement 4 to Basement 2. The northern high-
rise office building will be constructed in the second stage and comprises a retail and
commercial office structure of 46,009m2. The applicant has indicated that the
Stage 2 area will be landscaped prior to its development. This can be included as a
condition of any approval granted by the Council, and submitted prior to a building
licence being issued.

Wind Impact:

A wind assessment has been undertaken of the proposed development. For the
southwest prevailing wind condition the proposed development does have an impact
on conditions at pedestrian level. The development will serve to channel the wind
flow in the regions around the development. If both north and south buildings are
constructed, the following effects are likely:-

•        a significant improvement in the conditions on Milligan Street between
         Woodside and QV1;
•        some deterioration in conditions on the northwest corner of the site on Mount
         Street, due to acceleration around the corner of the proposed building and the
         restriction between it and the Clough building;
•        the direct exposure of the building to the prevailing wind also serves to produce
         downwash effects. In this case, the effects are considered moderate.


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The effects at the northwest corner of the development warrant further investigation.
Mitigation measures may be recommended subject to this further investigation.
These measures may include street planting along Spring Street to break up the flow
of air.

For the easterly prevailing wind condition the proposed development will have a
minimal impact on conditions at pedestrian level.

Façade Detail:

Additional drawings and schedules of materials and finishes have been provided
demonstrating the details of the double-glazed high performance full floor curtain
walling system to be applied to each building. The introduction of projecting sun
hoods to the western and eastern façades, expressed concrete structures and a
stone clad lobby box element add visual interest and reduce heat loads. The
applicant has also provided certification from Connell Mott MacDonald engineers that
a four star AGBR (energy efficiency) rating can be achieved for the building.

Juxtaposition of the Towers:

Further detailed site and landscaping plans and additional perspectives were
submitted. The space between the two buildings will comprise both soft and hard
landscaping and seating areas to provide amenity for the users of the building and
the general public. The buildings will be linked by a weather protected, enclosed
walkway. This space will be constructed of glass and include materials used in both
the north and south buildings in order to provide a seamless transition.

Access to this space is provided directly from Spring Street, helping to provide an
address to this frontage as well as via the covered link between the two buildings. As
the land slopes significantly across the site, retaining walls adjacent to each building
will be used to provide a pedestrian friendly gradient.

The application was referred back to the Design Advisory Committee at its meeting
held on 16 February 2006 for consideration of the outstanding issues. The
Committee resolved:-

“that the additional documentation and design detail represents a more complete
proposal which has adequately addressed the concerns and queries previously
raised by the Committee in regard to the staging of the development, wind impacts,
materials and finishes, energy efficiency and the access and landscaping treatments
between the buildings and, therefore, supports the proposed development subject to
the applicant:-

1.       committing to the staging strategy in regard to the extent of the works
         associated with Stage 1 and to the interim landscaping treatment of the
         remainder of the site prior to the construction of Stage 2;




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2.       undertaking a full wind impact analysis (wind tunnel testing) for both stages and
         incorporating any modifications into the design to ameliorate any adverse wind
         impacts, as recommended by such an analysis, prior to submitting working
         drawings for a building licence.”

These comments from the Design Advisory Committee can be included as conditions
of any approval for the proposed development.

Plot Ratio:

Minor Town Planning Scheme No. 19 provides for a plot ratio entitlement of not less
than 6.0:1. The application proposes a total plot ratio over the scheme area of
4.27:1. The lower plot ratio proposed as part of the development results in a more
modest built form that serves to satisfy the objectives for this precinct in terms of
reducing overshadowing of the Bishops See gardens and providing the core area of
tall buildings with the required step down towards the southern edge of the precinct.
The two buildings will also produce a consistent bulk and scale with other
developments along St Georges Terrace and can be supported in accordance with
clause 47 of City Planning Scheme No. 2.

Car Parking and Traffic Impact:

The application proposes a variation to Town Planning Scheme No. 19 with regard to
short term car parking numbers. The scheme requires 600 short term public car bays
to be provided, which would have a significant impact on traffic in this locality, and
particularly on the capacity of Spring Street. As there are existing public car parks in
the vicinity of the site, it is considered that additional short stay parking is not
required on the site and that such a variation can be supported. The application
complies with the Perth Parking Policy. The Parking and Access Policy requires a
maximum number of 300 tenant bays, which the application proposes in lieu of the
600 short stay bays required for under Town Planning Scheme No. 19.

Car parking access to the site will be consolidated through the use of the existing
crossover from Spring Street, and shared with the adjacent St George’s Square
office building. Given this shared access, a condition formalising the reciprocal rights
of access over the sites for users of the Bishops See development and adjacent
St Georges Square development is required.

Building Height:

The Height Policy under City Planning Scheme No. 2 requires a podium level to be
constructed for those developments along St Georges Terrace at a ratio of 1:1 to the
road reserve width. The application does not propose a podium level as it is not sited
on St Georges Terrace but rather has frontages to Mount Street and Spring Street.

The podium requirement stems from a desire to reduce the effect of wind down-draft
at the pedestrian level whilst also providing for a more human scale as perceived
from the street. The applicant has submitted a wind assessment as part of the
development application, which demonstrates no detrimental effect at the pedestrian


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level. The report recommends some tree planting along Spring Street to reduce
adverse effects of wind; however the development is considered to have a minimal
effect on wind turbulence levels. Nonetheless, the development will be subject to
rigorous wind testing as part of the final design development stage, and can be
addressed as a condition of any approval.

A minor portion of the site is subject to the Parliament House Precinct Policy, which
designates maximum heights for development. The southern building proposes a
height that exceeds the designated height limit of 24.79 to 23.38 metres AHD, being
49.39 metres AHD at the south-west corner of the building.

While the Council is to have regard for these building height requirements, it is not
bound by the Parliament House Precinct Policy and may consider the proposed
building heights on their merit. The positioning of the two buildings, and the southern
building in particular, will not impinge on the vista to and from Parliament House, as
the existing buildings on Mount Street and St Georges Terrace already block any
views to the Swan River that might be obscured by the proposed development and,
therefore, this variation to the policy can be supported. As the application proposes a
variation to the maximum height under the policy, it is required to be determined
under the Metropolitan Region Scheme by the Western Australian Planning
Commission. The northern building is sited outside of the Parliament House Precinct
area.


Public Access:
Town Planning Scheme No. 19, clause 3.3 sets out the conditions of public access
throughout the site. The public can gain access to the site during working hours
between 6.00am and 8.00pm.        As a result, a Public Access and Security
Management Plan demonstrating how access to the site and pedestrian links will be
controlled, including opening and closing times, is required as a condition of
approval.


Streetscape:

The proposed buildings represent low and medium rise development and will
complement the existing development within the locality. The northern building,
which is adjacent to St Georges House, exhibits a pedestrian scale at ground level
through the use of the podium café element and provides amenity for pedestrians on
Mount Street.

Whilst the northern building fronts onto Mount Street, its main entrance is to the
eastern façade, where the lobby and terrace has access to St Georges Terrace in
addition to Mount Street. A cafe tenancy addresses the corner of Spring Street and
Mount Street. This component of the building comprises a ‘floating box’ element with
a pedestrian awning in order to introduce a human scale.




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Due to the gradient of the site, retaining walls are proposed along the Spring Street
elevation of the northern building. The stone clad lobby will provide some
surveillance of this space, however there will be little activity at street level. The
southern building proposes cement retaining walls and glazing to the Spring Street
elevation and a rock retaining wall to the heritage gardens associated with the
Bishops See House. Due to the gradient of the site, the northern and southern
buildings will not be on the same plane. As such, steps and a ramped terrace are to
be constructed between the buildings. The application proposes a variety of
materials and architectural finishes to this elevation, as well as a terrace area
between the two buildings, in order to begin to address the Spring Street elevation. It
is recognised that the steep gradient of Spring Street diminishes the opportunities for
active frontages.

Awnings and a covered pedestrian link are proposed between the two buildings to
provide for protection from the weather and wind turbulence. The applicant has
revised the drawings to remove the previously proposed porte cochere and provide a
landscaped area to enhance the amenity of the development.

The 300 tenant car bays are accessed via a new crossover replacing the existing
crossover from Spring Street. The crossover will be relocated slightly from its current
position in order to cater for the new development. The Bishops See development
and adjacent St Georges Tower will share the crossover for car park access.


Landscaping:

The applicant has advised that the landscaping of the site will reflect the history of
the site whilst also incorporating new elements representative of Western Australia.
The pavement pattern will help to unify the site and consists of a variety of different
coloured and dimensioned natural stone pavers sourced from around the state. The
pavement pattern represents the pattern of mining throughout the Pilbara region.
Throughout the paved terrace areas are a series of tree and ground storey plantings
to provide relief from the hard surfaces and soften the appearance of the terraces. A
series of timber seating plinths are arranged in informal clusters across the pavement
and beneath the trees, providing resting spots.


Staged Development:

As the development may proceed in stages and the applicant has indicated that the
27 level northern office tower may be developed as a second stage it is considered
necessary that any approval be conditioned to ensure that any portion of the site that
is not developed as part of the first stage be landscaped or otherwise treated to give
the appearance of a completed development, with the necessary agreements or
bonds being put in place to ensure the desired outcome.




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Heritage Considerations:

Both St Georges House and Bishops See House and gardens are listed on the State
Register of Heritage Places.

The proposed development does not impinge upon the heritage curtilage of
St Georges House or Bishops See House. The heritage places will be connected, as
a result of the proposed development, via new pedestrian links across the site. Both
Bishops See House and St Georges House will be leased as office tenancies without
further work to the fabric of either building.

The gardens associated with Bishops See House will be the subject of a landscaping
plan and will be accessible to the public during the operating hours of the buildings.

In correspondence dated 24 February 2006, the Heritage Council of WA advised that
it supports the development application subject to various conditions relating
specifically to St Georges House, Bishops See and the associated gardens, including
the following (summarised):-
•        A Conservation Plan for St Georges House is to be prepared, and the existing
         Conservation Plan for Bishops See is to be reviewed and updated, which
         should provide clear guidance for the future use of the buildings.
•        A schedule of conservation works for St Georges House and Bishops See,
         which identifies both urgent and longer term works, is to be prepared.
•        A detailed landscape plan is to be prepared for the immediate setting of the
         place and this is to include details for the front garden, the accessway along the
         south-eastern side of the place and the open space on the north-western and
         south-western sides. It is expected that this will address opportunities to
         enhance public appreciation of the cultural heritage significance of the place,
         and is to be implemented as part of the first stage of development.
•        Further details of the landscape plan for Bishops See are to be submitted,
         which includes any proposed new features, structures, seating, lighting and
         artworks, in addition to a long-term management plan for the gardens and a
         heritage impact statement.
•        It is understood that it is proposed to open up views of Bishops See by the
         removal of landscape elements of little significance and the re-establishment of
         shade tolerant lawns to the south-west of the house. It is further understood
         that the dense vegetation on the north-western side of the site is to be generally
         retained and upgraded through improved management. Significant, mature
         plantings are to be retained.

The applicant will be required to address these issues prior to the issue of a Building
Licence, to the satisfaction of the HCWA.




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Conclusion:

The ‘Bishops See’ proposal is a significant project that would see the completion of a
prominent development site in the city’s business core. In comparison with the
previous approvals for the site, the current application will have a lesser overall
impact in terms of bulk, overshadowing and traffic impact and allows the heritage
buildings to be appropriately integrated with the new development and appreciated
by the public. The upgrading of the Bishops See garden will provide for an attractive
setting and allow public enjoyment of the space.

If the development is to occur in stages, then the balance of the site that is
undeveloped will be brought up to a basic parkland setting, accessible to the public,
whilst awaiting the later stage of the development. This is similar to the conditions
and legal requirements imposed by the Council on the Woodside office tower and
hotel development, and more recently on the ‘City Square’ proposal, and has been
agreed to by the applicant should the project be staged.

The proposed development is considered to be appropriate in its setting and having
regard for the above mentioned matters, the development is recommended for
conditional approval.


Moved by Cr Davidson, seconded by Cr McEvoy

That:-

1.       in accordance with the provisions of the City Planning Scheme No. 2
         and Town Planning Scheme No. 19, the Council APPROVES BY AN
         ABSOLUTE MAJORITY the application for a proposed office
         development (‘Bishops See’) comprising two towers being nine
         levels and 27 levels, ground floor retail space, 300 tenant car
         parking bays and the adaptive re - use of two heritage buildings at
         235 - 239 (Lots 51, 53 and 54) St George’s Terrace, Perth, as detailed
         on the Metropolitan Region Scheme Form One dated 16 December
         2005, and as shown on the plans received 25 January 2006 and
         13 February 2006, subject to:-

         1.1            additional details of the design and treatment of the public
                        spaces including landscaping, furniture, public art locations,
                        lighting, security (incorporating the City’s Safer Design
                        Guidelines), maintenance and litter control, together with
                        details of the proposed management and maintenance of the
                        public space, being submitted and approved prior to the
                        issue of the relevant building licence;

                                                                             (Cont’d)


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         1.2            a Conservation Plan for St Georges House being prepared,
                        and the existing Conservation Plan for Bishops See being
                        reviewed and updated, which identifies both urgent and
                        longer term conservation works to be undertaken and which
                        provide clear guidance for the future use of the buildings,
                        with copies of the Conservation Plans being submitted prior
                        to the issue of the relevant building licence;

         1.3            the owners of Lots 51, 53 and 54 entering into a legal
                        agreement with the City, prepared by the City’s Solicitors at
                        the owner’s expense, to provide for reciprocal rights of
                        access for vehicular and pedestrian movement between the
                        lots, together with car parking and drainage where
                        applicable;

         1.4            final details of the design, materials and finishes of the
                        buildings, with particular attention to the façades of the two
                        office towers, and the frontage to Mount Street and Spring
                        Street being submitted and approved prior to the issue of the
                        relevant building licence(s);

         1.5            all signage being subject to a separate application with any
                        proposed roof signs being illuminated to enhance the city
                        skyline at night;

         1.6            a maximum of 300 new commercial tenant car parking bays
                        being provided on-site for the exclusive use of the on site
                        tenants;

         1.7            the submission of a Parking Management Plan demonstrating
                        how the requirement of part 1.6 above is to be implemented,
                        managed and enforced on an on-going basis, being approved
                        prior to the issue of the relevant building licence;

         1.8            the dimensions of all car parking bays, aisle widths and
                        circulation areas complying with the Australian Standard
                        AS2890.1;




                                                                             (Cont’d)



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         1.9            any proposal to undertake works within the road reserves of
                        Mount Street, Spring Street and Mounts Bay Road being
                        subject to a separate application for approval;

         1.10           all external building plant, including air conditioner units and
                        lift over runs, being screened from public view, and installed
                        and operated to comply with the Environmental Protection
                        (Noise) Regulations 1997;

         1.11           public access to the site being maintained in accordance with
                        clause 3.3 of Town Planning Scheme No. 19, with a Public
                        Access and Security Management Plan demonstrating how
                        access to the pedestrian links through the site will be
                        controlled including the opening and closing times, and
                        providing details of measures that will be taken to ensure on-
                        going public safety with reference to the City’s Safer Design
                        Guidelines, being submitted and approved prior to the issue
                        of the relevant building licence;

         1.12           complete wind tunnel testing and reporting being undertaken
                        for the proposed development and submitted for approval
                        prior to a building licence being issued. Any significant
                        design changes as a result of the wind tunnel testing are to
                        be the subject of a separate application for approval;

         1.13           in the event of the proposed development being developed in
                        stages, each stage of the proposed development being
                        constructed in such a way that the overall site has the
                        appearance of a completed development with the car parking
                        to basement levels two to four, all pedestrian links and public
                        plazas, inclusive of landscaping, visitor bicycle parking
                        spaces and end of trip facilities, including showers, toilets
                        and change areas for males and females, with lockers, drying
                        areas and other appropriate amenities being completed as
                        part of Stage One of the development. These works are to be
                        completed prior to the issue of the Certificate of
                        Classification for any building proposed within the first stage
                        of the development;

         1.14           details of the staging strategy for the proposed development
                        being submitted and approved prior to the issue of the first
                        building licence for the development;

                                                                               (Cont’d)



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         1.15           the owners entering into a legal agreement with the City,
                        being prepared by the City’s Solicitors at the owner’s
                        expense, whereby should the construction of any of the
                        proposed new buildings not commence within six months of
                        the completion of the first stage of the development, the
                        undeveloped portion of the site is to be landscaped or
                        otherwise treated to prevent unsightly vacant areas being
                        visible. If the landscaping and works are not completed
                        within 18 months after a Certificate of Classification has been
                        issued for any part of Stage 1 of the development the City is
                        empowered to enter the relevant land and complete the
                        required works. The owner of the site must expressly
                        empower the City to enter the relevant land and complete the
                        required works in the legal agreement. In order to secure the
                        City’s ability to carry out the landscaping and other works
                        required, the owner is to lodge with the City a guarantee or
                        performance bond to cover the full cost of the landscaping
                        and works which may become required. The guarantee or
                        bond is to be lodged contemporaneously with the execution
                        of the above legal agreement.          The full scope of the
                        landscaping and works is to be established and approved by
                        the City prior to the issue of the first building licence for the
                        development and the full cost of the landscaping and works
                        is to be determined by a Quantity Surveyor appointed by the
                        City at the cost of the owner;

         1.16           an access audit being undertaken to ensure that safe,
                        equitable and dignified access is provided to the buildings on
                        the site and through the public plaza areas;

         1.17           the submission of a construction management plan for the
                        proposal detailing how it is proposed to manage:-

                        1.17.1            the delivery of materials and equipment to the site;
                        1.17.2            the storage of materials and equipment on the site;
                        1.17.3            the parking arrangements for the contractors and
                                          subcontractors;
                        1.17.4            other matters likely to impact on the surrounding
                                          properties;


                                                                                        (Cont’d)



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2.       as the southern building of the proposed development detailed in
         part 1 above exceeds the height limits applicable to Lot 53 under the
         Parliament House Precinct Policy, the application be referred to the
         Western Australian Planning Commission for determination under
         the Metropolitan Region Scheme.

The motion was put and carried by an absolute majority

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



157/06 NEW METRORAIL CITY PROJECT                                          -    PLANS      FOR
       FORESHORE GATEWAY STATEMENT


BACKGROUND:

FILE REFERENCE:                           P1016304-7
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     22 February 2006
MAP / SCHEDULE:                           Plans to be tabled

SUBURB/LOCATION:                          William Street and Wellington Street, Perth
DA/BA REFERENCE:                          03/900
LANDOWNER:                                The Crown
APPLICANT:                                Public Transport Authority (PTA)
ZONING:                                   (MRS Zone) – Reserve for Public Purposes - Special
                                          Uses and Railways; Primary Regional Roads; Central
                                          City Area Zone
                                          (City Planning Scheme Precinct) Citiplace (P5), St
                                          Georges (P6), Civic (P7) and Foreshore (P8)
                                          (City Planning Scheme Use Area) City Centre

At the Planning Committee meeting held on 7 March 2006 the following alternate
recommendation to that of the administration was adopted:-

That the Council advises the Western Australian Planning Commission that it
supports the proposal submitted by the Public Transport Authority (plans dated 27
January 2006 and letter dated 21 February 2006) for a “Foreshore Gateway”
statement located to the south of the new Esplanade Station as part of the approved
New MetroRail City project and considers that the proposal satisfies condition 1.20 of
the development approval issued by the Western Australian Planning Commission on

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16 October 2003 for the New MetroRail City project, provided that the detailed design
plans are prepared in consultation with, and to the satisfaction of the City and that the
fences at the base of the structure be reconsidered with the intent of replacing the
mesh fencing with concrete to the required safety height and enhanced with
landscaping.

The administration’s original recommendation is set out below:-

That the Council advises the Western Australian Planning Commission that it
supports the proposal submitted by the Public Transport Authority (plans dated 27
January 2006 and letter dated 21 February 2006) for a “Foreshore Gateway”
statement located to the south of the new Esplanade Station as part of the approved
New MetroRail City project and considers that the proposal satisfies condition 1.20 of
the development approval issued by the Western Australian Planning Commission on
16 October 2003 for the New MetroRail City project, provided that the detailed design
plans are prepared in consultation with, and to the satisfaction of the City.

On 16 October 2003 the Western Australian Planning Commission (WAPC) issued
an approval for the initial development application for the New MetroRail City project.
This was followed by a second approval on 6 May 2004. Both approvals were
subject to a number of conditions which require the Public Transport Authority (PTA)
to submit detailed plans to the City of Perth and the WAPC.

Planning condition 1.20 of the approval dated 16 October 2003, requires all
permanent works that are visible above ground being to the satisfaction of the City of
Perth and the WAPC.

At its meeting held on 31 January 2006 the Council approved above ground works
with the exception of the proposed gateway statement.


DETAILS:

The PTA has advised that south of the new Esplanade Station, the foreshore rail
structure will include two vents for emergency smoke management. The vents have
one metre concrete upstands which will be hidden by landscaping. Safety perimeter
fencing needs to be incorporated to ensure restriction of public access to the live rail
wires below.

Artists have been engaged to develop a “Foreshore Gateway” statement to be placed
on the vent structures to enhance the foreshore area and celebrate the railway
project. The artists were required to utilise materials from the construction of the
project to create a design that is simple, elegant, timeless and thought provoking,
whilst being a functional solution to public safety in relation to the rail system. It was
also considered critical that the design present as a striking symbol at night time to
complement the Perth city skyline.




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The materials comprising the gateway structure are treated steel sheet-piles
approximately 24 metres tall and in two groups of ten. One side of the sheets will be
painted blue and the other will be a natural rustic brown and treated to form an
attractive surface. The structure will be lit at night with specialist lights illuminating
the blue side giving a spectacular effect. The structure will celebrate the city centre’s
first rail tunnel below.

The structures will be located adjacent to the intersection of William Street and
Riverside Drive thus forming an impressive gateway statement for people entering
and leaving the city.

The artists state that “the Perth Foreshore Gateway statement is an inclusive work. It
actively involves the people of Perth in reading their place in the city…It is
monumental in order to work at the scale of the city and to be read both from a
distance and close up.

The gateway statement has an obvious link to the grand civic project that is the
“Perth to Mandurah” railway. It utilises the very stuff that the railway is constructed
with…The repetitive even tone of the fencing contrasts with the dual face and vertical
geometry of the piles. Elegance and integrity is added to ready-made forms by
incorporating notions of duality, proportion, colour, light and material presence.

The work is a gateway, a marker that changes with movement and time…The work
aims to foster a layering of experiences, encouraging people to take part in the work,
to perceive the work differently depending on where they are, how fast they are
travelling and the time of day or night…The work prompts a sense of wonder and
discovery. It is a marker that indicates the position and presence of the railway within
the city and it works with our perceptions of time, form and place.”

COMMENTS:

While the provision of a gateway statement in this location was not a specific
condition of the rail project, the opportunity to convert the one metre high concrete
vents into the proposed dramatic ‘foreshore gateway’ can be considered in the
context of planning condition 1.20 of the planning approval dated 16 October 2003,
whereby all permanent works that are visible above ground are required to be to the
satisfaction of the City and the WAPC.

It is considered that the proposed 24 metre high gateway statement is a bold
sculptural addition to the rail infrastructure and will add interest to the immediate
area, both during the day and the evening due to its form, colours and the proposed
lighting of the structure. The structure will be visible from a number of important
vantage points in the area. The adaptive re-use of sheet piles from the construction
of the rail works also serves as a reminder of the scale of this major infrastructure
project.




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The gateway statement is at a conceptual stage, while the final detailed design of the
proposal is currently the subject of negotiations between the City and the applicants.
It would be appropriate for the Council to request that the final detail be completed in
consultation with, and to the satisfaction of the City.

It is therefore considered that the Council should advise the WAPC that it supports
the concept of the gateway structure on the basis that the proposal has been
submitted in order to satisfy condition 1.20 of the WAPC’s planning approval for the
New MetroRail City project and that the final details of the proposal will require
further consideration by the Council.


Moved by Cr Hardy, seconded by Cr Butler

That the Council advises the Western Australian Planning Commission
that it supports the proposal submitted by the Public Transport Authority
(plans dated 27 January 2006 and letter dated 21 February 2006) for a
“Foreshore Gateway” statement located to the south of the new
Esplanade Station as part of the approved New MetroRail City project
and considers that the proposal satisfies condition 1.20 of the
development approval issued by the Western Australian Planning
Commission on 16 October 2003 for the New MetroRail City project,
provided that the detailed design plans are prepared in consultation with,
and to the satisfaction of the City and that the fences at the base of the
structure be reconsidered with the intent of replacing the mesh fencing
with concrete to the required safety height and enhanced with
landscaping.


Motion to amend

Moved by Cr Kay, seconded by Cr Scaffidi

That the motion be amended to read as follows:-

“That the Council advises the Western Australian Planning Commission
that it supports the proposal submitted by the Public Transport Authority
(plans dated 27 January 2006 and letter dated 21 February 2006) for a
“Foreshore Gateway” statement located to the south of the new
Esplanade Station as part of the approved New MetroRail City project
and considers that the proposal satisfies condition 1.20 of the
development approval issued by the Western Australian Planning
Commission on 16 October 2003 for the New MetroRail City project,
provided that:-

                                                                              (Cont’d)


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1.       the detailed design plans are prepared in consultation with, and to
         the satisfaction of the City;

2.       that the fences at the base of the structure be reconsidered with the
         intent of replacing the mesh fencing with concrete to the required
         safety height and enhanced with landscaping;

3.       the artwork is illuminated at night as indicated on the plan dated 27
         January 2006;

4.       an appropriate commemorative / explanatory plaque is located in the
         vicinity of the public artwork to explain its meaning.”

The motion to amend was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


Motion to refer back to Committee

Moved by Cr McEvoy, seconded by Cr Sutherland

That the item relating to New Metrorail City Project - Plans For Foreshore
Gateway Statement, be referred back to the Design Advisory Committee.

The motion to refer back was put and lost

The votes were recorded as follows:-

For:               Crs Sutherland, Evangel and McEvoy

Against: Crs Butler, Davidson, Hardy, Kay and Scaffidi


The amended motion was put and carried

The votes were recorded as follows:-

For:               Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy and Scaffidi

Against: Cr Sutherland



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158/06 NEW METRORAIL CITY PROJECT - PLANS FOR A CLOCK
       TOWER AND ASSOCIATED ART WORKS


BACKGROUND:

FILE REFERENCE:                           P1016304-7
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     22 February 2006
MAP / SCHEDULE:                           Plans to be tabled.

SUBURB/LOCATION:                          William Street and Wellington Street, Perth
DA/BA REFERENCE:                          03/900
LANDOWNER:                                The Crown
APPLICANT:                                Public Transport Authority (PTA)
ZONING:                                   (MRS Zone) – Reserve for Public Purposes - Special
                                          Uses and Railways.

The Committee recommendation to the Council for this report was resolved by the
Planning Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

On 16 October 2003 the Central Perth Planning Committee approved the initial
development application for the New MetroRail City project. This was followed by a
second approval on 6 May 2004. Both approvals were subject to a number of
conditions which require the Public Transport Authority to submit detailed plans to the
City of Perth and the Western Australian Planning Commission (WAPC).

Planning condition 1.11 of the approval dated 16 October 2003, reads as follows:-

“1.11         The siting and selection of public art associated with the project being to the
              satisfaction of the City of Perth and the Western Australian Planning
              Commission.”


DETAILS:

The platforms of the new William Street Station will be linked to the existing Perth
Central Station by a subway beneath Wellington Street and via the forecourt to the
Horseshoe Bridge. The subway design includes a skylight, a “Sapphire” clock tower
and associated artworks within the forecourt.

The 14.5 metre high clock tower will be constructed of multi-coloured safety glass
over a steel frame and will be brightly lit at night to achieve a spectacular effect and
landmark. The digital clock within the tower will be linked by a landline to the atomic
clock developed by the Physics Department at the University of Western Australia
(UWA) which is the world’s most accurate clock – a most significant (but least

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publicised) scientific development. The tower provides the opportunity to combine
this time-measuring breakthrough at UWA with sculpture expression. The clock
tower will also carry a small advertising component on the clock face.

The plans also provide for new paving and seating around the clock tower. The clock
tower and associated art work will be owned and maintained by the Public Transport
Authority.

The artists who designed the proposal, report as follows:-

“Sapphire Clock Tower Sculpture

Essentially our concept is to visually express and celebrate ‘time’ and ‘time-telling’
thorough the medium of the ubiquitous ‘Station Clock’. Travelling by train is all about
precision timing which also encapsulates a variety of other more esoteric notions
such as Relativity and the famous example using trains, stations and passengers to
illustrate its meaning to the average person.

The visual reference of our ‘Sapphire Clock Tower Sculpture’ is the notion of a
Sapphire Crystal, one of which is actually the beating heart of the UWA Atomic Clock.
At 11 metres high, sheeted in faceted tinted glass, the sculpture tower will visually
energize and invigorate the entire precinct of the Horse-Shoe Bridge, creating a
Perth ‘icon’ landmark.

This clock will combine a colour-change time reference, which will in turn be an
expression of sound, based upon the specific harmonics of a particular colour of the
spectrum. In this manner the sculpture will function as a true ‘station clock’ as it
‘peals’ on the quarter hour, with an appropriate colour change behind the actual
digital numbers.

The Crystal Sculpture Tower appears to plunge through a skylight into the void at the
foot of the Metrorail escalators below. We are also examining the feasibility of
developing the ‘below ground point’ of the Tower as an illuminated pendulum, thus
completing the circle of time-telling, in which all clocks function through the rhythmic
oscillation of either a mechanical pendulum or its atomic equivalent.

