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Sap Mm Purchase Order Versioning document sample
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Managing Complex Projects At Allison Transmission
]
Colin Roney, Allison Transmission
Gaurav Yadav, GyanSys Inc.
[ CHAVONE JACOBS
ASUG INSTALLATION MEMBER
MEMBER SINCE: 2003
[ COREY PEARSON
[ ALLAN FISHER ASUG INSTALLATION MEMBER
ASUG INSTALLATION MEMBER MEMBER SINCE: 2008
MEMBER SINCE: 2008
[ Agenda
Introduction
Abstract
About Allison Transmission
About GyanSys
Allison SAP Initiatives
Project Background
Design Overview
Integration with MM
Integration with CO
Integration with Microsoft Project
Key Learning
References
Real Experience. Real Advantage. 2
[ Abstract
Description
Discover how Allison Transmission implemented SAP solutions
that support project systems for manufacturing operations
projects. It also includes the complete project lifecycle from
initiation to close. Some of the topics include different planning
capabilities, budgeting with availability control, schedule
integration from Microsoft Project via SAP's Open PS
middleware and period-end close activities. This session also
addresses lessons learned during the implementation.
Real Experience. Real Advantage. 3
[ Abstract (cont’d)
Key Learning Points
Learn about integration with MM for external procurement and
receipts
Learn about integration with CO for settlement, and close
Learn about integration with Microsoft Project for scheduling
through open PS middleware
Real Experience. Real Advantage. 4
[ About Allison Transmission
The world leader in the design, manufacture and sales of
commercial-duty automatic transmissions, hybrid-propulsion
system, and related parts and services for on-highway trucks
and buses, off-highway equipment and military vehicles.
The company holds an 80% market share of all medium- and
heavy-duty commercial fully automatic transmissions produced.
Real Experience. Real Advantage. 5
[ About Allison Transmission (cont’d)
Founded in 1915 by James Allison
Headquartered in Indianapolis
Five international regional offices: The Netherlands, Japan,
China, India, and Brazil.
Presence in more than 80 countries, which includes over 1,500
distributors and dealers.
Workforce of over 2,700 salaried and hourly employees.
Owned by GM until August 2007 when sold to two private
equity firms: Onex Corporation and Carlyle Group
Real Experience. Real Advantage. 6
[ About GyanSys
Global headquarters located in Indianapolis
India headquarters located in Hyderabad with
development center in Bangalore which handles GyanSys
US projects as well as local projects
Certified SAP Services Partner
Ongoing Partnership with SAP on Product testing and
Education
Provides cost effective innovative solutions using onshore,
offshore and near-shore delivery models
Specializes in PLM, FSCM, CRM, SCM, HCM, SRM and other
business suites on BI & Portal
Growth rate of over 100% for each of the last 3 years
Real Experience. Real Advantage. 7
[ Allison Transmission SAP Initiatives
Implemented FI (GL, AR, AP, SPL, FA), CO (CCA, PCA, CO-
PA, IO), SD, MM, WM, PP in 2001
Upgraded to ECC 6.0 from 4.6C in Dec 07
Sandbox, Development, Quality & Production systems
Three of five off-shore parts distribution centers are live on
SAP as of Q1 2009.
Implemented Unicode upgrade, Portal, BI, and HCM.
Currently continuing SAP rollout to balance of international
affiliates.
Enhancing QM utilization to replace legacy supplier corrective
action workflow tool.
Kicking off initiative to overhaul PLM environment for
Engineering and Procurement.
Real Experience. Real Advantage. 8
[ SAP Landscape
Development Quality Assurance Production
(GDV) (GQT) (GPD)
100 100
100
Configuration Client Production Client
Master Configuration
200
ABAP Client
300 VC Dev
Internal client copy
Security Client (GQA)
Legend
400 Transport Path
100 Transport Path
Unit Test Client Config. reference client Automatic
500
700
Transport Path
Sandbox Client On request
Master VC Client
Transport Path
600
Indicates clients in the
Master Data Load Client Sandbox landscape that are not
(SA1) used.
