LITTLE DIXIE by MikeJenny

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									        LITTLE DIXIE C.A.A. HEAD START/EARLY HEAD START
             ELIGIBILITY, RECRUITMENT, SELECTION,
              ENROLLMENT, AND ATTENDANCE PLAN
                             2010 - 2011

1305.1 Purpose and Scope
The purpose of this written plan is to provide guidance in assisting program staff and
Policy Council in planning, operating and evaluating the eligibility, recruitment,
selection, and enrollment and attendance process within the Little Dixie C.A.A. Head
Start / Early Head Start program. This plan establishes procedures for identifying and
enrolling eligible families in the Head Start/Early Head Start program.

1305.2Definitions:
The following definitions are provided for further clarification:

Family means all persons living in the same household who are:
       (a.)  Supported by the income of the parent(s) or guardian(s) of the child
             enrolling or participating in the program, and
       (b)   related to the parent(s) or guardian(s) by blood, marriage, or adoption.

Head Start eligible means a child that meets the requirements for age and family income
as established in this plan. Up to 10% of the children enrolled may be from families that
exceed the low-income guidelines.

Income means gross cash income and includes earned income, military income (including
pay and allowances), veteran’s benefits, social security benefits, unemployment
compensation, and public assistance benefits. Additional examples of gross cash income
are listed in the definition of "income", which appears in U.S. Bureau of the Census,
Current Population Reports, Series P-60-185.

Low-income family means a family whose total annual income before taxes is equal to, or
less than, the income guidelines as set forth in section 637 of the Head Start Act or a
family that is receiving public assistance through TANF or SSI or a child in foster care
even if the family income exceeds the income guidelines.

Children with disabilities means children with mental retardation, hearing impairments
including deafness, speech or language impairments, visual impairments including
blindness, serious emotional disturbance, orthopedic impairments, autism, traumatic brain
injury, other health impairments or specific learning disabilities who, by reason thereof
need special education and related services.
Homeless means:
(i) children and youths who are sharing the housing of other persons due to
    loss of housing, economic hardship, or a similar reason; are living in motels,
    hotels, trailer parks, or camping grounds due to the lack of alternative
    adequate accommodations; are living in emergency or transitional shelters;
    are abandoned in hospitals; or are awaiting foster care placement;

(ii) children and youths who have a primary nighttime residence that is a public
     or private place not designed for or ordinarily used as a regular sleeping
     accommodation for human beings;

(iii) children and youths who are living in cars, parks, public spaces, abandoned
      buildings, substandard housing, bus or train stations, or similar settings; and

(iv) migratory children who qualify as homeless for the purposes of this subtitle
     because the children are living in circumstances described in clauses
     (i) through (iii). The term "migratory children" means children who are,
     or whose parent or spouse are, migratory agricultural workers, including
     migratory dairy workers, or migratory fishermen, and who, have moved
     from one school district to another in the preceding 36 months, in order
     to obtain, or accompany such parents or spouses, in order to obtain,
     temporary or seasonal employment in agricultural or fishing work.
    (See 20 U.S.C 6399(2)).
(v) Children and youth "awaiting foster care placement," including those who
    live in shelters or are placed in emergency, interim or respite foster care;
    kinship care; evaluation or diagnostic centers or placements for the sole
    purpose of evaluation. Local school officials should consult with their
    county children and youth agencies whenever necessary to determine if a
    child meets the definition of awaiting foster care placement, including, on a
    case-by-case basis, whether a child who does not clearly fall into one of
    these categories is nevertheless a child "awaiting foster care placement."
(vi) "Unaccompanied homeless youth" including any child who is "not in the
     physical custody of a parent or guardian." 42 U.S.C. 1143a(6). This includes
     youth who have run away from home, been thrown out of their home,
     been abandoned by parents or guardians, or separated from their parents
     for any other reason.

Recruitment means the systematic ways in which a Head Start program identifies families
whose children are eligible for Head Start services, informs them of the services
available, and encourages them to apply for enrollment in the program.