The Pendulum is also designed to interact with a Mural on the below-ground interior
wall which is based on the history of time telling devices throughout history.

We intend, if possible, to incorporate a laser shining up into the night sky from the tip
of the Tower, as a symbolic visual reference to the connection between Perth and the
International Space-Station which will have a UWA Sapphire Clock aboard in 2006”.


COMMENTS:

It is considered that the proposed clock tower and associated work will be a very
valuable and attractive addition to the rail infrastructure and will add interest to the



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immediate area, both during the day and the evening. The clock will be highly visible
and readable from a number of important vantage points in the area.

The clock will be in the form of an electronic screen which will also carry some
advertising intermittently. Provided the advertising is maintained as an incidental
component of the clock tower display, it is considered that the advertising will add to
the colour and interest of the proposal and can be supported. The paving and
proposed seating will complement the tower and improve the public amenity of the
forecourt area.

The detailed design of the proposal is currently the subject of negotiations between
the City and the applicants. As the detailed finishes are required to match the
Council’s design standards, it would be appropriate for the Council to request this be
completed to the City’s satisfaction. Due to the listing of the Horseshoe Bridge on
the State Register of Heritage Places, the Heritage Council of WA also needs to
approve the development before it is determined by the WAPC.


Moved by Cr McEvoy, seconded by Cr Scaffidi

That the Council advises the Western Australian Planning Commission
that:-

1.       it supports the proposal submitted by the Public Transport Authority
         (plans and letter dated 21 February 2006) for a proposed clock tower
         and associated art works on the forecourt of the Horseshoe Bridge
         and within the subway as part of the approved New MetroRail City
         project and considers that the plans satisfy condition 1.11 for the
         development approval issued by the Western Australian Planning
         Commission on 16 October 2003 for the New MetroRail City project,
         provided that:-

         1.1          the detailed design plans are prepared in consultation with,
                      and to the satisfaction of the City;

         1.2          any advertising is maintained as an incidental component of
                      the clock tower display;

2.       the Western Australian Planning Commission is to advise the
         applicants that the detailed design and finishes of the works
         detailed in part 1 above, are to be agreed by the City and that any
         conditions imposed by the Heritage Council of WA need to be
         satisfied before the works are undertaken.




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Motion to amend

Moved by Cr Kay, seconded by Cr Hardy

That the motion be amended by adding the following part 1.3:-

“1.3 the clock tower is illuminated internally at night as indicated on the
     plan dated 21 February 2006;”

The motion to amend was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


Motion to amend

Moved by Cr Evangel, seconded by Cr Sutherland

That part 1.2 of the motion be amended to read as follows:-

“1.2 any advertising and community messages are maintained as an
     incidental component of the clock tower display;”


Cr Butler departed the Chamber at 6.36pm and returned at 6.38pm


The motion to amend was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


The amended motion was put and carried

The votes were recorded as follows:-



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For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


159/06 PROPOSED COMMERCIAL DEVELOPMENT AT POINT
       FRASER

BACKGROUND:

FILE REFERENCE:                           P1002793-3
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     20 February 2006
MAP / SCHEDULE:                           Map – Point Fraser Commercial Development site plan
                                          February 2006.
                                          Concept Plans – Point Fraser Commercial Development.

At the Planning Committee meeting held on 7 March 2006 the following revised
recommendation of the administration was adopted:-

That the Council:-

1.       confirms its support for City Foreshore Investments Pty Ltd to progress a
         development application to the Swan River Trust for its proposed commercial
         development at Point Fraser on land to be sub-leased from the City of Perth
         and on part of the adjacent River Bed lease, as shown on plans received from
         McDonald Jones Architects Pty Ltd on 17 February 2006;

2.       notes that the proposed development in part 1 above will occupy all of the
         proposed commercial reserve, with three separate buildings of the same
         architecture, to be sub-leased to a series of food and beverage outlets, having a
         total lettable area of approximately 1,718m2;

3.       notes that the proposed development will also occupy the adjoining River Bed
         lease, with two separate buildings of the same architectural style and an
         aggregate lettable area of approximately 1,660m2 square metres, including
         680m2 square metres at first floor level in one building, tentatively identified for
         an art gallery/souvenir shop;

4.       notes that the two level building over the water incorporates a glass tower
         element which would accommodate level transition within the property, as well
         as a link to the future public pedestrian bridges between Point Fraser and
         Heirisson Island;

5.       advises the developers that, while it supports the proposed Heirisson Island
         pedestrian bridge in-principle, it is unable to commit to constructing it to coincide
         with completion of this project, in view of the major projects to be funded by the
         City over the next five to ten years;

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6.       advises City Foreshore Investments Pty Ltd that, if any of the following
         milestones are not met by the dates nominated, the Council shall be free, at its
         absolute discretion, to withdraw its commitment to enter into any lease with City
         Foreshore Investments Pty Ltd, by written notice, with no compensation to be
         payable to City Foreshore Investments Pty Ltd, its Directors and shareholders,
         and its professional consultants:-

         6.1          a development application to be lodged with the Swan River Trust, within
                      60 days of this resolution;

         6.2          development approval is to be obtained within nine months of lodgement
                      at the Swan River Trust;

         6.3          a building licence application is to be lodged with the City of Perth within
                      90 days of development approval by the Swan River Trust or the Minister
                      for the Environment;

         6.4          commencement of construction shall occur no later than 60 days after
                      the issue of a building licence;

         6.5          tenants of the development shall open for business no later than 18
                      months from the commencement of construction;

7.       notes that the terms for the proposed sub-lease of the land based commercial
         site at Point Fraser to City Foreshore Investments Pty Ltd will be the subject of
         a separate report, once development approval is secured;

8.       notes that the Minister for Planning and Infrastructure has agreed that no rental
         shall be paid by the City during the first 10 years of its lease over the proposed
         commercial site at Point Fraser, but that 25% of the rental to be received from
         City Foreshore Investments Pty Ltd under its sub-lease, will apply beyond that.

The Chief Executive Officer presented an amended recommendation to the
Committee, following further discussions with the applicant on realistic timeframes for
completion of the actions in part 6 of the administration’s original recommendation.

The administration’s original recommendation is set out below:-

That the Council:-

1.       confirms its support for City Foreshore Investments Pty Ltd to progress a
         development application to the Swan River Trust for its proposed commercial
         development at Point Fraser, on land to be sub-leased from the City of Perth
         and on part of the adjacent River Bed lease, as shown on plans received from
         McDonald Jones Architects Pty Ltd on 17 February 2006;

2.       notes that the proposed development in part 1 above will occupy all of the
         proposed commercial reserve, with three separate buildings of the same


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         architecture, to be sub-leased to a series of food and beverage outlets, having a
         total lettable area of approximately 1,718m²;

3.       notes that the proposed development will also occupy the adjoining River Bed
         lease, with two separate buildings of the same architectural style and an
         aggregate lettable area of approximately 1,660m², including 680m² at the first
         floor level in one building, tentatively identified for an art gallery/souvenir shop;

4.       notes that the two-level building over the water incorporates a glass tower
         element which would accommodate level transition within the property, as well
         as a link to the future public pedestrian bridges between Point Fraser and
         Heirisson Island;

5.       advises the developers that, while it supports the proposed Heirisson Island
         pedestrian bridge in-principle, it is unable to commit to constructing it to coincide
         with completion of this project, in view of the major projects to be funded by the
         City over the next five to ten years;

6.       advises City Foreshore Investments Pty Ltd that, if any of the following
         milestones are not met by the dates nominated, the Council shall be free, at its
         absolute discretion, to withdraw its commitment to enter into any lease with City
         Foreshore Investments Pty Ltd, by written notice, with no compensation to be
         payable to City Foreshore Investments Pty Ltd, its Directors and shareholders,
         and its professional consultants:-

         6.1          a development application to be lodged with the Swan River Trust, by 31
                      March 2006;

         6.2          any amendments to the development application deemed necessary to
                      obtain approval, shall be submitted within 30 days of advice from the
                      Swan River Trust;

         6.3          a building licence application is to be lodged with the City of Perth within
                      90 days of development approval by the Swan River Trust or the Minister
                      for the Environment;

         6.4          commencement of construction shall occur no later than 30 days after
                      the issue of a building licence;

         6.5          tenants of the development shall open for business no later than 15
                      months from the commencement of construction;

7.       notes that the terms for the proposed sub-lease of the land based commercial
         site at Point Fraser to City Foreshore Investments Pty Ltd will be the subject of
         a separate report, once development approval is secured;

8.       notes that the Minister for Planning and Infrastructure has agreed that no rental
         shall be paid by the City during the first ten years of its lease over the proposed



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         commercial site at Point Fraser, but that 25% of the rental to be received from
         City Foreshore Investments Pty Ltd under its sub-lease, will apply beyond that.

At its meeting held on 9 April 2002, it was resolved that the Council supports the
following actions:-

1.       City Foreshore Investments Pty Ltd be advised that, subject to there being no
         sustainable objections as a result of advertising the City’s intention to enter into
         a ground lease over the commercial development site to be developed at Point
         Fraser, under Section 3.58 of the Local Government Act, and subject to
         approval from the Minister for Lands, a 21 year lease with a 21 year option is
         supported in-principle, subject to the following:-

         1.1          the Lessee surrendering its adjacent riverbed lease from the Minister for
                      Transport, prior to signing the lease over the subject site, and prior to the
                      issue of a building licence;

         1.2          all infrastructure works, including the creation of a level compacted site
                      for the subject restaurant/café at the minimum Australian height datum,
                      construction of a new river wall, board walks and a small marina,
                      connections to the scheme water supply, town gas, mains sewerage and
                      the Western Power electrical grid, being funded by the City;

         1.3          the proposed restaurant/café complex being funded, constructed and
                      managed by the Lessee;

         1.4          the Lessee is to be responsible for securing planning approval for its
                      development;

         1.5          the Lessees fixed improvements (buildings and fixed plant and
                      equipment) becoming the property of the City upon termination of the
                      lease;

         1.6          lease commencement being the date of issue of a certificate of
                      classification by the City of Perth;

         1.7          the lease area being approximately 2,200 square metres, representing
                      the footprint of the proposed restaurant/café development;

         1.8          the approved uses being:-

                      •         a fine dining a-la-carte restaurant;
                      •         a take-away outlet (pies, fish and chips, rolls and sandwiches and
                                the like);
                      •         a reception facility on the upper level, aimed at the bridal market
                                and recreational clubs;
                      •         a supper club on the upper level, intended to provide an after dinner
                                meeting place, operating between approximately 9.00pm and
                                1.30am;

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                      •         coffee shop;
                      •         ice-creamery/confectionery store;
                      •         souvenir shop;
                      •         wine bar, serving as an outlet for the developer’s wine label and
                                other Western Australian wine producers, which would also be
                                available for bottle sales;
                      •         well being/exercise club with personal trainers and day spa;
                      •         any ancillary activity approved by the Council;

         1.9          a separate alfresco dining licence being granted to the lessee over the
                      boardwalk adjacent to its premises, with the appropriate allowance for
                      public access in accordance with the City’s Alfresco Dining Policy with a
                      separate licence fee being payable;

         1.10         initial rental being $77,000 per annum plus all outgoings;

         1.11         rent being indexed annually to the Consumer Price Index (All Groups
                      Perth), but to be reviewed to market at the end of every fifth year, subject
                      to independent determination in the event of dispute;

         1.12         in the event that any market rental review shall represent a rent increase
                      greater than CPI plus 3%, the previous rental shall be indexed to CPI
                      each year and the increase shall be phased-in over five years, by equal
                      annual increments indexed to CPI;

         1.13         consultation occurring between the Lessee and the City on measures to
                      ensure that adequate parking is available in the Causeway Car Park for
                      restaurant/café patrons and other recreational users of the new facilities
                      planned for Point Fraser;

         1.14         time shall be of the essence in this contract. Failure to meet the following
                      timetable will render the contract lease voidable at the option of the City
                      of Perth, subject to there being no demonstrable “force majeure” events
                      and the prior issue of 14 days written notice requiring rectification of any
                      defaults. The Lessee shall:-

                      1.14.1              submit a development application and pay the appropriate
                                          application fee to the City of Perth within 90 days of advice that
                                          the Department of Land Administration (DOLA) supports the
                                          proposed lease;

                      1.14.2              seal a lease between it and the City of Perth within 14 days of
                                          the date of the planning approval;

                      1.14.3              apply for a building licence and pay the necessary fees within
                                          90 days of the award of the siteworks tender by the City;

                      1.14.4              commence construction within 60 days of the issue of a building
                                          licence;

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                      1.14.5              complete construction within 12 months of commencement;

                      1.14.6              commence trading within 60 days of the issue of a certificate of
                                          classification;

2.       release of the details of this proposal to the Minister for Lands, through the
         Department of Land Administration, for comment;

3.       investigation of opportunities to reduce the cost of the City’s infrastructure works
         and investigation of funding options.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                                     Local Government Act 1995.
Section:                                        3.58 – Disposal of Property.

Strategic Plan
Key Result Area:                                Attractive and Functional City.
Strategy:                                       Outdoor City Strategy.
Annual Plan:                                    Stage 2 Point Fraser.

DETAILS:

On 22 November 2005, a presentation was made to Elected Members by City
Foreshore Investments Pty Ltd, outlining the impediments to two-storey construction
on the proposed commercial site at Point Fraser, due to the sub-soil conditions,
discovered by geo-technical investigation. City Foreshore Investments Pty Ltd
showed a preliminary concept plan to extend its development into the River Bed
lease area adjacent to the proposed commercial site, to retain a “critical mass” of
building area, with single storey construction.

This concept was supported by the Elected Members present and City Foreshore
Investments Pty Ltd was encouraged to progress this option.

The concept plans from McDonald Jones Architects represent the results of further
investigation of this option. The concept plans are now refined to the point where
they can be lodged for planning approval with the Swan River Trust, if they are
supported by the Council.

The revised plans provide for a series of five separate, but architecturally similar
buildings spread over the City’s land-based commercial site, as well as a significant
portion of the adjoining River Bed lease held by City Foreshore Investments Pty Ltd,
through the Marine Division of the Department for Planning and Infrastructure. Three
land based buildings are proposed for the site to be leased to the City for commercial
development purposes by the State Government. They are placed to provide
sheltered dining areas in the lee of the buildings, protected from the prevailing
westerly and south-westerly winds.



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The building nearest to the car park is shown as a boutique brewery, to attract
visitors to the area, similar to the impact that the Little Creatures Brewery has at
Fisherman’s Harbour in Fremantle. The other two buildings are intended to offer a
series of cafes and restaurants, oriented around a view corridor leading to the
proposed future pedestrian bridge to Heirisson Island and the public jetty next to that
bridge.

Two further buildings are proposed to be constructed over the river, within the River
Bed lease area, complemented by a significant amount of public circulation space,
with shallow draught boat mooring facilities on the outer edge.

The drawings provide for one large two-level building adjacent to the future
pedestrian bridge to Heirisson Island, with a glass tower providing a link for both
parts of the future pedestrian bridge. It is proposed that the upper level of this
building would be an art gallery and a souvenir shop, to meet the needs of the
tourists and other visitors expected to be attracted to this area.

City Foreshore Investments Pty Ltd has drawn attention to the fact that this concept
is only viable if the City will commit to the construction of the Heirisson Island
pedestrian bridge, so that both projects can be completed together, and the upper
level art gallery/souvenir shop has passing pedestrian traffic, similar to the tourist
facilities next to Fraser’s Restaurant in Kings Park.

It is proposed that the Council advises City Foreshore Investments Pty Ltd that while
it supports the Heirisson Island pedestrian bridge in-principle, it is not in a position to
commit to construction of the bridge at this point, due to the large number of
significant projects that will require funds over the next five to ten years.

City Foreshore Investments Pty Ltd has always envisaged a two-level development
with approximately 4,000m² of lettable space. In its final form the project now has a
lettable area of approximately 3,379m², making it significantly larger than the
privately owned commercial facilities known as “Old Perth Port” at the eastern end of
Barrack Square, which has a lettable area of approximately 2,000m².

It may be reasonable to accept that this scale of development can be supported as
the developer will take all of the commercial risk in the project and has a very strong
record of success.

Further, it is considered that Point Fraser is sufficiently removed from Barrack Square
to function as a totally independent offer to the market place, which is unlikely to
have a major effect on the fortunes of businesses at Barrack Square.

Ground Rental
At its meeting held on 9 April 2002, the Council resolved to establish a site rental of
$77,000 per annum, based on the development occupying a site of 2,200m². In the
form now presented, the development occupies every square metre of the proposed
commercial area of 4,066m². Consideration will be given to the appropriateness of
progressing the lease at the original rental, and a further report will be submitted to
the Council.


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Since the decision of the Council at its meeting held on 9 April 2002, to progress this
lease, the City has been in negotiations with the Department for Planning and
Infrastructure to finalise a reasonable outcome in respect of the State Government
policy of rental derived from commercial developments on Crown land being shared
between the local government and the state government in question. The City’s
position has been that it was inappropriate for the State Government to receive any
of the rental paid by City Foreshore Investments Pty Ltd, in this case, in view of the
large capital cost to the City to transform Point Fraser into an attractive environmental
showcase.

By letter dated 31 August 2005, the Minister for Planning and Infrastructure has
made the following compromise proposal, which is considered to be reasonable in
the circumstances:-

“The commercial development will require an excision from the “A” Class reserve,
that will necessitate the approval of both Houses of Parliament.

On 29 July 2004, I met with representatives of the Western Australian Local
Government Association (WALGA) to discuss a proposed policy on commercial use
of local government managed reserves. The WALGA representatives at this meeting
agreed that they would negotiate on commercial use of Crown reserves on a case-
by-case basis, with my approval of each outcome. The Government will support a
commercial component to the Point Fraser development subject to parliamentary
approval to the reserve amendment.

It is recognised that local governments often incur heavy costs in managing reserved
land for the public benefit. In the case of Point Fraser, the City has committed
significant funds to a major project to enhance the foreshore reserve.

In view of this commitment, I would be prepared to support the City utilising the full
rental from the commercial development for a period of ten years. At the conclusion
of this period, the State would enter into a 25% revenue sharing requirement for this
lease.

Following this excision of the land from the “A” Class reserve and the parliamentary
approval to the proposal, the State will lease the land to the City with the lease
reflecting the above condition.”

Proposed new timeframes
City Foreshore Investments Pty Ltd appears to be fully committed to undertaking the
commercial development at Point Fraser at the earliest possible opportunity.
However, this project is critical to the activation of this area, in light of the very large
investment made by the City to develop Point Fraser as a reserve to be seen and
used by as many people as possible. Therefore it is proposed that a new set of
deadlines be established to be met by City Foreshore Investments Pty Ltd, and that
the opportunity for the City to terminate its lease discussions with City Foreshore
Investments Pty Ltd is re-established, in case any of these deadlines are not met.



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The proposed deadlines are set out in the recommendation section of this report. The
deadlines are considered to be challenging, but achievable with active project
management.

FINANCIAL IMPLICATIONS:

There are no financial implications related to this report.

COMMENTS:

It is therefore recommended that the Council confirms its support for City Foreshore
Investments Pty Ltd to progress a development application to the Swan River Trust
for its proposed commercial development at Point Fraser.

Cr Kay departed the Chamber at 6.41pm


Moved by Cr Scaffidi, seconded by Cr Butler

That the Council:-

1.       confirms its support for City Foreshore Investments Pty Ltd to
         progress a development application to the Swan River Trust for its
         proposed commercial development at Point Fraser on land to be
         sub-leased from the City of Perth and on part of the adjacent River
         Bed lease, as shown on plans received from McDonald Jones
         Architects Pty Ltd on 17 February 2006;

2.       notes that the proposed development in part 1 above will occupy all
         of the proposed commercial reserve, with three separate buildings
         of the same architecture, to be sub-leased to a series of food and
         beverage outlets, having a total lettable area of approximately
         1,718m2;

3.       notes that the proposed development will also occupy the adjoining
         River Bed lease, with two separate buildings of the same
         architectural style and an aggregate lettable area of approximately
         1,660m2 square metres, including 680m2 square metres at first floor
         level in one building, tentatively identified for an art gallery/souvenir
         shop;

4.       notes that the two level building over the water incorporates a glass
         tower element which would accommodate level transition within the
         property, as well as a link to the future public pedestrian bridges
         between Point Fraser and Heirisson Island;

                                                                          (Cont’d)

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5.       advises the developers that, while it supports the proposed
         Heirisson Island pedestrian bridge in-principle, it is unable to
         commit to constructing it to coincide with completion of this project,
         in view of the major projects to be funded by the City over the next
         five to ten years;

6.       advises City Foreshore Investments Pty Ltd that, if any of the
         following milestones are not met by the dates nominated, the
         Council shall be free, at its absolute discretion, to withdraw its
         commitment to enter into any lease with City Foreshore Investments
         Pty Ltd, by written notice, with no compensation to be payable to
         City Foreshore Investments Pty Ltd, its Directors and shareholders,
         and its professional consultants:-

         6.1          a development application to be lodged with the Swan River
                      Trust, within 60 days of this resolution;

         6.2          development approval is to be obtained within nine months of
                      lodgement at the Swan River Trust;

         6.3          a building licence application is to be lodged with the City of
                      Perth within 90 days of development approval by the Swan
                      River Trust or the Minister for the Environment;

         6.4          commencement of construction shall occur no later than 60
                      days after the issue of a building licence;

         6.5          tenants of the development shall open for business no later
                      than 18 months from the commencement of construction;

7.       notes that the terms for the proposed sub-lease of the land based
         commercial site at Point Fraser to City Foreshore Investments Pty
         Ltd will be the subject of a separate report, once development
         approval is secured;

8.       notes that the Minister for Planning and Infrastructure has agreed
         that no rental shall be paid by the City during the first 10 years of its
         lease over the proposed commercial site at Point Fraser, but that
         25% of the rental to be received from City Foreshore Investments
         Pty Ltd under its sub-lease, will apply beyond that.




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Motion to refer back to Committee

Moved by Cr Hardy, seconded by Cr McEvoy

That the item relating to Proposed Commercial Development at Point
Fraser, be referred back to the Planning Committee.

The motion to refer back was put and lost

The votes were recorded as follows:-

For:               Crs Evangel, Hardy and McEvoy

Against: Crs Sutherland, Butler, Davidson, Kay and Scaffidi


Cr Kay returned to the Chamber at 6.45pm


The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay and Scaffidi

Against: Cr McEvoy


160/06 AMENDMENTS TO POLICY SU64 - EXTENDED TRADING
       PERMITS AND DELEGATION OF AUTHORITY 2.18 -
       EXTENDED TRADING PERMITS

BACKGROUND:

FILE REFERENCE:                           P1020501
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     23 February 2006
MAP / SCHEDULE:                           Schedule 1 – amended Policy SU64 - Extended Trading
                                          Permits.

The Committee recommendation to the Council for this report was resolved by the
Planning Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At its meeting held on 9 October 2001, the Council adopted Policy SU64 Extended
Trading Permits to provide guidance for responding to requests from the Department

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of Racing, Gaming and Liquor for comments on applications for extended trading
permits. The Council adopted amendments to this policy at its meeting held on
14 September 2004 to resolve confusion that arose from interpreting the original
policy and also to provide guidelines for cabaret and special facility licences.

At its meetings held on 13 September 2005, 13 December 2005 and 31 January
2006, the Council resolved to advise the Director of Liquor Licensing that it supported
the granting of temporary extended trading permits (ETPs) to the licensee of Rosie
O’Grady’s Pub for various hours beyond the times stipulated under Policy SU64
Extended Trading Permits, for the purpose of televising World Cup Soccer Qualifying
matches and Scottish Premier League matches. The City did not receive any
complaints in relation to any of these events.


LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Liquor Licensing Act 1988.
Section:                                  60 – Extended Trading Permits.

An extended trading permit authorises the licensee of the licence to which it relates,
… to sell and supply liquor under that licence according to the tenor of the permit,
upon such terms as are specified in the permit at times, in circumstances, or in a
place, to which that licence would not otherwise apply.

Strategic Plan
Key Result Area:                           Liveable City.
Strategy:                                  Unique City Strategy.

Policy
Policy Number and Name:                    SU64 - Extended Trading Permits.



DETAILS:

In recent months a number of applications have been received seeking temporary
ETPs for special events, some of which do not comply with Policy SU64 Extended
Trading Permits. Some of these events exceed the hours permitted under the policy
by only half an hour to an hour, while others seek more significant trading extensions
of four to five hours. All of these applications have been supported by the Council
and have been held successfully without any public complaint.

In some cases, the applications for temporary ETPs are received with insufficient
time to present them to the Council prior to the proposed event. The Director of
Liquor Licensing is advised in these cases, that the City can not comment on the
application other than to note that the proposed trading times do not comply with the
Council’s policy. In all of these cases the ETPs are for one-off occasions and have
been approved by the Director of Liquor Licensing.



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In order to process applications for temporary ETPs more efficiently and effectively, it
is recommended that the policy be amended to allow delegated responses to the
Director of Liquor Licensing for applications for temporary ETPs that exceed the
hours currently permitted under Policy SU64 by no more than 90 minutes and only in
cases where the extended hours are required to host a special event, or provide
occasional access to a facility that is unique to a particular premises.

In accordance with Delegation of Authority 2.18 - Extended Trading Permits, the
Director Planning and Development and the Manager Approval Services have the
authority to approve applications for annual and temporary ETPs provided the
application complies with the requirements of Council Policy SU64 Extended Trading
Permits and the premises has not been the subject of any recent noise complaints.
Applications that do not comply with the policy must be referred to the Council for
determination (providing advice to the Director of Liquor Licensing). The delegation
of authority could also be amended so that any applications that comply with the new
criteria will be made available to Elected Members on the weekly ‘Desk of the CEO’.

Applications for significant extensions of time and that do not meet the amended
criteria will still be presented to the Council for determination.


COMMENTS:

Temporary Extended Trading Permits:

The Council’s Policy SU64 Extended Trading Permits does not support cabarets
being granted an ETP beyond 6.00am or before 6.00pm Mondays to Saturdays but
will permit an ETP until 2.00am on Sundays. It also states that for tavern and hotel
licenses, an ETP can be granted until 2.00am on Mondays to Saturdays and until
12.00 midnight on Sundays. The policy allows in effect two hours extended trading
time beyond that permitted under the Liquor Licensing Act 1988. Many of the
applications received for temporary ETPs fall within these limits and comments are
provided to the Department of Racing, Gaming and Liquor supporting the application
under delegated authority.

Rosie O’Grady’s, which operates in Northbridge under a tavern licence, is a current
example of a premises that has applied for numerous temporary ETPs in order to
televise various sporting events including live coverage of World Cup Soccer
matches, Gaelic football, Scottish Premier League soccer matches and international
rugby union matches. The premises have become the official venue for the West
Australian Celtic Supporters Club and many of the games that they televise are not
currently available to be viewed live anywhere else in Western Australia. These
applications have generally been supported by the Council and have been approved
by the Department of Racing, Gaming and Liquor.




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Amendments to Policy SU64 - Extended Trading Permits

In order to enable applications for temporary ETPs to be processed more efficiently
and effectively, it is recommended that Part 1 of the Policy - Taverns and Hotels be
amended by numbering the current section ‘1.1’ and adding a new section, 1.2, as
follows:-

1.       Taverns and Hotels

         1.1 Applications for extended trading permits for taverns and hotels to extend
             the trading hours until 2.00am on Monday to Saturday and to 12 midnight
             on Sundays will be supported, other than where premises are in close
             proximity to and may adversely impact upon surrounding residential
             neighbourhoods.

         1.2 Applications for a temporary extended trading permit beyond the hours
             specified in part 1.1 above will be supported only under the following
             circumstances:

                   1.2.1          the proposed extended trading hours do not exceed the hours
                                  permitted under part 1.1 above by more than 90 minutes;
                   1.2.2          the extended hours are required to trading times on New Year’s
                                  Eve, to host a special event or to provide occasional access to a
                                  facility that is unique to a particular premise;
                   1.2.3          the licensee of the premises has management strategies in place
                                  to contain noise and to control patron behaviour associated with
                                  the extended trading hours, particularly as patrons disperse from
                                  the premises at the conclusion of the event;
                   1.2.4          the premises has not been the subject of any recent noise
                                  complaints, or other complaints concerning the operation of the
                                  licensed venue; and
                   1.2.5          the extended hours will not adversely impact upon surrounding
                                  residential neighbourhoods.

The amended policy is attached as Schedule 1.

Amendments to Delegation of Authority 2.18 - Extended Trading Permits:

The existing delegation of authority should be amended so that a list of any
applications falling within the requirements of part 1.2 of the amended policy will be
made available to Elected Members on the weekly ‘Desk of the CEO’. This can be
achieved by adding a new condition 2 as follows:-

2.       A list of applications for temporary extended trading permits for taverns or
         hotels proposed to be approved under the requirements of part 1.2 of Council
         Policy SU64 Extended Trading Permits will be made available to Elected
         Members so that, where time permits, any elected member may require any
         such application to be referred to the Council for determination.

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Moved by Cr Kay, seconded by Cr Davidson

That the Council:-

1.       approves the amended Policy SU64 - Extended Trading Permits as
         detailed in Schedule 1;

2.       BY AN ABSOLUTE MAJORITY AMENDS delegation of authority 2.18
         - Extended Trading Permits, to read as follows:-

         “2.18 Extended Trading Permits

         Function Delegated:

         Authority to approve or refuse applications for extended trading
         permits as required by the Liquor Licensing Act 1988.

