Sample Proposal for Hotel Rooms and Conference

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Sample Proposal for Hotel Rooms and Conference Powered By Docstoc
					   Request for Proposal
  Conference & Catering

Pacific Beach Resort & Conference Center
                   P. O. Box O
              108 First Street North
           Pacific Beach, WA 98571
            Toll Free: 888-463-6697
              Direct: 360-276-4414
               Fax: 360-276-4615
Please complete this Request for Proposal and send to the Sales and
   Marketing Team at Pacific Beach Resort & Conference Center.

This information will allow us to provide your group with a customized
proposal. Please fill out as completely as possible to ensure we have
                          all your requirements.

 A sample Request for Proposal is also available as a guide for your

Contact Information:

Contact Name         [click to insert text]
Group Name           [click to insert text]
Address              [click to insert text]
Phone                [click to insert text]
Email                [click to insert text]
Fax                  [click to insert text]

Date(s) Needed for Conference/Event:

          1/1/2008                       through       1/1/2008

Room Block Pattern:

          Monday                         through       Monday
Meeting Agenda:

                  Day 1

                  Day 2

                  Day 3

                  Day 4

Attendance:       people

Room Block:

     Day 1:       rooms

     Day 2:       rooms

     Day 3:       rooms

     Day 4:       rooms

Total Room Block:         Total Room Nights

Rate Range: $0.00 - $0.00 per night

Number of Handicapped Rooms Needed: 0 rooms

Audio/Visual Requirements:

Meeting Space Requirements and Set Up:

                  Day 1

                  Day 2

                  Day 3
                 Day 4

Food & Beverage
Budget & Setup:

                 Day 1

                 Day 2

                 Day 3

                 Day 4


Comp Policy:

History (Past three years):

Decision Date:

Decision Process:


 RFP Terms:
   - RFP: Request for Proposal
   - Rounds of 8: Number of seats set at a table for a meal
   - Head Table: A rectangular table set at the front of a banquet
     room. Usually the board or special guests at this table
   - Comp Policy: Based on the number of rooms conference
     picks up, the hotel will give certain concessions
   - Room Block: Number of rooms blocked (needed) each night
   - Rate Range: The room rate the group is willing to pay

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