May 22 Regular Meeting by oliverhoyt

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									                        GUILFORD COUNTY BOARD OF EDUCATION
                                  REGULAR MEETING
                            GREENSBORO, NORTH CAROLINA

                                   Thursday, May 22, 2008


The Guilford County Board of Education met in a regular meeting on Thursday, May 22, 2008,
at 712 North Eugene Street, Greensboro, North Carolina. The following board members were
present: Jeff Belton, Walter Childs, Kris Cooke, Alan Duncan, Darlene Garrett, Deena Hayes,
Garth Hébert (arrived at 8:30 p.m.), Dot Kearns, Amos Quick and Nancy Routh. Board member
Anita Sharpe was absent. Also present were Co-Interim Superintendents Sharon Ozment and
Eric Becoats and Attorney Jill Wilson.

Call to Order
Chairman Duncan called the meeting to order at 6:03 p.m.

Pledge of Allegiance
Board member Amos Quick led the Pledge of Allegiance and moment of silence.

Recognitions

Northwest High School “We the People” Recognition
The board recognized Northwest High School’s “We the People” team as state champions. “We
the People" is a program in which educators at elementary, middle and high schools teach a
curriculum on the foundations of the U.S. Constitution as well as current issues. This year’s
members include: Daniel Acquaah, Ben Beidler, Kassie Bienhoff, Laura Burkett, Anna Davis,
Jacob Dawson, Michael Dickinson, Alex Ellwood, Ricky Fenton, Tessa Figueroa, Bryan Green,
Ashley Hilbert, Candice Hudson, Chuck Lane, Erin Lemmers, Ashton Lewis, Rachel Lewis, Lisa
Lundegard, Amanda Mayes, Kirkland Morgan, Michael Parrish, Samantha Paulin, Lisa
Pelehach, Thomas Ratliff, Tracy Raushkolb, Lilia Spangler, Deepika Sundararaj, Victoria Taylor,
Joseph Tennant, Judson Van Wyk, Erika Wilhelm and Patrick Willis.

The Early College at Guilford FIRST Robotics Team Recognition
The board recognized The Early College at Guilford’s FIRST Robotics Team 1533, which
received the Engineering Inspiration Award. Team 1533 Triple Strange is a strong alliance of
Guilford County high schools and includes members from The Early College at Guilford,
Grimsley, Northwest, Wesleyan Christian Academy and Southwest, as well as home-schooled
students. The team members include: Aana Taylor-Smith, Anna Solini, Ajay Purswani, Alex
Blanchard, Alex Schultheiss, Alex Weikel, Amos Cao, Anku Madan, April Lee, Aubrey Gibson,
Caitlin Carroll, Casey Butler, Catherine Pan, Chad Burton, Cole Justad-Sandberg, Darius
Emrani, David Pudlo, Edward Markus, Eric Cheek, Jr., Geordan Eicchorn, Greg Janesch,
Hannah Foster, Hayden Foster, Hilary Chan, Isaac Studebaker, Jeff Pudlo, Jin Kilp, Jordan
Hubay, Kevin Janesch, Kory Mack, Kyle O’Donnell, Lilli Parrish, Liz Sheffield, Lizzy Hayton,
Mark Draelos, Matt Butler, Matthew Draelos, Max Farrior, Medha Gargeya, Megan Cherry, Neil
Shah, Patrick Farrell, Pete Shull, Poorna Dharmasri, Quinn Wagner, Riley Armstrong, Ryan
Webster, Sam Moore, Suraj Shah, Thomas Huff, Torsten Schreiber and Tyler Wilson.