700
VC upgrade test client 100 Indicates default client on
Production Refresh Client system
Change Transport
Request Request #1
Real Experience. Real Advantage. 9
[ Project Functions
Project Structure
Cost planning
Scheduling
Budgeting
Procurement of Goods
Period End Close
Project Completion
Real Experience. Real Advantage. 10
[ Design Overview
Project Structure
4 WBS hierarchy levels
Networks Activities (Internal/External/General)
Templates
Multiple Network headers
Project Builder for updates
AUC is created at level 3 WBS element
Level 3 WBS element
Investment Profile
Real Experience. Real Advantage. 11
[ Design Overview (cont’d)
Project Planning
Cost Planning at WBS level
Hierarchical/ Overall Cost Planning
Scheduling
Work-force Planning ( out-of-scope)
Revenue Planning ( out of scope)
Real Experience. Real Advantage. 12
[ Design Overview (cont’d)
Project Budgeting
Level 1 WBS is budgeted
Availability Control with e-mail notification to Project managers
Tolerance Limit
Segregation of Duties between Planning & Budgeting
Real Experience. Real Advantage. 13
[ Design Overview (cont’d)
Project Versioning
Automatic creation during status change “REL”, “AUC”, “BUDG”
& “TECO”
Monthly creation of all the projects
CO version was not used due to structural maintenance
Simulation version (out-of-Scope)
Project Status management
User Status with authorization keys
Prohibited system release until the project is “Approved”
At TECO, all the cost is settled to final asset
Real Experience. Real Advantage. 14
[ Integration with MM
PS integration with MM
External processed network activity for Services and non-stock
materials
Procurement Strategy
Purchase requisition with release strategy
Purchase orders with account assignment
Real Experience. Real Advantage. 15
[ Integration with CO
PS integration with CO
Initial settlement to an AUC
Final settlement to final asset
Settlement runs twice for the same WBS in order to settle the
cost to the final asset
Cost posted from the WBS element to an AUC is settled to final
asset at “TECO”
Real Experience. Real Advantage. 16
[ Integration with Microsoft Project
PS integration with Microsoft Project
Open PS middleware between SAP PS & MSP
WBS elements are mapped as summary tasks in MSP
Network activities are mapped as tasks under summary tasks in
MSP
Data that is transferred between the two systems
WBS elements, WBS milestones, network activities, activity
milestones
Scheduling information
Cost (Actual cost only from SAP to MSP)
Resources (out of scope)
Real Experience. Real Advantage. 17
[ Integration with Microsoft Project (cont’d)
Real Experience. Real Advantage. 18
[ Key Learnings
Define the internal business process first before system
implementation
Dedicated full-time business resource
Manageable scope and team focus
Train end users
Implement in Phases (Walk before Run !!!!!)
Real Experience. Real Advantage. 19
[ Website Help & References
SAP
http://www.help.sap.com
http://www.asug.com
Project System
http://help.sap.com/saphelp_erp60_sp/helpdata/en/04/926eae46f3
11d189470000e829fbbd/frameset.htm
GyanSys
www.GyanSys.Com
Real Experience. Real Advantage. 20
[ Speakers Contact Information
Colin Roney
Allison Transmission, SAP Project Manager, Purchasing & Parts
Distribution
E-mail – Colin.Roney@AllisonTransmission.Com
Weblink – www.AllisonTransmission.Com
Gaurav Yadav
GyanSys Inc., SAP PS Consultant
E-mail – Gaurav.Yadav@GyanSys.com
Weblink – www.GyanSys.com
Please visit GyanSys Booth 428 for more details
Real Experience. Real Advantage. 21
[
Thank you for participating.
Please remember to complete and return your
evaluation form following this session.
For ongoing education on this area of focus, visit the Year-Round
Community page at www.asug.com/yrc
[ SESSION CODE:
0807
Real Experience. Real Advantage. 22
