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Sample Proposal for Climate Change Project document sample
Document Sample
OUTLINE:
IRWMP PLANNING PROPOSAL
FOR SUBMISSION TO DWR
*Based on Prop 50 guidelines – must be revised based on Prop 84 guidelines
Authorizing Documentation (resolution to submit proposal from the governing body of
the fiscal sponsor).
Eligible Applicant Documentation (Fiscal sponsor documentation for public agency or
non-profit organization.)
Disadvantaged Community Supporting Information and Certification of
Understanding (include information regarding the methodology and data used in support
of a waiver or reduced Funding Match. If the applicant is requesting a waiver or
reduction of the funding match, a signed copy of Certification of Understanding must be
submitted. This may or may not be included in the Prop. 84 guidelines)
Work Plan (see Appendix C: Sample Workplan)
Section I of Workplan: Background
A. Regional Water Management Group
Description of fiscal sponsor qualifications, 3 organizations that make up the regional authority,
and description of MOU for governance of IRWMP)
B. Description of Planning Region
a. Regional Description
i. Provide a geographic map and narrative description showing
1. internal boundaries to the region,
2. major water related infrastructure, and
3. major land-use divisions within the region
4. geographic file depicting the region (NAD 27 UTM10 shape
file)
b. Quantity and Quality of Water Resources
c. Special Biological Significance and Sensitive Habitats
d. Social and Cultural Aspects of the Regional Community
e. Disadvantaged Communities - Include figure/map.
f. Planning in the Region - Describe benefits of planning for this region and
managing water within the region as compared to individual local efforts.
C. Planning Objectives
Describe a process for determining planning objectives within the region, including, at a
minimum, water supply, groundwater management, ecosystem restoration, and water quality
elements.
D. Integration of Water Management Strategies
a. Describe the water management strategies that will be considered in the Plan and how
they were determined.
b. Describe the stakeholder process.
c. Describe process of integration – weight strategies that address multiple objectives?
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E. Plan Implementation
a. Discuss activities through which the Plan will be implemented and an institutional
structure to ensure implementation of the Plan.
b. For NPS pollution control activities, describe how the Plan will identify the appropriate
management measures and management practices in the State’s NPS Plan that will be
employed through implementation of the Plan.
F. Impacts and Benefits
Describe process for determining impacts and benefits of plan development and implementation
for region and adjacent areas. Describe the plan for compliance with CEQA.
G. Data and Technical Analysis
Describe the types and amount of data and studies available to support planning. Identify data
gaps for additional monitoring or studies. How will the Plan assess the status of existing water
quantity and water quality monitoring in the region, and identify data gaps where additional
monitoring is needed?
H. Data Management
Discuss data dissemination during planning. What data management resources exist for the
region? How will they support and link to statewide needs and databases? How will the IRWM
enhance data management and to what ends?
I. Stakeholder Process
How will planning process incorporate stakeholder involvement? Address competing ideas or
approaches and how they will be addressed/ incorporated.
J. Disadvantaged Communities
Discuss how disadvantaged communities will be involved in the planning process.
K. Relation to Local Planning
Identify existing local planning and discuss how these local agency planning documents will
relate to the IRWM strategies and the dynamics between the two levels of planning documents.
L. Agency Coordination
Discuss planning for coordination and cooperation with relevant local, State, and federal
agencies. In particular, discuss planned coordination of water management with local land-use
planning decision-makers.
M. Optional Attachment
Discussion of how the proposal addresses the nine elements of watershed-based plan, as
stipulated by the US E.P.A for Clean Water Act Section 319(h) funding.
Schedule (see Appendix A for sample)
Schedule should include development and adoption of the IRWM Plan.
Budget (see Appendix B for sample)
Minimum Funding Match is 25% of the total proposal costs.
Administrative expenses less than 5% of the total proposal costs.
Work Items (See Appendix C for sample)
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Include applicant’s plan, proposed efforts, and approach to environmental compliance.
Potential Changes/Additions under Prop. 84 Guidelines
A. Land Use and Water Nexus
B. Climate Change
How does the IRWM plan to address climate change in the planning process?
C. Disadvantaged Communities
Funding assistance may be available for targeted DAC outreach; DAC participation in IRWM
planning, technical assistance for needs assessment, design, technical writing; feasibility studies,
and/or; Construction of projects of immediate benefit.
D. Urban Water Conservation
Per AB1420, Urban Water Suppliers document full implementation of CA Urban Water
Conservation Council’s Foundational Best Management Practices (BMPs), or document that
implementation is not cost effective.
Appendix A: Sample Schedule
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Appendix B: Sample Budget
South Sierra IRWMP
DRAFT BUDGET
Request from DWR Match / In-Kind Notes
PROJECT MANAGEMENT - Check Prop 84 guidelines for eligibiliyt for
FISCAL SPONSOR match funding
IRWMP Project Director (12 mo. /
full time) 85,000
Administrative Assistant ( 12 mo. /
half time) 20,500
Subtotal Staff 105,500
CONSULTANTS
to be identified - consultant(s) to write the
IRWM Plan; plan integration; support planning
IRWM Plan Writer 125,000 working groups
Facilitator 99,925
S. Sierra IRWM Webpage design structure
and general content by Sierra Nevada
Website Design / Data Alliance and posted by Sequoia Riverlands
Management 8,788 2,000 Trust during pre-planning phase 2008.
Performance Measure Writer 10,000
Run climate change scenarios in the model to
Stockholm Environment Institute - see what the water reliability would be under
Water Evaluation and Planning different climate change scenarios.
Model 40,000 75,000 Not really sure what the match could be.
