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PreK Pals


                               OPERATIONAL POLICIES AND PROCEDURES

   Description of Program: Pre-K Pals (at Lillie Jackson Early Childhood Center) and Preschool
    Pups (at Hebron Valley Elementary) are tuition-based, inclusive learning environments
    bringing together children of district employees with local children with identified disabilities.
    The program is limited to the children/grandchildren of LISD employees who will be age 3 or 4
    as of Sept. 1. Enrollment for each class is approximately 20, including some children with
    disabilities. These children need to be independent at toileting. No diapers or pull-ups will be
    permitted without documentation of a medical issue or disability.
   Phone Numbers:
        o Pre-K Pals: From 7:30 a.m. -5:15 p.m., use: 469-713-5986 or 972-350-4400.
                 Nurse: (972) 350-4416
        o Hebron Valley Pups:           From 7:30 a.m. – 3:30 p.m., use469-713-5182. For use from
            3:30 p.m. – 5:30 p.m. use 972-350-8621.
                 Nurse: 972-350-8603
        o In order for our staff to supervise and teach during instructional times, voice mail will be
            used to handle phone calls to the classroom from 7:30-3:30.
                 Parents may leave messages with office staff during the day, which will be
                    forwarded to classroom staff.
                 If you are calling with emergency information, please let the person taking the
                    phone call know of the urgency of the matter.
   Schedule of Operations
        o The program will operate from 7:00 a.m. to 5:15 p.m. on all days for which LISD
            teachers are scheduled to work for the 2011-12 school year. In case of bad weather, the
            program will operate according to scheduling. For example: if LISD classes are
            cancelled, the employee childcare centers will be closed. If classes are scheduled to
            start two hours late, the centers will open two hours later than usual.
        o On Staff Early Release Days (like the day before a major holiday), the programs will
            close two hours early. On days that are Early Release for students only (like last day of
            semester), the programs will be open regular hours.
   Procedure for Release of Children
        o Parents are to list persons authorized to pick up their children on the admission form.
        o Persons coming to pick up a child will be asked to show photo identification and follow
            campus procedures.
        o If the person is not listed on the admission form, and does not have photo identification
            or be known by the staff member on duty, the child will not be released. The parent will
            be contacted and the director notified.

             Please do not be offended if a staff member asks to see your identification.
                  He/she is following procedures established to keep all children safe.

                                     Employee Childcare Handbook 2011-12
                                                 Page 1 of 6
    TUITION/MEALS/FEES: Tuition is approximately $160 per week of care, paid through
     payroll deduction.
         o LISD does not provide financial assistance to operate this program. All expenses are
            paid through parent tuition. To keep administrative expenses low, all automatic
            deductions will be in effect for the entire school year. The program depends on the
            full year commitment of participating employees to meet expenses.
                 In case of extenuating circumstances necessitating a withdrawal (such as loss of
                   employment, family illness or emergency), parents may contact the Early
                   Childhood Office to request to be released from their obligation. A penalty equal
                   to two weeks tuition after the last day of care will be assessed.
         o Deductions are made September through June (10 equal payments).
         o Flexible Child Care Reimbursement : Employees are encouraged to review
            information from the LISD Benefits Office to determine if use of the Flexible Child Care
            Reimbursement option would be beneficial for tax purposes. Sign up for this is done
            during the Employee Benefits Open Enrollment period.
         o Choices:
                 Tuition only (no meals): $608.00 per month will be deducted from your LISD
                   paycheck (this amount includes a light snack for your child).
                 Tuition + Meals: $651 per month will be deducted from your LISD paycheck.
                   This amount includes breakfast and lunch, as well as the snack. Parents
                   choosing this option will be choosing for their child to receive cafeteria meals for
                   the entire school year.
    Special Circumstances:
         o If a non-employee parent is responsible for payments due to custody arrangements,
            additional charges for processing tuition will be applied. Parent should make
            arrangements with the program director in advance.
         o Because the LISD Employee Childcare Program is self-supporting, there are no part-
            time tuition options. Children who participate in other programs (such as PPCD/PreK)
            are eligible for employee childcare, but the full time tuition rate will be charged. If a child
            in the employee childcare program becomes eligible for PPCD/ PreK during the year,
            the parent will have the option of withdrawing from the Employee Childcare Program or
            continuing at the full time tuition rate.
    Late Fees: A reminder note about this policy will be given to the parent the first time the child
     is picked up after closing. Should the child be picked up after closing again, a late fee charge
     of $1 per minute will be assessed. The staff on duty will have the parent sign a Late Fee
     Notice. The Late Charge is due within 7 working days and is to be paid at the campus.
    Enrollment Procedures for 2011-12:
         o Continuing families: Can enroll the returning child and siblings by returning the
            Admission forms and a $100 deposit prior to February 25, 2011. This deposit will be
            refunded in October to employees whose children are in the program as of Sept. 20,
            2011. If the $100 deposit is not received, acceptance will be based on availability.
         o New families: Applications and a $50 non-refundable deposit will be accepted at the
            Open House for each program. After the Open House, applications and deposits
            should be delivered to Eva Martinez at the LISD Annex.

