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					                                         INL PROCUREMENT SENSITIVE




Contents
   B.1       OVERVIEW .........................................................................................................................................9
   B.2       QUANTITIES ......................................................................................................................................9
   B.3       TYPE OF CONTRACT ......................................................................................................................9
   B.4       PRICING INFORMATION ............................................................................................................... 10
   B.5       PROVISIONAL BILLING RATES .................................................................................................. 11
   B.6       CEILING INDIRECT COST RATES .............................................................................................. 12
   B.7       TRAVEL COSTS .............................................................................................................................. 13
   B.8       HOURLY LABOR RATES ............................................................................................................... 14
   B.9       OVERTIME ....................................................................................................................................... 17
   C.1       RESERVED ...................................................................................................................................... 18
   C.2       GENERAL PROGRAM DESCRIPTION AND REQUIREMENTS OVERVIEW ....................... 18
   C.3       REQUIREMENTS ............................................................................................................................ 19
   C.3.1     Advisor Staffing ................................................................................................................................ 20
   C.3.1.1       Skill Sets ....................................................................................................................................... 20
   C.3.1.2       Minimum Qualifications .............................................................................................................. 23
   C.3.1.3       Staffing Structure ......................................................................................................................... 24
   C.3.1.4       Consultants .................................................................................................................................. 24
   C.3.1.5       Third Country and Host Country National Advisors ............................................................... 25
   C.3.1.6       Interpretation and Translation Services ................................................................................... 25
   C.3.1.7       Personnel Policies ....................................................................................................................... 25
   C.3.1.7.1        United States and Third Country National Advisors ........................................................... 25
   C.3.1.7.2        Time-in-Mission and Contractor Personnel Employment Agreement Extensions ......... 25
   C.3.1.7.3        Annual Medical and Psychological Reviews ....................................................................... 26
   C.3.1.7.4        Leaving Mission Prior to Completion of Contract ................................................................ 27
   C.3.1.7.5        Random Drug Testing ............................................................................................................. 27
   C.3.2     Advisor Deployment......................................................................................................................... 27
   C.3.2.1       Recruitment .................................................................................................................................. 27
   C.3.2.2       Selection ....................................................................................................................................... 28
   C.3.2.3       Pre-screening............................................................................................................................... 28
   C.3.2.4       Pre-deployment Training ............................................................................................................ 29
   C.3.2.4       Deployment Support ................................................................................................................... 30
   C.3.2.5       Demobilization Support .............................................................................................................. 30

                                            1
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                                      See FAR 3.104
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C.3.2.6        Advisor Recruitment Plan........................................................................................................... 31
C.3.3      Life and Mission Support (LMS) .................................................................................................... 31
C.3.3.1        In-Country Preparations ............................................................................................................. 32
C.3.3.2        Housing ......................................................................................................................................... 33
C.3.3.3        Food Support and Services ....................................................................................................... 33
C.3.3.4        Health Care and Contingency Services ................................................................................... 33
C.3.3.5        MWR ............................................................................................................................................. 34
C.3.3.6        Laundry ......................................................................................................................................... 34
C.3.3.7        Waste Management Services ................................................................................................... 34
C.3.3.8        Equipment Maintenance and Repair of Existing and New Equipment ................................ 35
C.3.3.9        Vehicle Procurement, Maintenance, and Repair .................................................................... 35
C.3.3.10          Advisor Equipment .................................................................................................................. 35
C.3.3.11          Transportation .......................................................................................................................... 36
C.3.3.12          Site Operation and Maintenance ........................................................................................... 36
C.3.3.13          Logistics, Procurement, and Infrastructure Support ........................................................... 38
C.3.3.14          Inventory Management ........................................................................................................... 38
C.3.3.15          Information Technology Equipment and Support ............................................................... 39
C.3.3.15.1        Planning .................................................................................................................................... 40
C.3.3.15.2        Infrastructure ............................................................................................................................ 40
C.3.3.15.3        Support ...................................................................................................................................... 40
C.3.3.15.4        Training ..................................................................................................................................... 41
C.3.3.15.5        IT/Comm Security .................................................................................................................... 41
C.3.3.16          Host Country Assistance ........................................................................................................ 41
C.3.3.17          In Country Support .................................................................................................................. 42
C.3.3.18          Support Personnel Deployment and Staffing Plan ............................................................. 42
C.3.3.18.1        Recruitment .............................................................................................................................. 42
C.3.3.18.2        Selection ................................................................................................................................... 43
C.3.3.18.3        Training and Orientation ......................................................................................................... 43
C.3.3.18.4        Equipment ................................................................................................................................. 43
C.3.3.18.5        Deployment .............................................................................................................................. 43
C.3.4      Program Management..................................................................................................................... 43
C.3.4.1        Home Office ................................................................................................................................. 44
C.3.4.2        In-Country Office ......................................................................................................................... 44
C.3.4.3        Senior Program Management Staff .......................................................................................... 45
C.3.4.3.1         Program Manager .................................................................................................................... 45

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C.3.4.3.2            Deputy Program Manager ...................................................................................................... 45
C.3.4.3.3            Chief of Team/Contingent Commander ............................................................................... 45
C.3.4.4          Work Plans ................................................................................................................................... 46
C.3.4.5          Subject Matter Expert ................................................................................................................. 47
C.3.4.6          Program Management Systems ............................................................................................... 47
C.3.4.7          Subcontract Management Plan ................................................................................................. 48
C.3.4.8          Advisor Reports ........................................................................................................................... 48
C.3.4.9          Final Report .................................................................................................................................. 48
C.3.4.10             Small Business Subcontracting Plan (Full Scope Only) ................................................... 49
C.3.5        Security Requirements .................................................................................................................... 49
C.3.5.1          Personnel Security Clearances and Public Trust Certifications ........................................... 49
C.3.5.2          SF-85 P and PS Moderate Risk Public Trust Processing ..................................................... 50
C.3.5.3          Office of Personnel Management (OPM) Portal Access ....................................................... 50
C.3.5.4          Terminations, Resignations and Cancellations....................................................................... 50
C.3.5.5          Adverse Information .................................................................................................................... 50
C.4          POSITION DESCRIPTIONS .......................................................................................................... 50
D.1         MARKING OF REPORTS (05/95) .................................................................................................. 51
D.2         PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95) ............................................. 51
D.3          PACKING LIST (S) (05/95) ............................................................................................................. 51
D.4         WARRANTY NOTIFICATION (05/95) ............................................................................................ 51
D.5         DATA PACKAGING REQUIREMENTS (11/96) ........................................................................... 51
E.1         52.252-02 CLAUSES INCORPORATED BY REFERENCE ....................................................... 52
E.2         52.246-14 INSPECTION OF TRANSPORTATION (APRIL 1984) ............................................ 52
F.1          52.252-02 CLAUSES INCORPORATED BY REFERENCE...................................................... 53
F.2          PERIOD OF PERFORMANCE (MAY 1995) ................................................................................ 53
F.3          PLACE OF PERFORMANCE (10/97) ........................................................................................... 53
F.4         MONTHLY PROGRESS REPORT (COST TYPE CONTRACT) (11/08) ................................ 53
F.5         REPORTING...................................................................................................................................... 54
F.6         SERIOUS INCIDENT REPORT ...................................................................................................... 54
G.1          CONTRACT ADMINISTRATION DATA (04/98) .......................................................................... 56
G.2          DOSAR 652.232-71, VOUCHER SUBMISSION (COST-REIMBURSEMENT). ..................... 56
G.3    DOSAR 652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)
(AUG 1999) (ACQ STANDARD FORMAT) (09/99).................................................................................... 57
G.4   THE GOVERNMENT‘S ROLE AND RESPONSIBILITY FOR CONTRACT
ADMINISTRATION.......................................................................................................................................... 57
G.5         DOSAR 652.242-70 CONTRACTING OFFICER‘S REPRESENTATIVE (COR). ................... 58
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                                   See FAR 3.104
                                         INL PROCUREMENT SENSITIVE

G.6         REQUESTS FOR PAYMENT BY ELECTRONIC FUNDS TRANSFER (12/97) ...................... 58
G.7          ORDERING PROCEDURES (11/96) ............................................................................................ 58
G.8          PLACEMENT OF ORDERS ........................................................................................................... 59
G.9          TASK ORDERS (11/96) .................................................................................................................. 59
G.9.1        FAIR OPPORTUNITY PROCESS ................................................................................................. 59
G.9.2        FAIR OPPORTUNITY EXCEPTIONS ........................................................................................... 60
G.9.3        TASK ORDER REQUESTS ........................................................................................................... 60
G.9.4             TASK/DELIVERY ORDER CONTRACT OMBUDSMAN ...................................................... 62
G.10         INVOICE SUBMISSION .................................................................................................................. 62
G.10.1            Invoice Information ...................................................................................................................... 63
G.10.2            Invoice Requirements ................................................................................................................. 64
G.10.3            Invoice Approval Form ................................................................................................................ 67
G.10.4            Standard Form 1034 ................................................................................................................... 67
G.10.5            Invoice Summary Report ............................................................................................................ 67
G.10.6            Task Order Requirements .......................................................................................................... 67
G.10.7            Funds Disbursement ................................................................................................................... 67
G.10.8            Contact Information ..................................................................................................................... 68
G.10.9            Invoice Specifications ................................................................................................................. 68
G.11              QUICK-CLOSEOUT PROCEDURE ......................................................................................... 69
H.1         CONTRACTOR COMMITMENTS, WARRANTIES AND REPRESENTATIONS (05/95) ...... 70
H.2         KEY PERSONNEL (02/96) .............................................................................................................. 70
H.3          NONPAYMENT FOR UNAUTHORIZED WORK (05/95) ........................................................... 71
H.4          ORGANIZATIONAL CONFLICT OF INTEREST - GENERAL (02/96)..................................... 71
H.5         SAFEGUARDING OF INFORMATION (05/95) ............................................................................ 71
H.6         TECHNICAL DIRECTION (05/95) .................................................................................................. 71
H.7         STANDARDS OF CONDUCT ......................................................................................................... 72
H.8         CONTRACTOR PERSONNEL MEDICAL REQUIREMENTS .................................................... 73
H.9         INSURANCE (11/08) ........................................................................................................................ 73
H.10         CERTIFICATE OF INSURANCE ................................................................................................... 74
H.11         PROVISIONS ................................................................................................................................... 74
H.12  SOURCE-ORIGIN/NATIONALITY REQUIREMENTS FOR PROCUREMENT OF GOODS
AND SERVICES .............................................................................................................................................. 75
H.13        CONVERSION TO A PERFORMANCE BASED TASK ORDER ............................................... 78
H.14          PAST PERFORMANCE EVALUATION ...................................................................................... 79
I.1     CLAUSES INCORPORATED BY REFERENCE .............................................................................. 80

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I.2     CLAUSES INCORPORATED IN FULL TEXT ................................................................................... 84
I.3     ACCOUNTING FOR GOVERNMENT PROPERTY (JUNE 2007) ............................................... 104
SECTION J.1               STANDARD FORM 3881 ................................................................................................ 110
SECTION J.2               DISCLOSURE OF LOBBYING ACTIVITIES ................................................................ 113
SECTION J.3               DD FORM 254 ................................................................................................................... 114
SECTION J.4               PAST PERFORMANCE QUESTIONNAIRE ................................................................. 115
SECTION J.5               MEDICAL AND PSYCHOLOGICAL APPROVAL FORM ........................................... 127
SECTION J.6               CONFORMANCE AND COMPLIANCE CROSS-REFERENCE TABLES ............... 130
SECTION J.7               INVOICE TEMPLATE ...................................................................................................... 166
Attachment J.7.1- Invoice Summary Page ................................................................................................ 166
Attachment J.7.2 - US Department of State – GFSC Office of Claims Invoice Approval Form ........ 167
Attachment J.7.3 - Public Voucher for Purchases and Services Other than Personnel Standard
Form 1034 ...................................................................................................................................................... 169
Attachment J.7.4 - Invoice Summary Report............................................................................................. 170
SECTION J.8               POSITION DESCRIPTIONS ........................................................................................... 171
J.8.1         Police Advisors ............................................................................................................................... 171
J.8.1.1           Police Advisor I .......................................................................................................................... 171
J.8.1.2           Police Advisor II ......................................................................................................................... 171
J.8.1.3           Police Advisor III ........................................................................................................................ 172
J.8.1.4           Police Advisor IV ....................................................................................................................... 173
J.8.1.5           Police Advisor V ........................................................................................................................ 173
J.8.2         Corrections Advisors ..................................................................................................................... 174
J.8.2.1           Corrections Advisor I ................................................................................................................ 174
J.8.2.2          Corrections Advisor II ................................................................................................................ 174
J.8.2.3          Corrections Advisor III ............................................................................................................... 175
J.8.2.4           Corrections Advisor IV .............................................................................................................. 175
J.8.2.5           Corrections Advisor V ............................................................................................................... 176
J.8.3         Justice Advisors ............................................................................................................................. 176
J.8.3.1           Justice Advisor I ........................................................................................................................ 177
J.8.3.2           Justice Advisor II ....................................................................................................................... 177
J.8.3.3           Justice Advisor III ...................................................................................................................... 177
J.8.3.4           Justice Advisor IV ...................................................................................................................... 178
J.8.3.5           Justice Advisor V ....................................................................................................................... 178
SECTION J.9               ADVISOR EQUIPMENT .................................................................................................. 180
J.9.1        Advisor Equipment .......................................................................................................................... 180

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                                   See FAR 3.104
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J.10          CRIMINAL JUSTICE PROGRAM SUPPORT RESUME FORMAT TEMPLATE.................. 183
SECTION J.11               RESERVED ..................................................................................................................... 188
SECTION J.12               WORKPLAN TEMPLATE .............................................................................................. 189
SECTION J.13               ACRONYM LIST ............................................................................................................. 192
SECTION J.14               SERIOUS INCIDENT REPORT FORMAT .................................................................. 195
K.1           PROVISIONS INCORPORATED BY REFERENCE ................................................................ 199
K.2           PROVISIONS INCORPORATED IN FULL TEXT ..................................................................... 199
L.1           FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB
1998)        220
L.2   FAR 52.215-20 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION
OTHER THAN COST OR PRICING DATA (ALTERNATIVE IV) (OCT 1997) ..................................... 221
L.3   FAR 52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES – IDENTIFICATION
OFSUBCONTRACT EFFORT (Oct 2009) ................................................................................................. 221
L.4           FAR 52.216-1 TYPE OF CONTRACT (APR 1984) .................................................................. 222
L.5           52.233-2 SERVICE OF PROTEST (SEP 2006) ........................................................................ 222
L.6           EXCEPTIONS AND/OR DEVIATIONS ....................................................................................... 222
L.7           FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB
1998)        222
L.8           DOSAR 652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 1999).................. 223
L.9      DOSAR 652.219-70 DEPARTMENT OF STATE SUBCONTRACTING GOALS (APR 2004)
(Full Scope Only) ........................................................................................................................................... 224
L.10          RESERVED .................................................................................................................................... 224
L.11          COMMUNICATION CONCERNING SOLICITATION ............................................................... 224
L.12          QUESTIONS REGARDING SOLICITATION (May 1995) ........................................................ 224
L.13          RESUMES (JUL 2001) .................................................................................................................. 224
L.14          GENERAL INSTRUCTIONS ........................................................................................................ 225
L.15          DELIVERY OF PROPOSAL ......................................................................................................... 225
L.16          AUTHORIZED OFFICIAL AND SUBMISSION OF PROPOSAL ............................................ 226
L.17          MODIFICATIONS TO THE PROPOSALS ................................................................................. 226
L.18          PRE-AWARD AUDIT REQUIREMENTS .................................................................................... 227
L.19          PROPOSAL PREPERATION COSTS ........................................................................................ 227
L.20          GOVERNMENT-FURNISHED PROPERTY .............................................................................. 227
L.21          DISPOSITION OF PROPOSALS ................................................................................................ 227
L.22          CONTRACTOR PERFORMANCE INFORMATION ................................................................. 227
L.23          GENERAL PROPOSAL INSTRUCTIONS ................................................................................. 228
L.24          ELECTRONIC MEDIA GENERAL INFORMATION .................................................................. 230
L.24.1           CD-ROM Labeling Requirements ............................................................................................ 231
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L.25       ELECTRONIC MEDIA VERSION REQUIREMENTS ............................................................... 231
L.25.1       Hardware/Software Compatibility Requirements ................................................................... 232
L.25.2       Word Processing File Requirements ....................................................................................... 232
L.25.3       Permissible Image File Formats............................................................................................... 232
L.25.4       Multimedia Files .......................................................................................................................... 232
L.25.5       File Compression Restrictions .................................................................................................. 232
L.26       DETAILED PROPOSAL INSTRUCTIONS ................................................................................. 233
L.26.1       Technical/Management Volume............................................................................................... 233
L.26.1.1     Executive Summary ................................................................................................................... 234
L.26.1.2     Technical/Management Conformance Cross-Reference Table .......................................... 234
L.26.1.3     Technical/Management Compliance Cross-Reference Table ............................................. 234
L.26.1.4     Technical Response .................................................................................................................. 234
L.26.1.4.1       Advisor Staffing ...................................................................................................................... 234
L.26.1.4.2       Advisor Deployment .............................................................................................................. 235
L.26.1.4.3       Life and Mission Support ...................................................................................................... 235
L.26.1.4.4       Security ................................................................................................................................... 235
L.26.1.5     Management Response ............................................................................................................ 236
L.26.1.5.1       Program Management .......................................................................................................... 236
L.26.1.5.2       Home Office............................................................................................................................ 237
L.26.1.5.3       In-Country Office .................................................................................................................... 237
L.26.1.5.4       Program Manager .................................................................................................................. 237
L.26.1.5.5       Program Management Systems .......................................................................................... 237
L.26.1.5.6       Subcontract Management Plan ........................................................................................... 237
L.26.1.5.7       Invoices ................................................................................................................................... 237
L.26.1.5.8       Reporting ................................................................................................................................ 238
L.26.1.5.9       Personnel ................................................................................................................................ 238
L.26.1.5.10          Small Business Subcontracting Plan ............................................................................. 239
L.26.2       Past Performance Volume ........................................................................................................ 239
L.26.2.1     Executive Summary ................................................................................................................... 239
L.26.2.2     Past Performance Conformance Cross-Reference Table.................................................... 239
L.26.2.3     Past Performance Compliance Cross-Reference Table ...................................................... 239
L.26.2.4     Past Performance Client References ...................................................................................... 239
L.26.3       Business Volume ........................................................................................................................ 240
L.26.3.1     Executive Summary ................................................................................................................... 241
L.26.3.2     Business Conformance Cross-Reference Table ................................................................... 241

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L.26.3.3       Business Compliance Cross-Reference Table ...................................................................... 241
L.26.3.4       Standard Form 33 ...................................................................................................................... 241
L.26.3.5       Representations and Certifications .......................................................................................... 241
L.26.3.6        Offerors‘ Responsibility ............................................................................................................ 241
L.26.3.6.1         Estimating System ................................................................................................................. 242
L.26.3.6.2         Billing System ......................................................................................................................... 242
L.26.3.6.3         Purchasing System ............................................................................................................... 242
L.26.3.6.4         Status of Property Management System (June 2007) ..................................................... 242
L.26.3.6.5         Cost Accounting System ...................................................................................................... 243
L.26.3.7       Joint Venture Information .......................................................................................................... 244
L.26.4         Price Volume ............................................................................................................................... 245
L.26.4.1       Executive Summary ................................................................................................................... 245
L.26.4.2       Price Conformance Cross-Reference Table .......................................................................... 245
L.26.4.3       Price Compliance Cross-Reference Table ............................................................................. 245
L.26.4.4       Price Information and Instructions ........................................................................................... 245
M.1        GENERAL ....................................................................................................................................... 249
M.2        BASIS FOR AWARD ..................................................................................................................... 249
M.3        EVALUATION FACTORS ............................................................................................................. 249
M.4        ELIGIBILITY FOR AWARD .......................................................................................................... 250
M.5        SOURCE SELECTION PROCESS ............................................................................................. 250
M.6        SOLICITATION AMENDMENTS ................................................................................................. 251
M.7        EVALUATION SUPPORT ............................................................................................................. 251
M.8        NON-PRICE FACTOR RATINGS................................................................................................ 251
M.9        TECHNICAL EVALUATION ......................................................................................................... 252
M.9.1      Technical Factor .............................................................................................................................. 252
M.9.2      Management Factor ........................................................................................................................ 253
M.9.3      Past Performance ........................................................................................................................... 255
M.9.4      Subcontract Management Plan ..................................................................................................... 256
M.9.5      Small Business Subcontracting Plan (Full Scope Only) ............................................................ 256
M.10       PRICE EVALUATION .................................................................................................................... 256




                                         8
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                                   See FAR 3.104
                             INL PROCUREMENT SENSITIVE


                    Section B: Supplies or Services and Prices/Costs


B.1             OVERVIEW
The U.S. Department of State (DoS) Bureau of International Narcotics and Law
Enforcement Affairs (INL) has as one of its responsibilities the provision of a wide array
of support to criminal justice sector development programs worldwide. Program
countries/areas include Afghanistan, Haiti, Iraq, Kosovo, Lebanon, Liberia, Sudan, and
the West Bank. Currently, INL has had three indefinite-delivery, indefinite-quantity
(IDIQ) Civilian Police (CIVPOL) contracts (one for each of the three multiple awardees)
under which task orders have been competed for individual requirements. The
contracts provide criminal justice advisors and life and mission support (LMS). LMS
includes office and living facilities, subsistence, vehicles, and associated equipment and
supplies.
The Government is conducting two separate and distinct source selections under this
solicitation. Consequently, the procurement schedule and award decisions on one track
will not affect the other track. The two award tracks are: (1) Full Scope, and (2) Small
Business Set-Aside. These multiple-award IDIQ contracts (herein referred to as
―contracts‖) succeed the CIVPOL multiple-award contract. The contracts‘ titles are
Criminal Justice Program Support (CJPS) Full Scope and CJPS Set Aside. The
Contractor will be required to provide, among other items, advisors, other specialists,
and life and mission support services.
B.2             QUANTITIES
Each Contractor is guaranteed a total minimum of $1000 (inclusive of all direct costs,
indirect costs, and profit/fee).
The maximum for the contract‘s five-year period of performance (base year plus four
option years) shall be any quantity or combination of supplies and services, not to exceed
$10,000,000,000 (inclusive of all direct costs, indirect costs, and profit/fee).
B.3             TYPE OF CONTRACT
The Contractor(s) shall provide, in accordance with issued Task Orders (TOs), all
management, supervision, labor, facilities, and materials necessary to acquire support
in delivering criminal justice training support on an Indefinite-Delivery-Indefinite-Quantity
(IDIQ) basis. This is an IDIQ contract for non-commercial items. Contract types for the
individual task orders will fall under one or more of the following, depending on the nature,
complexity, and certainty of the task order requirement: fixed-price, cost-reimbursement,
labor-hour, and/or time-and-materials. Some task orders may be performance-based.
Performance-based requirements, when applicable, will be conveyed and administered at
the task order level.
The contract contains negotiated not-to-exceed fully-loaded hourly labor rates for
specific labor categories for United States citizens. These rates or discounted rates will

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                                         See FAR 3.104
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be used at the task order level under fixed-price, labor-hour, and/or time-and-materials
arrangements. Section B.4 provides further information.
B.4             PRICING INFORMATION
The contract contains, for non-cost-reimbursement arrangements, negotiated not-to-
exceed (NTE) fully-loaded hourly labor rates for United States citizens; hourly rates for
host country nationals and third-country nationals (for all contract types) will be
proposed and negotiated at the task order level. For each non-cost-reimbursement
contemplated task order or contract line item number (CLIN), the Contractor will be
given an opportunity to propose fully-loaded hourly labor rates that match or are lower
than the contract‘s negotiated NTE fully-loaded hourly labor rates; the Government will
not pay fully-loaded hourly labor rates that are greater than the contract‘s negotiated
NTE fully-loaded hourly labor rates.
The fully-loaded hourly labor rates negotiated at the task order level for an individual
task order shall be fixed for the period of that individual task order under labor-hour or
time-and-materials arrangements, or part of the negotiated fixed price. The
Government will pay the negotiated fixed fully-loaded hourly labor rate for only
performed labor that meets the labor qualifications specified in the contract and
individual task order. Labor hours for each labor category will be paid at the same
negotiated fixed fully-loaded hourly labor rate regardless of whether the individual
performing the labor works (either as an employee or consultant) for the prime
contractor or a subcontractor.
The contract‘s negotiated NTE fully-loaded hourly labor rates apply only to four normal
workweeks (40, 56, 60, and 72 hours per week). The Government defines a normal
workweek, pursuant to FAR 22.103-1, as: 1) generally, 40 hours; or 2) if longer than 40
hours and outside the United States and its outlying areas, it does not exceed the norm
for the area, as determined by local custom, tradition, or law, and the hours worked in
excess of 40 in the workweek are not compensated at a premium rate of pay. The
Government anticipates a large portion of task order requirements being performed in
areas where the four aforementioned workweeks are considered normal.
However, if, at the task order level, the normal workweek for an individual task order
differs from any of the four aforementioned normal workweeks, the Government will
solicit and negotiate labor rates based on the normal workweek for the individual task
order. These negotiated labor rates will apply only to that individual task order.
Each negotiated NTE fully-loaded hourly labor rate consists of an unloaded hourly labor
rate, fringe benefits (if not included in applicable indirect costs), applicable indirect
costs, and profit amount. It does not consist of any other costs. Any other costs that
are part of the Contractor‘s established compensation plan and consistent with FAR
Part 31, including any allowances and bonuses, may be proposed as a material or other
direct cost (ODC) at the task order level. Furthermore, any cost elements included in
the negotiated NTE fully-loaded hourly labor rates (at the contract level) and proposed
and negotiated fixed fully-loaded hourly labor rates (at the task order level) shall not be

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charged as a material or other direct cost. Overhead and fee shall not be added to
allowances.
The contract‘s negotiated NTE fully-loaded hourly labor rates apply only to the labor
categories specified in Table B.1. Additional labor categories will be specified and their
labor rates will be proposed and negotiated at the task order level.
Non-labor/Material/Other Direct costs (e.g., DBA Insurance and Travel) will be proposed
and negotiated at the task order level.
At the task order level, the Contractor may be paid for or recover, if consistent with FAR
Part 31 and its established or disclosed cost accounting practices, allowable,
reasonable, and allocable direct and applicable indirect costs under arrangements when
cost analysis is performed and/or under arrangements when the determination,
negotiation, or allowance of costs are required by a contract clause (e.g., FAR 52.216-7
and FAR 52.232-7). The Contractor may also be paid for applicable indirect costs as
part of the negotiated firm-fixed-price under competitively-awarded firm-fixed-price task
orders.
If paying overseas allowances (e.g., Danger Pay and Post Hardship Differential Pay) is
part of the Contractor‘s established compensation plan or policy and if such payment is
otherwise consistent with FAR Part 31, the Contractor may be paid for or recover such
costs, but only if such payment/recovery is: 1) at percentages that do not exceed the
percentages listed in the Department of State Standardized Regulations (DSSR); and 2)
for Contractor employees who are United States citizens and whose normal workplace
is not in the place of performance. The Contractor shall be paid for/recover any such
costs at the task order level.
B.5             PROVISIONAL BILLING RATES
This section is applicable only to flexibly priced arrangements.


      Indirect Cost Rate       Negotiated         Allocation Base        Contractor Fiscal
            Element            Provisional    (e.g., Total Cost Input)     Year Period
          (e.g., G&A)          Billing Rate
 1)




 2)




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Note 1: At the task order level, the Contractor may recover, if consistent with FAR Part
31 and the Contractor‘s established or disclosed cost accounting practices, allowable,
reasonable, and allocable indirect costs under flexibly-priced arrangements, as defined
under FAR 30.001 (e.g., cost-reimbursement arrangement and the materials portion of
a time-and-materials arrangement).
Note 2: While subcontractor indirect cost rates are not incorporated above,
subcontractor indirect cost rates may be included in task order proposals and are
subject to approval of the Contracting Officer, in accordance with FAR 52.244-2
(Subcontracts).
Note 3: At the task order level, the Contractor shall be reimbursed at the negotiated
provisional billing rates until revised billing rates or final indirect cost rates have been
established.
Note 4: The Contracting Officer will accept revised billing rates or final indirect cost rates
only after they have been established by the Contractor‘s cognizant Federal agency
official.
Note 5: Established/Negotiated provisional billing rates, revised billing rates, final
indirect cost rates, and ceiling indirect cost rates (see Section B.6) shall also be used in
determining progress payments, when applicable, under fixed-price task orders.
Note 6: The Contractor shall make no change to its established or disclosed method of
classifying or allocating indirect costs without the prior written approval of the
Contractor‘s cognizant Federal agency official.
B.6                    CEILING INDIRECT COST RATES
This section is applicable only to flexibly priced arrangements.
   Indirect Cost Rate         Negotiated             Allocation Base      Contractor Fiscal
  Element (e.g., G&A)        Ceiling Indirect    (e.g., Total Cost Input)   Year Period
                               Cost Rate
 1)




 2)




Note 1: The negotiated ceiling indirect cost rates will apply only under flexibly-priced
arrangements, as defined under FAR 30.001, and when settling the contract‘s final

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indirect costs for each of the Contractor‘s fiscal years in conjunction with the contract‘s
period of performance.
Note 2: The negotiated ceiling indirect cost rates will be compared to the respective
established final indirect cost rates, and if any settlement of indirect costs occurs, the
Government shall pay the lesser of the negotiated ceiling indirect cost rates and the
respective established final indirect cost rates.
B.7             TRAVEL COSTS
   (a) Travel under this contract is generally defined as Contractor air and ground
       transportation, Contractor lodging, and Contractor meals and incidentals. The
       Contracting Officer may identify additional elements at the task order level.
   (b) Except as otherwise provided herein, the Contractor shall be reimbursed at the
       task order level its allowable, allocable, and reasonable actual incurred travel
       costs in accordance with FAR 31.205-46, including Item VI in the Final Rule of
       FAC 2005-38, dated December 10, 2009.
   (c) Travel must be directly related to and be required for performance of the
       contract. In no event shall costs associated with employees commuting be
       reimbursable as a direct cost under this contract.
   (d) The Contractor shall include a breakout of all authorized travel expenses as an
       attachment to its invoice.
   (e) The Contractor shall include, by the following cost elements, a breakdown of all
       authorized travel costs in each applicable task order proposal and as an
       attachment to each applicable invoice: Traveler Name, Dates of Travel, Origin,
       Destination, CLIN, Labor Category, Airfare, Lodging, Meals and Incidental
       Expenses, Ground Transportation, Parking, and Tolls.
   (f) Travel costs are authorized only for travel beyond a 50-mile radius of the
       Contractor employee‘s local place of performance (official duty station) whenever
       a task order requires work to be accomplished at a remote work site. No travel
       costs (or associated labor time during travel) shall be charged for work performed
       at a Contractor‘s local office or any other work site within a 50-mile radius of the
       Contractor employee‘s local place of performance (official duty station). No
       travel costs (or associated labor time during travel) shall be charged for
       telecommuting beyond (or within) a 50-mile radius of the Contractor‘s local place
       of performance (official duty station) unless the task order stipulates to the
       contrary.
   (g) Costs when using a privately owned vehicle for official travel are allowable
       provided that such costs do not exceed costs that would have resulted from use
       of other reasonable transportation methods (e.g., taxi, airplane, train).
       Reasonable associated costs, such as tolls and parking fees, are also generally

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       allowable. The Contractor shall submit, as an attachment to its invoice, evidence
       to support the reasonableness of privately owned vehicle costs.
   (h) When travelling in a privately owned vehicle (POV) for official travel, the
       Contractor shall be reimbursed mileage costs at a rate that does not exceed the
       POV mileage rate established by the Internal Revenue Service.
   (i) Costs for car rentals for official travel are allowable provided that: such rentals
       are consistent with good business practice; such costs do not exceed costs that
       would have resulted from use of other reasonable transportation methods (e.g.,
       taxi, airplane, train); and such costs do not exceed the actual cost of renting a
       compact automobile (maximum of one automobile for two Contractor personnel),
       unless extenuating circumstances (e.g., excess baggage) require other
       arrangements and subsequent Contracting Officer approval is obtained.
       Reasonable associated costs, such as tolls and parking fees, are also generally
       allowable.
   (j) The Government will reimburse the Contractor for Contractor employee‘s travel
       time to or from authorized work locations as defined in the individual task order.
   (k) After task order award, travel must be authorized in advance by the Contracting
       Officer‘s Representative. However, if travel costs are projected to exceed the
       estimated travel cost negotiated at task order award, the Contractor shall obtain
       advance written authorization from the Contracting Officer.
   (l) If work under this contract will be performed at the Government site at the
       Department of State main building, 21st and Virginia Avenue, NW, Washington,
       DC 20520, or other State Annexes in the metropolitan Washington, DC area,
       daily commuting time and expenses between the Department of State site and
       some other location, such as a home office, shall not be allowable costs under
       this contract.
   (m)Pursuant to FAR 47.403, the Contractor is required to use a U.S.-flag air carrier
       service unless specific conditions exist. If such conditions exist, the Contractor
       shall submit with its voucher a memorandum explaining why it did not use a U.S.-
       flag air carrier service. Reimbursement is contingent upon Government
       acceptance of such explanation.
   (n) Travel costs for leaving and returning to mission as a result of the second-opinion
       medical review and/or psychological review are not allowable (see Section
       C.3.1.7.3).
B.8             HOURLY LABOR RATES
The following table is for not-to-exceed (NTE) fully loaded hourly labor rates based on
selected normal workweeks.


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               Base Year       Option Year 1     Option Year 2      Option Year 3      Option Year 4


Labor         40 56 60 72 40 56 60 72 40 56 60 72 40 56 60 72 40 56 60 72
Category


Program
Manager
Deputy
Program
Mgr


Police
Advisor I
Police
Advisor II
Police
Advisor III
Police
Advisor IV
Police
Advisor V




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               Base Year       Option Year 1     Option Year 2      Option Year 3      Option Year 4


Labor         40 56 60 72 40 56 60 72 40 56 60 72 40 56 60 72 40 56 60 72
Category
Corrections
Advisor I
Corrections
Advisor II
Corrections
Advisor III
Corrections
Advisor IV
Corrections
Advisor V


Justice
Advisor I
Justice
Advisor II
Justice
Advisor III
Justice
Advisor IV
Justice
Advisor V
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Notes
40 = The number of hours in a normal workweek, as defined under FAR 22.103-1, at
which the NTE fully-loaded hourly labor rates in that column have been negotiated.
56 = The number of hours in a normal workweek, as defined under FAR 22.103-1, at
which the NTE fully-loaded hourly labor rates in that column have been negotiated.
60 = The number of hours in a normal workweek, as defined under FAR 22.103-1, at
which the NTE fully-loaded hourly labor rates in that column have been negotiated.
72 = The number of hours in a normal workweek, as defined under FAR 22.103-1, at
which the NTE fully-loaded hourly labor rates in that column have been negotiated.
n/a = Not applicable.
The NTE fully-loaded hourly labor rates are for United States citizens; hourly rates for
local-nationals and third-country nationals will be proposed and negotiated at the task
order level.
The NTE fully-loaded hourly labor rates are in United States currency.
Each NTE fully-loaded hourly labor rate consists of an unloaded hourly labor rate, fringe
benefits (if not included in applicable indirect costs), applicable indirect costs, and profit
amount; it does not include any other costs.
At the task order level, contractors shall be paid only for fully-loaded hourly labor rates
that are equal to or are less than the contract‘s NTE fully-loaded hourly labor rates.
B.9             OVERTIME
Overtime is defined as time worked in excess of the number of hours in a normal
workweek, as defined under FAR 22.103-1. Overtime must be authorized in advance
and in writing by the Contracting Officer. Individuals in labor categories for which no
overtime rate is negotiated (at the contract and task order levels) are considered
professional employees. If these employees work in excess of the number of hours
constituting a normal workweek, then payment under this contract shall be at the labor
rates negotiated at the task order level.




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                Section C: Descriptions/Specifications/Work Statement


C.1             RESERVED


C.2             GENERAL PROGRAM DESCRIPTION AND REQUIREMENTS
                OVERVIEW
The need for law and order - as well as justice and respect for human rights - is
paramount in a world of growing transnational threats including terrorism, crime, porous
borders, and violent internal conflict. Unfortunately, many nations around the world lack
capable police forces and transparent criminal justice systems to counter these growing
threats in a manner that upholds Rule of Law principles. This poses a major problem
not only for those countries and regions, but also for the United States. Countries with
weak law enforcement can serve as breeding grounds for crime and extremism, while
abusive and corrupt law enforcement may lead to human rights violations and potential
political instability. Tackling these challenges is paramount to U.S. national security.
This may include creating criminal justice structures where none previously existed,
restructuring structures to provide criminal justice systems consistent with internationally
recognized principles of democratic policing and the rule of law, or substantially
enhancing criminal justice capabilities in countries or regions emerging from conflict, or
attending training or consulting trips. For these reasons, the development of efficient,
fair, and effective criminal justice systems around the world is among the most
important U.S. national security and foreign policy goals.
The Department of State (DOS) Bureau of International Narcotics and Law Enforcement
Affairs (INL) is mandated to pursue these goals by furnishing assistance to countries
and international organizations for the control of narcotic drugs, controlled substances,
and other anticrime purposes, including strengthening foreign police and criminal justice
systems, countering the flow of illegal narcotics, and minimizing transnational crime.
INL‘s authorities are found in Chapter 8, Part I of the Foreign Assistance Act of 1961
(FAA), as amended. In furtherance of its counternarcotics and anticrime mandates, INL
has assumed an increasing role in stabilizing post-conflict societies and strengthening
democracies through the institutional development of criminal justice systems. INL
designs, implements, coordinates, and oversees approximately $3 billion in funding
each year. Since 1994, INL has deployed over 7,000 U.S. law enforcement personnel to
14 post-conflict and conflict missions throughout the Department‘s six geographic
regions (Bosnia-Herzegovina, Croatia, Palestinian Territories/West Bank, Sierra Leone,
East Timor, Haiti, Kosovo, Serbia and Montenegro, Macedonia, Afghanistan, Iraq,
Sudan, Lebanon and Liberia).
Today, INL plays a central role in guiding the DOS on current and future post-conflict
international police and criminal justice missions. INL frequently implements its
programs in partnership with the U.S. inter-agency and military, as well as international
organizations including the United Nations (UN), the European Commission and
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European Union (EU), and the Organization for Security and Cooperation in Europe
(OSCE).
This contract will serve as a key vehicle for INL in implementing civilian police (CIVPOL)
and criminal justice assistance programs overseas, both as contributions to broader
international peacekeeping missions (i.e. ―multilateral missions‖)and as stand-alone
U.S. missions (i.e. ―bilateral missions.‖) This contract builds on a similar outgoing INL
contract and incorporates evolving U.S. requirements and methodologies in the field of
international civilian police and criminal justice assistance.
For multilateral missions, INL provides – or ―seconds‖ – U.S. civilian police and criminal
justice personnel to a larger mission which has operational control. This contract will
serve as a mechanism for providing such personnel and supporting them in country as
required. Multilateral missions draw their mandate and authorities from UN Security
Council resolutions and/or other international bodies. Direction of such multilateral
missions (including goals, areas of focus, timelines, and operational considerations) is
handled by the relevant multilateral entity to which the U.S. support personnel, such as
the UN, EU, or OSCE. These multilateral missions may be focused solely on providing
civilian police officers who provide law and order training or serve as law enforcement
officers. They may also focus solely on reform and development of criminal justice
systems including the police, prosecution, defense, judicial, and corrections services.
Increasingly, such multilateral missions provide a combination of the above. As a
contributor to such missions, the U.S. (i.e. INL) plays a supporting role, not an
operational leadership role.
In addition to contributions to multilateral missions, the U.S. also implements assistance
programs aimed at improving police and criminal justice systems on a bilateral basis
(i.e. directly between the U.S. and the host country). This form of assistance comes
under the authority of the U.S. Secretary of State and the U.S. Ambassador to the host
country, with responsibility for implementation delegated to INL in Washington and at
the Embassy. For bilateral missions and programs, INL is responsible for setting overall
mission/program policy, goals, budgeting, implementation, direction, and oversight.
Consequently, INL support to bilateral missions may require more than just the
provision of personnel and in-country support. As required and directed by the
Contracting Officer (CO), task orders for bilateral programs may include work plans that
guide all in-country assistance activities (vice in-country support activities). The
Contractor shall identify, hire, deploy, and provide in-country support for U.S. and other
task order personnel for bilateral criminal justice missions.
C.3             REQUIREMENTS
This section contains the requirements for all task orders issued under the contract. In
the request for proposals (RFP) for each task order issued under this contract, the
government may provide refinements to these requirements in order to satisfy the
requirements of the specific task order.
The Contractor shall provide support for INL missions in the following areas:

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   1. Section C.3.1 provides the requirements for advisor staffing
   2. Section C.3.2 provides the requirements for advisor deployment
   3. Section C.3.3 provides the requirements for life and mission support
   4. Section C.3.4 provides the requirements for program management
   5. Section C.3.5 provides the requirements for security
The Contractor shall provide support (such as life support, IT, MWR) to other
implementers, which may include INL itself, or other Government agencies, non-profits,
or other contractors, as directed by INL.
C.3.1         Advisor Staffing
The Contractor shall hire and deploy advisors and other staff to meet task order
requirements. Advisors under this contract are grouped into four categories: police
advisors; corrections advisors; justice advisors; and specialist advisors. INL will specify
the number, types of advisors and position descriptions required for each task order
depending upon the requirements.
C.3.1.1                 Skill Sets
The Contractor shall hire, deploy and support advisors with skill sets including, but not
limited to, the following:
Police
   1. Police training (basic, advanced, specialized)
   2. Police mentoring, monitoring and/or advising
   3. Specialized units (SWAT, riot control) training and assistance
   4. Community policing
   5. Border enforcement
   6. Crimes against persons/property crimes investigation
   7. Criminal Investigation
   8. Crime scene investigation and forensics
   9. Traffic accident investigations
   10. Gender mainstreaming
   11. Civil disorder
   12. Law Enforcement Intelligence
   13. Stability police unit training/development
   14. Narcotics investigations
   15. Homicide Investigations

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   16. Transnational crime
   17. Customs
   18. Internal Affairs
   19. Financial Crime Investigation
   20. Witness security
   21. Witness protection
Corrections
   1. Prison operations
   2. Probation and parole systems
   3. Corrections administration and human resources
   4. Corrections training
   5. Security threat groups
   6. Correctional facilities management
   7. Classification and records
   8. Prisoner programs
   9. Prisoner transportation
   10. Emergency response
   11. Strategic planning
   12. Corrections logistics
   13. Correctional medical services
   14. Community corrections
Justice
   1. Judicial practices and judicial independence
   2. Prosecution
   3. Narcotics prosecution
   4. Complex serious crimes investigation and prosecution
   5. Criminal defense
   6. Court administration
   7. Police-prosecutor coordination
   8. Comparative law
   9. Informal justice systems
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   10. Access to justice and public information
   11. Gender justice
   12. Ethics
   13. Alternative dispute resolution/victim conciliation
   14. Legal education (basic and continuing)
   15. Financial crimes
   16. Terrorist crimes
   17. Judge
   18. Witness Security
Specialists
   1. Managers (executive and supervisory)
   2. Court security
   3. Dignitary protection
   4. Customs
   5. Narcotics interdiction
   6. Law enforcement surveillance
   7. Law enforcement information technology
   8. Organized crime
   9. Counterterrorism
   10. Counterinsurgency
   11. Organizational reform (personnel, budgeting, procurement, administration)
   12. Security sector reform
   13. Anti-corruption
   14. Human rights
   15. Infrastructure (architecture, engineering, design)
   16. Border enforcement – immigration, customs, and security
   17. Logistics and operations
   18. Financial management
   19. Public relations
   20. Curriculum development
   21. Dispute resolution
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   22. Financial crimes
   23. Counter explosives
   24. Gender justice
   25. Incident management
   26. Senior forensic
   27. Senior internal affairs
   28. Drug demand reduction
   29. Political advisors
   30. Political – military advisors
   31. Monitoring and evaluation, metrics, research
   32. War crimes
C.3.1.2              Minimum Qualifications
The Contractor shall recruit advisors with the following minimum qualifications.
   1. All advisors shall have a combined total of eight (8) years work experience with
      at least five (5) years experience in their relevant field (i.e. for police advisors
      federal, state, municipal, and county law enforcement service; for corrections
      advisors correctional service; for justice advisors as an attorney, judge, or justice
      sector professional; for specialist advisors, professional experience directly
      related to their advisor skill set)
   2. Ability to communicate in English (Foreign Service Institute standard level 4 for
      writing, reading comprehension, speaking for U.S. citizens and level 3 for third
      country nationals)
   3. Valid U.S. driver‘s license and ability to operate a standard transmission vehicle
      (an International Driving Permit for third country nationals)
   4. Unblemished background
   5. Excellent health and be able to pass requisite physical, medical and
      psychological tests appropriate to assigned mission/country
   6. Valid U.S. passport (for non – U.S. citizens, valid passport from their country of
      citizenship)
   7. Negotiating, interpersonal and leadership skills
   8. The ability and willingness to train other individuals in their area of expertise
   9. Must pass a nine-panel drug test for THC, Cocaine, PCP (Phencyclidine),
      Opiates, Methamphetamine, Methadone, Amphetamine, Barbiturates, and
      Benzodiazepines.

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Background investigations shall be performed on all staff employed under the CJPS
contracts. Additional minimum qualifications will be addressed at the task order level.
C.3.1.3               Staffing Structure
The Contractor shall establish a tiered classification and compensation system to serve
in INL missions overseas. The tiered classification system shall include four advisor
groups with five compensation classes (I – V) in each.
   1. Police Advisor (I, II, III, IV, V)
   2. Corrections Advisor (I, II, III, IV, V)
   3. Justice Advisor (I, II, III, IV, V)
   4. Specialist Advisor (I, II, III, IV, V)
The Contractor shall assign individuals to the appropriate salary category based on a
combination of mission appropriate factors considering prior experience, specific
expertise, rank and assigned mission position/duties. Salaries shall incrementally
increase from level I to V. Compensation classes must not necessarily be standardized
across the four advisor groups.
C.3.1.4               Consultants
The Contractor may be required to deploy short-term consultants to support task order
requirements in discrete areas. These consultant positions shall not be subject to the
same deployment requirements as advisor personnel, and shall be limited in number
and purpose through task order SOWs.
The Contractor may be required to provide consultants to support specific task order
requirements whose skill set is not included in the civilian police advisor descriptions.
Consultants shall have backgrounds in international development and/or specialized
areas that relate to criminal justice assistance and development. If a task order requires
a consultant, the RFP for the task order will provide the specific requirements. Some
examples of the consultant‘s skill sets include:
   1. Law enforcement expertise (such as forensics, database management,
      biometrics, etc)
   2. Law reform expertise (such as in specific areas of international law or procedure,
      civil law)
   3. Curriculum development expertise
   4. Cultural and linguistic expertise
   5. Management expertise (organizational reform, business management, etc)
   6. Information technology expertise (such as database, communications,
      networking, and systems integration)
   7. Research

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   8. Monitoring and evaluation
C.3.1.5              Third Country and Host Country National Advisors
The Contractor may be required to recruit, hire, and retain third country and host
country national advisors. Host country national advisors are highly skilled and
educated individuals who are often employed by the UN and other multilateral and
donor programs overseas, and thus command competitive compensation that varies
greatly by country. Compensation for such personnel shall be in accordance with local
prevailing labor rates and in accordance with U.S. embassy compensation scales and
host country labor laws.
C.3.1.6              Interpretation and Translation Services
The Contractor may be required to recruit, hire, and retain interpreters and translators to
support task order requirements.
The Contractor may be required to provide interpreters, from basic field interpretation to
advanced, technical interpretation (such as for legal discourse).
The Contractor may be required to provide translators, both in-country and out-of-
country, from basic translation to advanced technical translation (such as for legal
documents).
C.3.1.7              Personnel Policies
The Contractor shall ensure that the personnel policies and minimum requirements
shown in this section and in Section J are enforced for all of the advisors.
Under extenuating circumstances, the Contractor may request that INL grant a waiver
for a specific personnel policy outlined in this section. Approval may be granted by the
COR, in consultation with the INL program officer and Embassy.
C.3.1.7.1     United States and Third Country National Advisors
All multilateral advisors shall be U.S. citizens. No exceptions to this policy shall be
made for multilateral missions.
For bilateral missions where U.S. citizenship is a requirement, the Contractor shall
inform INL if U.S. citizens are not available or preferable for a specific task order advisor
requirement. In such cases, the task order may benefit from a non- U.S. citizen. In
such circumstances, the Contractor may submit a request for waiver of the U.S. citizen
policy for an advisor(s) in order to hire third country nationals for advisor positions. The
Contractor shall conduct background investigations on third country national advisors.
C.3.1.7.2  Time-in-Mission and Contractor Personnel Employment Agreement
Extensions
Contractor Personnel Employment Agreements shall be for one year assignments,
unless otherwise specified. The Contractor shall submit requests for employment
agreement extensions for advisors to the TO Contracting Officer‘s Representative
(COR) no later than 30 days prior to the current end of agreement date. No
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employment agreement will be extended until the requisite in-country approvals are
obtained and the COR approves. All requests will be considered on a case-by-case
basis.
Requests shall include the following information:
   1. Name of individual to be extended
   2. Begin/end date of employment agreement
   3. Length of extension requested
   4. Brief explanation as to why an extension is requested.
Annual leave not taken during the first year in mission shall be taken before beginning a
second year in mission.
After a second consecutive year in mission, the Contractor shall submit written requests
for extensions as described above. INL will carefully consider extensions for a third
year in mission based on the nature of the position.
If approved for more than a second consecutive year in mission, all advisors must leave
mission for a minimum period of 30 days. Advisors returning for a third year shall re-
take pre-deployment training, which may be taken during the 30 day period away from
mission. Returning advisors with no break in service may be compensated during pre-
deployment training.
C.3.1.7.3    Annual Medical and Psychological Reviews
The Contractor shall provide in-country medical reviews and psychological reviews on
an annual basis for all advisors and non-local support staff. Medical reviews shall be
conducted, at a minimum, by a Physician‘s Assistant. Psychological reviews shall be
conducted by a registered and certified psychologist. The Contractor shall immediately
inform the TO COR of personnel who have not passed either review.
Personnel who do not pass both reviews shall return to their home of record for at least
one year before re-applying for an INL-funded mission. Advisors who do not pass both
reviews shall return to the United States (or their home of record) where they may seek
a second opinion on their medical and psychological health. If a second opinion
validates the advisor‘s health, he/she may submit relevant information to the Contractor
for an appeal. If approved, the Contractor shall notify INL that the individual is cleared
to return to mission.
Allowable costs for each advisor‘s and non-local support staff‘s annual in-country
medical review and psychological review are reimbursable at the task order level.
Allowable costs for each advisor‘s second-opinion medical review and psychological
review, if necessary, are reimbursable at the task order level; however, travel costs
(including air and ground transportation, lodging, and meals and incidental expenses)
for leaving and returning to mission as a result of the second-opinion medical review
and/or psychological review are not allowable.

