"Sample Tuition Reimbursement Policies for Employees"
Section: 506 Revised: January 2002 TUITION REIMBURSEMENT POLICY Percepta offers tuition reimbursement to regular full-time employees who wish to pursue education and training in areas related to their current positions or that will prepare them for more advanced positions within the Company. Eligible employees may enroll in courses at any fully accredited college, university, trade or technical school. Tuition will be reimbursed, up to the limits specified below, to eligible employees who meet all of the requirements of this policy and follow all of the procedures set forth below. Degree or certificate programs must be approved in advance of taking any courses by project or department managers and the Director of Human Resources. Individual courses not taken as part of degree or certificate programs must be approved in advance of taking any courses by project or department managers. PROVISIONS 1. Eligibility a. All regular full-time employees who have completed six (6) months of continuous service are eligible to participate in Percepta's tuition reimbursement program. Employees may not apply for the program until the full six (6) months of continuous service have been completed. b. Continued eligibility and reimbursement is contingent upon full-time employment with Percepta and continued good performance, conduct, and attendance. 2. Approved Programs/Courses a. Tuition reimbursement is available for courses offered by fully accredited colleges, universities, trade or technical schools. This includes independent-study, self-study, and correspondence courses. b. Individual courses not taken as part of a degree or certificate program must be related to the employee's current position or prepare the employee for more advanced positions within the Company. c. Degree or certificate programs must prepare the employee for more advanced positions Percepta Proprietary & Confidential Page 1 within the Company. d. Tuition for courses not specifically related to employment with Percepta, but required to complete a degree or certificate program that is related to employment with Percepta, may be reimbursable under this policy provided the appropriate approvals are obtained. An example of such a course is one in English composition that is required for a degree in computer programming. e. Courses and programs must be reasonably related to current or future employment with Percepta in the opinion of Percepta management. 3. Reimbursement a. Tuition will be reimbursed in accordance with this policy upon successful completion of courses, up to the following amounts: (1) $2,000 (USD) per calendar year for all employees. (2) Reimbursement amounts for courses that begin in one calendar year but are completed in a subsequent calendar year will be calculated as part of the reimbursement limit for the year in which the course began. For example, reimbursement for a course that began in September 2001 and was completed in January 2002 will count towards the reimbursement limit for 2001. b. Employees must be on Percepta's payroll upon completion of their courses in order to qualify for tuition reimbursement. If an employee terminates his or her employment with Percepta within one year of receiving tuition reimbursement, he or she must repay the Company for all tuition paid for the last session (semester, trimester, quarter) attended prior to termination. Monies not repaid to the Company will be deducted from the employee's final paycheck to the extent allowable by law. c. Employees must receive grades of C or higher for undergraduate courses and courses at technical or trade schools. Employees must receive grades of B or higher for graduate courses. If a course is offered only as "pass-fail," a passing grade must be obtained. If an employee has the option of choosing to be graded under either a "pass-fail" or a letter grade system, the letter grade system must be used. If no grades are given, the employee must provide proof of successful completion of the course. PROCEDURES 1. Individual Courses a. An Application for Course Approval must be completed prior to course enrollment. Applications may be obtained from Human Resources. The application is to be completed by the employee and approved by his or her project or department manager. Approval must be obtained prior to enrollment in the course. Percepta Proprietary & Confidential Page 2 Project and department managers may require course descriptions prior to approving courses. Approved applications will be required for reimbursement at the end of the course. b. To receive reimbursement, the employee must submit a check request to Human Resources within ninety (90) days of class completion or within thirty (30) days of receiving his or her grade for the course, whichever is later, along with the following: (1) An itemized receipt showing the amount of tuition actually paid by the employee. Amounts covered by grants or scholarships are not reimbursable and will be deducted from tuition amounts before any reimbursement is paid by the Company. (2) An official transcript showing the grade for the course. (3) The original Application for Course Approval form signed by the employee's project or department manager. 2. Degree or Certificate Programs a. An Application for Program Approval must be completed by employees and approved by their project or department managers. Forms may be obtained from Human Resources. Employees must attach copies of their program curricula to their applications prior to submitting the applications to their project or department managers. b. Applications approved by project or department managers must be submitted to local Human Resources for his or her approval. Copies of the program curricula must still be attached. c. Once a program has been approved by an employee's project or department manager and local Human Resources, the employee must follow the procedures outlined above under "Individual Courses" for each course he or she wishes to take. d. A copy of the approved Application for Program Approval must be submitted with each Application for Course Approval. e. A copy of the approved Application for Program Approval must also be submitted for reimbursement. 3. Course work must be completed outside of the employee’s normal working hours unless otherwise approved by the Manager, Human Resources, and Workforce Planning if applicable. EXCEPTIONS 1. This policy may vary by client or project; see all relevant sections of Part Two. Percepta Proprietary & Confidential Page 3 2. This policy covers tuition only. Costs for books and fees will not be paid by the Company. 3. Percepta reserves the right to deny any Application for Course Approval or Application for Program Approval. 4. Percepta reserves the right to modify or cancel its tuition reimbursement program at any time, with or without notice to employees. Approved by: _______________________________ Date: ________________ Corporate Director, Human Resources Percepta Proprietary & Confidential Page 4