                                       Employee Childcare Handbook 2011-12
                                                   Page 2 of 6
       o Meals: The class will eat as a group for breakfast and for lunch. If your child usually
          eats breakfast at home, please send a small snack for your child to eat during breakfast
          time with his/her peers.
       o Aramark: Parents may provide breakfast and lunch for their children or purchase meals
          through Aramark Child Nutrition Services. Meals are available from Aramark on all days
          that school cafeterias operate (not on teacher work days or staff development
          days.) We encourage parents to take advantage of the healthy meals and snacks
          provided by Aramark. The menu for Aramark will be sent home monthly and is available
          on the LISD website.
       o Healthy Foods: As practiced in other classrooms in Texas, LISD childcare classrooms
          will observe no more than three days on which children will be served foods of minimal
          nutritional value. These include candy, soft drinks, etc. See If
          sending food, every attempt should be made by parents to provide healthy foods.
       o Snack: one will be provided per day.

   Class Size – The minimum daycare licensing standards call for no more than 15 three-year-
    olds to be supervised by one staff member. At LISD’s two employee childcare centers, the
    ratio will usually be 5 children for each staff member. Before 8:00 a.m. and after 3:15 p.m., the
    ratio will vary according to the arrival and departure times of the children.
        o Daily Schedule: The daily schedule will be posted outside and inside the classroom.
           The schedule will show the variety of activities, including indoor and outdoor play, active
           and quiet times, group and individual events. Meals, snacks and naptime will also be
           included. Plans specific to the week will be posted inside the classroom as well.
        o Curriculum: is based on the TEA Prekindergarten Guidelines. These include
           emphasis on language and literacy, mathematics, science, social studies, technology,
           music, art, creative dramatics, health, safety, physical, emotional and social
           development. See for more details. The TEA Prekindergarten
           Guidelines are for three- and four-year-olds.
        o Classroom: When visiting a classroom designed for prekindergarten children, expect
           to see:
                 Interest centers, such as dramatic play, block building, stories and books,
                    science and nature activities, art and music, sensory, and problem-solving
                    activities that are clearly defined, organized for independent use by children and
                    arranged so that children’s activities are visible to the caregiver
                 Age-appropriate seating, tables and nap equipment
                 Containers or low shelving available so items are accessible to children
                 Computers and/or other technology
                 Books and labels to promote language and literacy development
                 Math manipulatives to promote counting, comparison and problem solving
   Things to Bring
        o Small pillow and blanket that will fit in a backpack to be used at napping
        o Change of clothing, with the child’s name written inside; should be on campus at all
           times. Please include shoes and socks.
        o Clothing to match the weather—the children will go outside most days.
        o School supplies—a list will be provided at the campus.

                                     Employee Childcare Handbook 2011-12
                                                 Page 3 of 6
 School Nurse: During the hours school is in session, the school nurse will be available to
  support the children in each of LISD’s two childcare centers. Classroom staff will provide basic
  first aid if appropriate (band aids, washing minor injuries, etc.).
 Exclusion Criteria: Children are to be kept home if the following conditions exist.
       o Fever as defined by LISD fever policy as follows: ―Students assessed during the school
           day and identified with a fever will be sent home using the criteria from the American
           Academy of Pediatrics and the CDC. Students assessed with fever of 100.4 degrees or
           higher will be sent home and advised not to return to school until fever free without the
           use of fever reducing medicines. Students with fever of 100 degrees or higher and an
           associated flu like symptom may be excluded from school until fever free for 24 hours
           without the use of fever reducing medicines following the CDC recommendations for
           ―Influenza in the School Setting.‖‖
       o Symptoms of possible severe illness such as lack of energy, difficulty breathing,
           diarrhea, vomiting, rash with fever, etc.
       o If these symptoms develop during the day while the child is in care, the nurse or direct
           care staff will contact the parent and may require that the child be picked up.
 Procedures for Dispensing Medicine:
       o Medications must be provided in their original containers, with the child’s name and
           dosage specified. Parents must give written permission for the medicine to be given.
       o Prescription medications to be given longer than two weeks will require a physician’s
           order on file at school.
       o The school nurse or nurse’s aide will dispense all medications.
 Procedures for Handling Medical Emergencies:
       o In case of a medical emergency, the staff will provide first aid as indicated by the
           situation, call 911 and/or the parent.
       o At all times, at least one staff member on duty will have training in first aid and CPR.
 Procedures for Parental Notification:
       o In case of contagious conditions, notice will be posted on the parent bulletin board
           located outside the classroom.
       o Staff members will verbally inform parents of contagious conditions at time of pick up.
 Immunization Requirements : The school nurse will review all immunization records and
  notify parents if additional immunizations are needed.
 Tuberculin Testing Requirements: Tuberculin tests are not required for children or staff living
  in this area at this time, unless coming from another country.
 Hearing and Vision Screenings are not required for three- and four-year-olds.
 School Nurse: Parents are encouraged to contact the school nurse if they have questions
  about the health requirements or treatment. See page 1.