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C.3.1.7.4     Leaving Mission Prior to Completion of Contract
Candidate resumes and references shall include whether he/she left an INL mission
prior to completion of his/her employment agreement. The Contractor shall include a
written explanation for the break in mission. In addition, the written explanation shall be
included in the application packet. INL reserves the right to disapprove candidates who
have not completed their contract for any INL mission within the year prior, depending
upon the circumstances and pursuant to other requirements under this contract.
C.3.1.7.5     Random Drug Testing
The Contractor shall conduct random drug testing of 30% of its employees working on a
task order overseas on a monthly basis. The Contractor shall administer four-panel
tests for Amphetamines, Benzodiazepines, Opiates, and Cannabinoids, If an employee
tests positive, the employee shall be retested within 24 hours. Any employee who has a
confirmed positive test for illicit drug use or inappropriate use of prescription
medications shall be reported to the DPM and the employee‘s employment shall be
terminated. Specific procedures and reporting requirements will be provided in the task
order RFPs.
C.3.2         Advisor Deployment
Specific staffing and deployment support requirements will be specified for each task
order. The Contractor may be required to satisfy the following:
   1. The Contractor may be required to deploy up to five advance team members
      within 72 hours of a task order award.
   2. For task orders requiring up to 50 advisors, the Contractor may be required to
      recruit, select, pre-screen, and transport up to ten advisors to pre-deployment
      training and subsequent deployment within 30 days of award. All advisors shall
      be ready for pre-deployment training and subsequent deployment within 90
      days of task order award.
   3. For task orders requiring more than 50 advisors, the Contractor may be
      required to recruit, select, pre-screen, and transport up to ten advisors to pre-
      deployment training and subsequent deployment within 30 days of task order
      award. At least 50% of advisors shall be ready for pre-deployment training and
      subsequent deployment within 90 days after task order award, and 100% of
      advisors shall be ready within 180 days after task order award.
   4. Resumes of replacement advisor candidate must be submitted to the INL
      program office at least 2 months prior to end of the current advisors‘ mission.
C.3.2.1              Recruitment
The Contractor shall be responsible for recruitment of qualified advisor candidates that
meet or exceed the minimum qualifications and positions descriptions, in accordance
with the task order.


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The Contractor shall establish and document the recruitment system and processes.
This information shall be made available to INL within one day of request. INL reserves
the right to review recruitment materials and outreach efforts.
The Contractor‘s recruiting effort shall be robust enough to meet initial requirements and
accommodate an annual attrition rate of at least 50%.
C.3.2.2             Selection
Immediately following notification of award of a Task Order from the Contracting
Officer (CO), the Contractor shall confirm receipt and indicate that it is beginning the
selection process for appropriate candidates based on the position descriptions
provided.
Within 14 calendar days of award or CO's notification the Contractor shall submit to
INL appropriate candidate resumes and references. A standard template for resumes
(see Section J.2: ―Standard Resume Template‖) that shall be completed by advisor
candidates and reviewed by the Contractor prior to submission. If deemed necessary
by INL, the Contractor shall submit supporting documentation sufficient to allow INL to
conclude that the candidate possesses the qualifications, experience, and training
required by the task order Statement of Work (SOW) for the position for which he/she is
a candidate. Immediately following INL approval of the selected candidates(s), the
Contractor shall conduct pre-screening.
Within 5 calendar days of receipt of the supporting documentation from the Contractor,
INL will advise the Contractor of the acceptability of the candidate.
For certain multilateral missions the Contractor shall submit the names, qualifications
and resumes of advisor candidates to the INL at least 30 days prior to pre-deployment
training. INL will then forward candidate information on to the appropriate organization
(UN, OSCE, and EU) for acceptance. INL will notify the Contractor as early as possible
about candidate acceptance (i.e., the organization has certified candidate(s) as qualified
to participate in the relevant missions). For such missions (as identified in task orders)
candidate acceptance is required prior to inviting candidates to pre-deployment training.
C.3.2.3             Pre-screening
The Contractor shall complete all pre-screening prior to the start of the pre-
deployment training session. The Contractor shall complete all pre-screening within
14 calendar days of INL‘s initial approval of the selected candidate(s). In addition to
the minimum qualifications and specific position description requirements, the
Contractor shall verify that all candidates meet the following pre-screening criteria to
qualify for ―pre-qualification‖ status:
   1. Clear background, disciplinary, criminal and credit checks, including developing
      at least two independent background references
   2. Requisite medical examinations, and psychological examinations are complete
      and accurate

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   3. Reference checks
Allowable pre-screening costs are reimbursable at the task order level.
C.3.2.4              Pre-deployment Training
INL is developing a centralized pre-deployment training program for advisors to ensure
that individuals deploying to civilian police and criminal justice assistance missions are
trained and prepared to the maximum extent possible. This includes ensuring that the
curriculum for civilian police candidates meets professional industry standards. As it will
take some time to fully implement this centralized pre-deployment training program, the
Contractor may be directed to provide support. In addition, INL anticipates the
participation of other U.S. Government (USG) and private agencies and organizations in
the delivery of various elements of the training program.
Until the INL pre-deployment training program is fully established, the Contractor may
be required to provide comprehensive pre-deployment training support at a Contractor
facility approved by INL. At the time of contract award, INL may direct the Contractor to
provide pre-deployment training at a Washington DC metro area facility identified by
INL.
The Contractor shall be responsible for making all arrangements necessary to meet pre-
deployment training requirements. The Contractor may be required to provide pre-
deployment training support to include:
   1. Logistical and administrative support
   2. Providing per diem or meals for advisor candidates and Contractor training
      personnel
   3. Transportation of candidates to/from a Washington DC metro training facility
   4. Classroom space
   5. Access to firearms shooting ranges (handgun, shotgun, assault rifle - Specific
      weapon types, brands and models may be provided in task order RFPs.)
   6. Space to conduct indoor/outdoor physical activities (fitness evaluation may
      include specific requirements, e.g., obstacle course)
   7. Delivery of modular segments of the program (e.g., defensive tactics, weapons
      qualification, physical fitness qualification) including costs associated with
      training personnel
   8. Supplies and materials
Part of pre-deployment training shall include Management Oral Boards (MOBs)
whereby the Contractor shall conduct individual board reviews of candidates to review
their background, discuss mission-specific issues, and answer candidate questions.
INL representatives‘ participation in Management Oral Boards (MOBs) is solely for the
purpose of verifying that a candidate meets the SOW requirements of the position for
which he/she is a candidate. Also included in pre-deployment training is an in-person
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psychological review. The decision to employ a candidate that meets all requirements
is reserved to the Contractor.
Upon successful completion of pre-deployment training requirements, each advisor who
signs an employment agreement shall be paid a minimum of $1,500 training stipend.
Additional payments may be included in task orders.
Following successful completion of all pre-deployment training requirements, the
Contractor shall formally notify all candidates who have passed pre-deployment training.
The Contractor shall work with INL and in-country Contractor staff to schedule
deployment, usually immediately following the end of pre-deployment training.
Procedures for passing pre-deployment training and notification may change as the INL
pre-deployment training program is established.
Allowable pre-deployment training and pre-deployment training support costs are
reimbursable at the task order level.
C.3.2.4             Deployment Support
Deployment Support is defined as those activities related to the physical relocation of
advisors from the pre-deployment training center (or home of record) to a mission, i.e.
travel and arrival in mission.
The Contractor shall provide deployment support which includes all travel arrangements
from the pre-deployment training center or home of record to mission, including air and
ground transportation, hotel accommodations, related paperwork, and travel-related
expenses and per diem.
 The Contractor shall be responsible for securing the appropriate visas and official
documents and renewing them for all US Citizen and Third Country National (i.e. not
host country national) task order personnel.
The Contractor shall provide assistance to advisors for submission of applications to
multilateral mission postings. Submission of applications required by multilateral
missions shall be specified in each task order. In most cases, the Contractor shall
support advisors in completing applications and forward completed applications to the
COR, who will then forward the applications to the multilateral organization.
Allowable deployment support costs are reimbursable at the task order level.
The Contractor shall provide return travel for advisors who complete their employment
agreement.
C.3.2.5             Demobilization Support
Demobilization Support includes those activities necessary for a smooth advisor
transition out of mission.
The Contractor shall inform all advisors of the End of Deployment requirements
contained in this section at the following times:
   1. At the beginning of the employment agreements
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   2. Ninety days prior to the expiration of the employment agreement
   3. Ninety days prior to the expiration of any extension for more than ninety days or
      upon award of a ninety day extension
The Contractor shall ensure that all advisors prepare a standardized report at the end of
their time in mission detailing their activities and findings while in the country, and
making recommendations as may be appropriate. The Government will provide a
template for the standardized report in the task orders. Before the end date of their
employment agreements, each advisor shall provide the standardized report to the
Contractor. The Contractor shall include all such unedited standardized reports in a
quarterly or final report. INL reserves the right to have the advisor reports submitted
directly to the INL program officer.
The Contractor shall propose a reintegration process for advisors as they return home.
The reintegration process shall focus on psychological decompression following
assignments to countries for which danger pay of 25% or higher is authorized by the
Standardized Regulations, Government Civilians, Foreign Areas, to include providing
assistance for demobilized advisors suffering from post-traumatic stress syndrome. The
reintegration process may be provided through a physical location or virtually, but shall
be conducted by certified professionals in reintegration.
C.3.2.6              Advisor Recruitment Plan
The Contractor shall develop and maintain a task order advisor recruitment and
deployment plan and timetable for filling each position. The Contractor shall include a
description of the process for candidate identification, screening, and selection criteria
as well as the process leading to selection and deployment of each candidate in the
plan. The Contractor shall update the recruitment and deployment plan weekly and the
Contractor shall make the plan available to INL no later than one business day after
request unless otherwise directed by the CO.
C.3.3         Life and Mission Support (LMS)
Advisors and LMS personnel serving under task orders may deploy to areas that have
experienced substantial physical destruction and/or the total disruption of public works
and commercial activities. During initial periods, advisors may be assigned to difficult or
remote locations and depend on LMS provided by the Contractor. The environment
may have:
   1. Hostile conditions
   2. Harsh living conditions
   3. A lack of potable water
   4. Difficulties in obtaining regular access to healthful food and/or food supplies
   5. Inconsistent availability of heat or electricity
   6. Poor sanitation

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   7. No access to modern medical services
   8. A need for personal safety
   9. Limited communication with family members
   10. No access to functioning financial institutions and services
The types and level of LMS required will vary from mission to mission.
C.3.3.1             In-Country Preparations
The Contractor shall be prepared to deploy LMS personnel in advance of advisor
deployment to conduct activities including but not limited to the following:
   1. Confirm field conditions and establish contact with U.S. Embassy INL staff
   2. Provide a contact list of email addresses and phone numbers of both CONUS
      and OCONUS task order personnel, including program support staff, advisor
      staff, and senior program management staff
   3. Assist in finding housing and securing leases or rental agreements when
      advisors and support personnel are required to live on the local economy
   4. Rent and furnish appropriate office space for advisor staff, as required
   5. Secure all necessary host government permits, licenses and paperwork related
      to the mission
   6. Establish in-country medical support arrangements for task order personnel
   7. Establish emergency medical capacities, to include mechanisms to move
      seriously injured and deceased advisors out of mission for medical treatment (in
      a hospital plane if necessary)
   8. Establish warehouse facility for personal equipment, emergency equipment and
      supplies, equipment procured as part of a foreign assistance program, and other
      support capabilities, within 30 days of advisor arrival
   9. Identify adequate housing for advisors and LMS personnel; modify such housing
      as required
   10. Provide generators for 24-7 electrical power as required
   11. Repair plumbing and electrical functions
   12. Clean and renovate buildings
   13. Furnish and equip housing.
   14. Purchase, ship, and register appropriate vehicles
   15. Establish Morale, Welfare and Recreation (MWR) programs
   16. Secure appropriate means for shipment and registration of weapons
   17. Establish an armory and secure facility to store weapons, ammunition, and
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      International Traffic in Arms Regulations specified items as mission requires
C.3.3.2             Housing
The Contractor may be required to identify and/or provide appropriate housing
arrangements for advisor and program support personnel. Housing support shall
include a housing allowance or payment of lease, all operation and maintenance
costs, maintenance of 24-7 electric power, and all maintenance and upkeep services.
The Contractor shall perform centralized management, administration and coordination
of housing support as well as inspection and monitoring of maintenance and repair in
support of housing operations at facilities and sites.
The Contractor shall be prepared to support additional sites identified by INL. Support
for all sites may include all aspects of LMS.
C.3.3.3             Food Support and Services
The Contractor may be required to provide the following types of food support and
services:
   1. Provide ―full board‖ meal services (i.e. beverages support, and western-style
      breakfast, lunch, dinner, and snacks utilizing the dietary guidelines published by
      the Department of Agriculture‘s Food Pyramid).
   2. Comply with Army TB MED 530
   3. Provide meals ready to eat (MREs) and deliver potable water for emergencies
   4. Provide other arrangements, such as with another entity providing meal
      services.
C.3.3.4             Health Care and Contingency Services
The Contractor shall ensure that arrangements are in place to stabilize and evacuate
U.S. personnel under emergency medical or other emergency conditions (MEDEVAC).
The Contractor shall provide or arrange for transportation to and from airports and
medical facilities during MEDEVAC.
The Contractor may be required to provide health care and contingency services to all
deployed personnel to include, but not limited to the following:
   1. The Contractor shall develop and submit to INL contingency plans for likely
      emergency situations (e.g. fire, terrorist attack, earthquake, etc). Fire and
      terrorism contingency plans shall be developed and provided as deliverables.
   2. The Contractor shall provide medical aid kits to each advisor.
   3. The Contractor shall provide medical services to all deployed personnel in
      support of task orders awarded under this contract.
   4. The Contractor shall develop standard operating procedures for processing
      deceased personnel.

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   5. The Contractor shall maintain a system for addressing the health conditions of
      U.S. personnel that may be assigned to various locations throughout the area of
      responsibility
   6. The Contractor may be required to provide a clinic and regional medic aid
      stations.
   7. The Contractor‘s medical personnel shall perform medical duties to support
      personnel in the event of serious injury or death.
   8. The Contractor shall provide regional medical staff to maintain a medical clinic at
      the central location to support a larger concentration of advisors in a region.
C.3.3.5              MWR
The Contractor may be required to provide MWR services for the advisors to include,
but not limited to the following:
   1. The Contractor shall provide access to telephone and internet in their residence
      for routine and emergency connection to immediate family members in the U.S.
   2. The Contractor shall facilitate personal mail delivery (including packages)
   3. The Contractor shall provide paperback books and video/DVD entertainment
   4. The Contractor shall provide travel assistance
   5. The Contractor shall provide indoor and outdoor space for social activities
   6. The Contractor shall provide a fully furnished MWR facility that includes an
      exercise facility, and other MWR support. The Contractor shall provide a staff to
      operate a MWR facility on a 24 hour, 7 days per week basis.
C.3.3.6              Laundry
If laundry services are not available for use, the Contractor shall provide and install
washers and dryers located in a common area for use by personnel at the deployed
sites and shall be responsible for laundry equipment repairs.
C.3.3.7              Waste Management Services
The Contractor shall be responsible for all waste management systems and removal for
the deployed sites. The Contractor shall be responsible for coordinating with the local
government (if required) and local vendors for proper removal. If the site is not tied into
a local sewage (waste) system, the Contractor shall provide all personnel and
equipment necessary for the removal of all Black / Grey Waste Water.
The Contractor shall ensure that waste management operations are performed and are
in compliance with all environmental regulations and guidance, and host country and
international law. The Contractor shall establish standards, policies and programs to
ensure that hazardous waste is properly handled, stored, transported and disposed in
accordance with regulations and laws.


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C.3.3.8             Equipment Maintenance and Repair of Existing and New
Equipment
The Contractor shall maintain and repair all existing Government Furnished Property
(GFP) and/or new GFP required to support the task order.
The Contractor shall maintain all current operations in support of INL programs in an
uninterrupted fashion.
The Contractor shall establish performance metrics to monitor cost effectiveness of
repairs.
C.3.3.9             Vehicle Procurement, Maintenance, and Repair
The Contractor may be required to procure ship, maintain, and repair vehicles.
The Contractor may be required to procure approved vehicles through existing U.S.
Government Federal Supply Schedules (see FAR Part 51 and FAR Part 8) and shall
follow FAR 51.103‘s procedures for procuring these vehicles.
The Contractor may be required to establish a vehicle drivers licensing program and
shall ensure vehicles are operated in a safe manner.
The Contractor may be required to provide an automated non-proprietary Commercial
Off the Shelf (COTS) software vehicle maintenance tracking system as a cost
reimbursable item for global tracking of vehicles. The system shall be capable of
recording maintenance repair cycles, replacement parts, type work performed, items
used, status of vehicle, locations of vehicles in country, and historical records and
reporting.
The Contractor may be required to provide petroleum, oil, lubricants and fuel products
to support all vehicles and motor pool operations.
C.3.3.10     Advisor Equipment
The Contractor may be required to provide advisors with equipment included in the list
in Section J.9. The Contractor shall provide the advisors with a basic issue of uniforms
and personal equipment selected for each mission by INL.
The Contractor may be required to equip advisors to meet a wide-range of requirements
in diverse environments, e.g., urban, desert, rural, mountainous, or otherwise remote
terrain with extreme weather conditions (winter/snow, desert/extreme heat,
tropical/rainy) and intermittent or unreliable potable water, food, and energy resources.
The Contractor may be required to provide weapons (side arms and long arms) to
advisors, as required by the mission. The Contractor may be required to conduct
weapons training during pre-deployment training, refresher training in-country, and may
be required to procure, ship, store, maintain, replace, secure licenses, and account for
all weapons under a task order.
The Section J.9 list is not exhaustive and may be modified, reduced or expanded
depending on the specific requirements of individual missions.
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The Contractor shall provide a recommendation and justification to the COR for any
additional personal or equipment items that it wishes to add to the Section J.9 list.
If required in a task order, the Contractor shall maintain a warehouse for personal
equipment (clothing, camping equipment, ballistic vests, weapons, ammunition, etc).
C.3.3.11      Transportation
The Contractor may be required to provide in-country transportation for the advisors to
effectively perform their mission.
The Contractor shall be responsible for all maintenance, repair, registration, fuel, and
related costs for vehicles.
C.3.3.12      Site Operation and Maintenance
The Contractor may be required to provide furniture, equipment and office supplies,
food services and laundry at sites and continue to operate and maintain existing sites
located throughout host country.
The Contractor may be required to perform the following operation and maintenance
services which may not be all inclusive:
   1. The Contractor may be required to provide Custodial Services on the site / facility.
      The Contractor shall maintain a 30-day supply on-hand of all consumables at each
      site / facilities and restocking those supplies as they are utilized. The Contractor
      shall track the delivery of these consumables and the consumption rate.
   2. The Contractor may be responsible for all program installed Water and Water
      Distribution Systems of all utilities and their corresponding subsystems (above
      and below ground) from point of origin to end user. This includes the
      maintenance of all Potable / Non – Potable Water Storage Tanks, pumps, pipes,
      sinks, faucets, and sourcing / delivery of potable / non – potable water. Water
      tanks shall be filled daily, to capacity. The Contractor shall document the times,
      dates, and quantity of water delivered.
   3. The Contractor may be responsible for the operations and maintenance of all
      plumbing systems. This includes operation of all utilities and their corresponding
      subsystems (above and below ground) from point of origin to end user. The
      Contractor shall provide the adequate number of plumbers necessary to maintain a
      continuity of services.
   4. The Contractor may be required to perform carpentry which includes carpenters,
      materials, and tools to repair any wooden products at the site / facility.
      Carpenters shall be familiar with repairs to shelves, cabinets, wall lockers,
      furniture, and floors.
   5. The Contractor may be required to provide personnel, materials, and equipment
      necessary to make any welding repairs. Welders shall make necessary repairs
      to housing, office, vehicle, and general structural equipment that require

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      corrective repairs. Welders shall be familiar with utilizing steel, aluminum as well
      as other metals commonly used in this trade.
   6. The Contractor may be required to perform operations and maintenance of all
      utilities and their corresponding subsystems (above and below ground) from
      point of origin to end user, which include but are not limited to:
          1. Generators on the site/facility.
          2. Site / Facility Electrical Systems.
          3. Grounding: Responsible for testing and ensuring all electrical grounding at
             the FOB/site/facility.
          4. A/C & HVAC: Responsible for the repair of all A/C and HVAC units in the
             site/facility.
          5. Refrigeration Units: Responsible for the repair of all refrigeration units /
             reefer units / chiller units relating to Dining Facility Operations.
   7. The Contractor may be required to maintain all fuel distribution systems at the
      site/facility. This includes all storage tanks, pipes, distribution points, and
      sourcing/delivery of fuel.
   8. The Contractor may be required to perform grounds maintenance to include but
      not limited to structures (interior and exterior); concrete works; earth works; site
      drainage; force protection barriers and gates; removal of trash and debris to a
      centralized trash collection point.
   9. The Contractor may be required to provide Vector Control within the site /
      facilities. Activities include policing all areas to ensure that insects, pests, and
      vermin are removed and prevented from infesting the site/facility.
The Contractor may be required to prepare a Site Operations and Maintenance Support
Plan that addresses the following components:
   1. Personnel - Provide an adequate number of personnel who are qualified to
      perform their duties at each site.
   2. Materials - Maintain an inventory of applicable materials, consumables, parts,
      and tools at each location.
   3. Maintenance Management - Implement, use and maintain a non-proprietary
      COTS software-based system to schedule and track preventive maintenance on
      INL assets at all locations.
   4. Preventive Maintenance - Conduct preventive maintenance as scheduled on all
      items and their subcomponents.
   5. Corrective Maintenance - Perform corrective maintenance as required on all
      items and their subcomponents.


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   6. Work Order System: Institute a commercial-off-the-shelf work order system that
      is integrated for all site/facility in which personnel (residents) may submit
      maintenance requests to the O&M Staff.
C.3.3.13     Logistics, Procurement, and Infrastructure Support
The Contractor may be required to establish and maintain a logistics system.
The Contractor shall conduct procurements in accordance with Federal Acquisition
Regulations (FAR) Part 52.208-9.
The Contractor may be required to perform minor maintenance and repair services to
modify existing housing facilities for advisors and support staff.
The Contractor may be required to provide maintenance and repair of facilities for
advisors and support staff, including modular buildings.
C.3.3.14     Inventory Management
The Contractor shall establish and maintain an automated non-proprietary COTS
software inventory management system to manage the following in accordance with
FAR 51.
   1. Advisor personal equipment
   2. Materials and equipment
   3. Vehicles and ancillary maintenance and parts materiel
   4. Housing, furnishings, and equipment
   5. Life support associated items
The Contractor shall provide maintenance and upkeep for all inventories. The
Contractor‘s maintenance and upkeep of the inventories shall satisfy FAR 52.245-1.
The Contractor may be required to establish a non-proprietary COTS software tracking
system for stocking, issuing, exchanging, and processing turn-ins of designated items.
The Contractor shall use the tracking system to account for the following, not all
inclusive:
   1. Issue activities
   2. Turn-in activities
   3. Post-turn-ins inventory activities
   4. Inventory management
   5. Direct exchange
   6. Mobilizations and demobilizations
   7. Daily interaction with customers
   8. Hand receipts

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The Contractor shall be required to develop a Property Control Plan to maintain records
of all government property that incorporates all requirements of FAR Part 45 and Sub-
Part 4.703. The Contractor shall use Government property only for its authorized
purposes and shall propose a system to determine usage (FAR Part 45.509-2). The
Contractor‘s system shall detail how usage data shall be reviewed and used to
determine if property is in excess of requirements, other than critical equipment spares.
The Contractor may be required to use an automated non-proprietary COTS software
inventory Property Accountability System along with hard copies of all receipt
documents and transactions (FAR Part 45) to establish and maintain accountability
records for Government property and Contractor purchased supplies. All property
records shall remain property of the U.S. Government. This inventory management
system shall be approved by the COR prior to implementation.
C.3.3.15     Information Technology Equipment and Support
The Contractor may be required to provide Information Technology and
Communications (IT/Comm) services.
Should the Contractor be required to provide IT/Comm services, the Contractor shall
employ a USG backbone network (USGBN) to meet some task order contract
communications requirements. Additionally, the Contractor shall be required to
capitalize on and interface with existing IT/Comm systems in compliance with
established USG security policy, standards, configurations and practices as they pertain
to IT/Comm.
The USGBN infrastructure provides broadband data communication services and
network interfacing hardware in a field deployable package which delivers standardized
―plug and play‖ capabilities to remote sites. Should the Contractor be required to
provide IT/Comm services, the Contractor shall comply with USGBN workstation, server
and router configuration specifications. These specifications will be provided with task
order RFPs.
Should the Contractor be required to provide IT/Comm support, the Contractor shall
provide qualified personnel to implement and maintain comprehensive technical,
management, administrative, logistics and other services necessary to support the
Contractor-provided IT/Comm infrastructure.
Should the Contractor be required to provide IT/Comm support, the Contractor shall be
prepared to provide the following IT/Comm infrastructure and services:
   1. Local Area Networks
   2. Satellite phones
   3. Cellular telephone service
   4. Land mobile radios and networks
   5. Cable or satellite television.

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Should the Contractor be required to provide IT/Comm support, the Contractor shall be
prepared to:
  1. Ensure information technology services conform to all appropriate Federal and
     DOS service requirements
  2. Use existing networks
  3. Enhance or improve current systems
  4. Manage radio frequencies
C.3.3.15.1   Planning
The Contractor may be required to provide an Information Technology Management
Plan. Should the Contractor be required to provide IT/Comm services, within 30 days of
receiving INL network nodal configurations, interface specifications and operations
guides the Contractor shall provide the Government with a final Information Technology
Management Plan that shall outline the Contractor‘s approach to managing,
administering and supporting IT systems. The Contractor shall not implement the plan
until the Contracting Officer approves the plan.
The Contractor shall be prepared to:
   1. Plan and recommend policy for cell phone use (including Operational Security
      OPSEC) in accordance with Regional Security Office (RSO) guidelines.
   2. Plan and recommend policy for ―on-the-fly‖ communications.
   3. Plan and recommend policy for radio communications between military tactical
      operations centers, intelligence operations center, security, vehicles, and staff.
C.3.3.15.2   Infrastructure
The Contractor shall provide reliable and effective IT/Comm infrastructure to meet
mission requirements. The task order SOWs will specify IT/Comm infrastructure
requirements for missions. This infrastructure shall exhibit the flexibility to
accommodate frequent personnel shifts and mission changes. The Contractor shall be
prepared to provide:
   1. The necessary tools and services to meet mission requirements
   2. The capability to accommodates changes in mission, changes in supported staff
      and changes in support staff location
C.3.3.15.3   Support
The Contractor shall implement the appropriate procedures and dedicate the
appropriate resources to quickly identify, isolate and resolve problems with Contractor-
provided IT/Comm infrastructure. The Contractor shall operate a help desk to interface
with users (e.g., advisors, government personnel, LMS personnel, security) to facilitate
resolution of system problems. The Contractor shall monitor Contractor-provided
infrastructure to proactively respond to problems to prevent potential system failures

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before they occur. The Contractor shall develop and implement processes and
procedures to minimize service disruption due to Contractor-provided equipment
failures. Activities supporting this requirement shall include the maintenance of in-
country spares for Contractor-provided equipment and repair parts and a warranty
service program for Contractor-provided equipment.
C.3.3.15.4    Training
The Contractor shall ensure that the IT/Comm staff maintains technical proficiency on
the Contractor-provided IT/Comm infrastructure operations, management and
maintenance capabilities through periodic on-site training. This training shall occur as
changes and management practices are adapted in accordance with changes in the
services and infrastructure.
C.3.3.15.5    IT/Comm Security
Should the Contractor be required to provide IT/Comm support, then the Contractor
shall meet all INL system specification and configuration requirements for customer
premises equipment and follow all INL guidance in interfacing with the INL-provided
network.
C.3.3.16      Host Country Assistance
The Contractor may be required to procure and provide assistance (including
equipment, infrastructure, and supply materials and services) to host countries. Such
assistance shall be incorporated in work plans (if included as part of the task order).
   1. The Contractor shall procure equipment that will be provided to foreign criminal
      justice and other government or non-governmental personnel and organizations
      as part of U.S. foreign assistance.
   2. The Contractor shall procure supplies that will be provided to foreign criminal
      justice and other government or non-governmental personnel and organizations
      as part of U.S. foreign assistance.
   3. The Contractor shall procure services that will be provided to foreign criminal
      justice and other government or non-governmental personnel and organizations
      as part of U.S. foreign assistance.
For certain host country assistance (e.g. maintenance and repair of a law library or a
police vehicle maintenance facility) the Contractor may be required to provide project
management services. Project management services shall include oversight over
planning, design, execution, and monitoring and evaluation of host country assistance.
The Contractor may be required to develop and maintain a host country assistance
database, including equipment/supplies/infrastructure materials and services already
provided, in the process of being provided, and planned/requested. The database shall
include costs, timelines, and additional relevant information. The information in the
database shall be made available to INL no later than one business day after request.


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The Contractor shall conduct end-use monitoring for direct assistance provided to host
countries, in accordance with U.S. regulations.
Equipment provided to the host country is included under an overarching Letter of
Agreement (LOA) between the USG (INL) and the host nation. INL and the U.S.
Mission may also develop more specific Memorandums of Agreement/Understanding
(MOA/U) governing the provision of equipment. Equipment provision may be for a
defined period, or may be permanently donated. Regardless of the specific
arrangement, the Contractor shall maintain a complete up-to-date inventory of all
equipment provided or donated, and shall assist the USG (INL) in conducting End – Use
Monitoring as directed in at the task order level.
The Contractor may be required to conduct maintenance and repair projects that will be
provided to foreign criminal justice and other government or non-governmental
organizations as part of U.S. foreign assistance.
C.3.3.17     In Country Support
The Contractor may be required to provide Government and other contractor personnel
with LMS Services when on TDY or on other missions in the host country.
C.3.3.18          Support Personnel Deployment and Staffing Plan
The Contractor may be required to develop and deliver a Support Personnel
Deployment and Staffing Plan that addresses recruitment, screening, examining, hiring,
training, assignment, supervision, evaluation, processing and deployment of LMS
professionals. This plan shall include a detailed description of how the Contractor will
perform pre-deployment processing and screening for all LMS staff. This plan shall
address location, duration, training provided, medical processing and methods to
eliminate chokepoints that could delay deploying personnel to the host country. The
Contractor shall include a Manning Document as part of the Support Personnel
Deployment and Staffing Plan that will identify all labor categories used and the number
of personnel, by location, in each category.
The Contractor shall deliver to INL the Personnel Management Staffing Plan when it
has been updated after task order award.
C.3.3.18.1   Recruitment
The Contractor may be required to establish and document detailed processes,
methods, and locations to recruit fully qualified LMS candidates to meet the task order
SOW requirements. The Contractor shall screen all LMS personnel before they report
to work to ensure they satisfy the criteria identified in C.3.2.2 and in accordance with
other acceptable criteria to be determined by the Contractor. The Contractor‘s recruiting
effort shall be robust enough to meet initial requirements and accommodate an annual
attrition rate of at least 50%.
The Contractor shall address how replacement of employees shall occur when time
sensitive mission support is required.

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C.3.3.18.2    Selection
The Contractor shall establish a selection and assessment process that gauges mission
understanding and readiness and qualification for participation to accomplish the
mission. Selection shall be based on qualifications established by the government‘s
position description in the task order. This process shall include an online psychological
assessment, a physical fitness and agility assessment and a medical review. Specific
requirements will be included in task orders.
C.3.3.18.3    Training and Orientation
The Contractor shall ensure that all LMS personnel are trained prior to deploying into
the host country. Training allows personnel to carry out their assignments, provides
situational awareness, and averts early personnel repatriation that causes unnecessary
mobilization costs. The Contractor shall follow the directions for deployment found in a
government provided Deployment Guide. The Contractor shall provide country and site
access documentation and meet defined medical and travel requirements. Additional
training and orientation requirements will be included in the task order SOWs.
C.3.3.18.4    Equipment
The Contractor shall provide deploying LMS personnel with all authorized individual
equipment and standardized items upon arrival in the host country.
The Contractor shall verify that LMS personnel possess the required licenses to operate
all vehicles or equipment necessary to perform their duties.
C.3.3.18.5    Deployment
The Contractor may be required to deploy LMS personnel and mission support material
into the host country. If required, the Contractor shall verify that all required screening,
orientation, training and equipment provisioning is complete prior to deployment.
C.3.4         Program Management
The Contractor shall provide program management support for task orders.
For each task order the Contractor shall develop and apply a Quality Assurance
Surveillance Plan (QASP), reviewed for approval by the Government, to assure that
systematic quality assurance methods are used in administration of the performance-
based requirements. The plan details how and when the Contractor will survey,
observe, test, sample, evaluate, and document the Contractor‘s performance in
accordance with the Task Order SOW. QASPs will be Task Order specific.
The Contractor shall develop and implement effective quality control and continuous
improvement processes to meet or exceed the performance standards established in
each awarded task order. The Contractor shall develop a Quality Control Plan (QCP) to
establish a management framework to verify that requirements are met and that all
services are being performed to acceptable standards. QCPs will be Task Order
specific.

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The Contractor shall develop and implement risk management strategies that minimize
negative impacts on project performance through effective risk identification and
mitigation for each task order awarded. This process is particularly critical because of
the severe operating constraints in some countries.
The Contractor shall be responsible for the safety of all employees during operations in
accordance with U.S. safety laws, codes, and regulations. The Contractor shall develop
and implement a safety and health plan to cover all operations under each task order.
The safety and health plan shall include, but not limited to:
   1. Safety and Health Program
   2. Safety Orientation
   3. Reporting
   4. HAZMAT/Environmental Control Plan
The Contractor shall establish an effective project control capability to ensure
management of activities is within schedule and budget for each task order awarded.
In each request for proposal for a task order to be issued under this contract, INL will
include the specific requirements for program management for the mission identified in
the task order.
C.3.4.1              Home Office
The Contractor shall meet the requirement of having a home office within the
Continental United States (CONUS).
The Contractor home office shall provide support to task order activities, including
recruitment, logistics support, financial, accounting and related activities. The Contractor
home office shall interface directly with the Contracting Officer, COR, INL program
office, and other Government representatives to ensure effective contract and task
order management.
The Contractor‘s home office shall acknowledge USG information requests within one
business day of receipt and reach agreement on due dates for critical information
requests. This may include but is not limited to information requests regarding
contractual matters (e.g. personnel, in-country support, oversight, billing, etc) and
subject-matter issues (e.g. status and substantive aspects of work plan deliverables,
etc).
The Contractor‘s home office shall also support requests from Contractor personnel in
the field, whether related to in-country support, personnel matters, contingencies, or
other areas.
C.3.4.2              In-Country Office
The Contractor shall establish, when the Government requires, an in-country program
management office with the appropriate number and types of staff for each task order
awarded. The Contractor shall provide local offices, facilities, personnel, and a
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Management and Administrative Services Staff. The specific in-country program
management office requirements will be provided in each task order request for
proposal, and the Contractor shall use economies of scale for task orders where the
Contractor is already present.
C.3.4.3              Senior Program Management Staff
The Contractor shall establish a program management structure to execute the wide
array of functions and activities. The Contractor shall establish clear lines of
communication with the Government that are open, easy to access and work in both
directions. These lines of communication shall be established at each management
level as appropriate, both CONUS and OCONUS.
The PM and DPM (below) shall be the primary points of contact for the Government on
all contractual requirements of the contract and task orders, both in Washington and in-
country. The PM and DPM shall be readily available for communications with the
Contracting Officer and CORs.
C.3.4.3.1     Program Manager
The Contractor shall identify the CONUS-based Program Manager (PM) who will be
responsible for all task orders. The PM shall have at least five (5) years of experience
in the areas of program management and international law enforcement and/or criminal
justice assistance and at least ten (10) years of professional experience. The PM shall
be required to possess a Top Secret security clearance.
C.3.4.3.2     Deputy Program Manager
The Contractor shall identify the Deputy Program Manager (DPM) for each task order.
The DPM shall have at least five (5) years of experience in the areas of program
management and international law enforcement and/or criminal justice assistance and
at least eight (8) years of professional experience. The DPM shall take the pre-
deployment training. The DPM shall have overall responsibility for in-country
operations, as defined in each task order. The DPM shall interface during each task
order with the program manager and an in-country U.S. Government representative
designated by INL. The DPM shall be required to possess a Top Secret security
clearance. The DPM may be required to have specific expertise relevant to the specific
Task Order.
C.3.4.3.3     Chief of Team/Contingent Commander
If required by the task order, the Contractor shall designate a Chief of Team (for justice
and law enforcement programs) or Contingent Commander (for police and corrections
programs) who shall be responsible for all substantive requirements of a task order.
If a task order includes a Chief of Team or Contingent Commander, these persons shall
oversee advisor personnel and advisor activities.
The Chief of Team/Contingent Commander shall be required to possess a Top Secret
security clearance.

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In some cases, the Contractor may designate the DPM as the Chief of Team or
Contingent Commander.
C.3.4.4             Work Plans
To facilitate INL direction of bilateral missions, the Contractor may be required to
prepare a ―work plan‖ that shall guide the mission advisors by identifying the specific
goals, tasks, and deliverables over a given period of performance. For task orders that
include a work plan requirement, INL will set broad assistance objectives in the SOW
(e.g. ―improve police-prosecutor coordination‖, ―train and mentor X number of mid-level
police officers,‖ ―establish an inmate tracking system,‖ etc) which will serve as the
foundation for the work plan which the Contractor shall develop and submit to INL.
   1. The precise stages and submission requirements for work plans will be directed
      in each task order SOW. This may include submission of a draft work plan
      together with the technical proposal. Alternately, it may direct the Contractor
      upon award to submit a draft work plan within a specific period of time.
   2. After draft work plans are submitted to INL, INL will review and direct the
      Contractor to make appropriate changes. Once the changes have been made,
      INL will approve the draft and direct the Contractor to submit to INL the final work
      plan, which will be incorporated into the task order or, if after task order award,
      through a modification to the task order.
   3. The final work plan will serve to track progress, track deliverables, and monitor
      and evaluate Contractor‘s performance in meeting the substantive requirements
      of the task order.
   4. The Contractor shall be responsible for keeping the work plan up to date on a
      weekly basis, and shall submit work plan updates as directed in each task order.
   5. The Contractor shall provide quality control to monitor and evaluate progress in
      the field in achieving the goals, tasks, and deliverables on time. INL will
      periodically verify Contractor performance by conducting its own independent
      quality assurance.
   6. Most work plan goals and tasks shall include deliverables, as directed in each
      task order. Work plan deliverables must be approved by INL, which will evaluate
      the quality, accuracy, and timeliness of each work plan deliverable submission.
   7. Examples of work plan deliverables include number of police trained, workshops
      held, laws revised, texts distributed, offices renovated, equipment provided, as
      well as qualitative assessments such as public confidence surveys.
   8. Once approved by INL, work plans shall no longer be proprietary and may be
      shared by INL with outside entities, including USG agencies, host country
      officials, international organizations, and other appropriate stakeholders.
   9. Section J.12 contains the work plan template that the Contractor shall use to
      prepare a task order work plan.

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C.3.4.5              Subject Matter Expert
The Contractor may be required to provide Subject Matter Experts for a given task
order.
The Subject Matter Experts shall support the following activities:
   1. Conduct monitoring and evaluation (M&E) assessments of task orders
   2. Conduct M&E for work plan implementation
   3. Develop work plans
   4. Recruitment, selection and pre-deployment training of advisors
   5. Prepare Quarterly Progress Reports
   6. Provide short-term technical assistance to mission activities
Subject matter expert staff will generally be based in CONUS, though they may also be
assigned to OCONUS. If assigned OCONUS, they shall complete the same pre-
deployment training as advisors. Unlike consultants under this contract, Subject Matter
Experts are focused on overall compliance and progress of substantive requirements of
task orders, such as those included in the work plan.
C.3.4.6              Program Management Systems
The Contractor shall establish operating procedures and policies to conduct the
following personnel activities in the performance of task orders under this contract.
These shall include:
   1. Develop and maintain a personnel database system for all task order advisor and
      program support personnel. Databases shall be updated in real-time and shall
      contain appropriate identification, medical, mission, equipment issued, and
      contact information (including emergency contact information). Information
      contained in the database that may be provided to INL (in accordance with
      privacy information acts and applicable laws) shall be provided to INL no later
      than one business day after request unless otherwise directed by the CO.
   2. Develop and maintain a comprehensive personnel system. The personnel
      system shall include labor schedule, labor tracking information, days worked,
      holidays taken, paid time off, and other charge codes. The Contractor shall
      make available sample employment agreements and Leave and Earning
      Statements.
   3. Develop and maintain organizational charts and detailed descriptions of
      personnel, criteria for each position, functions, and staffing patterns for both
      CONUS personnel and in-country personnel. The Contractor shall provide this
      information to INL no later than one business day after request unless otherwise
      directed by the CO.
   4. Develop and maintain a personnel performance system for advisor personnel
      that provides for semi-annual performance reviews, processes for internal affairs
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       and legal actions, and disciplinary functions. The Contractor shall perform the
       reviews in accordance with guidelines provided in the task order SOW. The
       Contractor shall provide the information contained in the system to INL no later
       than one day after request unless otherwise directed by the CO.
C.3.4.7              Subcontract Management Plan
Offerors shall:
   1. Describe their approach for identifying, selecting, and assigning work to all
      subcontractors for this requirement.
   2. Describe their approach for ensuring the quality of subcontracted services and
      supplies for this requirement, including identification of contingency capabilities if
      the subcontractor fails to meet its obligations.
   3. Submit proposed subcontractor agreements.
   4. Identify, under the Equal Employment Opportunity provisions of this solicitation,
      any subcontract proposed to be valued in excess of $10 million. Identification is
      defined as name, address, dollar amount, and service provided of each
      subcontract valued at more than $10 million.
The Contractor shall notify INL when the subcontract management plan has been
updated.
C.3.4.8              Advisor Reports
The Contractor shall also provide advisor reports. Advisor reports shall outline
achievements, challenges, matters of interest, upcoming events, and advisor leave
schedules. For task orders with work plans, the advisor reports shall provide work plan
progress reports, including benchmarks and deliverables with frequency specified in the
task order.
The Contractor may also be required to submit quarterly reports to INL no later than
fifteen days after the ending of the quarter. If directed, these reports shall summarize
individually the activities, accomplishments, and performance of all the advisors. Each
advisor report shall also include information that demonstrates the major impact the
program has had during the reporting period on the beneficiaries‘ lives through
materials such as success stories, photos, quotes and facts about their work.
C.3.4.9              Final Report
The Contractor may be required to prepare a draft final report to INL no later than 30
days before the completion date of each task order. The final report shall include:
   1. Life and mission support accomplishments
   2. Advisor accomplishments (for bilateral missions)
   3. Program management accomplishments


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The Contractor shall prepare a final report in lieu of a quarterly report. The Contractor
shall summarize the major results, any problems encountered; notable successes
achieved in performing this program, and make recommendations to INL on any follow-
up actions.
C.3.4.10             Small Business Subcontracting Plan (Full Scope Only)
Offerors shall: submit a small business subcontracting plan (Full Scope Offerors only).
Offerors shall refer to FAR 52.219-8 and 52.219-9 (with its Alternate II) for information
and instructions.
C.3.5         Security Requirements
The Contractor shall currently possess, or be able to obtain (within 90 days of contract
selection), and maintain a Top Secret Facility Security Clearance issued by the Defense
Security Service in accordance with the National Industrial Security Program Operating
Manual (DOD 5220.22-M) for the duration of this contract. If necessitated by contract or
Task Order requirements, ensure that Sub-Contractors and suppliers maintain the
appropriate facility clearances.
In accordance with DOS policies, the Contractor shall ensure that personnel, who
require Secret or Top Secret security clearances, have the required clearances prior to
contract performance. The Contractor shall ensure that all personnel meet the
approved criteria and satisfactorily complete all screening and selection process
requirements. The Contractor needs to follow their own internal vetting process to
ensure there is a reasonable expectation that their employees can obtain the security
clearance or Public Trust certification necessary for contract performance.
The Contractor shall ensure that all personnel assigned in support of task orders issued
under this contract are trained and indoctrinated in the absolute requirement to maintain
and be sensitive to operational security at all times. The Contractor shall maintain an
OPSEC program in accordance with DOS policies and a NISP.
C.3.5.1              Personnel Security Clearances and Public Trust Certifications
All contractor advisors, SMEs and consultants performing on this contract shall possess
either a Personnel Security Clearance or a Moderate Risk Public Trust Certification.
Personnel Security Clearance investigations will be conducted by the Defense Security
Service. Moderate Risk Public Trust Certifications will be conducted by the Bureau of
Diplomatic Security (DS/SI/PSS).
Those personnel who require security clearances or Public Trust certifications shall not
perform on this contract until their security clearance or Public Trust certification has
been issued. If possible, an interim security clearance or Public Trust certification will
be issued. An interim security clearance or Public Trust certification is acceptable for
initial contract performance. (In the event an Interim determination that has been issued
is withdrawn, the contractor shall remove the contractor employee from contract
performance until such time as a final determination has been made, at no cost to the
Government.)

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C.3.5.2                SF-85 P and PS Moderate Risk Public Trust Processing
The following forms and documentation are required for submission of Moderate Risk
Public Trust (MRPT) packets. DS/IS/IND shall provide guidance and training for the
submission of eQIP and hard copy SF-85 P and PS packets. Contractor personnel
requiring Moderate Risk Public Trust certifications shall be initiated for processing as
soon as possible; however, submission of MRPT packets will not be accepted without
Bio Approval Notification from the INL Program Office (see item 8 below).
   1. Standard Form 85P and PS (SF-85P/PS) Questionnaire for Public Trust
      Positions
   2. Proof of citizenship
   3. Signed DS-4002 Credit Release form
   4. DD Form 214 Certificate of Release or Discharge from Active Duty and/or NGB-
      22 Report of Separation and Record of Service
   5. Completed Foreign Relatives, Friends and Associates spreadsheet
   6. Completed Overseas Activities Contact Data Sheet
   7. Fingerprint Cards (FD258): Provide two (2) completed cards
   8. Bio Approval Notification from INL Program Office
C.3.5.3                Office of Personnel Management (OPM) Portal Access
Contractor personnel requiring access to the OPM Portal shall require a minimum of a
Moderate Risk Public Trust certification prior to contract performance and OPM Portal
access. OPM Portal access shall be granted thorough DS/IS/IND.
C.3.5.4                Terminations, Resignations and Cancellations
When an employee is terminated or resigns and is no longer performing on the contract,
the Contractor shall notify DS/IS/IND and INL, so their access can be cancelled and, if
an investigation is still pending, the investigation can be cancelled.
C.3.5.5                Adverse Information
The Contractor shall report any adverse information pertaining to contractor employees
assigned to this contract, in any capacity, to DS/IS/IND and INL immediately.
C.4             POSITION DESCRIPTIONS
In addition to the minimum requirements specified under C.3.1.1, CJPS position
descriptions are specified in Section J.8.




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                       SECTION D -- PACKAGING AND MARKING


D.1                 MARKING OF REPORTS (05/95)
All reports delivered by the Contractor to the Government under this contract shall
prominently show on the cover of the report:
(a) Name and Business address of the Contractor;
(b) Contract number and task order number, if applicable;
(c) Date of report; and
(d) Program office (s)
(e) CLIN number and Deliverable number
D.2                 PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95)
Supplies shall be packed for shipment in a manner that will ensure acceptance by
common carriers and safe delivery at destination. Containers and closures shall
comply with the Interstate Commerce Commission Regulations, Uniform
Classification Rules, and regulations of other carriers as applicable to the mode of
transportation.
D.3                    PACKING LIST (S) (05/95)
A packing list or other suitable shipping document shall accompany each shipment
and shall include the following information:
      (a) Name and address of consignor;
      (b) Name and address of consignee;
      (c) Government contract number (and task order number, if used);
      (d) Government bill of lading number covering the shipment, if any; and
      (e) Description of the items shipped, including item number, quantity, number of
            containers, and package number, if any.
D.4                 WARRANTY NOTIFICATION (05/95)

In accordance with FAR 46.706 (b) (5), the Contractor shall stamp or mark the supplies
delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if
any. Sufficient information shall be presented for supply personnel and users to identify
warranted supplies. Warranty information shall include the terms and duration of the
warranty and the name and telephone number of the Contracting Officer to be notified if
the supplies are found to be defective.
D.5                 DATA PACKAGING REQUIREMENTS (11/96)
All unclassified data shall be prepared for shipment in accordance with best commercial
practices.
Classified reports, data, and documentation shall be prepared for shipment in
accordance with the National Industrial Security Program Operating Manual (DOD
5220.22-M).