Minutes, May 22, 2008                                                               Page 1 of 9
School Bond Grassroots Committee Recognition
The board recognized the members of the school bond grassroots committee who worked to
help voters understand the need for passing two school bonds on the May 6 primary ballot.
Members of the Grassroots Steering Committee are: Co-Chairs Chris Greene, Mel Swann and
Craven Williams; Campaign Coordinator Anita Bachmann; Campaign Treasurer Betty Cone;
Members Pat Danahy, John Faircloth, Henry Frye, Paul Lessard, Nolo Martinez, Skip Moore,
Jim Morgan, Mac Sims, Alice Moore, Lisa Stahlmann and Marti Sykes. Grassroots Committee
members are: Stephanie Antkowiak, Margaret Arbuckle, Melody Chamberlain, Stephanie
Clifford, Lora Farlow, Laura Gulledge, Jarvis Harris, Tammy Johnson, Frank Kendall, Carli
Kunitz, Nan Lineberry, Debora Mauser, Dale Metz, Ron Miller, Jodie Mitchell, Howard Morgan,
Joe Oots, Bob Powell, Ruth Schallert, Michelle Schneider, Sharon Shepard, Betty Smith, Marti
Sykes, Linda Welborn, John Whisnant and Kathy Whitesell.

Public Comments
Chairman Duncan called on members of the public who requested an opportunity to address the
board.

      Mary Wakeman, 2710 Azalea Drive, Greensboro, NC 27407
      Kevin Walker, 1910 Deidre Court, Greensboro, NC 27406
      Matt Hill, 2205 Cabin Court, Greensboro, NC 27406
      Gary Kellogg, 1733 Willow Road, Greensboro, NC 27401
      Earnest Chapman, 5651A Hornaday Road, Greensboro, NC 27409
      Robert Owens, 4100 Duffers Lane, Greensboro, NC 27407
      Margaret Arbuckle, 1100 Buckingham Road, Greensboro, NC 27408
      Lynn Egerton, 2002 Warwickshire Drive, Greensboro, NC 27455
      Joe Stafford, 4604 Forest Village Drive, Greensboro, NC 27406
      Kevin Williams, 4427 Baylor St., Greensboro, NC 27455

Board member Kris Cooke departed at 6:38 p.m.

Approval of Agenda
Chairman Duncan asked board members to review the meeting agenda and called for a motion
to approve or amend it. Motion was made by Walter Childs, seconded by Deena Hayes, to
approve the agenda as presented. The motion passed upon unanimous voice vote.

Consent Agenda
Co-Interim Superintendent Sharon Ozment presented the following consent agenda items:

A. Personnel Action Reports

The consent agenda included personnel actions as noted in the monthly Personnel Action
Report requiring board approval.

B. Budget Amendments and Transfers

The consent agenda included State, Local, Federal, Capital Outlay, Child Nutrition Fund and
After-School Care Enrichment Services (ACES) budget amendments/transfers for the 2007-08
school year.

State Public School Fund Amendment #6 reflects:


Minutes, May 22, 2008                                                              Page 2 of 9
•   the transfers due to site-based requests and year-to-date expenditures

Local Current Expense Fund Amendment #6 reflects:
• the receipt of:
   o Guilford Kids Program Grant from the Community Foundation of Greater Greensboro
       ($4,200)
   o More at Four start-up funds ($15,000)
   o More at Four reimbursement for March 2008 ($341,640)
   o NC QUEST grant reimbursement from UNCG for October 2007 through March 2008
       ($39,147)
   o School Impact Grant reimbursement for January 2008 through February 2008 ($22,315)
   o Dr. Martha Sharpless Mentor of the Year Award from the Community Foundation of
       Greater Greensboro ($2,000)
   o Eastern Guilford High School (EGHS) donations ($150)
   o Net proceeds (auction value less towing and storage costs) received from sale of
       vehicles seized under North Carolina's DWI law - proceeds are used to fund GCS
       Character Education initiatives/programs ($26,636)
• the prior year (2006-07) encumbrance reserve ($1,496,523)
• the transfers due to site-based requests and year-to-date expenditures

Federal Grant Fund Amendment #6 reflects:
• the receipt of 2007-08 Title II-B - Math & Science Partnership Grant ($287,697)
• the transfers due to site-based requests and year-to-date expenditures

Capital Outlay Fund Amendment #6 reflects:
• the receipt of an additional $3,019,750 in insurance proceeds from North Carolina
   Department of Public Instruction for Eastern High (as approved by the board of education on
   3/20/08 and the board of county commissioners on 4/3/08)
• the transfers due to site-based requests and year-to-date expenditures

After School Care Enrichment Services (ACES) #6 reflects:
• the transfers due to site-based requests and year-to-date expenditures

Co-Interim Superintendent Sharon Ozment stated that an additional item relating to budget
transfers will be presented as part of the Staff Reports item, “Construction Update.”

