FOLLOW UP MANUAL PLEDGE REDEMPTION PROCEDURES TABLE OF CONTENTS Follow Up and Pledge Redemption Introduction by lgp11899

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									     FOLLOW-UP MANUAL &
PLEDGE REDEMPTION PROCEDURES
                                              TABLE OF CONTENTS


Follow-Up and Pledge Redemption Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Pledge Redemption Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8
    Leadership Gift Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4
    Pledge Reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
    Reminder Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
    Reminder Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
    Campaign Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
    Pledge Redemption Monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6
    Addressing Delinquent Pledges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
    Contact Schedule for Donors that are Behind in Payment Schedule . . . . . . . . . . . . . . . . . . .7
    A Caring Approach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
    Communicating During Pledge Redemption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-8
    Telephone Follow-Up and Options for Maintaining Participation . . . . . . . . . . . . . . . . . . . . .8
Letters & Announcements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-16
    Letter #1 - Donor is behind payment schedule 2 months (English) . . . . . . . . . . . . . . . . . . . .9
    Letter #1 - Donor is behind payment schedule 2 months (Spanish) . . . . . . . . . . . . . . . . . . .10
    Letter #2 - Donor is behind payment schedule 4 months (English) . . . . . . . . . . . . . . . . . . .11
    Letter #2 - Donor is behind payment schedule 4 months (Spanish) . . . . . . . . . . . . . . . . . . .12
    Letter #3 - Bi-annual Report from Bishop Aymond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
    Sample Newsletter Insert or Pulpit Announcement (English) . . . . . . . . . . . . . . . . . . . . . . . .14
    Sample Newsletter Insert or Pulpit Announcement (Spanish) . . . . . . . . . . . . . . . . . . . . . . . .15
    Sample Pastor Letter of Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
    Sample Bulletin Inserts (English) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
    Sample Bulletin Inserts (Spanish) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
    Sample Clip Art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19




Our Faith ~ Our Legacy                                           TOC                                            Diocese of Austin
   FOLLOW-UP AND PLEDGE REDEMPTION

   The purpose of the follow- up program outlined by counsel serves four basic purposes:

       1. To facilitate the collection and full redemption of all campaign pledges.

       2. To serve as a means of addressing donors that have not kept pace with their
          intended pledge fulfillment schedule.

       3. To act as a means of recording all important commitment information.

       4. To serve as a vehicle for continued communication with campaign donors.


   All of the follow-up procedures implemented by the Diocese of Austin should be viewed
   as an exercise in fostering positive attitudes and good feelings among donors about their
   giving, both to the campaign and to the Diocese in general. A dono r who is treated in this
   way is likely to remain a valuable donor in the coming years.

   The Diocese is committed to receiving the greatest return on the pledges that have been
   made to the campaign thus far. To date, more than 26,000 pledges and one-time gifts
   have been made to Our Faith ~ Our Legacy. Now, the challenge for the Diocese is to
   collect on the commitments that have been made.

   It is our experience that 90% of the amount pledged to a campaign such as Our Faith ~
   Our Legacy can be collected in cash. Reports produced monthly as part of the
   recommended pledge collection system must be monitored closely and remedial action
   must be taken where necessary to avoid the possible loss of gifts.

   Appropriate campaign follow- up includes:

   •   The program to address slow-paying donors will be implemented completely to avoid
       the loss of pledges. This program will include the timely reminder of slow-paying
       donors at 2, 4 and 6 month intervals after their last expected payment, and notification
       of the parish for contact by the pastor, as appropriate.

   •   The Stewardship and Development Office will produce and carefully review a
       monthly list of slow-paying donors to determine which should receive a letter from
       the Diocese. Donors most likely not to complete pledge payments are those who stop
       payment within the first six months of pledge redemption.

   •   Any communication to slow-paying donors will be as personal as possible, i.e., letters
       will be personally addressed and will be mailed first class in a sealed envelope.

   •   A program of continued education and publicity will be mounted to keep the
       campaign foremost in the minds of its supporters and others. Along with the coupon-
       style booklet to individual donors, end-of-the-year tax statements, newsletters



Our Faith ~ Our Legacy                       Page 1                             Diocese of Austin
       informing parishioners on the collection and use of campaign funds, and parish
       bulletin announcements updating all on campaign progress are necessary. The
       Catholic Spirit will also be asked to provide coverage of campaign issues and an
       annual report on campaign funding. This is a necessary process and a simple matter
       of good stewardship.

   •   A follow- up and continuation committee of lay people should be formed to
       implement follow- up recommendations. Such a committee should meet once a month
       to review redemption and publicity issues, as well as issues regarding continued
       giving.