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                     SECTION E -- INSPECTION AND ACCEPTANCE
E.1                 52.252-02 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and
effect as if they were given in full text. Upon request, the Contracting Officer will make
their full text available. Also, the full text of a clause may be accessed electronically at
this/these address(es):
           FAR: www.arnet.gov/far
           DOSAR: www. statebuy.gov/home.htm

  Clause           Title                                                           Date
  52.246-3         INSPECTION OF SUPPLIES - Cost Reimbursement                 May 2001
  52.246-4         INSPECTION OF SERVICES - Fixed Price                      August 1996
  52.246-5         INSPECTION OF SERVICES – Cost Reimbursement                 April 1984
  52.246-6         INSPECTION – Time-and-Material and Labor-Hour               May 2001
  52.246-16        Responsibility for Supplies                                 April 1984

E.2                 52.246-14 INSPECTION OF TRANSPORTATION (APRIL 1984)
The Government has the right to inspect and test the Contractor's services, facilities,
   16
and equipment at all reasonable times. The Contractor shall furnish Government
representatives with the free access and reasonable facilities and assistance required to
accomplish their inspections and tests.
E.3           INSPECTION AND ACCEPTANCE – SERVICES (MAY 1995)
Inspection and acceptance of the services to be provided hereunder shall be made by
the Contracting Officer's Representative.




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                     SECTION F -- DELIVERIES OR PERFORMANCE
F.1                    52.252-02 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same
force and effect as if they were given in full text. Upon request, the
Contracting Officer will make their full text available. Also, the full text of a
clause may be accessed electronically at this/these address(es):

FAR: www.arnet.gov/far
DOSAR: www. statebuy.gov/home.htm

  Clause            Title                                          Date
  52.242-15         Stop-Work Order                                August 1989
  52.242-17         Government Delay Of Work                       April 1984
  52.247-55         F.O.B. Point For Delivery Of                   June 2003
                    Government-Furnished Property

F.2                    PERIOD OF PERFORMANCE (MAY 1995)
This contract shall be effective on the date of the Contracting Officer's
signature, and shall remain in effect for a base period of one year, with four (4)
additional one year option periods.
F.3                    PLACE OF PERFORMANCE (10/97)
The place(s) of performance for this contract is worldwide and shall be stated
in individual task orders.
F.4                 MONTHLY PROGRESS REPORT (COST TYPE CONTRACT)
                    (11/08)
(a) The Contractor shall provide a combined monthly program support and financial
progress report briefly stating the progress made during the reporting period, broken
down by task order. The program support reports shall cover staffing, life and mission
support, and program management support matters. It shall not cover substantive
activities of the advisors, which shall be provided through advisor reports, unless
otherwise directed in a task order. The Contractor shall include the difficulties
encountered and remedial action taken during the reporting period, and anticipated
activity during the subsequent reporting period in each report.
In addition, the Contractor shall specify contract financial status as follows:
      1. Provide cumulative costs expended from the effective date of the contract
         through the last day of the current reporting month.
      2. Provide actual costs expended during the current reporting month.

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      3. Provide estimated costs to be expended during the next reporting period.
      4. The Contractor may be required to provide estimates to complete and at
         completion of each task assignment and/or task order, and describe the
         variances in narrative form between the amounts proposed and the estimates to
         complete.
      5. Provide a graph using a vertical axis for dollars and a horizontal axis for time
         increments that shows the actual and projected rate of expenditures against the
         total estimated cost of the task order.
      6. For cost reimbursement line-items, provide a table for amounts obligated,
         reserved, and liquidated. Obligated funds are on the task order and have not yet
         been spent. Reserved funds have been approved by the CO and/or COR for a
         specific cost-reimbursement purpose. Liquidated funds are funds spent during
         the task order period of performance.
 (b) Submission for this financial information required by these reports does
not change the notification requirements of FAR 52.232-20 ―LIMITATION OF
COST‖ of FAR 52.232-22 ―LIMITATION OF FUNDS‖ which requires separate
written notice to the Contracting Officer.
(c) The reports shall be submitted in soft copy via email to the following
addressees on or before the fifth day of each month following the first
complete calendar month of the contract. Distributes reports as follows:
Addressee
Contracting Officer Representative
Anthony McIntosh, Administrative Contracting Officer
F.5                 REPORTING
The Contractor may be required to prepare additional reports as specified in the task
order SOW.
The Contractor shall maintain a reports listing that identifies report
dependencies, identifies the report creator, approver, to whom the report is to
be delivered, the report media (paper, electronic, other) and indicates report
required delivery schedule. The Contractor‘s reports listing shall list all
required reports employed on the program, to include those listed as
deliverables, Mission Specific Reports and other reports.
F.6                 SERIOUS INCIDENT REPORT
The Contractor shall prepare and deliver a Serious Incident Report within 12 hours of
the incident. A serious incident includes, but is not limited to, the following:
      1. An event that impacts Program performance


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   2. An event that can cause embarrassment or harm the reputation of the U.S.
      Government, Host Country, and or the Department of State
   3. An event associated with
          1. Serious injury or bodily harm to self or others
          2. Property damage to U. S. GFE or otherwise
          3. Use of force
          4. Policy violations – either programmatic, federal, Host Country, or
             Contractor
The Contractor shall send via email the initial unofficial Serious Incident Report to INL
personnel in country and in Washington.
The Contractor shall provide the final Serious Incident Report to INL within 48 hours
with more accurate information.
Section J.14 contains the Serious Incident Report format. The task order SOW shall
provide specific requirements for preparing and delivering Serious Incident Reports.




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                          Section G: Contract Administration Data


G.1             CONTRACT ADMINISTRATION DATA (04/98)
Administrative Contracting Officer: Anthony McIntosh
                                     Telephone Number: (703) 875-4679
Contract Administrator:              Jamie Goewey
                                     Telephone Number: (703) 516-1828
                                     Facsimile Number: (703) 875-6006
Courier or Hand Delivery:            U.S. Department of State
                                     Office of Acquisition Management
                                     Room 254
                                     1701 N. Ft. Myer Drive
                                     Arlington, Virginia 22209
                                     (Enter through 1700 N. Lynn St.)
Contracting Officer‘s
 Representative (COR)                To Be Specified at Contract Award
                                     Telephone Number:
                                     Facsimile Number


G.2      DOSAR 652.232-71, VOUCHER SUBMISSION (COST-
REIMBURSEMENT).
 (a) General. The contractor shall submit, on a monthly basis an original and four copies
of each voucher. In addition to the items necessary per FAR 52.232-25, ‖Prompt
Payment‖, the voucher shall show the elements of cost for the billing period and the
cumulative costs to date. All vouchers shall be submitted to the office identified in
Section G of this contract under ―CONTRACT ADMINISTRATION DATA‖. At a minimum
the Contractor shall identify employee‘s names, hours worked, and allowances claimed.
(Although timesheets are not required to be submitted to the Government, the
Government retains the right to access/review the time sheets and resumes for each
employee hired under this contract whenever it deems it necessary.) An original, three
(3) copies and a digital, searchable electronic copy of each voucher shall be submitted
to the Contracting Officer‘s Representative (COR) at the address referenced in Section
G of this contract under ―CONTRACT ADMINISTRATION DATA‖. One additional copy
of the voucher shall be concurrently submitted to the Contracting Officer at the address
referenced in Section G of this contract under ―CONTRACT ADMINISTRATION DATA‖.

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(b) Contractor Remittance Address. Payment shall be made to the contractor‘s address
as specified on the cover page of this contract, unless a separate remittance address is
specified below:



             ___________________________________________________


               ___________________________________________________


G.3             DOSAR 652.232-70 PAYMENT SCHEDULE AND INVOICE
                SUBMISSION (FIXED-PRICE) (AUG 1999) (ACQ STANDARD FORMAT)
                (09/99)
(a)    General. The Government will pay the Contractor as full compensation for all
work required, performed and accepted under this contract, inclusive of all costs and
expenses, the firm-fixed-price negotiated in each applicable task order.
(b)      RESERVED
(c)    Invoice Submission. Invoices shall be submitted in an original and three copies,
as well as a digital, searchable electronic copy, to the Contracting Officer‘s
Representative (COR) identified in section G under this contract ―CONTRACT
ADMINISTRATION DATA‖ . One additional hard and electronic copy of the invoice shall
be concurrently submitted to the Contracting Officer at the address referenced in
Section G of this contract under "CONTRACT ADMINISTRATION DATA." To constitute
a proper invoice, the invoice shall include all items per FAR 52.232-25, "PROMPT
PAYMENT."
(d)   Contractor Remittance Address. Payment shall be made to the Contractor's
address as specified on the cover page of this contract, unless a separate remittance
address is specified below:


         _______________________________________________________


         _______________________________________________________


G.4         THE GOVERNMENT’S ROLE AND RESPONSIBILITY FOR
CONTRACT ADMINISTRATION
Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the
administration of this contract. He alone, without delegation, is authorized to take action

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on behalf of the Government to amend, modify, or deviate from the contract terms,
conditions, requirements, specifications, details and/or delivery schedules. However, he
may delegate certain other responsibilities to his authorized representative.
G.5         DOSAR 652.242-70 CONTRACTING OFFICER’S
REPRESENTATIVE (COR).
CONTRACTING OFFICER‘S REPRESENTATIVE (AUG 1999)
(a) The Contracting Officer may designate in writing one or more Government
employees, by name and position title, to take action for the Contracting Officer under
this contract. Each designee shall be identified as a Contracting Officers Representative
(COR). Such designation(s) shall specify the scope and limitations of the authority so
delegated; provided, that the designee shall not change the terms or conditions of the
contract, unless the COR is a warranted Contracting Officer and this authority is
delegated in the designation.
(b) The COR is TBD
(End of clause)


G.6                 REQUESTS FOR PAYMENT BY ELECTRONIC FUNDS TRANSFER
                    (12/97)
(a). The Contractor will receive payment under this contract by electronic funds transfer.
The Contractor shall complete the attached Standard Form 3881, "ACH
Vendor/Miscellaneous Payment Enrollment Form," in accordance with FAR 52.232-33
"MANDATORY INFORMATION FOR ELECTRONIC FUNDS TRANSFER PAYMENT."
The completed form may be faxed to (843) 746-0725 or mailed to:


                       U.S. Department of State
                       Global Financial Operations (RM/GFS/F)
                       Office of Claims (F/C)
                       Charleston Financial Service Center
                       Post Office Box 15008
                       Charleston, SC 29415-5008


G.7                    ORDERING PROCEDURES (11/96)
(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and
activities are authorized to issue delivery orders or task orders hereunder:
         Department of State Contracting Officer (CO)

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(b) Orders placed under this contract shall contain the following information:
         (1)    Date of order;
         (2)    Contract number and order number;
         (3)    Item number and description, quantity, and unit price;
         (4)    Delivery or performance date;
         (5)    Place of delivery or performance (including consignee);
         (6)    Packaging, packing, and shipping instructions, if any;
         (7)    Accounting and appropriation data;
         (8)    Security clearance level(s), applicable to the order, if any; and
         (9)    Any other pertinent information.
(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18
"ORDERING."
G.8                    PLACEMENT OF ORDERS
Orders against the contract shall be placed in writing by means of written task orders.
The Contracting Officer is the only person authorized to place these orders.
G.9                    TASK ORDERS (11/96)

G.9.1                  FAIR OPPORTUNITY PROCESS

A TO number will be assigned to each task order requirement. Unless one of the
exceptions at FAR Part 16.505(b)(2) applies, the TO CO will solicit a response from all
contractors. This announcement satisfies the requirement for a fair opportunity to be
considered. Each Contractor shall evaluate the opportunity and determine whether or
not to submit a proposal. The announcement will include, at a minimum, the following
information:

   1. TO Tracking Number;
   2. Date of Announcement;
   3. Statement of Objectives (SOO) or Statement of Work (SOW) or Performance
      Work Statement (PWS);
   4. Anticipated Task Order Type; Point of Contact (POC) Name Phone Number and
      Fax (CO and Contract Specialist);
   5. E-mail Address/Mailing Address or Fax Number; and
   6. Proposal Due Date.




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G.9.2                  FAIR OPPORTUNITY EXCEPTIONS

In accordance with the Federal Acquisition Streamlining Act (FASA) and FAR Part
16.505(b), the TO CO will provide all awardees a ―fair opportunity‖ to be considered for
each order in excess of $3,000, unless one of the conditions, below, applies.

1.       The agency need for such services is so urgent that providing a fair opportunity
         would result in unacceptable delays.
2.       Only one awardee is capable of providing the services required at the level of
         quality required because the services ordered are unique or highly specialized.
3.       The order must be issued on a sole-source basis in the interest of economy and
         efficiency because it is a logical follow-on to a task order already issued under
         this contract, provided that all awardees were given a fair opportunity to be
         considered for the original order.
4.       It is necessary to place an order to satisfy a minimum guarantee.

During the Fair Opportunity Process, the Government may conduct:

(a) Unrestricted competition in which Prime Contractors from both the Full Scope and
Set-Aside tracks will be given the opportunity to compete, or
(b) Set-aside task orders in which competition will be limited to only those Prime
Contractors in the Small Business Set-Aside track. The task order solicitation will notify
Offerors if a set-aside will be used. To be eligible under a set-aside task order, the
Offeror must propose to perform at least 51% of the work under the solicited task order
in accordance with FAR Part 52.219-14.

Task Order Issuance. TOs may be issued by e-mail, regular mail or facsimile using an
Optional Form 347, or an agency prescribed form.

G.9.3                 TASK ORDER REQUESTS
(a) Task Order Requests shall be issued in writing to the Contractor by the Contracting
Officer (CO) and will describe the specific support required by the Department of State. A
Task Order Request is a request for proposal; it is not a Task Order and does not
authorize performance.
(b) Each Task Order Request shall include, at a minimum:
         (1) A description of the work to be performed;
         (2) Reporting, briefings, and/or other deliverable requirements; and
         (3) The estimated period of performance or required completion date.
(c)
A cost proposal shall include the following, at a minimum or as applicable:
        (1) Narrative, including list of assumptions.
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      (2) Labor categories, hours, labor rates, and labor prices for each period of
          performance within the task order‘s period of performance.
      (3) Labor rate build-up for non-contract fully-loaded hourly labor rates for each
          period of performance within the task order‘s period of performance. Build-up
          is not required for fully-loaded hourly labor rates that are equal to or
          discounted from the contract‘s NTE fully-loaded hourly labor rates. Build-up
          consists of unloaded hourly labor rate, each proposed fringe benefits element
          (if not included as an indirect cost element), each proposed fringe benefits
          cost (if not included in an indirect cost pool), each proposed indirect cost
          element, each proposed indirect cost rate, each proposed indirect cost,
          proposed profit percentage, and proposed profit dollar amount.
      (4) Non-labor direct cost elements, unit costs, quantities, and costs for each
          period of performance within the task order‘s period of performance.
          Examples of non-labor direct cost elements are direct material, travel, and
          subcontracts (for subcontract costs/prices not included in contract‘s labor
          rates, or not included in fully-loaded labor rates under a labor-hour
          arrangement or time portion of a time-and-materials arrangement in
          contemplated task order).
      (5) (Flexibly-priced arrangements only) Applicable provisional billing/indirect cost
          elements, contract‘s provisional billing rates, and provisional billing/indirect
          costs for each period of performance within the task order‘s period of
          performance.
      (6) Profit or fee percentage and amount for each period of performance within the
          task order‘s period of performance.
      (7) Subtotal and total costs/prices for each period of performance within the task
          order‘s period of performance.
      (8) Overall proposed price for entire task order.
      (9) Results of cost or price analyses establishing the reasonableness of
          proposed subcontract prices.
10) Cost or pricing data or information other than cost or pricing data.
(d) The Technical Evaluation Panel and Price Evaluation Panel shall review proposals
and forward their written recommendations to the Contracting Officer. Following
successful negotiations of the Contractor's proposal, the Contracting Officer shall issue
a written Task Order to the Contractor providing the necessary funding and authorizing
the Contractor to begin work.
 (e) The Government will not be obligated to pay the Contractor any amount in excess
of the total Task Order amount, and the Contractor shall not be obligated to continue
performance if to do so would exceed the total Task Order amount.

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(f) Task order RFPs with an estimated value of $5 million dollars or less will be released
to CJPS Set Aside contractors. If the Government does not receive proposals or the
subsequent proposals are deemed unacceptable, then the RFP will be released to all
CJPS contractors.
G.9.4                  TASK/DELIVERY ORDER CONTRACT OMBUDSMAN

a.     In accordance with FAR Part 16.505(b)(5), the Task/Delivery Order Contract
Ombudsman for this contract is Lisa L. Million, Director, Business Operations. The
Ombudsman responsibilities are to address Contractor concerns regarding compliance
with the award procedures for task/delivery orders, review Contractor complaints on
task/delivery order contracts, ensure all Contractors are afforded a fair opportunity to be
considered for each task/delivery order, consistent with FAR 16.505(b), and when
requested, maintain strict confidentiality of the Contractor requesting assistance.

b.     The Ombudsman shall not participate in the evaluation of proposals submitted on
the basic contract, the source selection process on the basic contract, or the
adjudication of formal contract disputes arising under the basic contract or any
individual order issued under it.

c.    Interested parties may contact the Task/Delivery Order Contract Ombudsman by
contacting:

              Name:         Lisa L. Million
              Title:        Director, Business Operations
                            Bureau of Administration
              Address:      2201C Street, NW
                            SA-6
                            Washington, DC 20520-0000
              Phone:        703-875-5230
              Email:        millionll@state.gov



G.10                   INVOICE SUBMISSION
Invoices shall be submitted via fax and email.
       The Contractor shall submit the invoice using the Office of Claims‘ Commercial
        Claims Operations fax server, toll-free number: 866-483-3436, unless otherwise
        indicated. Each invoice shall be transmitted separately.
       The Contractor shall submit the invoice as an attachment via email to an address
        identified in task orders.




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G.10.1               Invoice Information
To constitute a proper invoice, the invoice shall include the following information and/or
attached documentation:
   (1)   Name and Address of the Contractor
   (2)   Dun and Brad Street Universal Number System (DUNS)
   (3)   Date of invoice
   (4)   Unique Vendor Invoice Number
   (5)   Remittance Contact Information
   (6)   Shipping Terms, Ship to Address
   (7)   Payment Terms
   (8)   Total Quantity of Items
   (9)   Total Invoice Amount
   (10) Requisition Number, Contract Number and Order/Award Number, with
        modification number if applicable.
   (11) Order line item number and information (see below instructions) The name and
        DUNS of the Contractor on the invoice shall match the information indicated on
        the order/award for proper payment.
IMPORTANT: For proper payment, the invoice shall detail products and/or services
delivered on a line item basis in direct accordance with the corresponding
order/award/contract. Each line item shall contain the following information:
   (1)   Description of the services rendered for each line item
   (2)   Line Item Quantity
   (3)   Line Item Unit Price
   (4)   Total Line Item Invoicing Amount
   (5)   Delivery Date
   (6)   Contract Line Item Number (CLIN)
   (7)   Order/Award Line Item Number if invoicing against a task or delivery order or
         Blanket Purchase Agreement (BPA)
Please note that many task or delivery orders against Department of State or GSA
contracts or blanket purchase agreements may have a separate and unique line item
number in addition to the umbrella Contract Line Item Number (CLIN). The order line
item number as well as the umbrella award CLIN shall be referenced at each invoice
line item level in such cases.



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G.10.2               Invoice Requirements
The Contractor shall submit monthly invoices which shall include all charges that have
occurred since the prior monthly invoice. The invoices shall be delivered to the
government in a searchable and digital format and contain supporting documentation
and summary fields that are easily navigable to the user. Invoice shall contain a
summary page which contains dashboard view of the critical invoice elements and links
to seven user accessible sections which provide more detail and supporting
documentation.
The summary page shall contain the data elements detailed below in the Invoice
Summary section; these elements shall be viewable from a single page (see Section
J.7.1). The summary page shall support links to each of the seven nested sections
which shall contain more detailed information relative to each section from which it is
linked.
The user accessible sections shall be comprised of the following:
      Current contact escalation ladder
      CLIN detail section
      Invoice detail section
      Timecard detail section
      Burn Rate detail section
      Invoice History
      Supporting Documentation section
The invoice format shall be capable of accommodating new services and features, as
directed by contract modifications.
The Contractor shall be capable of delivering invoices and billing verification data to the
Government for viewing and file transfer using the format specified in this section. The
Contractor shall provide this information in alternative electronic formats as directed by
the Government.
The Invoice Summary Page shall include each of the following summary elements:
Contractor Name
   This field contains the name of the contractor that is submitting an invoice for goods
   and/or services delivered to the government. The contractor name is identified in the
   contract and the task order.
Contractor Address
   This field contains the mailing address of the Contractor.
Dun and Brad Street Universal Number System (DUNS)
   This field contains the registered DUNS number for the Contractor.
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Government Contract Number
   This field contains the government specified contract number for the CJPS contract.
Task Order
   This field contains the government specified task order number related to the work
   performed and/or the goods delivered in the invoice.
Mission Location
   This field shall include the mission location to be identified by country of operation.
Mission Type
   This field shall include the mission type; civilian police, judicial support, corrections,
   combined, etc.
Invoice Date
   This field shall contain the date that the invoice was issued to the government by the
   Contractor and shall reflect a close association to the Billing Period.
Billing Period
   This field shall contain the beginning and end of the billing period for which the
   invoice applies.
Invoice Description
   This field shall contain a text area for providing a summary description of the
   associated invoice.
Invoice Amount
   Each invoice shall reflect all charges from the first to the last day of the billing cycle.
   The Contractor shall charge for all services and equipment within three billing cycles
   after the services were rendered. All charges not submitted within three billing
   cycles shall be borne by the Contractor unless a request for extension is formally
   approved by the Government.
   This field shall also have an associated user accessible link that connects the
   summary page with a CLIN level detail page. The detail page shall contain all
   associated CLINs for the current charges on the invoice and shall detail products
   and/or services delivered and associated quantities and costs by line item.
Goods: Type and quantity of goods sold
   This field shall contain the summary price for any goods purchased in support of the
   contract by the Contractor or sold to the government by the Contractor for the given
   invoice period.
   This field shall also have a user accessible link associated with it that connects to all
   associated invoices. The Contractor shall provide searchable digital files containing
   detailed information for each line item related to the goods section.
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Services: Type and number of labor hours billed
   This field shall contain the summary price for any labor performed during the
   contract period based on the stipulated day labor rate.
   This field shall have user accessible link associated with it that connects to all
   associated timecards for the given invoice period.
   The Contractor shall provide electronic time cards for each person on a monthly
   basis.
   The Contractor shall include in the invoice the number of hours and days
   authorized, and current and cumulative hours and days invoiced for each
   contractor employee.
Contact Name
   This field shall contain the contact name of the Contractor‘s billing representative.
Contact Phone
   This field shall contain the contact phone number of the Contractor‘s billing
   representative.
Contact Email
   This field shall contain the contact email address of the Contractor‘s billing
   representative.
   The contact support fields shall also have a user accessible link that connects the
   user to the current contact escalation ladder page with updated contact data and
   details escalation procedures, with appropriate time intervals, for invoice issues
   related to this contract. Point of contact names, telephone numbers, electronic mail
   address, shall be provided to the Government which shall be updated with each
   invoice.
   The point of contact shall be responsible for coordinating trouble resolution efforts
   within the Contractor‘s organization, subcontractors who may be involved in
   resolving the problem, and the Government. The point of contact shall be
   responsible for escalating all troubles not resolved in the required time frames. The
   point of contact shall stay actively involved with the trouble resolution process from
   start to completion.
Cumulative Billed
   This field shall contain the current total billed dollar amount of the contract. This field
   shall also have a user accessible link that connects the user to a page that details
   the month over month invoicing and payment detail for the task order to date.
Current Funded
   This field shall contain the current total funded amount of the contract.

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Percentage Billed
   This field shall contain the current percentage of billed work as a portion of the
   current funded amount. This field shall also have a user accessible link that
   connects the user to a page that details the position specific burn rates.
   The invoice shall include the current burn-rate for all of the Contractor‘s active CLINs
   with a summary section of associated burn-rates by Super CLINs.
Supporting Documentation (Vouchers, Purchase Orders)
   This section shall contain an area to link electronic documentation to the Invoice.
   The Contractor shall ensure that each invoice contains all pricing components in
   sufficient detail to reconcile charges. The Contractor shall ensure that all charges,
   credits, and debits are shown on the invoice and that no additional data are required
   by the Government to verify costs.
   The invoices shall be submitted in an intuitive format that enables the reviewer to
   navigate between the cost reimbursable line item, the associated voucher(s) and the
   related POs and PRs. This capability shall allow the reviewer to audit the entire
   billable event from order/request to voucher to invoice within a single interface.
G.10.3               Invoice Approval Form
Each invoice shall include a completed US Department of State GFSC Office of Claims
Invoice Approval Form. Section J.7.2 contains a blank form.
G.10.4               Standard Form 1034
Each invoice shall include a completed Public Voucher For Purchases and Services
Other Than Personal – Standard Form 1034. Section J.7.3 contains a blank form.
G.10.5               Invoice Summary Report
Each invoice shall include a summary report of all previously submitted invoices.
Section J.7.4 contains the format of this report.
G.10.6               Task Order Requirements
If a task order requires modifications to the invoice submission requirements,
procedures, and documents presented in Section G.10, the task order RFP will provide
the specific invoice requirements for that task order.
G.10.7               Funds Disbursement
All payment to domestic claims will be disbursed by electronic funds transfer EFT.
Contractors that are registered in the Central Contractor Registration (CCR) should
verify and re-confirm their financial information in the database prior to invoicing.
Contractors who wish to request a waiver of CCR or payment by check must submit
their justification to their assigned contracting officer for consideration at least 30 days
prior to billing. For Contractors that are granted an EFT exception, the payment address
on the invoice must match the remittance address in the Contractor record cited in the
award.
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G.10.8              Contact Information
Additional correspondence should be addressed to:
U.S. Department of State
Global Financial Services
Attn: Office of Claims (RM/GFS/F/C)
Charleston Financial Service Center
Mailing Address:
Post Office Box 150008
Charleston, SC 29415-5008
Telephone Numbers:
Director‘s Secretary Voice 843-202-3761
Fax 843-746-0749
Official Office Hours: 8:00 am – 5:00 pm
To request Payment Status on a Past Due Invoice contact:
Office of Claims Customer Service
Email: commercialclaims@state.gov
Phone: 877-704-9473 Toll Free
Person to Contact: Supervisor, Vendor Claims
Email: GFS-ChiefVC@state.gov
Phone: 843-202-3881
G.10.9              Invoice Specifications
The Contractor shall provide a monthly digital and computer searchable invoice and
receipt submission. Section G. 10 and J.7 contains the format for the monthly invoice.
The invoice and receipt submission requirements include, but are not limited to:
   1. The Contractor shall submit monthly invoices within 45 days of completing work
      performance the preceding month
   2. The Contractor shall receive approval from the CO to invoice Other Direct Costs
      beyond 90 days after expenditure
   3. The Contractor shall ensure that invoices contain monthly costs that are identical
      to those shown on the financial cost tracking reports
   4. The Contractor shall ensure that all subcontractor and vendor costs are
      incorporated into the invoice on a timely basis referencing the associated INL
      cost account codes (ten digit obligation number) used for funding

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   5. The Contractor shall provide searchable receipts (for one-time items that exceed
      $1,000 or monthly recurring items that exceed $500)
   6. The Contractor shall provide a clear mapping between all items and specific
      CLINs and a clear mapping between personnel timecards and specific CLINs.


G.11                 QUICK-CLOSEOUT PROCEDURE

The Contractor is authorized to use the quick-closeout procedure for applicable TOs
issued under this contract in accordance with FAR 42.708, Quick-Closeout Procedure.

a.    In accordance with FAR 42.708(a), the TO Contracting Officer has the authority
to negotiate settlement of indirect costs for a specific TO if it is physically complete; the
amount of unsettled indirect cost to be allocated to the TO is relatively insignificant; and
agreement can be reached on a reasonable estimate of allocable dollars.

b.     In accordance with FAR 42.708(b), a determination of final indirect costs under
the quick-closeout procedures shall be final for the TO it covers and no adjustment shall
be made to other contracts for over- or under-recoveries of costs allocated or allocable
to the contract covered by the agreement.

c.     Final invoices which result in a charge to the Government in excess of $250.00
or refunds to the Government in excess of $250.00 shall be processed prior to quick-
closeout of the TO.

d.     Submission of a final ―0-dollar invoice‖ is not required. Once agreement for
quick-closeout is reached on individual TOs, a bilateral modification will be issued to
close out the TO. Once the bilateral modification is executed by the CO, the TO is
closed and no further invoicing, adjustments, or claims will be accepted.

e.    All TOs under this contract do not have to be closed in accordance with quick-
closeout procedures. The TO CO and the Contractor will evaluate complex TOs on a
case-by-case basis for applicability of quick-closeout procedures.

f.     Modifications for quick-closeout will include the following statement: ―The
bilateral execution of this modification releases the Government and [insert Contractor
name] from any further obligation.‖




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                 SECTION H — SPECIAL CONTRACT REQUIREMENTS
H.1             CONTRACTOR COMMITMENTS, WARRANTIES AND
                REPRESENTATIONS (05/95)
Any written commitment by the Contractor within scope of this contract shall be binding
upon the Contractor. Failure of the Contractor to fulfill any such commitment shall
render the Contractor liable for liquidated or other damages due to the Government
under the terms of this contract. For the purpose of this clause, a written commitment by
the Contractor is limited to the proposal submitted by the Contractor, and to specific
written modifications to the proposal. Written commitments by the Contractor are further
defined as including (1) any warranty to representation made by the Contractor in a
proposal as to hardware or software performance; total systems performance; and other
physical, design, to functional characteristics of equipment, software package or
system, or installation date; (2) any warranty or representation made by the Contractor
concerning the characteristics or items describe in (1) above, made in any publication,
drawings, or specifications accompanying to referred to in a proposal; and (3) any
modification of or a affirmation or representation as to the above which is made by the
Contractor in or during the course of negotiations, whether or not incorporated into a
formal amendment to the proposal.
H.2                 KEY PERSONNEL (02/96)
(a) The Contractor shall assign to this contract the following key personnel:


                LABOR CATEGORY                                   NAME


                Program Manager


         [Name to be inserted by Offeror at time of proposal submission.]
(b) The Contractor agrees that a partial basis for award of this contract is the list of key
personnel proposed. Accordingly, the Contractor agrees to assign to this contract those
key persons whose resumes were submitted with the proposal necessary to fulfill the
requirements of the contract. No substitution shall be made without prior notification to
and concurrence of the Contracting Officer. During the first ninety days of performance,
the Contractor shall make no substitutions of key personnel unless the substitution is
necessitated by illness, death, or termination of employment.
(c) All proposed substitutes shall meet or exceed the qualifications of the person to be
replaced. The Contracting Officer shall be notified in writing of any proposed
substitution at least forty-five days, or ninety days if a security clearance is to be
obtained, in advance of the proposed substitution. Such notification shall include: (1)
an explanation of the circumstances necessitating the substitution; (2) a complete
resume of the proposed substitute; and (3) any other information requested by the
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Contracting Officer to enable him to judge whether or not the Contractor is maintaining
the same high quality of personnel that provided the partial basis for award.
H.3                    NONPAYMENT FOR UNAUTHORIZED WORK (05/95)
No payments will be made for any unauthorized supplies or services or for any
unauthorized changes to the work specified herein or in resultant task orders. This
includes any services performed by the Contractor of his own volition or at the request
of an individual other than a duly appointed Contracting Officer. Only a duly appointed
Contracting Officer is authorized to change the specifications, terms, and/or conditions
of this contract or in resultant task orders.
H.4                 ORGANIZATIONAL CONFLICT OF INTEREST - GENERAL (02/96)
(a) The Contractor warrants that, to the best of its knowledge and belief, there are no
relevant facts or circumstances which would give rise to an organizational conflict of
interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such
relevant information.
(b) The Contractor agrees that if an actual or potential organizational conflict of interest
is discovered after award, the Contractor will make a full disclosure in writing to the
Contracting Officer. This disclosure shall identify contract amount (including fee), as
applicable, the level of effort, or the time required for contract performance; or (4)
change any of the terms, conditions or specifications of the contract.
H.5                 SAFEGUARDING OF INFORMATION (05/95)
The Contractor and its employees shall exercise the utmost discretion in regard to all
matters relating to their duties and functions. They shall not communicate to any person
any information known to them by reason of their performance of services under this
contract which has not been made public, except in the necessary performance of their
duties or upon written authorization of the Contracting Officer. All documents and
records (including photographs) generated during the performance of work under this
contract shall be for the sole use of and become the exclusive property of the U.S.
Government. Furthermore, no article, book, pamphlet, e-mail, recording, broadcast,
speech, television appearance, film or photograph concerning any aspect of work
performed under this contract shall be published or disseminated through any media
without the prior written authorization of the Contracting Officer. These obligations do
not cease upon the expiration or termination of this contract. The Contractor shall
include the substance of this provision in all contracts of employment and in all
subcontracts hereunder.
H.6                 TECHNICAL DIRECTION (05/95)
(a) Performance of the work hereunder shall be subject to the technical instructions,
whether oral or written, issued by the Contracting Officer‘s Representative specified in
Section G of this contract. As used herein, technical instructions are defined to include
the following:


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         (1) Directions to the Contractor which suggest pursuit of certain lines of inquiry,
             change work emphasis, fill in details or otherwise service to assist in the
             Contractor‘s accomplishment of the statement of work.
         (2) Guidance to the Contractor which assists in the interpretation of drawings,
             specifications or technical portions or work description.
(b) Technical instructions must be within the general scope of work stated in the
contract or task orders. Technical instructions may not be used to: (1) assign additional
work under the contract; (2) direct a change as defined in the ―Changes‖ clause of the
contract; (3) increase or decrease the contract price or estimated contract amount
(including fee), as applicable, the level of effort, or the time required for contract
performance; or (4) change any of the terms, conditions or specifications of the contract.
(c) If, in the opinion of the Contractor, any technical instructions calls for effort outside
the scope of the contract or is inconsistent with this requirement, the Contractor shall
notify the Contracting Officer in writing within ten working days after receipt of any such
instructions. The Contractor shall not proceed with the work affected by the technical
instruction(s) unless and until the Contractor is notified by the Contracting Officer that
the technical instruction(s) is(are) within the scope of this contract.
(d) Nothing in the foregoing paragraph shall be construed to excuse the Contractor from
performing that portion of the contractual work statement which is not affected by the
disputed technical instructions.
H.7                 STANDARDS OF CONDUCT
The Contractor shall ensure that personnel assigned to this contract observe the
highest standards of personal and professional conduct, and that employees assigned
to locations outside the United States observe the requirements of the local law and
applicable US mission regulations, including but not limited to instructions or policies
governing outside employment, commercial activities, currency exchange, travel
restrictions, and for U.S. Personnel and TCN‘s non-fraternization with the host country
nationals.
The Contractor is responsible for recruiting and hiring only those personnel who can
maintain the standards of conduct required under this contract. Additionally, the
Contractor is responsible for maintaining satisfactory standards of employee conduct
and integrity and shall be held fully accountable for the conduct of its employees and its
subcontractor‘s employees.
If the Contracting Officer determines that continued performance under this contract by
any Contractor or subcontractor personnel is contrary to the public interest, the
Contractor shall remove the employee from all work under this contract. The costs
incurred for removal of personnel for violations of standards of conduct, including but
not limited to travel or defense of litigation, shall not be allowable under this contract
unless the Contracting Officer determines that the Contractor fulfilled its responsibility in
the recruitment, employment and oversight of the individual(s) involved.

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Additionally, the Contractor shall adhere to the prohibition of specific activities including
any unauthorized involvement in trafficking of person, unauthorized frequenting
locations known to be involved with prostitution or trafficking persons, any involvement
with the soliciting of persons for the purpose of engaging in sexual acts and any
participation in sexual activity in exchange for any monetary or non-monetary form of
consideration as described in FAR 52.222-50.
H.8                CONTRACTOR PERSONNEL MEDICAL REQUIREMENTS


The Contractor shall be responsible for assuring that Contractor personnel, including
subcontractor personnel, who are required to travel in connection with this contract, are
physically able to travel to the intended destination and remain there without significant
risks to health for the required periods. The Contractor shall be responsible for assuring
that such individuals receive the proper immunizations and take the proper health
measures before, during, and after said travel.
H.9                INSURANCE (11/08)
In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT
INSTALLATION," the Contractor shall, at no additional expense to this contract, provide
and maintain, in addition to any other insurance coverage required elsewhere in this
contract, the following types of insurance in the amounts specified. Before commencing
work under this contract, the Contractor shall certify to the Contracting Officer in writing
that at least the kinds and minimum amounts of insurance required below have been
obtained.
a. Workers' Compensation and Employer's Liability--The Contractor is required to
comply with applicable Federal and State workers' compensation and occupational
disease statutes. If occupational diseases are not compensable under those statutes,
they shall be covered under the employer's liability section of the insurance policy,
except when contract operations are so commingled with a Contractor's commercial
operations that it would not be practical to require this coverage. Employer's liability
coverage of at least $1,000,000 is required, except in States with exclusive or
monopolistic funds that do not permit worker's compensation to be written by private
carriers.
 b. General Liability--The Contractor shall provide bodily injury liability insurance
coverage written on the comprehensive form policy of at least $500,000 per occurrence.
 c. Automobile Liability--The Contractor shall provide automobile liability insurance
written on the comprehensive form of policy. The policy shall provide for bodily injury
and property damage liability covering the operation of all automobiles used in
connection with performing the contract. Policies covering automobiles operated in the
United States shall provide coverage of at least $200,000 per person and $200,000 per
occurrence for bodily injury and $250,000 per occurrence for property damage. The
amount of liability coverage on other policies shall be commensurate with any legal
requirements of the locality and sufficient to meet normal and customary claims.
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d. Aircraft Public and Passenger Liability--When aircraft are used in connection with
performing the contract, the Contractor shall provide aircraft public and passenger
liability insurance. Coverage shall be at least $200,000 per occurrence for property
damage. Coverage of passenger liability bodily injury shall be at least $200,000
multiplied by the number of seats or passengers, whichever is greater.
 e. Vessel Liability--When contract performance involves use of vessels, the Contractor
shall provide vessel collision liability and protection and indemnity liability insurance.
 The Contractor, at its own expense, shall provide and maintain during the entire period
of performance of this contract whatever insurance is legally necessary.
H.10               CERTIFICATE OF INSURANCE
(a) The Contractor shall furnish the Contracting Officer with a current certificate of
insurance as evidence of the insurance-required. In addition, the Contractor shall
furnish evidence of a commitment by the insurance carrier to notify the Contracting
Officer in writing of any material change, expiration or cancellation of any of the
insurance policies required not-less than (30) calendar days before such change,
expiration or cancellation is effective. When coverage is provided by self-insurance, the
Contractor shall not change or decrease that coverage without the Contracting Officer's
approval.
(b) The Contractor shall give the Contracting Officer immediate notice in writing of any
suit or action filed against the Contractor arising out of performance of this contract.
The Contractor shall furnish immediately to the Contracting Officer copies of all
pertinent papers received by the Contractor. Insofar as the following shall not conflict
with any policy or contract of insurance and upon request of the Contracting Officer, the
Contractor shall do any and all things to effect an assignment and subrogation in favor
of the Government of all Contractors rights and claims against the Government, arising
from or growing out of such asserted claims, and if required by the Contracting Officer
shall authorize a representative of the Government to settle and/or defend any such
claim and to take charge of any such litigation affecting the Contractor.
(c). The Contractor shall indemnify and save harmless the Government from and
against all losses and all claims, demands, payments, suits and actions, recoveries and
judgments of every nature and description brought or recovered against the
Government or the Contractor by reason of any act or omission of the Contractor, its
agents, or employees, in the execution or protection of the work. The Contractor's
assumption of-liability continues independent of the insurance policies.
H.11          PROVISIONS
The Contractor shall furnish all personnel, services, and equipment necessary to
perform the requirements set forth in task orders awarded under the contract.
The selected portions of the Contractor's proposal, dated ________, and all
amendments thereto, are hereby incorporated by reference into this contract.


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Section K, Representations, Certifications, and Other Statements of Contractors, as
signed by the Contractor on ________, is hereby incorporated by reference into this
contract.
The Contractor's Small Business and Small Disadvantaged Business Subcontracting
Plan, dated ________, and all amendments thereto, are hereby incorporated by
reference into this contract.
The number and types of advisors to be recruited, deployed and supported will be
specified in task order Statement of Work (SOW) through request for proposals (RFP).
In addition, INL will include in the RFP, the specific position descriptions for the
advisors.
H.12         SOURCE-ORIGIN/NATIONALITY REQUIREMENTS FOR
PROCUREMENT OF GOODS AND SERVICES
(a) Except as may be specifically approved by the Contracting Officer, all commodities
(e.g., equipment, materials, vehicles, supplies) and services (including commodity
transportation services) which will be financed under this contract with U.S. dollars shall
be procured in accordance with the requirements in 22 CFR part 228, ―Rules on Source
Origin and Nationality for Commodities Financed by USAID,‖ as hereby amended. The
authorized source for procurement is Geographic Code 000 unless otherwise specified
in the schedule of this contract. Guidance on eligibility of specific goods or services
may be obtained from the Contracting Officer.
(b) Ineligible goods and services. The Contractor shall not procure any of the following
goods or services under this contract:
       (1) Abortion equipment and services,
       (2) Luxury goods and gambling equipment, or
       (3) Weather modification equipment.
(c) Restricted goods. The Contractor shall not procure any of the following goods or
services without the prior written approval of the Contracting Officer:
       (1) Agricultural commodities,
       (2) Motor Vehicles,
       (3) Pharmaceuticals and contraceptive items,
       (4) Pesticides,
       (5) Plasticizers
       (6) Fertilizer,
       (7) Used Equipment
       (8) U.S. government- owned excess property, or
       (9) Weapons/ammunition

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If DOS determines that the Contractor has procured any of these specific restricted
goods under this contract without the prior written authorization of the Contracting
Officer and has received payment for such purposes, the Contracting Officer may
require the contractor to refund the entire amount of the purchase.
(d) Ocean and Air Transportation:
      (1) Ocean transportation.
      In addition to cargo preference requirements, ocean shipments of DOS‘s-
      financed goods must meet the requirements in paragraph (c) of this section in
      order for the freight cost to be eligible for Government financing.
      The eligibility of ocean transportation services is determined by the flag registry
      of the vessel.
      When the authorized source for procurement is Geographic Code 000 (U.S.A.),
      DOS will finance ocean transportation only on U.S. flag vessels.
      When the authorized source for procurement is Geographic Code 941 (selected
      Free World), DOS will finance ocean transportation on vessels under flag registry
      of any country in Code 935.
      When commodities whose eligibility is restricted to Geographic Code 000 are
      purchased under agreements which authorize Geographic Code 941 for the
      procurement of all other commodities, DOS will finance the ocean transportation
      in accordance with paragraph (c)(2) of this section.
      DOS will finance costs incurred on vessels under flag registry of any Geographic
      Code 935 country if the costs are part of the total cost on a through bill of lading
      that is paid to a carrier for initial carriage on a vessel which is eligible in
      accordance with paragraphs (c)(1), (2) or (3) of this section; provided that for
      shipments originating on a U.S. flag vessel with transshipment to a non-U.S. flag
      vessel, the supplier must obtain a determination that direct serve on a U.S. flag
      vessel is not available from DOS Office of Acquisition Management, INL Branch
      Contracting Officer, 1701 North Fort Myer Drive, Arlington, VA 22209.
      Vouchers submitted for reimbursement which include ocean shipment costs shall
      contain a certification as follows: ―I hereby certify that a copy of each bill of lading
      concerned has been submitted to the Maritime Administration, Cargo Preference
      Control Center, Commerce Building, Washington, DC 20235. In addition, the
      aforementioned bill of lading state‘s all the carrier‘s charges including the basis
      for calculation such as weight or cubic measurement.
      For use of the U.S. flag air carriers, see Section I clause 52.247-63, Preference
      for U.S. Flag Air Carriers.
      The eligibility of marine insurance is determined by the country in which it is
      ``placed''. Insurance is ``placed'' in a country if payment of the insurance
      premium is made to, and the insurance policy is issued by, an insurance

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   company office located in that country. Eligible countries for placement are
   governed by the authorized geographic code. However, if Geographic Code 941
   is authorized, the cooperating country is also eligible to provide such services.
   Section 604(d) of the Foreign Assistance Act requires that if a recipient country
   discriminates by statue, decree, rule, or practice with respect to DOS financed
   procurement against any marine insurance company authorized to do business
   in any State of the United States, financed commodity shipped to that country
   shall be placed in the U.S. with a company or companies authorized to do a
   marine insurance business in any State of the U.S.
   (2.) Air Transportation (48 CFR, 52,247.63)


   (i) Definitions. As used in this clause International Air Transportation means
   transportation by air between a place inside the United States and a place
   outside the United States or between two places, both of which are outside the
   United States.
   United States means the 50 States, the District of Columbia, and outlying areas.
   U.S. –Flag carrier means an air carrier holding a certificate under 49 U.S.C.
   Chapter 411.
   (ii) Section 5 of the International Air Transportation Fair Competitive Practices
   Act of 1974 (49 U.S.C. 40118) (Fly America Act) requires that all Federal
   agencies and Government contractors and subcontractors use U.S. –flag air
   carriers for U.S. Government- financed international air transportation of
   personnel ( and their personal effects) or property, to the extent that service by
   those carriers is available. It requires that the Comptroller General of the United
   States, in the absence of satisfactory proof of the necessity for foreign- flag air
   transportation, to disallow expenditures from funds appropriated or otherwise
   established for the account of the United States, for international air
   transportation secured aboard a foreign-flag air carrier if a U.S. –flag air carrier is
   available to provide such services.
   (iii) If available, the Contractor, in performing work order under this contract, shall
   use U.S. –flag carriers for international air transportation of personnel (and their
   personal effects) or property.
   (iv) In the event that the Contractor selects a carrier other than a U.S. –flag air
   carrier for International air transportation, the Contractor shall include a
   statement on vouchers involving such transportation essentially as follows:
   Statement of Unavailability of U.S. –flag Air Carriers International air
   transportation of persons (and their personal effects) or property was not
   available or it was necessary for the following reasons (see section 47.403 of the
   Federal Acquisition Regulation) ; [State reasons}:
   ________________________________( End of statement)

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         (v) The contractor shall include the substance of this clause, including this
         paragraph (e), in each subcontract or purchase under this contract that may
         involve international air transportation


(e) Ineligible suppliers. Funds provided under this contract shall not be used to procure
any commodity or commodity-related services by any supplier who name appears on
the Excluded Parties System (EPLS) (22 CFR Part 208)
(f) Waiver for transactions not exceeding $25,000.00. On August 31, 2009, the
Executive Director, Controller for International Narcotics and Law Enforcement Affairs
executed a blanket source/origin/nationality waiver for procurement of goods under
$25,000.
(g) Additional information regarding blanket waivers and other exceptions to U.S.
Source/Origin/Nationality procurements is available from the Contracting Officer.
(h) Following Section 606(c) of the Foreign Assistance Act, the Contractor shall not
procure drug and pharmaceutical products manufactured outside the United States if
their manufacture involves the use of or is covered by an unexpired U.S. patent which
has not been held invalid by an unappealed or unappealable court decision unless the
manufacture is expressly authorized by the patent owner. Applicable policies and
procedures are set forth in USAID Automated Directive System Chapter 312.
H.13               CONVERSION TO A PERFORMANCE BASED TASK ORDER
If both the Government and the Contractor agree, a TO can be converted from a term
contract to a fixed price completion performance based service contract after the initial
period of performance. The conversion is accomplished as follows:
(a)      Within ninety calendar days prior to the end of the TOs‘ initial period of
         performance, the Contractor shall prepare and submit for Government review,
         comment, and concurrence:
         1. A performance work statement (PWS) that captures all of the types of effort
            performed during the base year of performance, and
         2. A quality assurance plan (QAP). The QAP will address performance
            standards which relate to the performance requirements; how the
            Contractor‘s performance will be measured against the performance
            standards, and surveillance schedules and methods. The QAP may either be
            included as part of the PWS or as a separate document.
(b)      Within sixty calendar days prior to the end of the TO‘s initial period of
         performance, the Government and the Contractor will resolve to their mutual
         satisfaction any comments or concerns on the PWS and/or QAP. Upon exercise
         of the option for the first follow-on period of performance, the Government has
         the unilateral right to modify the TO to incorporate the agreed to documents to
         accomplish the conversion to a performance based contract.


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H.14                         PAST PERFORMANCE EVALUATION
Past performance information is relevant for future TO source selection purposes,
regarding a Contractor‘s actions under previously awarded task orders under the same
contract. It includes, for example, the Contractor‘s record of conforming to contract
requirements and to standards of good workmanship; the Contractor‘s adherence to
contract schedules, including the administrative aspects of performance; the
Contractor‘s history of reasonable and cooperative behavior and commitment to
customer satisfaction; and generally, the Contractor‘s business-like concern for the
interests of the customer.




