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					Dear Colleague

Re: Associate Membership 2010/2011

Associate membership to North Yorkshire Youth (NYY) is open to voluntary youth groups,
clubs and projects supporting children and young people in York and North Yorkshire.

To be a Full Member of NYY you need to be supporting groups of Young People aged
between 13 – 19, and operate within North Yorkshire.

Our Associate Membership package can be used to help groups who are working with
children younger than 13, and those who are outside the borders of North Yorkshire (usually
within York).

Our Associate Membership year runs from 1st April 2010 to 31st March 2011, but your group
can join at any time during this period.

If you decide that you would like to become a Associate Member of NYY then please complete
the enclosed application form and return it to NYY, together with your cheque made payable to
North Yorkshire Youth. The Associate Membership fee for a group is £30.

Most Associate Members sign up to gain access to the insurance scheme through BJK
Insurance. It is NYY’s responsibility to check you have the basic policies. In order to apply you
need to provide us with the following documents, either by email or post (info@nyy.org.uk).
Should you fail to provide us with satisfactory documents we will return your cheque and
refuse membership. We will need to see copies of:
     Your constitution
     CRB / Safeguarding / Volunteer recruitment policy
     Health and safety policy

Once we have received and accepted your application you will receive a letter from us. This
will contain:
     A Certificate of Associate Membership
     Your membership number

If you have any questions please do not hesitate in contacting us. We look forward to receiving
your Associate Membership Application and working with you in the future.

Yours sincerely


Lucy Downes
Lucy Downes
Head of Youth Work
  North Yorkshire Youth is a Youth Association working across
 North Yorkshire and beyond. We work with lots of organisations
   to help create and develop opportunities for young people.
Our Youth Development Team aim to:
      Work in partnership to support young people and their communities.
      Develop positive relationships with young people, volunteers and the wider community.
      Promote the active involvement of Young People in decisions affecting them.
      Develop, support and celebrate the Voluntary Community Sector.

Associate Membership Benefits
As an Associate Member of NYY there are many opportunities available to you and your group. We
require you to keep us up to date with any changes to your membership details and provide us with
basic details about your group.

Associate Membership Benefits include:
      Access to Bernard J Knibbs (BJK) Insurance Scheme
      CRB Check Service / or advice on how to get CRB checks in your area
      Certificate of Membership
      NYY AGM invitation
      Representation at local, regional and national levels

Conditions of Associate Membership
As a Youth Association we encourage organisations to affiliate to us which ensures they meet
a set of appropriate standards. We expect Associate Members to have Policies and
Procedures in place and to have an identified person on their committee who is responsible for
these. Organisations will be offered advice, to enable them to meet these standards.

Information and Data Collection for Associate Members
Membership Form Information:
The NYY Membership database was set up to enable us to contact you. The information given
on your membership form will not be automatically shared with other organisations. We use
this info to send you the most up-to-date details on events, training and funding opportunities
on offer in our region. Therefore, we will only share relevant information after receiving
permission from you.

We collect this information using:
    Our Membership Form.




                                               2
              FDW ...........................               Area
           ..........................              Membership Number
                       .................................
                                     Associate Membership
                                      Application 2010/11

You are applying for Associate Membership of North Yorkshire Youth
because:        Your club/group/project is outside North Yorkshire
 or             Your club/group/project works with children under the age of 13
                If your group is based in North Yorkshire and works with 13-19 year olds
                           please ask for our Full Membership package details.

Full Name of Group

Group Leader or                                          Reg. Charity No.
Lead Volunteer                                              (if applicable)

Correspondence address:

   Address …………………………………………………………………………………………………………………………………………………………………………

   ……………………………………………………………………………………….……………………………………………………………………………………………………

   Post Code …………………………………………………               Tel No. ……………………………………………………………………………………………

   Contact Email Address    ………………………………………………………………………………………………………………………………

 1. In order to become an Associate Member of NYY we must see copies of the
 following policies or procedures? [Please  as appropriate.] If you wish to e-mail documents
 please call to confirm.

                                                                         Attached           E-mailed
 Child Protection / CRB / Volunteer Recruitment Policy
 Health & Safety/ Risk Assessment
 Constitution
 Do you have a group bank account?                                            Yes                No

 2. Please indicate numbers of staff/volunteers
                Staff Members               Volunteers              Management Committee
            Male           Female         Male         Female         Male              Female



 3. Please indicate how many members (approx) you have in each of the categories below.

  Aged 5-10         Aged 11-12       Aged 13-15        Aged 16-19      Aged 20-25               Total


  M         F        M        F       M        F        M       F        M          F       M           F

Insurance
                                                   3
It is a legal requirement that your group has Public/Employers Liability Insurance and to
assist you with this BJK Insurance Brokers Ltd. can offer a specially negotiated rate
through a Youth Group Policy Scheme that is available to NYY Associate Members.

If you are interested in taking up this offer you can contact them at:-
          BJK Insurance Brokers, 2nd Floor, Devonshire House, Riverside Road,
      Pottington Business Park, Barnstaple, Devon, EX31 1SW Tel: 01271-349096/7
    or email: info@bjkinsurance.co.uk or visit their website: www.bjkinsurance.co.uk

                                                                            (Please tick
We will be taking up the insurance through the Youth Group Scheme.           if appropriate)
         Please note that the insurance through the Youth Group Scheme is not available
                             to groups who are not members of NYY.
Our Agreement
As an Associate Member of NYY you are agreeing to carry out the following, please tick
as appropriate to state that you agree with the statements below

        We understand that it is the groups responsibility to make sure their policies and
         procedures are appropriate to allow access to the BJK insurance scheme. (NYY
         report to BJK regularly to ensure that only groups with the required policies and
         procedures access the Youth Group Policy Scheme.

        We agree to use our membership and the name of NYY in an appropriate way. You
         must not use our logos without prior consent and being a member does not
         automatically mean that your group is operating to the suggested conditions.
         We enclose   the following policies with this application:
                  o    Constitution
                  o    Child Protection / CRB/ Volunteer Recruitment
                  o    Health and Safety / Risk Assessment

                       and a cheque for £30

We declare that this group is run in accordance with the attached conditions of
membership and hereby apply for membership of NYY for the year 2010/2011.

Signed………………………………………… Print………………………………………………………… Date……………………………
(Chairperson of Management Committee)
__________________________________________________________________
                                 Please return completed form to:

                               North Yorkshire Youth Limited
                                     The Granary Offices
                                       Manor House Farm
                                        Newsham, Thirsk
                                   North Yorkshire YO7 4DJ
                                       t: 01845 587932
                         e:   info@nyy.org.uk     w: www.nyy.org.uk


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