Motion was made by Darlene Garrett, seconded by Amos Quick, to approve the consent
agenda as presented. Item A passed upon majority roll-call vote of 7-to-1 as follows: Ayes –
Jeff Belton, Walter Childs, Alan Duncan, Deena Hayes, Dot Kearns, Amos Quick and Nancy
Routh; Nay – Darlene Garrett. Item B passed upon unanimous roll-call vote.

Staff Reports

Construction Update

Andy LaRowe, executive director of facilities, presented to the board an update on the district’s
construction projects for the following schools: Eastern High, Northern High, Parkview
Elementary, Pleasant Garden Elementary, Pruette SCALE School, Union Hill Elementary,


Minutes, May 22, 2008                                                                  Page 3 of 9
Special Education Center West, Southeast High, Southwest High, Washington Elementary
Montessori Magnet and Jamestown Middle / Ragsdale High and Autism Wing. Board discussion
followed regarding specific concerns and requests related to these projects.

Co-Interim Superintendents Sharon Ozment and Eric Becoats presented information to the
board on an additional budget transfer request. The recommendation was made to transfer
$5,063,919 from the following projects: Ferndale ($240,000), Northern Elementary ($1,995,919),
Guilford Elementary ($680,000), Pearce Elementary ($835,000), Northeast High ($169,000),
Reedy Fork Elementary ($626,000) and Southern Middle ($518,000) to the following projects:
Parkview Elementary ($740,000), Union Hill Elementary ($3,132,919), Northern Middle
($215,000), Northern High ($195,000), Gibsonville Elementary ($263,000) and Pleasant Garden
Elementary ($518,000). Each of these projects is part of the 2003 bond.

Details regarding this recommendation include:

Transfer Funds from These Projects:
   • Ferndale Middle – A new addition was occupied in spring, 2007; a balance remains in the
      project ordinance to repair classroom floors in the existing building and as project
      contingency.
   • Northern Elementary – The new elementary school was occupied in spring, 2008. A
      project contingency would still remain.
   • Northeast High – A new gymnasium and two classroom buildings were occupied in
      spring, 2007. A project contingency would still remain.
   • Reedy Fork Elementary – The new elementary school was occupied in fall, 2007. A
      project contingency would still remain.
   • Guilford Elementary – The new elementary school was occupied in fall, 2007. A project
      contingency would still remain, part of which would be used to install sports flooring in the
      multi-purpose room (as in other schools) and to add a handicap-accessible area at the
      parent drop-off.
   • Pearce Elementary – The new elementary school was occupied in fall, 2007. A project
      contingency would still remain.
   • Southern Middle – The new middle school was occupied in fall, 2007. A project
      contingency would still remain.

Transfer Funds to These Projects:
   • Parkview Elementary – Funds are needed to replenish the budget as a result of
      unanticipated code/site-related issues and to address additional Americans with
      Disabilities Act (ADA) issues and additional project contingency.
   • Union Hill Elementary – Funds are needed to add eight additional classrooms, additional
      inflation anticipated for construction, furniture, equipment and to provide additional project
      contingency.
   • Northern Middle – Funds are needed to replenish the budget as a result of site-related
      issues (rock removal, unsuitable soils and off-site improvements to Highway 150).
      Additional site work issues ongoing at Northern High may also impact this project budget.
   • Northern High – Funds are needed to replenish the budget as a result of site-related
      issues (rock removal, unsuitable soils and off-site improvements to Highway 150).
      Additional site work including code requirement to build restrooms at the baseball field
      and addition of traffic signal by North Carolina Department of Transportation (NCDOT).