   •   As in the campaign plan, special attention should be given to delinquent pledges of
       $5,000 or more utilizing personal contact where possible.

   The Diocese of Austin will capitalize on the success of the Our Faith ~ Our Legacy
   campaign and implement an active planned giving program. An excellent vehicle for
   support exists in the endowments created, and the Our Faith ~ Our Legacy campaign
   has definitely raised the level of awareness of the needs of the Diocese to the greater
   Catholic community. While some have been challenged to give more than they have ever
   considered giving to the Church, others have been challenged to make their first
   substantial commitments to the Diocese.

   Lastly, in conducting the Our Faith ~ Our Legacy campaign on the local parish level,
   the Diocese of Austin was able to enlist the support of more than 2,000 volunteers. It
   would be a great advantage to keep these fine people in mind in future diocesan projects.




Our Faith ~ Our Legacy                       Page 2                           Diocese of Austin
                             Strengthening the Catholic Church of Central Texas



                           PLEDGE REDEMPTION



PLEDGE REDEMPTION

Successful pledge redemption in any philanthropic program, including diocesan campaigns, is
dependent on two basic principles:

   1. Donors will receive their statements on time, and
   2. Early detection of pledges falling in arrears.

The Diocese of Austin will ensure that the Statement of Account notices are sent promptly. Such
dependable action will foster a habitual behavior in donors, and you will routinely see payments
as scheduled. Donors will receive prompt and courteous treatment. Follow-up confirmation of an
account or payment should be near-guaranteed.

LEADERSHIP GIFT STATEMENTS
Special care should be taken in sending out annual statements to those who participated in the
Leadership Gift Phase of the campaign. These significant donors deserve special attention and
continued recognition of their generosity in order to cultivate their relationship with Bishop
Aymond and the Diocese of Austin.

One of the most important aspects of any campaign is the redemption of pledges. During the
Our Faith ~ Our Legacy campaign’s five year pledge redemption period, the Stewardship and
Development Office will need to:

       Remind donors of their periodic payments;

       Closely monitor the progress of pledge redemption;

       Address delinquent pledges;




Our Faith ~ Our Legacy                             Page 3                         Diocese of Austin
       Communicate periodically to parishes and individuals on the pledge redemption process
       (status report of amount pledged and amount collected to date);

       Communicate annually to parishes and individuals on the impact the dollars raised to date
       have had on programs and parishes;

The success the Diocese of Austin realizes in receiving cash payments on campaign pledges will
depend on how thoroughly the above tasks are accomplished. Experience in similar campaigns
suggests that a pledge redemption of 90% or higher is possible, if all of the recommendations
contained in this manual are followed.

Samples of recommended correspondence with donors, is provided herein.

PLEDGE REMINDERS
The primary method for successful payments on pledges to the Our Faith ~ Our Legacy
campaign is by reminding donors of their pledges, the method of payment they have selected,
and the amount paid at any time during the redemption period. During the active fund-raising
portion of the Our Faith ~ Our Legacy campaign, donors were offered the option of paying
their pledges according to various schedules: monthly, quarterly, semi-annually, annually, or on
specific dates during the next five years.

REMINDER SCHEDULES
To streamline the process as much as possible, the program implemented includes:

       Coupon books are sent to donors in accordance with their reminder schedule.

       All Leadership Gift donors will receive a personalized letter of thanks along with their
       annual reminder.

Aside from the non-regular reminders, this system will enable donors to make their regular
pledge payments a habit. Thus, the Diocese of Austin can realize the fullest redemption
potential.

REMINDER FORMAT
To facilitate the redemption process, the reminder format is kept as simple as possible.
According to his/her chosen schedule, the donor is mailed a reminder form and a set of labels.

The reminder form indicates:

   The name and address of the donor;

   The donor’s identification number and parish;

   The total pledge amount;

   The payment received and the suggested payment

Our Faith ~ Our Legacy                       Page 4                            Diocese of Austin
CAMPAIGN UPDATES

Each donor to the Our Faith ~ Our Legacy campaign has made an investment in the future of
the Catholic Diocese of Austin. As such, they will appreciate being kept abreast of campaign
progress, both in terms of pledge redemption, and about how collected monies are being used to
benefit the causes outlined in the campaign case statement.

PERIODIC UPDATES - The Diocese will provide periodic updates to keep focus on how the
donors “funds” are being used. These updates will be factual and report on specific things that
are accomplished with Our Faith ~ Our Legacy monies. These updates will be sent on a semi-
annual basis in December and June.