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                             SECTION I - CONTRACT CLAUSES
I.1                 CLAUSES INCORPORATED BY REFERENCE


I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES:
Federal Acquisition Regulations: http://www.arnet.gov/far/
Department of State Acquisition Regulations:
http://www.statebuy.state.gov/dosar/dosartoc.htm
SOURCE                 TITLE AND DATE
52.202-1               DEFINITIONS (JUL 2004)
52.203-3               GRATUITIES (APR 1984)
52.203-5               COVENANT AGAINST CONTINGENT FEES (APR 1984)
52.203-6               RESTRICTIONS ON SUBCONTRACTOR SALES TO THE
                       GOVERNMENT (SEP 2006)
52.203-7               ANTI-KICKBACK PROCEDURES (JUL 1995)
52.203-8               CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS
                       FOR ILLEGAL OR IMPROPER ACTIVITY (JAN 1997)
52.203-10              PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER
                       ACTIVITY (JAN 1997)
52.203-12              LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN
                       FEDERAL TRANSACTIONS (SEP 2007)
52.204-2               SECURITY REQUIREMENTS (AUG 1996)
52.204-4               PRINTING/COPYING DOUBLE-SIDED ON RECYCLED PAPER
                       (AUG 2000)
52.204-7               CENTRAL CONTRACTOR REGISTRATION (APR 2008)
52.204-9               PERSONAL IDENTITY VERIFICATION OF CONTRACTOR
                       PERSONNEL (SEP 2007)
52.209-6               PROTECTING THE GOVERNMENT‘S INTEREST WHEN
                       SUBCONTRACTING WITH CONTRACTORS DEBARRED,
                       SUSPENDED, OR PROPOSED FOR DEBARMENT (SEP 2006)
52.211-5               MATERIAL REQUIREMENT (AUG 2000)
52.215-2               AUDIT AND RECORDS - NEGOTIATION (MAR 2009)
52.215-8               ORDER OF PRECEDENCE -UNIFORM CONTRACT FORMAT
                       (OCT 1997)
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52.215-10           PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA
                    (OCT 1997).
52.215-11           PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA
                    - Modifications (OCT 1997)
52.215-12           SUBCONTRACTOR COST OR PRICING DATA (OCT 1997)
52.215-13           Subcontractor Cost or Pricing Data—Modifications (Oct 1997)
52.215-14           Integrity of Unit Prices (OCT 2004)
52.215-15           PENSION ADJUSTMENT AND ASSET REVERSIONS (OCT 2004)
52.215-18           REVERSION OR ADJUSTMENT OF PLANS FOR
                    POSTRETIREMENT BENEFITS (PRB) OTHER THAN PENSIONS
                    (JUL 2005)
52.215-19           NOTIFICATION OF OWNERSHIP CHANGES (OCT 1997)
52.215-21           REQUIREMENT FOR COST OR PRICING DATA OR
                    INFORMATION OTHER THAN COST OR PRICING DATA –
                    MODIFICATIONS
                    (OCT 1997)
52.216-7            ALLOWABLE COST AND PAYMENT (DEC 2002)
52.216-8.1          FIXED FEE (MAR 1997)
52.219-8            Utilization of Small Business Concerns (May 2004)
52.219-9            Small Business Subcontracting Plan (Alternative II) (Apr 2008)
52.219-14           LIMITATIONS ON SUBCONTRACTING (DEC 1996)
52.222-26           EQUAL OPPORTUNITY (MAR 2007)
52.222-29           NOTIFICATION OF VISA DENIAL (JUN 2003)
52.222-35           EQUAL OPPORTUNITY FOR SPECIAL DISABLED VETERANS,
                    VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE
                    VETERANS
                    (SEP 2006)


52.222-36           AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES
                    (JUN 1998)
52.222-37           EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS,
                    VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE
                    VETERANS (SEP 2006)
52.222-50           COMBATING TRAFFICING IN PERSONS (FEB 2009)
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52.223-5            POLLUTION PREVENTION AND RIGHT-TO-KNOW
                    INFORMATION (AUG 2003)
52.223-6            DRUG-FREE WORKPLACE (MAY 2001)
52.223-14           TOXIC CHEMICAL RELEASE REPORTING (AUG 2003)
52.224-1            PRIVACY ACT NOTIFICATION (APR 1984)
52.224-2            PRIVACY ACT (APR 1984)
52.225-5            TRADE AGREEMENTS (JUN 2009)
52.225-8            DUTY-FREE ENTRY (FEB 2000)
52.225-13           RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN
                    2008)
52.227-1            AUTHORIZATION AND CONSENT (DEC 2007)
52.227-2            NOTICE AND ASSISTANCE REGARDING PATENT AND
                    COPYRIGHT INFRINGEMENT (DEC 2007)
52.227-3            PATENT INDEMNITY (APR 1984)
52.227-14           RIGHTS IN DATA—GENERAL (DEC 2007)
52.227-14           RIGHTS IN DATA---GENERAL (DEC 2007)--ALTERNATE II
52.227-14           RIGHTS IN DATA---GENERAL (DEC 2007)--ALTERNATE III
52.227-16           ADDITIONAL DATA REQUIREMENTS (JUN 1987)
52-227-17           RIGHTS IN DATA---GENERAL (DEC 2007)
52.227-19           COMMERCIAL COMPUTER SOFTWARE LICENSE (DEC 2007)
52.228-3            WORKER‘S COMPENSATION INSURANCE (DEFENSE BASE
                    ACT) (APR 1984)
52.228-7            INSURANCE—LIABILITY TO THIRD PERSONS (MAR 1996)
52.229-6            TAXES—FOREIGN FIXED-PRICE CONTRACTS (JUN 2003)
52.229-8            TAXES—FOREIGN COST –REIMBURSEMENT CONTRACTS
                    (MAR 1990)
52.230-2            COST ACCOUNTING STANDARDS (OCT 2008)
52.230-6            ADMINISTRATION OF COST ACCOUNTING STANDARDS
                    (NOV 1999)


52.232-7            Payment Under Time-and-Materials and Labor-Hour Contracts
                    (Feb 2007)

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52.232-9            LIMITATION ON WITHHOLDING OF PAYMENTS (APR 1984)
52.232-17           INTEREST (OCT 2008)
52.232-18           AVAILABILITY OF FUNDS (APR 1984)
52.232-20           LIMITATION OF Cost (Apr 1984)
                    ―Applicable Task Order‖ replaces ―Schedule‖ in this clause.
52.232-22           LIMITATION OF FUNDS (APR 1984)
                    ―Applicable Task Order‖ replaces ―Schedule‖ in this clause.
52.232-23           ASSIGNMENT OF CLAIMS (JAN 1986)
52.232-25           PROMPT PAYMENT (OCT 2008)
52.232-33           PAYMENT BY ELECTRONIC FUNDS TRANSFER—CENTRAL
                    CONTRACTOR REGISTRATION (OCT 2003)
52.233-1            DISPUTES (JUL 2002)
52.233-3            PROTEST AFTER AWARD (AUG 1996) ALTERNATE I (JUN
                    1985)
52.236-5            MATERIAL AND WORKMANSHIP (APR 1984)
52.236-7            PERMITS AND RESPONSIBILITES (NOV 1991)
52.237-2            PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT,
                    AND VEGETATION (APR 1984)
52.237-3            CONTINUITY OF SERVICE (JAN 1991)
52.237-7            INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE (JAN
                    1997)
52.242-1            NOTICE OF INTENT TO DISALLOW COSTS (APR 1984)
52.242-3            PENALTIES FOR UNALLOWABLE COSTS (MAR 2001)
52.242-4            CERTIFICATION OF FINAL INDIRECT COSTS (JAN 1997)
52.242-13           BANKRUPTCY (JUL 1995)
52.243-1            CHANGES--FIXED PRICE (AUG 1987)
52.243-2            CHANGES—COST-REIMBURSEMENT (AUG 1987) ALTERNATE
                    II (APR 1984)
52.244-2            SUBCONTRACTS (JUN 2007) ALTERNATE I (JUN 2007)
52.244-5            COMPETITION IN SUBCONTRACTING (DEC 1996)
52.244-6            SUBCONTRACTS FOR COMMERCIAL ITEMS (MAR 2009)
52.245-1            GOVERNMENT PROPERTY (JUN 2007)

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52.245-2               GOVERNMENT PROPERTY INSTALLATION OPERATIONS
                       SERVICES (JUN 2007)
52.245-9               USE AND CHARGES (JUN 2007)
52.246-23              LIMITATION OF LIABILITY (FEB 1997)
52.246-25              LIMITATION OF LIABILITY—SERVICES (FEB 1997)
52.247-1               COMMERCIAL BILL OF LADING NOTATIONS (FEB 2006)
52.247-63              PREFERENCE FOR U.S.-FLAG AIR CARRIERS (JUN 2003)
52.249-2               TERMINATION FOR CONVENIENCE OF THE GOVERNMENT
                       (FIXED –PRICE) (MAY 2004)
52.249-6               TERMINATION (COST-REIMBURSEMENT) (MAY 2004)
52.249-8               DEFAULT (FIXED PRICE SUPPLY AND SERVICE) (APR 1984)
52.249-14              EXCUSABLE DELAYS (APR 1984)
52.251-1               GOVERNMENT SUPPLY SOURCES (APR 1984)
52.253-1               COMPUTER GENERATED FORMS (JAN 1991)
II. DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR CHAPTER 6)
CLAUSES:
652.216-70           ORDERING-INDEFINITE-DELIVERY CONTRACT (APR 2004)
652.216-71           PRICE ADJUSTMENT (AUG 1999)
652.225-71           EXPORT ADMIN ACT OF 1979, AS AMENDED (AUG 1999)
652.228-71           WORKER‘S COMPENSATION INSURANCE (DEFENSE BASE
                     ACT) (JUN 2006)
652.229-71           PERSONAL PROPERTY DISPOSITION AT POST AND ABROAD
                     (AUG 1999)
652.237-72           OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE
                     LEAVE (APR 2004)
652.242-70           CONTRACTING OFFICER‘S REPRESENTATIVE (COR) (AUG
                     1999)
652.242-73            AUTHORIZATION AND PERFORMANCE (AUG 1999)
652.243-70           NOTICES (AUG 1999)
I.2                 CLAUSES INCORPORATED IN FULL TEXT
52.209-2 PROHIBITION ON INVERTED DOMESTIC CORPORATIONS- REPRESENTATION (JUL
2009)


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(a) Definition. ―Inverted domestic corporation‖ means a foreign incorporated entity which
is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation
that used to be incorporated in the United States, or used to be a partnership in the
United States, but now is incorporated in a foreign country, or is a subsidiary whose
parent corporation is incorporated in a foreign country, that meets the criteria specified
in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C.
395(c).
  (b) Relation to Internal Revenue Code. A foreign entity that is treated as an inverted
domestic corporation for purposes of the Internal Revenue Code at 26 U.S.C. 7874 (or
would be except that the inversion transactions were completed on or before March 4,
2003), is also an inverted domestic corporation for purposes of 6 U.S.C. 395 and for this
solicitation provision (see FAR 9.108).
  (c) Representation. By submission of its offer, the offeror represents that it is not an
inverted domestic corporation and is not a subsidiary of one.
52.215-23 Limitations on Pass-Through Charges.
As prescribed in 15.408(n)(2), use the following clause:
LIMITATIONS ON PASS-THROUGH CHARGES (OCT 2009)
(a) Definitions. As used in this clause—
―Added value‖ means that the Contractor performs subcontract management functions
that the Contracting Officer determines are a benefit to the Government (e.g.,
processing orders of parts or services, maintaining inventory, reducing delivery lead
times, managing multiple sources for contract requirements, coordinating deliveries,
performing quality assurance functions).
―Excessive pass-through charge‖, with respect to a Contractor or subcontractor that
adds no or negligible value to a contract or subcontract, means a charge to the
Government by the Contractor or subcontractor that is for indirect costs or profit/fee on
work performed by a subcontractor (other than charges for the costs of managing
subcontracts and any applicable indirect costs and associated profit/fee based on such
costs).
―No or negligible value‖ means the Contractor or subcontractor cannot demonstrate to
the Contracting Officer that its effort added value to the contract or subcontract in
accomplishing the work performed under the contract (including task or delivery orders).
―Subcontract‖ means any contract, as defined in FAR 2.101, entered into by a
subcontractor to furnish supplies or services for performance of the contract or a
subcontract. It includes but is not limited to purchase orders, and changes and
modifications to purchase orders.

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―Subcontractor‖, as defined in FAR 44.101, means any supplier, distributor, vendor, or
firm that furnishes supplies or services to or for a prime Contractor or another
subcontractor.
(b) General. The Government will not pay excessive pass-through charges. The
Contracting Officer shall determine if excessive pass-through charges exist.
(c) Reporting. Required reporting of performance of work by the Contractor or a
subcontractor. The Contractor shall notify the Contracting Officer in writing if—
(1) The Contractor changes the amount of subcontract effort after award such that it
exceeds 70 percent of the total cost of work to be performed under the contract, task
order, or delivery order. The notification shall identify the revised cost of the subcontract
effort and shall include verification that the Contractor will provide added value; or
(2) Any subcontractor changes the amount of lower-tier subcontractor effort after award
such that it exceeds 70 percent of the total cost of the work to be performed under its
subcontract. The notification shall identify the revised cost of the subcontract effort and
shall include verification that the subcontractor will provide added value as related to the
work to be performed by the lower-tier subcontractor(s).
(d) Recovery of excessive pass-through charges. If the Contracting Officer determines
that excessive pass-through charges exist;
(1) For other than fixed-price contracts, the excessive pass-through charges are
unallowable in accordance with the provisions in FAR subpart 31.2; and
(2) For applicable DoD fixed-price contracts, as identified in 15.408(n)(2)(i)(B), the
Government shall be entitled to a price reduction for the amount of excessive pass-
through charges included in the contract price.
(e) Access to records. (1) The Contracting Officer, or authorized representative, shall
have the right to examine and audit all the Contractor‘s records (as defined at FAR
52.215-2(a)) necessary to determine whether the Contractor proposed, billed, or
claimed excessive pass-through charges.
(2) For those subcontracts to which paragraph (f) of this clause applies, the Contracting
Officer, or authorized representative, shall have the right to examine and audit all the
subcontractor‘s records (as defined at FAR 52.215-2(a)) necessary to determine
whether the subcontractor proposed, billed, or claimed excessive pass-through charges.
(f) Flowdown. The Contractor shall insert the substance of this clause, including this
paragraph (f), in all cost-reimbursement subcontracts under this contract that exceed
the simplified acquisition threshold, except if the contract is with DoD, then insert in all
cost-reimbursement subcontracts and fixed price subcontracts, except those identified
in 15.408(n)(2)(i)(B)(2), that exceed the threshold for obtaining cost or pricing data in
accordance with FAR 15.403-4.
52.216-22 Indefinite Quantity (Oct 1995)


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   1. This is an indefinite-quantity contract for the supplies or services specified and
      effective for the period stated, in the Schedule. The quantities of supplies and
      services specified in the Schedule are estimates only and are not purchased by
      this contract.
   2. Delivery or performance shall be made only as authorized by orders issued in
      accordance with the Ordering clause. The Contractor shall furnish to the
      Government, when and if ordered, the supplies or services specified in the
      Schedule up to and including the quantity designated in the Schedule as the
      "maximum. The Government shall order at least the quantity of supplies or
      services designated in the Schedule as the "minimum."
Except for any limitations on quantities in the Order Limitations clause or in the
Schedule, there is no limit on the number of orders that may be issued. The
Government may issue orders requiring delivery to multiple destinations or performance
at multiple locations. (d) Any order issued during the effective period of this contract
and not completed within that period shall be completed by the Contractor within the
time specified in the order. The contract shall govern the Contractor‘s and
Government‘s rights and obligations with respect to that order to the same extent as if
the order were completed during the contract‘s effective period; provided, that the
Contractor shall not be required to make any deliveries under this contract after the end
of that order‘s effective period of performance (for that order) and after the respective
ends of any other orders‘ effective periods of performance.
52.217-8 OPTION TO EXTEND SERVICE (NOV 1999)
The Government may require continued performance of any services within the limits
and at the rates specified in the contract. These rates may be adjusted only as a result
of revisions to prevailing labor rates provided by the Secretary of Labor. The option
provision may be exercised more than once, but the total extension of performance
hereunder shall not exceed 6 months. The Contracting Officer may exercise the option
by written notice to the Contractor within 30 days.
52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the
Contractor within 60 days; provided that the Government gives the Contractor a
preliminary written notice of its intent to extend at least 60 days before the contract
expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered
to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this
clause, shall not exceed 5 years.

52.219-8      UTILIZATION OF SMALL BUSINESS CONCERNS (MAY 2004)


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   (a) It is the policy of the United States that small business concerns, veteran-owned
small business concerns, service-disabled veteran-owned small business concerns,
HUBZone small business concerns, small disadvantaged business concerns, and
women-owned small business concerns shall have the maximum practicable
opportunity to participate in performing contracts let by any Federal agency, including
contracts and subcontracts for subsystems, assemblies, components, and related
services for major systems. It is further the policy of the United States that its prime
contractors establish procedures to ensure the timely payment of amounts due pursuant
to the terms of their subcontracts with small business concerns, veteran-owned small
business concerns, service-disabled veteran-owned small business concerns,
HUBZone small business concerns, small disadvantaged business concerns, and
women-owned small business concerns.
  (b) The Contractor hereby agrees to carry out this policy in the awarding of
subcontracts to the fullest extent consistent with efficient contract performance. The
Contractor further agrees to cooperate in any studies or surveys as may be conducted
by the United States Small Business Administration or the awarding agency of the
United States as may be necessary to determine the extent of the Contractor‘s
compliance with this clause.
  (c) Definitions. As used in this contract—
  ―HUBZone small business concern‖ means a small business concern that appears on
the List of Qualified HUBZone Small Business Concerns maintained by the Small
Business Administration.
  ―Service-disabled veteran-owned small business concern‖—
    (1) Means a small business concern—
       (i) Not less than 51 percent of which is owned by one or more service-disabled
veterans or, in the case of any publicly owned business, not less than 51 percent of the
stock of which is owned by one or more service-disabled veterans; and
       (ii) The management and daily business operations of which are controlled by
one or more service-disabled veterans or, in the case of a service-disabled veteran with
permanent and severe disability, the spouse or permanent caregiver of such veteran.
     (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with
a disability that is service-connected, as defined in 38 U.S.C. 101(16).
  ―Small business concern‖ means a small business as defined pursuant to Section 3 of
the Small Business Act and relevant regulations promulgated pursuant thereto.
  ―Small disadvantaged business concern‖ means a small business concern that
represents, as part of its offer that—
    (1) It has received certification as a small disadvantaged business concern
consistent with 13 CFR part 124, Subpart B;


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     (2) No material change in disadvantaged ownership and control has occurred since
its certification;
     (3) Where the concern is owned by one or more individuals, the net worth of each
individual upon whom the certification is based does not exceed $750,000 after taking
into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and
    (4) It is identified, on the date of its representation, as a certified small
disadvantaged business in the database maintained by the Small Business
Administration (PRO-Net).
  ―Veteran-owned small business concern‖ means a small business concern—
     (1) Not less than 51 percent of which is owned by one or more veterans (as defined
at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than
51 percent of the stock of which is owned by one or more veterans; and
    (2) The management and daily business operations of which are controlled by one
or more veterans.
  ―Women-owned small business concern‖ means a small business concern—
    (1) That is at least 51 percent owned by one or more women, or, in the case of any
publicly owned business, at least 51 percent of the stock of which is owned by one or
more women; and
   (2) Whose management and daily business operations are controlled by one or
more women.
  (d) Contractors acting in good faith may rely on written representations by their
subcontractors regarding their status as a small business concern, a veteran-owned
small business concern, a service-disabled veteran-owned small business concern, a
HUBZone small business concern, a small disadvantaged business concern, or a
women-owned small business concern.

                                       (End of clause)
52.219-9 Small Business Subcontracting Plan (APR 2008)
   (a) This clause does not apply to small business concerns.
  (b) Definitions. As used in this clause—
  ―Alaska Native Corporation (ANC)‖ means any Regional Corporation, Village
Corporation, Urban Corporation, or Group Corporation organized under the laws of the
State of Alaska in accordance with the Alaska Native Claims Settlement Act, as
amended (43 U.S.C. 1601, et seq.) and which is considered a minority and
economically disadvantaged concern under the criteria at 43 U.S.C. 1626(e)(1). This
definition also includes ANC direct and indirect subsidiary corporations, joint ventures,
and partnerships that meet the requirements of 43 U.S.C. 1626(e)(2).


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  ―Commercial item‖ means a product or service that satisfies the definition of
commercial item in section 2.101 of the Federal Acquisition Regulation.
   ―Commercial plan‖ means a subcontracting plan (including goals) that covers the
offeror‘s fiscal year and that applies to the entire production of commercial items sold by
either the entire company or a portion thereof (e.g., division, plant, or product line).
  ―Electronic Subcontracting Reporting System (eSRS)‖ means the Government wide,
electronic, web-based system for small business subcontracting program reporting. The
eSRS is located at http://www.esrs.gov.
   ―Indian tribe‖ means any Indian tribe, band, group, pueblo, or community, including
native villages and native groups (including corporations organized by Kenai, Juneau,
Sitka, and Kodiak) as defined in the Alaska Native Claims Settlement Act (43 U.S.C.A.
1601 et seq.), that is recognized by the Federal Government as eligible for services
from the Bureau of Indian Affairs in accordance with 25 U.S.C. 1452(c). This definition
also includes Indian-owned economic enterprises that meet the requirements of
25 U.S.C. 1452(e).
  ―Individual contract plan‖ means a subcontracting plan that covers the entire contract
period (including option periods), applies to a specific contract, and has goals that are
based on the offeror‘s planned subcontracting in support of the specific contract, except
that indirect costs incurred for common or joint purposes may be allocated on a prorated
basis to the contract.
  ―Master plan‖ means a subcontracting plan that contains all the required elements of
an individual contract plan, except goals, and may be incorporated into individual
contract plans, provided the master plan has been approved.
   ―Subcontract‖ means any agreement (other than one involving an employer-employee
relationship) entered into by a Federal Government prime Contractor or subcontractor
calling for supplies or services required for performance of the contract or subcontract.
  (c) The offeror, upon request by the Contracting Officer, shall submit and negotiate a
subcontracting plan, where applicable, that separately addresses subcontracting with
small business, veteran-owned small business, service-disabled veteran-owned small
business, HUBZone small business concerns, small disadvantaged business, and
women-owned small business concerns. If the offeror is submitting an individual
contract plan, the plan must separately address subcontracting with small business,
veteran-owned small business, service-disabled veteran-owned small business,
HUBZone small business, small disadvantaged business, and women-owned small
business concerns, with a separate part for the basic contract and separate parts for
each option (if any). The plan shall be included in and made a part of the resultant
contract. The subcontracting plan shall be negotiated within the time specified by the
Contracting Officer. Failure to submit and negotiate the subcontracting plan shall make
the offeror ineligible for award of a contract.
  (d) The offeror‘s subcontracting plan shall include the following:

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     (1) Goals, expressed in terms of percentages of total planned subcontracting
dollars, for the use of small business, veteran-owned small business, service-disabled
veteran-owned small business, HUBZone small business, small disadvantaged
business, and women-owned small business concerns as subcontractors. The offeror
shall include all sub-contracts that contribute to contract performance, and may include
a proportionate share of products and services that are normally allocated as indirect
costs. In accordance with 43 U.S.C. 1626:
      (i) Subcontracts awarded to an ANC or Indian tribe shall be counted towards the
subcontracting goals for small business and small disadvantaged business (SDB)
concerns, regardless of the size or Small Business Administration certification status of
the ANC or Indian tribe.
      (ii) Where one or more subcontractors are in the subcontract tier between the
prime contractor and the ANC or Indian tribe, the ANC or Indian tribe shall designate the
appropriate contractor(s) to count the subcontract towards its small business and small
disadvantaged business subcontracting goals.
        (A) In most cases, the appropriate Contractor is the Contractor that awarded
the subcontract to the ANC or Indian tribe.
          (B) If the ANC or Indian tribe designates more than one Contractor to count the
subcontract toward its goals, the ANC or Indian tribe shall designate only a portion of
the total subcontract award to each Contractor. The sum of the amounts designated to
various Contractors cannot exceed the total value of the subcontract.
         (C) The ANC or Indian tribe shall give a copy of the written designation to the
Contracting Officer, the prime Contractor, and the subcontractors in between the prime
Contractor and the ANC or Indian tribe within 30 days of the date of the subcontract
award.
          (D) If the Contracting Officer does not receive a copy of the ANC‘s or the
Indian tribe‘s written designation within 30 days of the subcontract award, the
Contractor that awarded the subcontract to the ANC or Indian tribe will be considered
the designated Contractor.
    (2) A statement of—
       (i) Total dollars planned to be subcontracted for an individual contract plan; or the
offeror‘s total projected sales, expressed in dollars, and the total value of projected
subcontracts to support the sales for a commercial plan;
       (ii) Total dollars planned to be subcontracted to small business concerns
(including ANC and Indian tribes);
      (iii) Total dollars planned to be subcontracted to veteran-owned small business
concerns;
       (iv) Total dollars planned to be subcontracted to service-disabled veteran-owned
small business;

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      (v) Total dollars planned to be subcontracted to HUBZone small business
concerns;
      (vi) Total dollars planned to be subcontracted to small disadvantaged business
concerns (including ANCs and Indian tribes); and
      (vii) Total dollars planned to be subcontracted to women-owned small business
concerns.
    (3) A description of the principal types of supplies and services to be
subcontracted, and an identification of the types planned for subcontracting to—
       (i) Small business concerns;
       (ii) Veteran-owned small business concerns;
       (iii) Service-disabled veteran-owned small business concerns;
       (iv) HUBZone small business concerns;
       (v) Small disadvantaged business concerns; and
       (vi) Women-owned small business concerns.
    (4) A description of the method used to develop the subcontracting goals in
paragraph (d)(1) of this clause.
      (5) A description of the method used to identify potential sources for solicitation
purposes (e.g., existing company source lists, the Central Contractor Registration
database (CCR), veterans service organizations, the National Minority Purchasing
Council Vendor Information Service, the Research and Information Division of the
Minority Business Development Agency in the Department of Commerce, or small,
HUBZone, small disadvantaged, and women-owned small business trade associations).
A firm may rely on the information contained in CCR as an accurate representation of a
concern‘s size and ownership characteristics for the purposes of maintaining a small,
veteran-owned small, service-disabled veteran-owned small, HUBZone small, small
disadvantaged, and women-owned small business source list. Use of CCR as its source
list does not relieve a firm of its responsibilities (e.g., outreach, assistance, counseling,
or publicizing subcontracting opportunities) in this clause.
     (6) A statement as to whether or not the offeror included indirect costs in
establishing subcontracting goals, and a description of the method used to determine
the proportionate share of indirect costs to be incurred with—
       (i) Small business concerns (including ANC and Indian tribes);
       (ii) Veteran-owned small business concerns;
       (iii) Service-disabled veteran-owned small business concerns;
       (iv) HUBZone small business concerns;
       (v) Small disadvantaged business concerns (including ANC and Indian tribes);
       and
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       (vi) Women-owned small business concerns.
     (7) The name of the individual employed by the offeror who will administer the
offeror‘s subcontracting program, and a description of the duties of the individual.
    (8) A description of the efforts the offeror will make to assure that small business,
veteran-owned small business, service-disabled veteran-owned small business,
HUBZone small business, small disadvantaged business, and women-owned small
business concerns have an equitable opportunity to compete for subcontracts.
      (9) Assurances that the offeror will include the clause of this contract entitled
―Utilization of Small Business Concerns‖ in all subcontracts that offer further
subcontracting opportunities, and that the offeror will require all subcontractors (except
small business concerns) that receive subcontracts in excess of $550,000 ($1,000,000
for construction of any public facility) with further subcontracting possibilities to adopt a
subcontracting plan that complies with the requirements of this clause.
    (10) Assurances that the offeror will—
       (i) Cooperate in any studies or surveys as may be required;
      (ii) Submit periodic reports so that the Government can determine the extent of
compliance by the offeror with the subcontracting plan;
       (iii) Submit the Individual Subcontract Report (ISR) and/or the Summary
Subcontract Report (SSR), in accordance with paragraph (l) of this clause using the
Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov. The reports
shall provide information on subcontract awards to small business concerns, veteran-
owned small business concerns, service-disabled veteran-owned small business
concerns, HUBZone small business concerns, small disadvantaged business concerns,
women-owned small business concerns, and Historically Black Colleges and
Universities and Minority Institutions. Reporting shall be in accordance with this clause,
or as provided in agency regulations;
      (iv) Ensure that its subcontractors with subcontracting plans agree to submit the
ISR and/or the SSR using eSRS;
       (v) Provide its prime contract number, its DUNS number, and the e-mail address
of the Government or Contractor official responsible for acknowledging or rejecting the
reports, to all first-tier subcontractors with subcontracting plans so they can enter this
information into the eSRS when submitting their reports; and
      (vi) Require that each subcontractor with a subcontracting plan provide the prime
contract number, its own DUNS number, and the e-mail address of the Government or
Contractor official responsible for acknowledging or rejecting the reports, to its
subcontractors with subcontracting plans.
    (11) A description of the types of records that will be maintained concerning
procedures that have been adopted to comply with the requirements and goals in the
plan, including establishing source lists; and a description of the offeror‘s efforts to

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locate small business, veteran-owned small business, service-disabled veteran-owned
small business, HUBZone small business, small disadvantaged business, and women-
owned small business concerns and award subcontracts to them. The records shall
include at least the following (on a plant-wide or company-wide basis, unless otherwise
indicated):
      (i) Source lists (e.g., CCR), guides, and other data that identify small business,
veteran-owned small business, service-disabled veteran-owned small business,
HUBZone small business, small disadvantaged business, and women-owned small
business concerns.
       (ii) Organizations contacted in an attempt to locate sources that are small
business, veteran-owned small business, service-disabled veteran-owned small
business, HUBZone small business, small disadvantaged business, or women-owned
small business concerns.
      (iii) Records on each subcontract solicitation resulting in an award of more than
$100,000, indicating—
         (A) Whether small business concerns were solicited and, if not, why not;
         (B) Whether veteran-owned small business concerns were solicited and, if not,
         why not;
         (C) Whether service-disabled veteran-owned small business concerns were
         solicited and, if not, why not;
         (D) Whether HUBZone small business concerns were solicited and, if not, why
         not;
         (E) Whether small disadvantaged business concerns were solicited and, if not,
         why not;
         (F) Whether women-owned small business concerns were solicited and, if not,
         why not; and
         (G) If applicable, the reason award was not made to a small business concern.
       (iv) Records of any outreach efforts to contact—
         (A) Trade associations;
         (B) Business development organizations;
         (C) Conferences and trade fairs to locate small, HUBZone small, small
         disadvantaged, and women-owned small business sources; and
         (D) Veterans service organizations.
       (v) Records of internal guidance and encouragement provided to buyers
       through—
         (A) Workshops, seminars, training, etc.; and

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         (B) Monitoring performance to evaluate compliance with the program‘s
         requirements.
       (vi) On a contract-by-contract basis, records to support award data submitted by
       the offeror to the Government, including the name, address, and business size of
       each subcontractor. Contractors having commercial plans need not comply with
       this requirement.
  (e) In order to effectively implement this plan to the extent consistent with efficient
  contract performance, the Contractor shall perform the following functions:
     (1) Assist small business, veteran-owned small business, service-disabled veteran-
owned small business, HUBZone small business, small disadvantaged business, and
women-owned small business concerns by arranging solicitations, time for the
preparation of bids, quantities, specifications, and delivery schedules so as to facilitate
the participation by such concerns. Where the Contractor‘s lists of potential small
business, veteran-owned small business, service-disabled veteran-owned small
business, HUBZone small business, small disadvantaged business, and women-owned
small business subcontractors are excessively long, reasonable effort shall be made to
give all such small business concerns an opportunity to compete over a period of time.
    (2) Provide adequate and timely consideration of the potentialities of small
business, veteran-owned small business, service-disabled veteran-owned small
business, HUBZone small business, small disadvantaged business, and women-owned
small business concerns in all ―make-or-buy‖ decisions.
    (3) Counsel and discuss subcontracting opportunities with representatives of small
business, veteran-owned small business, service-disabled veteran-owned small
business, HUBZone small business, small disadvantaged business, and women-owned
small business firms.
    (4) Confirm that a subcontractor representing itself as a HUBZone small business
concern is identified as a certified HUBZone small business concern by accessing the
Central Contractor Registration (CCR) database or by contacting SBA.
     (5) Provide notice to subcontractors concerning penalties and remedies for
misrepresentations of business status as small, veteran-owned small business,
HUBZone small, small disadvantaged, or women-owned small business for the purpose
of obtaining a subcontract that is to be included as part or all of a goal contained in the
Contractor‘s subcontracting plan.
  (f) A master plan on a plant or division-wide basis that contains all the elements
required by paragraph (d) of this clause, except goals, may be incorporated by
reference as a part of the subcontracting plan required of the offeror by this clause;
provided—
    (1) The master plan has been approved;



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    (2) The offeror ensures that the master plan is updated as necessary and provides
copies of the approved master plan, including evidence of its approval, to the
Contracting Officer; and
     (3) Goals and any deviations from the master plan deemed necessary by the
Contracting Officer to satisfy the requirements of this contract are set forth in the
individual subcontracting plan.
   (g) A commercial plan is the preferred type of subcontracting plan for contractors
furnishing commercial items. The commercial plan shall relate to the offeror‘s planned
subcontracting generally, for both commercial and Government business, rather than
solely to the Government contract. Once the Contractor‘s commercial plan has been
approved, the Government will not require another subcontracting plan from the same
Contractor while the plan remains in effect, as long as the product or service being
provided by the Contractor continues to meet the definition of a commercial item. A
Contractor with a commercial plan shall comply with the reporting requirements stated
in paragraph (d)(10) of this clause by submitting one SSR in eSRS for all contracts
covered by its commercial plan. This report shall be acknowledged or rejected in eSRS
by the Contracting Officer who approved the plan. This report shall be submitted within
30 days after the end of the Government‘s fiscal year.
  (h) Prior compliance of the offeror with other such subcontracting plans under
previous contracts will be considered by the Contracting Officer in determining the
responsibility of the offeror for award of the contract.
   (i) A contract may have no more than one plan. When a modification meets the
criteria in 19.702 for a plan, or an option is exercised, the goals associated with the
modification or option shall be added to those in the existing subcontract plan.
  (j) Subcontracting plans are not required from subcontractors when the prime contract
contains the clause at 52.212-5, Contract Terms and Conditions Required to Implement
Statutes or Executive Orders—Commercial Items, or when the subcontractor provides a
commercial item subject to the clause at 52.244-6, Subcontracts for Commercial Items,
under a prime contract.
  (k) The failure of the Contractor or subcontractor to comply in good faith with—
    (1) The clause of this contract entitled ―Utilization Of Small Business Concerns;‖ or
    (2) An approved plan required by this clause, shall be a material breach of the
contract.
   (l) The Contractor shall submit ISRs and SSRs using the web-based eSRS at
http://www.esrs.gov. Purchases from a corporation, company, or subdivision that is an
affiliate of the prime Contractor or subcontractor are not included in these reports.
Subcontract award data reported by prime Contractors and subcontractors shall be
limited to awards made to their immediate next-tier subcontractors. Credit cannot be
taken for awards made to lower tier subcontractors, unless the Contractor or


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subcontractor has been designated to receive a small business or small disadvantaged
business credit from an ANC or Indian tribe.
    (1) ISR. This report is not required for commercial plans. The report is required for
each contract containing an individual subcontract plan and shall be submitted to the
Administrative Contracting Officer (ACO) or Contracting Officer, if no ACO is assigned.
        (i) The report shall be submitted semi-annually during contract performance for
the periods ending March 31 and September 30. A report is also required for each
contract within 30 days of contract completion. Reports are due 30 days after the close
of each reporting period, unless otherwise directed by the Contracting Officer. Reports
are required when due, regardless of whether there has been any subcontracting
activity since the inception of the contract or the previous reporting period.
       (ii) When a subcontracting plan contains separate goals for the basic contract
and each option, as prescribed by FAR 19.704(c), the dollar goal inserted on this report
shall be the sum of the base period through the current option; for example, for a report
submitted after the second option is exercised, the dollar goal would be the sum of the
goals for the basic contract, the first option, and the second option.
      (iii) The authority to acknowledge receipt or reject the ISR resides—
         (A) In the case of the prime Contractor, with the Contracting Officer; and
        (B) In the case of a subcontract with a subcontracting plan, with the entity that
awarded the subcontract.
    (2) SSR.
      (i) Reports submitted under individual contract plans—
        (A) This report encompasses all subcontracting under prime contracts and
subcontracts with the awarding agency, regardless of the dollar value of the
subcontracts.
          (B) The report may be submitted on a corporate, company or subdivision (e.g.
plant or division operating as a separate profit center) basis, unless otherwise directed
by the agency.
         (C) If a prime Contractor and/or subcontractor is performing work for more than
one executive agency, a separate report shall be submitted to each executive agency
covering only that agency‘s contracts, provided at least one of that agency‘s contracts is
over $550,000 (over $1,000,000 for construction of a public facility) and contains a
subcontracting plan. For DoD, a consolidated report shall be submitted for all contracts
awarded by military departments/agencies and/or subcontracts awarded by DoD prime
Contractors. However, for construction and related maintenance and repair, a separate
report shall be submitted for each DoD component.
        (D) For DoD and NASA, the report shall be submitted semi-annually for the six
months ending March 31 and the twelve months ending September 30. For civilian

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agencies, except NASA, it shall be submitted annually for the twelve month period
ending September 30. Reports are due 30 days after the close of each reporting period.
        (E) Subcontract awards that are related to work for more than one executive
agency shall be appropriately allocated.
        (F) The authority to acknowledge or reject SSRs in eSRS, including SSRs
submitted by subcontractors with subcontracting plans, resides with the Government
agency awarding the prime contracts.
      (ii) Reports submitted under a commercial plan—
          (A) The report shall include all subcontract awards under the commercial plan
in effect during the Government‘s fiscal year.
        (B) The report shall be submitted annually, within thirty days after the end of
the Government‘s fiscal year.
         (C) If a Contractor has a commercial plan and is performing work for more than
one executive agency, the Contractor shall specify the percentage of dollars attributable
to each agency from which contracts for commercial items were received.
         (D) The authority to acknowledge or reject SSRs for commercial plans resides
with the Contracting Officer who approved the commercial plan.
       (iii) All reports submitted at the close of each fiscal year (both individual and
commercial plans) shall include a Year-End Supplementary Report for Small
Disadvantaged Businesses. The report shall include subcontract awards, in whole
dollars, to small disadvantaged business concerns by North American Industry
Classification System (NAICS) Industry Subsector. If the data are not available when
the year-end SSR is submitted, the prime Contractor and/or subcontractor shall submit
the Year-End Supplementary Report for Small Disadvantaged Businesses within 90
days of submitting the year-end SSR. For a commercial plan, the Contractor may obtain
from each of its subcontractors a predominant NAICS Industry Subsector and report all
awards to that subcontractor under its predominant NAICS Industry Subsector.
52.222-2 Payment for Overtime Premiums. (July 1990)
 (a) The use of overtime is authorized under this contract if the overtime premium does
not exceed zero or the overtime premium is paid for work—
(1) Necessary to cope with emergencies such as those resulting from accidents, natural
disasters, breakdowns of production equipment, or occasional production bottlenecks
of a sporadic nature;
(2) By indirect-labor employees such as those performing duties in connection with
administration, protection, transportation, maintenance, standby plant protection,
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(3) To perform tests, industrial processes, laboratory procedures, loading or unloading
of transportation conveyances, and operations in flight or afloat that are continuous in
nature and cannot reasonably be interrupted or completed otherwise;
or
(4) That will result in lower overall costs to the Government.
(b) Any request for estimated overtime premiums that exceeds the amount specified
above shall include all estimated overtime for contract completion and shall—
(1) Identify the work unit; e.g., department or section in which the requested overtime
will be used, together with present workload, staffing, and other data of the affected unit
sufficient to permit the Contracting Officer to evaluate the necessity for the overtime;
(2) Demonstrate the effect that denial of the request will have on the contract delivery or
performance schedule;
(3) Identify the extent to which approval of overtime would affect the performance or
payments in connection with other Government contracts, together with identification of
each affected contract; and
(4) Provide reasons why the required work cannot be performed by using multishift
operations or by employing additional personnel.
52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)
Except for data contained on pages _____, it is agreed that as a condition of award of
this contract, and notwithstanding the conditions of any notice appearing thereon, the
Government shall have unlimited rights (as defined in the ―Rights in Data—General‖
clause contained in this contract) in and to the technical data contained in the proposal
dated ____________, upon which this contract is based.
52.232-35 DESIGNATION OF OFFICE FOR GOVERNEMENT RECEIPT OF
ELECTRONIC FUNDS TRANSFER INFORMATION (MAY 1999)
 (a) As provided in paragraph (b) of the clause 52.232-34, Payment by electronic funds
transfer- other than central contractor registration, the Government has designated the
office cited in paragraph (c) of this clause as the office to receive the Contractor‘s
electronic funds transfer (EFT) information, in lieu if the payment of this contract.
(b) The Contractor shall send all EFT information, and any changes to EFT information
to the office designated in paragraph (c) of this clause. The Contractor shall not send
EFT information to the payment office, or any other office than that designated in
paragraph (c). The Government need not use any EFT information sent to any office
other than that designated in paragraph (c).
(c) Designated Office:
U.S. Department of State
Global Financial Services

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Attn: Office of Claims (RM/GFS/F/C)
Charleston Financial Service Center
Mailing Address:
Post Office Box 150008
Charleston, SC 29415-5008
Telephone Numbers:
Director‘s Secretary Voice 843-202-3761
Fax 843-746-0749
Official Office Hours: 8:00 am – 5:00 pm
To request Payment Status on a Past Due Invoice contact:
Office of Claims Customer Service
Email: commercialclaims@state.gov
Phone: 877-704-9473 Toll Free
Person to Contact: Supervisor, Vendor Claims
Email: GFS-ChiefVC@state.gov
Phone: 843-202-3881
52.243-7 NOTIFICATION OF CHANGES (APR 1984)
   (a) Definitions.―Contracting Officer,‖ as used in this clause, does not include any
representative of the Contracting Officer.
   ―Specifically Authorized Representative (SAR),‖ as used in this clause, means any
person the Contracting Officer has so designated by written notice (a copy of which
shall be provided to the Contractor) which shall refer to this paragraph and shall be
issued to the designated representative before the SAR exercises such authority.
  (b) Notice. The primary purpose of this clause is to obtain prompt reporting of
Government conduct that the Contractor considers to constitute a change to this
contract. Except for changes identified as such in writing and signed by the Contracting
Officer, the Contractor shall notify the Administrative Contracting Officer in writing
promptly, within seven (7) calendar days from the date that the Contractor identifies any
Government conduct (including actions, inactions, and written or oral communications)
that the Contractor regards as a change to the contract terms and conditions. On the
basis of the most accurate information available to the Contractor, the notice shall
state—
    (1) The date, nature, and circumstances of the conduct regarded as a change;
      (2) The name, function, and activity of each Government individual and Contractor
official or employee involved in or knowledgeable about such conduct;
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   (3) The identification of any documents and the substance of any oral
communication involved in such conduct;
    (4) In the instance of alleged acceleration of scheduled performance or delivery, the
basis upon which it arose;
    (5) The particular elements of contract performance for which the Contractor may
seek an equitable adjustment under this clause, including—
       (i) What contract line items have been or may be affected by the alleged change;
      (ii) What labor or materials or both have been or may be added, deleted, or
wasted by the alleged change;
       (iii) To the extent practicable, what delay and disruption in the manner and
sequence of performance and effect on
continued performance have been or may be caused by the alleged change;
       (iv) What adjustments to contract price, delivery schedule, and other provisions
affected by the alleged change are estimated; and
    (6) The Contractor‘s estimate of the time by which the Government must respond to
the Contractor‘s notice to minimize cost, delay or disruption of performance.
   (c) Continued performance. Following submission of the notice required by
paragraph (b) of this clause, the Contractor shall diligently continue performance of this
contract to the maximum extent possible in accordance with its terms and conditions as
construed by the Contractor, unless the notice reports a direction of the Contracting
Officer or a communication from a SAR of the Contracting Officer, in either of which
events the Contractor shall continue performance; provided, however, that if the
Contractor regards the direction or communication as a change as described in
paragraph (b) of this clause, notice shall be given in the manner provided. All directions,
communications, interpretations, orders and similar actions of the SAR shall be reduced
to writing promptly and copies furnished to the Contractor and to the Contracting Officer.
The Contracting Officer shall promptly countermand any action which exceeds the
authority of the SAR.
  (d) Government response. The Contracting Officer shall promptly, within ten (10)
calendar days after receipt of notice, respond to the notice in writing. In responding, the
Contracting Officer shall either—
    (1) Confirm that the conduct of which the Contractor gave notice constitutes a
change and when necessary direct the mode of further performance;
    (2) Countermand any communication regarded as a change;
    (3) Deny that the conduct of which the Contractor gave notice constitutes a change
and when necessary direct the mode of further performance; or
    (4) In the event the Contractor‘s notice information is inadequate to make a
decision under paragraphs (d)(1), (2), or (3) of this clause, advise the Contractor what

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additional information is required, and establish the date by which it should be furnished
and the date thereafter by which the Government will respond.
  (e) Equitable adjustments.
     (1) If the Contracting Officer confirms that Government conduct effected a change
as alleged by the Contractor, and the conduct causes an increase or decrease in the
Contractor‘s cost of, or the time required for, performance of any part of the work under
this contract, whether changed or not changed by such conduct, an equitable
adjustment shall be made—
       (i) In the contract price or delivery schedule or both; and
       (ii) In such other provisions of the contract as may be affected.
     (2) The contract shall be modified in writing accordingly. In the case of drawings,
designs or specifications which are defective and for which the Government is
responsible, the equitable adjustment shall include the cost and time extension for delay
reasonably incurred by the Contractor in attempting to comply with the defective
drawings, designs or specifications before the Contractor identified, or reasonably
should have identified, such defect. When the cost of property made obsolete or excess
as a result of a change confirmed by the Contracting Officer under this clause is
included in the equitable adjustment, the Contracting Officer shall have the right to
prescribe the manner of disposition of the property. The equitable adjustment shall not
include increased costs or time extensions for delay resulting from the Contractor‘s
failure to provide notice or to continue performance as provided, respectively, in
paragraphs (b) and (c) of this clause.
52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (AUG 2009)
   (a) Definitions. As used in this clause—
  ―Commercial item‖ has the meaning contained in Federal Acquisition
Regulation 2.101, Definitions.
  ―Subcontract‖ includes a transfer of commercial items between divisions, subsidiaries,
or affiliates of the Contractor or subcontractor at any tier.
   (b) To the maximum extent practicable, the Contractor shall incorporate, and require
its subcontractors at all tiers to incorporate, commercial items or nondevelopmental
items as components of items to be supplied under this contract.
   (c)(1) The Contractor shall insert the following clauses in subcontracts for commercial
items:
       (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Dec 2008) (Pub.
L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)), if the subcontract exceeds
$5,000,000 and has a performance period of more than 120 days. In altering this clause
to identify the appropriate parties, all disclosures of violation of the civil False Claims Act
or of Federal criminal law shall be directed to the agency Office of the Inspector
General, with a copy to the Contracting Officer.
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       (ii) 52.203-15, Whistleblower Protections Under the American Recovery and
Reinvestment Act of 2009 (Section 1553 of Pub. L. 111-5), if the subcontract is funded
under the Recovery Act.
       (iii) 52.219-8, Utilization of Small Business Concerns (May 2004)
(15 U.S.C. 637(d)(2) and (3)), if the subcontract offers further subcontracting
opportunities. If the subcontract (except subcontracts to small business concerns)
exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor
must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.
       (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).
      (v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the
Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212(a));
      (vi) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998)
(29 U.S.C. 793).
      (vii) 52.222-39, Notification of Employee Rights Concerning Payment of Union
Dues or Fees (Dec 2004) (E.O. 13201), if flow down is required in accordance with
paragraph (g) of FAR clause 52.222-39).
      (viii) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C.
7104(g)).
      (ix) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels
(Feb 2006) (46 U.S.C. App. 1241 and 10 U.S.C. 2631), if flow down is required in
accordance with paragraph (d) of FAR clause 52.247-64).
    (2) While not required, the Contractor may flow down to subcontracts for
commercial items a minimal number of additional clauses necessary to satisfy its
contractual obligations.
   (d) The Contractor shall include the terms of this clause, including this paragraph (d),
in subcontracts awarded under this contract.
FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and
effect as if they were given in full text. Upon request, the Contracting Officer will make
their full text available. Also, the full text of a clause may be accessed electronically at
this/these address(es):
http://www.arnet.gov/far or, http://farsite.hill.af.mil/search.htm
*These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is
not available at the locations indicated above, use the Dept. of State Acquisition
Website at http://www.statebuy.state.gov/ to see the link to the FAR under ‗References‘
section. The Contractor may also use an Internet ―search engine‖ (e.g., Yahoo,
Google, MSN, etc.) to obtain the latest location of the most current FAR.