Selection means the systematic process used to review all applications for Head Start
services and to identify those children and families that are to be enrolled in the program.


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Enrollment means the official acceptance of a family by a Head Start program and the
completion of all procedures necessary for a child and family to begin receiving services.

Vacancy means an unfilled enrollment opportunity for a child and family in the Head
Start program.
                       [See 1305.2 for additional definitions}

1305.3Determining community strengths and needs.

1305.3(a)      (Concerns grant application process & indian tribes)

1305.3(b)      (Concerns grant application process)

1305.3(c)      Each Head Start grantee agency must conduct a Community Assessment
within its service area once every three years. The Community Assessment must
include the collection and analysis of the following information about the grantee's
Head Start area. [See 1305.3(c)(1-6) for a detailed listing of items to be included in the
Community Assessment.]

        The Head Start Community Assessment will be conducted by agency personnel,
the Family & Community Partnership Specialist, Operational staff, Family Advocates,
and center staff. The surveys will be designed by the agency/Family & Community
Partnership Specialist with input from the operational staff and handed out to the Head
Start Staff during the month of February. Little Dixie personnel, Head Start/Early Head
Start teaching staff and Family Advocates will distribute these surveys within the
community through door-to-door contact. Parent volunteers will be utilized. The surveys
will be collected by the Family & Community Partnership Specialist by the end of April.
At this time, the Family & Community Partnership Specialist and operational staff will
compile the surveys. The Community Assessment will be completed in May.

1305.3(d)     The Head Start grantee must use information from the Community
Assessment to: [See 1305.3(d)(1-6) for a detailed listing of items to be determined from
the Community Assessment.]

        After the surveys have been compiled, the Head Start/Early Head Start agency
can determine where a center is needed and what type of facility would best fit the
family's needs. The survey will be conducted once every three years.

1305.3(e)        In each of the two years following completion of the Community
Assessment, the grantee must conduct a review to determine whether there have been
significant changes in the information described in paragraph (b) of this section. If so,
the Community Assessment must be updated and the decisions described in paragraph
(c) of this section must be reconsidered.




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       In each of the two years following completion of the Community Assessment, the
agency/Family & Community Partnership Specialist will conduct a review to determine
whether there have been significant changes in the information obtained in the original
assessment. If there are significant changes, the Community Assessment will be updated
and the needs reconsidered. The Family & Community Partnership Specialist will make
the changes known to the Head Start Director for further evaluation.

1305.3(f)     The recruitment area must include the entire service area, unless the
resources available to the Head Start grantee are inadequate to serve the entire service
area.

      Every effort will be made to recruit children from all areas in Choctaw,
McCurtain and Pushmataha Counties.

1305.3(g)       In determining the recruitment area when it does not include the entire
service area, the grantee must: [See 1305.3(g)(1,2{i-ii} for details regarding this topic.]

      Since Little Dixie Head Start/Early Head Start recruits children from all areas of
Choctaw, Pushmataha and McCurtain Counties, this particular passage is not applicable.

1305.4         Age of children and family income eligibility.

1305.4(a)     To be eligible for Head Start services, a child must be at least three years
old by the date used to determine eligibility for public school in the community in
which the Head Start program is located, except in cases where the Head Start
program's approved grant provides specific authority to serve younger children.
Examples of such exceptions are programs serving children of migrant families and
Early Head Start programs.

        To be eligible for Head Start services, a child must be at least three years of age
by September 1st. Children who turn three after September 1st, but before October 31st
will be considered on a case by case basis.

       Early Head Start children, who are age/developmentally ready to transfer out of
Early Head Start and into Head Start, will be required to re verify their income.
However, they will be considered "returning - transferred" students for purposes of
enrollment.

        To be eligible for the Home base option in Early Head Start, the participant must
either be pregnant or have a child birth to three years of age. Children transferring from
home base to center base will be considered “returning – transferred” for the purpose of
enrollment.