December is a key month for sending this annual report. Many donors will wish to make an end
of year gift in consideration of tax implications. Receipts for annual contributions of $250 or
more are required by the Internal Revenue Service and will be delivered to all donors in January
each year.

Finally, an annual report will be included in the Catholic Spirit each February in combination
with the annual diocesan fiscal accountability report.

PLEDGE REDEMPTION MONITORING

Once a month, the Diocese will review the pledge redemption process.

The essential questions that will be asked regularly are:

               What is the pledge total?

               How much has been paid? Since last report?

               What percentage of pledges has been paid?

               How many donors are delinquent in payments? (A pledge may be considered
               delinquent if a donor has missed one quarterly, or two monthly payment periods.)

               What is the total amount delinquent for that period?

               What is the remaining pledge amount in jeopardy as a result of these delinquent
               pledges if the donors were to stop paying entirely?

               To which parishes do these delinquent donors belong?

               Have delinquent letters been sent? Called by telephone?

               What was the result of the contact? Was payment resumed?

               What can be done to improve pledge redemption?



Our Faith ~ Our Legacy                        Page 5                           Diocese of Austin
The purpose of these reports is to ensure optimal pledge redemption for the Our Faith ~ Our
Legacy campaign.

It is important to note that donor attrition and delinquent pledges are part of any effort involving
pledges. Please refer to the “Addressing Delinquent Pledges” section and the sample letters to
delinquent donors.


ADDRESSING DELINQUENT PLEDGES
Once a month, the Diocese will identify delinquent accounts. An account will be considered
delinquent if the donor has missed either:

               Two monthly payment periods, or

               One quarterly, semi-annual, or annual payment.

Delinquent pledges should be addressed in as personal and understanding manner as possible.
The purpose of any contact (letter, phone call, and visit) with a donor who has become
delinquent in his/her pledge is to:

               Clear up any misunderstandings or errors that may have occurred. Perhaps an
               incorrect address meant that a donor did not receive a coupon book.

               Explain the importance of regular payments both to the Diocese and to the
               projects that benefit from the Our Faith ~ Our Legacy campaign.

               Identify various options a donor has in fulfilling a pledge. For example, a donor
               may be offered a different payment schedule, a smaller monthly amount over
               longer period of time, electronic checks or credit card, etc.

The goal of addressing delinquent pledges is to maintain active donors:

First, under the same conditions to which they initially committed.

Second, by considering smaller periodic payments over a longer redemption period.

Third, by lowering the overall amount of the commitment.

The ultimate goal of pledge redemption is to maintain participation.




Our Faith ~ Our Legacy                         Page 6                             Diocese of Austin
CONTACT SCHEDULE FOR DONORS THAT ARE BEHIND IN PAYMENT SCHEDULE

SITUATION                                                   LETTER
Donor is behind in paying by 2 months                       Letter #1
Donor is behind in paying by 4 months                       Letter #2
Bi-annual report letter from Bishop Aymond                  Letter #3


A payment option slip and a return envelope with which a donor may resume payment will
accompany each reminder letter. A sample letter for each instance listed above can be found in
the appendix of this manual. Also contained in this section are guidelines for the personal contact
following Letter #3, including a prioritized list of options which should be offered to the donor,
if necessary, to maintain participation in the Our Faith ~ Our Legacy campaign.


Pastor Involvement

Pastors will be made aware of delinquent accounts within their parish and will be consulted, as
appropriate, regarding possible approaches.


A CARING APPROACH

Communication such as that listed on the schedule above is important to the success of the Our
Faith ~ Our Legacy campaign.

The Diocese will avoid any approach that might alienate a parishioner. We all hope that donors
will fulfill their commitment to the campaign. The approach that the Diocese will take in all
instances of delinque nt accounts is one of caring, concern and mutual support.


COMMUNICATING DURING PLEDGE REDEMPTION

Campaign updates have already been discussed in this report. Because the recommended
Updates, Annual Reports and Thank- you Letters are targeted to campaign donors, these updates
should constitute the main thrust in communicating campaign progress throughout the pledge
redemption period.

The Diocese will also employ other means of communicating campaign success to underscore
the message of these updates and to keep the success of the Our Faith ~ Our Legacy in front of
the entire Diocese.

The Communications Office will be asked to feature stories in The Catholic Spirit which calls
attention to the people and parishes that benefit from Our Faith ~ Our Legacy. The Catholic
Spirit will also be asked to print the campaign’s Annual Report in February.



Our Faith ~ Our Legacy                        Page 7                            Diocese of Austin
Parishes will be encouraged to feature announcements in their bulletins indicating how much has
been pledged in the campaign and how much has been paid to date. They may also feature
construction updates and records of disbursements from the Diocese to the parish.