         Conditions:

         1.        The authority extends to use of the power to approve any
                   application, whether it is for an annual permit or a temporary
                   permit, providing that the application complies with the
                   requirements of Council Policy SU64 - Extended Trading
                   Permits and the premises has not been the subject of any
                   recent noise complaints.

         2.        A list of applications for temporary extended trading permits for
                   taverns or hotels proposed to be approved under the
                   requirements of part 1.2 of Council Policy SU64 - Extended
                   Trading Permits will be made available to Elected Members so
                   that, where time permits, any Elected Member may require any
                   such application to be referred to the Council for determination.

         3.        The authority does not extend to use of the power to refuse any
                   application that does not comply with the requirements of
                   Council Policy SU64 - Extended Trading Permits.

         Delegated by the Council to:

         Chief Executive Officer.


                                                                           (Cont’d)



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         Delegated by the Chief Executive Officer to:

         Director Planning and Development.
         Manager Approval Services.

         Reference:

         Liquor Licensing Act 1988.
         SU64 - Extended Trading Permits.”.

The motion was put and carried by an absolute majority


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



161/06 A PROPOSED NEW BUILDING ACT FOR WESTERN
       AUSTRALIA


BACKGROUND:

FILE REFERENCE:                           P1018570
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     16 February 2006
MAP / SCHEDULE:                           N/A


LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government (Miscellaneous Provisions) Act 1960.
Section:                                  Part XV – Buildings.

Strategic Plan
Key Result Area:                          Liveable City.
Strategy:                                 Dynamic City Strategy.


The Committee recommendation to the Council for this report was resolved by the
Planning Committee at its meeting held on 7 March 2006.




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The Committee recommendation to the Council is the same as that
recommended by the administration.


DETAILS:

The State Government has released a document “A New Building Act for Western
Australia – Discussion Draft” (Discussions Draft) which aims to streamline regulations
governing the building industry and to bring Western Australia into line with national
reforms. The new Act will replace the Building Regulations 1989 and sections of the
Local Government (Miscellaneous Provisions) Act 1960. The new legislation will take
into consideration National Competition Policy reform requirements by adopting the
Building Code of Australia as the primary building standard, introducing competition
into the building certification process, and providing a registration system for
appropriately qualified building surveyors.

The Discussion Draft outlines a framework for prescribing design, construction and
maintenance standards, handling building applications, certifying compliance with the
relevant standards and codes, and the comprehensive registration of practitioners.
The proposed reforms in the draft Act include the following points:-

•        Whole of state coverage.
•        All buildings to be covered, including those owned by the Crown.
•        Providing a clearer definition of what constitutes a building.
•        Having owners take prima facie responsibility for the design, construction and
         operations of buildings.
•        Nominating Licence Issuing Authorities – local authorities, State Government or
         special authorities – to manage risk, audit processes, and issue building
         licences and occupancy approvals.
•        Introducing contestability among suitably qualified professionals in certifying
         compliance with the Building Code of Australia.
•        Introducing separate and streamlined processes for assessing designs for
         compliance and issuing building licences.
•        Taking a risk-based approach to assessment of licences and inspection
         requirements.
•        Requiring evidence of all necessary approvals and not just Building Code
         compliance.
•        Allowing for inspection certificates during construction.
•        Introducing requirements for obtaining compliance certification for all buildings
         prior to occupancy.
•        Introducing registration requirements for a range of industry practitioners.
•        Introducing a nationally agreed accreditation framework for building surveyors.
•        Introducing a process for the assessment and approval of building works carried
         out without a building licence.

The role of local authorities:

In the proposed model the primary function of the local authority is to oversee the
building approval process in its locality to ensure public safety and health, and a

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continuing high level of standards over the life of buildings. This will primarily be
achieved through:-

•        risk management of the certification of compliance process;
•        checking adherence to all required statutory approvals (planning, health, fire
         safety and the like) prior to issuing building approvals, building licences and
         occupancy approvals;
•        monitoring possible conflicts of interest and the registration status of person/s
         providing certification services;
•        issuing building approvals, building licences and occupancy approvals;
•        monitoring building usage and essential service maintenance; and
•        random audits of the entire process.

Licence issuing role:

A Licence Issuing Authority (LIA) may only issue a building approval, building licence
or occupancy approval when it has been advised by a suitably registered building
surveyor that the requirements for issuing a licence or certificate have been met.
The advice from an appropriately qualified building surveyor can be obtained from a
certified building surveyor employed by the local authority; a certified Building
Surveyor engaged on contract; or by a certified building surveyor engaged by the
building owner.

The licence issuing role involves providing a risk management function to determine
the level of independent checking or inspection required. The local authority will also
check the registration status and conflict of interest issues of person providing
certification services as well as checking all other statutory approvals have been met
(such as planning, health and fire safety). The LIA issues all building approvals,
building licences and certificates of occupancy. This role also encompasses auditing
for compliance with the building usage and any essential maintenance set out in the
occupancy certificate.

Compliance certification role:

The compliance certification role involves providing certification of appropriate
aspects of design compliance with the Building Code of Australia over a specified
range of building classifications. This role may also encompass certification that the
construction complies with the approved documentation and relevant standards.

Qualifications:

There will be a new nationally consistent framework for building surveyor qualification
requirements. Their purpose is to:-

1.       issue building licenses; and
2.       certify compliance with aspects of the Building Code of Australia.

A building surveyor wanting to approve all classes and sizes of buildings will be
required to hold the equivalent of a degree in building surveying and to have three

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years relevant experience. To approve buildings up to a maximum of three storeys
and with a maximum floor area of 2,000 square metres, a building surveyor will be
required to hold the equivalent of an advanced diploma in building surveying and to
have two years relevant experience.

Local governments must engage (employ or contract) a suitably registered building
surveyor to provide a risk management function for issuing building and occupancy
approvals and for enforcing compliance.

Under the proposed model, local authorities do not have to provide a building
surveyor registered to certify compliance with the Building Code of Australia.
Consumers can go to the private sector for this function. A local authority may elect
to provide a certification service, but this will be a commercial venture separate from
the legislated requirement to act as a LIA.

Fees:

The fees for issue of building approval, building licences and certificates of
occupancy will be reviewed as part of the introduction of the proposed Building Act.
Fees are anticipated to be lower than at present because the licence issuing process
carried out by a LIA no longer includes the process of certifying compliance with the
BCA or inspecting construction. These separate aspects of building control will be
provided on a fee-for-service basis by either private sector registered certifiers or by
local authorities as a separate and contestable service from their Licence Issuing
Authority role.

Appeals and administration:

A LIA in exercising their statutory powers for building control will be required to act
within designated time frames and to provide written reasons for any of their
determinations, conditions, orders, or refusals. Such actions and administrative
decisions of the LIA will be appealable by referral to the State Administrative
Tribunal.

The State Government will be responsible for the administration of the Act, including
providing the administrative frameworks necessary to support LIAs in their statutory
role and providing leadership in the setting and interpretation of building codes and
standards. This will also include ensuring that LIAs establish common administrative
processes and provide consistent interpretation and application.

Building maintenance:

Under the proposed Act, building owners will be responsible to ensure that essential
services are maintained. Accordingly they will have a statutory duty to carry out
regular checks and maintenance. At least once each year building owners will need
to notify their LIA that any required checks and maintenance specified on their
certificate of occupancy have been carried out and the services are operational. It is
proposed that the relevant LIA be given the power to inspect buildings to check that



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essential services and characteristics are, in fact, being maintained.         Under the
proposal, a LIA will be responsible for initiating enforcement action.

In most instances, this proposal retains a local government authority’s overall
responsibility for the enforcement of building standards within its district, acting as a
LIA. A registered certifier undertaking inspections during construction may report a
compliance failure for the LIA to take the necessary action.


FINANCIAL IMPLICATIONS:

Although there are no direct financial implications related to this report there may be
indirect financial implications as the monitoring, auditing and compliance role of local
government increases but the fees associated with building approval may decrease.


COMMENTS:

Review of the legislation:

The Local Government (Miscellaneous Provisions) Act 1960, is overdue for a major
review. The major portion of the Act was formulated in the 1950’s and it needs to be
brought in line with the legislation in the other Australian States. All the other states
have some form of private building surveying certification which has proven to have
its strengths and weaknesses. To accord with the National Competition Policy it is
proposed that the new Building Act also contains a role for the private building
surveyor.

Implications for the City:

The proposed new Building Act has a number of implications for the City. The most
significant implication is the introduction of compliance certification by private building
surveyors. This has the potential for private certifiers to take over the Building Code
compliance checking role of local authorities and thus reduce workload in this area
and consequently the fee collected by the local authority. The overall effect on
workload is difficult to determine as some work will be lost to private certifiers but the
local authority takes on extra responsibilities in the areas of risk assessment,
compliance checking, monitoring competence, conflicts of interest, building usage
and maintenance as well as conducting random audits of the whole process.

One of the challenges for the City will be in retaining skilled qualified staff to conduct
the necessary audits, compliance checks and risk management while being exposed
to a private market place which will be offering attractive packages for qualified and
skilled building surveyors. Some of the other Australian capital cities have addressed
this problem by creating a private certification group within the local authority so that
the building surveyors can retain their skills and be appropriately rewarded in line
with the private market.

The State Government has requested comments on the Discussion Draft. The
closing date for submitting comments is 28 April 2006. The City will be providing

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formal comments and will be highlighting areas such as local government
responsibilities, state government role, audits, conflicts of interests, conflicts of
interpretation, assessment of performance based submissions, building surveyor
qualifications for assessing fire engineered solutions, ground anchors and other
temporary structures and statutory fees.


Moved by Cr McEvoy, seconded by Cr Hardy

That the Department of Housing and Works be advised that the Council
supports, in principle, the proposal outlined in the document “A New
Building Act for Western Australia – Discussion Draft”, subject to:-

1.       the proposed new regulated fee structure for the building approval
         process undertaken by License Issuing Authorities (LIA) being
         structured to adequately compensate the LIA for all the activities
         involved with:-

         1.1          the risk management of the certification of compliance
                      process;

         1.2          checking adherence to all required statutory approvals prior to
                      issuing building approvals;

         1.3          building licences and occupancy approvals;

         1.4          monitoring possible conflicts of interest and the registration
                      status of persons providing certification services;

         1.5          issuing building approvals, building licences and occupancy
                      approvals;

         1.6          monitoring building usage and essential service maintenance;

         1.7          random audits of the entire process;

2.       the State Government establishing a well resourced Building
         Commission for the accreditation, monitoring and regulation of all
         building practitioners, the auditing of License Issuing Authorities,
         the provision of interpretations on building regulations, the prompt
         resolution of building disputes, and the dissemination of
         information, comprehensive guidelines, best practice procedures
         and education on building matters;

                                                                            (Cont’d)


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3.       the new Building Act consolidating all associated and relevant
         building legislation into the one Act.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



162/06 DEDICATION OF ELOVALIS LANE, NORTHBRIDGE


BACKGROUND:

FILE REFERENCE:                           P1010386-28
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     24 February 2006
MAP / SCHEDULE:                           Schedule 2 - Elovalis Lane Dedication (A4-8569).

The Committee recommendation to the Council for this report was resolved by the
Planning Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.


LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Land Administration Act 1997.
Section:                                  56.

Strategic Plan
Key Result Area:                          City Leadership.
Strategy:                                 Leading City Strategy.


DETAILS:

The East Perth Redevelopment Authority (EPRA) has applied to the City to request
the Minister for Lands to dedicate portions of Lots 147, 150, 613 and 614 Beaufort
Street and portion of Lot 9017 Lindsay Street as a public street. EPRA currently
owns Lot 9017 Lindsay Street.


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EPRA has commenced negotiations with the owners of the land fronting Beaufort
Street to acquire a 1.2 metre strip of land at the rear to enable them to finalise the
construction of a small road, Elovalis Lane, which is part of the “The Village
Northbridge” subdivision.

FINANCIAL IMPLICATIONS:

There are no financial implications related to this report.

COMMENTS:

EPRA has found it necessary to compulsorily acquire a portion of Lot 147, pursuant
the East Perth Development Act 1991. The process of acquisition requires that
EPRA apply to the Department of Land Information (DPI) for a Ministerial Order to
take the land. But prior to this taking effect, DPI requires confirmation that the
Council has passed a resolution under Section 56 of the Land Administration Act
1997, requesting the Minister for Lands to dedicate the land as a public road.

Construction works on the road way have been halted until such time as the Taking
Order has effect.

Section 56 of the Land Administration Act 1997, provides for a local authority to
resolve to request the Minister for Lands to dedicate land as a public road.

The request for dedication will enable EPRA to compulsorily acquire a portion of Lot
147 and finalise the construction of Elovalis Lane. The City has given conditional
support for this subdivision and has liaised with EPRA on the construction of the
roadway. The dedication of Elovalis Lane as public street is supported.


Moved by Cr Scaffidi, seconded by Cr McEvoy

That in accordance with Section 56 of the Land Administration Act 1997,
the Council requests the Minister for Lands to dedicate the portions of
land shown hatched on the City of Perth Plan A4-8569 as a public road
(Schedule 2), upon acquisition by the East Perth Redevelopment
Authority.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil




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163/06 CITY PLANNING SCHEME NO. 2 - BICYCLE PARKING AND
       END OF JOURNEY FACILITIES POLICY


BACKGROUND:

FILE REFERENCE:                           P1002002-7
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     3 February 2006
MAP / SCHEDULE:                           Schedule 3 – Amended Bicycle Parking and End of
                                          Journey Facilities Policy.

The Committee recommendation to the Council for this report was resolved by the
Planning Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At its meeting held on 18 October 2005, the Planning Committee requested a report
regarding the various options available to the Council to address the issue relating to
the provision of bicycle facilities as a condition of development approval.


LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Town Planning and Development Act 1928.
                                          City Planning Scheme No. 2.

Strategic Plan
Key Result Area:                          Accessible City, Environmentally Responsible City
Strategy:                                 Movement and Access Strategy; Green City Strategy;
                                          Dynamic City Strategy.
Annual Plan:                              Develop an integrated transport and parking strategy
                                          including cars, buses, pedestrians and bicycles.

Policy
Policy No and Name:                       Planning Policy No. 5.4 - Bicycle Parking and End of
                                          Journey Facilities.


DETAILS:

At its meeting held on 26 June 2001, the Council adopted the Parking and Access
Policy, which included the Bicycle Parking and End of Journey Facilities Policy
(Policy 5.4). Pursuant to clause 56(9) of the City Planning Scheme No. 2 (CPS 2),
the policy is taken to be adopted under CPS 2 and is contained in Section 5 of the
CPS 2 Policy Manual.




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The policy is used to assess the appropriate provision of bicycle parking and
associated facilities, and their location and design, for development within the city.

The aim of the Bicycle Parking and End of Journey Facilities policy is “to facilitate the
appropriate provision of secure, well designed and effective on site bicycle parking
and end of journey facilities to encourage the use of bicycles as an alternative means
of transport and access to the City”.


Bicycle Parking

The policy requires that bicycle parking is provided in all new development that
provides car parking. This includes extensions to existing development, and all new
office/commercial development with a floor area greater than 10,000m2 regardless of
whether car parking is provided or not. Major regional outdoor sporting venues are
also required to provide bicycle parking.

The policy was amended by the Council at its meeting held on 1 February 2005 to
include the following:-

Residential developments that provide acceptable storage facilities are not required
to provide bicycle parking facilities.

The policy requires that bicycle parking is provided at the following rates:-

•        one bay per 500 square metres of floor area of a building;
•        one bay for every two units for multiple dwelling residential developments;
•        for major outdoor sporting venues, one bay for every 500 spectator spaces.

The policy requires that bicycle parking facilities are located at ground level, close to
main entrance points, where informal surveillance can occur and away from areas of
high pedestrian activity.

The policy provides guidance for the design of bicycle parking facilities, in terms of
ensuring bicycles are securely stored, facilities do not detract from the amenity of the
locality, and are safe and convenient to use.


End of Journey Facilities

The policy requires that end of journey facilities, such as changing rooms, showers
and lockers, are provided for “all new development, and development involving a
change of use and/or additions/enlargements to an existing building, that is required
to provide 10 bicycle parking bays or more.” The policy states that end of journey
facilities are not required for multiple dwelling residential development and major
regional sporting facilities.




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The policy requires that end of journey facilities are provided at the following rates:-

•        a minimum of two female and two male showers for the first 10 bicycle parking
         bays, and a further one female and one male shower for every additional 10
         bicycle parking bays, to a maximum of five female and five male showers per
         building;

•        one locker for every bicycle parking bay provided.

The policy provides guidance regarding the location and design of end of journey
facilities.


FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CL16201000
BUDGET ITEM:                              Community Amenities - Town Planning and
                                          Regional Development - Other Town Planning
                                          (STR)
BUDGET PAGE NUMBER:                       10
BUDGETED AMOUNT:                          $1,166,892
AMOUNT SPENT TO DATE:                     $ 497,098
PROPOSED COST:                            $    2,500 (printing and advertising costs)
BALANCE:                                  $ 667,294

All figures quoted in this report are exclusive of GST.


COMMENTS:

A review of the Bicycle Parking and End of Journey Facilities policy indicates that the
requirements are appropriate in general, however the policy should be amended to
provide further guidance in respect to acceptable forms of bicycle parking and the
amount of bicycle parking required for residential development.

It is recommended the Bicycle Parking and End of Journey Facilities policy be
amended to refer to the bicycle parking facilities described in the relevant Australian
Standard and the Austroads Guide to Traffic Engineering Practice. This will provide
further guidance on acceptable forms of parking and the different types of parking
available.

The policy should be amended to provide guidance on what is considered
“acceptable storage facilities”, where residential development combines bicycle
parking with storage areas. It is recommended the policy be amended to set a
minimum area and dimension required for storage areas that incorporate bicycle
parking, based on the Residential Design Codes and the Australian Standard.




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Currently, there is no data on bicycle usage in the city to indicate whether the amount
of bicycle parking required by the policy for residential developments is appropriate.
At its meeting held on 21 February 2006, the Council resolved to enter into a
memorandum of understanding with the Department for Planning and Infrastructure
to participate in the Travelsmart Household Program. This program could provide
evidence of the amount of bicycle parking required for residents and the policy could
be reviewed following completion of the program in 2008. Until this data becomes
available, it is recommended the policy be amended to reflect the parking standards
in the Austroads Guide. This would result in a reduction from one bicycle space per
two units to one for every three units.

The policy requires that bicycle parking facilities are “provided at a rate of one bay
per 500 square metres of the floor area of a building.” It is recommended the policy
is amended to clarify that this rate is for non-residential buildings.

Clause 56(3) of CPS 2 requires the Council to advertise a proposed amended policy
for four consecutive weeks in a paper circulated in the locality and to allow a further
four weeks for submissions to be lodged with the Council. After the consultation
period, the amended policy will be referred back to the Council, along with any
submissions. The Council is to then review the amended policy and determine
whether to adopt it with or without changes, or not to proceed with it.

In light of the above, it is recommended that the Council adopts the amended Bicycle
Parking and End of Journey Facilities Policy for the purposes of advertising.


Moved by Cr Hardy, seconded by Cr Kay

That pursuant to Clause 56(3) of the City of Perth City Planning Scheme
No. 2, the Council adopts the amended Bicycle Parking and End of
Journey Facilities Policy (Policy 5.4), as detailed in Schedule 3, for the
purpose of public advertising.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil




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                                                    ITEM NO:



             MARKETING, SPONSORSHIP AND INTERNATIONAL
                  RELATIONS COMMITTEE REPORTS


164/06 CHRISTMAS TREE IN FORREST PLACE


BACKGROUND:

FILE REFERENCE:                           P1002142-5
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     15 February 2006
MAP / SCHEDULE:                           Map – Possible Locations for Christmas Tree.
                                          Photographs – Examples of Other Christmas Trees.

At the Marketing, Sponsorship and International Relations Committee meeting held
on 28 February 2006 the following alternate recommendation to that of the
administration was adopted:-

That the Council:-

1.       approves a 10.7 metre Christmas tree being installed in Forrest Place as a part
         of the City’s Christmas Decorations Programme;

2.       notes the estimated cost of the Christmas tree in part 1 above and the
         associated costs for decorations and lighting to be between $57,320 and
         $65,188 (excluding GST);

3.       notes that the location of the Christmas tree in Forrest Place is to be considered
         by the Council at a later date.

The administration’s original recommendation is set out below:-

That the Marketing, Sponsorship and International Relations Committee considers
and makes a recommendation to the Council on possible locations and options for a
large Christmas tree in Forrest Place, as detailed in the report dated
15 February 2006.

At its meeting held on 17 January 2006, the Marketing, Sponsorship and
International Relations Committee requested a report on the costs and possible
locations for a large Christmas tree in Forrest Place.




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LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                              Capable and Responsive City.
Strategy:                                     Dynamic City Strategy.


DETAILS:

Cost estimates have been obtained to place a large Christmas tree in Forrest Place
in accordance with the request of the Marketing, Sponsorship and International
Relations Committee and a number of locations have been investigated in the
Forrest Place/Murray Street Mall area.

Trees are available in a range of sizes. As the height increases the area required for
the base increases and will be a consideration in the location of the tree. The trees
are generally a cone shaped metal frame painted green.

Installation requires the frame to be constructed first with the green foliage
(branches) attached next, followed by the decorations and the lighting. It is
estimated that the time to erect the frame and install the other components is up to
two full working days with a similar time required to dismantle and remove the tree to
storage. However, this is dependant upon the size of the tree.

Townsville City Council has erected a nine metre tree over the last two to three years
and comment was sought on their process. The attached Photographs 1 and 2 show
the tree used in this local government authority.

It was advised that access to the inside of the tree to install the lighting was difficult
and to overcome this they have constructed a 1.5 metre high base with a lockable
gate. This increases the overall height to 10.5 metres. This is considered to be an
appropriate option for the City of Perth and would be an additional cost. The
attached Photograph 3 shows the base and lockable gate.

For Christmas, Adelaide City Council erects a 12.2 metre tree in Victoria Square.
This tree has the added advantage of being placed on a two metre high dais giving it
additional elevation, as shown in the attached Photograph 4.

Costs

The cost of various sized trees, with appropriate decorations and lighting options
range between the following price structures:-

•        9.0 metre tree                   -         $49,480 to $57,348.
•        10.7 metre tree                  -         $57,320 to $65,188.
•        12.2 metre tree                  -         $71,020 to $78,888.




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It is important for the Christmas tree to have a high day time appeal and also be well
lit for night time effect. The decorations and lighting components will therefore need
to be determined following the decision on the size of a tree.

It should be noted that the costs for the installation/dismantling of the tree (estimated
to be $15,000) is a recurring cost each year and is not included in the initial purchase
or other costs.

Locations

Several locations in the Forrest Place/Murray Street Mall area have been considered
and are shown on the attached Map.

1.       Information Kiosk at the junction of Forrest Place and Murray Street Mall

This site was suggested as a possible location at the meeting of the Marketing,
Sponsorship and International Relation Committee held on 17 January 2006. There
is space in the area at the junction of Forrest Place and the Murray Street Mall either
on the southern side of the Information Kiosk or in front of the two light pillars slightly
east of the kiosk. While the tree would be totally visible from the William Street end
of the mall, there is a limitation on visibility from the Barrack Street end due to the
overhead walkway from Forrest Chase to Carillon. Additionally there would be poor
visibility from Forrest Place and the area could appear ‘cluttered’ as a result of the
other adjacent trees. This site is not recommended.

2.       North West corner of Forrest Place adjacent to Albert Facey House

This location was investigated as a possible site however until the elevated walkway
is removed it is considered that there would be limited exposure of the tree from the
railway station forecourt, Wellington Street and the Murray Street Mall. There is also
a fire hydrant and ramp located between the GPO and Albert Facey House which
requires access by emergency vehicles and a tree in this location would create some
restriction.

3.       Forrest Place adjacent to the centre quadrangle

The paved area between the raised tree beds and the sunken centre quadrangle in
Forrest Place appears to be an ideal location. The area can accommodate a large
tree without restricting pedestrian traffic to any great extent. This area is also seldom
used by service vehicles and it does not impact on events held within Forrest Place.
There is good CCTV coverage of the area. Of the locations, this is considered to be
the most appropriate due to its visibility and openness. A tree in this location would
be visible from the railway station forecourt, all of Forrest Place, most of the Forrest
Chase elevated walkway, Carillon Arcade and in passing from the Murray Street Mall
at ground level.




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FINANCIAL IMPLICATIONS:

The cost associated with this report will be covered by the Christmas Decorations
capital budget.

COMMENTS:

In assessing the tree sizes, the area on the ground required and the locations, it is
apparent that a nine metre tree, with a 1.5 metre base is appropriate and would be
ideally located on the paved area between the raised tree beds and the sunken
quadrangle in Forrest Place.

Moved by Cr Scaffidi, seconded by Cr Kay

That the Council:-

1.       approves a 10.7 metre Christmas tree being installed in Forrest
         Place as a part of the City’s Christmas Decorations Programme;

2.       notes the estimated cost of the Christmas tree in part 1 above and
         the associated costs for decorations and lighting to be between
         $57,320 and $65,188 (excluding GST);

3.       notes that the location of the Christmas tree in Forrest Place is to be
         considered by the Council at a later date.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil
                                                       ITEM NO:




                FINANCE AND BUDGET COMMITTEE REPORTS


165/06 PAYMENTS TO CREDITORS – JANUARY 2006

BACKGROUND:

FILE REFERENCE:                           P1014149-24
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     7 February 2006
MAP / SCHEDULE:                           N/A

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LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government (Financial Management) Regulations
                                          1996.
Section:                                  Regulation 13(1).

The Committee recommendation to the Council for this report was resolved by the
Finance and Budget Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.


COMMENTS:

Creditors payments for January 2006 were higher than normal, due mainly to
quarterly repayments of $1,315,498.58 for the Convention Centre Car Park and
Council House loans.


Moved by Cr Davidson, seconded by Cr Kay

That in accordance with Regulation 13(1) of the Local Government
(Financial Management) Regulations 1996, the list of payments made
under delegated authority for the month ended 31 January 2006, as laid
on the table, be received and recorded in the minutes of the Council, the
summary of which is as follows:-

                   FUND                                           PAID
                   Municipal Fund                       $      8,108,480.35
                   Trust Fund                           $        26,702.54
                   TOTAL                                $      8,135,182.89

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil




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166/06 FINANCIAL STATEMENTS AND                                       FINANCIAL       ACTIVITY
       STATEMENT – JANUARY 2006


BACKGROUND:

FILE REFERENCE:                           P1014149-24
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     27 February 2006
MAP / SCHEDULE:                           Schedule 4 – Financial Statements and the Financial
                                          Activity Statement for the period ended 31 January 2006.

The Committee recommendation to the Council for this report was resolved by the
Finance and Budget Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

The Local Government (Financial Management) Regulations 1996 require the City to
produce a Financial Activity Statement on a monthly basis in rate setting format. This
report will now be presented combined with the monthly Financial Statements report.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government Act 1995.
                                          Local Government (Financial Management) Regulations
                                          1996.
                                          Regulation 34(3) – Financial Activity Statement.
                                          Section 6.4(2) – Monthly Financial Statements.

Strategic Plan
Key Result Area:                          Capable and Responsive Organisation.
Strategy:                                 Capable and Responsive Organisation Strategy.

DETAILS:

The Financial Activity Statement is required to be presented together with a schedule
that includes the Annual Budget estimates and a breakdown of net current assets,
supporting the Financial Activity Statement.

FINANCIAL IMPLICATIONS:

There are no direct financial implications related to this report.

COMMENTS:

This report is presented for the approval of the Council.




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Moved by Cr McEvoy, seconded by Cr Davidson

That the Council approves the Financial Statements and the Financial
Activity Statement for the seven month period ended 31 January 2006, as
detailed in Schedule 4.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



167/06 WASTE MANAGEMENT SERVICE FEES 2006/07


BACKGROUND:

FILE REFERENCE:                           P1013202-2
RESPONSIBLE DIRECTOR:                     Doug Forster, Director Business Units
DATE:                                     16 February 2006
MAP / SCHEDULE:                           Schedule 5 – Table 3 – Operating Costs and revenues
                                          based by service type.

The Committee recommendation to the Council for this report was resolved by the
Finance and Budget Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

Since 1997/98, waste management service fees have been calculated on a full cost
recovery basis of all operating expenses. A review of the expected costs and
revenue for the waste management service for 2006/07 has been undertaken
accordingly.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government Act 1995.
                                          Health Act 1911.

Strategic Plan
Key Result Area:                          Liveable City.
Strategy:                                 Dynamic City Strategy.



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Policy
Policy No and Name:                       CS24 – Budget Policies states that in relation to price
                                          increases, market price is the current or ruling charge.
                                          Each fee will increase by at least the Consumer Price
                                          Index (CPI) each year to ensure that the City achieves a
                                          reasonable rate of return on the Capital investment.


DETAILS:

1.0 Factors Influencing the Provision of Waste Services
The cost of providing the waste and recycling service in 2006/07 is affected by two
major factors being direct operating expenses and levels of demand; the details of
which are discussed below.

1.1 Operating Costs
Direct labour accounts for approximately 50% of the total cost of the service plus
there are indirect costs such as labour used for plant servicing. It is anticipated that
labour costs will rise 4% over the year which is in line with the existing Enterprise
Bargaining Agreement.

The balance of the operating costs are made up of plant and equipment use,
provision and maintenance of bins and waste tipping fees.

The tipping fee at the Tamala Park facility at Mindarie is likely to increase from the
current fee of $36 per tonne to $37.50 per tonne for 2006/07 (to be confirmed).

1.2 Service Demand
The level of demand for waste collection services has an impact on the cost of the
service as numbers of collection vehicles and employees will vary.