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I.3                 ACCOUNTING FOR GOVERNMENT PROPERTY (JUNE 2007)
(a) Definitions. As used in this clause:
         ―Disposed‖ means government property that has been removed from use on the
         contract.
         ―Vehicle‖ includes, but is not limited to, any of the items on the following list:
                (1) Sedans and station wagons (i.e., large, mid-size, compact, sub-
                compact, ―smart car‖, hybrid electric sedans and/or station wagons (any
                vehicle in this list that is hybrid electric).
                (2) Passenger-carrying trucks (i.e., SUV – compact and full-size; Van --
                full-size and mini-van; Humvee; Ambulance; Bus; Hybrid electric
                passenger-carrying trucks (any vehicle in this list that is hybrid electric).
                (3) Maintenance/utility trucks (i.e., delivery (step) van; cargo van; panel
                van; Pickup truck – extended cab, crew-cab, etc.; utility truck; stake body
                truck; enclosed van truck; dump truck; water truck; fuel truck; tractor truck;
                wrecker; yard mule (for moving a trailor around in a holding yard); flat bed
                vehicle haulers).
                (4) Other vehicles (i.e., motor-cycle/scooter; farm tractor; street sweeper;
                trailer (including flatbed, box, refrigerator, office, utility, and stationary
                storage trailers); forklift (including both warehouse and rough terrain
                forklifts); cherry picker; motorized cart; motorized MHE (material handling
                equipment, such as powered forklifts, pallet jacks and warehouse cranes);
                all-terrain vehicles; neighborhood electric vehicles, including mobile crane,
                earth moving equipment, portable generator, portable welder, portable
                lights set.)
                (5) Armored vehicles – any of the above vehicles that are armored.
(b) The Contractor shall establish and maintain a property management system that is
in accordance with the clause at FAR 52.245-1, Government Property. This clause
―Accounting for Government Property (JUN 2007)‖ supplements these requirements by
defining reporting.
(c) The Contractor shall submit electronically one report on an annual basis and three
other reports on a quarterly basis for the following:
               (1) Where vehicles or aircraft regardless of cost are provided by the
            government or purchased by the Contractor for the account of the
            government;
               (2) Where software exceeding $500,000 in value, including labor cost to
            develop, is provided by the government or acquired by the Contractor for the
            account of the government;



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             (3) Where personal property greater than $25,000 (not in (1) or (2)
          above), is provided by the government or acquired by the contractor for the
          account of the government.
(d) The Contractor shall submit all annual and quarterly reports in the following format
except as stated in paragraph (e) below:
          (1) Property shall be grouped by the following property classifications:
             (i) Vehicles;
             (ii) Communication Equipment;
             (iii) Information Technology (IT) Equipment;
             (iv) Software;
             (v) Reproduction Equipment;
             (vi) Aircraft;
             (vii) Other Equipment;
          (2) Data Elements for each unit of property shall include:
             (i) Contract/PO Number: Federal government contract or purchase order
             number;
             (ii) Property classification: From classification listed in subparagraph (d)(1)
             above;
             (iii) Denote as either government-furnished property (GFP) or contractor-
             acquired property (CAP).
             (iv) Description of Property Purchased: Description of the property
             involved, including any model or serial number;
             (v) Property number: Unique identifier assigned to asset such as barcode
             label (Tag Number) or system assigned number. For vehicles this must be
             the vehicle identification number;
             (vi) Quantity: Separately identify each individual unit based on
             threshold/vehicle criteria;
             (vii) Date Received/Acquisition Date: Date asset arrived on loading dock
             or when contractor took possession;
             (viii) In-Service Date: Enter the date that the item was put in use or
             service;
             (ix) Acquisition Method: For transferred property, the name of the entity,
             organization, or Federal agency that transferred the property. For
             purchase or fabrication, state method from below:
                     (A) Purchased;

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                       (B) Transferred;
                       (C) Government-Furnished Property (GFP);
              (x) Contractor Acquisition Cost: Use acquisition cost plus the cost to
              deploy the asset (i.e., shipping, set up) for acquired assets. Use
              estimated fair-market value for items transferred or donated, at the time
              acquired, if actual cost is unknown.
              (xi) Estimated Useful Life in Years: The period during which the item is
              expected to provide the service for which it was intended. Should normally
              be equivalent to the depreciation schedule.
              (xii) Current Location of the Property: Country and address of the
              property.
              (xiii) Condition:
                       (A) Excellent Condition;
                       (B) Good Condition;
                       (C) Fair Condition;
                       (D) Poor Condition
(e) The Contractor shall supply the following data elements for all government property
that has been disposed:
       (1) Contract/PO Number: Federal contract or purchase order number;
       (2) Property classification: (see classification listed in subparagraph (d)(1)
       above);
       (3) Property number: Unique identifier assigned to asset as described in
       subparagraph (d)(2)(iv) above;
       (4) Quantity is per unit consistent with information submitted for property;
       (5) Disposal Date: Enter the date on which the property was disposed;
       (6) Method of disposal and selling price (if applicable):
          (i) Destruction;
          (ii) Sale;
          (iii) Transfer to Another Agency;
          (iv) Returned to the Department of State.
(f) The Contractor shall submit a full property report (as described in this clause,
including affirmation) as the quarterly report covering the first quarter of the contract.
After that, quarterly property reports may be either a full property report, or only updates
to the full property report. Except for the first quarter of the contract, quarterly reports
do not require affirmations even when the Contractor chooses to submit a full property
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report. Affirmations are only required for the report covering the first quarter of the
contract, and the annual report. If the Contractor submits a full property report,
dispositions subsequent to any previous report must also be identified in the report. If a
Contractor submits a quarterly report in the form of an update, the update shall include
acquisitions, dispositions, and transfers.
(g) The Contractor shall provide any required affirmations in the following format. This
affirmation must be signed by the Contractor‘s Senior Vice President or equivalent:
       I hereby affirm that a physical inventory of the government property (as defined in
       Federal Acquisition Regulation (FAR) 45.101, Definitions) of the Department of
       State for contract (insert contract number) has been completed as of (insert
       date), the inventory has been reconciled to our records and the property
       information in our report, and that to the best of my knowledge and belief, this
       inventory is accurate, current, and complete.
                   Signed: ________________________________________
                   Title: __________________________________________
                  Date: __________________________________________
(h) In addition to the information required above, the contractor shall also include in all
property reports: (1) the current degree to which properly qualified government
personnel have evaluated the contractor‘s property management system as being an
adequate property management system; (2) the name, mailing address, telephone
number and e-mail address of the qualified government person/people who performed
the evaluation of the contractor‘s property management system; and, (3) the cognizant
contractor government property manager.
(i) For the calendar year 2007 only for the period ended June 30, 2007, the annual
report is due July 31, 2007. In addition, for calendar year 2007 only, the Contractor
shall submit two quarterly reports. One quarterly report will be due October 8, 2007 and
cover the quarter that ends on September 30, 2007. The other quarterly report shall be
due January 15, 2008 and cover the quarter that ends on December 31, 2007.
(j) For the calendar year 2008 and all ensuing years, the following reports are to cover
the following time periods and are due the following dates:
       (1) Annual property report: due April 30 for year ending March 31;
       (2) Quarterly property reports:
              (A) Due July 15 for quarter ending June 30;
              (B) Due October 8 for quarter ending September 30; and
              (C) Due January 15 for the quarter ending December 31
(k) The Contractor shall send a copy of all reports to the individuals listed below. The
Contractor shall submit in electronic format as attachments to an e-mail. The
affirmation described in paragraph (g) of this clause shall be in Adobe Acrobat (‖.pdf‖)
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version 6.0 (or earlier) format (including the signature), while the inventories (both
quarterly and annual) shall be in Microsoft Excel 2003 (or earlier) format. Send all
reports to:
       (1) The Contracting Officer;
       (2) The COR;
       (3) RM-FPRA-PROP@state.gov; and
       (4) All individuals listed here (if any):
       __________________________
       __________________________
       __________________________
                                       (End of clause)




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                            Section J: Attachments




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SECTION J.1         STANDARD FORM 3881




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SECTION J.2         DISCLOSURE OF LOBBYING ACTIVITIES


Form is available at http://www.whitehouse.gov/omb/grants/sflllin.pdf.




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SECTION J.3         DD FORM 254




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SECTION J.4            PAST PERFORMANCE QUESTIONNAIRE


I.       Contract Identification


A. Contractor Name            _________________________________________


B. Contract Identification No. ______________________


C. Contract Type _____________________


D. Period of Performance ________________ to ________________


E. Initial Estimated Total Contract Cost _____________________


F. Current Estimated (or Actual, if completed) Total Contract Cost
   ____________________


G. Description of Services/Products Provided
      ___________________________________________________________________
      ___________________________________________________________________
      ___________________________________________________________________
      ___________________________________________________________________




II.      Customer Agency (or Company) Identification


A. Organization Name
   _____________________________________________________


B. Organization Description
   _________________________________________________

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C. Geographic Distribution of Services/Products Acquired
   _________________________


D. Number of Users Served ________________


E. Name and Title of Respondent
   ____________________________________________




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III.      Contractor Evaluation


Rating Guidelines


It is essential that the individual providing reference information for a contractor understand
the rating scale and the criteria for assigning a particular rating to a contractor‘s
performance. In general, the evaluation questions ask how well a contractor performed on
an aspect of the contract. The performance rating scale has a normal range from
―Unsatisfactory‖ to ―Exceptional‖. The ratings and general guidelines for their use are
described below.


      Unsatisfactory - Due to substandard performance, non-conformance to requirements,
       or non-responsiveness, the contractor has been unable to achieve contract
       requirements despite the additional use of significant customer resources


      Poor - Due to marginal performance, partial non-conformance to requirements, or
       occasional non-responsiveness, the contractor has required significant additional
       customer resources to be able to meet contract requirements


      Fair - The contractor has been able to meet contract requirements with only minor
       additional customer resources, performed at a generally adequate level, and has been
       somewhat responsive to the customer


      Good - With only minor exceptions, the contractor has generally met all contract
       requirements, performed up to expectations, and been responsive to the customer


      Excellent - The contractor has met all contract requirements, met all performance
       expectations, and has been consistently responsive to the customer


      Exceptional - The contractor has gone beyond contract requirements to add value for
       the customer and performed in an exemplary manner




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A.      Contract Performance


1.      Did the contractor adhere to the contract delivery schedule(s)?


Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


2.      Did the contractor submit required reports and documentation in a timely manner?


Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


3.      Were the contractor‘s reports and documentation accurate and complete?

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Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


4.    Was the contractor able to solve contract performance problems without extensive
guidance from your organization?


Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
5.      Did the contractor demonstrate initiative in meeting contract requirements?


Exceptional           ( )
Excellent             ( )
Good                  ( )

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Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


6.     Did the contractor commit adequate resources in a timely fashion to meet contract
requirements and successfully solve problems?


Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
7.      Did the contractor submit change orders and/or required proposals in a timely manner?


Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )



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Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


8.   Did the contractor respond positively and promptly to technical direction, contract
change orders, etc.?


Exceptional         ( )
Excellent           ( )
Good                ( )
Fair                ( )
Poor                ( )
Unsatisfactory             ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________




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B.      Termination History


1.      Has the contractor been partially or completely terminated under this contract for default
or for the convenience of your organization?


No                           ( )
Yes, for convenience         ( )
Yes, for default      ( )
If yes, please explain reasons for termination (e.g., inability to meet performance
requirements): ____
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________



2.      Are there any pending termination actions?


No                    ( )
Yes            ( )


If yes, please explain reasons and describe the status of the action:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
C.      Technical Performance


1.      Did the contractor consistently meet performance targets?


Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
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Poor                  ( )
Unsatisfactory               ( )


Please describe the specific performance criteria and how they were measured:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________



D.      Management Performance


1.      Has the contractor been effective in managing its subcontractors?


Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
_____


2.     Has the contractor committed adequate financial resources to meet contractual
requirements?


Exceptional           ( )
Excellent             ( )
Good                  ( )
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Fair                 ( )
Poor                 ( )
Unsatisfactory       ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


3.     Apart from technical requirements, has the contractor fulfilled all contract terms and
conditions?


Exceptional          ( )
Excellent            ( )
Good                 ( )
Fair                 ( )
Poor                 ( )
Unsatisfactory              ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
4.   Did the contractor (and its subcontractors) assign qualified personnel to key
management functions (e.g., project manager) for executing the contract?


Exceptional          ( )
Excellent            ( )
Good                 ( )
Fair                 ( )
Poor                 ( )
Unsatisfactory              ( )


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Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


E.      Price/Cost Management


1.      Did the contractor meet its proposed cost estimates?


Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )


Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


F.      Customer Satisfaction


1.      Was your organization satisfied with the contractor‘s performance?


Exceptional           ( )
Excellent             ( )
Good                  ( )
Fair                  ( )
Poor                  ( )
Unsatisfactory               ( )


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Comments:
______________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________


G.      Additional Comments


Please provide below any additional information not covered in the specific questions in
sections A through F that may assist the government in evaluating the contractor‘s
performance.


___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________



Information recorded by:
        ________________________           ______________________ _______
        Interviewer Name                 Signature                      Date




Please send Past Performance Questionnaire directly to:



Anthony McIntosh             or                   Jamie Goewey
McIntoshAJ@state.gov                              goeweyja@state.gov
Facsimile 703-516-1709                            Facsimile 703-516-1709



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SECTION J.5      MEDICAL AND PSYCHOLOGICAL APPROVAL FORM




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                                                                   United States Department of State

                                                                                      Washington, DC 20520




TO:          Medical Examiner
Examinee Name: ______________________________
           SSN: _______________         DOB: _______________
                                                         MM/DD/YY
Employer Name: ______________________________

All persons being deployed are required to have an unlimited-1 medical clearance. An unlimited-1
medical clearance is issued to examinees that have no current identifiable medical or psychiatric
conditions that require supervision or follow-up.

This is to certify that I have examined the above-mentioned patient and have determined that he/she has
no medical conditions that require medical supervision or access to emergency or specialized care. The
examinee has no medical conditions that required follow-up more frequently than yearly.

Medical Examiner Name:             __________________________________ (Print or Type)
Signature:                               __________________________________
Date of Examination:                     __________________________________
Address:                                 __________________________________
                                         __________________________________
Phone Number:                            __________________________________

This is to certify that I have examined the above-mentioned patient and have determined that he/she has
no psychiatric conditions that require medical supervision or access to emergency or specialized care.
The examinee has no psychiatric conditions that required follow-up more frequently than yearly.

Psychologist Name:       __________________________________ (Print or Type)
Signature:                            __________________________________
Date of Examination:                  __________________________________
Address:                              __________________________________
                                      __________________________________
Phone Number:                         __________________________________

I also certify that the examinee has no contraindications to performing vigorous activities and heavy lifting.

Medical Examiner Name:             __________________________________ (Print or Type)
Signature:                               __________________________________
Date of Examination:                     __________________________________
Address:                                 __________________________________
                                         __________________________________
Phone Number:                            __________________________________
                         Original – Kept in Contactor‘s file
                         1 copy – Submitted to Contracting Officer with LOA request
                         1 copy – Kept with Examinee


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SECTION J.6      CONFORMANCE AND COMPLIANCE CROSS-REFERENCE
TABLES
                          Overall Proposal Submission
                       Conformance Cross-Reference Table

 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
  L.14 (3)  5 Past Performance Questionnaires
            The outer envelope or wrapping of each offer
            shall be addressed as shown below:
             Offerors‘ Return Address
             Contracting Officer‘s Address:
             Contract Specialist: Jamie Goewey
             Courier or Hand Delivery:
                     U .S. Department of State (SA-6)
    L.15
                     Office of Acquisition Management
                     1701 N. Ft. Myer Drive
                     Arlington, Virginia 22209
             ―TO BE OPENED BY CONTRACTING
                OFFICER ONLY‖
             Specify Full Scope proposal or Set Aside
                proposal
            Block 17 of SF 33 shall be signed by an
    L.16    official of the offeror‘s authorized to bind the
            organization {See Business Volume}
            Electronic media (CD-ROMs) shall be
    L.16    digitally signed by the official authorized to
            bind the responding organization
            The offeror shall submit 16 volumes in hard
            copy format.
              4 Volume I – Technical/Management
    L.23
              4 Volume II – Past Performance
              4 Volume III – Business
              4 Volume IV – Price
            The offeror shall submit 16 CD-ROMs.
              4 Volume I – Technical/Management
    L.23      4 Volume II – Past Performance
              4 Volume III – Business
              4 Volume IV – Price




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Volume I – Technical/Management
                    Conformance Cross-Reference Table
       Hard Copy Technical/Management Volume – Copy #1, #2, #3, and #4

 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Cover page that includes solicitation name,
               solicitation number, volume name, volume
   L.16 A      number, copy number, date, name(s) of
               responding organization(s), and revision
               number (if appropriate)
               Standard letter size 8.5 x 11 inch sheet of
   L.23 1
               paper
               Do Section Tab/Separator Pages include
  L.23 1 b)
               only the Section Name/Number?
  L.23 1 c)    Table of Contents
  L.23 1 d)    List of Tables
  L.23 1 e)    List of Figures
               Completed Technical/Management
  L.23 1 f)
               Conformance Cross-Reference Table
               Completed Technical/Management
  L.23 1 f)
               Compliance Cross-Reference Table
  L.23 1 h)    Executive Summary
    L.23       Does Executive Summary exceed 7 pages
               Subcontract Management Plan included as
 L.23 1 i) i
               an appendix
               If there are fold-out pages, do they exceed
   L.23 2
               42.5 x 11 inches?
               Top and bottom margins 1.5 inch on each
  L.23 3 a)
               page
  L.23 3 b)    Left and right margin 1.13 inch on each page
  L.23 3 c)    Header and Footer 0.5 inch on each page
   L.23 4      12 point Arial font
   L.23 5      Line spacing of one-and-a-half




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                       Volume I – Technical/Management
                 Conformance Cross-Reference Table (continued)
    Electronic Copy Technical/Management Volume Copy #1, #2, #3, and #4

 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Each CD-ROM shall be clearly marked
               Volume I – Technical/Management with
  L.24.1       either Copy #1, #2, #3, or #4 along with
               solicitation name, solicitation number, date,
               and name(s) of responding organization(s)
               There shall be a Technical/Management
  L.24 1.      conformance cross-reference table as a
               separate file
               There shall be a Technical/Management
  L.24 1.      compliance cross-reference table as a
               separate file
               There shall be a Subcontract Management
  L.24 1.      Plan, which includes the small business
               subcontracting plan, as a separate file
               The offeror shall provide all embedded object
  L.24 1.
               files in their native formats.
               No file on this CD-ROM shall contain any
  L.24 1.
               price information
               Offeror(s) shall submit CD-ROMs (650
               megabyte nominal capacity) that are written
   L.25        in compliance with the International
               Organization for Standardization-9660
               standard for file format structure.
               Each CD-ROM‘s root directory shall contain
               a text file named 00README.TXT that
               explains the volume‘s directory structure,
               briefly describes each file‘s contents, and
   L.25
               lists the name and telephone number of the
               offerors‘ technical point of contact who can
               answer questions in the event of problems in
               reading the contents of the CD-ROM.




                                           132
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Viewing of the offerors‘ proposal shall not
               require any additional hardware or software
               products than the following:
                     PC with 1600 Megahertz Intel Pentium
                      CPU and 256 Megabytes RAM
                  48X CD-ROM drive
                  17-inch (nominal) color monitor with
  L.25.1
                      SVGA graphics
                  Microsoft Windows 2007 or later
                  Lotus Notes Release 6.0
                  Microsoft Office Version 2003 with
                      current security patches installed as
                      appropriate (including Word, Excel,
                      Access, and PowerPoint).
               All word processing files provided on the CD-
               ROMs shall be written in Microsoft Word
  L.25.2
               2003 format with all external objects
               embedded (not linked).
               The Word documents shall be organized at
               the major section level of the proposal
               volume to which they belong, and further
               partitioned into separate Word documents at
  L.25.2       the subsection or lower level, as required for
               convenient viewing (as a practical guide, no
               single Word document should be more than
               approximately 50 ―pages‖ in length to
               facilitate scrolling, searching, etc.).
               All Word documents shall be submitted with
               all revisions accepted by the offeror(s); no
  L.25.2
               revision marks shall be visible to the
               Government.




                                           133
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


 Section L                                                         Satisfied
                                Requirement                                    Comments
Requirement                                                        (Yes/No)
               Image files provided on the CD-ROMs shall
               be stored in one of the formats listed below,
               as appropriate:
                  Bitmapped images are to be stored in
                   either Graphics Interchange Format (87a
                   or 89a, interlaced or non-interlaced
                   formats) or Joint Photographic Experts
  L.25.3           Group (JPEG) image formats.
                    Vectored images are to be stored in
                     Windows MetaFile format (must be
                     recognizable in Word 2007); however,
                     graphics created within PowerPoint as
                     part of a PowerPoint presentation are to
                     be stored in PowerPoint presentation
                     (.ppt) format.
               Multimedia files will not be accepted, e.g.,
  L.25.4
               QuickTime or Windows Media Player.
               If files delivered on any of the CD-ROMs are
  L.25.5       compressed, the offeror must use WinZip for
               Windows 2002 (version 9 or later).
               Single files or groups of files compressed into
               a single .zip file must be contained on a
  L.25.5
               single CD-ROM. A compressed single file
               shall not ―span‖ across multiple CD-ROMs.
               File compression that is a standard
               characteristic of the file format (e.g., JPEG) is
               permitted. However, there shall be no
               reliance on hardware decompression to allow
  L.25.5
               a file to be viewed at its intended image size,
               resolution, and/or speed (e.g., requiring a
               hardware codec to play a video file at an
               acceptable frame rate).




                                           134
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE



Volume II – Past Performance
                        Conformance Cross-Reference Table
            Hard Copy Past Performance Volume – Copy #1, #2, #3, and #4

 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
                Cover page that includes solicitation name,
                solicitation number, volume name, volume
   L.16 A       number, copy number, date, name(s) of
                responding organization(s), and revision
                number (if appropriate)
Table L.23-2    No more than 50 pages
                Standard letter size 8.5 x 11 inch sheet of
   L.23 1
                paper
                Do Section Tab/Separator Pages include
  L.23 1 b)
                only the Section Name/Number?
  L.23 1 c)     Table of Contents
  L.23 1 d)     List of Tables
  L.23 1 e)     List of Figures
                Completed Past Performance Conformance
  L.23 1 f)
                Cross-Reference Table
                Completed Past Performance Compliance
  L.23 1 f)
                Cross-Reference Table
  L.23 1 h)     Executive Summary
    L.23        Does Executive Summary exceed 7 pages
                If there are fold-out pages, do they exceed
   L.23 2
                42.5 x 11 inches?
                Top and bottom margins 1.5 inch on each
  L.23 3 a)
                page
  L.23 3 b)     Left and right margin 1.13 inch on each page
  L.23 3 c)     Header and Footer 0.5 inch on each page
   L.23 4       12 point Arial font
   L.23 5       Line spacing of one-and-a-half




                                           135
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE



                            Volume II – Past Performance
                 Conformance Cross-Reference Table (continued)
       Electronic Copy Past Performance Volume Copy #1, #2, #3, and #4

 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Each CD-ROM shall be clearly marked
               Volume II – Past Performance with either
  L.24.1       Copy #1, #2, #3, or #4 along with solicitation
               name, solicitation number, date, and name(s)
               of responding organization(s)
               There shall be a Past Performance
  L.24 2.      conformance cross-reference table as a
               separate file
               There shall be a Past Performance
  L.24 2.      compliance cross-reference table as a
               separate file
               The offeror shall provide all embedded object
  L.24 1.
               files in their native formats.
               No file on this CD-ROM shall contain any
  L.24 1.
               price information
               Offeror(s) shall submit CD-ROMs (650
               megabyte nominal capacity) that are written
   L.25        in compliance with the International
               Organization for Standardization-9660
               standard for file format structure.
               Each CD-ROM‘s root directory shall contain
               a text file named 00README.TXT that
               explains the volume‘s directory structure,
               briefly describes each file‘s contents, and
   L.25
               lists the name and telephone number of the
               offerors‘ technical point of contact who can
               answer questions in the event of problems in
               reading the contents of the CD-ROM.




                                           136
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Viewing of the offerors‘ proposal shall not
               require any additional hardware or software
               products than the following:
                   PC with 1600 Megahertz Intel Pentium
                    CPU and 256 Megabytes RAM
                 48X CD-ROM drive
                 17-inch (nominal) color monitor with
  L.25.1
                    SVGA graphics
                 Microsoft Windows 2007 or later
                 Lotus Notes Release 6.0
                 Microsoft Office Version 2003 with
                    current security patches installed as
                    appropriate (including Word, Excel,
                    Access, and PowerPoint).
               All word processing files provided on the CD-
               ROMs shall be written in Microsoft Word
  L.25.2
               2003 format with all external objects
               embedded (not linked).
               The Word documents shall be organized at
               the major section level of the proposal
               volume to which they belong, and further
               partitioned into separate Word documents at
  L.25.2       the subsection or lower level, as required for
               convenient viewing (as a practical guide, no
               single Word document should be more than
               approximately 50 ―pages‖ in length to
               facilitate scrolling, searching, etc.).
               All Word documents shall be submitted with
               all revisions accepted by the offeror(s); no
  L.25.2
               revision marks shall be visible to the
               Government.




                                           137
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


 Section L                                                         Satisfied
                                Requirement                                    Comments
Requirement                                                        (Yes/No)
               Image files provided on the CD-ROMs shall
               be stored in one of the formats listed below,
               as appropriate:
                   Bitmapped images are to be stored in
                    either Graphics Interchange Format
                    (87a or 89a, interlaced or non-interlaced
                    formats) or Joint Photographic Experts
  L.25.3            Group (JPEG) image formats.
                     Vectored images are to be stored in
                      Windows MetaFile format (must be
                      recognizable in Word 2007); however,
                      graphics created within PowerPoint as
                      part of a PowerPoint presentation are to
                      be stored in PowerPoint presentation
                      (.ppt) format.
               Multimedia files will not be accepted, e.g.,
  L.25.4
               QuickTime or Windows Media Player.
               If files delivered on any of the CD-ROMs are
  L.25.5       compressed, the offeror must use WinZip for
               Windows 2002 (version 9 or later).
               Single files or groups of files compressed
               into a single .zip file must be contained on a
  L.25.5
               single CD-ROM. A compressed single file
               shall not ―span‖ across multiple CD-ROMs.
               File compression that is a standard
               characteristic of the file format (e.g., JPEG) is
               permitted. However, there shall be no
               reliance on hardware decompression to allow
  L.25.5
               a file to be viewed at its intended image size,
               resolution, and/or speed (e.g., requiring a
               hardware codec to play a video file at an
               acceptable frame rate).




                                           138
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE



Volume III – Business
                        Conformance Cross-Reference Table
              Hard Copy Business Volume – Copy #1, #2, #3, and #4

 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Cover page that includes solicitation name,
               solicitation number, volume name, volume
   L.16 A      number, copy number, date, name(s) of
               responding organization(s), and revision
               number (if appropriate)
               Standard letter size 8.5 x 11 inch sheet of
   L.23 1
               paper
               Do Section Tab/Separator Pages include
  L.23 1 b)
               only the Section Name/Number?
  L.23 1 c)    Table of Contents
  L.23 1 d)    List of Tables
  L.23 1 e)    List of Figures
               Completed Past Performance Conformance
  L.23 1 f)
               Cross-Reference Table
               Completed Past Performance Compliance
  L.23 1 f)
               Cross-Reference Table
  L.23 1 h)    Executive Summary
    L.23       Does Executive Summary exceed 7 pages
               Standard Form 33 signed and executed by
  L.26.3.3
               the offeror
               If there are fold-out pages, do they exceed
   L.23 2
               42.5 x 11 inches?
               Top and bottom margins 1.5 inch on each
  L.23 3 a)
               page
  L.23 3 b)    Left and right margin 1.13 inch on each page
  L.23 3 c)    Header and Footer 0.5 inch on each page
   L.23 4      12 point Arial font
   L.23 5      Line spacing of one-and-a-half




                                           139
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE



                                Volume III – Business
                 Conformance Cross-Reference Table (continued)
            Electronic Copy Business Volume Copy #1, #2, #3, and #4

 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Each CD-ROM shall be clearly marked
               Volume III – Business with either Copy #1,
  L.24.1       #2, #3, or #4 along with solicitation name,
               solicitation number, date, and name(s) of
               responding organization(s)
               There shall be a Business conformance
  L.24 3.
               cross-reference table as a separate file
               There shall be a Business compliance cross-
  L.24 3.
               reference table as a separate file
               The offeror shall provide all embedded object
  L.24 1.
               files in their native formats.
               No file on this CD-ROM shall contain any
  L.24 1.
               price information
               Offeror(s) shall submit CD-ROMs (650
               megabyte nominal capacity) that are written
   L.25        in compliance with the International
               Organization for Standardization-9660
               standard for file format structure.
               Each CD-ROM‘s root directory shall contain
               a text file named 00README.TXT that
               explains the volume‘s directory structure,
               briefly describes each file‘s contents, and
   L.25
               lists the name and telephone number of the
               offerors‘ technical point of contact who can
               answer questions in the event of problems in
               reading the contents of the CD-ROM.




                                           140
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Viewing of the offerors‘ proposal shall not
               require any additional hardware or software
               products than the following:
                   PC with 1600 Megahertz Intel Pentium
                    CPU and 256 Megabytes RAM
                 48X CD-ROM drive
                 17-inch (nominal) color monitor with
  L.25.1
                    SVGA graphics
                 Microsoft Windows 2007 or later
                 Lotus Notes Release 6.0
                 Microsoft Office Version 2003 with
                    current security patches installed as
                    appropriate (including Word, Excel,
                    Access, and PowerPoint).
               All word processing files provided on the CD-
               ROMs shall be written in Microsoft Word
  L.25.2
               2003 format with all external objects
               embedded (not linked).
               The Word documents shall be organized at
               the major section level of the proposal
               volume to which they belong, and further
               partitioned into separate Word documents at
  L.25.2       the subsection or lower level, as required for
               convenient viewing (as a practical guide, no
               single Word document should be more than
               approximately 50 ―pages‖ in length to
               facilitate scrolling, searching, etc.).
               All Word documents shall be submitted with
               all revisions accepted by the offeror(s); no
  L.25.2
               revision marks shall be visible to the
               Government.




                                           141
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


 Section L                                                         Satisfied
                                Requirement                                    Comments
Requirement                                                        (Yes/No)
               Image files provided on the CD-ROMs shall
               be stored in one of the formats listed below,
               as appropriate:
                   Bitmapped images are to be stored in
                    either Graphics Interchange Format
                    (87a or 89a, interlaced or non-interlaced
                    formats) or Joint Photographic Experts
  L.25.3            Group (JPEG) image formats.
                     Vectored images are to be stored in
                      Windows MetaFile format (must be
                      recognizable in Word 2007); however,
                      graphics created within PowerPoint as
                      part of a PowerPoint presentation are to
                      be stored in PowerPoint presentation
                      (.ppt) format.
               Multimedia files will not be accepted, e.g.,
  L.25.4
               QuickTime or Windows Media Player.
               If files delivered on any of the CD-ROMs are
  L.25.5       compressed, the offeror must use WinZip for
               Windows 2002 (version 9 or later).
               Single files or groups of files compressed
               into a single .zip file must be contained on a
  L.25.5
               single CD-ROM. A compressed single file
               shall not ―span‖ across multiple CD-ROMs.
               File compression that is a standard
               characteristic of the file format (e.g., JPEG) is
               permitted. However, there shall be no
               reliance on hardware decompression to allow
  L.25.5
               a file to be viewed at its intended image size,
               resolution, and/or speed (e.g., requiring a
               hardware codec to play a video file at an
               acceptable frame rate).




                                           142
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE



Volume IV – Cost
                       Conformance Cross-Reference Table
                 Hard Copy Cost Volume – Copy #1, #2, #3, and #4

 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Cover page that includes solicitation name,
               solicitation number, volume name, volume
   L.16 A      number, copy number, date, name(s) of
               responding organization(s), and revision
               number (if appropriate)
Table L.23-2   No more than 5 pages
               Standard letter size 8.5 x 11 inch sheet of
   L.23 1
               paper
               Do Section Tab/Separator Pages include
  L.23 1 b)
               only the Section Name/Number?
  L.23 1 c)    Table of Contents
  L.23 1 d)    List of Tables
  L.23 1 e)    List of Figures
               Completed Cost Conformance Cross-
  L.23 1 f)
               Reference Table
               Completed Cost Compliance Cross-
  L.23 1 f)
               Reference Table
  L.23 1 h)    Executive Summary
    L.23       Does Executive Summary exceed 7 pages
               If there are fold-out pages, do they exceed
   L.23 2
               42.5 x 11 inches?
               Top and bottom margins 1.5 inch on each
  L.23 3 a)
               page
  L.23 3 b)    Left and right margin 1.13 inch on each page
  L.23 3 c)    Header and Footer 0.5 inch on each page
   L.23 4      12 point Arial font
   L.23 5      Line spacing of one-and-a-half




                                           143
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE



                                  Volume IV – Cost
                 Conformance Cross-Reference Table (continued)
               Electronic Copy Cost Volume Copy #1, #2, #3, and #4

 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Each CD-ROM shall be clearly marked
               Volume IV – Cost with either Copy #1, #2,
  L.24.1       #3, or #4 along with solicitation name,
               solicitation number, date, and name(s) of
               responding organization(s)
               There shall be a Cost conformance cross-
  L.24 1.
               reference table as a separate file
               There shall be a Cost compliance cross-
  L.24 1.
               reference table as a separate file
               The offeror shall provide all embedded object
  L.24 1.
               files in their native formats.
               No file on this CD-ROM shall contain any
  L.24 1.
               price information
               Offeror(s) shall submit CD-ROMs (650
               megabyte nominal capacity) that are written
   L.25        in compliance with the International
               Organization for Standardization-9660
               standard for file format structure.
               Each CD-ROM‘s root directory shall contain
               a text file named 00README.TXT that
               explains the volume‘s directory structure,
               briefly describes each file‘s contents, and
   L.25
               lists the name and telephone number of the
               offerors‘ technical point of contact who can
               answer questions in the event of problems in
               reading the contents of the CD-ROM.




                                           144
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


 Section L                                                      Satisfied
                               Requirement                                    Comments
Requirement                                                     (Yes/No)
               Viewing of the offerors‘ proposal shall not
               require any additional hardware or software
               products than the following:
                   PC with 1600 Megahertz Intel Pentium
                    CPU and 256 Megabytes RAM
                 48X CD-ROM drive
                 17-inch (nominal) color monitor with
  L.25.1
                    SVGA graphics
                 Microsoft Windows 2007 or later
                 Lotus Notes Release 6.0
                 Microsoft Office Version 2003 with
                    current security patches installed as
                    appropriate (including Word, Excel,
                    Access, and PowerPoint).
               All word processing files provided on the CD-
               ROMs shall be written in Microsoft Word
  L.25.2
               2003 format with all external objects
               embedded (not linked).
               The Word documents shall be organized at
               the major section level of the proposal
               volume to which they belong, and further
               partitioned into separate Word documents at
  L.25.2       the subsection or lower level, as required for
               convenient viewing (as a practical guide, no
               single Word document should be more than
               approximately 50 ―pages‖ in length to
               facilitate scrolling, searching, etc.).
               All Word documents shall be submitted with
               all revisions accepted by the offeror(s); no
  L.25.2
               revision marks shall be visible to the
               Government.




                                           145
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


 Section L                                                         Satisfied
                                Requirement                                    Comments
Requirement                                                        (Yes/No)
               Image files provided on the CD-ROMs shall
               be stored in one of the formats listed below,
               as appropriate:
                   Bitmapped images are to be stored in
                    either Graphics Interchange Format
                    (87a or 89a, interlaced or non-interlaced
                    formats) or Joint Photographic Experts
  L.25.3            Group (JPEG) image formats.
                     Vectored images are to be stored in
                      Windows MetaFile format (must be
                      recognizable in Word 2007); however,
                      graphics created within PowerPoint as
                      part of a PowerPoint presentation are to
                      be stored in PowerPoint presentation
                      (.ppt) format.
               Multimedia files will not be accepted, e.g.,
  L.25.4
               QuickTime or Windows Media Player.
               If files delivered on any of the CD-ROMs are
  L.25.5       compressed, the offeror must use WinZip for
               Windows 2002 (version 9 or later).
               Single files or groups of files compressed
               into a single .zip file must be contained on a
  L.25.5
               single CD-ROM. A compressed single file
               shall not ―span‖ across multiple CD-ROMs.
               File compression that is a standard
               characteristic of the file format (e.g., JPEG) is
               permitted. However, there shall be no
               reliance on hardware decompression to allow
  L.25.5
               a file to be viewed at its intended image size,
               resolution, and/or speed (e.g., requiring a
               hardware codec to play a video file at an
               acceptable frame rate).




                                           146
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


Volume I Technical/Management Cross-Reference Table

  RFP                                                               Comply     Proposal
                               Requirement
Reference                                                          (Yes/No)    Reference
              The offeror(s) shall describe its overall
              approach to advisor recruitment. The
 L.26.1.4.1   offeror(s) shall include its approach to
              candidate identification and candidate
              screening.
              The offeror(s) shall describe its approach for
              providing in-country medical reviews and
 L.26.1.4.1
              psychological reviews on an annual basis for
              all advisors and non-local support staff.
              The offeror(s) shall describe its approach for
              conducting random drug testing of its
 L.26.1.4.1
              employees working on a task order overseas
              on a monthly basis.
              The offeror(s) shall describe its approach for
              submission of appropriate candidate resumes
 L.26.1.4.2
              and references to INL within 14 calendar days
              of award or CO‘s notification to proceed.
              The offeror(s) shall describe its approach for
              submission of advisor candidate names,
 L.26.1.4.2   qualifications and resumes to INL at least 30
              days prior to pre-deployment when requested
              for certain multilateral missions.
              The offeror(s) shall describe its approach to
              prescreening candidates within 14 calendar
              days of INL‘s initial approval of the
              candidates. The offeror(s) shall include a
              discussion of those activities within its
 L.26.1.4.2
              approach that has the potential for requiring
              more time than anticipated. For these
              activities, the offeror(s) shall provide potential
              remedial actions in order to reduce the
              potential for delays.
              The offeror(s) shall describe its approach to
 L.26.1.4.2
              deployment support.
              The offeror(s) shall describe its approach for
              developing and maintaining a task order
 L.26.1.4.2
              advisor recruitment and deployment plan and
              timetable for filling each position.



                                           147
                                 Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                      See FAR 3.104
                         INL PROCUREMENT SENSITIVE


  RFP                                                             Comply      Proposal
                              Requirement
Reference                                                        (Yes/No)     Reference
             The offeror(s) shall describe its approach for
             ensuring that arrangements are in place to
L.26.1.4.3   stabilize and evacuate U.S. personnel under
             emergency medical or other emergency
             conditions.
             The offeror(s) shall describe its approach for
             establishing and maintaining an automated
L.26.1.4.3
             non-proprietary COTS software inventory
             management system.
             The offeror(s) shall describe its approach for
             developing a Property Control Plan to
L.26.1.4.3   maintain records of all government property
             that incorporates all requirements of FAR Part
             45 and FAR 4.703.
             The offeror(s) shall describe its approach for
             ensuring that personnel, who require public
L.26.1.4.4   trust certifications or security clearances, have
             the required clearances prior to reporting for
             duty.
             The offeror(s) shall describe its approach for
             ensuring that all personnel assigned in
             support of task orders issued under this
L.26.1.4.4
             contract are trained and indoctrinated in the
             absolute requirement to maintain and be
             sensitive to operational security at all times.
             The offeror(s) shall describe its approach for
             developing a Quality Assurance Surveillance
L.26.1.5.1   Plan (QASP) to assure that systematic quality
             assurance methods are used in administration
             of the performance-based requirements.
             The offeror(s) shall describe its approach for
             developing and implementing effective quality
L.26.1.5.1
             control and continuous improvement
             processes.
             The offeror(s) shall describe its approach for
             developing a Quality Control (QC) Plan that
             will establish a management framework to
L.26.1.5.1
             verify that requirements are met and that all
             services are being performed to acceptable
             standards.



                                          148
                                Procurement Sensitive
  Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                     See FAR 3.104
                         INL PROCUREMENT SENSITIVE


  RFP                                                           Comply        Proposal
                              Requirement
Reference                                                      (Yes/No)       Reference
             The offeror(s) shall describe its approach for
             developing and implementing a risk
             management program that will minimize
L.26.1.5.1
             negative impacts on project performance
             through effective risk identification and
             mitigation.
             The offeror(s) shall describe its approach for
             developing and implementing a safety and
L.26.1.5.1
             health plan to cover all operations under each
             task order.
             The offeror(s) shall describe its approach for
             establishing an effective project control
L.26.1.5.1
             capability to ensure management of activities
             is within schedule and budget.
             The offeror(s) shall describe its approach for
             satisfying the requirement to have a home
L.26.1.5.2
             office within the Continental United States
             (CONUS).
             The offeror(s) shall describe its approach for
             establishing an in-country program
L.26.1.5.3   management office with the appropriate
             number and types of staff for each task order
             awarded.
             The offeror(s) shall provide the resume of the
             Program Manager (PM) who will be
             responsible for each task order. In addition,
             the offeror(s) shall identify the following:
              The PM‘s years of experience in the areas
L.26.1.5.4
                of program management and international
                law enforcement and/or criminal justice
                assistance
              The PM‘s years of professional experience
              The PM‘s clearance level
             The offeror(s) shall describe its approach for
             developing and maintaining a personnel
L.26.1.5.5
             database system for all task order advisor and
             program support personnel.
             The offeror(s) shall describe its approach for
L.26.1.5.5   developing and maintaining a comprehensive
             personnel system.



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                                     See FAR 3.104
                         INL PROCUREMENT SENSITIVE


  RFP                                                             Comply      Proposal
                              Requirement
Reference                                                        (Yes/No)     Reference
             The offeror(s) shall describe its approach for
             developing and maintaining organizational
             charts and detailed descriptions of personnel,
L.26.1.5.5
             criteria for each position, functions, and
             staffing patterns for both CONUS personnel
             and in-country personnel.
             The offeror(s) shall describe its approach for
             developing and maintaining a personnel
             performance system for advisor personnel
L.26.1.5.5
             that provides for semi-annual performance
             reviews, processes for internal affairs and
             legal actions, and disciplinary functions.
             The offeror(s) shall describe their approach for
L.26.1.5.6   identifying, selecting, and assigning work to all
             subcontractors for this requirement.
             The offeror(s) shall describe their approach for
             ensuring the quality of subcontracted services
L.26.1.5.6   and supplies for this requirement, including
             identification of contingency capabilities if the
             subcontractor fails to meet its obligations.
             The offeror(s) shall submit proposed
L.26.1.5.6   subcontractor agreements that meet
             requirements.
             The offeror(s) shall describe its approach for
             submitting monthly invoices within 45 days of
L.26.1.5.7
             completing work performance the preceding
             month.
             The offeror(s) shall describe its approach for
             ensuring that Other Direct Costs will not be
L.26.1.5.7
             invoiced beyond 90 days after expenditure
             unless approval is obtained from the CO.
             The offeror(s) shall describe its approach for
             ensuring that invoices contain monthly costs
L.26.1.5.7
             that are identical to those shown on the
             financial cost tracking reports.
             The offeror(s) shall describe its approach for
             ensuring that all subcontractor and vendor
             costs are incorporated into the invoice on a
L.26.1.5.7
             timely basis referencing the associated INL
             cost account codes (ten digit obligation
             number) used for funding.


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                                     See FAR 3.104
                         INL PROCUREMENT SENSITIVE


  RFP                                                            Comply       Proposal
                              Requirement
Reference                                                       (Yes/No)      Reference
              The offeror(s) shall describe its approach for
              providing searchable receipts (for one-time
L.26.1.5.7
              items that exceed $1,000 or monthly recurring
              items that exceed $500).
              The offeror(s) shall describe its approach for
              providing a clear mapping between all items
L.26.1.5.7    and specific CLINs and a clear mapping
              between personnel timecards and specific
              CLINs.
              The offeror(s) shall describe its approach for
              providing a monthly digital and computer
              searchable invoice and receipt submission.
              The offeror(s) shall include in its description
L.26.1.5.7    an overview of the information technology
              systems, transmission of data, and data fields
              necessary to satisfy the requirement of a
              monthly digital and computer searchable
              invoice and receipt submission.
              The offeror(s) shall describe its approach for
              providing electronic time cards for each
              person on a monthly basis. The offeror(s)
              shall include in its description an overview of
L.26.1.5.7    the information technology systems,
              transmission of data, and data fields
              necessary to satisfy the requirement of
              electronic time cards for each person on a
              monthly basis.
              The offeror(s) shall describe its approach for
L.26.1.5.8    providing a combined monthly program
              support and financial progress report.
              The offeror(s) shall describe its approach for
              maintaining a reports listing that identifies
              report dependencies, identifies the report
L.26.1.5.8    creator, approver, to whom the report is to be
              delivered, the report media (paper, electronic,
              other) and indicates report required delivery
              schedule.
              The offeror(s) shall describe its approach for
L.26.1.5.8    preparing and delivering a Serious Incident
              Report within 12 hours of the incident.
              The offeror(s) shall describe its approach to
L.26.1.5.10
              small business subcontracting.

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                                     See FAR 3.104
                          INL PROCUREMENT SENSITIVE




Volume II Past Performance Compliance Cross-Reference

  RFP                                                            Comply        Proposal
                               Requirement
Reference                                                       (Yes/No)       Reference
              For the first of 5 Past Performance
              Questionnaires, did the organization provide
              the following:
                Complete Section I – Contract Identification
  L.14 3)
                Complete Section II – Customer Agency
                 Identification
                Complete Section III – Contractor
                 Evaluation
              For the second of 5 Past Performance
              Questionnaires, did the organization provide
              the following:
                Complete Section I – Contract Identification
  L.14 3)
                Complete Section II – Customer Agency
                 Identification
                Complete Section III – Contractor
                 Evaluation
              For the third of 5 Past Performance
              Questionnaires, did the organization provide
              the following:
                Complete Section I – Contract Identification
  L.14 3)
                Complete Section II – Customer Agency
                 Identification
                Complete Section III – Contractor
                 Evaluation
              For the fourth of 5 Past Performance
              Questionnaires, did the organization provide
              the following:
                Complete Section I – Contract Identification
  L.14 3)
                Complete Section II – Customer Agency
                 Identification
                Complete Section III – Contractor
                 Evaluation




                                           152
                                 Procurement Sensitive
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                                      See FAR 3.104
                         INL PROCUREMENT SENSITIVE


  RFP                                                           Comply        Proposal
                              Requirement
Reference                                                      (Yes/No)       Reference
             For the fifth of 5 Past Performance
             Questionnaires, did the organization provide
             the following:
               Complete Section I – Contract Identification
 L.14 3)
               Complete Section II – Customer Agency
                 Identification
               Complete Section III – Contractor
                 Evaluation
             The offeror(s) shall provide client references
             capable of documenting the offerors‘
             performance on similar contracts – similar to
             the size, complexity, and scope of services of
 L.26.3      this procurement. The offeror(s) shall submit
             references for itself and for each proposed
             subcontractor expected to perform at least 20
             percent of the contract workload or receive at
             least 20 percent of the contract revenue.
             The offeror(s) shall provide at least three and
             no more than five references documenting the
L.26.3 1.    offerors‘ ability as a prime contractor to hire
             and deploy advisors and to provide life and
             mission support.
             The offeror(s) shall provide at least three and
             no more than five references for each
             proposed subcontractor expected to perform
             at least 20 percent of the contract workload or
L.26.3 2.    receive at least 20 percent of the contract
             revenue. The references shall confirm the
             subcontractor‘s capabilities in the areas of
             work that the subcontractor is proposed to
             perform on this contract.
             The offeror(s) shall provide the
 L.26.2.3    Contract title
             for each client reference
             The offeror(s) shall provide the
 L.26.2.3    Contract number
             for each client reference
             The offeror(s) shall provide the
 L.26.2.3    Total contract value
             for each client reference



                                          153
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                                     See FAR 3.104
                         INL PROCUREMENT SENSITIVE


  RFP                                                           Comply        Proposal
                              Requirement
Reference                                                      (Yes/No)       Reference
             The offeror(s) shall provide the
             Contract start date, end date, and any options
 L.26.2.3
             exercised
             for each client reference
             The offeror(s) shall provide the
             Contracting Officer‘s name, address, and
 L.26.2.3
             telephone number
             for each client reference
             The offeror(s) shall provide the
             Program Manager‘s name, address, and
 L.26.2.3
             telephone number
             for each client reference
             The offeror(s) shall provide the
             Administrative CO‘s name, address, and
 L.26.2.3
             telephone number
             for each client reference
             The offeror(s) shall provide
             A brief description of the attributes of the
             contract demonstrating the degree of
 L.26.2.3
             relevance of the scope of work in this
             acquisition
             for each client reference
             The offeror(s) shall provide the
             Percent and type of work performed by
 L.26.2.3
             subcontractors
             for each client reference
             The offeror(s) shall provide the
             List of major subcontractors (Subcontractor‘s
             contact person, company name, and
             telephone number shall be provided for any
 L.26.2.3    subcontractor performing at least 20 percent
             of the contract work or responsibility, or
             receiving at least 20 percent of the contract
             revenue).
             for each client reference
             The offeror(s) shall provide the
             Information on problems encountered on the
 L.26.2.3    contracts and subcontracts and the corrective
             actions taken to resolve those problems
             for each client reference



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                                     See FAR 3.104
                            INL PROCUREMENT SENSITIVE


Volume III Business Compliance Cross-Referenced Table

  RFP                                                                 Comply    Proposal
                                 Requirement
Reference                                                            (Yes/No)   Reference
                The Contractor shall provide the information
                (Contractor Remittance Address) required in
  G.2 (b)       this section. If the information requested in
                this section is not applicable to the Contractor,
                the Contractor shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (Contractor Remittance Address) required in
  G.3 (b)       this section. If the information requested in
                this section is not applicable to the Contractor,
                the Contractor shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (Key Personnel – Program Manager) required
  H.2 (a)       in this section. If the information requested in
                this section is not applicable to the Contractor,
                the Contractor shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (Certificate of Insurance) required in this
  H.10 (a)      section. If the information requested in this
                section is not applicable to the Contractor, the
                Contractor shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (person(s) in the offeror‘s organization
                responsible for determining the prices offered
K.2 52.203-
                in this proposal) required in this section. If the
2 (b) (2) (i)
                information requested in this section is not
                applicable to the Contractor, the Contractor
                shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (Taxpayer Identification Number) required in
K.2 52.204-
                this section. If the information requested in
   3 (d)
                this section is not applicable to the Contractor,
                the Contractor shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (Type of Organization) required in this section.
K.2 52.204-
                If the information requested in this section is
   3 (e)
                not applicable to the Contractor, the
                Contractor shall indicate ‗Not Applicable‘.




