December 2006
Application Guide for the Doctoral Degree Graduate School of Science and Technology, Keio University
Applying for Doctoral Degree If you wish to apply for the doctoral degree, you will need to submit both the documents for Preliminary Review and Formal Review. Please follow the procedure outlined below. 1. Documents to be submitted for Preliminary Review 1) Degree Application Form (prescribed form) 2) Thesis Abstract (prescribed form) 3) Thesis Index (prescribed form) 4) Curriculum Vitae (prescribed form) 5) Supplementary Materials (A4 size) 1 1 1 1 1 1
*please refer to the Sample Index for the format
6) Graduation certificate from last school attended University)
(not necessary if you graduated from Faculty of Science and Technology, Keio *Please follow 6. Instructions for Submitting Preliminary Review for details. Documents 1 to 4 can be downloaded from the following website. URL: http://www.gakuji.keio.ac.jp/yagami/rikouken/index.html 2. Application Fee for Preliminary Review As the Keio University Commencement Regulation article #5 states, application for the doctoral degree by thesis screening only (those not enrolling in doctoral program) requires an application fee. application documents. (1) Applicants who have completed the doctoral degree requirements, but have withdrawn without submitting a thesis: -¥50,000 (2) Applicants who already have either bachelor’s or master’s degree from Keio and to whom does not apply to (1): -¥70,000 (3) Applicants to whom applies to neither (1) nor (2)-¥100,000 (4) Full-time teaching staff at Keio: -¥20,000 If you are applying for the doctoral degree while in the doctoral program, no screening fee is required. Please submit the application fee together with your
3. Documents for the Formal Review Bound thesis (A4 size) 3 copies *Please print your thesis title, the academic year/month of degree conferral and your name on both the cover and spine of the book. Regarding your month of degree conferral, for thesis written in English, TYPE THE MONTH OF YOUR RELEVANT SCHOOL’S FACLUTY MEETING AS: Month 200X. 4. Deadline and Office for Submission (1) Deadline
●Deadline for submitting documents for the Preliminary Review:
2 weeks prior to the faculty meeting of the relevant school. ●Deadline for submitting documents for Formal Review: 2 weeks prior to the faculty meeting of the relevant school. * For details concerning the application and screening deadlines, please refer to the
Doctoral Thesis Screening Schedule for Academic Year 2006.
(2) Office for Submission -Academic Affairs Office (Faculty of Science and Technology) *If you need to make corrections in any of the above documents you have already submitted, please inform your chief examiner and make the corrections using the form provided by the office. Please make the corrections by the time you submit the bound thesis (2 weeks prior to the faculty meeting) to the Academic Affairs Office. 5. Documents to be Submitted by the Chief Examiner Please check with your supervisor whether he/she has submitted the documents below. The deadline for submission is 2 weeks prior to the faculty meeting of the relevant school. (1) Document required for the Preliminary Review:
Thesis Proposal (prescribed form)
1
(2) Document required for Formal Review:
Thesis Screening Outline and Result of Academic Achievements (prescribed form)
6. Instructions for Filling Documents for Preliminary Review -Format of the application documents downloaded is based strictly on Keio University’s Commencement Regulations. Please do not delete or add anything to the format. Read the instructions below carefully. ●For documents (1)-(4), the year should be written according to the Western calendar. ●For documents (1)-(5), please make sure that the all the thesis titles written on your
documents and Chief Examiner’s documents are the same. ●For the details of each procedure, ask an academic coordinator from your school or the chief examiner. (1) Degree Application Form ● Please write the type of degree (Science or Engineering) you expect to receive in the bracketed space in the first line of the application form. Please check with your advisor. ● The date on top should be the day you submit your Degree Application Form to the Academic Affairs Office. ● Please do not forget to affix your seal where it is required. For those non-Japanese who do not have a seal, please use your signature. (2) Thesis Abstract ●The abstract should be approximately 300 words. (3) Thesis Index ●NOTE 1 and 2 on the prescribed form are instructions for all faculties, but NOTE 1 does not apply to Faculty of Science and Technology theses. ●The sample thesis index shows how to fill out the prescribed form. If you have any problems concerning the original format, please consult your chief examiner. ●Circle either “ KOU ” program or “ OTSU ” program, and do not write anything in the space for the registration number. ●The sub-thesis will not be considered in the thesis-screening process of the Faculty of Science and Technology. Please leave the space for sub-thesis title blank, and the number of items 0. ●For the Supplementary Materials, write 0 for the number of materials and refer to the
sample thesis index for the list format.
●If the thesis index exceeds more than one page, write the page number as(1/2) or (2/2) on the bottom of the next page. (4) Curriculum Vitae ●Circle either “ KOU ” program or “ OTSU ” program, and do not write anything in space for registration number.
●Please type as below for the dates:
%Æ Graduates of Keio University(both undergraduate/graduate school) Date of Entrance(Spring): April 1 Date of Entrance(Fall): September 22(for students entered in FALL 2000, write September 26) Date of Graduation/Commencement: March Undergraduates: Before 1991!’ March 31 From 1991!’ Graduates: September All students: September 21(for students commenced in FALL 2000, write September 25) From 1992!’ March 23 March 23 Before 1992!’ March 31
NOTE: For students currently in doctoral program: Expected to commence in March: Expected to commence in March 23 Expected to withdraw in March with course requirements fulfilled: Expected to withdraw with course requirements fulfilled in March 31 Expected to commence in September: Expected to commence in September 21 Expected to withdraw in September with course requirements fulfilled: Expected to withdraw with course requirements fulfilled in September 21 %Æ Graduates of other universities Please write the dates specified by each university. ●Use the same seal you used in the Degree Application Form. If you do not have a seal, use your signature. (5)Supplementary Materials (A4 size) ●File reprints (or photocopies) of published papers, abstracts of papers presented at academic meetings, and other reference materials related to your thesis in the order specified in the Thesis Index in a paper folder.
●Include the thesis title and name on the cover and spine. 7. Archiving of Thesis If you are granted the doctoral degree, your thesis will be stored in the National Diet Library, Faculty of Science and Technology Media Center, and the Chief Examiner’s collection. The thesis in the National Diet Library and Faculty of Science and Technology Media Center will be publicly available as stated in Keio University Commencement Regulation Article 15. The Faculty of Science and Technology Media Center encourages students to submit their theses to the digital library, and contribute to the archiving of the Thesis Search Database. After the screening of the doctoral thesis, please register your thesis to the digital library. For details visit: http://www.gakuji.keio.ac.jp/yagami/rikouken/index.html#hakasegakui Students commencing in March should submit their digital library registration by March 15. Students commencing in September should submit their digital library registration by September 15. Your Thesis Abstract and the thesis review abstract will be sent to various universities and research institutes around the country as Graduate School of Science and Technology Research Report Additional Volume.