1.2.1         Waste Collection
The increase in demand for services each year fluctuates in proportion to the number
of developments that are completed and occupied and the associated increase in the
number of new residents and businesses. To date, in 2006, an increase of 6% has
occurred in the number of services provided, with 24,495 bin pickups being
undertaken each week compared to 23,216 per week for the previous year.

Many apartments and businesses require multiple services per week resulting in
multiple bin emptying. The projected number of bin lifts for 2006/07 is approximately
1.27 million.

1.2.2         Recycling Services
Cardboard removal from commercial areas is a free service due to difficulties in
identifying ownership of the materials. Residential customers are provided with
crates for the free recycling of paper and glass. Whilst both residential recycling and



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commercial cardboard packaging services are free, there are still costs needing to be
recovered.

A separate report on improvements to the residential recycling service is being
prepared for the Council’s consideration and any decision that arises as a result of
this report may impact on the waste fees outcome.

Demand for commercial waste recycling bin services also fluctuates from year to
year. The projected number of recycling bin lifts is expected to be 22,204, an
18% increase compared to the estimated 18,356 bin lifts provided in 2005/06. The
relatively low level of demand for the City’s services is mainly due to a number of
commercial recycling contractors active in the CBD. The commercial recycling bin
service is currently charged at the subsidised fee of $85 per collection per annum.
Recycling is proposed to continue to be offered at a discounted rate to encourage
uptake and use of the service.

1.2.3         Effects of Secondary Waste Treatment Introduction
In recommending a scale of fees for waste services, consideration was given to both
cost recovery and the potential effects of the introduction of secondary waste
treatment.

With the planned introduction of more sophisticated treatment by the Mindarie
Regional Council, changes in operating methods are likely and an increase in
operational costs is anticipated to cover capital improvements, collection alternatives
and education programmes for residents and businesses.

The City’s Refuse Disposal and Treatment Reserve has been gradually built up over
recent years in anticipation of the introduction of secondary waste treatment. During
the 2004/05 and 2005/06 financial years, surpluses of $348,000 and $580,000 were
generated from bin fees to be transferred to the reserve. It is proposed that the scale
of fees recommended for 2006/07 will generate further surplus funds for transfer to
the reserve.


2.0 Detailed Cost and Revenue Analysis
A nominal increase of 3% due to CPI for 2006/07 will result in cost recovery and
provide a surplus of $600,000.

Forthcoming recommendations on improvements to residential recycling will require
an estimated budget of $100,000 to implement. The improvements can be funded
from this surplus with the balance being transferred to the Refuse Disposal and
Treatment Reserve.

Table 3 in the attached Schedule 5 summarises costs and revenues by the type of
service. Costs have been grouped into residential and commercial customers based
on the records of current services provided.




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3.0 Recommended Fee Schedule 2006/07
It is recommended that the waste management service fees for 2006/07 be
increased in accordance with the details in Table 1 below.


Table 1: Waste Management Service Fees Proposed for 2006/07

       Service Type                              Residential Customers             Commercial Customers
                                                                                     (Non-residential)
                                                 Current            Proposed        Current    Proposed
                                                 2005/06             2006/07        2005/06     2006/07
Basic (240L bin)                               $135.00               $139.00         $193.00        $198.00
                                              (Including            (Including
                                               recycling             recycling
                                                 crate)                crate)
Additional (240L bin)                           $133.64               $137.27        $133.64        $137.27
Bulk (660L bin)                                  $640.91             $660.00         $640.91        $660.00
Recycling (additional                              $85.00             $90.00             $85.00      $90.00
240L bin)

Notes:

1.       The fees include a free recycling service for residential customers and
         cardboard removal for commercial customers.

2.       The Goods and Services Tax (GST) of 10% is required to be added to fees
         except for Basic Services. The application of GST to proposed fees will produce
         meaningful dollar and cent values for ease of administration.

3.       The Recycling (additional 240L bin) is recommended to increase by $5 as it has
         remained the same since 2003/04.


4.0 Fee Comparison – Other Local Government Authorities

Service Type                              Perth1            Stirling2            Subiaco3         Cottesloe4
(240L MGB)                                 ($)                 ($)                 ($)                ($)
Residential                               139                 170                  201               212

Commercial                                198                 303                  201               212

Recycling                                   85                  -                  46                212




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Notes:

1.       The City of Perth includes a ‘free’ kerbside recycling service for residential
         properties in the basic fee.

2.       The City of Stirling offers a one-bin system (recycle and waste into one) to
         residential only. No recycle bins provided to commercial properties.

3.        The City of Subiaco provides a waste and recycling bin for a standard fee plus a
          smaller recycling bin for residential properties only.

4.        The Town of Cottesloe includes a kerbside recycling service for residential
          properties in the basic fee.


FINANCIAL IMPLICATIONS:

EXPENDITURE:
ACCOUNT NO:                                  GL154 and Gl56 – Various
BUDGET ITEM:                                 Community Amenities – Sanitation –
                                             Household Refuse – Rubbish Collection
                                             and Recycling Including Disposal.
BUDGET PAGE NUMBER:                          10
BUDGETED AMOUNT (2005/06):                   $3,053,294
AMOUNT SPENT TO DATE (JAN 2006):             $1,613,959
PROJECTED COST (JUNE 2006):                  $3,053,294
PROPOSED COST (2006/07):                     $3,479,646

INCOME:
ACCOUNT NO:                                  GL149 & GL179
BUDGET ITEM:                                 Community Amenities – Sanitation –
                                             Household Refuse – Rubbish Collection.
BUDGET PAGE NUMBER:                          2
BUDGETED AMOUNT:                             $3,970,093
AMOUNT RECEIVED TO DATE (JAN 2006):          $3,899,026
PROJECTED INCOME (JUNE 2006):                $3,931,000
PROPOSED INCOME (2006/07):                   $4,088,765

All figures quoted in this report are exclusive of GST.

The financial impacts of the new fees are outlined in Table 2 below. A net surplus
will continue to be made. The difference in budgeted and proposed service costs for
2004/05 between Table 2 and the Financial Implications table above is due to an
opportunity cost (5%) being included in Table 2. Opportunity cost in this instance
represents the alternative investment by the City for the funds allocated to the waste
management service. It is reasonable to assume an opportunity cost (based on bank
interest investment rates) in a commercial type operation.




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Table 2: Waste Management – Comparison of Total Service Costs and Income
         between financial years 2005/06 and 2006/07

 Budgeted                 Projected       Budgeted Projected    Proposed Proposed         Net
  Service                  Service         Income   Income       Service  Income        surplus
   Cost                     Cost                                  Cost
     $                        $              $          $           $        $             $
  2005/06                  2005/06        2005/06    2005/06     2006/07  2006/07       2006/07

  3,053,294                3,053,294      3,970,093 3,931,000   3,479,646   4,088,765   609,119


Notes:

1.       Includes expenditure and income for waste collection, disposal and recycling.

2.       Service costs include opportunity cost.

COMMENTS:

The budgeted income and associated expenditure for the 2006/07 financial year
have been increased to account for the expected growth in the waste management
service and increases to operating costs.

The introduction of secondary treatment is likely to have impacts on the City’s own
operating costs and accordingly a surplus for this purpose is recommended to be
added to the existing Refuse Disposal and Treatment Reserve.

At present the City pays a fee of $36 per tonne to dispose of waste with the general
entry fee to the public at Tamala Park being $52 per tonne. The City of Stirling pays
$85 per tonne for waste going to secondary waste treatment. It is anticipated that
with the introduction of secondary waste treatment by the Mindarie Regional Council
early in 2008 the City’s costs will rise in the order of $80 per tonne. Accordingly it is
prudent to continue to build reserves for this eventuality.

A funding allocation of $100,000 has been included in the 2006/07 budget estimates
should the Council decide to expand residential recycling services. This matter will
be the subject of a separate report.


Moved by Cr McEvoy, seconded by Cr Kay

That the Council approves for inclusion in the 2006/07 budget, the waste
management service fees as recommended in Table 1 of the report dated
16 February 2006.

The motion was put and carried




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The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



168/06 WRITE-OFF OF UNRECOVERABLE PARKING FINES AND
       COSTS


BACKGROUND:

FILE REFERENCE:                           P1001812-2
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     24 February 2006
MAP / SCHEDULE:                           N/A

The Committee recommendation to the Council for this report was resolved by the
Finance and Budget Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

Vehicles committing an offence under the City of Perth Parking Local Law are issued
with a parking infringement. Regardless of the collection processes in place a
percentage of the infringements issued cannot be recovered.


LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government Act 1995.
Section:                                  6.12(1)(c)

The Local Government Act 1995 empowers the Council to write-off any amount of
money which is owed to the Council.

Strategic Plan
Key Result Area:                          Capable and Responsive Organisation.
Strategy:                                 Capable and Responsive Organisation Strategy.

Policy
Policy No and Name:                       CS24 – Budget Policies.




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DETAILS:

Where possible, infringements that remain outstanding after two months are lodged
with the Fines Enforcement Registry (FER) for that organisation to collect or
commence enforcement action.          Enforcement action normally relates to the
suspension of either the owner’s driver’s licence or the vehicle registration.
Offenders who have a parking infringement lodged with the FER are liable for an
additional $62 in costs associated with seeking payment.

After the matter has been lodged with the FER for a minimum period of five years
and all collection action by that organisation has failed to obtain payment, the matter
is retired by the FER and no further recovery action is taken. The FER considers that
monetary recovery is negligible and recommends that the matter be written off.

Each year the City makes a provision for doubtful debts within its budget to allow for
unrecoverable parking infringements.       The current amount provided for is
$2,246,576.

The total value of fines and costs issued between 1 January 2000 and
31 December 2000, that remains outstanding to the City as at 24 February 2006, and
has had a minimum of five years recovery action is $305,847.65. This is 5.3% of the
total value of infringements and costs charged for the period.

FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               1BS0001591 – Provision for Doubtful Debt.
BALANCE TO DATE:                          $2,246,576
PROPOSED COST:                            $ 305,847
BALANCE:                                  $1,940,729

All figures quoted in this report are exclusive of GST.

COMMENTS:

It is recommended that the Council now formally resolves to write-off outstanding
parking infringements and costs that have been outstanding with the Fines
Enforcement Registry for a period of five years.

Moved by Cr Kay, seconded by Cr McEvoy

That the Council approves the amount of $305,847.65 (excluding GST),
representing unrecoverable fines and costs in respect of parking
infringements issued between 1 January 2000 and 31 December 2000,
which have been outstanding for at least five years and referred to the
Fines Enforcement Registry for collection, being written off.

The motion was put and carried



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The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



169/06 RENT REVIEW – COLONNADE RESERVE CENTRAL PARK


BACKGROUND:

FILE REFERENCE:                           P102107
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     15 February 2006
MAP / SCHEDULE:                           Map – Central Park Colonnade Reserve.

The Committee recommendation to the Council for this report was resolved by the
Finance and Budget Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At its meeting held on 17 February 2004 the Council agreed that the rental for the
land below the colonnade area on the Hay Street frontage of Central Park remain at
$52,000 per annum, exclusive of GST, for the period 1 January 2004 to
31 December 2005.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation
Section:                                  Rent reviews are essentially determined by reference to
                                          the covenants of the individual lease.

Strategic Plan
Key Result Area:                          Prosperous City.
Strategy:                                 Business City Strategy.

DETAILS:

The City leases a 653m² strip under the footpath across the Hay Street frontage of
Central Park to the property owners, to facilitate an encroachment of their basement
car park.

The lease is for a term of 50 years, commencing 1 January 1988 and expiring
31 December 2037. The initial rental was $47,000 per annum, plus outgoings. Rent
reviews occur every two years. They are calculated according to a formula set out in


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the lease, where the sub-surface land is ascribed 20% of the land value and the rent
is 8% of the sub-surface land value.

At the first review on 1 January 1990, the rental was increased to $52,000 per
annum, based on a site value of $5,000 per square metre.

Land values in the CBD fell soon after that, however the lease contains a “ratchet
clause”, preventing the rent from diminishing and it has remained at $52,000 for the
last 15 years.

In view of the static nature of this rental and the recent firming of CBD land values,
Colliers International (WA) Pty Ltd was commissioned to provide a market report and
valuation for the January 2006 rent review.

An excerpt from their report follows:-

“Taking into consideration the various factors pertinent to the subject site and our
analysis of sales evidence, we consider the current market value to be in the order of
$3,500 per square metre.

As the rent is calculated according to an agreed formula where the subsurface is
ascribed 20% of the land value and the rent is 8% of the subsurface land value in
accordance with the lease formula, our calculations are set out as follows:

Land Area X 20% of site value/m2 X 8% = Rent
(653 x (3,500 X 20%)) x 8% = $36,568
Say $36,500”.

In accordance with the “ratchet” provisions of the lease, it is proposed that the ground
rental for the section of the sub-terrain car park under that colonnade reserve at
Central Park remain at $52,000 per annum, plus GST, for the review period
1 January 2006 to 31 December 2007.


FINANCIAL IMPLICATIONS:

INCOME:
ACCOUNT NO:                               124210006521
BUDGET ITEM:                              Transport – Streets, Roads, Bridges, Depots –
                                          Accessways and Colonnades.
BUDGET PAGE NUMBER:                       4
                                          BUDGET ITEM     THIS COMPONENT
BUDGETED AMOUNT:                          $55,857         $52,000
AMOUNT RECEIVED TO DATE:                                  $26,000
ACTUAL INCOME:                                            $52,000

All figures quoted in this report are exclusive of GST.




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Moved by Cr McEvoy, seconded by Cr Davidson

That the rental for the land below the colonnade area on the Hay Street
frontage of Central Park remain at $52,000 per annum, (excluding GST),
for the period 1 January 2006 to 31 December 2007.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


170/06 2005 COMPLIANCE AUDIT RETURN


BACKGROUND:

FILE REFERENCE:                           P1013788-4
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     15 February 2006
MAP / SCHEDULE:                           Schedule 6 – 2005 Compliance Audit Return (Distributed
                                          to Elected Members under separate cover).

The Committee recommendation to the Council for this report was resolved by the
Finance and Budget Committee at its meeting held on 7 March 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

It is a requirement of the Local Government Act 1995 to conduct an annual audit of
compliance with statutory requirements of the Act.

This report details the audit return for the City of Perth.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation
Section:                                  Section 7.13(i) of the Local Government Act 1995;
                                          Regulation 13 of the Local Government (Audit)
                                          Regulations 1996.

Strategic Plan
Key Result Area:                          City Leadership.
Strategy:                                 Leading City Strategy.


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DETAILS:

There is a legislative requirement for local governments to complete a Compliance
Audit Return each year.

The Return provides prompts in relation to the local government’s statutory
obligations in a number of areas, such as local laws, tenders, meeting process,
disclosure of financial interests and financial management. It provides a useful tool
for a local government to utilise to ensure compliance with legislation, and in
particular the Local Government Act 1995.

There were eight areas of non-compliance identified in the Return for the period
1 January to 31 December 2005, which are to be addressed. These areas are:-

1.       Section C (3) – Thoroughfares

         It is a requirement of Section 3.52 of the Local Government Act 1995 that plans
         be kept of the level and alignments of all public thoroughfares that are under its
         control or management in the metropolitan area or on land that has been
         constituted a townsite under Section 26 of the Land Administration Act, and
         made those plans available for inspection.

         Some newly constituted roads which were part of an East Perth Redevelopment
         Authority (EPRA) subdivision have not got ‘as constructed’ plans. The City has
         requested these plans from EPRA, however, is yet to receive them.

2.       Section F (18) – Meeting Process

         It is a requirement of Section 5.23 of the Local Government Act 1995 that on all
         occasions, the reason, or reasons, for closing any Council or Committee
         meeting to members of the public be in accordance with the Act, and recorded
         in the minutes of that meeting.

         At the Council meeting held on 13 September 2005 an item of Urgent Business
         was raised regarding the installation of a plaque in the King Street Walk of
         Fame to recognise the contribution of an individual.

         The meeting was closed to members of the public as the matter dealt with the
         personal affairs of an individual, named in the report to the Council. Whilst the
         reason for closing the meeting was in accordance with the Act, it was not
         recorded in the minutes. This was an administrative oversight as it is usual
         practice to record all such reasons in the minutes.

3.       Section F (28) – Meeting Process

         It is a requirement of Section 13 of the Local Government (Administration)
         Regulations 1996 that the local government is to make available for public
         inspection unconfirmed minutes of all Committee meetings within five days after
         the Committee meeting.


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         Of the 102 Committee meetings held during 2005, there were seven occasions
         where the minutes were not completed within five days. In six of these
         instances, the minutes were completed in six days and in one instance, the
         minutes were completed in seven days.

         It should be noted that if a member of the public requests to inspect or have a
         copy of a particular Committee item minute within the five day turnaround, the
         administration has processes in place to be able to provide this information on
         the same day as the request.

4.       Section H (1) – Disclosure of Interest

         It is a requirement of Section 5.67 of the Local Government Act 1995 that when
         a member discloses an interest, he/she must not remain present to participate
         in any discussion or decision making relating to the matter, unless permitted to
         do so under Section 5.68 and 5.69 of the Act.

         At the meeting of the Council held on 25 October 2005 a member declared a
         proximity interest in an item, and whilst taking no part in the discussion they
         remained present in the meeting and voted on the item. The Council had not
         resolved that they be permitted to remain present in the meeting.

         The matter of compliance with legislative requirements was raised with the
         Chief Executive Officer to inform the member of their obligations when declaring
         interests.

5.       Section I (2) – Finance

         It is a requirement of Section 5.54 of the Local Government Act 1995 that the
         Annual Report be accepted by the local government either:-

         •         by 31 December; or

         •         if the Auditor’s Report was not available in time for acceptance by
                   31 December, it will be accepted no more than two months after the
                   Auditor’s Report is made available.

         The Auditor’s Report for the City was completed on 31 October 2005 and was
         presented to the Annual General Meeting of Electors held on
         14 December 2005, in the presence of the Lord Mayor and seven Councillors.
         The Annual Report itself was only made available to Elected Members on the
         day of the Annual General Meeting, too late to be presented to the Council
         meeting held on 13 December 2005.

         The Annual Report was received at the meeting of the Council held on
         31 January 2006.




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         It is intended to establish a framework for production of the 2006 Annual Report
         in order that Section 5.54 of the Act can be adhered to.

6.       Section I (15) – Finance

         It is a requirement of Section 6.4 of the Local Government Act 1995 that the
         annual financial report, prepared for the financial year ended 30 June, be
         submitted to the auditor by 30 September or by the extended time allowed by
         the Minister or his delegate.

         The final accounts of the City of Perth were available for the auditor prior to
         30 September, however, the annual financial report, whilst completed in
         September, was audited and signed off in October.

7.       Section K (5) – Local Government Employees

         It is a requirement of Section 5.38 of the Local Government Act 1995 that the
         performance of all employees, including the CEO, be reviewed, at least once in
         relation to every year of employment.

         Whilst the majority of performance reviews were undertaken in 2005 there
         remain some outstanding.

         This is considered to be a management issue and will be examined by the Chief
         Executive Officer, and the appropriate action taken.

8.       Section I (4) – Miscellaneous Provisions (Disposal of Property)

         It is a requirement of Section 3.58 of the Local Government Act 1995 that any
         property not disposed of by public auction or tender was given local public
         notice prior to disposal.

         The Lord Mayor’s vehicle was inadvertently disposed of through the direct sale
         option via the State Government’s contractor, the Auto Group Limited. It should
         have been disposed of through the public auction method provided for by the
         Auto Group Limited.

A copy of the Return completed by the City of Perth is detailed in the attached
Schedule 6, which has been distributed to Elected Members under separate cover.

FINANCIAL IMPLICATIONS:

There are no financial implications related to this report.

COMMENTS:

It is recommended that the Council adopts the Compliance Audit Return for the
period 1 January to 31 December 2005.



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Further Information to the Council Following the Meeting of the Finance and
Budget Committee meeting held on 7 March 2006

Following consideration of this item by the Finance and Budget Committee at its
meeting held on 7 March 2006, further clarification was sought regarding compliance
with Section I (15) relating to the annual financial report.

It is advised that the annual financial report was completed by 30 September 2005
and the City’s Auditor advised accordingly. The Auditor was unavailable to review
the completed annual financial report until October 2005. Whilst the report was not
physically forwarded to the Auditor, it is considered that completion of the report by
30 September 2005 and advice provided to the Auditor that the report was available
for review, constitutes compliance with Section 6.4 of the Act. The Compliance Audit
Return for 2005 has been amended accordingly.


Moved by Cr Davidson, seconded by Cr McEvoy

That the Council adopts the Compliance Audit Return for the period
1 January to 31 December 2005, as detailed in Schedule 6.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil
                                                     ITEM NO:




                  GENERAL PURPOSES COMMITTEE REPORTS


171/06 TENDER 048-05/06 - SUPPLY (LEASE) AND INSTALLATION
       OF HAND HELD AND MOBILE TWO WAY RADIOS


BACKGROUND:

FILE REFERENCE:                           P1020916
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     22 February 2006
MAP / SCHEDULE:                           N/A




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The Committee recommendation to the Council for this report was resolved by the
General Purposes Committee at its meeting held on 28 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

On 10 October 2005 tenders were called for the supply (lease) and installation of
70 two way radios to replace the existing radios used by Parking and
Ranger/Security staff in the Compliance Services Unit. The radios were provided
under an agreement that expired in November 2005.

Leasing has advantages over outright purchase. Under a leasing agreement, a
secured network is provided that requires no maintenance or upkeep by the City. In
addition, as new generation technology evolves, the City is offered the opportunity to
totally upgrade its existing infrastructure at no additional cost.


LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government (Functions and General) Regulations
                                          1996.
Section:                                  Part 4 - Tender for providing Goods or Services.

Strategic Plan
Key Result Area:                          Accessible City.
Strategy:                                 Movement and Access Strategy.


DETAILS:

At the close of tenders on 27 October 2005 the following five submissions were
received:-

Communications Australia Pty Ltd                                             $228,600.00
Commarine Communications and Marine Electronics                              $187,383.22
Vertel Telecoms (WA) Pty Ltd                                                 $133,122.00
Memo Communications Company Pty Ltd                                          $122,586.56
Tellus Radio Pty Ltd                                                         $110,054.00

The tenders were evaluated against the following criteria:-

•        names, relevant experience and demonstrated capabilities of individuals;
•        extent to which the two way radio and frequency network satisfactorily met the
         City’s needs;
•        experience with similar works / supply of goods;
•        demonstrated field suitability;
•        ability to maintain minimum talk time of 15 hours;
•        ability to maintain coverage range of 10/15km radius;
•        ease of use of two way radios;

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•        size and weight of two way radios conducive to being carried over extended
         periods;
•        provision of duress facilities.

Memo Communications Company Pty Ltd received the highest ranking and met all
tender conditions. Their tender price was the second lowest price received.

Tellus Radio Pty Ltd, although submitting the lowest tender price, did not meet one of
the tender criteria. Names, relevant experience and demonstrated capabilities of
individuals were not provided by Tellus Radio Pty Ltd. They also scored lower on
other criteria especially the frequency network which was not considered to be as
secure as that provided by Memo Communications Company Pty Ltd through the
Department of Justice.


FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               127-288-7231
BUDGET ITEM:                              Transport - Parking Facilities - Parking Inspectorial
                                          Control.
BUDGET PAGE NUMBER:                       13
                                          BUDGET ITEM            THIS COMPONENT
BUDGETED AMOUNT:                          $5,557,478             $52,540
AMOUNT SPENT TO DATE:                     $2,652,477             $13,370
PROPOSED COST:                            $ 13,620               $13,620
BALANCE:                                  $2,891,381             $25,550

All figures quoted in this report are exclusive of GST.

The lease will be charged at a rate of $3,405.21 per month and the proposed cost of
$13,620 represents the cost of four months for the remainder of the financial year
from March 2006 to 30 June 2006.


COMMENTS:

Memo Communications Company Pty Ltd meet all tender conditions and are within
the budgeted amount allowed for this tender. Memo Communications Company Pty
Ltd is the current provider of the two way radio communications system currently
used by the Compliance Services Unit. The company has always demonstrated a
professional approach to their management of the equipment and their service has
always been of a high quality and standard. In addition Memo Communications
Company Pty Ltd guarantees a secure airway transmission by using the Department
of Justice frequency.

Acceptance of the tender from Memo Communications Company Pty Ltd is therefore
recommended.




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Moved by Cr Kay, seconded by Cr Evangel

That the Council:-

1.       accepts the most suitable tender, being that submitted by Memo
         Communications Company Pty Ltd for the supply (lease) and
         installation of hand held and mobile two-way radios, at a total cost
         of $122,587.56 ($3,405.21 per month) (excluding GST) for a three
         year period commencing 15 March 2006;

2.       notes that the cost detailed in part 1 above includes trunked airway
         access;

3.       notes the expenditure in part 1 above being charged to Budget Item
         ‘Transport - Parking Facilities - Parking Inspectorial Control’.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



172/06 TENDER 070-05/06 - SUPPLY AND DELIVERY                                                 OF
       UNIFORMS FOR THE OUTSIDE WORKFORCE


BACKGROUND:

FILE REFERENCE:                           P1020997
RESPONSIBLE DIRECTOR:                     Doug Forster, Director Business Units
DATE:                                     2 February 2006
MAP / SCHEDULE:                           Schedule 7 - Schedule of Rates for the Supply and
                                          Delivery of Uniforms.

The Committee recommendation to the Council for this report was resolved by the
General Purposes Committee at its meeting held on 28 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.




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Under the provision of the Enterprise Bargaining Agreement and Industrial Award
each employee is issued with five sets of work clothing annually. Each employee is
responsible for washing the uniform and is expected to present for work in a clean
and tidy manner accordingly.

Tenders have been invited from suitably qualified and experienced contractors for the
supply and delivery of uniforms to the outside workforce staff employed mainly on
operational and parks and landscape activities. The invitation closed on 1 December
2005 for a schedule of rates tender.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Attractive and Functional City.
Strategy:                                 Outdoor City Strategy.

Policy
Policy No and Name:                       CS2 - Expenditure - Authorisations - Annual Items.


DETAILS:

Six tenders were received when the invitation period closed on 1 December 2005.

The specification and accompanying documents stated the criteria upon which the
evaluation of tenders would be based, namely:-

1.       price;
2.       demonstrated capacity to perform works;
3.       compliance with the specifications.

Tenderers were asked to submit written details of how they would achieve the
requirements of the selection criteria.

Tender Evaluation

Tender submissions were received from the following companies:-

•        Worksense.
•        Lee Brothers International Trade Pty Ltd.
•        Alsafe Safety Industries Pty Ltd.
•        Yakka Pty Ltd.
•        Oxford Surplus and Trading.
•        Crossroads.




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The tender submissions were evaluated against the selection criteria. Worksense
and Crossroads provided the best written submissions addressing the qualitative
criteria. The remaining tenderers provided a lesser level of understanding of the
requirements of the specifications, particularly with regard to the ability to supply
annual bulk orders of uniforms for the entire outside workforce.

Rates Comparison

Crossroads provided the most competitive rates for various items of safety clothing
listed on the schedule and also provided the best overall total cost when comparing
the annual order costs. A comparison of these estimated costs is set out below:-


                                                                     Oxford
 Crossroads                  Worksense     Lee Bros.       Yakka     Surplus       Alsafe

     $46,524                     $47,342   $54,595         $56,198   $58,778      $67,150

Costs are based on providing all outside workers with five shirts, pants and pairs of
socks each year, plus the replacement of items on a fair wear and tear basis.


FINANCIAL IMPLICATIONS:

ACCOUNT NO:                                 Various Operating Accounts with Operations and
                                            Parks and Landscaping Services
BUDGET ITEM:                                -
BUDGET PAGE NUMBER:                         -
BUDGETED AMOUNT:                            $81,200
AMOUNT SPENT TO DATE:                       Nil
PROPOSED COST:                              $46,524
BALANCE:                                    $34,676

All figures quoted in this report are exclusive of GST.

Uniforms are charged to various operational budgets associated each workgroup
within the outside workforce. The balance of $34,676 after bulk uniform purchases is
allocated to medical / safety equipment and footwear.


COMMENTS:

Following an appraisal of the schedule of rates and tender submissions, it is
recommended that the tender submitted by Crossroads be accepted. They have the
necessary experience and resources to undertake the supply and delivery of
uniforms for outside workers at the City’s Works Depot, complying with all tender
specifications.



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Moved by Cr McEvoy, seconded by Cr Evangel

That the Council:-

1.       accepts the lowest tender, being submitted by Crossroads for the
         supply and delivery of uniforms for the outside workforce at the
         rates detailed in Schedule 7, for a period of 12 months commencing
         11 April 2006, with the option to extend for a further two years;

2.       notes the expenditure in part 1 above being charged to various
         Budget Items relating to operational accounts for outside workforce
         employees.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



173/06 TENDER  076-05/06 -   WATERPROOF                                           MEMBRANE
       REPLACEMENT, COUNCIL HOUSE


BACKGROUND:

FILE REFERENCE:                           P1021140
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     17 February 2006
MAP / SCHEDULE:                           N/A

The Committee recommendation to the Council for this report was resolved by the
General Purposes Committee at its meeting held on 28 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

The invitation for suitably qualified contractors to remove covering materials and to
replace the existing waterproofing membrane on the eastern half of the ground floor
of Council House was advertised in the tender section of The West Australian
newspaper on 18 January 2006.



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LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government (Functions and General) Regulations
                                          1996.
Section:                                  11-24 - Tenders for Providing Goods or Services.


DETAILS:

Eighteen sets of tender documents were collected or downloaded from the City of
Perth’s website during the tender period.