TELEPHONE FOLLOW-UP AND OPTIONS
FOR MAINTAINING PARTICIPATION

Diocesan or parish personnel making personal contact with delinquent donors should avoid any
pressure or any “collection agency tactics.” The approach should be in a spirit of sincerity and of
help:
       1. remind a delinquent donor of his/her original commitment
       2. help a delinquent donor adjust his/her pledge if necessary
       3. help him/her resume or undertake a habit of giving a lesser amount then originally
           pledged, if the circumstances warrant this.

The person should also adopt the WE approach... “WE” in the sense of “all members of the
Diocese.” WE are all interested in the success of the campaign...WE are all cooperating to the
best of our ability...WE know you are interested because you made a pledge to the campaign.

When talking to a delinquent donor by phone, you will want to pursue these three options, in
order:

1) RESUME PAYMENT UNDER THE ORIGINAL TERMS.

Express the hopes of the Diocese and parish that it will be able to count on fulfillment of the
pledge. We know that each pledge was made in good faith. Each pledge is important to
reaching the goals of the Our Faith ~ Our Legacy campaign.

2) CONSIDER SMALLER PERIODIC PAYMENTS OVER A LONGER REDEMPTION
   PERIOD.

This way the initial gift level and habit of giving are maintained. The last option should be to,

3) LOWER THE OVERALL AMOUNT OF THE COMMITMENT.




Our Faith ~ Our Legacy                        Page 8                             Diocese of Austin
LETTER #1 - DONOR IS BEHIND PAYMENT SCHEDULE – 2 MONTHS




Date


Name
Address
City, State Zip


Please accept my sincere gratitude for your pledge of $____________ to the Our Faith ~ Our
Legacy Campaign. Because the fulfillment of every pledge is vitally important, the pledge
payment process was initiated by the Stewardship and Development Office with a coupon
booklet and a suggested payment plan according to your instruction.

Recently, during a review of campaign pledge payments, there was an indication that more than
two months have elapsed since the receipt of your last pledge installment. While I recognize that
this occurrence is likely an inadvertent oversight, I would respectfully ask that you take a
moment to address this important matter and remit your current pledge payment. If remembering
to use your payment coupon has become burdensome, you may consider using our electronic
checking account deduction or a credit card using the enclosed EFT/Credit Card form.

As you can well imagine, the fulfillment of every pledge to the Our Faith ~ Our Legacy
Campaign will be absolutely essential to funding one or more of the extraordinary programs and
projects that are so central to the mission of the Church in Central Texas. Together, as a diocese,
we can do great things to build God’s Kingdom and your generous support makes it all possible.

If I can be of assistance to you or answer a question related to the campaign or your pledge, you
are welcome to contact me at (512) 697-2041 or
scott-whitaker@austindiocese.org. It would be a pleasure to speak with you.

Sincerely,



Scott Whitaker
Director of Stewardship and Development




Our Faith ~ Our Legacy                        Page 9                             Diocese of Austin
LETTER #1 - DONOR IS BEHIND PAYMENT SCHEDULE – 2 MONTHS


Fecha

Nombre
Domicilio
Ciudad - Estado - Zona Postal

Apreciable:

Por favor acepte mi sincera gratitud por su promesa de aportación de $____________ a la
Campaña Nuestra Fe ~ Nuestro Legado. Toda vez que el cumplimiento de cada aportación es
vitalmente importante, el proceso de pago de las aportaciones fue iniciado por la Oficina de
Administración de los Bienes de Dios y Desarrollo con una libreta de cupones y la propuesta de
un plan de pago de acuerdo a sus instrucciones.

Recientemente, durante una revisión de los pagos hechos a la campaña, se pudo observar que
más de dos meses han transcurrido desde el recibo de su última aportación. Aunque reconozco
que lo sucedido constituye por supuesto algo inadvertido, respetuosamente le solicito tome un
momento de su tiempo a fin de atender este importante asunto y pueda remitirnos su actual
promesa de pago.

Como puede usted imaginarse, el cumplimiento de cada aportación a la campaña Nuestra Fe ~
Nuestro Legado, es verdaderamente esencial para patrocinar uno o más de los extraordinarios
programas y proyectos que son fundamentales para la misión de la Iglesia en el Centro de Texas.
Juntos, como Diócesis, podemos hacer grandes cosas para edificar el Reino de Dios y su
generoso apoyo hará esto posible.