Minutes, May 22, 2008                                                                    Page 4 of 9
   •    Gibsonville Elementary – Funds are needed to replenish contingency depleted due to
        site-related issues (additional paving, curb and gutter required by the town of
        Gibsonville), unsuitable soils and funds to install additional ceiling tile.
   •    Pleasant Garden Elementary – Funds are needed to replenish contingency due to
        requirement by the fire marshal to install a fire sprinkler system throughout the existing
        building and unsuitable soils/rock removal. Funding is also needed to renovate the
        existing cafeteria area into four additional classrooms.

Chairman Duncan asked for confirmation that none of the funds proposed for transfer are
involved with respect to those funds that were advanced to the Guilford County Board of
Commissioners pursuant to the agreement with the two governmental entities to proceed with
work at Eastern High, which are now subject to reimbursement by the County Commissioners
as a result of the passing of the Eastern High bond. Mr. Bobadilla verified that Chairman
Duncan’s statement is correct.

Board member Kris Cooke returned at 7:53 p.m.

Motion was made by Dot Kearns, seconded by Walter Childs, to approve staff’s
recommendation to transfer the project funds as recommended, with the understanding that no
other approvals are being given for Union Hill until further information is received. The motion
passed upon majority electronic vote of 8-to-1 as follows: Ayes – Jeff Belton, Walter Childs, Kris
Cooke, Alan Duncan, Deena Hayes, Dot Kearns, Amos Quick and Nancy Routh; Nay – Darlene
Garrett.

Motion was made by Nancy Routh, seconded by Kris Cooke, to make a formal request to the
Guilford County Board of Commissioners for reimbursement pursuant to the schedule on the
agreement that had been reached between the Guilford County Board of Commissioners and
the Guilford County Board of Education, with the reimbursements to take place on the agreed-
upon dates. The motion passed upon majority electronic vote of 8-to-1 as follows: Ayes – Jeff
Belton, Walter Childs, Kris Cooke, Alan Duncan, Deena Hayes, Dot Kearns, Amos Quick and
Nancy Routh; Nay – Darlene Garrett.

Motion was made by Kris Cooke, seconded by Amos Quick, to formally take to the Guilford
County Board of Commissioners the 2008 bond ordinances that have been passed for approval
by the County Commissioners. The motion passed upon majority electronic vote of 8-to-1 as
follows: Ayes – Jeff Belton, Walter Childs, Kris Cooke, Alan Duncan, Deena Hayes, Dot Kearns,
Amos Quick and Nancy Routh; Nay – Darlene Garrett.

School Health Advisory Council Update

Chief Student Services Officer John Morris introduced Dr. Margaret Arbuckle, Vice Chair of the
Health Advisory Council, who presented to the board an update from the School Health
Advisory Council. Also present to answer questions were Program Administrator for Safe and
Drug-Free Schools Vernice Thomas and Executive Director of Student Services Gwen Willis.
The update included information on four components:

       • Overview and Accomplishments of the School Health Advisory Council for 2007-08
       • Youth Risk Behavior Survey
       • Coordinated School Health Program Assessment


Minutes, May 22, 2008                                                                     Page 5 of 9
     • Human Papillomavirus (HPV) Education Awareness

Some of the council’s accomplishments this year include: supporting the administration of the
Youth Risk Behavior Survey (YRBS), submitting letters of support to legislators regarding the
Children’s Health Insurance Bill and the need to hire more school health nurses, embracing the
Health Literacy Initiative for English for Speakers of Other Languages (ESOL) students and
facilitating the development of the Coordinated School Health Program Assessment Report. The
council will continue its review of Coordinated School Health Program Assessment issues
during the 2008-09 school year as well as other pertinent health issues.

Twelve-Month Pay Option

Sharon Ozment, co-interim superintendent, presented to the board information regarding the
12-month pay option.

North Carolina General Statute 115C-302.1(b) requires the Local Education Agency (LEA) to
offer any individual teacher who is not employed in a year-round school a payment plan in 12
monthly installments if the teacher so requests. GCS has offered such a payment plan to
eligible 10- or 11-month salaried employees (hourly paid employees and employees paid as
substitutes have not been eligible for this payment option).