California Watershed Institute - GIS
Mapping 10,000 GIS maps for IRWM Plan
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Request from DWR Match / In-Kind Notes
Recommend Ernie Nemie, OR (economist for
Economist 40,000 North Coast IRWMP scored highest marks)
Subtotal Consultants 323,713 87,000
NGO STAKEHOLDERS
Coord. Comm members review the IRWM
Plan drafts, revise, and write elements .
Stakeholder Technical Review of Chairing planning workgroups, help
Plan (Coordinating Committee interregional coordination, and help to develop
Members) 30,000 the IRWM Governance.
Stakeholder Stipends for Active
Participation 25,000
Subtotal NGO Stakeholders 55,000
DIRECT COSTS
Meeting Expenses (rooms, food,
copying, materials, etc) 7,000
Grant Administrative Expense
(Overhead) 25,000
Copying / Distribution of Plan &
Public Information 542
Subtotal Direct Costs 32,542
TOTAL 516,755 87,000
Match /In-Kind Percentage 16.84% (expected requirement of 25% match)
Notes on IRWM Funding of Studies. The IRWM staff stated they would only fund studies if they are NEEDED for the planning
purposes. Ie. climate change modeling scenarios needed in order to prioritize and define strategies for climate change and
associated water reliability and water quality and potential changes in dam operations and management.
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Appendix C: Sample Workplan
1. Project Management
a. Contract with DWR and consultants
b. Progress and financial reporting to DWR
2. Stakeholder Process
a. Planning Committee – 12 meetings 1/month
b. Coordinating Committee – 12 meetings 1/month
c. Subcommittee Planning Workgroups – three meetings each workgroup
i. Water Supply; Water Quality; Environment and Habitat; Land Use /
Water; Recreation
d. Tour of IRWMP water resource issues for Public, adjacent IRWMPs, County
staff, Sierra Nevada Conservancy, and local water agencies
e. Briefings to Disadvantaged Community forums, Tribes, and other stakeholders
who cannot attend regular meetings
f. Update and manage public website for IRWMP
g. Media outreach
3. Governance and Sustainability
a. Review governance structure of IRWM
b. Consider options for establishing a legal entity for the IRWM (Consider funding
requirements of IRWM and other funders and other pros and cons of different
models) and decide whether or not to pursue establishment of a legal entity
i. If pursuing legal entity establishment, discuss with all stakeholders,
debrief stakeholders who don’t attend regular meetings
ii. Draw up draft bylaws for legal entity and review
iii. Submit legal papers required for your legal entity
4. Data Review and Management
a. Review Existing Data and Existing Mechanisms for Management
b. Plan for Data Management
5. Define Objectives and Associated Strategies and Integrate
a. Refine resource issues list
b. Subcommittee Planning Workgroups define objectives associated with each
resource issue (ie. Water Supply workgroup defines objective of preserving water
reliability in response to the resource issue of water supply).
c. Subcommittee Planning Workgroups define strategies associated with objectives
(ie. Water Supply workgroup defines one strategy related to preserving water
reliability as “modeling multiple climate change scenarios to understand potential
reliability challenges”)
6. Develop Project Studies and Actions
a. Subcommittee Planning Workgroups define potential actions associated with
strategies (ie. Water Supply workgroup defines one action as “model with Water
and Evaluation Planning model multiple climate change scenarios to understand
potential water reliability challenges and plan for them.”)
b. Global Café – Stakeholders bring potential projects that meet the objectives and
strategies of the plan to a Planning Committee meeting. Discuss these projects in
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a rotating tables or kiosk style. Invite collaboration over projects, expansion of
projects to address multiple benefits, and regionalizing projects to make a case for
replication and project benefits across the region.
c. Define Process for Project Prioritization
i. Draft project proposal guidelines internal to IRWMP linked to the IRWM
Plan objectives. Consider what other funders want but keep prioritization
guidelines broad so as to stand alone from the IRWM process and meet
the unique needs of the S. Sierra IRWM. Define eligibility for proposal
submissions. (Coord. Comm.)
ii. Planning Committee – review and pass proposal guidelines
d. Call for Project, Review and Prioritization
i. Call for proposals based on eligibility and project guidelines
ii. Review proposals and score based on IRWMP internal project guidelines
(Coordinating Committee)
iii. Present scores to Planning Committee for discussion, review, finalization
e. Incorporate Project Concepts and Prioritization into IRWM Plan
i. Incorporate list of project concepts and ranking into IRWM Plan
f. Take Further Steps to Elaborate on Highest Ranked Proposals
i. Request revisions to highest ranked proposals and requests full proposals
g. Select project bundle or single projects for submission to funders
i. Identify project portfolio for submission to IRWMP Implementation
ii. Identify other funders – private, state, and federal funding opportunities
iii. Identify projects for submission to other funders
7. Economics Analysis
a. Provide economics analysis of cost and benefit of projects (or priority projects)
b. Economist to discuss project elements in detail with project proponents
c. Economist helps project proponent identify and collect figures needed for analysis
d. Discuss concept phase of cost-benefit analysis with DWR and other funders
e. Economist drafts cost benefit analysis of projects
f. Economist integrates comments from Planning Committee and finalizes
8. IRWM Planning Document
a. Draft Table of Contents and review with Coordinating Committee
b. Draft Regional Description and Planning Elements for review by Coordinating
Committee
c. First and second full IRWM Drafts to Planning Committee
d. Final IRWM Plan
9. Plan Adoption
a. Draft and finalize an adoption / endorsement letter for stakeholders to adopt the
IRWMP
b. Request IRWM stakeholders to adopt the IRWM Plan and track adoptions
c. Provide briefings to stakeholders considering adoption of the Plan
10. Interregional Coordination
a. Coordination with Western Sierra Workgroup of IRWMPs
b. Coordination with Adjacent IRWMPs
c. Coordination with IRWMPs within same Hydrologic Unit
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