En caso de que pueda yo responder a una pregunta relacionada a la campaña o a su promesa de
aportación, por favor no deje de comunicarse conmigo al (512) 697-2041, o bien a través del
correo electrónico, scott-whitaker@austindiocese.org.
Será un placer hablar con usted.

Sinceramente,



Scott Whitaker.
Director de Administración de los Bienes de Dios y Desarrollo.




Our Faith ~ Our Legacy                      Page 10                         Diocese of Austin
LETTER #2 - DONOR IS BEHIND PAYMENT SCHEDULE – 4 MONTHS


Date


Name
Address
City, State Zip

Dear Mr. & Mrs. Smith:

Words cannot adequately express our gratitude to you and the many faithful Catholics
throughout the diocese whose commitment and generosity continue to bring success and hope to
the Our Faith ~ Our Legacy Campaign.

Throughout our Campaign, we have witnessed countless examples of Catholics whose devotion
to the Church has inspired their charity to levels of true and meaningful sacrifice. We are
constantly amazed by acts of selflessness on behalf of the diocese and parish.

However, this devotion and desire to help carry out the mission of Christ in Central Texas can
only come to fruition if pledges are paid in a timely manner. If the fulfillment of your pledge
should become financially unmanageable due to a change in personal circumstances, it would be
a practical matter to re-evaluate your commitment.

You have no idea how much we admired your worthy intention to contribute $____________ to
the Our Faith ~Our Legacy Campaign. Unfortunately, it appears that, for whatever reason, you
have been unable to keep pace with your pledge payment schedule. We completely understand.
It may be that the rigors of personal and professional life have distracted you from this
commitment. If this is the case, I would ask that you set aside a moment to address this matter of
importance to your parish and your diocese. If a change in the amount pledged is in order, please
feel free to contact me or indicate that change on the coupon book and return it to our office. If
you have misplaced your coupon book, we would be happy to provide another set.

Please be assured that whatever you decide, we continue to be deeply indebted to you for your
devotion to the Church and your willingness to share in the Lord's work. Should you have any
additional questions or concerns, please contact me directly at scott-whitaker@austindiocese.org
or (512) 697-2041.

Sincerely,



Scott Whitaker
Director of Stewardship and Development




Our Faith ~ Our Legacy                       Page 11                            Diocese of Austin
LETTER #2 - DONOR IS BEHIND PAYMENT SCHEDULE – 4 MONTHS


Fecha

Nombre
Domicilio
Ciudad - Estado - Zona Postal

Apreciable:

Las palabras no pueden expresar suficientemente nuestra gratitud a usted y tantos fieles católicos
en toda la diócesis cuyo compromiso y generosidad continúan dando éxito y esperanza a la
Campaña Nuestra Fe ~ Nuestro Legado.

A lo largo de nuestra campaña, hemos testimoniado incontables ejemplos de católicos cuya
devoción a la Iglesia ha inspirado su caridad a niveles de verdadero y significativo sacrificio.
Constantemente nos asombramos por los actos de entrega a nombre de la diócesis y la parroquia.

Sin embargo, esta devoción y deseo de ayudar a llevar a cabo la misión de Cristo en el Centro de
Texas, solamente puede llevarse a feliz término si las promesas de aportación son realizadas
puntualmente. En el caso de que su aportación se haya hecho financieramente difícil de realizar
debido a un cambio en su situación personal, sería conveniente revalorar su compromiso.

No tiene usted idea que tanto admiramos su noble intención de contribuir con $____________ a
la Campaña Nuestra Fe ~ Nuestro Legado. Desafortunadamente, parece que por alguna razón,
usted ha estado imposibilitado de mantener el paso en el programa de pago de sus aportaciones.
Lo entendemos completamente. Puede ser que las dificultades de la vida personal y profesional
lo hayan distraído de este compromiso. Sí ese fuese el caso, me gustaría que se diera un tiempo
para atender este asunto de importancia para su parroquia y su diócesis. Si se tratase de un
cambio en el monto de su aportación, por favor tenga la confianza de comunicarse conmigo o
solo indique ese cambio en la libreta de cupones y por favor devuélvala a nuestra oficina. Si por
alguna razón usted extravió su libreta, nos dará mucho gusto proporcionarle otra.

Esté seguro que cualquier cosa que usted decida, nosotros continuaremos profundamente
endeudados con usted por su devoción a la Iglesia y su disposición de compartir en el trabajo de
Señor. En caso de que tenga usted alguna pregunta o preocupación, por favor comuníquese
conmigo directamente al (512) 697-2041, o bien a través del correo electrónico:
scott-whitaker@austindiocese.org


Sinceramente,



Scott Whitaker
Director de Administración de los Bienes de Dios y Desarrollo.