A mandatory tender briefing was conducted on site on Tuesday 31 January 2006.

The tender closed at 2.00pm on Tuesday 14 February 2006. Three submissions
were received as follows:-

 Tender                                                      Attendance at    Tender Sum
                                                             site briefing
 Blue Image Investments Pty Ltd                                     √         $164,318.40
 Savcor Finn Pty Ltd                                                √         $223,869.00
 Kulin Group Pty Ltd                                                √         $352,049.36

The tenders were assessed against the following published criteria:-

•        Appreciation and methodology of works.
         (including details on preventive measures for water penetration into the building
         in the event of rain).
•        Programme of works.
•        Experience with similar works.
•        Qualifications and experience of key personnel.
•        Quality control procedures.
•        Safety management expertise.
•        Financial capability/company stability.

Blue Image Investments Pty Ltd scored low against the qualitative assessment
criteria, as they did not demonstrate their experience in the following areas:-

•        appreciation and methodology of works:- no mention of testing waterproof
         membrane;
•        programme:- order of works has discrepancies;
•        experience with similar works:- no relevant experience was detailed after 2003;
•        quality control:- limited details provided;
•        safety management:- no procedure list or certification.

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Further, the tender sum proposed by Blue Image Investments Pty Ltd was
considered to be unrealistically low. The pre-tender cost estimate from the
engineering consultant for this project was $244,800.

Kulin Group Pty Ltd scored second against the assessment criteria as they did not
address some areas of the following selection criteria:-

•        appreciation and methodology of works:- no proposal of testing waterproof
         membrane and order of works;
•        programme:- order of works as above;
•        experience with similar works:- limited details of works completed;
•        qualifications of experienced key personnel:- limited details provided.

The tender sum offered by the Kulin Group Pty Ltd exceeds both the consultant’s
pre-tender cost estimate and the budget allocation for this project.

Savcor Finn Pty Ltd scored highest against the qualitative assessment criteria. Their
ability to undertake this project is demonstrated by similar recent works to the Perth
Concert Hall, the Kings Park War Memorial and the northern section of the
Horseshoe Bridge at Perth Railway Station.

The tender sum proposed by Savcor Finn Pty Ltd was within budget and it was 8.5%
less than the pre-tender estimate.


FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CW09970
BUDGET ITEM:                              Other Property and Services - Unclassified -
                                          Waterproof Membrane Ground Level Council
                                          House.
BUDGET PAGE NUMBER:                       23
BUDGETED AMOUNT:                          $300,000
AMOUNT SPENT TO DATE:                     $ 7,970
PROPOSED COST:                            $247,864 (Construction contract $223,869 plus
                                          $ 23,995 balance of consultants fees)
BALANCE:                                  $ 44,166

All figures quoted in this report are exclusive of GST.


COMMENTS:

It is therefore recommended that as Savcor Finn Pty Ltd represented best value for
money their tender should be accepted.



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Moved by Cr McEvoy, seconded by Cr Kay

That the Council:-

1.        accepts the most suitable tender, being that submitted by Savcor
          Finn Pty Ltd to install a new waterproofing membrane to the eastern
          end of the ground level of Council House, at a cost of $223,869
          (excluding GST);

2.        notes the expenditure in part 1 above being charged to Budget Item
          ‘Other Property and Services - Unclassified - Waterproof Membrane
          Ground Level Council House’.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


174/06 COLLECTION MANAGEMENT POLICY AND DELEGATION
       OF AUTHORITY


BACKGROUND:

FILE REFERENCE:                           P1013182
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     16 January 2006
MAP / SCHEDULE:                           Schedule 8 – Draft Policy SU53 - Collection
                                          Management

The Committee recommendation to the Council for this report was resolved by the
General Purposes Committee at its meeting held on 28 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At its meeting held on 28 June 2005 the General Purposes Committee received an
update report on the Art Collection and requested that the administration review the
City’s Policy SU53 – City of Perth Art Collection.

This report provides a draft of the revised Collection Management Policy which
comprises principles and guidelines for managing the Art and Memorabilia
Collections.

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LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government Act 1995.
Section:                                  5.17 - Delegation of some powers and duties to certain
                                          committees.

Strategic Plan
Key Result Area:                          Liveable City.
Strategy:                                 Unique City Strategy.
Annual Plan:                              Promote Cultural Arts.

Policy
Policy No and Name:                       SU53 - City of Perth Art Collection;
                                          SU68 - Arts and Culture.


DETAILS:

The City of Perth Collection Management Policy will assist the City in meeting its
objectives for ensuring the ongoing significance of the Collections for Perth and the
wider community.

The City of Perth Collections are managed by City of Perth staff who coordinate the
development, preservation and promotion of the Collections, and provide access to
its holdings.

The policy:-

•        describes the Collections;
•        defines the conditions and criteria for managing and developing the Collections;
         and
•        guides strategies for Collection development, access, and promotion.

This policy is relevant to Policy SU68 - Arts and Culture.


FINANCIAL IMPLICATIONS:

There are no financial implications associated with this report.


COMMENTS:

The City of Perth as a capital city local government authority has a civic duty to
preserve social and cultural heritage. The City’s Art and Memorabilia Collections are
public collections focusing on documenting the history of Perth.

Items in the Collections are generally appreciating assets, the significance and value
of which is likely to increase through time.


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This policy will guide the management of the City’s cultural assets utilising best
practice in line with the International Council of Museums (ICOM) minimum standards
of practice.

ICOM is the international organisation of museums and museum professionals
committed to the conservation, continuation and communication to society of the
world's natural and cultural heritage, present and future, tangible and intangible. For
more information regarding ICOM visit http://icom.museum.

Created in 1946, ICOM is a non-government organisation maintaining formal
relations with UNESCO and having a consultative status with the United Nations'
Economic and Social Council.

In accordance with the policy, the General Purposes Committee will have the
authority to approve the purchases of artwork over $5,000 (excluding GST) as well
as the de-accession of artworks that are considered appropriate. It is therefore
recommended that the existing delegation of authority to the General Purposes
Committee be amended to reflect this as well as amending the role of the Committee.


Moved by Cr Scaffidi, seconded by Cr Kay

That the Council:-

1.       replaces “Policy SU53 - City of Perth Art Collection” with “Policy
         SU53 - Collection Management” as detailed in Schedule 8;

2.       APPROVES BY AN ABSOLUTE MAJORITY an amendment to the
         existing delegation of authority of the General Purposes Committee
         to include the following:-

         “General Purposes Committee

         Function Delegated:

         Authority to:-

         1.        approve the purchase of artworks over $5,000 (excluding GST);

         2.        approve the de-accession of artworks;

         in accordance with Policy SU53 – Collection Management.



                                                                             (Cont’d)


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         Conditions:

         Where approval to purchase is required at short notice, and the
         General Purposes Committee is unable to meet, the members of the
         Committee will be able to approve the artwork nominated for
         purchase by memorandum agreement.

         Where a member of the General Purposes Committee is unavailable,
         the memorandum agreement may be signed by their Deputy.

         Delegated by the Council to:

         General Purposes Committee.

         Reference:

         Policy SU53 - Collection Management.”;

3.       replaces part 7 of the General Purposes Committee’s role with the
         following new part:-

         “7.            public art, art purchases and management of the City’s art
                        collection with the authority to purchase artworks over $5,000
                        (excluding GST) and the deaccession of artworks in
                        accordance with Policy SU53 - Collection Management;”.

The motion was put and carried by an absolute majority

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


175/06 SOUVENIR/INFORMATION KIOSK - PERTH TOWN HALL
       FOYER

BACKGROUND:

FILE REFERENCE:                           P100593-3
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     14 February 2006
MAP / SCHEDULE:                           N/A



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The Committee recommendation to the Council for this report was resolved by the
General Purposes Committee at its meeting held on 28 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At the General Purposes Committee meeting held on 30 August 2005, a request was
made to investigate the possibility of providing a souvenir shop / information kiosk at
the Perth Town Hall to promote City of Perth merchandise and to provide information
on events held in the city.

At its meeting held on 1 November 2005, the General Purposes Committee
requested a further report be presented to the Committee regarding the
establishment of a small portable and discreet glass top cabinet being placed in the
foyer of the Perth Town Hall to display a small number of high quality City of Perth
souvenirs. The items suggested were items bearing the City’s crest that are currently
produced as gift items for the City. The Committee also directed that the
administration seek discussions with the souvenir shop in Barrack Street in regards
to the sale of City of Perth memorabilia at the shop.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Liveable City.
Strategy:                                 Dynamic City Strategy.


DETAILS:

Staffing the Foyer
The Town Hall is currently open to the public twice per week for the Tuesday Morning
show and for a historic tour on Thursday afternoons which is organised through the
iCity program. Activating the lower foyer with the inclusion of a souvenir shop,
information kiosk or any plan for opening the space to the public on a more regular
basis will require the space to be staffed. The options of utilising volunteers, the
existing Facilities Coordinator or employing a concierge, have been explored.

Volunteers
Utilising the iCity volunteer program to staff the lower foyer would increase the
existing program by 40 percent and compromise existing staff resources as would
administering a separate volunteer program. In addition, volunteers are not usually
expected to handle money and thus could not sell souvenir items.

A nearby souvenir shop did express willingness to sell souvenirs displayed in the
Town Hall but only if supplied with a showcase identical to the exiting memorabilia
display cabinets in the Hall.




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Concierge
A concierge could be employed to staff the space as was planned with the
refurbishment program. The skills required to fill this position would be an interest in
history, public relations skills and security training. A concierge desk and stool are
already located in the lower foyer. The overall cost of employing a concierge would
be in the vicinity of $35,000.

Facilities Coordinator on-site
The space could be staffed by the Facilities Coordinator occupying a purpose-built
mobile workstation. Having the coordinator on-site would be an efficient use of
existing resources as the Coordinator’s responsibilities include showing prospective
hirers through the building. This option would also avoid the creation of a new staff
position.

This option would require the design and creation of a mobile workstation.


FINANCIAL IMPLICATIONS:

It is proposed that a consultant be engaged to design a mobile workstation and
showcase for the lower foyer.

ACCOUNT NO:                               124-225-7401
BUDGET ITEM:                              Recreation and Culture - Public Halls, Civic Centre
                                          - Perth Town Hall.
BUDGET PAGE NUMBER:                       11
BUDGETED AMOUNT:                          $338,084 (includes approved adjustment of
                                          $57,782)
AMOUNT SPENT TO DATE:                     $181,510
PROPOSED COST:                            $ 3,000
BALANCE:                                  $153,574

All figures quoted in this report are exclusive of GST.


COMMENTS:

Two more initiatives are being investigated toward making the Town Hall more
accessible. One is to develop, over time, a group of volunteers and other interested
persons in a range of activities associated with the Perth Town Hall – ‘Friends of the
Perth Town Hall’. Contact was made with the WA Historical Society who, however,
declined the opportunity to provide volunteers to staff the foyer space, as they do not
have sufficient numbers of volunteers for their own needs.

Another current initiative to activate the lower foyer is to let the space separately for
exhibitions. Several exhibitions have been scheduled on an experimental basis: one
of photographs, one of original animation art, and one of antique motion picture
equipment and memorabilia.



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Moved by Cr Kay, seconded by Cr Scaffidi

That the Council approves:-

1.       the concept of a display cabinet for souvenirs and a mobile work
         station, being installed in the lower foyer of the Perth Town Hall and
         being staffed by the Facilities Coordinator;

2.       a consultant being engaged to provide advice for the concept
         detailed in part 1 above, at an estimated cost of $3,000 (excluding
         GST);

3.       the expenditure in part 2 above being charged to Budget Item
         ‘Recreation and Culture - Public Halls, Civic Culture - Perth Town
         Hall’.


Motion to refer back to Committee

Moved by Cr Sutherland, seconded by Cr McEvoy

That the item relating to Souvenir/Information Kiosk - Perth Town Hall
Foyer, be referred back to the General Purposes Committee.

The motion to refer back was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



176/06 PUBLIC ARTWORK - "PERCY BUTTONS"


BACKGROUND:

FILE REFERENCE:                           P1020394
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     6 February 2006
MAP / SCHEDULE:                           Maquette “Percy Buttons” – to be displayed at the
                                          meeting.



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The Committee recommendation to the Council for this report was resolved by the
General Purposes Committee at its meeting held on 28 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At its meeting held on 21 February 2005, the Council approved the reinterpretation
of the artwork ‘Percy Buttons’ Aspiration’ at a cost of $50,000 (excluding GST) with
the final design of the bronze statue to be approved by the Council.

At its meeting held on 12 July 2005, the Council approved a Request For Tender
being issued to the Smith Sculptors for design development of two responses for the
artwork “Percy Buttons” at a cost of $2,000 (excluding GST).

The Council at its meeting held on 25 October 2005 accepted the option 1 tender
submission received from Smith Sculptors for the design and development of the
Percy Buttons Artwork at a cost of $50,000 (excluding GST), subject to:-

•        the hat being positioned under the sculpture’s head;
•        the coat tails of the sculpture being at a different angle to resolve any safety
         concerns;
•        relevant information relating to the sculpture being on a bronze plaque, the
         details of which are to be further considered by the General Purposes
         Committee.

This report provides an update on the design amendments.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Liveable City.
Strategy:                                 Unique City Strategy.
Annual Plan:                              Promote public art;
                                          Install public art works.

Policy
Policy No and Name:                       CS2 - Expenditure Authorisations;
                                          SU63 - Arts and Culture.


DETAILS:

In January 2006 a meeting was held with the commissioned artists to review the
design amendments. At that meeting the artists presented the revised maquette. The
maquette showed the repositioned hat and the coat tails placed at a different angle to
resolve any safety concerns.




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The artists have been notified that they will need to ensure the modelling on the
coats tails is more realistic in the actual sculpture.

The artists have been informed that the plaque will need to be cast in bronze. This
will incur an increase in the cost of the project due to the cost of bronze plaques of
the proposed size.

Works Schedule

The works schedule is detailed as follows:-

•        construction commences – Friday 17 March 2006;
•        first viewing – on completion of original artwork;
•        second viewing – on completion of casting;
•        final viewing – Monday 5 June 2006;
•        installation commences – Monday 12 June 2006;
•        project completed and installed by – Friday 23 June 2006;
•        launch – July 2006 (to be confirmed).


FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CW 0887
BUDGET ITEM:                              Transport - Streets, Roads, Bridges, Depot -
                                          Central City Malls - Malls Action Plan.
BUDGET PAGE NUMBER:                       21
                                          BUDGET ITEM        THIS COMPONENT
BUDGETED AMOUNT:                          $2,330,287         $60,000
AMOUNT SPENT TO DATE:                     $1,221,153         $ 2,000
BALANCE:                                  $1,109,134         $58,000

Replacement of the stainless steel plaque with a cast bronze plaque will result in a
minor variation in the contract price. It is estimated this may increase the project cost
by $1,000 (2%) which can be accommodated within the Malls Budget Item (CW 0475
Transport - Streets, Roads, Bridges, Depot - Central City Malls - Malls Action Plan).


COMMENTS:

The artwork “Percy Buttons” will commemorate the well-known street entertainer of
the early 20th Century.

The artwork will be sited in the Hay Street Mall between the Savoy Hotel and the old
Theatre Royal, an area favoured by Mr Buttons.




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Moved by Cr Kay, seconded by Cr McEvoy

That the Council approves:-

1.       the amendments to the maquette of the artwork “Percy Buttons” as
         follows:-

         1.1          the hat being positioned under the sculpture’s head;

         1.2          the coat tails being repositioned to resolve any safety
                      concerns;

         1.3          the plaque being fabricated from bronze;

2.       proceeding with construction of the artwork incorporating the
         amendments as detailed in part 1 above.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


177/06 ENRICH WALK TRAIL


BACKGROUND:

FILE REFERENCE:                           P1015458
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     13 February 2006
MAP / SCHEDULE:                           Schedule 9 - Enrich Walk Trail brochure.

The Committee recommendation to the Council for this report was resolved by the
General Purposes Committee at its meeting held on 28 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At its meeting held on 27 May 2003, the Council provided ‘in principle’ support for the
City’s involvement with the development of the Indigenous Foreshore Interpretative
Trail.



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Former Indigenous Affairs Minister John Kobelke launched the concept of an
Indigenous Interpretive Trail at an event in Claisebrook, East Perth, in July 2003.

In summary this project is a tripartite partnership between the Department of
Indigenous Affairs (DIA), the Noongar community and the City of Perth. The City’s
role is to provide guidance, advice and some marketing assistance. All funds are to
be contributed or sought by the DIA with no financial commitment from the City.

This report provides an update and outlines a draft trail.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Liveable City;
                                          Attractive and Functional City.
Strategy:                                 Smart City Strategy;
                                          Unique City Strategy.
Annual Plan:                              Promote Interpretations trails.

Policy
Policy No and Name:                       SU68 - Arts and Culture.


DETAILS:

The idea of the Enrich Walk Trail is to recognise sites of Noongar interest. It is
anticipated that the trail would have a tourism focus and would provide and inspire
interest in Aboriginal historical and cultural information.

The proposed walk links sites of Indigenous heritage significance using interpretive
signage, plaques, and permanent and temporary artwork. It was intended the trail
would:-

•        inspire interest in Indigenous heritage and culture;
•        provide information on Aboriginal sites in the metropolitan area;
•        promote Indigenous/non-Indigenous cross-cultural understanding of sites;
•        demonstrate the depth and diversity of Indigenous culture; and
•        increase the number of activities of historical interest for Perth visitors.

A draft of the plan is now complete as per Schedule 9. The sites indicated on the
draft plan include:-

1.       Matagarup (Heirisson Island);
2.       Boorneenboro (Point Fraser);
3.       Dyeedyallalup (ABC studios);
4.       Koorarree (Government House);
5.       Gumap (Esplanade);
6.       Goodinup (Cnr Mount & Spring Streets);


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7.       Gargatup (Kings Park);
8.       Goonininup (Kennedy Memorial Fountain);
9.       Goonialup (Kings Park).

Points of significance along the trail could be indicated via signage and/or discrete
artworks interpreting the indigenous use of the areas. A guide booklet will be
developed locating the sites.

A Master Plan confirming the sites of Indigenous heritage significance, the signage to
be used, where the signage would be located, and what wording would be used will
be presented to the Council for approval when the document is completed.


FINANCIAL IMPLICATIONS:

There are no financial implications related to this report.


COMMENTS:

The trail proposal would complement the City’s existing initiatives in this area
including:-

•        development plans for Point Fraser;
•        self guided walking tours;
•        Art City guide to Perth’s public art.

The initiative will also assist with creating new economic development and tourism
opportunities in the City.


Moved by Cr Scaffidi, seconded by Cr Kay

That the Council provides ‘in principle’ support for the Enrich Walk Trail,
as indicated in the draft brochure detailed in Schedule 9 and the
development of interpretive signage and artwork to be approved by the
Council on presentation of the Enrich Walk Trail Master Plan.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil




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178/06 CITY OF PERTH OMBUDSMAN SERVICE REPORT -
       NOVEMBER 2005 TO JANUARY 2006


BACKGROUND:

FILE REFERENCE:                           P1017347-2
RESPONSIBLE DIRECTOR:                     Frank Edwards, Chief Executive Officer
DATE:                                     22 February 2006
MAP / SCHEDULE:                           N/A

The Committee recommendation to the Council for this report was resolved by the
General Purposes Committee at its meeting held on 28 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At its meeting held on 9 December 2003, the Council accepted the tender of BAP
Gulf Pty Ltd (Key Person, Dr John Hans Bollig) for the provision of an Ombudsman
service to the City. In accepting the tender, the Council resolved:-

That the Chief Executive Officer present a report to the Council at three monthly
intervals with details of hours worked by the City of Perth Ombudsman and the
number of complaints received and investigated.

The City of Perth Ombudsman Service commenced on 2 February 2004. The scope
of the service is detailed in the City of Perth Ombudsman Guidelines.

At its meeting held on 1 February 2005, the Council resolved that the City of Perth
Ombudsman Service Contract be extended for a further year, to 1 February 2006.

The Council at its meeting held on 13 December 2005, resolved to seek tenders for
the position of the Ombudsman for the City of Perth as soon as possible.

At its meeting held on 21 February 2006, the Council rejected all tenders submitted
on the basis of cost. A further report will be submitted for consideration at a future
meeting on the alternatives for the provision of an Ombudsman service.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          City Leadership.
Strategy:                                 City Leadership Strategy.

Policy
Policy No and Name:                       CS36 – Service Complaint Policy.




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DETAILS:

The City‘s Ombudsman service has been operational for two years. Listed below are
the number of formal complaints received and investigated and the number of hours
worked by the Ombudsman for the period November 2005 to January 2006. For this
period, 10 informal complaints (by telephone or in person) were also processed by
the Ombudsman, compared to 18 informal complaints for the previous quarter.

                                              Complaints       Complaints      Hours
                                               Received       Investigated     Worked
First Year of Contract
February to April 2004                                    8              7           126
May to July 2004                                          7              2           120
August to October 2004                                    8              7           120
November 2004 to January 2005                            12              3           126
Total                                                    35             19           492


Second Year of Contract
February to April 2005                                    9              6           128
May to July 2005                                         18             17           110
August to October 2005                                   24             20           130
November 2005 to January 2006                            12              9           130
Total                                                    63             52           498

Under the service contract, the total hours worked by the Ombudsman is to be
restricted to 480 hours per year, subject to the Council being able to increase this
amount if necessary. The Ombudsman worked 498 hours for the year, compared to
492 hours the previous year.


FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               GL 101 319 7230
BUDGET ITEM:                              Other Property and Services – Administration –
                                          Administration (CEO)
BUDGET PAGE NUMBER:                       14
BUDGETED AMOUNT:                          $1,365,522
AMOUNT SPENT TO DATE:                     $ 18,000 (for Ombudsman Service)
PROPOSED COST:                            $ 15,000 (for Ombudsman Service)
BALANCE:                                  $1,332,522

All figures quoted in this report are exclusive of GST.




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COMMENTS:

The City‘s Ombudsman Service has been operational for two years. Complaints
relate primarily to the issuing of parking related infringements.

The initial contract for the Ombudsman service expired on 1 February 2006. Until
such time that a report on the alternative to an Ombudsman service is considered by
the Council, customers will continue to be managed through the City’s complaints
procedure and may be referred to external agencies at the discretion of the
complainant.


Moved by Cr Scaffidi, seconded by Cr Butler

That the Council notes the report for the City of Perth Ombudsman
Service for the period November 2005 to January 2006, as detailed in the
report dated 22 February 2006.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil
                                                    ITEM NO:




                          WORKS AND URBAN DEVELOPMENT
                              COMMITTEE REPORTS


179/06 TENDER 068-05/06 – SUPPLY OF GRANITE INFILLED
       SERVICE COVERS FOR CENTRAL CITY MALLS UPGRADE


BACKGROUND:

FILE REFERENCE:                           P1021056
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     10 February 2006
MAP / SCHEDULE:                           N/A

The Committee recommendation to the Council for this report was resolved by the
Works and Urban Development Committee at its meeting held on 27 February 2006.




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The Committee recommendation to the Council is the same as that
recommended by the administration.

As its meeting held on 23 August 2005, the Council resolved to:-

1.       commence preparation of a detailed concept plan for Murray Street Mall based
         on the approved Malls Action Plan Draft Concept;

2.       confirm that the design should include similar materials and furniture elements
         to those used in Hay Street Mall.

Tenders were subsequently called for the ongoing supply of new service pit covers
that include granite infill panels to match the surrounding paving. This is the
continuation of the highly successful approach undertaken in the Hay Street Mall.

There are approximately 200 different service pit covers in the Murray Street Mall that
now require new granite lids to blend in with the future paving upgrade.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Attractive and Functional City.
Strategy:                                 Unique City Strategy.
Annual Plan:                              Central City Malls – Murray Street Mall.

DETAILS:

At the close of the tender on 7 February 2006 only one tender was received from
Veem Engineering Group Pty Ltd:-

Item                                         Unit Price        Quantity               Initial Cost
Service Covers                                 $303.28             200               $ 60,656.00
Frames                                         $373.10             200               $ 74,620.00
Lifting equipment                              $123.54              10               $ 1,235.40
                                                                 Total               $136,511.40

It is noted that this initial order of 200 lids is for the Murray Street Mall and there is
provision in the tender to order additional lids for Forrest Place, if required, based on
the rates above.

This tender was considered against the following selection criteria:-

•        Appreciation and methodology.
•        Relevant experience.
•        Compliance with required specification.
•        Provision of quality workmanship and long term guarantee.
•        Ability to meet the City’s timetable for delivery.
•        Value for money.

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The tender by Veem Engineering Group Pty Ltd was considered to rate highly
against all criteria.

It should be noted that Veem Engineering Group Pty Ltd undertook considerable
research and development of the lids as part of the Hay Street Mall upgrade and
supplied infilled service covers for the Hay Street Mall project.

This tender represents a minor reduction in unit price of $4.65 from the previous
tender for the Hay Street Mall due to the exclusion of the mould required to fabricate
the covers.

FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CW 04758
BUDGET ITEM:                              Transport – Streets, Roads, Bridges, Depots –
                                          Central City Malls CBD – the Hay and Murray
                                          Street Malls.
BUDGET PAGE NUMBER:                       21
BUDGETED AMOUNT:                          $2,965,408
AMOUNT SPENT TO DATE:                     $1,217,113
PROPOSED COST:                            $ 136,511
BALANCE:                                  $1,611,784

All figures quoted in this report are exclusive of GST.

COMMENTS:

The replacement of existing service pit covers with new ones that are infilled with
granite is considered essential so that the visual quality of the new paving is not
compromised.

Veem Engineering Group Pty Ltd has proven its ability in supplying quality infilled
lids as part of the Hay Street Mall project. Further to this, the current tender offers
good value for money for the on-going supply of lids for the Malls upgrade project.


Moved by Cr Kay, seconded by Cr McEvoy

That the Council:-

1.       accepts the tender submitted by Veem Engineering Group Pty Ltd,
         for the supply of granite infilled service covers and frames as part of
         the continued upgrade of the Hay and Murray Street Malls, in
         accordance with the following schedule of rates (excluding GST):-


                                                                               (Cont’d)


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           1.1          Service Covers                                           $303.28;
           1.2          Frames                                                   $373.10;
           1.3          Lifting equipment                                        $123.54;

2.       notes the estimated total expenditure of $136,511.40 (excluding
         GST) being charged to Budget Item “Transport – Streets, Roads,
         Bridges, Depots – Central City Malls CBD Hay and Murray Street
         Malls”.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



180/06 TENDER   075-05/06 -  ELECTRICAL  ENGINEERING
       SERVICES FOR THE UPGRADE OF THE MURRAY STREET
       MALL


BACKGROUND:

FILE REFERENCE:                           P1021111
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     10 February 2006
MAP / SCHEDULE:                           N/A

The Committee recommendation to the Council for this report was resolved by the
Works and Urban Development Committee at its meeting held on 27 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

As its meeting held on 23 August 2005, the Council resolved to:-

1.       commence preparation of a detailed concept plan for Murray Street Mall based
         on the approved Malls Action Plan Draft Concept;

2.       confirm that the design should include similar materials and furniture elements
         to those used in Hay Street Mall.


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Tenders were subsequently called for the provision of electrical engineering services
for the upgrade of the Murray Street Mall in January 2006.               The tender
documentation called for the appointment of a consultant to undertake the following
key tasks:-

•        Site investigation / concept review.
•        Brief development / detailed design.
•        Tender documentation.
•        Site superintendence / defects liability period.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Accessible City.
Strategy:                                 Movement and Access Strategy.
Annual Plan:                              Central City Malls – Murray Street Mall.


DETAILS:

Lump sum tenders were received from the following three electrical consultancies:-

•        Norman Disney and Young                                  $ 48,900
•        Engineering Technology Consultants/ETC                   $ 53,252
•        Connell Mott MacDonald                                   $143,000

All tenders have been assessed in accordance with the following selection criteria:-

•        Appreciation and methodology.
•        Relevant experience.
•        Ability to meet the City’s timetable.
•        Value for money.

Upon completion of the assessment, the tenders were ranked in the following order:-

Rank                         Tenderer
1st                          Engineering Technology Consultants/ETC
    nd
2                            Norman Disney and Young
    rd
3                            Connell Mott MacDonald




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FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CW0887
BUDGET ITEM:                              Transport – Streets, Roads, Bridges, Depots –
                                          Central City Malls CBD Hay and Murray Street
                                          Malls.
BUDGET PAGE NUMBER:                       21
BUDGETED AMOUNT:                          $2,965,408
AMOUNT SPENT TO DATE:                     $1,217,113
PROPOSED COST:                            $ 53,252
BALANCE:                                  $1,695,043

All figures quoted in this report are exclusive of GST.

COMMENTS:

In assessing the tenders against the qualitative selection criteria Engineering
Technology Consultants/ETC scored higher than the other two tenderers.
Engineering Technology Consultants/ETC showed a thorough understanding of the
scope of works and demonstrated significant experience on projects of a similar
nature. In addition, ETC demonstrated a familiarity with the work conditions that
apply in the Hay and Murray Street Malls; the firm has experience with the installation
of new lighting/electrical systems; and has submitted a realistic work programme with
adequate resources for the job.

Although the price submitted by Norman Disney and Young was the lowest, the
understanding of the scope of work/brief demonstrated was not as complete as ETC.
It is considered that this is reflected in the lower price submitted.

The price tendered by Connell Mott MacDonald was approximately three times
higher than the other tenderers. Although the panel considered this company to be
able to undertake the consultancy, the price was too high and did not offer value for
money.