                                           155
                                 Procurement Sensitive
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                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


  RFP                                                            Comply        Proposal
                               Requirement
Reference                                                       (Yes/No)       Reference
               The Contractor shall provide the information
               (Name and TIN of common parent) required in
K.2 52.204-
               this section. If the information requested in
    3 (f)
               this section is not applicable to the Contractor,
               the Contractor shall indicate ‗Not Applicable‘.
               The Contractor shall provide the information
               (representations and certifications) required in
K.2 52.204-
               this section. If the information requested in
 8 (b) (2)
               this section is not applicable to the Contractor,
               the Contractor shall indicate ‗Not Applicable‘.
               The Contractor shall provide the information
               (certification regarding responsibility matters)
K.2 52.209- required in this section. If the information
5 (a) (1) (i) requested in this section is not applicable to
               the Contractor, the Contractor shall indicate
               ‗Not Applicable‘.
               The Contractor shall provide the information
               (contracts terminated by default) required in
K.2 52.209-
               this section. If the information requested in
5 (a) (1) (ii)
               this section is not applicable to the Contractor,
               the Contractor shall indicate ‗Not Applicable‘.
               The Contractor shall provide the information
               (place of performance) required in this
K.2 52.215-
               section. If the information requested in this
   6 (a)
               section is not applicable to the Contractor, the
               Contractor shall indicate ‗Not Applicable‘.
               The Contractor shall provide the information
               (place of performance and name and address
K.2 52.215- of owner) required in this section. If the
   6 (b)       information requested in this section is not
               applicable to the Contractor, the Contractor
               shall indicate ‗Not Applicable‘.
               The Contractor shall provide the information
               (small business concern) required in this
K.2 52.219-
               section. If the information requested in this
 1 (b) (1)
               section is not applicable to the Contractor, the
               Contractor shall indicate ‗Not Applicable‘.
               The Contractor shall provide the information
               (small disadvantaged business concern)
K.2 52.219- required in this section. If the information
 1 (b) (2)     requested in this section is not applicable to
               the Contractor, the Contractor shall indicate
               ‗Not Applicable‘.
                                             156
                                   Procurement Sensitive
   Unauthorized disclosure of this information violates the Procurement Integrity Act.
                                        See FAR 3.104
                            INL PROCUREMENT SENSITIVE


  RFP                                                                Comply    Proposal
                                 Requirement
Reference                                                           (Yes/No)   Reference
                The Contractor shall provide the information
                (women-owned small business concern)
K.2 52.219- required in this section. If the information
   1 (b) (3)    requested in this section is not applicable to
                the Contractor, the Contractor shall indicate
                ‗Not Applicable‘.
                The Contractor shall provide the information
                (veteran-owned small business concern)
K.2 52.219- required in this section. If the information
   1 (b) (4)    requested in this section is not applicable to
                the Contractor, the Contractor shall indicate
                ‗Not Applicable‘.
                The Contractor shall provide the information
                (service-disabled veteran-owned small
K.2 52.219- business concern) required in this section. If
   1 (b) (5)    the information requested in this section is not
                applicable to the Contractor, the Contractor
                shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (HUBZone small business concern) required
K.2 52.219-
                in this section. If the information requested in
 1 (b) (6) (i)
                this section is not applicable to the Contractor,
                the Contractor shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (HUBZone small business concern joint
K.2 52.219- venture) required in this section. If the
 1 (b) (6) (ii) information requested in this section is not
                applicable to the Contractor, the Contractor
                shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (previous contracts and compliance reports)
K.2 52.222- required in this section. If the information
22 (b) (6) (ii) requested in this section is not applicable to
                the Contractor, the Contractor shall indicate
                ‗Not Applicable‘.
                The Contractor shall provide the information
                (certification of toxic chemical release
K.2 52.223- reporting) required in this section. If the
  13 (b) (2)    information requested in this section is not
                applicable to the Contractor, the Contractor
                shall indicate ‗Not Applicable‘.


                                           157
                                 Procurement Sensitive
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                                      See FAR 3.104
                          INL PROCUREMENT SENSITIVE


  RFP                                                             Comply       Proposal
                               Requirement
Reference                                                        (Yes/No)      Reference
             The Contractor shall provide the information
             (representation of limited rights data and
K.2 52.227- restricted computer software) required in this
    15 (b)   section. If the information requested in this
             section is not applicable to the Contractor, the
             Contractor shall indicate ‗Not Applicable‘.
             The Contractor shall provide the information
             (disclosure statement) required in this section.
K.2 52.230-
             If the information requested in this section is
  1 I (b)
             not applicable to the Contractor, the
             Contractor shall indicate ‗Not Applicable‘.
             The Contractor shall provide the information
             (disclosure statement) required in this section.
K.2 52.230-
             If the information requested in this section is
   1 I (c)
             not applicable to the Contractor, the
             Contractor shall indicate ‗Not Applicable‘.
             The Contractor shall provide the information
             (cost accounting standards) required in this
K.2 52.230-
             section. If the information requested in this
     1 II
             section is not applicable to the Contractor, the
             Contractor shall indicate ‗Not Applicable‘.
             The Contractor shall provide the information
             (additional cost accounting standards)
K.2 52.230- required in this section. If the information
    1 III    requested in this section is not applicable to
             the Contractor, the Contractor shall indicate
             ‗Not Applicable‘.
             The Contractor shall provide the information
             (Defense Base Act information) required in
K.2 652.228-
             this section. If the information requested in
   70 (a)
             this section is not applicable to the Contractor,
             the Contractor shall indicate ‗Not Applicable‘.
             The Contractor shall provide the information
             (DUNS or DUNS+4 number) required in this
L.1 52.204-6
             section. If the information requested in this
      (a)
             section is not applicable to the Contractor, the
             Contractor shall indicate ‗Not Applicable‘.
 L.1 52.214-
             Offeror‘s response shall be in English.
      34
 L.1 52.214- Offeror‘s response shall be in terms of US
      35     dollars.


                                           158
                                 Procurement Sensitive
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                                      See FAR 3.104
                            INL PROCUREMENT SENSITIVE


  RFP                                                                Comply     Proposal
                                 Requirement
Reference                                                           (Yes/No)    Reference
                The Contractor shall provide the information
                (passed through charges information) required
 L.3 52.215-
                in this section. If the information requested in
  22 (c) (1)
                this section is not applicable to the Contractor,
                the Contractor shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (indirect costs and profit/fee information)
 L.3 52.215- required in this section. If the information
22 (c) (2) (i) requested in this section is not applicable to
                the Contractor, the Contractor shall indicate
                ‗Not Applicable‘.
                The Contractor shall provide the information
                (added value information) required in this
 L.3 52.215-
                section. If the information requested in this
22 (c) (2) (ii)
                section is not applicable to the Contractor, the
                Contractor shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (indirect costs and profit/fee information)
 L.3 52.215- required in this section. If the information
22 (c) (3) (i) requested in this section is not applicable to
                the Contractor, the Contractor shall indicate
                ‗Not Applicable‘.
                The Contractor shall provide the information
                (added value information) required in this
 L.3 52.215-
                section. If the information requested in this
22 (c) (3) (ii)
                section is not applicable to the Contractor, the
                Contractor shall indicate ‗Not Applicable‘.
                The Contractor shall provide the information
                (exceptions and/or deviations information)
                required in this section. If the information
      L.6
                requested in this section is not applicable to
                the Contractor, the Contractor shall indicate
                ‗Not Applicable‘.
                The Contractor shall provide the information
                (Small Women-Owned, HUBZone Small, and
L.9 652.219- Service-Disabled Veteran-Owned Small
    70 (a)      Enterprise Subcontracting Plan) required in
  (Full Scope
     only)
                this section. If the information requested in
                this section is not applicable to the Contractor,
                the Contractor shall indicate ‗Not Applicable‘.



                                            159
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                                       See FAR 3.104
                          INL PROCUREMENT SENSITIVE


  RFP                                                             Comply      Proposal
                               Requirement
Reference                                                        (Yes/No)     Reference
              The Contractor shall provide the information
              (employment agreement(s) if not an
              employee) required in this section. If the
 L.13 (d)
              information requested in this section is not
              applicable to the Contractor, the Contractor
              shall indicate ‗Not Applicable‘.
              Block 17 of SF33 signed by an official
   L.16
              authorized to bind the organization.
              Therefore, the form must be executed by a
              representative of the offeror(s) who is
 L.26.3.4
              authorized to commit the offeror(s) to
              contractual obligations.
              The offeror(s) shall sign SF 33, Block 17, and
 L.26.3.4
              fill in all blocks of Section K as required.
              Offerors shall use the Government electronic
              systems for the submission of the
 L.26.3.5     Representations and Certifications as
              explained in Section K.2, 52.204-8 Annual
              Representations and Certifications.
              The offeror(s) shall include the following
              information in this section of its Business
L.26.3.6 1.
              Proposal a statement of financial condition of
              the offeror(s).
              The offeror(s) shall include the following
              information in this section of its Business
L.26.3.6 2.
              Proposal demonstration of prior satisfactory
              performance.
              The offeror(s) shall include the following
              information in this section of its Business
              Proposal demonstration of adequate financial
L.26.3.6 3.
              resources or the ability to obtain such
              resources prior to award in order to
              successfully perform the contract.
              The offeror(s) shall include the following
              information in this section of its Business
              Proposal demonstration of the ability to
L.26.3.6 4.   comply with the required or proposed delivery
              schedule, taking into consideration all existing
              business commitments, both commercial and
              Government.



                                          160
                                Procurement Sensitive
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                                     See FAR 3.104
                          INL PROCUREMENT SENSITIVE


  RFP                                                              Comply     Proposal
                               Requirement
Reference                                                         (Yes/No)    Reference
              The offeror(s) shall include the following
              information in this section of its Business
L.26.3.6 5.
              Proposal demonstration of a satisfactory
              record of integrity and business ethics.
              The offeror(s) shall include the following
              information in this section of its Business
              Proposal demonstration of the necessary
L.26.3.6 6.
              organization, experience, operational controls,
              and technical skills, or the ability to obtain
              them prior to award.
              The offeror(s) shall include the following
              information in this section of its Business
L.26.3.6 7.   Proposal demonstration of the necessary
              accounting controls or the ability to obtain
              them prior to award
              The offeror(s) shall include the following
              information in this section of its Business
L.26.3.6 8.   Proposal demonstration that the offeror(s) is
              otherwise qualified and eligible to receive an
              award under applicable laws and regulations
              If two or more parties have formed a
              partnership or joint venture (see FAR Subpart
              9.6) for the purposes of submitting a proposal
 L.26.3.7     under this solicitation and, if selected, would
              perform the contract as a single entity, they
              must submit the Corporate Charter, By-Laws,
              or Joint Venture or Partnership Agreement.
              In addition, the teaming arrangements must
              be identified, company relationships must be
 L.26.3.7     fully disclosed and respective responsibilities
              and method of work must be expressly
              stipulated.
              The joint venture or partnership agreement
              must include a full discussion of the
              relationship between the organizations,
              including identification of the organization,
 L.26.3.7     which will have responsibility for negotiation of
              the resultant contract and task orders, which
              organization will have accounting
              responsibility, how work will be allocated, and
              profit or fee, if any, shared.


                                          161
                                Procurement Sensitive
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                                     See FAR 3.104
                         INL PROCUREMENT SENSITIVE


  RFP                                                            Comply       Proposal
                              Requirement
Reference                                                       (Yes/No)      Reference
             In addition, the principals to the joint venture
             or partnership agreement must agree to be
             jointly and severally liable for the acts or
 L.26.3.7
             omissions relating to the contract. Written
             evidence of such agreement is required with
             the proposal.




                                          162
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                                     See FAR 3.104
                          INL PROCUREMENT SENSITIVE


Volume IV Price Compliance Cross-Reference Table

   RFP                                                              Comply     Proposal
                               Requirement
Reference                                                          (Yes/No)    Reference
  L.26.4      The offeror shall complete Table 1
  L.26.4      The offeror shall complete Table 2
  L.26.4      The offeror shall complete Table 3
  L.26.4      The offeror shall complete Table 4
  L.26.4      The offeror shall complete Table 5
  L.26.4      The offeror shall complete Table 6
  L.26.4      The offeror shall complete Table 7
  L.26.4      The offeror shall complete Table 8
              The proposed applicable ceiling indirect cost
              rate(s) under Travel in Tables 5 through 8
  L.26.4.4    must match the respective proposed ceiling
              indirect cost rate(s) in Table 2 (Ceiling Indirect
              Cost Rates).
              Offerors shall provide detail spreadsheet(s) (in
              Excel and hard copy) for Table 3 that shows
  L.26.4.4    for each performance year the build-up of
              each proposed NTE fully-loaded hourly labor
              rate.
              Offerors shall identify on the build-up
              schedule: the proposed unloaded hourly labor
              rate, each proposed fringe benefits element (if
              not included in an indirect cost pool), each
              proposed fringe benefits cost (if not included
  L.26.4.4
              in an indirect cost pool), each proposed
              indirect cost rate element, each proposed
              indirect cost rate, each proposed indirect cost,
              proposed profit percentage, and proposed
              profit dollar amount.
              Offerors shall provide, on their detail
              spreadsheet(s) (in Excel and hard copy) for
  L.26.4.4
              Table 3, a crosswalk from each RFP-specified
              labor category to the internal labor category.
              Offerors shall specify, on their detail
              spreadsheets (in Excel and hard copy) for
              Table 3, whether each proposed NTE fully-
              loaded hourly labor rate applies to labor
  L.26.4.4
              performed by 1) the offeror; 2) subcontractor
              offeror(s); and/or 3) divisions, subsidiaries, or
              affiliates of the offeror under a common
              control.

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  RFP                                                               Comply    Proposal
                              Requirement
Reference                                                          (Yes/No)   Reference
             Offerors shall show (with formulas) in the
             Excel Tables 5 through 8 (excluding where the
             Government provided formulas) the arithmetic
             process by which they calculated their
             proposed costs and prices. Offerors shall
 L.26.4.4    show (with formulas) in their Excel detail
             spreadsheets the arithmetic process by which
             they calculated their proposed NTE fully-
             loaded hourly labor rates in Table 3. Offerors
             shall not hide or lock any rows, columns, or
             cells that contain proposed data.
             Each proposed NTE fully-loaded hourly labor
             rate in Table 3 shall consist of a proposed
             unloaded hourly rate, fringe benefits (if not
             part of applicable indirect costs), applicable
             indirect costs, and profit. It shall not consist of
             any other costs. Any cost elements included
 L.26.4.4    in the proposed and negotiated NTE fully-
             loaded hourly labor rates (at the contract
             level) and proposed and negotiated fixed fully-
             loaded hourly labor rates (at the task order
             level) shall not be charged as a material or
             other direct cost (at the contract or task order
             level).
             Offerors shall identify, in their Price Volume
             narrative, the basis of estimate of their
             proposed unloaded hourly labor rates and
 L.26.4.4
             indirect cost rates that comprise their
             proposed NTE fully-loaded hourly labor rates
             in Table 3/Section B.9.
             Offerors shall identify, in their Price Volume
             narrative, the basis of estimate of their
             proposed unloaded hourly labor rates and
 L.26.4.4
             indirect cost rates that comprise their
             proposed NTE fully-loaded hourly labor rates
             in Table 3.
             Offerors shall verify, in their Price Volume
             narrative, that the proposed NTE fully-loaded
 L.26.4.4    hourly labor rates in Table 3 are
             representative of the skill level required and
             work to be performed under the contract.


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  RFP                                                            Comply       Proposal
                              Requirement
Reference                                                       (Yes/No)      Reference
             For Table 1, offerors shall add or delete rows
 L.26.4.4    as necessary. Offerors shall propose their
             most current provisional billing rates.
             Each row will apply to a different Contractor
 L.26.4.4    Fiscal Year Period, which offerors shall
             identify in the right-most column.
             For Table 2, offerors shall add or delete rows
 L.26.4.4
             as necessary.
             Each row will apply to a different Contractor
 L.26.4.4    Fiscal Year Period, which offerors shall
             identify in the right-most column.
             Offerors shall identify, in their Price Volume
 L.26.4.4    narrative, the number of hours in their normal
             workweek.
             The offeror shall include a copy of its policy
 L.26.4.4    addressing uncompensated overtime with its
             proposal.
             Offerors shall identify, in their Price Volume
 L.26.4.4
             narrative, their proposed subcontractors.
             Offerors, in accordance with FAR 15.404-3(b)
             (―Subcontract Pricing Considerations‖), shall
             conduct appropriate cost or price analyses to
             establish the reasonableness of proposed
             subcontract prices, and include, in their Price
             Volume narrative, the results of these
             analyses. Results shall be in the form of
             subcontractor offerors‘ proposed/negotiated
             fully-loaded hourly labor rates and
             accompanying basis for the (prime) offeror‘s
 L.26.4.4    determination of fair and reasonable
             subcontractor offerors‘ proposed/negotiated
             fully-loaded hourly labor rates. At this time,
             the Government does not require submission
             of subcontractor offerors‘ build-up of their
             proposed/negotiated fully-loaded hourly labor
             rates, but the (prime) offeror shall show on its
             build-up schedule any applicable indirect
             costs and profit it applied to the subcontractor
             offerors‘ proposed/negotiated fully-loaded
             hourly labor rates.



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SECTION J.7      INVOICE TEMPLATE
Attachment J.7.1- Invoice Summary Page




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Attachment J.7.2 - US Department of State – GFSC Office of Claims Invoice
Approval Form




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Attachment J.7.3 - Public Voucher for Purchases and Services Other than
Personnel Standard Form 1034




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Attachment J.7.4 - Invoice Summary Report




 Item   Description   Itemized   RefDecNo   Ordered    Unit   Funded   Expended   Available   Invoice   Invoice   Invoice   …   Invoice
 Line                 AcctLine                Qty      Cost   Amount    Amount    Amount         #1        #2        #3         #N (last
   #                                                                                                                            month)
 111    CLIN 1234        1       12345678    100        1     1,000      800        200        100        50        50            25
 123    CLIN 4321     2/3/2004   12345678     10        10    5,000      500       4,500        20        20       100            100
  …
                                                      TOTAL   10,000    8,000      10,000      350       125       200            500




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SECTION J.8        POSITION DESCRIPTIONS
J.8.1                Police Advisors


International civilian police advisors work typically involves assessing, monitoring,
advising and mentoring the local civil police in order to ensure that law and order are
maintained effectively and impartially according to democratic policing principles, and
that human rights and fundamental freedoms are fully protected.
J.8.1.1              Police Advisor I
General Responsibilities:
-   Level I Police Advisors may involve performing the full range of law enforcement and
    policing functions, such as patrolling and responding to calls such as burglary, theft,
    assault, sexual assault, murder, disturbances and family disputes. Other duties may
    be enforcing traffic laws, issuing citations, apprehending violators, preparing and
    submitting reports of patrol activities. In addition, below are specific responsibilities
    for two common types of Level I Police Advisors, trainers and mentors.
-   Level I Police Advisor trainers: Advisors assigned as trainers will instruct local police
    officers in areas such as police patrol operations, police ethics, investigative
    methods and techniques, search and seizure requirements, firearms, defensive
    tactics, law and community relations. Advisors may also be required to assess
    training needs and current programs in order to propose new courses, determine the
    feasibility and effectiveness of proposed courses and identify instructors and
    resources in order to implement new courses. Advisors may be required to develop
    curriculum and instruct in a classroom or field setting in the knowledge, techniques
    and procedures necessary to execute the duties of police officers.
-   Level I Police Advisor Mentors: Advisors assigned as mentors will interact on a
    frequent basis with members of the host nation law enforcement organization,
    observing, monitoring and advising host nation personnel on the full range of law
    enforcement responsibilities and capabilities. Mentors do not typically engage in
    classroom training, but provide key on the job guidance and support to host nation
    law enforcement personnel.


Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, Level I Police Advisor
    trainers shall be certified as instructors by an accredited U.S. federal, state municipal
    or county law enforcement entity.
J.8.1.2              Police Advisor II
General Responsibilities:
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-   Level II Police Advisors may serve as first-line supervisors and/or specialists. They
    may be responsible for several Level I Police Advisors, or have responsibility for a
    specific project. They shall direct and coordinate the activities of members of the
    U.S. contingent and/or providing expertise in specialized law enforcement functions.
    In addition, below are specific responsibilities for two common types of Level II
    Police Advisors, trainers and specialists.
-   Level II Police Advisor supervisors explain general orders, messages and decisions
    of senior advisor staff to subordinates. They also keep all subordinates informed of
    changes in regulations and policies, implications of new or amended laws and new
    techniques in police work; Investigate charges of inefficiency or neglect of duty
    against contingent members and file report or charges based on the findings.
-   Level II Police Advisor specialists will typically be assigned to mentor or train at an
    advanced or specialized level, and require additional expertise and/or additional
    certifications/licenses in their area of expertise. Advisors may be recruited to
    provide specialized training, mentoring or other support in critical needs areas such
    a border control/patrol, crimes against persons, property crimes investigations, court
    security, intelligence, customs, crime scene investigation, dignitary protection, civil
    disorder, organized crime and anti-corruption. Specialists may serve as trainers,
    mentors or senior advisors depending on the needs of the mission and the expertise
    of the individual candidate.
Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, Level II Police Advisor
    supervisors shall have five years full-time experience in a supervisory law
    enforcement position with some documented internal affairs experience
-   In addition to meeting the basic minimum requirements, Level II Police Advisor
    specialists must demonstrate at least three years specialized experience in areas
    directly related to their mission responsibility, including any and all appropriate
    certifications and licenses.
J.8.1.3               Police Advisor III
General Responsibilities:
-   Level III Police Advisors typically serve as senior mission leaders, responsible for
    proper distribution of assigned personnel based on need and ability (where
    appropriate), prompt and complete handling of special assignments, identifying
    training needs of contingent personnel and arranging necessary training; keeping all
    subordinate personnel informed on all matters pertaining to special assignments and
    CJPS directives.
-   Level III Police Advisors specialists typically serve at the level of training director (for
    training specialists), senior mentor to host nation command staff or senior advisor to
    INL or other USG personnel on matters of special expertise.
Requirements:
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-   In addition to the minimum requirements in Section C.3.1.2, Level III Police Advisors
    must demonstrate ten years of progressively responsible experience in police
    management and supervision, visionary skills and ability to form strong partnerships
    in a diverse culture.
-   Level III Police Advisors shall also have one of the following: a Bachelor‘s degree in
    criminal justice/law enforcement or related field; an advanced degree; or law
    enforcement command training through FBI, PERF, SPI, Northwestern, etc.
J.8.1.4              Police Advisor IV
General Responsibilities:
-   Level IV Police Advisors typically serve as leaders (e.g. Contingent Commanders)
    for smaller missions or deputy leaders (e.g. Deputy Contingent Commanders) for
    large and/or complex missions. Level IV Police Advisors function at the senior
    executive level and set overall mission direction, working closely with INL. They
    liaise regularly with USG, senior host government, and international actors.
-   On rare occasions, Level IV Police Advisors may serve in very senior specialist
    roles.
Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, Level IV Police Advisors
    must demonstrate twelve years of progressively responsible experience in police
    management and supervision, visionary skills and ability to form strong partnerships
    in a diverse culture.
-   Level IV Police Advisors shall also have one of the following: a Bachelor‘s degree in
    criminal justice/law enforcement or related field; an advanced degree; or law
    enforcement command training through FBI, PERF, SPI, Northwestern, etc.
-   Overseas experience in senior level positions (Level III equivalent) on international
    civilian police assistance missions is strongly desired.
J.8.1.5              Police Advisor V
General Responsibilities:
-   Level V Police Advisors serve as senior-most leaders (e.g. Contingent
    Commanders) for large and/or complex missions, serving at the senior executive
    level. Level V Police Advisors set overall mission direction, working closely with
    INL. They liaise regularly with USG, senior host government, and international
    actors.
Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, Level V Police Advisors
    Level must demonstrate fifteen years of progressively responsible experience in
    police management and supervision, visionary skills and ability to form strong
    partnerships in a diverse culture.
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-   Level V Police Advisors must have at least two years experience in senior level
    positions (Level IV equivalent) on international civilian police assistance missions.
J.8.2                Corrections Advisors
Corrections Advisors will provide a broad range of advice and technical assistance on
corrections assistance issues.
J.8.2.1              Corrections Advisor I
General Responsibilities:
-   Assess, monitor and advise local corrections officers as they perform their duties.
-   May enforce the rules and regulations governing a correctional facility. This includes
    the confinement, safety, health and protection of inmates as well as supervising the
    various work assignments of inmates.
-   May also involve the selection, screening and training of local correction officer
    candidates. Such work seeks to reform and develop the local civil police and
    corrections systems, or to create a new system where none exists.
-   Corrections Advisors will assess existing incarceration structures and facilities and
    make recommendations to senior government, prison/corrections/probation/parole
    and criminal justice officials to develop and/or strengthen structures, facilities and
    programs, with due regard for human rights.
-   Assessments and recommendations may be in countries with records of gross
    violations of human rights.
-   Assessors may have to work with other international and local officials and
    international organizations in developing assessments and recommendations.
Requirements
-   In addition to the minimum requirements in Section C.3.1.2, Advisors must have
    graduated from federal or state-certified corrections, probation/parole academy of at
    least 120 hours in length.
-   Current certifications in first aid, less-than-lethal systems, chemical agents.
-   Excellent analytical and communication skills.
J.8.2.2            Corrections Advisor II
General Responsibilities:
-   Level II Corrections Advisors may serve as supervisors, directing and coordinating
    the activities of members of the U.S. contingent. Supervisors explain general
    orders, messages and decisions of command staff to subordinates. Supervisors
    also: keep all subordinates informed of changes in regulations and policies,
    implications of new or amended laws and new techniques in police work; Investigate
    charges of inefficiency or neglect of duty against contingent members; and files
    report or charges based on the findings.
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-   Level II Corrections Advisors, non-supervisors will typically be assigned to mentor or
    train at an advanced or specialized level and require additional expertise and/or
    additional certifications/licenses
Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, candidates for
    Corrections Advisor Level II shall have at least 2 years experience in a managerial
    role (at the rank of sergeant or its equivalent or higher) in a prison or correctional
    facility of at least 100-beds, or 3 years in a probation or parole program as a section
    lead or higher of an office.
J.8.2.3            Corrections Advisor III
General Responsibilities:
-   Level III Corrections Advisors typically serve as senior mission leaders in a
    command staff position, responsible for proper distribution of assigned personnel
    based on need and ability (where appropriate); prompt and complete handling of
    special assignments, for identifying training needs of contingent personnel;
    arranging necessary training; and keeping all subordinate personnel informed on all
    matters pertaining to special assignments and directives.
-   Level III Corrections Advisors in a non-supervisory role typically serve at the level of
    training director (for training specialists), senior mentor to host nation command staff
    or senior advisor to INL or other USG personnel on matters of special expertise.
Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, level III Corrections
    Advisors must demonstrate eight years of progressively responsible experience in
    corrections/probation, including at three years in management and supervision (at
    the rank of associate warden or its equivalent in a facility of at least 200-beds or
    probation field office manager, or its equivalent), visionary skills and ability to form
    strong partnerships in a diverse culture.
-   Level III Corrections Advisors must possess at least an Associate‘s degree in
    criminal justice, a social science, business, or accounting from an accredited college
    or university.
J.8.2.4               Corrections Advisor IV
General Responsibilities:
-   Level IV Corrections Advisors typically serve as leaders (e.g. Contingent
    Commanders) for smaller missions or deputy leaders (e.g. Deputy Contingent
    Commanders) for large and/or complex missions. Level IV Corrections Advisors
    function at the senior executive level and set overall mission direction, working
    closely with INL. They liaise regularly with USG, senior host government, and
    international actors.

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-   On rare occasions, Level IV Corrections Advisors may serve in very senior specialist
    roles.
Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, Level IV Corrections
    Advisors must demonstrate ten years of progressively responsible experience in
    corrections, of which four years must have been in senior management and
    supervision (at the rank of warden or the equivalent of a facility of at least 500-beds
    or probation district or regional supervisor), visionary skills and ability to form strong
    partnerships in a diverse culture.
-   Level IV Corrections Advisors shall also have a Bachelor‘s degree in criminal
    justice/law enforcement, a social science, business, accounting, or engineering or
    related field; or an advanced degree or law enforcement command training.
-   Overseas experience in senior level positions (Level III equivalent) on international
    corrections assistance missions is strongly desired.
J.8.2.5               Corrections Advisor V
General Responsibilities:
-   Level V Corrections Advisors serve as senior-most leaders (e.g. Contingent
    Commanders) for large and/or complex missions, serving at the senior executive
    level. Level V Corrections Advisors set overall mission direction, working closely
    with INL. They liaise regularly with USG, senior host government, and international
    actors.


Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, Level V Corrections
    Advisors must demonstrate twelve years of progressively responsible experience in
    corrections, four years of which must have been in senior-level management and
    supervision (regional director or its equivalent), visionary skills and ability to form
    strong partnerships in a diverse culture.
-   Level V Corrections Advisors must have at least two years experience in senior level
    positions (Level IV equivalent) on international corrections assistance missions.
-   Level V Corrections Advisors shall also have one of the following: a Bachelor‘s
    degree in criminal justice/law enforcement, a social science, business, accounting,
    or engineering or related field; an advanced degree; or law enforcement command
    training.
J.8.3                 Justice Advisors
Justice Advisors will provide a broad range of advice and technical assistance on
criminal justice issues to senior officials.

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J.8.3.1              Justice Advisor I
General Responsibilities
-   Level I Justice Advisors may provide advice and assistance to draft new legal codes
    and procedures, train local officials on new codes and procedures (including training
    local trainers), and provide advice and guidance on managing and prosecuting
    complex criminal cases. Specialists may have to work with other international and
    local officials and international organizations.
Requirements
-   In addition to the minimum requirements in Section C.3.1.2, advisors shall be
    licensed to practice law, except for specialized professional positions within the
    criminal justice system, such as court administrators.
-   Advisors shall have at least 3 years of criminal trial experience as a criminal defense
    attorney, prosecutor, judge, or court administrator.
-   Excellent analytical and communication skills
J.8.3.2              Justice Advisor II
General Responsibilities
-   Level II Justice Advisors generally include advisors with judicial and other advanced
    expertise and may include responsibilities such as assessing existing judicial
    structures and institutions and make recommendations to senior government,
    judicial, and criminal justice officials to develop and/or strengthen a competent
    independent judicial system.
-   Level II Justice Advisors may serve as first-line supervisors in mission, responsible
    for the activities of numerous Level I Justice Advisors.
-   Assessments and recommendations may be in countries with no existing
    independent judicial system. Assessors may have to work with other international
    and local officials and international organizations in developing assessments and
    recommendations.
Requirements
-   In addition to the minimum requirements in Section C.3.1.2, Level II Justice Advisors
    should have at least 5 years of criminal trial experience as a criminal defense
    attorney, prosecutor, judge, or court administrator, or at least three years criminal
    trial experience combined with one year of experience serving in international rule of
    law programs.
J.8.3.3              Justice Advisor III
General Responsibilities



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-   Level III Justice Advisors include senior advisors with advanced judicial expertise or
    advisors serving as senior level mentors to high level host nation officials. Level III
    Justice Advisors may also serve as supervisors or leadership staff.
Requirements
-   In addition to the minimum requirements in Section C.3.1.2, Level III Justice
    Advisors serving as supervisors shall have at least 5 years supervisory and
    management experience.
-   In addition to meeting the basic minimum requirements, non-supervisory Level III
    Justice Advisors shall have at least 10 years experience as a criminal defense
    attorney, prosecutor, judge, or court administrator, or at least 3 years criminal trial
    experience combined with at least 3 years of experience serving in overseas
    international rule of law programs.
J.8.3.4               Justice Advisor IV
General Responsibilities
-   Level IV Justice Advisors typically serve as leaders (e.g. Chief of Team) for smaller
    missions or deputy leaders (e.g. Deputy Chief of Team) for large and/or complex
    missions. Level IV Justice Advisors function at the senior executive level and set
    overall mission direction, working closely with INL. They liaise regularly with USG,
    senior host government, and international actors.
-   On rare occasions, Level IV Justice Advisors may serve in very senior specialist
    roles.
Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, Level IV Justice
    Advisors must demonstrate ten years of progressively responsible experience in
    criminal law practice or at least five years criminal trial experience combined with
    five years of experience implementing international rule of law programs (of which at
    least 3 years shall have been overseas.
-   Level IV Justice Advisors serving as supervisors shall have at least seven years
    supervisory and management experience and shall exhibit visionary skills and
    possess the ability to form strong partnerships in a diverse culture.
-   Overseas experience in senior level positions (Level III equivalent) on international
    rule of law assistance is strongly desired.
J.8.3.5               Justice Advisor V
General Responsibilities
-   Level V Justice Advisors serve as senior-most leaders (e.g. Chief of Team) for large
    and/or complex missions, serving at the senior executive level. Level V Justice
    Advisors set overall mission direction, working closely with INL. They liaise regularly
    with USG, senior host government, and international actors.
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Requirements:
-   In addition to the minimum requirements in Section C.3.1.2, Level V Justice Advisors
    must demonstrate twelve years of progressively responsible experience in criminal
    law practice or at least five years criminal trial experience combined with seven
    years of experience implementing international rule of law programs (of which at
    least four years shall have been overseas).
-   Level V Justice Advisors serving as supervisors shall have at least seven years
    supervisory and management experience and shall exhibit visionary skills and
    possess the ability to form strong partnerships in a diverse culture.
-   Level V Justice Advisors must have at least two years experience in senior level
    positions (Level IV equivalent) on international rule of law assistance missions,
    preferably with positions equivalent to ―Chief of Party.‖




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SECTION J.9       ADVISOR EQUIPMENT
J.9.1             Advisor Equipment
The following is a list of potential personal equipment that may be provided to advisors,
as required for each task order. This list is not exhaustive and may be modified,
reduced or expanded depending on the specific requirements of individual
missions/task orders.
          1. Boots (winter/summer)
          2. Socks
          3. Dress shoes
          4. Turtleneck shirt
          5. Sweater
          6. Dress shirt (short sleeve/long sleeve)
          7. Dress pants
          8. BDU shirt
          9. BDU pants
          10. Thermal underwear
          11. Cold weather gloves
          12. Polo shirts (LS and SS)
          13. v-neck sweater
          14. Ties
          15. Watch Cap
          16. All weather jacket/pants
          17. Nametags
          18. Shield
          19. Identification credential
          20. Thermal tops/pants
          21. Parka
          22. Gloves
          23. Duffel bag
          24. Flashlight (w/ batteries/bulbs)
          25. Flashlight holder
          26. Inner/outer leather belts
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      27. Military web belt
      28. Pocket tool
      29. US flag patch
      30. Latex gloves
      31. Latex Glove Pouch
      32. First aid kits
      33. 9MM weapon w/ holster
      34. Magazines/pouches
      35. Holsters
      36. Handcuffs w/ case
      37. Radio pouch
      38. OC Spray pouch
      39. OC Spray
      40. Asp baton pouch
      41. Keepers
      42. Baton
      43. Double magazine flashlight w/ pouch (rechargeable?)
      44. Raid jacket
      45. Sleeping bag
      46. Fanny pack
      47. Gun cleaning kit
      48. Weapon lock and key
      49. Reflective traffic vest
      50. Soft body armor
      51. BDU sets
      52. Winter/summer uniform shirts
      53. Brassard, police
      54. Brassard, Gore-Tex
      55. Riot shield
      56. Riot helmet
      57. Riot baton
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      58. Shin guards, elbow guards
      59. Gas mask
      60. Gas mask holder/pouch
      61. Duty ammo
      62. Yak-Trax (winter)
      63. Laptop and related portable computing equipments
      64. Cell phone
      65. SAT phone
      66. Short wave radio
      67. GPS navigation system




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J.10     CRIMINAL JUSTICE PROGRAM SUPPORT RESUME FORMAT
TEMPLATE



                         I. COVER SHEET (1 page maximum)


A. Application Date: (MMDDYYYY) Position:


(All acronyms must be spelled out or candidate will be disapproved)


First Name:


Last Name:


Contractor:


B. Contractor review verification:


Submittal of this bio by the contractor indicates the contractor has reviewed the
bio and the candidate meets the minimum qualifications for the labor category.


Reviewer #1: Name: Date of Review: (MMDDYYYY)


Approved:           Disapproved:         Insufficient Data:


Comments:



Reviewer #2 Name: Date of Review: (MMDDYYYY)



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Approved:            Disapproved:               Insufficient Data:


Comments:


C. Previous INL Mission Experience: (Yes/No) (Provide Mission and Dates) (List all
Labor Categories and dates of approval the above individual has been approved for in
the past.)


D. Minimum qualifications needed for the position applying for. (Be sure to
conform to the requirements set forth in Section C or other applicable sections of the
CJPS contract.)




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                  II. CANDIDATE QUALIFATIONS AND EXPERIENCE
                                     (1 page maximum)
                       (Copy and paste additional tables as needed)
                          (Candidates shall complete this portion)


A. Employment:


Company Name &              Dates of Employment:        Duration of Employment:
Position Held               From-To                     Years/Months


Date: (MMDDYYYY)
Brief description supporting labor category applying for:
Bullet points describing position, responsibilities, and role



Company Name &              Dates of Employment:        Duration of Employment:
Position Held               From-To                     Years/Months


Date: (MMDDYYYY)
Bullet points describing position, responsibilities, and role



Brief description supporting labor category applying for:



B. Education/Training Certifications:
(Name of school/ Type of Training/ Agency Name/ Location/ MMDDYYYY / Duration of
Training)



C. Instructing Certification (if applicable):
(List only specific Instructor Certifications to the positions applying for)

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D. Military Service Record or Law Enforcement Experience (brief summary):


E. Other (list awards, public speeches, relevant published material):


F. Languages and fluency/level:




                     III. CANDIDATE PERSONAL INFORMATION



Last Name: First Name: Middle Name:


Social Security Number: (Last 4 digits only)


Citizenship: U.S.A
.
Date of Birth: (MMDDYYYY)


Place of Birth:


Current Home Address:
Street:
City:
State: ZIP:


Contact Phone: (NPA-NXX-XXXX)


E-mail:
U.S. Tourist Passport Number: Issuing Office:
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Date of Expiration: (MMDDYYYY)


The advisor grants permission for his/her resume to be submitted:


Signature of advisor:




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SECTION J.11     RESERVED




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SECTION J.12        WORKPLAN TEMPLATE
To facilitate INL direction of bilateral missions, the Contractor may be required to
prepare a work plan that shall guide the mission advisors by identifying the specific
goals, tasks, and deliverables over a given period of performance. As outlined in
Section C.3.4.4, t he following is the template that the Contractor shall use to prepare
the work plan.
1. OVERVIEW
   1.1. Introduction
       Describe the events, activities, participants, and timeline that led INL to establish
       and fund the project.
   1.2. Methodology
       Describe the events, activities, participants, and timeline that led to the
       development of the work plan.
   1.3. Objective
       Describe the benefits, achievements, and/or improvements that are expected as
       a result of the project.
       List the key programmatic results expected.
   1.4. Approach
       Provide an overview of how the Contractor plans to achieve the programmatic
       results.
       Provide a list of specific actions, techniques to be used in achieving the
       programmatic results.
   1.5. Work Plan Summary
       List the major programmatic components of the work plan.
2. COMPONENT 1
   2.1. Objective
       Identify the objective of Component 1.
   2.2. Challenges
       Discuss the parameters (workload, staffing, environment, condition of
       infrastructure, limitations, and deficiencies) that are associated with Component
       1.
       Provide an overall assessment of the impact of these parameters on the
       likelihood of success of Component 1.
   2.3. Resources
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       Identify (by name) the Contractor personnel that will provide support to the
       activities associated with Component 1.
       If the names of Contractor personnel that will provide support to these activities
       are not know at the time the work plan is issued, provide the skills required of
       the Contractor personnel to be named later.
   2.4. Activity A
      2.4.1. Activity Description
      Describe the first activity that will be performed is support of Component 1.
      Where possible, include any sub-activities and a discussion of how the activity
      will be accomplished. Examples of activities include evaluate a process, arrange
      for training, update a system, prepare a deliverable, and conduct a workshop.
      2.4.2. Output Description
      Describe the first output that will result from completing the first activity. Indicate
      if the output will be included in a deliverable or if the output is information needed
      to complete subsequent activities.
      2.4.3. Deliverable
      Provide the name of the deliverable that will document the output of the activity.
      2.4.4. Timeline
      Provide the date that the deliverable will be completed.
For each additional activity to be completed in support of Component 1, include the
same information as shown in Section 2.4
For each additional component, include the same information as shown in Section 2
Appendix A – Procurement Plan
      If the work plan requires the procurement of equipment (e.g., computer
      hardware, communications equipment, software, office supplies, office
      equipment, furniture, vehicles), a procurement plan is prepared.
Introduction – Overview
      Provide a discussion of what Component(s) and activity(s) require the
      procurement of equipment. Include a discussion of the procurement strategy and
      who will oversee the procurement process.
Procurement Estimate
      Provide an estimate for procuring the equipment.
Procurement List
     Provide a table that lists the equipment to be procured. The columns of the table
     include:
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1. Type of item to be procured (e.g., IT, office equipment, furniture, vehicles)
2. Item to be procured (e.g., generic name, specifications, features, capabilities)
3. Unit (e.g., unit, dozen, box)
4. Quantity
5. Justification -- provide a reason for procuring the item (e.g., to connect wireless
   devices, to print reports, to be used in crime scene investigations)




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SECTION J.13       ACRONYM LIST
ACO                             Administrative Contracting Officer
BPA                             Blanket Purchase Agreement
CAS                             Cost Accounting Standards
CCR                             Central Contractor Registration
CD-ROMs                         Compact Disk Read Only Memory‘s
CivPol                          Civilian Police
CJPS                            Criminal Justice Program Support
CLIN                            Contract Line Item Number
CO                              Contracting Officer
CONUS                           Continental United States
COR                             Contracting Officer's Representative
COTS                            Commercial Off the Shelf
DoS                             U.S. Department of State
DPM                             Deputy Program Manager
DS                              Department of State Bureau of Diplomatic Security
DSSR                            Department of State Standardize Regulations
DUNS                            Data Universal Numbering System
EFT                             Electronic Funds Transfer
EPCRA                           Emergency Planning and Community Right-to-Know
                                Act of 1986
EU                              European Union
FAA                             Foreign Assistance Act of 1961
FAR                             Federal Acquisition Regulations
FTR                             Federal Travel Regulations
GAO                             General Accounting Office
GFP                             Government Furnished Property
GSA                             General Services Administration
IDIQ                            Indefinite Delivery Indefinite Quantity

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                             INL PROCUREMENT SENSITIVE


INL                              Bureau of International Narcotics and Law
                                 Enforcement Affairs
IRS                              Internal Revenue Service
IT/Comm                          Information Technology and Communications
JPEG                             Joint Photographic Experts Group
LMS                              Life and Mission Support
M&E                              monitoring and evaluation
MOBs                             Management Oral Boards
MPIN                             Marketing Partner Identification Number
MREs                             Meals Ready to Eat
MWR                              Morale, Welfare and Recreation
NAICS                            North American Industry Classification System
OPSEC                            Operational Security
ORCA                             Online Representations and Certifications Application
OSCE                             Organization for Security and Cooperation in Europe
PM                               Program Manager
POST                             Police Officer Standards and Training
PPA                              Pollution Prevention Act of 1990
PPIRS                            Past Performance Information Retrieval System
PRB                              POSTRETIREMENT BENEFITS
QASP                             Quality Assurance Surveillance Plan
QCP                              Quality Control Plan
RFP                              Request for Proposals
SAR                              Specifically Authorized Representative
SF                               Standard Form
SIC                              Standard Industrial Classification
SOW                              Statement of Work
SSA                              Source Selection Authority
TIN                              Taxpayer Identification Number
UN                               United Nations

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USG                          U.S. Government
USGBN                        USG backbone network




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SECTION J.14      SERIOUS INCIDENT REPORT FORMAT


SERIOUS INCIDENT REPORT
Bureau of International Narcotics                         & Law Enforcement Affairs


INL Reference     Click here to enter text.   Company                Click here to enter
No.                                           Reference No.          text.


REPORTING INFORMATION
Company:          Click here to enter text.   Sub-               Click here to enter text.
                                              Contractor:


Incident Date:    Click here to enter a        Report Date:      Click here to enter a
                  date.                                          date.
Incident Time:    Click here to enter text.   Report Time:       Click here to enter text.
Incident          Click here to enter text.   Reporting          Click here to enter text.
Location:                                     Method:


Point of          Click here to enter text.   Reported By:       Click here to enter text.
Contact:
Position Title:   Click here to enter text.   Position Title:    Click here to enter text.
Email:            Click here to enter text.   Email:             Click here to enter text.
Telephone:        Click here to enter text.   Telephone:         Click here to enter text.


Report Type:      Choose an item.             Photos            Choose an item.
                                              Attached:




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     INCIDENT PARTICIPANTS
     Type    Full Name    Sex        DOB       Nationalit   Locatio E-        Telephon
                                               y            n       mail      e
     Choo                 Choose
     se an                an item.
     item.
     Choo                 Choose
     se an                an item.
     item.
     Choo                 Choose
     se an                an item.
     item.
     Choo                 Choose
     se an                an item.
     item.
     Choo                 Choose
     se an                an item.
     item.
     Choo                 Choose
     se an                an item.
     item.


Brief Incident            Click here to enter text.
Description:



INJURIED PARTIES (if applicable)
Contract              Choose an item.
Personnel:
Host Country          Choose an item.
Nationals:
Coalition Forces:     Choose an item.


PROPERTY/GOVERNMENT FURNISHED EQUIPMENT/EVIDENCE
Status           Description                     Value           Current Location


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Choose an
item.
Choose an
item.
Choose an
item.
Choose an
item.
Choose an
item.
Choose an
item.


NARRATIVE




FURTHER ACTION
Investigation:           Choose an item.


Investigative Organization
Contractor:              Choose an item.

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U.S. Military:              Choose an item.
U.S. Embassy (RSO):         Choose an item.
Other Agency:               Choose an item.
Click here to enter text.


Additional                  Click here to enter text.
Comments:




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      Section K: Representations, Certificates, and Other Statements of Offerors


K.1                    PROVISIONS INCORPORATED BY REFERENCE
Far Source             Title and Date
52.203-11              Certification and Disclosure Regarding Payments to Influence
                       Certain Federal Transactions (Sept 2007)
52.204-5               Women-Owned Business (Other Than Small Business) (May 1999)
52.222-26              Equal Opportunity (Mar 2007)
52.222-38              Compliance with Veterans‘ Employment Reporting Requirements
                       (DEC 2001)
K.2                    PROVISIONS INCORPORATED IN FULL TEXT
52.203-2        Certificate of Independent Price Determination (Apr 1985)
  (a) The offeror certifies that—
    (1) The prices in this offer have been arrived at independently, without, for the
purpose of restricting competition, any consultation, communication, or agreement with
any other offeror or competitor relating to—
         (i) Those prices;
         (ii) The intention to submit an offer; or
         (iii) The methods or factors used to calculate the prices offered.
     (2) The prices in this offer have not been and will not be knowingly disclosed by the
offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the
case of a sealed bid solicitation) or contract award (in the case of a negotiated
solicitation) unless otherwise required by law; and
    (3) No attempt has been made or will be made by the offeror to induce any other
concern to submit or not to submit an offer for the purpose of restricting competition.
  (b) Each signature on the offer is considered to be a certification by the signatory that
the signatory—
     (1) Is the person in the offeror‘s organization responsible for determining the prices
being offered in this bid or proposal, and that the signatory has not participated and will
not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this
provision; or


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     (2)(i) Has been authorized, in writing, to act as agent for the following principals in
certifying that those principals have not participated, and will not participate in any
action contrary to paragraphs (a)(1) through (a)(3) of this provision
____________________ [insert full name of person(s) in the offeror’s organization
responsible for determining the prices offered in this bid or proposal, and the title of his
or her position in the offeror’s organization];
       (ii) As an authorized agent, does certify that the principals named in
subdivision (b)(2)(i) of this provision have not participated, and will not participate, in
any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and
       (iii) As an agent, has not personally participated, and will not participate, in any
action contrary to paragraphs (a)(1) through (a)(3) of this provision.
  (c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror must
furnish with its offer a signed statement setting forth in detail the circumstances of the
disclosure.
52.204-3      Taxpayer Identification (OCT 1998)
  (a) Definitions.
  ―Common parent,‖ as used in this provision, means that corporate entity that owns or
controls an affiliated group of corporations that files its Federal income tax returns on a
consolidated basis, and of which the offeror is a member.
  ―Taxpayer Identification Number (TIN),‖ as used in this provision, means the number
required by the Internal Revenue Service (IRS) to be used by the offeror in reporting
income tax and other returns. The TIN may be either a Social Security Number or an
Employer Identification Number.
   (b) All offerors must submit the information required in paragraphs (d) through (f) of
this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and
3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and
implementing regulations issued by the IRS. If the resulting contract is subject to the
payment reporting requirements described in Federal Acquisition Regulation (FAR)
4.904, the failure or refusal by the offeror to furnish the information may result in a
31 percent reduction of payments otherwise due under the contract.
  (c) The TIN may be used by the Government to collect and report on any delinquent
amounts arising out of the offeror‘s relationship with the Government
(31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting

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requirements described in FAR 4.904, the TIN provided hereunder may be matched
with IRS records to verify the accuracy of the offeror‘s TIN.
  (d) Taxpayer Identification Number (TIN).
    o TIN: ____________________________________.
    o TIN has been applied for.
    o TIN is not required because:
    o Offeror is a nonresident alien, foreign corporation, or foreign partnership that
does not have income effectively connected with the conduct of a trade or business in
the United States and does not have an office or place of business or a fiscal paying
agent in the United States;
    o Offeror is an agency or instrumentality of a foreign government;
    o Offeror is an agency or instrumentality of the Federal Government.
  (e) Type of organization.
    o Sole proprietorship;
    o Partnership;
    o Corporate entity (not tax-exempt);
    o Corporate entity (tax-exempt);
    o Government entity (Federal, State, or local);
    o Foreign government;
    o International organization per 26 CFR 1.6049-4;
    o Other ___________________________________.
  (f) Common parent.
    o Offeror is not owned or controlled by a common parent as defined in
paragraph (a) of this provision.
    o Name and TIN of common parent:
      Name ___________________________________
      TIN ____________________________________

52.204-8     Annual Representations and Certifications (FEB 2009)

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  (a)(1) The North American Industry Classification System (NAICS) code for this
acquisition is 561210.
      (2) The small business size standard is that yearly revenue does not exceed $35.5
Million.
   (b)(1) If the clause at 52.204-7, Central Contractor Registration, is included in this
solicitation, paragraph (d) of this provision applies.
     (2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is
currently registered in CCR, and has completed the ORCA electronically, the offeror
may choose to use paragraph (d) of this provision instead of completing the
corresponding individual representations and certifications in the solicitation. The offeror
shall indicate which option applies by checking one of the following boxes:
       [ ] (i) Paragraph (d) applies.
      [ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual
representations and certifications in the solicitation.
  (c)(1) The following representations or certifications in ORCA are applicable to this
solicitation as indicated:
       (i) 52.203-2, Certificate of Independent Price Determination. This provision
applies to solicitations when a firm-fixed-price contract or fixed-price contract with
economic price adjustment is contemplated, unless—
           (A) The acquisition is to be made under the simplified acquisition procedures in
Part 13;
         (B) The solicitation is a request for technical proposals under two-step sealed
bidding procedures; or
         (C) The solicitation is for utility services for which rates are set by law or
regulation.
       (ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence
Certain Federal Transactions. This provision applies to solicitations expected to exceed
$100,000.
       (iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that
do not include the clause at 52.204-7, Central Contractor Registration.
       (iv) 52.204-5, Women-Owned Business (Other Than Small Business). This
provision applies to solicitations that—
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         (A) Are not set aside for small business concerns;
         (B) Exceed the simplified acquisition threshold; and
         (C) Are for contracts that will be performed in the United States or its outlying
areas.
       (v) 52.209-5, Certification Regarding Responsibility Matters. This provision
applies to solicitations where the contract value is expected to exceed the simplified
acquisition threshold.
        (vi) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to
invitations for bids except those in which the place of performance is specified by the
Government.
       (vii) 52.215-6, Place of Performance. This provision applies to solicitations unless
the place of performance is specified by the Government.
       (viii) 52.219-1, Small Business Program Representations (Basic & Alternate I).
This provision applies to solicitations when the contract will be performed in the United
States or its outlying areas.
       (A) The basic provision applies when the solicitations are issued by other than
DoD, NASA, and the Coast Guard.
       (B) The provision with its Alternate I applies to solicitations issued by DoD,
NASA, or the Coast Guard.
        (ix) 52.219-2, Equal Low Bids. This provision applies to solicitations when
contracting by sealed bidding and the contract will be performed in the United States or
its outlying areas.
       (x) 52.222-22, Previous Contracts and Compliance Reports. This provision
applies to solicitations that include the clause at 52.222-26, Equal Opportunity.
        (xi) 52.222-25, Affirmative Action Compliance. This provision applies to
solicitations, other than those for construction, when the solicitation includes the clause
at 52.222-26, Equal Opportunity.
       (xii) 52.222-38, Compliance with Veterans‘ Employment Reporting
Requirements. This provision applies to solicitations when it is anticipated the contract
award will exceed the simplified acquisition threshold and the contract is not for
acquisition of commercial items.