In the August 2007 Information Release 2007-142, the Internal Revenue Service (IRS) indicated
that it had received questions concerning the application of Internal Revenue Code (IRC)
Section 409A deferred compensation rules to teachers who are allowed to choose between
being paid only during the school year or being paid over a 12-month period. The IRS indicated
that if teachers choose the 12-month period, they are deferring part of their income from one
year to the next and are likely subject to a possible 20 percent income tax withholding penalty.

It is staff’s intent to join the following 27 districts using an alternative 12-month salary option for
the 2008-09 school year: Alleghany, Ashe, Cabarrus, Kannapolis City, Hickory, Newton-
Conover, Chatham, Edenton-Chowan, Dare, Lexington, Thomasville, Davie, Duplin, Gaston,
Greene, Halifax, Weldon City, Lenoir, Mecklenburg, Montgomery, New Hanover, Pender,
Rowan, Elkin City, Vance, Wake and Yadkin.

The alternative 12-month installment plan that GCS intends to use is the State Employees’
Credit Union (SECU) Summer Cash Account. The SECU Summer Cash Account allows
employees to have money deducted from their checks and forwarded to the SECU. In the
summer months, the SECU deposits to the account specified by the employee one-half of the
account balance in the first non-paid summer month and the remaining one-half of their account
balance in the second non-paid summer month. This plan offers much-needed flexibility that the
traditional North Carolina Department of Public Instruction (NCDPI) plan did not allow in that
hourly employees may participate in the Summer Cash Account. Also, employees that begin
working after the beginning of the school year can enroll in the Summer Cash Account, which
was not allowed in the traditional NCDPI 12-month salary option. In addition, the Summer Cash
Account program allows participating employees to receive interest on their contributions
instead of the interest being earned by the state. The SECU offered to send its representatives
to GCS schools to assist with Summer Cash Account enrollments.




Minutes, May 22, 2008                                                                        Page 6 of 9
Board member Garth Hébert discussed the possibility of requesting a private letter ruling from
the IRS. The IRS could rule on the tax consequence of proposed changes to an organization’s
purposes or activities. A private letter ruling would state whether proposed changes are
consistent with the status as an exempt organization. Attorney Jill Wilson will confer with the
North Carolina School Boards Association regarding private letter rulings.

There was board consensus to move ahead with the alternative 12-month salary option as
presented with the understanding that counsel will investigate the advisability of requesting a
private letter ruling from the IRS.

How Discrimination is Handled in GCS

Dr. John Morris, chief student services officer, and Monica Walker, diversity officer, presented to
the board a report on the process of handling discrimination within schools and presented the
following recommendations:

  1. That the board’s Governance Review Committee consider adding a rule 8(b) which would
     specifically address the issue of “racial discrimination.” In doing so, data could be collected
     and analyzed that would highlight areas within the district that would benefit from specific,
     targeted training and other intervention strategies.
  2. That the committee also consider adding rule 23(d) for the same reasons as stated above.
  3. That a protocol be developed whereby any and all acts of discrimination (racial and
     otherwise) are reported to the office of diversity.
  4. That the district consider adding additional personnel to the office of diversity. The
     recommendation is also to add additional dollars to the diversity office budget for
     contracted services. Currently, the diversity officer, along with the help of one office
     support person, with a limited budget, is trying to handle community mediation issues that
     impact schools, school mediation issues and crisis issues while, at the same time, trying to
     provide much-needed staff development and training for 10,000 employees.
  5. That the district provide required annual diversity workshops for administrators.
  6. That the district develop modules for teaching tolerance. These would be used with
     students who are returning from (or during) a suspension for violations of rule 8(b) and/or
     23(d). Teaching tolerance could have a greater impact on student behavior than just
     providing a punishment.

Ms. Walker also provided content profiles for diversity workshops and a listing of available
workshops held in GCS.

Chairman Duncan stated that, in consultation with legal counsel, as the Student Handbook is
updated, it should be broken down into a sufficient number of categories, and principals should
be trained to market it appropriately so we can make beneficial use of the information. In
addition, others can come behind us and use that information as needed. He also requested
that before the Student Handbook is published, it be brought back to the board for a review of
the changes made.