The assessment panel unanimously agreed that the added value that Engineering
Technology Consultants/ETC could bring to the job over Norman Disney and Young
was deemed to be significant enough to justify the small increase in price.

Moved by Cr McEvoy, seconded by Cr Davidson

That the Council:-

1.       accepts the most suitable tender, being that submitted by
         Engineering Technology Consultants/ETC, for the provision of
         electrical engineering services for the Murray Street Mall upgrade at
         a cost of $53,252 (excluding GST);

                                                                               (Cont’d)


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2.       notes the expenditure in part 1 above being charged to Budget Item
         ‘Transport – Streets, Roads, Bridges, Depot – Central City Malls CBD
         Hay and Murray Street Malls’.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



181/06 CONCEPT DRAWINGS FOR PROPOSED RECREATIONAL
       HIRE FACILITY AT POINT FRASER


BACKGROUND:

FILE REFERENCE:                           P1020908
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     20 February 2006
MAP / SCHEDULE:                           Schedule 10 - Point Fraser Recreational Hire Facility
                                          Floor Plan No A1 0525-D6-001 and Point Fraser
                                          Recreational Hire Facility Concepts.

At the Works and Urban Development Committee meeting held on 27 February 2006
the following alternate recommendation to that of the administration was adopted:-

That the Council:-

1.       approves floor plan A1 0525-D6-001 and the related perspectives from Syrinx
         Environmental Pty Ltd, as detailed in Schedule 10, for the proposed recreational
         hire facility at Point Fraser, subject to the signage to be used on the facility and
         the external colour scheme being further addressed during the detailed design
         stage and submitted for the consideration of the Council;

2.       approves the submission of a development application to the Swan River Trust,
         based on the images and drawings in part 1 above, and the progression of
         working drawings and specifications, in preparation for the construction tender
         for the project.




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The administration’s original recommendation is set out below:-

That the Council:-

1.       approves floor plan A1 0525-D6-001 and the related perspectives from Syrinx
         Environmental Pty Ltd for the proposed recreational hire facility at Point Fraser;

2.       approves the submission of a development application to the Swan River Trust,
         based on the images and drawings in part 1 above, and the progression of
         working drawings and specifications, in preparation for the construction tender
         for the project.

At the Council meeting held on 15 November, 2005 it was resolved:-

That the Council:-

1.       does not accept either of the tenders received from Mobus Engineering Pty Ltd
         trading as About Bike Hire and Scooterama Pty Ltd for a three year lease with a
         three year option of renewal over the recreation hire facility to be constructed at
         Point Fraser;

2.       authorises the Chief Executive Officer to enter into negotiations with both
         tenderers to reach agreement on rentals that will give the City a reasonable
         return on its investment;

3.       notes that a further report will be submitted on the outcome of the negotiations
         in part 2 above.

It is proposed that the lease negotiations will be finalised when the construction cost
of the recreational hire facility building is known. A separate report will be submitted
for the consideration of the Council on that matter.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Attractive and Functional City.
Strategy:                                 Outdoor City Strategy.
Annual Plan:                              Stage 2 Point Fraser.


DETAILS:

Syrinx Environmental Pty Ltd has been appointed to prepare the concept design and
technical specification and to administer to construction contract for the Point Fraser
recreational hire facility.

In cooperation with the bicycle hire operator, Syrinx Environmental Pty Ltd has
designed a 275m² split level building to be located between the dual use path and the
overflow car park with motor vehicle access from the car park and direct kayak

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access to the river edge, as shown on the attached Floor Plan A1 0525-D6-001 and
the perspective images to be displayed at the meeting of the Works and Urban
Development Committee.

It is proposed that two walls of the recreational hire facility building be constructed as
limestone spall gabion walls, to relate to the various gabion retaining walls
throughout this precinct. The building will be fitted with roller shutter doors on both
ends, to facilitate access for scooters and bicycle trailers from one end and bicycles
and kayaks from the other. The walls and the roof will be Colorbond “V crimp” metal
sheeting in a burnt orange colour scheme, to complement the naturally rusted finish
of the interpretation booth nearby and to give the building an identity within the
predominately green landscape.

The open nature of the building will make it difficult to air-condition. It has been
designed with foam sandwich insulation panels behind all metal walls and under the
metal roof, with natural light being obtained from a north facing high-lite window,
which will be exposed to winter sunlight, but sheltered from the afternoon sun during
summer.

The architects are proposing that the floor be predominantly red asphalt, similar to
the paving on the adjoining dual use path. The rationale for using asphalt is partly
cost driven and partly to address the potential for settlement in the foundation
materials.

The building design has been reviewed by the quantity surveyors for the Point Fraser
project. They assess the likely construction cost to be approximately $220,000,
which is just within the budget allocation for this project.

It is proposed that the Council authorises the submission of a development
application based on these drawings being submitted to the Swan River Trust and for
the architects to progress working drawings and a construction tender specification.


FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CW09310
BUDGET ITEM:                              Recreation and Culture – Other Recreation and
                                          Sport – Design and Construction of New Bike Hire
                                          Facility – Point Fraser.
BUDGET PAGE NUMBER:                       20
BUDGETED AMOUNT:                          $250,000
AMOUNT SPENT TO DATE:                     Nil
PROPOSED COST:                            $250,000
BALANCE:                                  Nil

All figures quoted in this report are exclusive of GST.




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Moved by Cr Davidson, seconded by Cr Kay

That the Council:-

1.       approves floor plan A1 0525-D6-001 and the related perspectives
         from Syrinx Environmental Pty Ltd, as detailed in Schedule 10, for
         the proposed recreational hire facility at Point Fraser, subject to the
         signage to be used on the facility and the external colour scheme
         being further addressed during the detailed design stage and
         submitted for the consideration of the Council;

2.       approves the submission of a development application to the Swan
         River Trust, based on the images and drawings in part 1 above, and
         the progression of working drawings and specifications, in
         preparation for the construction tender for the project.


Motion to refer back to Committee

Moved by Cr McEvoy, seconded by Cr Evangel

That the item relating to Concept Drawings for Proposed Recreational
Hire Facility at Point Fraser, be referred back to the Works and Urban
Development Committee.

The motion to refer back was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



182/06 NORTHBRIDGE PIAZZA - REDUCTION IN PROJECT COST


BACKGROUND:

FILE REFERENCE:                           P1020971
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     17 February 2006
MAP / SCHEDULE:                           N/A



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At the Works and Urban Development Committee meeting held on 27 February 2006
the following alternate recommendation to that of the administration was adopted:-

That the Council:-

1.       approves the following changes to the project plan for the Northbridge Piazza to
         achieve a total project cost of not more than $9 million (excluding GST), as
         detailed in the report dated 17 February 2006:-

         1.1          miscellaneous alterations being made to the piazza landscape works;

         1.2          the retaining wall being changed to concrete;

         1.3          the water feature being deleted;

         1.4          the artspace fitout being deleted (noting that the large public screen and
                      basic PA system are still included in the cost plan);

         1.5          the temporary park being deleted, pending further information to be
                      provided on the timeframes associated with the completion of the
                      demolition of the Pallas Hotel and the commencement of the construction
                      of the Piazza;

         1.6          tenancy areas being reduced;

         1.7          one balcony being deleted;

         1.8          toilet areas being reduced;

         1.9          the façade area being reduced;

         1.10         the client contingency amount being reduced by $300,000;

         1.11         the consultant fees being reduced;

2.       agrees that the retention of the shade canopy is integral to the future activation
         of the Piazza;

3.       notes the addition to the project plan of a universally accessible lift, in
         accordance with the provisions of the Disability Discrimination Act 1995;

4.       notes the revised project cost in light of the changes to the project plan in parts
         1 and 2 above being $8,985,000 (excluding GST);

5.       notes that deleted items such as the water feature, artspace fit-out and
         additional tenancy toilets can be implemented at a future stage, if
         required;



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6.       requests that further information be submitted on the proposed timeframes for
         each stage of the project.

The administration’s original recommendation is set out below:-

That the Works and Urban Development Committee considers and makes a
recommendation to the Council on what changes should be made to project plans for
the Northbridge Piazza to achieve a total project cost of not more than $9 million
(excluding GST), as detailed in the report dated 17 February 2006.

At its meeting held on 16 January 2006, the Works and Urban Development
Committee requested:-

1.       that the architect for the Northbridge Piazza site review the project plans to
         achieve a total project cost of not more than $9 million (excluding GST);

2.       the architect to inform the City of the changes to the design that are required to
         achieve the stated project cost;

3.       that provision be made in the design of the Northbridge Piazza so that any
         changes required to achieve the stated project cost can be included at a later
         stage.

The architect has been asked to have regard to the request of the Works and Urban
Development Committee and to advise the City of various cost reduction measures.

The demolition of the former Pallas Hotel commenced on 20 February 2006. Based
on this start date for the demolition of the existing buildings, the actual construction of
the Northbridge Piazza is scheduled to start in October 2006.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Metropolitan Region Town Planning Scheme 1959.
                                          City Planning Scheme No. 2.

Strategic Plan
Key Result Area:                          Attractive and Functional City.
Strategy:                                 Outdoor City Strategy.
Annual Plan:                              Design and Develop Northbridge Piazza.

DETAILS:

The architects and quantity surveyors for the Northbridge Piazza project submitted
revised cost estimates to accommodate the Works and Urban Development
Committee’s request to keep the cost of the development of the Northbridge Piazza
to $9 million. In order to meet the criterion of limiting the total cost to $9 million, the
following suggestions are proposed by the architects (Gresley Abas) and the City’s
quantity surveyors (Ralph Beattie Bosworth). There will also be a minor decrease in
consultant’s fees based on a revised budget of $8,985,000.


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Project cost, presented to the Works and Urban Development Committee at its
meeting held on 16 January 2006.

QS Estimate, 30 November 2005                                             $ 9,800,000
Client contingency                                                        $   500,000
Previous project cost                                                     $10,300,000

Proposed Design Variations

Design Element                                                        Potential Saving
Miscellaneous savings associated with                                      $ 40,000
the piazza landscape works.
Retaining Walls changed to concrete                                         $ 85,000
Shade canopy deleted                                                        $ 100,000
Water feature deleted                                                       $ 150,000
Artspace fitout deleted                                                     $ 100,000
Temporary Park deleted                                                      $ 100,000
Tenancy areas reduced                                                       $ 120, 000
One balcony deleted                                                         $ 55,000
Toilet areas reduced                                                        $ 205,000
Façade area reduced                                                         $ 195,000
Client contingency reduced                                                  $ 200,000
Consultant fees reduced                                                     $ 15,000
Universally accessible lift added                                         +($ 50,000)
Total savings                                                               $1,365,000
(based on cost plan No. 4)
Revised Project Cost                                                        $8,985,000

FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CW 08480
BUDGET ITEM:                              Community Amenities – Other Community
                                          Amenities – Northbridge Square Lake Street,
                                          Northbridge.
BUDGET PAGE NUMBER:                       20
BUDGETED AMOUNT:                          $3,200,000 (2005/06)
AMOUNT SPENT TO DATE:                     $ 272,460
PROPOSED COST:                            Nil
BALANCE:                                  $2,927,540

All figures quoted in this report are exclusive of GST.




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COMMENTS:

The architects have considered the request to limit the budget for the Northbridge
Piazza project to $9 million. To accommodate this request the architects and quantity
surveyors have proposed a number of deletions to the plans previously approved by
the Council. One additional cost has been added to the project due to the need to
provide a universal access lift, required under the provisions of the Disability
Discrimination Act 1995.

It is noted that one of the proposed savings is the deletion of a temporary park on the
site, prior to construction of the overall development.

Some other items proposed to be deleted, such as the public shade canopy, water
feature and one of the building façade canopies, could be added at a later stage. It is
noted that the absence of a public shade canopy will reduce the opportunity for
events to occur during the day. However, the support structures are still proposed in
the current cost plan that would enable the canopy to be constructed at some point in
the future.

(Cr Evangel disclosed an interest, took no part in discussion and did not vote
on this item)

Member                            Nature of Interest
Cr Evangel                        Proximity

Cr Evangel departed the Chamber at 7.06pm


Moved by Cr Davidson, seconded by Cr McEvoy

That the Council:-

1.       approves the following changes to the project plan for the
         Northbridge Piazza to achieve a total project cost of not more than
         $9 million (excluding GST), as detailed in the report dated
         17 February 2006:-

         1.1          miscellaneous alterations being made to the piazza landscape
                      works;

         1.2          the retaining wall being changed to concrete;

         1.3          the water feature being deleted;


                                                                             (Cont’d)


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         1.4          the artspace fitout being deleted (noting that the large public
                      screen and basic PA system are still included in the cost plan);

         1.5          the temporary park being deleted, pending further information
                      to be provided on the timeframes associated with the
                      completion of the demolition of the Pallas Hotel and the
                      commencement of the construction of the Piazza;

         1.6          tenancy areas being reduced;

         1.7          one balcony being deleted;

         1.8          toilet areas being reduced;

         1.9          the façade area being reduced;

         1.10 the client contingency amount being reduced by $300,000;

         1.11 the consultant fees being reduced;

2.       agrees that the retention of the shade canopy is integral to the
         future activation of the Piazza;

3.       notes the addition to the project plan of a universally accessible lift,
         in accordance with the provisions of the Disability Discrimination
         Act 1995;

4.       notes the revised project cost in light of the changes to the project
         plan in parts 1 and 2 above being $8,985,000 (excluding GST);

5.       notes that deleted items such as the water feature, artspace fit-out
         and additional tenancy toilets can be implemented at a future stage,
         if required;

6.       requests that further information be submitted on the proposed
         timeframes for each stage of the project.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Hardy, McEvoy and Scaffidi

Against: Cr Kay


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Cr Evangel returned to the Chamber at 7.12pm


183/06 REPLACEMENT OF 410 METRES OF GABION WALL
       LOCATED ADJACENT TO MOUNTS BAY ROAD, CRAWLEY


BACKGROUND:

FILE REFERENCE:                           P1021218
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     21 February 2006
MAP / SCHEDULE:                           Schedule 11 – Letter dated 21 February 2006 from M P
                                          Rogers and Associates.
                                          Schedule 12 – Replacement of Section of Gabion Wall,
                                          Crawley.
                                          Photos – Gabion Wall, Crawley and Examples of
                                          Reconstituted Limestone Wall, Crawley.

The Committee recommendation to the Council for this report was resolved by the
Works and Urban Development Committee at its meeting held on 27 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At its meeting held on 31 January 2006, the Council considered the report on the
proposed replacement of 410m of gabion wall located adjacent to Mounts Bay Road,
Crawley and approved:-

That, subject to professional advice being received that there is no significant benefit
in the wall being constructed at an angle rather than vertical, the Council approves:-

1.       the replacement of 410m of gabion wall (wire baskets filled with limestone
         rocks), located adjacent to Mounts Bay Road, Crawley, as shown on the
         attached Map, with a reconstituted limestone block retaining wall;

2.       an amount of $2 million (excluding GST) for the works detailed in part 1 above,
         being listed for consideration in the 2006/07 budget.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Attractive and Functional City.
Strategy:                                 Outdoor City Strategy.




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DETAILS:

In accordance with the Council’s request to seek professional advice that there is no
significant benefit in the wall being constructed at an angle rather than vertical, the
following advice was received from Consulting Engineers M P Rogers and
Associates Pty Ltd:-

•        The reconstituted limestone river walls constructed in 2004 in the vicinity of Car
         Park 2 along Mounts Bay Road are designed as gravity retaining walls. They
         have a slight design slope of 1 in 20 (about 2.9 degrees) away from the vertical.
         This design assists in the visual impact compared to a straight vertical wall. It is
         also easier during construction to curve the horizontal alignment with this slight
         vertical slope, rather than to curve a wall with a more inclined face.

•        Mortar strength and bond contribute more to the factor of safety in a marine
         retaining wall than in a dry land situation due to the complexity of marine service
         loads. A near vertical wall assists in achieving this bond requirement and is
         thus preferable to a more sloping wall in this situation.

•        Walls designed with a more steeply sloping front face (up to 7.5 degrees from
         vertical) have been constructed elsewhere. These walls however were
         designed for a less exposed location than Mounts Bay Road and would be
         unlikely to provide the strength and durability required at the intended site,
         without an increase in costs being incurred.

M P Rogers and Associates are consulting engineers who specialise in coastal, port
and marine structures. They have successfully designed and overseen projects for
the City and other local government authorities. A copy of their letter dated
21 February 2006 is attached as Schedule 11.


FINANCIAL IMPLICATIONS:

It is recommended that the estimated costs associated with the project be listed for
consideration in the 2006/07 budget.


COMMENTS:

It is recommended that the Council approves the replacement of 410m of gabion wall
located adjacent to Mounts Bay Road, Crawley with a reconstituted limestone, near
vertical gravity retaining wall, based on professional advice received from Consulting
Engineers, M P Rogers and Associated and subject to the approval of funds for the
project in the 2006/07 budget.




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Moved by Cr Davidson, seconded by Cr Kay

That the Council approves:-

1.       the replacement of 410m of gabion wall (wire baskets filled with
         limestone rocks), located adjacent to Mounts Bay Road, Crawley as
         shown on the map detailed in Schedule 12, with a reconstituted
         limestone block retaining wall;

2.       the proposed near vertical design for the limestone block retaining
         wall, based on professional advice from Consulting Engineers M P
         Rogers and Associates;

3.       an amount of $2 million (excluding GST) for the works detailed in
         part 1 above, being listed for consideration in the 2006/07 budget.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


184/06 THOMAS STREET – ROAD WIDENING AND VERGE
       MAINTENANCE


BACKGROUND

FILE REFERENCE:                           P1018516
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     13 February 2006
MAP / SCHEDULE:                           Map – West Perth: Thomas Street – Planting and
                                          Maintenance Plan (Murray Street to Rheola Street).

The Committee recommendation to the Council for this report was resolved by the
Works and Urban Development Committee at its meeting held on 27 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

At its meeting held on 16 January 2006 the Works and Urban Development
Committee requested that a report be submitted on the status of the road widening in
Thomas Street. This was as a direct result of a query as to whether a portion of land,


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subject to road resumption, outside of the Quest Apartments on the corner of
Thomas and Rheola Streets in West Perth was owned by the City and whether it
could be landscaped, as it was presently merely filled in with sand.

There are two issues addressed in this report; the question of who is responsible for
the maintenance of the road-widened portions of land in Thomas Street and the
status of ongoing road widening works in Thomas Street.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Accessible City, Liveable City, Attractive and Functional
                                          City.
Strategy:                                 Movement and Access Strategy, Dynamic City Strategy.
Annual Plan:                              Improve and develop the pedestrian flow in roads and
                                          public spaces integrating them with other modes of
                                          transport. Provide facilities in the City’s public domain to
                                          cater for the various needs of the users of our capital city.
                                          To continue to design and construct streetscape
                                          enhancements throughout the city in a planned approach.

DETAILS:

In response to the queries raised at the Works and Urban Development Committee
meeting held on 16 January 2006, the following information is provided:-

West Perth Urban Design Study July 1993

On 13 December 1994 the Council endorsed the West Perth Urban Design Study
July 1993 (‘the study’) as a basis for further design and strategic studies in the West
Perth area.

An audit of the study was recently undertaken by City staff with respect to actions
addressed and not addressed since 1993. This audit document was circulated to the
applicable units within the City to evaluate what unaddressed action(s) each unit
could address in the short, medium and long terms. The resultant proposed actions
for the beautification and regeneration of West Perth were detailed for consideration
and endorsement by the Council at its meeting held on 15 November 2005.

At this meeting the Council endorsed the continued relevance of the study, and
resolved that the proposed actions for the beautification and regeneration of West
Perth would be realised as part of a five year coordinated implementation plan.

These endorsed actions address general matters of concern in West Perth, such as
verge maintenance, five year capital works and irrigation upgrade programmes, road
widening in Thomas Street, and the improvement of vehicle access to Thomas Street
from minor roads in West Perth.



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Road Widening and Traffic Flow in Thomas Street

Properties on the eastern side of Thomas Street are affected by an ‘Other Regional
Road’ reservation, under the Metropolitan Region Scheme (MRS). This reservation
was imposed to allow for road widening along Thomas Street to cater for at least six
lanes of traffic.

Thomas Street currently has six traffic lanes between Railway Street and Hay Street,
four traffic lanes between Hay Street and Kings Park Road, and six traffic lanes to
the south of Kings Park Road. The four-laned portion of Thomas Street between Hay
Street and Kings Park Road thus acts as a traffic constriction. This traffic constriction
will need to be addressed at a later stage to ensure that Thomas Street has a good
through flow of traffic from one end to the other via the six traffic lanes. Road
widening will thus need to take place between Hay Street and Kings Park Road.

Apart from the traffic constriction on Thomas Street between Hay Street and Kings
Park Road where road widening will be required, a reassessment of the extent of the
actual road widening requirements in Thomas Street will be undertaken at a later
date.

This will be addressed as part of the Council endorsed actions for the beautification
and regeneration of West Perth.

Land Ownership, Care and Control

Land ownership within the ‘Other Regional Road’ reservation road widening strip
south of Thomas Street is as follows:-

Arthur Street to Prowse Street:
The City owns four properties in this area, as does the Commissioner for Main
Roads. There are no privately owned properties in this section. These properties are
all well maintained.

Prowse Street to West Street:
All of the land in this area has been resumed and is well maintained.

West Street to Wellington Street:
Apart from small slivers of privately owned land, all of the land in this area has been
resumed and is well maintained.

Wellington Street to Murray Street:
A Shell-owned service station company and the City of Perth own numerous
properties in this area. These properties are well maintained in their current form,
however will be rendered unusable if the full extent of the proposed road widening is
required in the future.




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Murray Street to Rheola Street:
Details of the land ownership in this area are shown in the attached Map – “West
Perth: Thomas Street – Planting and Maintenance Plan (Murray Street to Rheola
Street)”.

The principal issue of concern in this part of Thomas Street is that many of the
portions of land that have been purchased for the purposes of the road widening are
badly maintained and unattractive. Land owners are reluctant to spend money on
maintenance and repairs to land and structures in these road widening areas during
this interim stage prior to when Thomas Street is physically widened. This, however,
does not resolve the maintenance issue and the Council needs to address this issue
during this interim stage between land acquisition and construction of the road.

Much of the ‘Other Regional Road’ reservation road widening area on the east side
of Thomas Street has been acquired by the Western Australian Planning
Commission (WAPC) and the Metropolitan Regional Planning Authority, now one
central government agency (WAPC). These portions of land have not been dedicated
to the road reserve and currently remain in the care and control of the WAPC.

The City owns land within this area on either side of Hay Street at the Thomas Street
intersection. It has care and control of these two parks, the right-of-way roads
between the properties and the dedicated portions of road reserve on the southern
parts of the Thomas/Murray Streets and Thomas/Ord Streets intersections.

There are three portions of land in private ownership, between Hay Street and Ord
Street within the ‘Other Regional Road’ reservation road widening area. The private
land owners have care and control of these portions of land.

Rheola Street to Kings Park Road:
The WAPC owns the land in this area. These portions of land are currently well
maintained.


FINANCIAL IMPLICATIONS:

There are no immediate financial implications related to this report. There are funds
within the Parks and Landscape Services budget to carry out planting and ongoing
verge maintenance. Other actions will need to be budgeted for over the ensuing
financial years.


COMMENTS:

The Council has recently endorsed the continued relevance of the West Perth Urban
Design Study July 1993, and proposed actions for the beautification and regeneration
of West Perth. These actions address the general matters of concern in West Perth
like verge maintenance, five year capital works and irrigation upgrade programmes,
road widening of Thomas Street, and the improvement of vehicle access to Thomas
Street from minor roads in West Perth.


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The matter of verge maintenance is thus addressed however the timely
implementation of works is of particular concern in Thomas Street due to its visibility.
The lack of planting and maintenance in the road widening portions of land on the
associated verges is an issue that should be given a high priority during the
implementation of the actions for the beautification and regeneration of West Perth.
This will require the City to plant and maintain those portions of land within its care
and control, but will also require the City to notify the other affected land owners to
undertake similar planting and maintenance on the portions of land within their care
control. Guidance to all land owners as to what the City envisages for the planting
and maintenance in Thomas Street can be obtained from the “West Perth: Thomas
Street – Planting and Maintenance Plan (Murray Street to Rheola Street)” as shown
on the attached map.

It is thus proposed that the Council receives the information on road widening and
verge maintenance in Thomas Street, notes the Council endorsed actions for West
Perth, endorses the planting and ongoing maintenance of the verges and road
widening areas in Thomas Street, West Perth being treated as a priority, and
encourages all land owners in the road widening areas in Thomas Street, West
Perth, to undertake planting and maintenance on their portions of land as a matter of
priority (as guided by the proposed actions in the “West Perth: Thomas Street –
Planting and Maintenance Plan (Murray Street to Rheola Street)”.


Moved by Cr McEvoy, seconded by Cr Kay

That the Council:-

1.       receives the information on road widening and verge maintenance in
         Thomas Street and notes the Council endorsed actions for West
         Perth, as detailed in the report dated 13 February 2006;

2.       endorses the planting and ongoing maintenance of the verges and
         road widening areas in Thomas Street, West Perth being treated as a
         priority, in accordance with part 1 above;

3.       encourages all land owners in the road widening areas in Thomas
         Street, West Perth, to undertake planting and maintenance on their
         portions of land as a matter of priority, as guided by the proposed
         actions in the “West Perth: Thomas Street – Planting and
         Maintenance Plan (Murray Street to Rheola Street)”.

The motion was put and carried




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The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



185/06 GREENING THE CITY PROJECT – QUEEN STREET


BACKGROUND:

FILE REFERENCE:                           P1015204-6
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     7 February 2006
MAP / SCHEDULE:                           N/A

The Committee recommendation to the Council for this report was resolved by the
Works and Urban Development Committee at its meeting held on 27 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

Since the upgrade of Queen Street several years ago, many of the Bay trees have
been vandalised and have had to be replaced on a regular basis. The Bay trees have
proved to be too vulnerable in this location and should be replaced with a more
appropriate species of advanced size tree.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Liveable City.
Strategy:                                 Green City Strategy.
Annual Plan:                              Soften streetscapes with the addition of landscaping and
                                          horticultural displays.

DETAILS:

In order to address this issue it is recommended that the Bay trees be replaced with
advanced size specimens of Manchurian pear trees some of which were originally
growing in the Hay Street Mall. The trees will be stronger and taller and,
consequently, less vulnerable to damage.

The Manchurian pear tree is considered an appropriate replacement in terms of its
ultimate size and form and will provide a significant feature to Queen Street.




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FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CW 08861
BUDGET ITEM:                              Recreation and Culture – Other Recreation and
                                          Sport – Greening the City, Landscape and Park
                                          Furniture.
BUDGET PAGE NUMBER:                       20
BUDGETED AMOUNT:                          $311,740
AMOUNT SPENT TO DATE:                     $ 90,076
PROPOSED COST:                            $ 17,000
BALANCE:                                  $204,664

ANNUAL MAINTENANCE:                       $   2,000

All figures quoted in this report are exclusive of GST.


COMMENTS:

The replacement of the Bay trees with Manchurian pear trees can proceed within the
next few weeks and will be carried out by a contractor due to the need for specialised
equipment and transportation requirements. The removal and reinstatement of
paving and grates around the trees will be carried out by the City.


Moved by Cr McEvoy, seconded by Cr Kay

That the Council:-

1.        approves the change of street trees in Queen Street from Bay trees
          to Manchurian pear trees at an estimated cost of $17,000 (excluding
          GST);

2.        notes the total expenditure in part 1 above being charged to Budget
          Item “Recreation and Culture – Other Recreation and Sport –
          Greening the City, Landscape and Park Furniture”.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil




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186/06 MURRAY STREET MALL – FINAL CONCEPT PLAN


BACKGROUND:

FILE REFERENCE:                           P1020962
RESPONSIBLE DIRECTOR:                     John Bruning, Acting Director Planning and Development
DATE:                                     25 January 2006
MAP / SCHEDULE:                           Schedule 13 - Drawing No. SK 8342-00 Murray Street
                                          Mall Final Concept Plan.

The Committee recommendation to the Council for this report was resolved by the
Works and Urban Development Committee at its meeting held on 27 February 2006.

At its meeting held on 21 February 2006, the Council resolved to refer the item on the
Murray Street Mall Final Concept Plan back to the Works and Urban Development
Committee, due to concerns that decisions have not been made on the future of
underground servicing of the Murray Street Mall.

This additional information on servicing issues, options and any implications in
proceeding with the works to the Murray Street Mall as requested by the Council
were presented at the meeting of the Works and Urban Development Committee
held on 27 February 2006.

At the Works and Urban Development Committee meeting held on 6 February 2006
the following alternate recommendation to that of the administration was adopted:-

That the Council:-

1.       approves the Final Concept Plan No. SK 8342-00 as detailed in Schedule 4,
         and commences the preparation of detailed design for the Murray Street Mall;

2.       notes that the design will include the removal of the existing lights in front of the
         Commonwealth Bank Building and those adjacent in Forrest Place;

3.       notes that the plan includes potential locations for street trading kiosks, which
         are subject to more detailed consideration in the future, including early
         investigation of all potential suitable locations;

4.       notes that the design with an avenue of tree planting will enhance the
         pedestrian amenity while reducing the ability of the Murray Street Mall to be
         used for service vehicles.

The administration’s original recommendation is set out below:-

That the Council:-

1.       approves the Final Concept Plan No. SK 8342-00 as detailed in Schedule 4,
         and commences the preparation of detailed design for Murray Street Mall;

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2.       notes that the design will include the removal of the existing lights in front of the
         Commonwealth Bank Building and those adjacent in Forrest Place;

3.       notes that the plan includes potential locations for street trading kiosks, which
         are subject to more detailed consideration in the future;

4.       notes that the design with an avenue of tree planting will enhance the
         pedestrian amenity while reducing the ability of Murray Street Mall to be used
         for service vehicles.