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        (xiii) 52.223-1, Biobased Product Certification. This provision applies to
solicitations that require the delivery or specify the use of USDA–designated items; or
include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under
Service and Construction Contracts.
        (xiv) 52.223-4, Recovered Material Certification. This provision applies to
solicitations that are for, or specify the use of, EPA–designated items.
       (xv) 52.225-2, Buy American Act Certificate. This provision applies to solicitations
containing the clause at 52.225-1.
        (xvi) 52.225-4, Buy American Act—Free Trade Agreements—Israeli Trade Act
Certificate. (Basic, Alternate I, and Alternate II) This provision applies to solicitations
containing the clause at 52.225-3.
         (A) If the acquisition value is less than $25,000, the basic provision applies.
         (B) If the acquisition value is $25,000 or more but is less than $50,000, the
provision with its Alternate I applies.
         (C) If the acquisition value is $50,000 or more but is less than $67,826, the
provision with its Alternate II applies.
        (xvii) 52.225-6, Trade Agreements Certificate. This provision applies to
solicitations containing the clause at 52.225-5.
     (xviii) 52.225-20, Prohibition on Conducting Restricted Business Operations in
Sudan—Certification.
      (xix) 52.226-2, Historically Black College or University and Minority Institution
Representation. This provision applies to—
         (A) Solicitations for research, studies, supplies, or services of the type normally
acquired from higher educational institutions; and
         (B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain
the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged
Business Concerns.
     (2) The following certifications are applicable as indicated by the Contracting
Officer:
  [Contracting Officer check as appropriate.]
     __ (i) 52.219-19, Small Business Concern Representation for the Small Business
Competitiveness Demonstration Program.
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      __ (ii) 52.219-21, Small Business Size Representation for Targeted Industry
Categories Under the Small Business Competitiveness Demonstration Program.
       __ (iii) 52.219-22, Small Disadvantaged Business Status.
  __ (A) Basic.
  __ (B) Alternate I.
      __ (iv) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed
End Products.
      __ (v) 52.222-48, Exemption from Application of the Service Contract Act to
Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification.
      __ (vi) 52.222-52, Exemption from Application of the Service Contract Act to
Contracts for Certain Services–Certification.
      __ (vii) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered
Material Content for EPA–Designated Products (Alternate I only).
       __ (viii) 52.223-13, Certification of Toxic Chemical Release Reporting.
       __ (ix) 52.227-6, Royalty Information.
  __ (A) Basic.
  __(B) Alternate I.
     __ (x) 52.227-15, Representation of Limited Rights Data and Restricted
Computer Software.
   (d) The offeror has completed the annual representations and certifications
electronically via the Online Representations and Certifications Application (ORCA)
website at http://orca.bpn.gov. After reviewing the ORCA database information, the
offeror verifies by submission of the offer that the representations and certifications
currently posted electronically that apply to this solicitation as indicated in paragraph (c)
of this provision have been entered or updated within the last 12 months, are current,
accurate, complete, and applicable to this solicitation (including the business size
standard applicable to the NAICS code referenced for this solicitation), as of the date of
this offer and are incorporated in this offer by reference (see FAR 4.1201); except for
the changes identified below [offeror to insert changes, identifying change by clause
number, title, date]. These amended representation(s) and/or certification(s) are also
incorporated in this offer and are current, accurate, and complete as of the date of this
offer.
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FAR CLAUSE #             TITLE         DATE       CHANGE

    ____________           _________         _____       _______

  Any changes provided by the offeror are applicable to this solicitation only, and do not
result in an update to the representations and certifications posted on ORCA.
52.209-5       Certification Regarding Responsibility Matters (DEC 2008)
  (a)(1) The Offeror certifies, to the best of its knowledge and belief, that—
         (i) The Offeror and/or any of its Principals—
         (A) Are o are not o presently debarred, suspended, proposed for debarment, or
declared ineligible for the award of contracts by any Federal agency;
           (B) Have __ have not __, within a three-year period preceding this offer, been
convicted of or had a civil judgment rendered against them for: commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, state, or local) contract or subcontract; violation of Federal or state
antitrust statutes relating to the submission of offers; or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements,
tax evasion, violating Federal criminal tax laws, or receiving stolen property;
         (C) Are__ are not __ presently indicted for, or otherwise criminally or civilly
charged by a governmental entity with, commission of any of the offenses enumerated
in paragraph (a)(1)(i)(B) of this provision;
            (D) Have __ have not __, within a three-year period preceding this offer, been
notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the
liability remains unsatisfied.
             (1) Federal taxes are considered delinquent if both of the following criteria
apply:
                 (i) The tax liability is finally determined. The liability is finally determined if
it has been assessed. A liability is not finally determined if there is a pending
administrative or judicial challenge. In the case of a judicial challenge to the liability, the
liability is not finally determined until all judicial appeal rights have been exhausted.
               (ii) The taxpayer is delinquent in making payment. A taxpayer is
delinquent if the taxpayer has failed to pay the tax liability when full payment was due
and required. A taxpayer is not delinquent in cases where enforced collection action is
precluded.
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            (2) Examples.
               (i) The taxpayer has received a statutory notice of deficiency, under I.R.C.
§ 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax
deficiency. This is not a delinquent tax because it is not a final tax liability. Should the
taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has
exercised all judicial appeal rights.
                (ii) The IRS has filed a notice of Federal tax lien with respect to an
assessed tax liability, and the taxpayer has been issued a notice under I.R.C. § 6320
entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the
lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien
filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax
liability because the taxpayer has had no prior opportunity to contest the liability. This is
not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax
court review, this will not be a final tax liability until the taxpayer has exercised all
judicial appeal rights.
             (iii) The taxpayer has entered into an installment agreement pursuant to
I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the
agreement terms. The taxpayer is not delinquent because the taxpayer is not currently
required to make full payment.
             (iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not
delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the
Bankruptcy Code).
      (ii) The Offeror has __ has not __, within a three-year period preceding this offer,
had one or more contracts terminated for default by any Federal agency.
     (2) ―Principal,‖ for the purposes of this certification, means an officer, director,
owner, partner, or a person having primary management or supervisory responsibilities
within a business entity (e.g., general manager; plant manager; head of a subsidiary,
division, or business segment; and similar positions).

  This Certification Concerns a Matter Within the Jurisdiction of an Agency of the
  United States and the Making of a False, Fictitious, or Fraudulent Certification May
  Render the Maker Subject to Prosecution Under Section 1001, Title 18, United
  States Code.



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  (b) The Offeror shall provide immediate written notice to the Contracting Officer if, at
any time prior to contract award, the Offeror learns that its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
   (c) A certification that any of the items in paragraph (a) of this provision exists will not
necessarily result in withholding of an award under this solicitation. However, the
certification will be considered in connection with a determination of the Offeror‘s
responsibility. Failure of the Offeror to furnish a certification or provide such additional
information as requested by the Contracting Officer may render the Offeror non
responsible.
  (d) Nothing contained in the foregoing shall be construed to require establishment of
a system of records in order to render, in good faith, the certification required by
paragraph (a) of this provision. The knowledge and information of an Offeror is not
required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
  (e) The certification in paragraph (a) of this provision is a material representation of
fact upon which reliance was placed when making award. If it is later determined that
the Offeror knowingly rendered an erroneous certification, in addition to other remedies
available to the Government, the Contracting Officer may terminate the contract
resulting from this solicitation for default.
52.215-6      Place of Performance
  (a) The offeror or respondent, in the performance of any contract resulting from this
solicitation, __ intends, __ does not intend [check applicable block] to use one or more
plants or facilities located at a different address from the address of the offeror or
respondent as indicated in this proposal or response to request for information.
  (b) If the offeror or respondent checks ―intends‖ in paragraph (a) of this provision, it
shall insert in the following spaces the required information:

PLACE OF PERFORMANCE (STREET             NAME AND ADDRESS OF OWNER AND OPERATOR OF
ADDRESS, CITY, STATE, COUNTY, ZIP        THE PLANT OR FACILITY IF OTHER THAN OFFEROR OR
CODE)                                    RESPONDENT




____________________                     _______________________


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____________________                     _______________________


52.219-1      Small Business Program Representations (May 2004)
  (a)(1) The North American Industry Classification System (NAICS) code for this
acquisition is 561210.
    (2) The small business size standard is $35.5 million.
  (b) Representations.
    (1) The offeror represents as part of its offer that it __ is, __ is not a small
business concern.
    (2) [Complete only if the offeror represented itself as a small business concern in
paragraph (b)(1) of this provision.] The offeror represents, for general statistical
purposes, that it __ is, __ is not, a small disadvantaged business concern as defined in
13 CFR 124.1002.
     (3) [Complete only if the offeror represented itself as a small business concern in
paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it __ is,
__ is not a women-owned small business concern.
     (4) [Complete only if the offeror represented itself as a small business concern in
paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it __ is,
__ is not a veteran-owned small business concern.
      (5) [Complete only if the offeror represented itself as a veteran-owned small
business concern in paragraph (b)(4) of this provision.] The offeror represents as part of
its offer that it o is, o is not a service-disabled veteran-owned small business concern.
    (6) [Complete only if the offeror represented itself as a small business concern in
paragraph (b)(1) of this provision.] The offeror represents, as part of its offer, that—
       (i) It __ is, __ is not a HUBZone small business concern listed, on the date of this
representation, on the List of Qualified HUBZone Small Business Concerns maintained
by the Small Business Administration, and no material change in ownership and control,
principal office, or HUBZone employee percentage has occurred since it was certified
by the Small Business Administration in accordance with 13 CFR Part 126; and
      (ii) It __ is, __ is not a joint venture that complies with the requirements of
13 CFR Part 126, and the representation in paragraph (b)(6)(i) of this provision is
accurate for the HUBZone small business concern or concerns that are participating in
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the joint venture. [The offeror shall enter the name or names of the HUBZone small
business concern or concerns that are participating in the joint venture: __________.]
Each HUBZone small business concern participating in the joint venture shall submit a
separate signed copy of the HUBZone representation.
  (c) Definitions. As used in this provision—
  ―Service-disabled veteran-owned small business concern‖—
    (1) Means a small business concern—
       (i) Not less than 51 percent of which is owned by one or more service-disabled
veterans or, in the case of any publicly owned business, not less than 51 percent of the
stock of which is owned by one or more service-disabled veterans; and
       (ii) The management and daily business operations of which are controlled by
one or more service-disabled veterans or, in the case of a service-disabled veteran with
permanent and severe disability, the spouse or permanent caregiver of such veteran.
     (2) ―Service-disabled veteran‖ means a veteran, as defined in 38 U.S.C. 101(2),
with a disability that is service-connected, as defined in 38 U.S.C. 101(16).
  ―Small business concern‖ means a concern, including its affiliates, that is
independently owned and operated, not dominant in the field of operation in which it is
bidding on Government contracts, and qualified as a small business under the criteria in
13 CFR Part 121 and the size standard in paragraph (a) of this provision.
  ―Veteran-owned small business concern‖ means a small business concern—
     (1) Not less than 51 percent of which is owned by one or more veterans (as defined
at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than
51 percent of the stock of which is owned by one or more veterans; and
    (2) The management and daily business operations of which are controlled by one
or more veterans.
  ―Women-owned small business concern‖ means a small business concern—
    (1) That is at least 51 percent owned by one or more women; or, in the case of any
publicly owned business, at least 51 percent of the stock of which is owned by one or
more women; and
   (2) Whose management and daily business operations are controlled by one or
more women.
  (d) Notice.
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    (1) If this solicitation is for supplies and has been set aside, in whole or in part, for
small business concerns, then the clause in this solicitation providing notice of the set-
aside contains restrictions on the source of the end items to be furnished.
     (2) Under 15 U.S.C. 645(d), any person who misrepresents a firm‘s status as a
small, HUBZone small, small disadvantaged, or women-owned small business concern
in order to obtain a contract to be awarded under the preference programs established
pursuant to section 8(a), 8(d), 9, or 15 of the Small Business Act or any other provision
of Federal law that specifically references section 8(d) for a definition of program
eligibility, shall—
         (i) Be punished by imposition of fine, imprisonment, or both;
         (ii) Be subject to administrative remedies, including suspension and debarment;
and
         (iii) Be ineligible for participation in programs conducted under the authority of the
Act.

52.222-22              Previous Contracts and Compliance Reports. (FEB 1999)
  The offeror represents that—
  (a) It __ has, __ has not participated in a previous contract or subcontract subject to
the Equal Opportunity clause of this solicitation;
  (b) It __ has, __ has not filed all required compliance reports; and
  (c) Representations indicating submission of required compliance reports, signed by
proposed subcontractors, will be obtained before subcontract awards.
52.223-13              Certification of Toxic Chemical Release Reporting. (Aug 2003)
   (a) Executive Order 13148, of April 21, 2000, Greening the Government through
Leadership in Environmental Management, requires submission of this certification as a
prerequisite for contract award.
  (b) By signing this offer, the offeror certifies that—
     (1) As the owner or operator of facilities that will be used in the performance of this
contract that are subject to the filing and reporting requirements described in
section 313 of the Emergency Planning and Community Right-to-Know Act of 1986
(EPCRA) (42 U.S.C. 11023) and section 6607 of the Pollution Prevention Act of 1990
(PPA) (42 U.S.C. 13106), the offeror will file and continue to file for such facilities for the


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life of the contract the Toxic Chemical Release Inventory Form (Form R) as described in
sections 313(a) and (g) of EPCRA and section 6607 of PPA; or
      (2) None of its owned or operated facilities to be used in the performance of this
contract is subject to the Form R filing and reporting requirements because each such
facility is exempt for at least one of the following reasons: [Check each block that is
applicable.]
      [ ] (i) The facility does not manufacture, process, or otherwise use any toxic
chemicals listed in 40 CFR 372.65;
       [ ] (ii) The facility does not have 10 or more full-time employees as specified in
section 313(b)(1)(A) of EPCRA, 42 U.S.C. 11023(b)(1)(A);
       [ ] (iii) The facility does not meet the reporting thresholds of toxic chemicals
established under section 313(f) of EPCRA, 42 U.S.C. 11023(f) (including the alternate
thresholds at 40 CFR 372.27, provided an appropriate certification form has been filed
with EPA);
       [ ] (iv) The facility does not fall within the following Standard Industrial
Classification (SIC) codes or their corresponding North American Industry Classification
System sectors:
           (A) Major group code 10 (except 1011, 1081, and 1094.
           (B) Major group code 12 (except 1241).
           (C) Major group codes 20 through 39.
         (D) Industry code 4911, 4931, or 4939 (limited to facilities that combust coal
and/or oil for the purpose of generating power for distribution in commerce).
         (E) Industry code 4953 (limited to facilities regulated under the Resource
Conservation and Recovery Act, Subtitle C (42 U.S.C. 6921, et seq.), or 5169, or 5171,
or 7389 (limited to facilities primarily engaged in solvent recovery services on a contract
or fee basis); or
       [ ] (v) The facility is not located in the United States or its outlying areas.
52.227-6             Royalty Information (Apr 1984)
  (a) Cost or charges for royalties. When the response to this solicitation contains costs
or charges for royalties totaling more than $250, the following information shall be
included in the response relating to each separate item of royalty or license fee:
    (1) Name and address of licensor.
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    (2) Date of license agreement.
    (3) Patent numbers, patent application serial numbers, or other basis on which the
royalty is payable.
   (4) Brief description, including any part or model numbers of each contract item or
component on which the royalty is payable.
    (5) Percentage or dollar rate of royalty per unit.
    (6) Unit price of contract item.
    (7) Number of units.
    (8) Total dollar amount of royalties.
   (b) Copies of current licenses. In addition, if specifically requested by the Contracting
Officer before execution of the contract, the offeror shall furnish a copy of the current
license agreement and an identification of applicable claims of specific patents.
52.227-15 Representation of Limited Rights Data and Restricted Computer
Software. (Dec 2007)
   (a) This solicitation sets forth the Government‘s known delivery requirements for data
(as defined in the clause at 52.227-14, Rights in Data—General). Any resulting contract
may also provide the Government the option to order additional data under the
Additional Data Requirements clause at 52.227-16, if included in the contract. Any data
delivered under the resulting contract will be subject to the Rights in Data—General
clause at 52.227-14 included in this contract. Under the latter clause, a Contractor may
withhold from delivery data that qualify as limited rights data or restricted computer
software, and deliver form, fit, and function data instead. The latter clause also may be
used with its Alternates II and/or III to obtain delivery of limited rights data or restricted
computer software, marked with limited rights or restricted rights notices, as
appropriate. In addition, use of Alternate V with this latter clause provides the
Government the right to inspect such data at the Contractor‘s facility.
  (b) By completing the remainder of this paragraph, the offeror represents that it has
reviewed the requirements for the delivery of technical data or computer software and
states [offeror check appropriate block]—
     [ ] (1) None of the data proposed for fulfilling the data delivery requirements
qualifies as limited rights data or restricted computer software; or
     [ ] (2) Data proposed for fulfilling the data delivery requirements qualify as limited
rights data or restricted computer software and are identified as follows:
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______________________________________________________________________
______________________________________________________________________
____
   (c) Any identification of limited rights data or restricted computer software in the
offeror‘s response is not determinative of the status of the data should a contract be
awarded to the offeror.

52.230-1             Cost Accounting Standards Notices and Certification (OCT
2008)

  Note: This notice does not apply to small businesses or foreign governments. This
  notice is in three parts, identified by Roman numerals I through III.
  Offerors shall examine each part and provide the requested information in order to
determine Cost Accounting Standards (CAS) requirements applicable to any resultant
contract.
  If the offeror is an educational institution, Part II does not apply unless the
contemplated contract will be subject to full or modified CAS coverage pursuant to
48 CFR 9903.201-2(c)(5) or 9903.201-2(c)(6), respectively.

I. DISCLOSURE STATEMENT—COST ACCOUNTING PRACTICES AND CERTIFICATION
  (a) Any contract in excess of $650,000 resulting from this solicitation will be subject to
the requirements of the Cost Accounting Standards Board (48 CFR Chapter 99), except
for those contracts which are exempt as specified in 48 CFR 9903.201-1.
  (b) Any offeror submitting a proposal which, if accepted, will result in a contract
subject to the requirements of 48 CFR Chapter 99 must, as a condition of contracting,
submit a Disclosure Statement as required by 48 CFR 9903.202. When required, the
Disclosure Statement must be submitted as a part of the offeror‘s proposal under this
solicitation unless the offeror has already submitted a Disclosure Statement disclosing
the practices used in connection with the pricing of this proposal. If an applicable
Disclosure Statement has already been submitted, the offeror may satisfy the
requirement for submission by providing the information requested in paragraph (c) of
Part I of this provision.

  Caution: In the absence of specific regulations or agreement, a practice disclosed
  in a Disclosure Statement shall not, by virtue of such disclosure, be deemed to be a


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  proper, approved, or agreed-to practice for pricing proposals or accumulating and
  reporting contract performance cost data.
  (c) Check the appropriate box below:
    [ ] (1) Certificate of Concurrent Submission of Disclosure Statement. The offeror
hereby certifies that, as a part of the offer, copies of the Disclosure Statement have
been submitted as follows:
        (i) Original and one copy to the cognizant Administrative Contracting Officer
(ACO) or cognizant Federal agency official authorized to act in that capacity (Federal
official), as applicable; and
       (ii) One copy to the cognizant Federal auditor.

  (Disclosure must be on Form No. CASB DS-1 or CASB DS-2, as applicable. Forms
  may be obtained from the cognizant ACO or Federal official and/or from the loose-
  leaf version of the Federal Acquisition Regulation.)

  Date of Disclosure Statement: _________________________
  Name and Address of Cognizant ACO or Federal Official Where Filed:
  _______________________________________
  The offeror further certifies that the practices used in estimating costs in pricing this
proposal are consistent with the cost accounting practices disclosed in the Disclosure
Statement.
     [ ] (2) Certificate of Previously Submitted Disclosure Statement. The offeror hereby
certifies that the required Disclosure Statement was filed as follows:

  Date of Disclosure Statement: _________________________
  Name and Address of Cognizant ACO or Federal Official Where Filed:
  _______________________________________
  The offeror further certifies that the practices used in estimating costs in pricing this
proposal are consistent with the cost accounting practices disclosed in the applicable
Disclosure Statement.
     [ ] (3) Certificate of Monetary Exemption. The offeror hereby certifies that the
offeror, together with all divisions, subsidiaries, and affiliates under common control, did
not receive net awards of negotiated prime contracts and subcontracts subject to CAS
totaling $50 million or more in the cost accounting period immediately preceding the
period in which this proposal was submitted. The offeror further certifies that if such
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status changes before an award resulting from this proposal, the offeror will advise the
Contracting Officer immediately.
     [ ] (4) Certificate of Interim Exemption. The offeror hereby certifies that (i) the
offeror first exceeded the monetary exemption for disclosure, as defined in (3) of this
subsection, in the cost accounting period immediately preceding the period in which this
offer was submitted and (ii) in accordance with 48 CFR 9903.202-1, the offeror is not
yet required to submit a Disclosure Statement. The offeror further certifies that if an
award resulting from this proposal has not been made within 90 days after the end of
that period, the offeror will immediately submit a revised certificate to the Contracting
Officer, in the form specified under paragraph (c)(1) or (c)(2) of Part I of this provision,
as appropriate, to verify submission of a completed Disclosure Statement.

  Caution: Offerors currently required to disclose because they were awarded a CAS-
  covered prime contract or subcontract of $50 million or more in the current cost
  accounting period may not claim this exemption (4). Further, the exemption applies
  only in connection with proposals submitted before expiration of the 90-day period
  following the cost accounting period in which the monetary exemption was
  exceeded.

II. COST ACCOUNTING STANDARDS—ELIGIBILITY FOR MODIFIED CONTRACT COVERAGE
  If the offeror is eligible to use the modified provisions of 48 CFR 9903.201-2(b) and
elects to do so, the offeror shall indicate by checking the box below. Checking the box
below shall mean that the resultant contract is subject to the Disclosure and
Consistency of Cost Accounting Practices clause in lieu of the Cost Accounting
Standards clause.

  o The offeror hereby claims an exemption from the Cost Accounting Standards
  clause under the provisions of 48 CFR 9903.201-2(b) and certifies that the offeror
  is eligible for use of the Disclosure and Consistency of Cost Accounting Practices
  clause because during the cost accounting period immediately preceding the period
  in which this proposal was submitted, the offeror received less than $50 million in
  awards of CAS-covered prime contracts and subcontracts. The offeror further
  certifies that if such status changes before an award resulting from this proposal,
  the offeror will advise the Contracting Officer immediately.

  Caution: An offeror may not claim the above eligibility for modified contract
  coverage if this proposal is expected to result in the award of a CAS-covered

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  contract of $50 million or more or if, during its current cost accounting period, the
  offeror has been awarded a single CAS-covered prime contract or subcontract of
  $50 million or more.

III. ADDITIONAL COST ACCOUNTING STANDARDS APPLICABLE TO EXISTING CONTRACTS
  The offeror shall indicate below whether award of the contemplated contract would, in
accordance with paragraph (a)(3) of the Cost Accounting Standards clause, require a
change in established cost accounting practices affecting existing contracts and
subcontracts.

                                         __ Yes __ No


652.225-70             Arab League Boycott of Israel (AUG 1999)
(a) Definitions. As used in this provision:
―Foreign person‖ means any person other than a United States person as defined
below.
―United States person‖ means any United States resident or national (other than an
individual resident outside the United States and employed by other than a United
States person), any domestic concern (including any permanent domestic
establishment of any foreign concern), and any foreign subsidiary or affiliate (including
any permanent foreign establishment) of any domestic concern which is controlled in
fact by such domestic concern, as provided under the Export Administration Act of
1979, as amended.
(b) Certification. By submitting this offer, the offeror certifies that it is not:
(1) Taking or knowingly agreeing to take any action, with respect to the boycott of Israel
by Arab League countries, which Section 8(a) of the Export Administration Act of 1979,
as amended (50 U.S.C. 2407(a)) prohibits a United States person from taking; or,
(2) Discriminating in the award of subcontracts on the basis of religion.


652.228-70 Defense Base Act - Covered Contractor Employees (JUN 2006)
This provision shall be completed at the task order level. Each task order will have its
own place of performance, and we will not be able to identify each place of performance
until we are ready to draft the individual task order solicitation. Offerors shall not
complete this provision at this time.
(a) Bidders/offerors shall indicate below whether or not any of the following categories
of employees will be employed on the resultant contract, and, if so, the number of such
employees:
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Category                                         Yes/No     Number
(1) United States citizens or residents
(2) Individuals hired in the United States,
regardless of citizenship
(3) Host Country nationals or third country                 Host Country
nationals where contract performance                        nationals:_______
takes place in a country where there are
no local worker‘s compensation laws
                                                            Third country nationals: ____
(4) Host country nationals or third country                 Host country nationals:
nationals where performance takes place                     _______
in a country where there are local worker‘s
compensation laws
                                                            Third country nationals: ____


 (b) The contracting officer has determined that for performance in the country of
[contracting officer insert country of performance and check the appropriate block
below]


  Worker‘s compensation laws exist that will cover host country nationals and third
   country nationals.


  Worker‘s compensation laws do not exist that will cover host country nationals and
   third country nationals.


 (c) If the bidder/offeror has indicated ―yes‖ in block (a)(4) of this provision, the
 bidder/offeror shall not purchase Defense Base Act insurance for those employees.
 However, the bidder/offeror shall assume liability toward the employees and their
 beneficiaries for war-hazard injury, death, capture, or detention, in accordance with the
 clause at FAR 52.228-4.
 (d) If the bidder/offeror has indicated ―yes‖ in blocks (a)(1), (2), or (3) of this provision,
 the bidder/offeror shall compute Defense Base Act insurance costs covering those
 employees pursuant to the terms of the contract between the Department of State and
 the Department‘s Defense Base Act insurance carrier at the rates specified in DOSAR
 652.228-74, Defense Base Act Insurance Rate Limitation. If DOSAR provision
 652.228-74 is not included in this solicitation, the bidder/offeror shall notify the
 contracting officer before the closing date so that the solicitation can be amended
 accordingly.

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            Section L: Instructions, Conditions, and Notices to Offerors
L.1      FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY
REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference (see table
immediately below), with the same force and effect as if they were given in full text.
Upon request, the Contracting Officer (CO) will make their full text available. The
offeror is cautioned that the listed provisions may include blocks that must be completed
by the offeror and submitted with its quotation or offer. In lieu of submitting the full text
of those provisions, the offeror may identify the provision by paragraph identifier and
provide the appropriate information with its quotation or offer. Also, the full text of a
solicitation provision may be accessed electronically at this/these address(es):
               Federal Acquisition Regulations: http://www.arnet.gov/far/
                       Department of State Acquisition Regulations:
                    http://www.statebuy.state.gov/dosar/dosartoc.htm

              Source              Title and Date

                                  Data Universal Numbering System (DUNS) Number
              52.204-6
                                  (APR 2008)
                                  Availability of Specifications Listed in the GSA Index of
              52.211-1            Federal Specifications, Standards and Commercial
                                  Item Descriptions, FPMR Part 101-29 (AUG 1998)
                                  Submission of Offers in the English Language (APR
              52.214-34
                                  1991)
              52.214-35           Submission of Offers in U.S. Currency (APR 1991)
                                  Instructions to Offerors – Competitive Acquisition (JAN
              52.215-1
                                  2004) (Alternate II) (OCT 1997)
              52.215-16           Facilities Capital Cost of Money (JUN 2003)
              52.216-27           Single or Multiple Awards (OCT 1995)
                                  Pre-award On-Site Equal Opportunity Compliance
              52.222-24
                                  Evaluation (FEB 1999)
                                  Evaluation of Compensation for Professional
              52.222-46
                                  Employees (FEB 1993)
              52.237-1            Site Visit (APR 1984)
              52.237-8            Restriction on Severance Payments to Foreign
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                                  Nationals (AUG 2003)
              52.237-10           Identification of Uncompensated Overtime (OCT 1997)


L.2       FAR 52.215-20 REQUIREMENTS FOR COST OR PRICING DATA OR
INFORMATION OTHER THAN COST OR PRICING DATA (ALTERNATIVE IV) (OCT
1997)


              (a) Submission of cost or pricing data is not required.
              (b) Provide information described below:
                     Offerors shall see Section L.26.4 for price proposal preparation
                     information and instructions. In accordance with FAR 15.403-3, an
                     offeror shall submit information other than cost or pricing data
                     and/or provide access to records if the Contracting Officer requires
                     such information or access to perform an adequate evaluation of
                     the offeror‘s proposed price.
L.3        FAR 52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES –
IDENTIFICATION OFSUBCONTRACT EFFORT (Oct 2009)
(a) Definitions. Added value, excessive pass-through charge, subcontract, and
subcontractor, as used in this provision are defined in the clause of this solicitation
entitled ―Limitations on Pass-Through Charges‖ (FAR 52.215-23).
(b) General. The offeror‘s proposal shall exclude excessive pass-through charges.
(c) Performance of work by the Contractor or a subcontractor.
(1) The offeror shall identify in its proposal the total cost of the work to be performed by
the offeror, and the total cost of the work to be performed by each subcontractor, under
the contract, task order, or delivery order.
(2) If the offeror intends to subcontract more than 70 percent of the total cost of work to
be performed under the contract, task order, or delivery order, the offeror shall identify
in its proposal—
(i) The amount of the offeror‘s indirect costs and profit/fee applicable to the work to be
performed by the subcontractor(s); and
(ii) A description of the added value provided by the offeror as related to the work to be
performed by the subcontractor(s).
(3) If any subcontractor proposed under the contract, task order, or delivery order
intends to subcontract to a lower tier subcontractor more than 70 percent of the total
cost of work to be performed under its subcontract, the offeror shall identify in its
proposal—

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(i) The amount of the subcontractor‘s indirect costs and profit/fee applicable to the work
to be performed by the lower-tier subcontractor(s); and (ii) A description of the added
value provided by the subcontractor as related to the work to be performed by the
lower-tier subcontractor(s).
L.4             FAR 52.216-1 TYPE OF CONTRACT (APR 1984)
The Government contemplates multiple award, Indefinite Delivery, Indefinite Quantity
(IDIQ) contracts resulting from this solicitation.
L.5             52.233-2 SERVICE OF PROTEST (SEP 2006)
      (a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that
          are filed directly with an agency, and copies of any protests that are filed with the
          Government Accountability Office (GAO), shall be served on the Contracting
          Officer (addressed as follows) by obtaining written and dated acknowledgment of
          receipt from the CO at the address listed in Block 7 on Standard Form 33.
      (b) The copy of any protest shall be received in the office designated above within
          one day of filing a protest with the GAO.
L.6             EXCEPTIONS AND/OR DEVIATIONS
It is the Government‘s intent that a successful offeror(s) satisfactorily meet each and
every requirement as stated in this RFP. Should the offeror(s) request exceptions
and/or deviations from any requirement of Section C, and/or any other clauses,
provisions, or terms and conditions of this RFP, that request will be held to a burden of
justification (e.g., the requirement is not technically achievable, or the Government
referenced the wrong standard). The offeror(s) shall identify each requirement, clause,
provision or term and condition for which exceptions and/or deviations are requested in
the appropriate volume of its proposal. Each exception and/or deviation identified must
be fully explained including sufficient justification as to technical problems, cost savings,
and/or benefits to the Government so that the Government can thoroughly evaluate the
offerors‘ input and determine if it is in the best interest of the Government to amend this
RFP and allow all offerors‘ to respond to the amended requirement(s). If the offerors‘
explanation is not acceptable to the Government, the exception and/or deviation will not
be allowed and, unless the original requirement is met, the proposal may be found
unacceptable.
L.7      FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY
REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the
same force and effect as if they were given in full text. Upon request, the Contracting
Officer will make their full text available. The offeror is cautioned that the listed
provisions may include blocks that must be completed by the offeror and submitted with
its quotation or offer. In lieu of submitting the full text of those provisions, the offeror
may identify the provision by paragraph identifier and provide the appropriate


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information with its quotation or offer. Also, the full text of a solicitation provision may be
accessed electronically at this/these address(es):


                Federal Acquisition Regulations: http://www.arnet.gov/far/
                       Department of State Acquisition Regulations:
                    http://www.statebuy.state.gov/dosar/dosartoc.htm


L.8           DOSAR 652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG
1999)
(a) The Department of States Competition Advocate is responsible for assisting industry
in removing restrictive requirements from Department of State solicitations and
removing barriers to full and open competition and use of commercial items. If such a
solicitation is considered competitively restrictive or does not appear properly conducive
to competition and commercial practices, potential offerors are encouraged to first
contact the contracting office for the respective solicitation. If concerns remain
unresolved, contact the Department of State Competition Advocate on (703) 516-1680,
by fax at (703) 875-6155, or write to: U.S. Department of State, Competition Advocate,
Office of the Procurement Executive (A/OPE), Suite 603, SA-6, Washington, DC 20522-
0602.


(b) The Department of State Acquisition Ombudsman has been appointed to hear
concerns from potential offerors and contractors during the pre-award and post-award
phases of this acquisition. The role of the ombudsman is not to diminish the authority of
the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or
the selection official. The purpose of the ombudsman is to facilitate the communication
of concerns, issues, disagreements, and recommendations of interested parties to the
appropriate Government personnel, and work to resolve them. When requested and
appropriate, the ombudsman will maintain strict confidentiality as to the source of the
concern. The ombudsman does not participate in the evaluation of proposals, the
source selection process, or the adjudication of formal contract disputes. Interested
parties are invited to contact the contracting activity ombudsman, Lisa Million, at
telephone: 703-875-5230, fax: 703-516-1673. For an American Embassy or overseas
post, refer to the numbers below for the Department Acquisition Ombudsman.
Concerns, issues, disagreements, and recommendations which cannot be resolved at a
contracting activity level may be referred to the Department of State Acquisition
Ombudsman at (703) 516-1680, by fax at (703) 875-6155, or write to: Department of
State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite
603, SA-6, Washington, DC 20522-0602.



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L.9       DOSAR 652.219-70 DEPARTMENT OF STATE SUBCONTRACTING
GOALS (APR 2004) (Full Scope Only)
(a) The offeror shall provide a Small, Small Disadvantaged, Small Woman-Owned,
HUBZone Small, and Service-Disabled Veteran-Owned Small Enterprise
Subcontracting Plan that details its approach to selecting and using Small, Small
Disadvantaged, Small Woman-Owned, HUBZone Small, and Service-Disabled Veteran-
Owned Small Business Enterprises.
(b) For the fiscal year 2010, the Department‘s subcontracting goals are as follows:
(1) Goal for subcontracting to SB:                     49.6%
(2) Goal for subcontracting to SDB:                    5%
(3) Goal for subcontracting to SWB:                    5%
(4) Goal for subcontracting to HUBZone Firms:          3%
(5) Goal for subcontracting to SDVO:                   3%
(6) Omnibus goals (if applicable):
(i) 10% to minority business
(ii) 10% to small business
L.10         RESERVED
L.11         COMMUNICATION CONCERNING SOLICITATION
Only the individual shown in Block 10 of the Standard Form 33, "Solicitation, Offer and
Award," or the Contracting Officer, may be contacted regarding this solicitation.
Communication concerning this solicitation with any other Government personnel,
including contractor support personnel, is prohibited unless specifically authorized
elsewhere herein. If such contact occurs, the Offeror(s) making such contact may be
excluded from award consideration.
L.12         QUESTIONS REGARDING SOLICITATION (May 1995)
Prospective offeror(s) should submit any questions regarding this solicitation in writing
by e-mail to the individual shown in Block 10 of the Standard Form 33, ―Solicitation,
Offer and Award. Questions should be received by 2PM EST April 26, 2010 to ensure a
timely response. Questions received after that date will not be answered prior to the
date established for the receipt of proposals. Absolutely no phone calls will be
accepted.
       E-mail Questions to: GoeweyJA@state.gov


L.13         RESUMES (JUL 2001)
a) The offeror shall provide the Program Manager‘s resume as part of its proposal.

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b) The offeror shall submit all advisor resumes in the format specified in Section J.10.
c) The offeror shall submit resumes for individuals that it reasonably expects to perform
   on the contract (reference Section H, Key Personnel) and shall notify the Contracting
   Officer as soon as possible if a proposed individual is no longer available.
d) Resumes should clearly demonstrate the degree of significant experience as it
   relates to the position qualifications stated in this solicitation. Significant experience
   is that specialized experience which includes direct involvement, was of sufficient
   duration to achieve a continuing expertise, and was of a level of responsibility
   appropriate to verify employment commitments. Each resume shall contain the
   resume holder‘s signed statement that he/she grants permission for his/her resume
   to be submitted under this solicitation.
e) If resumes are provided for individuals not presently in your employ, your
   employment agreements with those individuals shall be provided with your proposal.
   Employment agreements must contain specific salary quotations (not salary ranges),
   and shall be signed within 30 days prior to the date of submission of proposals.
f) If final proposal revisions are requested, the Offeror shall identify any changes to
   personnel for whom resumes were submitted.
L.14          GENERAL INSTRUCTIONS
1) Pre-Proposal Conference
The Government does not intend to hold a pre-proposal conference for this solicitation.
2) Post- Award Conference
A post award conference will be held within ten (10) days after award. Conference site,
precise date, and time to be announced by the Contracting Officer at the time of award.
3) Past Performance Questionnaire
The offeror shall send the Section J.4 Past Performance Questionnaire to five (5)
representative organizations that are familiar with the offeror‘s recent work experience.
The offeror shall instruct the organizations to send the filled-out questionnaires as
directed in J.4.
4) Offerors shall be required to comply with the requirements of the DD Form 254.
L.15          DELIVERY OF PROPOSAL
   1. Offerors shall submit hand-carried proposals to be received by the time and date
      specified in SF 33 (Boxed Offers Only).
   2. Markings. It is important that the outer envelope or wrapping of each offer be
      addressed as shown below. Failure to properly address the outer cover could
      cause an offer to be misdirected and received too late at the required destination.
                  a) Offerors‘ Return Address
                b) Contracting Officer‘s Address:
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                 c) Contract Specialist: Jamie Goewey
                 d) Courier or Hand Delivery: U .S. Department of State (SA-6)
                                              Office of Acquisition Management
                                              1701 N. Ft. Myer Drive
                                              Arlington, Virginia 22209
                 e) ―TO BE OPENED BY CONTRACTING OFFICER ONLY‖
                 f) Specify Full Scope proposal or Set Aside proposal
The time of receipt of Compact Disk Read Only Memory (CD-ROMs) constitutes the
time of delivery of proposals. Any technical problems relating to verification of digital
signatures or readability of the CD-ROMs will be resolved after receipt.
L.16          AUTHORIZED OFFICIAL AND SUBMISSION OF PROPOSAL
Block 17 of SF 33 (page 1 of this solicitation) shall be signed by an official authorized to
bind the organization. The proposal shall be submitted in the required number of
copies, to the address, and marked as indicated in blocks 9, 8, and 7, respectively, of
SF 33.
Each response to this solicitation shall consist of four volumes:
1) Technical/Management,
2) Past Performance,
3) Business, and
4) Price.
Each volume shall include the following components:
   A. Cover Page. Each volume‘s cover page shall include the solicitation name,
      solicitation number, volume name, volume number, copy number, date, name(s)
      of responding organization(s), and revision number if appropriate.
   B. Table of Contents. Each volume shall have a table of contents.
   C. Information Requested in Instructions. The RFP provides instructions for the
      Technical/Management Volume in Section L.26.1, for the Past Performance
      Volume in Section L.26.2 for the Business Volume in Section L.26.3, and for the
      Price Volume in Section L.26.4.
Electronic media versions of the volumes, as specified in Section L.25, shall be digitally
signed by the official authorized to bind the responding organization(s). Further
instructions for completing the digital signature process will be made available no later
than 30 calendar days prior to the due date of proposals. The Government reserves the
right to update the digital signature process as necessary, at no additional cost to the
Government.
L.17          MODIFICATIONS TO THE PROPOSALS
All proposal modifications, as defined in FAR 15.001, shall meet the following criteria:
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   1. Submit changes in the same hardcopy and electronic copy quantities as required
      for the initial proposal submission. Electronic modification submissions shall
      conform to the organization and format requirements for the original submission
      as described in Section L.24. For electronic submissions, the offeror(s) shall
      resubmit in entirety the lowest-level numbered section of its proposal that
      contains the change. Such changed sections shall be digitally signed in the
      same way as the original proposals.
   2. Submit hardcopy changes as complete change pages. Changes shall be
      indicated by vertical lines adjacent to the change in the right margin to indicate
      any change that has been made.
   3. Include the date of the modification in the lower right hand corner at the bottom of
      the respective page. For inserted pages, number each page using an
      alphanumeric designator (e.g., 1, 1a, 1b, 2, 3, if two pages are inserted between
      pages 1 and 2).
   4. Maintain the separation between information other than cost or pricing data (as
      specified for the original proposal submission) and the proposed prices. Submit
      any changed electronic and hard copies of the Price Proposal with a complete
      update of all prices, not just the price(s) that may be changed.
L.18          PRE-AWARD AUDIT REQUIREMENTS
In accordance with FAR 15.404-2, offerors are advised that the Contracting Officer may
request: 1) a partial or full audit of the offeror‘s price proposal, and/or 2) audit or review
of one or more of the offeror‘s business systems. Offeror(s) shall make available to the
auditor(s) all books and financial records considered by the auditor(s) to be essential in
the discharge of their duties under the FAR whenever the audit is conducted.
L.19          PROPOSAL PREPERATION COSTS
The Government shall not pay any cost for the preparation and submission of a
proposal(s) in response to this solicitation. The CO is the only individual who can
legally commit the Government to the expenditure of public funds in connection with this
procurement.
L.20          GOVERNMENT-FURNISHED PROPERTY
No material, labor, or facilities shall be furnished by the Government unless otherwise
provided for in the solicitation.
L.21          DISPOSITION OF PROPOSALS
One copy of each proposal will be retained by the Department of State. No destruction
certificate will be issued.
L.22          CONTRACTOR PERFORMANCE INFORMATION
Offeror(s) are advised that the CO will utilize the Past Performance Information
Retrieval System (PPIRS) database as one source of information in assessing past

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performance under this solicitation. PPIRS can be accessed at:
http://www.ppirs.gov/default.htm. In order to access their own information in PPIRS,
offerors must first gain access through the Central Contractor Registration (CCR)
process. Offerors shall go to the CCR web site at: http://www.ccr.gov/ to register for the
first time or update their information profile to indicate a past performance Point of
Contact. In CCR, offerors shall assign themselves a Marketing Partner Identification
Number (MPIN), which they will use to gain access to PPIRS.
L.23          GENERAL PROPOSAL INSTRUCTIONS
The purpose of this section is to specify the general requirements for the contents of
proposals. The proposal shall be submitted in four copies of electronic media and four
hard copies. The offeror(s) shall submit items such as annual reports, brochures, or
oversize charts in hardcopy if they are unavailable electronically. The specific
requirements for the general proposal contents are presented in the following sections.
The offeror(s) shall confirm its conformance to each of these requirements in its
response to the Conformance Cross-Reference Table.


Offeror(s) shall examine and follow all instructions. Failure to do so may result in the
proposal being determine to be unacceptable and removed from consideration.


Offerors‘ proposals submitted under the small business set-aside track must meet the
small business size standard (See Section L.9).


The proposal shall be presented in separate volumes as shown in Table L.23-1.
                          Table L.23-1 Contents of Proposals
                         Volume
                                     Proposal Volume
                         Number
                         1           Technical/Management
                         2           Past Performance
                         3           Business
                         4           Price

Each proposal volume shall be limited to the maximum number of pages as shown in
Table L.23.2. Initial deliverables shall be submitted as appendices to the
Technical/Management volume and shall have an unlimited maximum number of pages.




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                    Table L.23-2 Page Count of Proposal Volumes
                Volume                                  Maximum
                             Volume Name
                Number                                  Pages
                                                        100 (Exclusive
                1            Technical/Management
                                                        of resumes)
                2            Past Performance           50
                3            Business                   Unlimited
                4            Price                      Unlimited


The requirements for each of these volumes are set forth in general terms in this
section; detailed instructions are provided as Detailed Proposal Instructions in Section
L.26. Failure to follow format and composition directions will adversely impact proposal
evaluation.
Each volume shall contain an Executive Summary. The Executive Summary in each
volume shall be identical. The purpose of the Executive Summary is to present a brief
introduction and overview of the offerors‘ entire proposal. The Executive Summary shall
be written so that a lay person can easily grasp the essence of the approach being
proposed and the offerors‘ management concept. The Executive Summary shall not
exceed seven (7) pages and shall contain no price information.
Each volume shall have a Table of Contents.
In determining the ―Maximum Pages‖ for each proposal volume, the following definitions
shall be used:
   1. Page. One side of a standard letter size 8.5 x 11 inch sheet of paper. Therefore,
      if printed on both sides, there are two ―pages‖ per sheet of paper. The Maximum
      Pages for each volume is based on the assumed use of these standard 8.5 x 11
      inch sheets. The maximum number includes all text and fold-out pages
      regardless of whether the pages are in the main portion of the volume or in an
      appendix or attachment to the volume. The following are the only pages that
      shall not be included in computing the ―Maximum Number of Pages‖:
      a) Cover Page, as specified in Section L.16-A. Do not provide proposal
         information on the cover page.
      b) Section Tab/Separator Pages, ONLY provide the Section Name/Number. Do
         not provide proposal information on the Section Tabs/Separator Pages.
      c) Table of Contents.
      d) List of Tables.
      e) List of Figures.

