"Sap Mm Purchase Order Versioning"
Managing Complex Projects At Allison Transmission ] Colin Roney, Allison Transmission Gaurav Yadav, GyanSys Inc. [ CHAVONE JACOBS ASUG INSTALLATION MEMBER MEMBER SINCE: 2003 [ COREY PEARSON [ ALLAN FISHER ASUG INSTALLATION MEMBER ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 MEMBER SINCE: 2008 [ Agenda Introduction Abstract About Allison Transmission About GyanSys Allison SAP Initiatives Project Background Design Overview Integration with MM Integration with CO Integration with Microsoft Project Key Learning References Real Experience. Real Advantage. 2 [ Abstract Description Discover how Allison Transmission implemented SAP solutions that support project systems for manufacturing operations projects. It also includes the complete project lifecycle from initiation to close. Some of the topics include different planning capabilities, budgeting with availability control, schedule integration from Microsoft Project via SAP's Open PS middleware and period-end close activities. This session also addresses lessons learned during the implementation. Real Experience. Real Advantage. 3 [ Abstract (cont’d) Key Learning Points Learn about integration with MM for external procurement and receipts Learn about integration with CO for settlement, and close Learn about integration with Microsoft Project for scheduling through open PS middleware Real Experience. Real Advantage. 4 [ About Allison Transmission The world leader in the design, manufacture and sales of commercial-duty automatic transmissions, hybrid-propulsion system, and related parts and services for on-highway trucks and buses, off-highway equipment and military vehicles. The company holds an 80% market share of all medium- and heavy-duty commercial fully automatic transmissions produced. Real Experience. Real Advantage. 5 [ About Allison Transmission (cont’d) Founded in 1915 by James Allison Headquartered in Indianapolis Five international regional offices: The Netherlands, Japan, China, India, and Brazil. Presence in more than 80 countries, which includes over 1,500 distributors and dealers. Workforce of over 2,700 salaried and hourly employees. Owned by GM until August 2007 when sold to two private equity firms: Onex Corporation and Carlyle Group Real Experience. Real Advantage. 6 [ About GyanSys Global headquarters located in Indianapolis India headquarters located in Hyderabad with development center in Bangalore which handles GyanSys US projects as well as local projects Certified SAP Services Partner Ongoing Partnership with SAP on Product testing and Education Provides cost effective innovative solutions using onshore, offshore and near-shore delivery models Specializes in PLM, FSCM, CRM, SCM, HCM, SRM and other business suites on BI & Portal Growth rate of over 100% for each of the last 3 years Real Experience. Real Advantage. 7 [ Allison Transmission SAP Initiatives Implemented FI (GL, AR, AP, SPL, FA), CO (CCA, PCA, CO- PA, IO), SD, MM, WM, PP in 2001 Upgraded to ECC 6.0 from 4.6C in Dec 07 Sandbox, Development, Quality & Production systems Three of five off-shore parts distribution centers are live on SAP as of Q1 2009. Implemented Unicode upgrade, Portal, BI, and HCM. Currently continuing SAP rollout to balance of international affiliates. Enhancing QM utilization to replace legacy supplier corrective action workflow tool. Kicking off initiative to overhaul PLM environment for Engineering and Procurement. Real Experience. Real Advantage. 8 [ SAP Landscape Development Quality Assurance Production (GDV) (GQT) (GPD) 100 100 100 Configuration Client Production Client Master Configuration 200 ABAP Client 300 VC Dev Internal client copy Security Client (GQA) Legend 400 Transport Path 100 Transport Path Unit Test Client Config. reference client Automatic 500 700 Transport Path Sandbox Client On request Master VC Client Transport Path 600 Indicates clients in the Master Data Load Client Sandbox landscape that are not (SA1) used. 700 VC upgrade test client 100 Indicates default client on Production Refresh Client system Change Transport Request Request #1 Real Experience. Real Advantage. 9 [ Project Functions Project Structure Cost planning Scheduling Budgeting Procurement of Goods Period End Close Project Completion Real Experience. Real Advantage. 10 [ Design Overview Project Structure 4 WBS hierarchy levels Networks Activities (Internal/External/General) Templates Multiple Network headers Project Builder for updates AUC is created at level 3 WBS element Level 3 WBS element Investment Profile Real Experience. Real Advantage. 11 [ Design Overview (cont’d) Project Planning Cost Planning at WBS level Hierarchical/ Overall Cost Planning Scheduling Work-force Planning ( out-of-scope) Revenue Planning ( out of scope) Real Experience. Real Advantage. 12 [ Design Overview (cont’d) Project Budgeting Level 1 WBS is budgeted Availability Control with e-mail notification to Project managers Tolerance Limit Segregation of Duties between Planning & Budgeting Real Experience. Real Advantage. 13 [ Design Overview (cont’d) Project Versioning Automatic creation during status change “REL”, “AUC”, “BUDG” & “TECO” Monthly creation of all the projects CO version was not used due to structural maintenance Simulation version (out-of-Scope) Project Status management User Status with authorization keys Prohibited system release until the project is “Approved” At TECO, all the cost is settled to final asset Real Experience. Real Advantage. 14 [ Integration with MM PS integration with MM External processed network activity for Services and non-stock materials Procurement Strategy Purchase requisition with release strategy Purchase orders with account assignment Real Experience. Real Advantage. 15 [ Integration with CO PS integration with CO Initial settlement to an AUC Final settlement to final asset Settlement runs twice for the same WBS in order to settle the cost to the final asset Cost posted from the WBS element to an AUC is settled to final asset at “TECO” Real Experience. Real Advantage. 16 [ Integration with Microsoft Project PS integration with Microsoft Project Open PS middleware between SAP PS & MSP WBS elements are mapped as summary tasks in MSP Network activities are mapped as tasks under summary tasks in MSP Data that is transferred between the two systems WBS elements, WBS milestones, network activities, activity milestones Scheduling information Cost (Actual cost only from SAP to MSP) Resources (out of scope) Real Experience. Real Advantage. 17 [ Integration with Microsoft Project (cont’d) Real Experience. Real Advantage. 18 [ Key Learnings Define the internal business process first before system implementation Dedicated full-time business resource Manageable scope and team focus Train end users Implement in Phases (Walk before Run !!!!!) Real Experience. Real Advantage. 19 [ Website Help & References SAP http://www.help.sap.com http://www.asug.com Project System http://help.sap.com/saphelp_erp60_sp/helpdata/en/04/926eae46f3 11d189470000e829fbbd/frameset.htm GyanSys www.GyanSys.Com Real Experience. Real Advantage. 20 [ Speakers Contact Information Colin Roney Allison Transmission, SAP Project Manager, Purchasing & Parts Distribution E-mail – Colin.Roney@AllisonTransmission.Com Weblink – www.AllisonTransmission.Com Gaurav Yadav GyanSys Inc., SAP PS Consultant E-mail – Gaurav.Yadav@GyanSys.com Weblink – www.GyanSys.com Please visit GyanSys Booth 428 for more details Real Experience. Real Advantage. 21 [ Thank you for participating. Please remember to complete and return your evaluation form following this session. For ongoing education on this area of focus, visit the Year-Round Community page at www.asug.com/yrc [ SESSION CODE: 0807 Real Experience. Real Advantage. 22