Our Faith ~ Our Legacy                       Page 12                           Diocese of Austin
LETTER #3 – BI-ANNUAL REPORT FROM BISHOP AYMOND

Date


Mr. & Mrs. John Smith
1234 Main Street
Austin, TX 78705

Dear Mr. & Mrs. Smith:

Thank you most heartily for who you are and for what you are doing in the service of Christ's Church
throughout our growing diocese. Your personal sacrifice to the Our Faith ~ Our Legacy Campaign is a
strong affirmation of your desire to advance the Lord's ministry and mission in Central Texas.

When we first started this campaign in the fall of 2005, I could never have envisioned such an amazing
outpouring of personal charity from so many of our people. As we enter the final phase of the campaign, I
am happy to report that more than $67 million in pledges and commitments have already been received in
the Stewardship and Development Office with more than $9 million already collected.

As promised, I want to provide you with an early accounting of the successes to date as a result of your
sacrificial gift to this historic undertaking. We will be able to fund our many diocesan agencies and
outreach ministries—literally assisting thousands of people throughout Central Texas. We are also able to
increase our support to Campus Ministry, Religious Education programs and Catholic Schools.

Most importantly, your gift has enabled us not only to complete but expand the scope of construction on
the John Paul II Residence for Priests in Georgetown—which now includes 16 duplex apartments, a
community center, kitchen and chapel. Additionally, we were able cover the costs of the campaign and
provide nearly $900,000 in rebates to parishes so far.

At your own parish, XXX, campaign proceeds contributed by the parishioners will be devoted to the
purposes outlined by <Fr. XXX>. I am confident that he will keep you and your fellow parishioners well
informed of all parish plans that will also be funded by campaign contributions. In the coming year, I’ll
continue to update you on the status of our diocesan projects in the Catholic Spirit, our diocesan
newspaper.

As we continue to embrace these marvelous opportunities to do God’s work, I ask that He will bless our
collective sacrifices and labors during this very special time in the life of your parish and our diocese.

I will pray for you, as I hope you will pray for me during this holy Advent season. I am most grateful to
you for being a partner with me in strengthening the ministry of Jesus Christ in Central Texas.

Gratefully in Christ,



Most Reverend Gregory M. Aymond
Bishop of Austin




Our Faith ~ Our Legacy                           Page 13                               Diocese of Austin
Sample Newsletter Insert or Pulpit Announcement


As many of your remember, __ months ago we completed the Our Faith ~ Our Legacy
campaign in the diocese. This important program had a minimum goal of $45 million to help
establish funds for the Diocese of Austin to meet important parish and Diocesan needs in areas
such as Clergy formation, Priest Retirement, Catholic Education and Formation, Catholic
Charities and last year's Catholic Services appeal. Also, the campaign included a parish rebate,
bringing funds back to the parishes to meet local needs.

The campaign experienced tremendous success. In total, at all the 125 parishes in the diocese,
parishioners pledged more than $84 million! The outpouring of generosity and sacrifice by our
parish families was astounding and inspiring. On behalf of the diocese, I would like to give my
genuine and heartfelt thanks to all the families and individuals that helped make the Our Faith
~ Our Legacy campaign a success at (PARISH).

A campaign such as this one does not simply end when all the pledges are collected. Now is the
time when we start to see the wonderful affects of our effort. Remember, not all of these funds
go directly back to the diocese. Here at (PARISH), we will rebate XXXXX on our total raised
of XXXXX. Through parishioners fulfilling their pledges and making their first few payments,
the parish has rebated XXX! These funds will be used to (insert parish case statement).

On a diocesan level, change is beginning to occur as well. Some of the funds raised have already
been directed to the John Paul II Residence for Priests. Because of the generosity of parish
families across the diocese, the retirement home was able to open 16 new duplexes for retired
priests.

To date, the diocese has received XXXXXX in pledge fulfillments.

Please remember the spirit of the campaign and the prayerful consideration that compelled so
many of us to make a sacrificial gift to secure a future for our diocese. Please join me in
reciting the campaign prayer (prayer cards in pews).




Our Faith ~ Our Legacy                       Page 14                            Diocese of Austin
Muestra para la Inserción de la Hoja Informativa o Anuncio desde el Púlpito

Como muchos de ustedes recuerdan, hace ____ meses concluimos en la diócesis la
Campaña Nuestra Fe ~ Nuestro Legado. Este importante programa tuvo una meta
mínima de 45 millones de dólares con la finalidad de ayudar a recaudar fondos para la
Diócesis de Austin y así poder atender importantes necesidades tanto de la propia
diócesis, como de las parroquias en áreas tales como la Formación Sacerdotal, la
Jubilación de Sacerdotes, la Formación y Educación Católica, Caridades Católicas y el
Llamado para los Servicios Católicos del año pasado. Además, la campaña incluyó una
devolución a las parroquias destinada a satisfacer sus propias necesidades.