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       f) Cross-reference tables -Requirements Cross-Reference Tables, (e.g.,
          conformance and compliance Cross-Reference Tables) as defined above.
       g) Pages intentionally left blank.
       h) Executive Summary.
       i) Initial Deliverable as follows:
         i.   The Subcontract Management Plan (which includes the small business
              subcontracting plan)
   2. Fold-Out Page. Not to exceed 42.5 x 11 inches in size and no more than 10 per
      proposal. Fold-out pages are to be used only for diagrams and pricing detail.
Each page shall conform to the following:
   3. Page Margin. Each page shall have the following margins:
       a) Top and Bottom: 1.5 inch
       b) Left and Right: 1.13 inch
       c) Header and Footer: 0.5 inch.
   4. Font. The font used in the offerors‘ proposal shall be 12 point Arial with no
      reduction. However, figures and charts may be reduced as long as text on the
      figures or charts is at least 66 percent of full size (i.e., 12 point).
   5. Spacing. The Technical/Management, Past Performance, Business, and Price
      volumes shall have line spacing of one-and-a-half.
L.24          ELECTRONIC MEDIA GENERAL INFORMATION
The proposal shall include the following four sets of files, with each set recorded on a
separate CD-ROM. Four copies (16 volumes/CD-ROMs) of the proposal shall be
submitted as follows:
   1. Technical/Management Volume Files on CD-ROM. The offeror(s) shall provide
      on CD-ROM all word processing files (containing embedded graphical,
      spreadsheet, multimedia, or other objects) that comprise the
      Technical/Management Volume. The offeror(s) shall also provide all embedded
      object files in their native formats, subject to the restrictions enumerated in
      Sections L.25.1. No file on this CD-ROM shall contain any price information.
      The offeror(s) shall provide a separate file containing the Technical/Management
      Conformance and Compliance Cross-Reference Tables. The offeror(s) shall
      provide a separate file containing the Subcontract Management Plan. If
      requested by the Government, each copy shall be digitally signed, according to
      further instructions, before being recorded on the CD-ROM.
   2. Past Performance Volume Files on CD-ROM. The offeror(s) shall provide on
      CD-ROM all word processing files (containing embedded graphical, spreadsheet,
      multimedia, or other objects) that comprise the Past Performance Volume. The
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         offeror(s) shall also provide all embedded object files in their native formats,
         subject to the restrictions enumerated in Section L.25. No file on this CD-ROM
         shall contain any price information. The offeror(s) shall provide a separate file
         containing the Past Performance Conformance and Compliance Cross-
         Reference Tables. If requested by the Government, each copy shall be digitally
         signed, according to further instructions, before being recorded on the CD-ROM.
   3. Business Volume Files on CD-ROM. The offeror(s) shall provide on CD-ROM all
      word processing files (containing embedded graphical, spreadsheet, multimedia,
      or other objects) that comprise the Business Volume. The offeror(s) shall also
      provide all embedded object files in their native formats, subject to the
      restrictions enumerated in Section L.25.1. No file on this CD-ROM shall contain
      any price information. The offeror(s) shall provide a separate file containing the
      Business Conformance and Compliances Cross-Reference Table. If requested
      by the Government, each copy shall be digitally signed, according to further
      instructions, before being recorded on the CD-ROM.
   4. Price Volume Files on CD-ROM. The offeror(s) shall provide on CD-ROM all
      word processing files (containing embedded graphical, spreadsheet, multimedia,
      or other objects) that comprise the Price Volume of the proposal. The offeror(s)
      shall provide a separate file containing the Price Conformance and Compliance
      Cross-Reference Tables. The offeror(s) shall also provide all embedded object
      files in their native formats, subject to the restrictions enumerated in Section
      L.25. If requested by the Government, each copy shall be digitally signed,
      according to further instructions, before being recorded on the CD-ROM.
L.24.1              CD-ROM Labeling Requirements
Each CD-ROM shall be clearly marked with volume name, volume number, copy
number, solicitation name, solicitation number, date, name(s) of responding
organization(s) and whether it is Full Scope or Set Aside.
L.25           ELECTRONIC MEDIA VERSION REQUIREMENTS
Offeror(s) shall submit their proposals on electronic media in the formats specified in
this section. The offeror(s) should recognize that the Government evaluators will be
using the electronic version for reading, searching, reviewing, and evaluating.
Proposals that use object embedding techniques may allow the evaluators to better
understand the proposals and concepts contained therein. Offeror(s) shall submit CD-
ROMs (650 megabyte nominal capacity) that are written in compliance with the
International Organization for Standardization-9660 standard for file format structure.
Each CD-ROM‘s root directory shall contain a text file named 00README.TXT that
explains the volume‘s directory structure, briefly describes each file‘s contents, and lists
the name and telephone number of the offerors‘ technical point of contact who can
answer questions in the event of problems in reading the contents of the CD-ROM.



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L.25.1            Hardware/Software Compatibility Requirements
Copies of the proposals will be processed on workstations that incorporate at least the
following minimum hardware and software configuration. Viewing of the offerors‘
proposals shall not require any additional hardware or software products.
   1. PC with 1600 Megahertz Intel Pentium CPU and 256 Megabytes RAM
   2. 48X CD-ROM drive
   3. 17-inch (nominal) color monitor with SVGA graphics
   4. Microsoft Windows 2007 or later
   5. Lotus Notes Release 6.0
   6. Microsoft Office Version 2003 with current security patches installed as
      appropriate (including Word, Excel, Access, and PowerPoint).
L.25.2            Word Processing File Requirements
All word processing files provided on the CD-ROMs shall be written in Microsoft Word
2003 format with all external objects embedded (not linked). The Word documents shall
be organized at the major section level of the proposal volume to which they belong,
and further partitioned into separate Word documents at the subsection or lower level,
as required for convenient viewing (as a practical guide, no single Word document
should be more than approximately 50 ―pages‖ in length to facilitate scrolling, searching,
etc.). For the initial proposal submission, all word documents shall be submitted with all
revisions accepted by the offeror(s); no revision marks shall be visible to the
Government. For modifications to the initial proposal, the offeror(s) shall use the ―Track
Changes‖ mode with revision marks and vertical change bars visible to the Government.
L.25.3            Permissible Image File Formats
Image files provided on the Master CD-ROMs shall be stored in one of the formats
listed below, as appropriate:
   1. Bitmapped images are to be stored in either Graphics Interchange Format (87a
      or 89a, interlaced or non-interlaced formats) or Joint Photographic Experts Group
      (JPEG) image formats.
   2. Vectored images are to be stored in Windows MetaFile format (must be
      recognizable in Word 2007); however, graphics created within PowerPoint as
      part of a PowerPoint presentation are to be stored in PowerPoint presentation
      (.ppt) format.
L.25.4            Multimedia Files
Multimedia files will not be accepted, e.g., QuickTime or Windows Media Player.
L.25.5            File Compression Restrictions
Files delivered on any of the CD-ROMs may be compressed using WinZip for Windows
2002, available via the Internet at http://www.winzip.com/win95d/winzip.htm. This is an
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external file compression utility that generates files with a .zip file extension. The
offeror(s) shall use the current version of WinZip (e.g., version 9 or later). Single files or
groups of files compressed into a single .zip file must be contained on a single CD-
ROM. A compressed single file shall not ―span‖ across multiple CD-ROMs. File
compression that is a standard characteristic of the file format (e.g., JPEG) is permitted.
However, there shall be no reliance on hardware decompression to allow a file to be
viewed at its intended image size, resolution, and/or speed (e.g., requiring a hardware
codec to play a video file at an acceptable frame rate).
L.26           DETAILED PROPOSAL INSTRUCTIONS
This section provides detailed instructions for preparing proposals.
The offeror shall fill in the Conformance and Compliance Cross-Reference Tables. The
offeror shall indicate conformance to instructions in the Conformance Cross-Reference
Table by entering ‗Yes‘ if in conformance and ‗No‘ if not in conformance in the column
labeled ‗Satisfied (Yes/No)‘. The offeror shall indicate compliance with the requirements
in the Compliance Cross-Reference Tables by entering ‗Yes‘ if in compliance and ‗No‘ if
not in compliance in the column labeled ‗Satisfied (Yes/No)‘. The offeror shall provide
the location (section number) in their proposal where the offeror has responded to each
requirement in the Compliance Cross-Reference Table.
 Each volume shall be separate and complete in itself. For each volume, the offeror
shall present information in sufficient detail to enable an evaluator, having a general
professional expertise in the response area of interest, to thoroughly understand the
response to this solicitation. The detail shall be complete within the volume so that the
evaluator would not have to reference another volume to understand the offeror‘s
response, and that the proposal clearly demonstrates the offeror‘s ability to perform in
accordance with the Government‘s requirements.
L.26.1             Technical/Management Volume
The Technical/Management Volume of the proposal shall conform to the following
outline:
   1. Executive Summary
   2. Technical/Management Conformance Cross-Reference Table
   3. Technical/Management Compliance Cross-Reference Table
   4. Technical Response
         a) Advisor Staffing
         b) Advisor Deployment
         c) Life and Mission Support
         d) Security
   4. Management Response

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       a) Program Management
       b) Home Office
       c) In-Country Office
       d) Senior Program Management Staff
       e) Program Management Systems
       f) Subcontract Management Plan
       g) Invoices
       h) Reporting
L.26.1.1          Executive Summary
The Executive Summary for the Technical/Management, Past Performance, Business,
and Price volumes shall be identical and shall provide the information described within
this Section.
L.26.1.2          Technical/Management Conformance Cross-Reference Table
The proposal submission requirements pertaining to the Technical/Management
Volume are summarized in the conformance cross-reference table in Section J.6. This
cross-reference table is provided to assist the offeror(s) in preparing its proposal.
L.26.1.3          Technical/Management Compliance Cross-Reference Table
The RFP requirements pertaining to the Technical/Management Volume are
summarized in the compliance cross-reference table in Section J.6. This cross-
reference table is provided to assist the offeror(s) in preparing its proposal.
L.26.1.4          Technical Response
The Technical Response shall describe the offerors‘ approach to satisfy the
requirements in:
    1. Section C.3.1 – Advisor Staffing
    2. Section C.3.2 – Advisor Deployment
    3. Section C.3.3 – Life and Mission Support
    4. Section C.3.5 – Security Requirements
The offeror‘s discussion must clearly and convincingly demonstrate how the
requirements of the contract will be met. The technical response shall demonstrate that
the offeror has a comprehensive understanding of support to be provided; the ability to
provide prompt delivery on short notice; and the ability to provide the required
personnel.
L.26.1.4.1        Advisor Staffing
The offeror shall demonstrate its capability to recruit personnel that meet or exceed the
specific and general qualifications for positions. The offeror(s) shall describe its overall
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approach to advisor recruitment. The offeror(s) shall include its approach to candidate
identification and candidate screening.
The offeror(s) shall describe its approach for providing in-country medical reviews and
psychological reviews on an annual basis for all advisors and non-local support staff.
The offeror(s) shall describe its approach for conducting random drug testing of its
employees working on a task order overseas on a monthly basis.
L.26.1.4.2        Advisor Deployment
The offeror(s) shall describe its approach for submission of appropriate candidate
resumes and references to INL within 14 calendar days of award or CO‘s notification to
proceed.
The offeror(s) shall describe its approach for submission of advisor candidate names,
qualifications and resumes to INL at least 30 days prior to pre-deployment when
requested for certain multilateral missions.
The offeror(s) shall describe its approach to prescreening candidates within 14 calendar
days of INL‘s initial approval of the candidates. The offeror(s) shall include a discussion
of those activities within its approach that has the potential for requiring more time than
anticipated. For these activities, the offeror(s) shall provide potential remedial actions in
order to reduce the potential for delays.
The offeror(s) shall describe its approach to deployment support.
The offeror(s) shall describe its approach for developing and maintaining a task order
advisor recruitment and deployment plan and timetable for filling each position.
L.26.1.4.3        Life and Mission Support
The offeror(s) shall describe its approach for ensuring that arrangements are in place to
stabilize and evacuate U.S. personnel under emergency medical or other emergency
conditions.
The offeror(s) shall describe its approach for developing a Property Control Plan to
maintain records of all government property that incorporates all requirements of FAR
Part 45 and FAR 4.703.
L.26.1.4.4        Security
The offeror(s) shall describe its approach for ensuring that personnel, who require
public trust certifications or security clearances, have the required clearances prior to
reporting for duty.
The offeror(s) shall describe its approach for ensuring that all personnel assigned in
support of task orders issued under this contract are trained and indoctrinated in the
absolute requirement to maintain and be sensitive to operational security at all times.




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L.26.1.5          Management Response
The Management Response shall describe the offeror‘s approach to satisfy the
requirements in:
       1. Section C.3.4 – Program Management
       2. Section C.3.4.1 – Home Office
       3. Section C.3.4.2 – In-Country Office
       4. Section C.3.4.3 – Senior Program Management Staff
       5. Section C.3.4.6 – Program Management Systems
       6. Section C.3.4.7 – Subcontract Management Plan
       7. Section C.3.4.10 – Small Business Subcontracting Plan
       8. Section G – Invoices
       9. Sections F.4 and F.5 – Reporting
The offeror‘s Management Response shall demonstrate that the offeror has the ability to
meet scope and complexity requirements of this solicitation. The offeror‘s Management
Response shall demonstrate that the offeror has adequate corporate resources to meet
the requirements of this solicitation.
L.26.1.5.1        Program Management
The offeror shall provide a clear, comprehensive and detailed description of their
existing capacities and capabilities with respect to being able to successfully undertake
the performance of a task order under this contract.
The offeror shall describe its approach for developing a Quality Assurance Surveillance
Plan (QASP) to assure that systematic quality assurance methods are used in
administration of the performance-based requirements.
The offeror shall describe its approach for developing and implementing effective quality
control and continuous improvement processes.
The offeror shall describe its approach for developing a Quality Control (QC) Plan that
will establish a management framework to verify that requirements are met and that all
services are being performed to acceptable standards.
The offeror shall describe its approach for developing and implementing a risk
management program that will minimize negative impacts on project performance
through effective risk identification and mitigation.
The offeror shall describe its approach for developing and implementing a safety and
health plan to cover all operations under each task order.
The offeror shall describe its approach for establishing an effective project control
capability to ensure management of activities is within schedule and budget.

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L.26.1.5.2         Home Office
The offeror shall describe its approach for satisfying the requirement to have a home
office within the Continental United States (CONUS).
L.26.1.5.3         In-Country Office
The offeror shall describe its approach for establishing an in-country program
management office with the appropriate number and types of staff for each task order
awarded.
L.26.1.5.4         Program Manager
The offeror shall provide the resume of the Program Manager (PM) who will be
responsible for each task order. In addition, the offeror(s) shall identify the following:
   1. The PM‘s years of experience in the areas of program management and
      international law enforcement and/or criminal justice assistance
   2. The PM‘s years of professional experience
   3. The PM‘s clearance level
L.26.1.5.5         Program Management Systems
The offeror shall describe its approach for developing and maintaining a personnel
database system for all task order advisor and program support personnel.
The offeror shall describe its approach for developing and maintaining a comprehensive
personnel system.
The offeror shall describe its approach for developing and maintaining organizational
charts and detailed descriptions of personnel, criteria for each position, functions, and
staffing patterns for both CONUS personnel and in-country personnel.
The offeror shall describe its approach for developing and maintaining a personnel
performance system for advisor personnel that provides for semi-annual performance
reviews, processes for internal affairs and legal actions, and disciplinary functions.
L.26.1.5.6         Subcontract Management Plan
The offeror shall describe its approach for identifying, selecting, and assigning work to
all subcontractors for this requirement.
The offeror shall describe its approach for ensuring the quality of subcontracted
services and supplies for this requirement, including identification of contingency
capabilities if the subcontractor fails to meet its obligations
The offeror shall submit proposed subcontractor agreements that meet requirements
L.26.1.5.7         Invoices
The offeror shall describe its approach for submitting monthly invoices within 45 days of
completing work performance the preceding month.

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The offeror shall describe its approach for ensuring that Other Direct Costs will not be
invoiced beyond 90 days after expenditure unless approval is obtained from the CO.
The offeror shall describe its approach for ensuring that invoices contain monthly costs
that are identical to those shown on the financial cost tracking reports.
The offeror shall describe its approach for ensuring that all subcontractor and vendor
costs are incorporated into the invoice on a timely basis referencing the associated INL
cost account codes (ten digit obligation number) used for funding.
The offeror shall describe its approach for providing searchable receipts (for one-time
items that exceed $1,000 or monthly recurring items that exceed $500).
The offeror shall describe its approach for providing a clear mapping between all items
and specific CLINs and a clear mapping between personnel timecards and specific
CLINs.
The offeror shall describe its approach for providing a monthly digital and computer
searchable invoice and receipt submission. The offeror(s) shall include in its description
an overview of the information technology systems, transmission of data, and data fields
necessary to satisfy the requirement of a monthly digital and computer searchable
invoice and receipt submission.
The offeror shall describe its approach for providing electronic time cards for each
person on a monthly basis. The offeror(s) shall include in its description an overview of
the information technology systems, transmission of data, and data fields necessary to
satisfy the requirement of electronic time cards for each person on a monthly basis.
L.26.1.5.8        Reporting
The offeror shall describe its approach for providing a combined monthly program
support and financial progress report
The offeror(s) shall describe its approach for maintaining a reports listing that identifies
report dependencies, identifies the report creator, approver, to whom the report is to be
delivered, the report media (paper, electronic, other) and indicates report required
delivery schedule.
The offeror(s) shall describe its approach for preparing and delivering a Serious Incident
Report within 12 hours of the incident.
L.26.1.5.9        Personnel
The offeror shall demonstrate the capability to recruit, screen, select, assemble, and
deploy personnel and equipment/supplies in accordance with Section C. The offeror
shall demonstrate that the offeror has the capability to manage and support deployed
personnel for sustained periods of time. Offerors shall also address the following areas.
   1. Advisors may deploy with personal weapons provided as part of their personal
      equipment.


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   2. Method and process for ensuring that individuals in the field receive
      compensation and applicable allowances.
   3. Evaluation criteria and the approach to systematic personnel evaluation
L.26.1.5.10       Small Business Subcontracting Plan
The offeror (Full Scope Only) shall include its small business subcontracting plan in the
subcontract management plan.
L.26.2            Past Performance Volume
The Past Performance Volume of the proposal shall conform to the following outline:
   1. Executive Summary
   2. Past Performance Conformance Cross-Reference Table
   3. Past Performance Compliance Cross-Reference Table
   4. Past Performance Client References
   5. Corporate Resources to be Utilized
The offeror(s) shall not include performance information from other divisions or
corporate management entities not planned for direct involvement or that will not
significantly influence the performance during the execution of the program. The
Offeror shall provide the most current information for the reference contacts.
L.26.2.1          Executive Summary
The Executive Summary for the Technical/Management, Past Performance, Business,
and Price volumes shall be identical and shall provide the information described in
Section L.
L.26.2.2          Past Performance Conformance Cross-Reference Table
The proposal submission requirements pertaining t0 the Past Performance Volume are
summarized in a conformance cross-reference Table in Section J.6. This cross-
reference is provided to assist the offeror(s) in preparing its proposal.
L.26.2.3          Past Performance Compliance Cross-Reference Table
The RFP requirements for the Past Performance Volume are summarized in a
compliance cross-reference table in Section J.6. This cross-reference is provided to
assist the offeror(s) in preparing its proposal.
L.26.2.4          Past Performance Client References
The offeror(s) shall provide client references capable of documenting the offerors‘
performance on similar contracts – similar to the complexity and scope of services of
this procurement. The offeror(s) shall submit references for itself and for each proposed
subcontractor expected to perform at least 20 percent of the contract workload or
receive at least 20 percent of the contract revenue. These references shall consist of
present or past clients within the last five years.
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The offeror(s) shall provide the following:
   1. At least three and no more than five references documenting the offerors‘ ability
      as a prime contractor to hire and deploy advisors and to provide life and mission
      support.
   2. At least three and no more than five references for each proposed subcontractor
      expected to perform at least 20 percent of the contract workload or receive at
      least 20 percent of the contract revenue. The references shall confirm the
      subcontractor‘s capabilities in the areas of work that the subcontractor is
      proposed to perform on this contract.
The offeror(s) shall provide the following information for each client reference:
   1. Contract title.
   2. Contract number.
   3. Total contract value.
   4. Contract start date, end date, and any options exercised.
   5. Contracting Officer‘s name, address, and telephone number.
   6. Program Manager‘s name, address, and telephone number.
   7. Administrative CO‘s name, address, and telephone number.
   8. A brief description of the attributes of the contract demonstrating the degree of
      relevance of the scope of work in this acquisition.
   9. Percent and type of work performed by subcontractors.
   10. List of major subcontractors. (Subcontractor‘s contact person, company name,
       and telephone number shall be provided for any subcontractor performing at
       least 20 percent of the contract work or responsibility, or receiving at least 20
       percent of the contract revenue).
   11. Information on problems encountered on the contracts and subcontracts and the
       corrective actions taken to resolve those problems.
L.26.3            Business Volume
The Business Volume of the proposal shall conform to the following outline:
   1. Executive Summary
   2. Business Conformance Cross-Reference Table
   3. Business Compliance Cross-Reference Table
   4. Standard Form 33
   5. Representations and Certifications
   6. Offeror(s) Responsibility

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   7. Joint Venture Information
L.26.3.1          Executive Summary
The Executive Summary for the Technical/Management, Past Performance, Business,
and Price volumes shall be identical and shall provide the information described in
Section L.
L.26.3.2          Business Conformance Cross-Reference Table
The proposal submission requirements for the Business Volume are summarized in a
conformance cross-reference table. This cross-reference table is provided to assist the
offeror(s) in preparing its proposal.
L.26.3.3          Business Compliance Cross-Reference Table
The RFP requirements for the Business Volume are summarized in a compliance cross-
reference table. This cross-reference table is provided to assist the offeror(s) in
preparing its proposal.
L.26.3.4          Standard Form 33
This form shall be signed and executed by the offeror(s).
A Standard Form (SF) 33, Solicitation, Offer, and Award, completed and signed by the
offeror(s), constitutes the offerors‘ acceptance of the terms and conditions of this
solicitation. Therefore, the form must be executed by a representative of the offeror(s)
who is authorized to commit the offeror(s) to contractual obligations.
Offeror(s) are expected to examine the entire solicitation. Failure to do so shall be at the
offerors‘ own risk.
Each offeror(s) shall furnish the information required by the solicitation. The offeror(s)
shall sign SF 33, Block 17, and fill in all blocks of Section K as required. Erasures or
other changes must be initialed by the individual signing the form. Offers signed by an
agent are to be accompanied by evidence of their authority. For additional information,
offerors should refer to FAR 52.204-7.
L.26.3.5          Representations and Certifications
Offerors shall use the Government electronic systems for the submission of the
Representations and Certifications as explained in Section K.2, 52.204-8 Annual
Representations and Certifications.
L.26.3.6           Offerors’ Responsibility
In order for an offeror(s) to receive a contract, the CO must first make an affirmative
determination that the prospective contractor is responsible in accordance with the
provisions of Subpart 9.1 of the FAR. To assist the CO in this regard, the offeror(s)
shall include the following information in this section of its Business Proposal:
   1. A statement of financial condition of the offeror(s).
   2. Demonstration of prior satisfactory performance.
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   3. Demonstration of adequate financial resources or the ability to obtain such
      resources prior to award in order to successfully perform the contract.
   4. Demonstration of the ability to comply with the required or proposed delivery
      schedule, taking into consideration all existing business commitments, both
      commercial and Government.
   5. Demonstration of a satisfactory record of integrity and business ethics.
   6. Demonstration of the necessary organization, experience, operational controls,
      and technical skills, or the ability to obtain them prior to award.
   7. Demonstration of the necessary accounting controls or the ability to obtain them
      prior to award.
   8. Demonstration that the offeror(s) is otherwise qualified and eligible to receive an
      award under applicable laws and regulations.
L.26.3.6.1         Estimating System
Offerors shall indicate if they have a Government-determined adequate estimating
system. If the offeror has such a system, it shall submit evidence to support the
adequacy determination. If the offeror does not have such a system, it shall describe its
estimating system and established estimating policies, practices, and procedures.
L.26.3.6.2         Billing System
Offerors shall indicate if they have a Government-determined adequate billing system.
If the offeror has such a system, it shall submit evidence to support the adequacy
determination. If the offeror does not have such a system, it shall describe its billing
system and established billing policies, practices, and procedures.
L.26.3.6.3         Purchasing System
Offerors shall indicate if they have a Government-approved purchasing system. If the
offeror has such a system, it shall submit evidence to support the approval. If the
offeror does not have such a system, the offeror shall submit the name and contact
information of the offeror‘s Government cognizant Federal agency official. The
cognizant Federal agency normally will be the agency with which the offeror has the
largest dollar amount of negotiated contracts, including options.
L.26.3.6.4         Status of Property Management System (June 2007)
(a) When used in this provision, government-furnished property, government property,
and contractor-acquired property are all defined in FAR 45.101.
(b) Potential offerors shall include in their quote or offer:
       (1) Whether the offeror‘s property management system that will be used on this
       contract to track government-furnished property and/or contractor-acquired
       property has been determined to be adequate by a federal property manager.
       (2) The name, address, telephone number and e-mail address of both the:

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              (i) Cognizant Administrative Contracting Officer (ACO) responsible for
              review and the determination of adequacy of the contractor‘s property
              system; and
              (ii) The cognizant contractor government property manager.
       (3) The voluntary consensus standard or industry leading practices and
       standards to be used in the management of Government property, or existing
       property management plans, methods, practices or procedures for accounting of
       property.
                                     (End of provision)
.
L.26.3.6.5        Cost Accounting System
Because resultant task orders under this contract will have cost-reimbursement
elements, the Contracting Officer, in accordance with FAR 16.301-3(a)(1), will make a
contract award only to an otherwise successful offeror which has an adequate cost
accounting system. In this context, ―adequate‖ is defined as ―the Contracting Officer‘s
determination that the offeror‘s cost accounting system is at a risk level sufficient for the
Government to enter into a contract.‖ In making the adequacy determination, the
Contracting Officer will consider the following factors: audit reports from Government
agencies (e.g., Defense Contract Audit Agency); testimony from the offeror‘s cognizant
Defense Contract Audit Agency office; audit reports from a qualified external
independent accounting firm; and the adequacy, compliance, and status of the offeror‘s
corrective action plan, if applicable.
Offerors shall answer the following questions:
1) Does the offeror have a cost accounting system that provides for:
* Proper segregation of direct costs from indirect costs
* Identification and accumulation of direct costs by contract
* A logical and consistent method for the allocation of indirect costs to intermediate and
final cost objectives (A contract is a final cost objective.)
* Accumulation of costs under general ledger control
* A timekeeping system that identifies employees‘ labor by intermediate or final cost
objectives
* A labor distribution system that charges direct and indirect labor to the appropriate
cost objectives
* Interim (at least monthly) determination of costs charged to a contract through routine
posting to books of account
* Exclusion from costs charged to Government contracts of amounts that are not
allowable pursuant to FAR Part 31 or other contract provisions
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* Identification of costs by contract line item and by units (as if each line item or unit was
a separate contract) if required by the proposed contract
* Segregation of preproduction costs from production costs
2) Does the offeror‘s cost accounting system provide financial information required by
contract clauses concerning limitation of costs (FAR 52.232-20 and 52.232-21) or
limitation on payments (FAR 52.216-16)?
3) Does the offeror‘s cost accounting system provide financial information required to
support requests for progress payments?
4) Is the offeror‘s cost accounting system designed, and are the records maintained in
such a manner that adequate, reliable data are developed for use in pricing follow-on
acquisitions?
5) Is the offeror‘s cost accounting system currently in full operation?
If the offeror responds affirmatively to the above questions, the offeror shall submit any
evidence (e.g. Defense Contract Audit Agency audit report) to assist the Contracting
Officer in his determination of cost accounting system adequacy.
If a Government agency or qualified external independent accounting firm has
determined an offeror‘s cost accounting system to be inadequate or inadequate in part,
the offeror shall submit its corrective action plan, including identifying past and future
completion dates and current stage of the plan.
If a Government agency or qualified external independent accounting firm has not
reviewed the offeror‘s cost accounting system and the offeror is considered for award of
the contract, the Contracting Officer intends to request (at Government expense) a pre-
award accounting system survey.
The offeror shall submit the name and full contact information of its cognizant Defense
Contract Audit Agency office.
The offeror‘s failure to submit the above requested information will be considered a
proposal weakness and may affect the offeror‘s chances of being included in the
competitive range or considered for contract award.
L.26.3.7           Joint Venture Information
If two or more parties have formed a partnership or joint venture (see FAR Subpart 9.6)
for the purposes of submitting a proposal under this solicitation and, if selected, would
perform the contract as a single entity, they must submit the Corporate Charter, By-
Laws, or Joint Venture or Partnership Agreement. In addition, the teaming
arrangements must be identified, company relationships must be fully disclosed and
respective responsibilities and method of work must be expressly stipulated. The joint
venture or partnership agreement must include a full discussion of the relationship
between the organizations, including identification of the organization, which will have
responsibility for negotiation of the resultant contract and task orders, which
organization will have accounting responsibility, how work will be allocated, and profit or
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fee, if any, shared. In addition, the principals to the joint venture or partnership
agreement must agree to be jointly and severally liable for performance of the contract
and acts or omissions relating to the contract. Written evidence of such agreement is
required with the proposal.
L.26.4            Price Volume
Offerors shall complete the Excel Spreadsheet Tables 1 through 8 and other information
required in Section B. Failure to submit a complete Section B or other required price
information requested in Section L.26.4.2 will render the Price Volume non-responsive,
and offerors which submit a non-responsive Price Volume may be excluded from award
consideration.
The Price Volume of the proposal shall conform to the following outline:
   1. Executive Summary
   2. Price Conformance Cross-Reference Table
   3. Price Compliance Cross-Reference Table
   4. Price Information and Instructions
L.26.4.1          Executive Summary
The Executive Summary for the Technical/Management, Past Performance, Business,
and Price volumes shall be identical.
L.26.4.2          Price Conformance Cross-Reference Table
The proposal submission requirements for the Price Volume are summarized in a
conformance cross-reference table in Section J.6. This cross-reference table is
provided to assist the offeror(s) in preparing its proposal.
L.26.4.3          Price Compliance Cross-Reference Table
The RFP requirements for the Price Volume are summarized in a compliance cross-
reference table in Section J.6. This cross-reference table is provided to assist the
offeror(s) in preparing its proposal
L.26.4.4          Price Information and Instructions
The Excel Spreadsheet Tables 1 through 3 will be used to negotiate the rates required
for the contract‘s Sections B.5, B.6, and B.8, respectively. Tables 4 through 8 are being
used for price evaluation purposes only (for award of the contract). Offerors shall not
add labor categories or other cost elements in Tables 3 through 8.
The proposed NTE fully-loaded hourly labor rates in Table 3 (NTE Rates) apply to
United States citizens only.
The proposed NTE fully-loaded hourly labor rates in Tables 5 through 8 must match the
respective proposed NTE fully-loaded hourly labor rates in Table 3.


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The proposed applicable ceiling indirect cost rate(s) under Travel in Tables 5 through 8
must match the respective proposed ceiling indirect cost rate(s) in Table 2 (Ceiling
Indirect Cost Rates). Offerors shall not propose any other indirect cost rate(s) under
Travel in Tables 5 through 8. An offeror shall apply only the indirect cost element(s)
that are usually allocated to Travel pursuant to the offeror‘s established or disclosed
cost accounting practices. Offerors shall not propose fee under Travel in Tables 5
through 8.
Offerors shall complete and submit Tables 1 through 8 in Excel and hard copy. The
Government has provided formulas in Tables 5 through 8 to transfer automatically the
proposed NTE fully-loaded hourly labor rates from Table 3 and to calculate
automatically the proposed Subtotal (excluding Travel), Total, and Grand Total prices in
Tables 4 through 8. However, offerors shall verify the accuracy and make any
necessary corrections. Offerors shall complete all other data cells in Tables 5 through 8
and all data cells in all other Tables.
Offerors shall provide detail spreadsheet(s) (in Excel and hard copy) for Table 3 that
shows for each performance year the build-up of each proposed NTE fully-loaded
hourly labor rate. Offerors shall identify on the build-up schedule: the proposed
unloaded hourly labor rate, each proposed fringe benefits element (if not included in an
indirect cost pool), each proposed fringe benefits cost (if not included in an indirect cost
pool), each proposed indirect cost rate element, each proposed indirect cost rate, each
proposed indirect cost, proposed profit percentage, and proposed profit dollar amount.
Offerors shall provide, on their detail spreadsheet(s) (in Excel and hard copy) for Table
3, a crosswalk from each RFP-specified labor category to the internal labor category.
Offerors shall specify, on their detail spreadsheets (in Excel and hard copy) for Table 3,
whether each proposed NTE fully-loaded hourly labor rate applies to labor performed by
1) the offeror; 2) subcontractor offeror(s); and/or 3) divisions, subsidiaries, or affiliates of
the offeror under a common control.
Offerors shall show (with formulas) in the Excel Tables 5 through 8 (excluding where the
Government provided formulas) the arithmetic process by which they calculated their
proposed costs and prices. Offerors shall show (with formulas) in their Excel detail
spreadsheets the arithmetic process by which they calculated their proposed NTE fully-
loaded hourly labor rates in Table 3. Offerors shall not hide or lock any rows, columns,
or cells that contain proposed data.
Each proposed NTE fully-loaded hourly labor rate in Table 3 shall consist of a proposed
unloaded hourly rate, fringe benefits (if not part of applicable indirect costs), applicable
indirect costs, and profit. It shall not consist of any other costs. Any other costs that are
part of the Contractor‘s established compensation plan and consistent with FAR Part
31, including any allowances and bonuses, may be proposed as a material or other
direct cost (ODC) at the task order level. Furthermore, any cost elements included in
the proposed and negotiated NTE fully-loaded hourly labor rates (at the contract level)
and proposed and negotiated fixed fully-loaded hourly labor rates (at the task order

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level) shall not be charged as a material or other direct cost (at the contract or task
order level).
Offerors shall identify, in their Price Volume narrative, the basis of estimate of their
proposed unloaded hourly labor rates and indirect cost rates that comprise their
proposed NTE fully-loaded hourly labor rates in Table 3.
The proposed indirect cost rates that comprise the proposed NTE fully-loaded hourly
labor rates in Table 3 do not have to match the proposed provisional billing rates in
Table 1 (Provisional Billing Rates) or the proposed ceiling indirect cost rates in Table 2
(Ceiling Indirect Cost Rates).
Offerors shall verify, in their Price Volume narrative, that the proposed NTE fully-loaded
hourly labor rates in Table 3 are representative of the skill level required and work to be
performed under the contract.
For Table 1, offerors shall add or delete rows as necessary. Offerors shall propose their
most current provisional billing rates. The number (e.g., ―1)‖) in the ―Indirect Cost Rate
Element‖ column signifies a specific indirect cost rate element; for example, an offeror
may elect to propose ―Fringe Benefits‖ next to ―1)‖, ―Overhead‖ next to ―2)‖, and ―G&A‖
next to ―3)‖. Each row will apply to a different Contractor Fiscal Year Period, which
offerors shall identify in the right-most column.
For Table 2, offerors shall add or delete rows as necessary. The number (e.g., ―1)‖) in
the ―Indirect Cost Rate Element‖ column signifies a specific indirect cost rate element;
for example, an offeror may elect to propose ―Fringe Benefits‖ next to ―1)‖, ―Overhead‖
next to ―2)‖, and ―G&A‖ next to ―3)‖. Each row will apply to a different Contractor Fiscal
Year Period, which offerors shall identify in the right-most column.
Offerors shall identify, in their Price Volume narrative, the number of hours in their
normal workweek. Additionally, FAR 52.237-10 (―Identification of Uncompensated
Overtime‖) reads, ―For any proposed hours against which an uncompensated overtime
rate is applied, the offeror shall identify in its proposal the hours in excess of an average
of 40 hours per week, by labor category at the same level of detail as compensated
hours, and the uncompensated overtime rate per hour, whether at the prime or
subcontract level. This includes uncompensated overtime hours that are in indirect cost
pools for personnel whose regular hours are normally charged direct…The offeror shall
include a copy of its policy addressing uncompensated overtime with its proposal.‖
Offerors shall abide by the aforementioned and should review FAR 52.237-10 for more
information.
Offerors shall identify, in their Price Volume narrative, their proposed subcontractors.
Offerors, in accordance with FAR 15.404-3(b) (―Subcontract Pricing Considerations‖),
shall conduct appropriate cost or price analyses to establish the reasonableness of
proposed subcontract prices, and include, in their Price Volume narrative, the results of
these analyses. Results shall be in the form of subcontractor offerors‘
proposed/negotiated fully-loaded hourly labor rates and accompanying basis for the
(prime) offeror‘s determination of fair and reasonable subcontractor offerors‘
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proposed/negotiated fully-loaded hourly labor rates. At this time, the Government does
not require submission of subcontractor offerors‘ build-up of their proposed/negotiated
fully-loaded hourly labor rates, but the (prime) offeror shall show on its build-up
schedule any applicable indirect costs and profit it applied to the subcontractor offerors‘
proposed/negotiated fully-loaded hourly labor rates.




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                         Section M: Evaluation Factors for Award
M.1             GENERAL
The Government intends to award three to four CJPS Set Aside contracts and three to
four CJPS Full Scope contracts resulting from this solicitation to the responsible offerors
whose respective proposals represent the best value solutions after evaluation in
accordance with the factors and sub factors in the solicitation. The Government
reserves the right to limit the number of awards.
M.2             BASIS FOR AWARD
The Government will make award to the responsible offeror(s) whose proposals
conforms to the requirements of the solicitation and is evaluated as being the most
advantageous to the Government, price and other factors considered for this
solicitation, technical merit is more important than cost or price. Awards will not be
automatically determined by numerical calculation or formula relationship between cost
or price and technical merit. As technical merit of the offeror‘s proposals becomes more
equal, the evaluated cost or price may become the determining factor. The Contracting
Officer will determine what trade-off between technical merit and price promises the
greatest value to the Government, price and other factors considered.
The technical evaluation will be based on the technical evaluation criteria identified in
Section M.9. Technical clarifications, if requested by the Government, and past
performance surveys may also be used in evaluating the technical merit of an offeror‘s
proposal. Price proposals will be evaluated in accordance with Section M.10.
The Government is conducting two separate and distinct source selections under this
solicitation. Consequently, the procurement schedule and award decisions on one track
will not affect the other track.
There will be two award tracks: (1) Full Scope, and (2) Small Business Set-Aside. The
Government intends to make multiple contract awards under both tracks. For the Full
Scope track, a sufficient number of awards will be made to ensure adequate
competition at the task order level. For the Small Business Set-aside track, a sufficient
number of awards will be made to ensure adequate competition at the task order level.
M.3                    EVALUATION FACTORS
The Government will conduct its evaluation using the following factors:
(a)      Non-Price Factors
         Factor 1: Technical (described in M.9.1)
         Factor 2: Management (described in M.9.2)
         Factor 3: Past Performance (described in M.9.3)
         Factor 4: Subcontract Management Plan (described in M.9.4)

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         Factor 5: Small Business Subcontracting Plan (Full Scope Only) (described in
         M.9.5)
(b)      Price Factor
         Price (described in M.10)
M.4             ELIGIBILITY FOR AWARD
Proposals shall be prepared in accordance with the instructions set out in Section L.
The Government will review proposals submitted to determine conformance with the
proposal preparation instructions. If it is determined that the proposal is substantially
not in conformance with the instructions in Section L, the Government may deem that
proposal to be unacceptable and it will not be evaluated further. The proposal may be
removed from consideration for contract award.
To be eligible for award, offerors are required to meet all solicitation requirements, such
as terms and conditions, technical factors, and pricing information. Failure to comply
with all terms and conditions of the solicitation may result in the offeror being removed
from award consideration, and any omission of solicitation terms and conditions must be
fully explained and justified. As such, the Government may reject any proposal that is
evaluated to be unrealistic in terms of technical requirements, to include terms and
conditions, and price, such that the proposal reflects an inherent lack of competence or
failure to comprehend the overall requirements of the solicitation.
The determination of offeror responsibility will be made by the Contracting Officer and
will be assessed on a pass/fail basis. The Government will make determinations of
responsibility in accordance with FAR 9.1 (Responsible Prospective Contractors) using
information provided in the Business Proposal volume and information available from
other sources. The Government also reserves the right to determine the responsibility
of prospective major subcontractors.
M.5             SOURCE SELECTION PROCESS
The Government intends to make awards without discussions on the basis of initial
proposals received. However, the Government may elect to make awards with
discussions if it is determined to be in the Government‘s best interest. However,
offerors are cautioned to submit their pricing proposals on the most favorable basis
since the Government reserves the right to make awards without discussions in
accordance with FAR Subpart 15.209 (a).
If the Government elects to make awards with discussions, it reserves the right, before
requesting a final proposal revision, to: 1) limit the number of offerors in the competitive
range to the greatest number of proposals that will permit an adequate competition
among the technically acceptable proposals; 2) make more than one competitive range
determination; 3) conduct more than one round of discussions; and 4) conduct more
than one round of proposal revisions.



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M.6           SOLICITATION AMENDMENTS
The Government reserves the right to amend the terms and conditions of the solicitation
at any time before or after receipt of proposals. If the Government amends the
solicitation, the Government will so advise all parties receiving the solicitation (if the
amendment is issued before the established time and date for receipt of proposals) or
all offerors that have not been eliminated from the competition (if the amendment is
issued after the established time and date for receipt of proposals).
M.7           EVALUATION SUPPORT
Offerors are hereby notified that the Government intends to use outside contractors to
assist in the evaluation of proposals. Those contractors will have access to any and all
information contained in the offerors‘ proposals and will be subject to appropriate
conflict of interest, standards of conduct, and confidentiality restrictions.
M.8           NON-PRICE FACTOR RATINGS
The offeror‘s approach to support services will be evaluated with respect to the non-
price factors.
For the technical, management and small business subcontracting plan (Full Scope
Only) factors and sub factors, subjective technical rating shall be as follows:
   Exceptional:    Exceeds specified performance or capability in a beneficial way,
   has a high probability of success
   Acceptable:   Satisfies evaluation criteria. Good probability of success;
   weaknesses can be readily corrected.
   Marginal: Fails to satisfy the evaluation criteria; low probability of success;
   significant weaknesses, but correctable.
   Unacceptable : Substantially deficient in addressing the mandatory requirements,
   i.e. fails to minimally satisfy the evaluation criteria.
For the past performance factor, the following adjectival ratings will be used.
    Confidence: The Offeror‘s past performance record indicates the Offeror can
   successfully provide a product that meets our requirement. Some Government
   intervention is expected to be required in obtaining the required product.
   Unknown confidence: The Offeror has no relevant performance record. A review
   was unable to identify any relevant past performance information (see FAR 15.305).
   This is a neutral rating. It does not hinder nor help the Offeror.
   No confidence: The Offeror‘s past performance record provides extreme doubt
   exists that the offeror will successfully provide a product that meets our
   requirement. Regardless of the degree of Government intervention, obtaining the
   required product is doubtful.
For the Subcontract Management Plan factor (Full Scope track only), the following
adjectival ratings will be used.
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   Pass:        Satisfies all evaluation criteria.
   Fail:        Does not satisfy all evaluation criteria.
M.9             TECHNICAL EVALUATION
The technical evaluation of proposals will be based upon the technical evaluation
criteria listed below in descending order of importance.
   1. Technical Factor (see M.9.1)
   2. Management Factor (see M.9.2)
   3. Past Performance Factor (see M.9.3)
   4. Subcontract Management Plan (see M.9.4)
   5. Small Business Subcontracting Plan (Full Scope Only) (see M.9.5)
M.9.1               Technical Factor
The Technical factor comprises the following four (4) sub factors and considerations for
each sub factor. Sub factors are equally important..
   1. Advisor Staffing
         a) The offeror demonstrates an understanding of advisor recruitment. The
            offeror‘s proposed approach to advisor recruitment has the flexibility to
            accommodate growth and changes in mission environments.
         b) The offeror demonstrates an understanding for providing in-country medical
            reviews and psychological reviews.
         c) The offeror demonstrates an understanding for conducting random drug
            testing of its employees working on a task order overseas.
   2. Advisor Deployment
         a) The offeror demonstrates an understanding of submission of appropriate
            candidate resumes and references to INL within 14 calendar days of award or
            CO‘s notification to proceed.
         b) The offeror demonstrates an understanding of submission of advisor
            candidate names, qualifications and resumes to INL at least 30 days prior to
            pre-deployment when requested for certain multilateral missions.
         c) The offeror demonstrates an understanding of prescreening candidates within
            14 calendar days.
         d) The offeror demonstrates an understanding of advisor deployment support.
         e) The offeror demonstrates an understanding of developing and maintaining a
            task order advisor recruitment and deployment plan and timetable for filling
            each position.
   3. Life and Mission Support
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        a) The offeror demonstrates an understanding of the requirements for ensuring
           that arrangements are place to stabilize and evacuate U.S. personnel.
        b) The offeror demonstrates an understanding of the requirements for a Property
           Control Plan.
   4. Security
   a) The offeror demonstrates an understanding of ensuring that personnel, who
      require secret or top secret security clearances, have the required clearances
      prior to reporting for duty.
   b) The offeror demonstrates an understanding of ensuring that all personnel
      assigned in support of task orders issued under this contract are trained and
      indoctrinated in the absolute requirement to maintain and be sensitive to
      operational security at all times.
M.9.2             Management Factor
The Management factor comprises the following eight (8) sub factors and
considerations for each sub factor.. Sub factors are equally important.
   1. Program Management
        a) The offeror proposes a sound approach for developing a Quality Assurance
           Surveillance Plan.
        b) The offeror proposes a sound approach for developing and implementing
           effective quality control and continuous improvement processes.
        c) The offeror proposes a sound approach for developing a Quality Control Plan.
        d) The offeror proposes a sound approach for developing and implementing a
           risk management program.
        e) The offeror proposes a sound approach for developing and implementing a
           safety and health plan.
        f) The offeror proposes a sound approach for establishing an effective project
           control capability.
   2. Home Office
        a) The offeror proposes a sound approach for meeting the requirement for a
           home office.
   3. In-Country Office
        a) The offeror proposes a sound approach for establishing an in-country office.
   4. Program Manager
     a) The resume of the Program Manager complies with the requirement of having
        at least five (5) years of experience in the areas of program management and
        international law enforcement and/or criminal justice assistance.
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   b) The Program Manager complies with the requirement to have a Top Secret
      clearance.
5. Program Management Systems
   a) The offeror proposes a sound approach for developing and maintaining a
      personnel database system.
   b) The offeror proposes a sound approach for developing and maintaining a
      comprehensive personnel system.
   c) The offeror proposes a sound approach for developing and maintaining
      organizational charts and detailed personnel information.
   d) The offeror proposes a sound approach for developing and maintaining a
      personnel performance system.
6. Invoices
   a) The offeror proposes a sound approach for submitting monthly invoices within
      45 days of completing work performance the preceding month.
   b) The offeror proposes a sound approach for ensuring that Other Direct Costs
      will not be invoiced beyond 90 days after expenditure unless approval is
      obtained from the CO.
   c) The offeror proposes a sound approach for ensuring that invoices contain
      monthly costs that are identical to those shown on the financial cost tracking
      reports.
   d) The offeror proposes a sound approach for ensuring that all subcontractor
      and vendor costs are incorporated into the invoice on a timely basis
      referencing the associated INL cost account codes (ten digit obligation
      number) used for funding.
   e) The offeror proposes a sound approach for providing searchable receipts (for
      one-time items that exceed $1,000 or monthly recurring items that exceed
      $500).
   f) The offeror proposes a sound approach for providing a clear mapping
      between all items and specific CLINs and a clear mapping between personnel
      timecards and specific CLINs.
   g) The offeror proposes a sound approach for providing a monthly digital and
      computer searchable invoice and receipt submission.
   h) The offeror proposes a sound approach for providing electronic time cards for
      each person on a monthly basis
7. Reporting
   a) The offeror proposes a sound approach for providing a combined monthly
      program support and financial progress report.
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        b) The offeror proposes a sound approach for maintaining a reports listing.
        c) The offeror proposes a sound approach for preparing and delivering Serious
           Incident Reports.
   8. Personnel
        a) The offeror demonstrates the capability to recruit, screen, select, assemble,
           and deploy personnel and equipment/supplies in accordance with Section C.
        b) The offeror demonstrates that the offeror has the capability to manage and
           support deployed personnel for sustained periods of time.
M.9.3              Past Performance
The offeror and its major subcontractors will be evaluated with respect to their past
performance and experience. This assessment will reflect the consideration of all
relevant information that is readily available to the Government, including both the
information received from the offeror and information obtained from other sources. The
Past Performance factor comprises the following sub factors. These sub factors are of
equal importance.
   1. Technical
        a) Relevant Experience. The offeror and major subcontractors demonstrate
           relevant corporate experience providing criminal justice related support
           services and associated support systems required under Section C,
           Descriptions/Specifications/Work Statement.
        b) Customer Satisfaction. Level of customer satisfaction with criminal justice
           related support services and support systems delivered on Government and
           commercial contracts.
   2. Price
        a) Competitive Pricing. History of maintaining competitive pricing for services.
        b) Cost Control. History of meeting proposed cost estimates.
   3. Contractual
        a) Termination History. Termination history on Government and commercial
           contracts.
        b) Contract Compliance. History of fulfilling all technical and non-technical
           contractual terms and conditions.
With regard to the Government‘s evaluation of Past Performance, offerors should note
the following from FAR 15.305(a)(2)(iv):
In the case of an offeror without a record of relevant past performance or for whom
information on past performance is not available, the offeror will be given a rating of
neutral.

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M.9.4              Subcontract Management Plan
        a) The offeror proposes a sound approach for identifying, selecting, and
           assigning work to all subcontractors for this requirement.
        b) The offeror proposes a sound approach for ensuring the quality of
           subcontracted services and supplies for this requirement, including
           identification of contingency capabilities if the subcontractor fails to meet its
           obligations
        c) The offeror proposes subcontractor agreements that meet requirements
M.9.5              Small Business Subcontracting Plan (Full Scope Only)
        a) The offeror proposes a sound approach for identifying, selecting, and
           assigning work to small business subcontractors.
        b) The offeror proposes a sound approach for meeting the small business
           subcontracting goals identified in L.9.
M.10           PRICE EVALUATION
The principal basis for evaluating price as a factor for award under this solicitation will
be an evaluation of the offerors‘ respective overall proposed prices submitted in Table
4.
The Government will conduct an evaluation to determine ultimately that the final agreed-
to price from Table 4 is fair and reasonable. In doing so, the Government will examine
the completeness, accuracy, and reasonableness of all offerors‘ proposed prices in
Tables 5 through 8.
The Government will use one or more of the proposal analysis techniques stipulated in
FAR 15.404 to conduct the price evaluation.
The Government will use the proposed prices in Tables 4 through 8 for price evaluation
purposes only; it does not commit to paying these prices. Similarly, the Government
does not commit to usage of the RFP-specified hours or expenditure of the RFP-
specified Travel cost in Tables 5 through 8; these hours and cost have been provided
for price evaluation purposes only.




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