At its meeting held on 23 August 2005, the Council resolved to:-

1.       commence preparation of a detailed concept plan for Murray Street Mall based
         on the approved Malls Action Plan Draft Concept;

2.       confirm that the design should include similar materials and furniture elements
         to those used in Hay Street Mall;

3.       confirm that the design should identify suitable locations for street trading
         kiosks;

4.       note that the detailed concept plan will be presented to a future Works and
         Urban Development Committee for full review prior to tendering for key
         components of the works.

Following extensive public consultation in 2001, the Council adopted the Malls Draft
Concept Plan as the basis for all future works in the retail core. The Council also
confirmed support for an ongoing programme for enhancement works based on the
following stages:-

•        Stage 1 – Hay Street Mall.
•        Stage 2 – Murray Street Mall.
•        Stage 3 – Forrest Place and the Station Forecourt.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Accessible City and Attractive and Functional City.
Strategy:                                 Movement and Access Strategy and Unique City
                                          Strategy.
Annual Plan:                              Central City Malls - Murray Street Mall.




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DETAILS:

The Final Concept Plan design for Murray Street Mall is based on the approved Malls
Draft Concept Plan 2001 using similar materials and elements as recently used for
the Hay Street Mall enhancement, including:-

•        multi-functional lights;
•        granite paving, using a combination of green and black;
•        London Plane trees; and
•        coordinated street furniture to match light poles.

It is noted that the general approach in the Final Concept Plan is to use similar
materials and elements to Hay Street Mall, however, the design layout varies to give
distinct character to Murray Street Mall.

Avenue Tree Planting
The existing trees in Murray Street Mall will be replaced with one species, the
London Plane tree, in an avenue of planting through the Mall. Ornamental plantings
are proposed for the base of each tree. Planter boxes will be utilised at al fresco
areas and at the entrances to the Mall and major arcades.

Servicing the Mall
The proposed avenue planting will require the removal of designated loading zones.
Access will remain to service the Mall and for emergency vehicles. A 6m wide
clearance for vehicle access incorporated into the design allows space for service
vehicles to stop whilst retaining sufficient width for passing vehicles. There is
sufficient room in two areas, under the pedestrian bridge near David Jones and an
area near the proposed Murray Street Station, to allow for vehicles to park off the
carriageway. With this reduction in space, service vehicles will be encouraged to use
the Forrest Place Loading Dock.

Multifunctional Lighting Poles
It is proposed to utilise the custom-made “Perth” multi-functional lighting that was
developed for the Hay Street Mall. The lighting poles were developed as feature
elements for the Hay Street Mall and are of the highest quality and exclusive design.
The City has an existing tender for the supply of these poles as part of a five-year
supply contract.

Removal of Existing Lights in front of CBA building
The design proposes the removal of the existing lights in front of the Commonwealth
Bank Building and those on the same alignment adjacent in Forrest Place. The lights
at the CBA building will be replaced with a combination of multi-functional light poles
and banners.

Granite Paving
It is proposed to use similar granite paving for the Murray Street Mall as used in Hay
Street Mall. The design will use a combination of green and black, which will be
distinct to the character of Murray Street Mall.



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Street Furniture
It is proposed to use similar street furniture, seats, bins and bollards, to that used in
Hay Street Mall. Formal seating as used in Hay Street Mall will be concentrated at
each end with more informal seating in the central part of the Mall. Existing benches
in Murray Street Mall will be recycled and refurbished for formal seating. The
proposed informal seating is subject to detailed design.

Street Trading Kiosks
Suitable locations for street trading kiosks, in areas free from constraints such as
laneways and entrances to major arcades, have been identified in the detailed plan.
If supported, the detailed design of these kiosks would be subject to a commercial
tender with an emphasis on quality design and finishes in keeping with the high
quality materials proposed for the upgrade of Murray Street Mall.


FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CW0887
BUDGET ITEM:                              Transport – Streets, Roads, Bridges, Depots –
                                          Central City Malls CBD Hay and Murray Street
                                          Malls.
BUDGET PAGE NUMBER:                       21
BUDGETED AMOUNT:                          $2,965,408

AMOUNT SPENT TO DATE:                     $1,217,113
PROPOSED COST:                            $1,631,194
BALANCE:                                  $ 117,111

All figures quoted in this report are exclusive of GST.


COMMENTS:

Confirmation is now sought from the Council on key elements, as based on the Final
Concept Plan, to enable the project to advance.

It is noted that there are opportunities for street trading kiosks within Murray Street
Mall, which will be further investigated and presented back for consideration by the
Council, should there be support for this element in the design.

In addition, further consideration will need to made regarding the advertising pillars at
the end of Murray Street Mall. This decision will be subject to a further report, which
will include the financial implications of the option to remove them.

It is noted that the first stage of works will be the replanting of London Plane trees in
the new alignment, and it is anticipated that this work will commence in March 2006.




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At its meeting held on 21 February 2006, the Council resolved to refer the item on the
Murray Street Mall Final Concept Plan back to the Works and Urban Development
Committee, due to concerns that decisions have not been made on the future of
underground servicing of the Murray Street Mall.

This additional information on servicing issues, options and any implications in
proceeding with the works to the Murray Street Mall as requested by the Council will
be presented at the meeting of the Works and Urban Development Committee.


Moved by Cr Hardy, seconded by Cr Kay

That the Council:-

1.       approves the Final Concept Plan No. SK 8342-00 as detailed in
         Schedule 13, and commences the preparation of detailed design for
         the Murray Street Mall;

2.       notes that the design will include the removal of the existing lights
         in front of the Commonwealth Bank Building and those adjacent in
         Forrest Place;

3.       notes that the plan includes potential locations for street trading
         kiosks, which are subject to more detailed consideration in the
         future, including early investigation of all potential suitable
         locations;

4.       notes that the design with an avenue of tree planting will enhance
         the pedestrian amenity while reducing the ability of the Murray
         Street Mall to be used for service vehicles.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil




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187/06 SERVICE VEHICLE ACCESS TO THE MURRAY STREET
       MALL AND IMPROVEMENT TO THE FUNCTION OF THE
       FORREST PLACE LOADING DOCK


BACKGROUND:

FILE REFERENCE:                           P1015550, P1002994
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     24 February 2006
MAP / SCHEDULE:                           Map – Murray Street Mall

At the Works and Urban Development Committee meeting held on 27 February 2006
the following alternate recommendation to that of the administration was adopted:-

That the Council approves:-

1.       a detailed design of modifications to the Forrest Place Loading Dock to improve
         the capacity and operation of the facility with the costs associated with this work
         being considered in the 2006/07 budget;

2.       investigations into the feasibility of a secondary goods distribution service and if
         feasible, the service being planned and budgeted for in the short to medium
         term;

3.       increased vehicle restrictions to remove on-street servicing after 7.30am once
         the Forrest Place Loading Dock is modified to operate at an adequate capacity.
         Access to private loading docks and lanes will be subject to a permit system;

4.       no vehicles accessing the Murray Street Mall between 10.00am and 3.00pm,
         other than emergency vehicles, once the Forrest Place Loading Dock is
         modified to operate at an adequate capacity.

The administration’s original recommendation is set out below:-

That the Council approves:-

1.       a detailed design of modifications to the Forrest Place Loading Dock to improve
         the capacity and operation of the facility with the costs associated with this work
         being considered in the 2006/07 budget;

2.       investigations into the feasibility of a secondary goods distribution service and if
         feasible, the service being planned and budgeted for in the short to medium
         term;

3.       increased vehicle restrictions to remove on-street servicing after 7.30am once
         the Forrest Place Loading Dock is modified to operate at an adequate capacity.
         Access to private loading docks and lanes will be subject to a permit system;


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4.       no vehicles accessing the Murray Street Mall between 12.00noon and 2.00pm,
         other than emergency vehicles.

At its meeting held on 31 August 2005, the Works and Urban Development
Committee requested a report detailing the preferred process on how to progress the
closing of the Murray Street Mall to vehicles to achieve greater use of the Forrest
Place loading dock.

Investigations into the operation of the Forrest Place loading dock have been on-
going for a number of years. In May 2003 the City released the Servicing the City
Action Plan report which, in part, looked at service vehicle access to the Murray and
Hay Street Malls and the utilisation of the existing Forrest Place loading dock. The
report also made several recommendations to minimise the impact of vehicles in the
malls and better utilise the loading dock. These recommendations included:-

•        decreasing access times to the malls for service vehicles, with a view to all
         regular servicing to be conducted from the loading dock;
•        better utilise the available space in the loading dock for servicing;
•        investigate the establishment of a goods management and delivery service in
         the loading dock to coordinate goods distribution;
•        an additional loading dock be constructed to service the Hay Street Mall.

This report investigates the need for service vehicle access to the Murray and Hay
Street Malls and the possible options to improve the operation of the Forrest Place
loading dock.


LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan
Key Result Area:                          Accessible City.
Strategy:                                 Movement and Access Strategy.

Policy
Policy No and Name:                       SU38 - Citiplace - Service Vehicle Access and Unloading
                                          Times.



DETAILS:

Forrest Place Loading Dock Operation

As detailed at the Works and Urban Development Committee meeting held on
31 August 2005, it is expected that the dock currently has sufficient capacity to
accommodate the demand for service bays for the majority of the day. The dock is
accessible to commercial and authorised vehicles during the following hours:-



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Monday – Thursday                         6.00am to 6.00pm
Friday                                    6.00am to 9.00pm
Saturday                                  7.00am to 5.30pm
Sunday                                    11.00am to 6.00pm

Capacity appears to be exceeded during two peak periods, Monday to Friday and
these were from 9.00am to 9.30am and 11.30am to 1.00pm. The length of stay
ranged significantly, from five minutes to over one hour. The average length of stay
is estimated at approximately 30 minutes per vehicle.

Based on the findings, it can be estimated that the dock can accommodate in the
order of 32 large and 24 smaller commercial vehicles per hour. While this should
easily accommodate the current demand, it would appear that the queuing of large
vehicles during the peak period may block access to the smaller bays, and therefore
limit the efficiency of operation of the dock.

The City currently leases out three small storage areas (156m²) and 15 parking bays
at the southern end of the facility. The City also utilises an area for storage, an
office, tea room and lockers. A garbage compactor and bin cleaning area is located
near the escalators.

Malls Servicing Study

To better understand how the Murray and Hay Street Malls are serviced, the City
conducted a study into existing delivery practices, service vehicle access, distribution
of products and services and retailer preferences. 600 retailers were contacted
regarding the proposed study and 500 study packs were hand delivered to premises
in the Hay and Murray Street Malls. The study pack consisted of a survey and
delivery control sheets for the retailer to complete.

The delivery control sheets were to be filled in on a daily basis by recording every
goods delivery to or from the store, during the week commencing Monday 25 July
until Sunday 31 July 2005. The survey was to be completed on Monday 1 August
2005, to reflect servicing activities from Monday 25 July to Sunday 31 July 2005. 117
surveys and 98 delivery control sheets were completed and returned to the City.

The findings of the study showed a high retailer level of satisfaction (less than 50%
not satisfied) relating to most issues. This included such issues as servicing access
times, loading zone locations, time constraints, servicing costs and number of
vehicles accessing the malls. Surprisingly, 58% were satisfied with the current
vehicle access times and only 25% supported increased access. Five per cent would
prefer reduced or prohibited service vehicle access. As expected, most retailers
would not support reduced hours of access.

Existing Vehicle Access to the Murray Street Mall

Service vehicles currently have access to the Murray Street Mall during the following
hours:-



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Monday                                    2.00am to 10.45am
Tuesday - Friday                          2.00am to 9.45am
Saturday                                  2.00am to 8.45am
Sunday                                    2.00am to 12.00 noon

A CCTV study of vehicle access to the Murray Street Mall on Monday 1 August 2005,
showed that a total of 255 vehicles accessed the Mall between 2.00am and 10.45am.
Monday is considered one of the busiest periods for servicing. 6.30am to 9.30am is
by far the busiest period, with over 70% of total vehicles entering during this period.

The majority of vehicles that use the mall, service the retail shops from the 110
metres of loading zones. David Jones, Target and Carillon Arcade have private
loading docks that have access from the mall and there are numerous lanes that are
used for servicing and private parking. (The attached map provides details of the
existing loading bays, lanes and private loading docks).

Emergency vehicles also require access to the mall at all times. This is controlled via
retractable bollards which are controlled via the City’s CCTV system and the City
Watch.

Murray Street Mall Upgrade

The proposed Murray Street Mall Upgrade incorporates new street furniture and
paving, street trading kiosks and an avenue of London Plane trees. The plan
proposes the removal of existing designated loading zones, but allows enough road
width to accommodate parked service vehicles on the northern side and through
traffic on the south. This effectively provides over 250 metres of loading zones. The
paving will be constructed to withstand the vehicle loads associated with service and
emergency vehicles expected to access the mall.


FINANCIAL IMPLICATIONS:

There are no financial implications related to this report.


COMMENTS:

Forrest Place Loading Dock operation

Improved management and utilisation of the existing space in the Forrest Place
loading dock could significantly improve the efficiency and capacity of this facility.
The 15 leased parking bays and garbage compactor/bin cleaning area could be
converted to service bays. The removal of the leased parking would result in a loss
of income in the order of $67,000 per annum. These leases are renewed on a
monthly basis. An alternate site would also need to be located for the garbage
compactor and bin cleaning. A 25 – 30% increase in servicing capacity could be
achieved by converting this space into loading bays. Improvements in efficiency
could also be achieved by improved management and compliance of the loading
bays and other equipment, such as trolleys, under the City’s control.

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For the loading dock to operate at its greatest capacity, it would be desirable to
provide a secondary goods distribution service, which would allow for the collection
and storage of goods, and subsequent delivery to retailers at an appropriate time
using small electric carts (as recommended in the Servicing the City Action Plan
Report). This proposal has been discussed with logistics companies and retailers at
the City Logistics Forums. A number of issues relating to the operation of such a
service have been raised. These include:-

•        additional costs associated with the service;
•        chain of control of the goods, between courier and retailer;
•        time delays associated with the service.

While a goods distribution service should be considered as a long term option and
warrants further investigation into the feasibility of such an operation, the operation of
the loading dock and restrictions to service vehicle access to the mall should not be
made reliant on this function.

It is appropriate for the City to improve the operation and efficiency of the loading
dock by utilising the existing leased parking and garbage compactor/bin cleaning
area for servicing. These modifications should be budgeted in the City’s 2006/07
budget and the lessee of the 15 parking bays be notified that their leases will not be
renewed.

Vehicle access to the Murray Street Mall

The Malls Servicing Study clearly demonstrates that the overwhelming majority of
retailers do not support reduced access to the malls for service vehicles. The current
system provides a convenient and efficient system for both the goods logistics
companies and the retailers. Deliveries are easily made during business hours when
the stores are open and staff are available to receive the delivery. While the
deliveries could be made from the Forrest Place loading dock, it is expected that
delivery time would be slightly increased.

For some of the day, it is expected that the existing loading dock would
accommodate the additional service vehicles accessing the Mall. It is likely that
demand would exceed capacity between the hours of 7.00am and 1.00pm if the Mall
was not open to service vehicles up to 10.00am. This is allowing for greater
distribution of serving demand to avoid the morning peak.

Access to the existing private loading docks is seen as a necessary requirement of
any servicing strategy for the mall. This could be better managed by ‘permit only’
access and should be negotiated with the owners of the docks. Private vehicle
access to private lanes could also be allowed, although access times should be
restricted.




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Pedestrian amenity during servicing times

Pedestrian access through the malls significantly increases from around 7.30am and
peaks between 8.00am and 8.30am. The volume of vehicles accessing the mall
during this time results in poor pedestrian amenity. The new William Street Train
Station will also significantly increase pedestrian numbers at the eastern end of the
mall. While there are no identified safety issues relating to the pedestrian/service
vehicle interaction, it is not considered an appropriate environment for a pedestrian
mall in a capital city.

Process to further restrict vehicle access to Murray Street Mall and increase
the use of the Forrest Place Loading Dock

Before any reduction to service vehicle access to the mall should be considered, the
capacity and operation of the Forrest Place loading dock should be improved to
accommodate additional demand. Detailed design and modifications costs should be
included in the 2006/07 budget.

Investigations into the feasibility of a secondary goods distribution service should
continue. This can be accommodated under existing operating budgets.

Once the Forrest Place loading dock is operating at a higher capacity, vehicle
restrictions should be considered to remove on-street servicing after 7.30am. Access
to private loading docks and access lanes could be allowed under a permit system.

No vehicle access should be allowed during the lunch-time period, other than
emergency vehicles.

If feasible, the secondary goods distribution service should be planned and budgeted
for in the short to medium term.


Moved by Cr McEvoy, seconded by Cr Kay

That the Council approves:-

1.       a detailed design of modifications to the Forrest Place Loading Dock
         to improve the capacity and operation of the facility with the costs
         associated with this work being considered in the 2006/07 budget;

2.       investigations into the feasibility of a secondary goods distribution
         service and if feasible, the service being planned and budgeted for
         in the short to medium term;



                                                                           (Cont’d)


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3.       increased vehicle restrictions to remove on-street servicing after
         7.30am once the Forrest Place Loading Dock is modified to operate
         at an adequate capacity. Access to private loading docks and lanes
         will be subject to a permit system;

4.       no vehicles accessing the Murray Street Mall between 10.00am and
         3.00pm, other than emergency vehicles, once the Forrest Place
         Loading Dock is modified to operate at an adequate capacity.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil
                                                     ITEM NO:




                                    PARKING COMMITTEE REPORTS


188/06 TENDER 059-05/06 - CONSTRUCTION OF AWNING, REGAL
       PLACE CAR PARK


BACKGROUND:

FILE REFERENCE:                           P1020965
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     17 February 2006
MAP / SCHEDULE:                           N/A

At the Parking Committee meeting held on 27 February 2006 the following alternate
recommendation to that of the administration was adopted:-

That the Council:-

1.       notes that no tenders were received for the construction and installation of a
         new steel framed awning at Regal Place Car Park;

2.       notes that following the unsuccessful tender, quotations were sought from four
         known contractors who had each confirmed an interest in this project, but at the
         end of this process no quotations were received;



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3.       does not approve the appointment of DCCM Pty Ltd as head contractor to
         construct and install a steel framed awning at Regal Place Car Park;

4.       requests the administration to investigate alternate options to the installation of
         an awning to improve the weather protection and sun control for the shops at
         the Regal Place Car Park.

In accordance with Regulation 11(da) of the Local Government (Administration)
Regulations 1996 the reason for the decision made being significantly different
to that recommended is because the Parking Committee considered that there
was a risk of the cost of the project escalating due to the current condition of
the construction industry.

The administration’s original recommendation is set out below:-

That the Council:-

1.       notes that no tenders were received for the construction and installation of a
         new steel framed awning at Regal Place Car Park;

2.       notes that following the unsuccessful tender, quotations were sought from four
         known contractors who had each confirmed an interest in this project, but at the
         end of this process no quotations were received;

3.       approves the appointment of DCCM Pty Ltd as head contractor at an hourly rate
         of $122.19 (excluding GST), plus a margin of 15% on subcontractors fees and
         full reimbursement of equipment hire costs;

4.       notes the expenditure in part 3 above being charged to Budget Item ‘Other
         Property and Services - Unclassified - External Sun Control System for Shops
         Regal Place Car Park’.

The invitation for suitably qualified contractors to remove the existing street awning
and construct and install a new steel framed awning, to improve the weather
protection and sun control for the shops at the Regal Place Car Park, was advertised
in the tender section of The West Australian newspaper on 9 November 2005.

At the close of tender, no submissions were received.

Acting on the exemption from the requirement to re-tender any purchase of goods or
services which has been the subject of a public tender within the previous six
months, set out in Section 11 (2)(c)(i) of the Local Government (Functions and
General) Regulations 1996, quotations were then sought from four known building
contractors who had confirmed an interest in this project. At the close of the quotation
period on 9 February 2006, no quotations were received.




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LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government (Functions and General) Regulations
                                          1996.
Section:                                  11-24 - Tenders for Providing Goods or Services.



DETAILS:

Whilst no quotations were received, DCCM Pty Ltd, an engineering and project
management consultancy known to the City through previous satisfactory
maintenance and construction projects, has offered to undertake this work on a “cost
plus” basis.

Their proposal is that DCCM Pty Ltd would act as the head contractor to appoint,
coordinate and supervise various trades required for the different project tasks at an
agreed hourly rate, plus a 15% margin on suppliers and sub-contractors costs, with
the City reimbursing the cost of any equipment hire.

The fee structure proposed is as follows:-

 Costs                                                                     Rate
 Project Management                                                        $122.19 per hour
 Supplier/Subcontractors Invoices                                          15% margin
 Equipment Hire                                                            Coates Hire rates

This proposal leaves the commercial risks for cost blow-out with the City, but that
appears to be the only basis on which any contractor will take this work, due to the
current buoyancy of the construction industry and the relative complexity of this
project.

It is considered to be appropriate for the City to accept the risks with a “no fixed
price” contract in these circumstances, as this project cannot reasonably be deferred,
due to the stock losses through sun damage, incurred by the convenience store, as
well as the previously recorded impacts of direct sunlight on the other businesses in
this property.

As DCCM Pty Ltd was the only contractor to provide an alternative proposal to
complete this project, appointment is recommended.




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FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               AS02080
BUDGET ITEM:                              Other Property and Services - Unclassified -
                                          External Sun Control System for Shops Regal
                                          Place Car Park.
BUDGET PAGE NUMBER:                       23
BUDGETED AMOUNT:                          $280,000
AMOUNT SPENT TO DATE:                     $ 20,150 (architects fees – figure includes undrawn
                                          commitment for full fees)
PROPOSED COST:                            $260,000 (not fixed)
BALANCE:                                  $    (150)

All figures quoted in this report are exclusive of GST.

COMMENTS:

This proposal is entirely different to the normal contractor/client relationship. In order
to help the contractor to contain costs, it is intended that full access be given to the
City’s architect, their engineering sub-consultant and their cost advisers.

A copy of the architect’s cost plan has been released to DCCM Pty Ltd. It is intended
that they will obtain the architect’s approval to sub-contractors quotations or
schedules of rates, before they are appointed.

Even with this safeguard, this process has the potential for the final cost to exceed
the budget. However, it is considered that there is no alternative, but to deal with that
when, and if, it arises.


Moved by Cr McEvoy, seconded by Cr Kay

That the Council:-

1.       notes that no tenders were received for the construction and
         installation of a new steel framed awning at Regal Place Car Park;

2.       notes that following the unsuccessful tender, quotations were
         sought from four known contractors who had each confirmed an
         interest in this project, but at the end of this process no quotations
         were received;

3.       does not approve the appointment of DCCM Pty Ltd as head
         contractor to construct and install a steel framed awning at Regal
         Place Car Park;

                                                                                    (Cont’d)


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4.       requests the administration to investigate alternate options to the
         installation of an awning to improve the weather protection and sun
         control for the shops at the Regal Place Car Park.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



189/06 TENDER 063-05/06 - REFURBISHMENT OF CONTROL
       ROOM, CONCERT HALL CAR PARK


BACKGROUND:

FILE REFERENCE:                           P1021139
RESPONSIBLE DIRECTOR:                     Garry Dunne, Director Service Units
DATE:                                     12 February 2006
MAP / SCHEDULE:                           N/A

The Committee recommendation to the Council for this report was resolved by the
Parking Committee at its meeting held on 27 February 2006 and also at the Finance
and Budget Committee meeting held on 7 March 2006 where the unbudgeted
expenditure was endorsed.

The Committee recommendation to the Council is the same as that
recommended by the administration.

The invitation for building contractors to submit tenders to extend and modify the
Concert Hall Car Park control room to accommodate the control equipment for the
adjacent Terrace Road ground level car park, and to improve customer access to the
control room was advertised in the tender section of The West Australian newspaper
on 18 January 2006.

The control room at this car park has not been altered since the property was
completed in 1973, whereas work practices and occupational safety and health
requirements have. Further, this control room serves an important customer service
function when events are held at the Perth Concert Hall.




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The project to extend and improve this facility will not be impacted by the proposed
new rehearsal and administrative facilities to accommodate the West Australian
Symphony Orchestra. The car park control room is located on the western side of
the internal motor vehicle ramp, which will remain in place.


LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government (Functions and General) Regulations
                                          1996.
Section:                                  11-24 - Tenders for Providing Goods or Services.


DETAILS:

Seven sets of tender documents were collected or downloaded from the City of Perth
website during the tender period.

The tender closed at 2.00pm on Thursday 9 February 2006 and one submission was
received as follows:-

 Tender                                                                         Tender Sum
 TJ & PJ Flood                                                                      $61,583

The tender was assessed on the following published criteria:-

•        Appreciation of the brief and proposed methodology of works.
•        Experience with similar works.
•        Program of works / capability to complete works within six weeks.
•        Qualifications of project personnel.
•        Safety management expertise.

TJ & PJ Flood’s tender submission was incomplete, as the qualitative assessment
criteria were not addressed. However, the City of Perth has previously engaged TJ &
PJ Flood in numerous projects and they have demonstrated their competency,
experience and qualifications.

TJ & PJ Flood have successfully completed similar car park control room upgrades at
the Cultural Centre and Citiplace car parks, as well as the recent extensions to the
store room located on the City Station Concourse.

They have a good understanding of the scope of works and have provided a program
that is acceptable.




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The budget allocation for this project was $40,000. With some expansion of the
scope of works prior to the tender; the current industry demand for building trades;
and difficulty with vehicle access at the Perth Concert Hall, it was expected that this
project would exceed budget.

It is proposed that additional funds of $35,000 be accessed from the Capital Works
budget ‘Replace Air-conditioning Units - Trackside Bakery’, as this work will not be
completed as a stand alone project this financial year. It will be combined with the
City Station retail reconfiguration project which is expected to be tendered in May
2006, and funded in the 2006/07 budget.

Access to some of this budget allocation is intended to fund the $21,583 shortfall
between the budget allocation and the tender, plus a client contingency allowance of
$13,417, which may not be expended, if no latent defects or design errors are
encountered.


FINANCIAL IMPLICATIONS:

Budget Item where monies have been / will be fully expended
ACCOUNT NO:                   CW08910
BUDGET ITEM:                  Transport - Parking Facilities - Multi-Storey Car
                              Parks - Redevelopment of Control Room - Perth
                              Concert Hall Car Park.
BUDGET PAGE NUMBER:           22
BUDGETED AMOUNT:              $40,000
AMOUNT SPENT TO DATE:         Nil
PROPOSED COST:                $75,000
BALANCE REQUIRED:             $35,000


Budget Item where additional funds to come from

ACCOUNT NO:                               CW06260
BUDGET ITEM:                              Education and Welfare - Aged and Disabled -
                                          Replace Air-conditioning Units - Trackside Bakery.
BUDGET PAGE NUMBER:                       19
BUDGETED AMOUNT:                          $66,379
AMOUNT SPENT TO DATE:                     Nil
PROPOSED COST:                            $35,000
BALANCE:                                  $31,379

All figures quoted in this report are exclusive of GST.


COMMENTS:

It is therefore recommended that the tender from TJ & PJ Flood is accepted.



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Moved by Cr McEvoy, seconded by Cr Davidson

That the Council:-

1.       accepts the tender submitted by TJ & PJ Flood to extend and modify
         the Perth Concert Hall Car Park control room, at a cost of $61,583
         (excluding GST);

2.       notes that $40,000 of the expenditure detailed in part 1 above, is to
         be charged to Budget Item ‘Transport - Parking Facilities - Multi-
         Storey Car Parks - Redevelopment of Control Room - Perth Concert
         Hall Car Park’;

3.       APPROVES BY AN ABSOLUTE MAJORITY the unbudgeted
         expenditure of $35,000 to fund the $21,583 shortfall between the
         contract in part 1 above and the account balance in part 2 above,
         plus a contingency of $13,417;

4.       notes that the unbudgeted expenditure in part 3 above can be
         funded from Budget Item ‘Education and Welfare - Aged and
         Disabled - Replace Air-conditioning Units - Trackside Bakery’, which
         will not be dealt with as a stand-alone project in the current financial
         year.

The motion was put and carried by an absolute majority

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



190/06 REVIEW OF PARKING FEES 2006/07


BACKGROUND:

FILE REFERENCE:                           P1018509 and P1003659-5
RESPONSIBLE DIRECTOR:                     Doug Forster, Director Business Units
DATE:                                     20 February 2006
MAP / SCHEDULE:                           Schedule 14 - Proposed Schedule of Fees.
                                          Schedule 15 - Private Car Park Providers – Fee
                                          Comparison.


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The Committee recommendation to the Council for this report was resolved by the
Parking Committee at its meeting held on 27 February 2006.

The Committee recommendation to the Council is the same as that
recommended by the administration.

The off-street and on-street parking fees have been reviewed in accordance with the
Council’s Budget Policy and anticipated influences on the business for the coming
year.

In the 2005/06 budget the short-term hourly rate in car parks was increased by
10 cents for all facilities. Long-term (commuter) fees generally were not increased.
Two new initiatives were introduced, being a capped maximum fee for a fixed period
of parking in selected car parks; and fixed pre-pay fees at the Perth Concert Hall and
His Majesty’s car parks for large events at the adjoining entertainment facilities.