La campaña logró un extraordinario éxito. Los feligreses de todas las 125 parroquias de
la diócesis donaron más de 84 millones de dólares. La sorprendente generosidad y el
sacrificio de las familias parroquiales fueron asombrosos y motivadores. A nombre de la
diócesis, me gustaría expresar a todas las familias y a las personas en lo individual, mis
más sinceras gracias por su contribución al éxito de la Campaña Nuestra Fe ~ Nuestro
Legado en la (Parish).

Una campaña como esta no termina simplemente una vez que todos los donativos son
recaudados. Ahora es el momento de empezar a ver los conmovedores resultados de
nuestro esfuerzo. Recuerden, no todos esos fondos van directamente a la diócesis. Aquí
en la (Parish) nosotros obtendremos la devolución de $_________ de un total recaudado
de $_________.
Gracias al cumplimiento de las promesas de aportación por parte de los feligreses y la
realización de sus primeros pagos, la parroquia ha recibido la devolución de $________!
Esos fondos serán usados para (insert parish case statement).

A nivel diocesano, el cambio está empezando a ocurrir también. Algunos de los fondos
recaudados han sido ya canalizados a la Residencia para Sacerdotes “Juan Pablo II”.
Gracias a la generosidad de las familias parroquiales en toda la diócesis, la casa de retiro
estuvo en la posibilidad de abrir 16 nuevas casas de dos viviendas (duplex) para los
sacerdotes jubilados.

A la fecha, la diócesis ha recibido $__________ en promesas de aportación realizadas.

Por favor recuerden el espíritu de la campaña y la piadosa consideración que motivó a
muchos de nosotros para hacer el sacrificio de un donativo con el fin de asegurar un buen
futuro para nuestra diócesis.




Our Faith ~ Our Legacy                        Page 15                            Diocese of Austin
Sample Pastor Letter of Support



Date


Mr. & Mrs. John Smith
1234 Main Street
Austin, TX 78705

Dear Mr. & Mrs. Smith:

In _____ 2006 our parish concluded participation in the Our Faith – Our Legacy campaign. The
purpose of this campaign is to strengthen the resources of the Diocese of Austin. Together, our
parish pledged $XXX. These pledges will be paid out over a period of five years. According to
the parish share formula, our parish should receive $XXX. This will then be used to (insert
parish case statement). It is thanks to your generosity that these projects will be carried out.

Thus far, according to the parish share formula, (20% collected until the goal of $XXX and 80%
after the goal is reached) we have $XXX to use toward the projects. This amount is calc ulated
based upon what has been paid from the pledges.

As the pledges continue to be paid the amount of money we have to use will increase. Our
parish plans will be accomplished by ________.

Thank you for believing in our parish and in our mission to be "a Eucharistic, joy- filled
community of faith."

Sincerely in Christ,



Pastor Name




Our Faith ~ Our Legacy                       Page 16                           Diocese of Austin
Sample Bulletin Inserts


You are important! Thank you for your commitment to the Our Faith ~ Our Legacy Campaign.
The efforts that we make together will contribute toward the mission of our Diocese and our
Parish. Please remember to honor the pledge that you made. Our parish project of ________.

We are even closer! Our present share of the collection for Our Faith ~ Our Legacy is $_____.
Please continue to contribute toward the completion of your pledge. The efforts of this Campaign
will help our Parish and the wider Church of the Diocese to bring the light of Christ more
brightly into our world.

Let us serve one another in love! The future project of the __________ will help in many
practical ways to welcome and to serve those who come to our church to encounter Christ.
Please remember to contribute toward the pledge which you made to Our Faith ~ Our Legacy.




                                     Our Faith ~ Our Legacy

            Diocesan Pledge Total:          $84,000,000
            Paid to Date:                   $16,000,000
            Percentage collected:           $20%


                                           Our Parish

            Parish Pledge Total:            $
            Paid to Date:                   $
            Percent collected               %
            Parish rebate to date:          $




Our Faith ~ Our Legacy                          Page 17                      Diocese of Austin
Anuncios del Boletín

Usted es importante! Gracias por su compromiso de apoyar la Campaña Nuestra Fe ~
Nuestro Legado. Los esfuerzos que juntos hacemos contribuirán a cumplir la misión de
nuestra diócesis y de nuestras parroquias. Por favor recuerden cumplir la promesa de
aportación que usted hizo. Nuestro proyecto parroquial de ___________________.