Additionally, Ms. Walker will develop a tracking method for reportable incidents of discrimination
and bring the information back to the board.

Board Discussion


Minutes, May 22, 2008                                                                    Page 7 of 9
Superintendent’s Goals for 2008-09

Chairman Duncan led the board in a discussion regarding the superintendent’s goals for 2008-
09. He reviewed the 2007-08 goals as follows:

  1. Ensure greater stability in principal positions within the district
  2. Reduce student suspensions while enhancing positive school environments
  3. Materially increase the percentage of third-grade students reading on grade level
  4. Decrease the achievement gap in middle school mathematics
  5. Increase the district’s graduation rate (include five-year data analysis as well)
  6. Follow up on employee survey of working conditions for implementation when financially
     feasible
  7. Improve communication and foster collaboration

Chairman Duncan asked for feedback on whether these goals need to be changed for 2007-08
as a result of Dr. Becoats and Ms. Ozment currently serving as co-interim superintendents.
Board members invited the co-interim superintendents to provide their feedback. Dr. Becoats
stated that there are a few items to revise, one being in relation to decreasing the achievement
gap in middle school mathematics and the need to also address literacy at the middle school
level.

Grant Proposals

Chairman Duncan called on Emily Scott, grant writer, who led the board in a discussion
regarding the process for grant proposals.

Chairman Duncan suggested that the Governance Review Committee work on a policy and
procedure for grants, which will define the coordination of grant applications and administration
of grants after they are granted. He asked that the committee then bring it back to the board for
further review. Board members were in agreement.

Last Day of the School Year Schedule

Chairman Duncan called on Chief Academic Officer Mack McCary, who led the board in a
discussion regarding the last day of the school year schedule.

Motion was made by Jeff Belton, seconded by Darlene Garrett, to approve an early release on
the last day of school for the current school year. The motion passed upon majority electronic
vote of 6-to-4 as follows: Ayes – Jeff Belton, Walter Childs, Kris Cooke, Darlene Garrett, Deena
Hayes and Garth Hébert; Nays – Alan Duncan, Dot Kearns, Amos Quick and Nancy Routh.

Search Process for New Superintendent

Chairman Duncan led the board in a continued discussion regarding the search process for a
new superintendent. Applications are now being received, with the application deadline being
June 3. A meeting schedule will be set to review applications and interview candidates.

Reports from the Chairman


Minutes, May 22, 2008                                                                  Page 8 of 9
Chairman Duncan asked board members to renew their work regarding the master calendar by
communicating information from outside groups who request board members’ attendance at
meetings and events. This will allow the creation of a complete and accurate master calendar,
which will give board members greater ease and clarity when scheduling of additional requests
is required.

Chairman Duncan called on board member Kris Cooke to present a brief report on the May 22
Guilford County Board of Commissioners meeting, which she attended. She stated that County
Manager David McNeil gave his budget message and request to the County Commissioners.
He requested $12.5 million for the GCS operating budget, which is $3,550,000 short of our
request. He requested $7 million for GCS capital outlay, instead of the $10 million we asked for.
Mr. McNeil stated that to include all his requests this year, a 5.4 cent property tax increase
would be required. If he had asked for funding for everything that was requested, a 12 cent
property tax increase would be required.

Board Comments

Board members were each allowed two minutes to make remarks, as they deemed appropriate.

Closed Session

At 10:51 p.m., motion was made by Deena Hayes, seconded by Walter Childs, to go into closed
session to preserve the attorney client privilege and to give advice to our attorney or agent with
regard to the price or other material term to be contained in a potential contract for the purchase
of real property. The motion passed upon unanimous voice vote.

The board returned to open session at 12:55 a.m. on Friday, May 23, 2008.

Adjournment

With no further business, at 12:56 a.m., motion was made by Kris Cooke, seconded by Garth
Hébert, to adjourn the meeting. The motion passed upon unanimous voice vote.




Minutes, May 22, 2008                                                                   Page 9 of 9

								
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