Parking levies, as imposed by the State Government, increased from $185 to $189
for long-term (commuter) bays and from $160 to $163.50 short-term (shopper) for the
year. In total, the City will pay $2.6 million approximately in parking levies for the
2005/06 year.

Both long-stay and short-stay facilities overall have traded above budget projections
although variation does occur from car park to car park due to localised
circumstances. The transition by commuters to public transport appears to have
slowed as indicated by steady figures in the major commuter car parks.

Trading in the Convention Centre car park since its opening on 14 July 2004 has
been well above expectations. In the initial business case a three year ramp-up
period was allowed. The facility is now operating at near capacity most week days.
Changing the fee structure to a capped maximum rate for a 10 hour block of parking
has obviously been attractive to commuter customers who are now occupying the
major proportion of the car park. Having a large commuter clientele is creating
difficulties servicing the Convention Centre above. This issue is discussed in some
detail later in the report.

The closure and probable closure of a number of car parks during the 2006/07 year
has the potential to significantly impact on financial results. This issue is also further
discussed below.


LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               Local Government Act 1995.
Section:                                  Perth Parking Act 1999.

Strategic Plan
Key Result Area:                          Prosperous City.
Strategy:                                 Business City Strategy.



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Policy
Policy No and Name:                       CS24 - Budget Policy relating to car parking business.


DETAILS:

1.       2005/06 Financial Performance

         Total income from the CPP City of Perth car parks for the 2005/06 year, if the
         current patronage continues, will be some $ 2.732 million above that budgeted.
         Below is a summary table of the projections:-

                                 Table 1 - Projected Financial Results - 2005/06

        Programme Activity                Budget       Projected       Budget        Projected
                                          Income     Actual Income   Expenditure      Actual
                                          2005/06       2005/06        2005/06      Expenditure
                                           $ 000         $ 000          $ 000          $ 000
      Multi-storey                          13,231         13,376          8,591          8,422
      Ground level                           7,045           7,658         5,603          5,684
      Convention Centre                      3,433           5,260         3,982          3,739
      Kerbside (on-street)                   6,222           6,369         2,831          2,515
      Total                                 29,931         32,663        21,007          20,360

         Of particular note (see Schedule 14) is the favourable performance of the
         Entertainment Centre, Plain Street, Queens Gardens, Terrace Road,
         Convention Centre, Mayfair Street and Regal Place car parks.

         The establishment of Harbour Town, RAC and Woodside buildings have
         stimulated patronage into the Entertainment Centre car park. Its probable
         closure will create a significant parking demand in that area. Plain Street and
         Queens Gardens patronage have increased due to the closure of the Causeway
         car park for Point Fraser Stage 2 development. Terrace Road, Concert Hall
         and special events parking in particular experienced two months of better than
         average performance due to the Cirque du Soleil “Quidam” (additional
         $307,000) on the Langley Park.

         Regal Place car park uptake has been significant since the establishment of the
         ABC complex, the low fees and the continued growth in and around Claisebrook
         Cove in East Perth.

         In the 2006/07 year the Entertainment Centre car park will be closed. The
         Causeway car park will re-open however, it will be short-term and little income
         is expected. Cirque du Soleil may return in 2007 however is unconfirmed; the
         additional bays established at Plain Street will revert to open space; and the
         East Perth Redevelopment Authority (EPRA) may force the closure of Queens
         Gardens car park. These likely changes make financial predictions challenging.

         There are eight possible closures and openings of CPP car parks likely to
         impact on 2006/07 financial results as follows:-


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                              Car Park         Likely Open       Likely Close       No. of
                                                                                    Bays
           Entertainment Centre                                  April 2006          615
           Elder Street                                        December 2006         480
           Moore Street                                          June 2006           56
           Via Torre                                           December 2006         80
           Plain Street extension                                May 2006             70
           Lot 1192 (new Wellington             July 2006                            280
           Street)
           Point Fraser (Causeway)             May 2006                              280
           City West Centre                  December 2006                           N/A
                                                (CPP to
                                                manage)

         The financial impact based on 2005/06 rates, should these changes occur, is a
         loss in income of $1.227 million.

2.       Market Fee Comparisons

         Overall the City’s parking fees are below those of private parking providers. It
         can be seen from Schedule 15 – (Private car park providers – fee comparisons)
         and Schedule 14 – (Proposed Schedule of Fees) that both hourly rates and
         daily maximum rates are generally less in the City’s facilities. There are
         occasional times and circumstances where competitors artificially lower their
         rates to attract patrons off peak or to change parking habits.

         The introduction of Early Bird (before 7.30am) and capped 10 hours parking in
         the CPP facilities have been successful. These initiatives have provided
         customers with a choice which they are exercising. Over the week 14-20
         November 2005 for example some 9,200 or 22% of entries to car parks were
         Early Bird.

3.       Fee Options for 2006/07

         Three options for parking fees for the 2006/07 year are presented for
         consideration.

         Schedule 14 (proposed Schedule of Fees) provides the financial outcome of the
         three options.

         3.1 Option 1 - No Increase

                   In summary, the first option of no increase in comparison to 2005/06
                   projections is estimated to result in a loss of income due to car park
                   closures in the order of $1.227 million. In addition, costs will escalate
                   $0.496 million due to CPI and parking levy increases. Cost escalation will
                   be offset by approximately the same amount in rental savings on the
                   Entertainment Centre car park. No information is available on the parking


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                   levy movement at this time, however it is not expected to increase above
                   inflation.

         3.2 Option 2 - Apply CPI Increase to all Fees

                   An increase in fees across the board by CPI, and then rounding the
                   increase to match available currency denominations will result in variations
                   of fee increases from car park to car park and add unnecessary confusion
                   to customers. The net revenue impact will be a loss of $0.363 million as
                   the rounding down effect generates less income. Costs will be the same
                   as for Option 1.

         3.3 Option 3 - Adjust Fees at Selected Car Parks

                   The approach which will be recommended is to increase or decrease fees
                   in selected car parks based upon anticipated operating conditions,
                   customer demand and external influences. The car parks where fees are
                   recommended to move are discussed below.

                   3.3.1          Regal Place Car Park

                                  Fees at Regal Place multi-storey car park have remained static for
                                  four years. A slow uptake in use was experienced as East Perth
                                  developed. Occupancy during week days is now exceeding 70%
                                  and the long-stay and hourly rates should be increased to be
                                  brought into line with other parking stations. Rather than apply a
                                  full increase over one year, the increases have been proposed to
                                  be staged over two years – the first of which will increase the fee
                                  from $5.60/day and $1.20/hour to $6.00 and $1.40 respectively.

                                  It is proposed to retain the Resident Parking Out-of-Hours monthly
                                  fee at $70.00.

                   3.3.2          Selected Short-term Car Parks

                                  It is recommended that the hourly and daily rates be adjusted in
                                  various car parks over and above those specifically addressed in
                                  this report. The reasons vary from site to site. Each facility has a
                                  different customer base, utilisation, opening hours, operating costs
                                  and business/social support role.

                                  For example, construction of the new entry to the State Library car
                                  park from James Street will incur capital cost to improve vehicle
                                  and pedestrian access to and from Northbridge.

                                  The Council House car park is full on the majority of weekdays.
                                  A nearby private car park on Mounts Bay Road is charging $3.50
                                  per hour or $28.00 per day.



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                   3.3.3          Roe Street Car Park

                                  It is recommended that the Roe Street long-term rate be reduced
                                  from $9.60 to $8.00 during weekday business hours. The hourly
                                  rate would remain at $1.80 except Friday and Saturday nights
                                  when it will increase to $2.00 per hour.

                                  The reason for the reduction in long-term rate is that with the
                                  closure of the Entertainment Centre car park on the southern side
                                  of the railway line, it is hoped that the lower fee will attract
                                  commuter traffic for daytime parking to Roe Street. It is proposed
                                  to promote the car park accordingly.

                                  Extensive vandalism occurs on Friday and Saturday nights. The
                                  increased hourly rate will off-set that cost.

                   3.3.4          The Garage – Wellington Street

                                  Monthly fees at the garage have been static at $277/month for the
                                  past two years. It is appropriate given cost escalations that they
                                  be increased to $290/month.

                   3.3.5          Convention Centre Car Park

                                  As indicated earlier in this report, it is anticipated that the
                                  Convention Centre operators (Spotless) may invoke the clauses in
                                  the agreement between themselves and the City as to the
                                  provision of bays for events. A number of initiatives have been
                                  introduced (and previously reported on) to alleviate the perceived
                                  lack of bays for events, however Spotless is not satisfied that their
                                  customers are receiving priority.

                                  One way of dissuading some commuter car parking, thus
                                  releasing more for Events parking, is through a fee structure. It is
                                  therefore proposed that the existing fee structure of $11.00 cap for
                                  10 hours parking with the hourly rate of $3.50 applying thereafter
                                  be increased to the following:-

                                          Weekdays        7.30am to 6.00pm         $12.00/10 hours

                                    The balance of fees will remain the same being:-

                                          Weekdays        6.00pm to 7.30am         $11.00/10 hours
                                          Weekends                                 $11.00/10 hours
                                           All times          Hourly rate               $3.50/hour




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                   3.3.6          Pre-paid Fees – Concert Hall and His Majesty’s Car Park

                                  To facilitate convenient access and egress from the above two car
                                  parks when events were being conducted at the Concert Hall and
                                  His Majesty’s Theatre respectively, pre-paid options of $5.00 and
                                  $7.00 per entry were introduced in 2005/06. For an average four
                                  hour show the normal hourly rates total $6.40 and $8.40 at the
                                  Concert Hall and His Majesty’s car parks respectively. Raising the
                                  pre-paids to $6.00 and $8.00 will provide a discount as well as
                                  quick convenient payment.

                   3.3.7          Car Pooling

                                  The car pooling discounted fees currently available at Queens
                                  Gardens and Mayfair Street are $4.00 and $4.50 per car. The
                                  rates have remained static for two years and it is appropriate that
                                  they increase to $4.50 and $5.00 respectively.

                   3.3.8          Mayfair Street Car Park

                                  The growth in property development in West Perth has been
                                  mirrored in car park patronage. Hourly rates were lifted by 10
                                  cents in 2005/06 and should remain as is. However, the 10 hour
                                  capped rate of $8.20 is recommended to increase to $8.50.


4.       Public Transport Comparison

         On the assumption that the majority of people commuting to the city each
         workday come from suburbs in the second and third zones of the public
         transport network then on average they will pay $6.50 to $7.00 return. Should
         they drive their car to a “Kiss N’ Ride” then a further dollar will be added to their
         daily travelling expenses. The majority of CPP central city commuter car parks
         offer on average a 10 hour block of parking for $9.70 or an Early Bird (before
         7.30am) of $7.80.

         If patrons are prepared to park at one of the outer CBD car parks they will pay
         on average $6.00 - $7.00 per 10 hour block. On the above basis, the parking
         rate offered by the City is cost competitive albeit the patron has to pay fuel and
         operating costs for their vehicle offset by the convenience of having their vehicle
         in town.

5.       On-Street Parking Fees

         A recent article from an American Transport Alternatives group magazine is
         worthy of quotation in part.….“when it comes to parking policy, New York City
         has it backwards….. it should cost far more to park in a scarce on-street spot
         than at a nearby parking garage. Kerbside parking is essential for delivery
         trucks and service vehicles and business customers….irrationally, while it costs


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         $10 - $20 an hour to park in a Midtown parking garage, the City charges just $2
         an hour for on-street unrestricted parking spaces…”

         The City of Perth has historically maintained a higher charge for on-street
         parking than off-street for precisely the reasons cited in the ATA article. At
         present the inner area of the city on-street fees are $2.40 per hour and outer
         area $1.70 per hour. By comparison Citiplace and His Majesty’s are proposed
         at $2.20 per hour (inner); while Fitzgerald and Goderich are $1.50 (outer).

         To maintain a margin which encourages long-stay term motorists “off-street” for
         turnover and traffic management purposes it will be recommended that both
         fees are increased by 10 cents per hour.


COMMENTS:

The proposed fee adjustments and new fees, if adopted, are projected to generate a
total income of $32.821 million for 2006/07. In comparison, projected income for
2005/06 is $32.663 million. The moderate revenue increase will be offset by
operational expenditure including CPI increases and parking levy increases albeit
reduced rental costs will off-set the increases.

It is noted that the closure of the Entertainment Centre car park, reduction in the
capacity of Plain Street, closure of Moore Street, no Cirque du Soleil on Langley
Park, possible closure of Elder Street for reconstruction and competing interests for
the Convention Centre bays will all influence parking income for the next year.


Moved by Cr McEvoy, seconded by Cr Kay

That the Council approves for inclusion in the 2006/07 budget, the
parking fees as recommended in Option 3 of the attached Schedule 14.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil




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191/06 ROYAL STREET - REQUEST FOR FREE ON-STREET
       PARKING


BACKGROUND:

FILE REFERENCE:                           P1018838
RESPONSIBLE DIRECTOR:                     Peter Monks, Director Planning and Development
DATE:                                     30 January 2006
MAP / SCHEDULE:                           Map - Royal Street 15 Minute Parking.

At the Parking Committee meeting held on 27 February 2006 the following alternate
recommendation to that of the administration was adopted:-

That the Council approves the establishment of two free 15-minute parking bays,
operative at all times, on the south side of Royal Street commencing 50.5 metres
west of Plain Street and extending 12 metres westwards, in lieu of the two existing
30-minute ticket parking bays.

In accordance with Regulation 11(da) of the Local Government (Administration)
Regulations 1996 the reason for the decision made being significantly different
to that recommended is because the Parking Committee considered that there
was a need to provide free short-term parking in this section of Royal Street.

The administration’s original recommendation is set out below:-

That:-

1.       the request to change the existing 30 minute ticket parking in Royal Street to 15
         minute free parking bays, be declined;

2.       the Council approves the establishment of two 15 minute metered parking bays,
         operative at all times, on the south side of Royal Street commencing 50.5
         metres west of Plain Street and extending 12.0 metres westwards, in lieu of two
         existing 30 minute ticket parking bays.

At its meeting held on 30 March 2004, the Council resolved to approve the
installation of ticket machines in the portion of Royal Street, between Plain Street and
Bennett Street.

Following a request of the then Budget and Business Opportunities Committee to
review the ticket parking in Royal Street, the Council at its meeting held on
7 December 2004, resolved to maintain the existing ticket machines in Royal Street,
between Plain Street and Bennett Street.




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LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation                               City of Perth Parking Local Law 1999.
Section:                                  Part 2 – Stopping and Parking Generally.

Strategic Plan
Key Result Area:                          Accessible City.
Strategy:                                 Movement and Access Strategy.

Policy
Policy No and Name:                       SU-52 Parking Restrictions – Kerbside.


DETAILS:

A petition containing 191 signatures has been submitted by the East Village Fresh
supermarket, requesting that the existing 30 minute ticket parking in Royal Street be
changed to 15 minute “free” parking.

In 2003, the prospective lessee of a shop under the City’s Regal Place Car Park
made the offer to lease conditionally on the City amending the two hour parking
restrictions in Royal Street and Regal Place to 30 minute parking. Over 13 and
14 October 2003, 241 letters were sent to businesses, residents and owners of
properties neighbouring the affected area, advising of the proposal to convert the two
hour parking bays to 30 minute bays. Nineteen submissions were received on this
proposal, five in favour and fourteen against. The Council at its meeting held on
18 November 2003, resolved to establish eighteen 30 minute bays in Royal Street
adjacent the shop in lieu of the 15 minute and two hour parking restrictions.

More recently the Council approved the establishment of two non-fee 15 minute
parking bays located 50 metres west of the supermarket on the north side of Royal
Street.

An inspection of the area has shown that the on-street parking is generally at a
premium during both day and night times. The parking restrictions in Royal Street
operate from 8.00am – 5.30pm Monday to Friday and 8.00am to 12.00 noon
Saturdays.

The City has recently trialled the provision of 10 dedicated bays within the City’s
Regal Place Car Park for the exclusive use of the supermarket customers. The trial
showed that the bays were rarely used and the City is now reviewing this proposal.




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FINANCIAL IMPLICATIONS:

ACCOUNT NO:                               CL07061210-0000
BUDGET ITEM:                              Transport - Parking Facilities -Kerbside Parking
                                          (VAR)
BUDGET PAGE NUMBER:                       13
BUDGETED AMOUNT:                          $352,739
AMOUNT SPENT TO DATE:                     $131,120
PROPOSED COST:                            $    300
BALANCE:                                  $221,319

All figures quoted in this report are exclusive of GST.


COMMENTS:

Many business owners in this area have requested “free parking” since ticket parking
was introduced. The City has consistently opposed this move and the Council at its
meeting held on 7 December 2004 resolved to maintain the existing ticket machines
in Royal Street, between Plain Street and Bennett Street.

The main advantage of ticket parking is that motorists tend not to over stay, thus
maintaining turn over of parking facilities. It also makes the policing of the parking
bays more efficient for the Parking Information Officers.

Although the petition indicated strong support for “free parking”, it is natural that most
people would rather not pay for parking. However, this would result in an abuse of
the parking provisions and parking in the street would be more difficult to find without
constant patrols by Parking Information Officers.

Notwithstanding that two non-fee 15 minute parking bays are located about 50
metres west of the supermarket, it is considered that the introduction of additional
non-fee parking could prompt further requests for this type of parking in the area.
However, as the supermarket remains open until 11.00pm, there is evidence that the
customers would experience difficulties finding available short stay car bays after
5.30pm, when the on-street parking becomes unrestricted and is occupied by either
staff or patrons of the nearby taverns and restaurants.

Accordingly, it is considered that approval could be given to the establishment of two
15 minute paid parking bays operating at all times on the south side of Royal Street
immediately adjacent to the supermarket.

In this instance, as it is not cost justifiable to install a dedicated ticket machine for two
bays, it is proposed that a single, double headed meter be installed between the two
bays.




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MINUTES                                               - 164 -                  14 MARCH 2006

Moved by Cr Scaffidi, seconded by Cr Davidson

That the Council approves the establishment of two free 15-minute
parking bays, operative at all times, on the south side of Royal Street
commencing 50.5 metres west of Plain Street and extending 12 metres
westwards, in lieu of the two existing 30-minute ticket parking bays.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil
                                                      ITEM NO:




                                             OTHER REPORTS


192/06 DESIGN ADVISORY COMMITTEE – MINUTES OF THE
       MEETING HELD ON 16 FEBRUARY 2006


BACKGROUND:

FILE REFERENCE:                           P1018637
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     8 March 2006
MAP / SCHEDULE:                           N/A

DETAILS:

The Design Advisory Committee is required to provide independent technical advice
and recommendations to the Council in respect to applications requesting a Plot
Ratio Bonus in the Central Area and design issues on other applications referred to it
for consideration.


COMMENTS:

The confirmed minutes of the meeting of the Design Advisory Committee held on
16 February 2006 have previously been distributed to Elected Members.




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COUNCIL
MINUTES                                                - 165 -                   14 MARCH 2006

Members of the public interested in viewing the documents are advised they may do
so at the Customer Service Centre on the ground floor of Council House or on the
City of Perth website at www.perth.wa.gov.au.


Moved by Cr Davidson, seconded by Cr Kay

That the Council notes the confirmed minutes of the Design Advisory
Committee meeting held on 16 February 2006.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



193/06 PLANNING COMMITTEE – MINUTES OF THE MEETING
       HELD ON 14 FEBRUARY 2006


BACKGROUND:

FILE REFERENCE:                           P1018485
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     8 March 2006
MAP / SCHEDULE:                           N/A


DETAILS:

The role and function of the Planning Committee is as follows:-

To oversee and make recommendations to the Council on matters related to:-

1.       development, building, demolition, sign and alfresco dining applications and
         proposals for subdivision or amalgamation;
2.       the City Planning Scheme and planning policies;
3.       identification of long term planning opportunities and major projects, including
         the Foreshore Action Plan, Performing Arts Precinct and Northbridge Link
         Project;



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COUNCIL
MINUTES                                                 - 166 -                    14 MARCH 2006

4.       strategic town planning initiatives and economic development;
5.       Heritage, including:-
         5.1 the City of Perth Municipal Inventory;
         5.2 the Register of Places of Cultural Heritage Significance referred to in City
             Planning Scheme No 2, and management of same;
         5.3 heritage incentive initiatives;
6.       transport and traffic network planning issues;
7.       environmental                    improvement   strategies   including   environmental   noise
         management;
8.       liquor licensing;
9.       land administration issues, such as street names, closures of roads and rights-
         of-way and vesting of reserves;
10. applications for events held within the City of Perth that require planning
    approval as a result of excessive noise or traffic management proposals.


COMMENTS:

The confirmed minutes of the Planning Committee meeting held on 14 February
2006 have previously been distributed to Elected Members.

Members of the public interested in viewing the document are advised they may do
so at the Customer Service Centre on the ground floor of Council House or on the
City of Perth website at www.perth.wa.gov.au.


Moved by Cr Davidson, seconded by Cr Kay

That the Council notes the confirmed minutes of the Planning Committee
meeting held on 14 February 2006.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil




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COUNCIL
MINUTES                                               - 167 -                  14 MARCH 2006

194/06 MARKETING, SPONSORSHIP AND INTERNATIONAL
       RELATIONS COMMITTEE – MINUTES OF THE MEETING
       HELD ON 7 FEBRUARY 2006


BACKGROUND:

FILE REFERENCE:                           P1018486
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     8 March 2006
MAP / SCHEDULE:                           N/A


DETAILS:

The role and function of the Marketing, Sponsorship and International Relations
Committee was as follows:-

To:-

1.       oversee and make recommendations to the Council on matters related to:-

         1.1 marketing of the city, except for those matters within the purview of the
             Parking Committee;

         1.2 initiatives to promote Perth as a tourist destination;

         1.3 events held in Forrest Place and the Hay and Murray Street Malls and
             other Council reserves and parks;

         1.4 international relations including Sister City relationships and U.S. Naval
             visits and world energy city partnerships;

         1.5 the implementation of the Christmas Decorations Strategy;

         1.6 the management of the Australia Day Celebrations, in accordance with the
             Committee’s Delegation of Authority;

         1.7 street busking in the City;

         1.8 use of the City’s banner and flag sites;

2.       assess requests made to the Council for donations and sponsorship, with
         authority to approve or decline requests of $10,000 or less;

3.       assess requests to waive fees associated with the hire of the City's exhibition
         screens in accordance with Procedure PR0720, with authority to approve or
         decline requests over $5,000.


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COUNCIL
MINUTES                                                - 168 -                   14 MARCH 2006

COMMENTS:

The confirmed minutes of the meeting of the Marketing, Sponsorship and
International Relations Committee held on 7 February 2006 have previously been
distributed to Elected Members.

Members of the public interested in viewing the document are advised they may do
so at the Customer Service Centre on the ground floor of Council House or on the
City of Perth website at www.perth.wa.gov.au.


Moved by Cr Davidson, seconded by Cr Kay

That the Council notes the confirmed minutes of the Marketing,
Sponsorship and International Relations Committee meeting held on
7 February 2006.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



195/06 FINANCE AND BUDGET COMMITTEE – MINUTES OF THE
       MEETING HELD ON 14 FEBRUARY 2006


BACKGROUND:

FILE REFERENCE:                           P1014037-10
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     8 March 2006
MAP / SCHEDULE:                           N/A


DETAILS:

The role and function of the Finance and Budget Committee is as follows:-

To oversee and make recommendations to the Council on matters related to:-




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COUNCIL
MINUTES                                     - 169 -                       14 MARCH 2006

1.       the financial management of the City including budgeting, payment of accounts,
         collection of debts, investment of funds and write-offs;
2.       strategic and annual plans;
3.       all proposals for unbudgeted expenditure;
4.       property management;
5.       business opportunities and proposals having the potential to achieve new
         income or savings for the City, which may have been initiated by other
         Committees of the Council;
6.       audits and the appointment of the City’s auditor, as follows:-
         6.1 carrying out of its functions in relation to audit of the Annual Accounts;
         6.2 development of a process to be used to select and appoint an external
             auditor and the relationship with the auditor;
         6.3 integrity of financial reporting;
         6.4 impact of any changes to accounting standards and policies and their
             impact on financial statements;
         6.5 adequacy of internal controls and compliance systems to identify and
             manage risks.


COMMENTS:

The confirmed minutes of the Finance and Budget Committee meeting held on
14 February 2006 have previously been distributed to Elected Members.

Members of the public interested in viewing the document are advised they may do
so at the Customer Service Centre on the ground floor of Council House or on the
City of Perth website at www.perth.wa.gov.au.


Moved by Cr Davidson, seconded by Cr Kay

That the Council notes the confirmed minutes of the Finance and Budget
Committee meeting held on 14 February 2006.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



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COUNCIL
MINUTES                                                - 170 -                   14 MARCH 2006

196/06 GENERAL PURPOSES COMMITTEE – MINUTES OF THE
       MEETING HELD ON 7 FEBRUARY 2006


BACKGROUND:

FILE REFERENCE:                           P1018484
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     8 March 2006
MAP / SCHEDULE:                           N/A


DETAILS:

The role and function of the General Purposes Committee is as follows:-

To oversee and make recommendations to the Council on matters related to:-

1.       elections and the electoral roll;
2.       safety and security within the City of Perth;
3.       Elected Members, including protocols and procedures, benefits and allowances;
4.       house management issues, including the Dining Room and Civic Receptions;
5.       management and issues relating to the Council’s civic buildings, namely Council
         House, the Perth Town Hall and the Perth Concert Hall;
6.       legislative issues including the Council’s policies, local laws, Register of
         Delegations, and reviews of the Local Government Act 1995;
7.       public art, art purchases and management of the City’s art collection;
8.       requests for receptions referred to the Committee by the Lord Mayor, with
         authority to approve or decline requests of $5,000 or less;
9.       public health;
10. community services and operations within Council controlled facilities.


COMMENTS:

The confirmed minutes of the General Purposes Committee meeting held on
7 February 2006 have previously been distributed to Elected Members.

Members of the public interested in viewing the document are advised they may do
so at the Customer Service Centre on the ground floor of Council House or on the
City of Perth website at www.perth.wa.gov.au.




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COUNCIL
MINUTES                                                - 171 -                   14 MARCH 2006

Moved by Cr Davidson, seconded by Cr Kay

That the Council notes the confirmed minutes of the General Purposes
Committee meeting held on 7 February 2006.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil



197/06 PARKING COMMITTEE – MINUTES OF THE MEETING HELD
       ON 6 FEBRUARY 2006


BACKGROUND:

FILE REFERENCE:                           P1020567
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     8 March 2006
MAP / SCHEDULE:                           N/A

DETAILS:

The role and function of the Parking Committee is as follows:-

To oversee and make recommendations to the Council on matters related to:-

1.       the development, management, operation, fee-setting and marketing of Council
         owned or operated off-street parking facilities;

2.       the management and enforcement of permanent and temporary on-street
         parking proposals or restrictions and any associated fees or signage;

3.       the identification and development of new business opportunities for the City
         relating to car parking, including the rationalisation of properties, purchase of
         new sites and management of privately owned sites.

COMMENTS:

The confirmed minutes of the Parking Committee meetings held on 6 February 2006
have previously been distributed to Elected Members.


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COUNCIL
MINUTES                                                - 172 -                   14 MARCH 2006

Members of the public interested in viewing the document are advised they may do
so at the Customer Service Centre on the ground floor of Council House or on the
City of Perth website at www.perth.wa.gov.au.

Moved by Cr Davidson, seconded by Cr Kay

That the Council notes the confirmed minutes of the Parking Committee
meeting held on 6 February 2006.

The motion was put and carried

The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


198/06 WORKS AND URBAN DEVELOPMENT COMMITTEE –
       MINUTES OF THE MEETING HELD ON 6 FEBRUARY 2006

BACKGROUND:

FILE REFERENCE:                           P1020568
RESPONSIBLE DIRECTOR:                     Robert Mianich, Director Corporate Services
DATE:                                     8 March 2006
MAP / SCHEDULE:                           N/A


DETAILS:

The role and function of the Works and Urban Development Committee is as follows:-

To oversee and make recommendations to the Council on matters related to:-

1.       works required to construct, upgrade and maintain streets, footpaths,
         thoroughfares and other public places, including streetscape upgrades,
         landscaping initiatives and directional signage and graffiti;

2.       design, construction and upgrading of parks, reserves, recreational and civic
         amenities and facilities and Council owned buildings, excluding Council House,
         the Perth Town Hall and the Perth Concert Hall;

3.       the façade lighting of buildings;

4.       waste management.



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COUNCIL
MINUTES                                    - 173 -                14 MARCH 2006

COMMENTS:

The confirmed minutes of the Works and Urban Development Committee meeting
held on 6 February 2006 have previously been distributed to Elected Members.

Members of the public interested in viewing the document are advised they may do
so at the Customer Service Centre on the ground floor of Council House or on the
City of Perth website at www.perth.wa.gov.au.


Moved by Cr Davidson, seconded by Cr Kay

That the Council notes the confirmed minutes of the Works and Urban
Development Committee meeting held on 6 February 2006.

The motion was put and carried


The votes were recorded as follows:-

For:               Crs Sutherland, Butler, Davidson, Evangel, Hardy, Kay, McEvoy and
                   Scaffidi

Against: Nil


199/06 MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil


200/06 REPRESENTATION ON STATUTORY AUTHORITIES AND
       PUBLIC BODIES
Nil


201/06 URGENT BUSINESS
Nil


202/06 CLOSE OF MEETING

The Deputy Lord Mayor declared the meeting closed at 7.17pm with Councillors
Butler, Davidson, Evangel, Hardy, Kay, McEvoy and Scaffidi in attendance.




M:\COUNCIL MINUTES 2005-06\MN060314.DOC

				
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