                                  Employee Childcare Handbook 2011-12
                                              Page 4 of 6
    Philosophy: Young children are in the process of developing social skills, just as they are
     developing cognitive and physical skills. Staff will identify and teach students simple rules for
     safety and age-appropriate interactions using redirection and role modeling.
    Discipline: If necessary, staff may place children in time out for no longer than one minute per
     each year of age. Children who are hurting other children may be removed from the area.
     Parents will be notified. If, attempts to support the child’s improved behavior are unsuccessful,
     the center director may ask that the child be removed from the program. Additional discipline
     and guidance will be determined on a case-by-case basis according to the developmental level
     of the children.
    Texas Administrative Code, Title 40, Chapters 746 and 747, Subchapters L, Discipline and
     Guidance) requires that licensed child care centers provide discipline and guidance in the
     following ways:
         o Discipline must be:
                 Individualized and consistent for each child;
                 Appropriate to the child’s level of understanding; and
                 Directed toward teaching the child acceptable behavior and self-control.
         o A caregiver may only use positive methods of discipline and guidance that encourage
            self-esteem, self-control, and self-direction, which include at least the following:
                 Using praise and encouragement of good behavior instead of focusing only upon
                    unacceptable behavior;
                 Reminding a child of behavior expectations daily by using clear, positive
                 Redirecting behavior using positive statements; and
                 Using brief supervised separation or time out from the group, when appropriate
                    for the child’s age and development, which is limited to no more than one minute
                    per year of the child’s age.
         o There must be no harsh, cruel, or unusual treatment of any child. The following types of
            discipline and guidance are prohibited:
                 Corporal punishment or threats of corporal punishment;
                 Punishment associated with food, naps, or toilet training;
                 Pinching, shaking, or biting a child;
                 Hitting a child with a hand or instrument;
                 Putting anything in or on a child’s mouth;
                 Humiliating, ridiculing, rejecting, or yelling at a child;
                 Subjecting a child to harsh, abusive, or profane language;
                 Placing a child in a locked or dark room, bathroom, or closet with the door
                    closed; and
                 Requiring a child to remain silent or inactive for inappropriately long periods of
                    time for the child’s age.

         o Should a child have severe difficulty adapting to the program, staff and/or the campus
           principal will discuss the concern with the parents. The campus principal may notify
           parents of a probationary period for issues such as toileting or severe behavior.

                                     Employee Childcare Handbook 2011-12
                                                 Page 5 of 6
    Transportation: Children will not be transported without parent permission. Written parent
     permission will be required for any off-campus field trips.
    Water activities: Children will not be permitted to permit in water play activities without written
     parent permission. Water play activities will be limited to water tables and/or wading pools.
    Animals: Parents will be notified in advance of any animals coming to the center.
     Documentation of appropriate immunization will be required of any animal in the center. Parent
     permission will be required for children to interact with animals visiting the center.
    Birthdays
        o The class will provide recognition of each child’s birthday. However, we ask that
            parents NOT send goodie bags or treats to be shared on their child’s birthday. We are
            subject to State regulations regarding foods of minimal nutritional value as well as
            campus procedures.
        o Invitations to outside-of-school birthday parties will be distributed if all the children in the
            class are being invited. If only some are being invited, parents should distribute the
            invitations outside of school.
    Concerns:
        o Parents are encouraged to discuss concerns with the direct care staff first.
        o The campus principal is responsible for daily operations.
                        Dulia Longoria (Pre-K Pals): or (972) 350-4406
                        Adrienne Gall (Preschool Pups) or (469) 713-5182
        o The district Early Childhood Program Supervisor coordinates the program, including
            enrollment and financial aspects. Kathy Haule, or 469-948-8223.
    Visiting:
        o Parents visiting during operating hours will be required to enter through the main office.
        o In the office, parents must sign in and wear a visitor pass at all times.
        o Advance notice of visiting is not required, unless a parent wants to purchase food from
            the cafeteria to eat with his/her child. This is to enable food preparation staff to have
            enough food ready for all visitors. Parents may order lunch by leaving a note and money
            with the child care staff on duty any time prior to 9:00 a.m. the day of the meal. Parents
            can bring food when coming to eat with their children.
    Procedures for Parents to Participate in Activities
        o To participate in activities in which the parent would have direct contact with students
            who are enrolled in LISD, parents will need to complete an LISD volunteer background
            check. This primarily applies to parents who want to do volunteer work with children
            inside or outside the classroom.
        o It takes approximately three weeks for a background check to be completed.
        o A background check is not required to eat lunch with your child, attend class parties or
    Information on Minimum Standards:
        o Parents can access the Minimum Standards for Child Care Licensing at
        o The most recent licensing report for the center will always be posted on the parent
            bulletin board.
    Important Contact Information:
        o Licensing Office: 940-591-6271
        o PRS Child Abuse Hotline: 1-800-862-5252
        o PRS website:
                                      Employee Childcare Handbook 2011-12
                                                  Page 6 of 6

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