¡Estamos aún más cerca! Nuestra actual aportación a la Campaña Nuestra Fe ~ Nuestro
Legado es de $ _________. Por favor continúe contribuyendo con el objeto de concluir
su promesa de aportación. Los esfuerzos de esta campaña ayudarán a nuestra parroquia y
a la cada vez más extensa Iglesia de la Diócesis, llevar la luz de Cristo más
brillantemente a nuestro mundo.

Sirvamos unos a los otros con amor. El futuro proyecto de la __________________
ayudará de múltiples maneras para dar la bienvenida y servir a aquellos que vienen a
nuestra iglesia a encontrar a Cristo. Por favor recuerde cumplir con la promesa de
aportación que usted hizo a la Campaña Nuestra Fe ~ Nuestro Legado.




                             Nuestra Fe ~ Nuestro Legado

           Promesa de Aportación Total a la Diócesis    $84,000,000
           Pagado a la fecha                            $16,000,000
           Porcentaje Recaudado                         $20%


                                  Nuestra Parroquia

           Promesa de Aportación Total a la Parroquia   $
           Pagado a la fecha                            $
           Porcentaje Recaudado                         %
           Devolución a la Parroquia hasta la fecha     $




Our Faith ~ Our Legacy                    Page 18                         Diocese of Austin
Sample Clip Art

    YOUR GIFT IS IMPORTANT                                                YOU CAN MAKE
                                                                           A DIFFERENCE
                                                                       . . . to the ministries that serve
                                                                       all the people and parishes
                                                                       throughout the Diocese of
        Strengthening the Catholic Church of Central Texas
                                                                       Austin by your gift to . . .


                                                                               Our Faith
              Our Faith ~ Our Legacy                                             Our Legacy
              funds will be devoted to direct                                    Strengthening the Catholic Church
              ministry needs throughout the diocese.                                      of Central Texas




                                          T H A N K                    Y O U !
                for your ongoing support of                Our Faith ~ Our Legacy.
                     Your gift makes it possible to continue vital ministries throughout our diocese.



 SU DONATIVO ES IMPORTANTE                                             USTED PUEDE HACER
                                                                         UNA DIFERENCIA
                                                                       . . . a los ministerios que sirven
                                                                       a la gente y a las parroquias de
                                                                       toda la Diócesis de Austin por
                                                                       medio de su donativo a . . .
        Fortaleciendo a la Iglesia Católica del Centro de Texas




              Los fondos de
                                                                               Nuestra Fe
              Nuestra Fe ~ Nuestro Legado                                      Nuestro Legado
              serán dedicados especialmente a
                                                                                  Fortaleciendo a la Iglesia Católica
              satisfacer las necesidades del ministerio                                  del Centro de Texas
              a lo largo de la Diócesis.


                                                   G R A C I A S !
                por su actual apoyo hacia el               Nuestra Fe ~ Nuestro Legado.
                          Su donativo hace posible continuar con vitales ministerios en toda nuestra Diócesis.


Our Faith ~ Our Legacy                                       Page 19                         Diocese of Austin
           Loving to give a young church the courage sent your Spirit
                  and faithful God, on Pentecost you
                                                     to grow.
                   Today, you call us to look to the future and see
              the countless ways we can foster your kingdom on earth.

                             From the moment of creation
        you have gifted us with countless blessings and asked of us in return
                that we care wisely and well for all we have received.
               Keep us mindful that we are but stewards of your gifts.
        Help us to be bold in using all that you give us for your greater glory.

           In sending Christ to live among us, you challenged us to carry
                the message of your generous love to all generations.
          Send your Holy Spirit afresh into our hearts that we may have a
                     new zeal for cultivating the seeds of faith
                             throughout Central Texas.

               Father, bless our faith journey and diocesan campaign.
                   Through our efforts, strengthen your Church.
             Give us vision, energy and courage to breathe new life into
                our communities as we work together in your name.
             May our faith today be our legacy for the next generation.

                           We ask this in the name of Jesus
                     and through the power of the Holy Spirit,
                   who lives and reigns with you, now and forever.

                                        Amen.




DIOCESE OF AUSTIN • P.O. BOX 13327, 1600 N. CONGRESS AVENUE, AUSTIN, TX 78711
              PHONE: (512) 476-7351 EXT. 23 • FAX: (512) 476-7377
           www.austindiocese.org • ourfaithourlegacy@austindiocese.org

								
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