        In the Early Head Start center based option, the child must be birth to three years
of age at the time of enrollment.


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1305.4(b)(1) At least 90 percent of the children who are enrolled in each Head Start
program must be from low-income families.

        Priorities for enrollment are determined by the Head Start Performance Standards
and the Community Assessment. Priorities for Income are determined by the Federal
Income Poverty Guidelines. The Little Dixie Head Start\Early Head Start program also
implements a point system that is determined by the Operational staff and approved both
by the Family & Community Partnership Advisory Committee and the Policy Council in
January/February. In Head Start priority will be given to children with disabilities, four
year old children and below income children. In Early Head Start priority will be given to
children with disabilities, the youngest in age and below income children. This system
ensures that at least 90% of children enrolled are income eligible and at least 10% are
children professionally diagnosed with a disability.

1305.4(b)(2) Up to ten percent of the children who are enrolled may be children from
families that exceed the low-income guidelines but who meet criteria the program has
established for selecting such children and who would benefit from Head Start
services.

       Same as 1305.4(b)(1)

1305.4(b)(2) Except as provided in paragraph (b)(3) of this section, up to ten percent
of the children who are enrolled may be children from families that exceed the low-
income guidelines but who meet the criteria that the program has established for
selecting such children and who would benefit from Head Start services.

       See 1305.6 Selection Process

1305.4(b)(3)           "Pertains to Indian Tribes"

1305.4(b)(3)(i)        "Pertains to Indian Tribes"

1305.4(b)(3)(ii)       "Pertains to Indian Tribes"

1305.4(b)(3)(iii)      "Pertains to Indian Tribes"

1305.4(b)(3)(iv)       "Pertains to Indian Tribes"

1305.4(c)     The family income must be verified by the Head Start program before
determining that a child is eligible to participate in the program.

        Proof of income shall be provided by the families at time of application. Income
verifications will be destroyed by the central office. A copy of a certified birth certificate
or hospital birth certificate and a copy of a current immunization card must be stapled to
the back of the recruitment application before processing can take place. The ERSEA
Specialist will check the income and sign the “Agency Use Only” section of the

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application to verify income. Documentation of a diagnosed disability must be provided
if points are to be given for an identified disability.

       Early Head Start children, who are ready to transfer out of Early Head Start and
into Head Start, will be required to re-verify their income. However, they will be
considered "returning - transferred" students for purposes of enrollment.

1305.4(d)      Verification must include examination of any of the following:
Individual Income Tax Form 1040, W-2 forms, pay stubs, pay envelopes, written
statements from employers, or documentation showing current status as recipients of
public assistance.

        Verification of income will include examination of any of the following:
Individual Income Tax Form 1040, W-2 forms, pay stubs, pay envelopes, written
statements from employers, or documentation showing current status as recipients of
public assistance. In instances where a family has no income, a signed dated letter stating
that there is no income in the family will be used for income verification purposes.

1305.4(e)      A signed statement by an employee of the Head Start program,
identifying which of these documents were examined and stating that the child is
eligible to participate in the program, must be maintained to indicate that income
verification has been made.

        When a complete application is received in the central office, the ERSEA
Specialist will process the application. This processing consists of checking its contents
for completeness, completing the "Agency Use Only" section on the back of the
application, and verifying the yearly income. This section includes a place to check off
the type of verifications that are attached including: income, birth certificate,
immunization records, and any available special needs documentation. At this time, the
ERSEA Specialist will sign and date the application and tally the points for each
application on the front of the application in the “Agency Use Only” section. The
application will then be given to the Health Specialist to verify that all necessary
immunizations have been received. The Health Specialist will initial/stamp the
application indicating that immunizations are complete or list the needed immunizations.
The application is then forwarded back to the ERSEA Specialist for input into the
computer. The ERSEA Specialist will initial/stamp the bottom, right-hand corner to
indicate that the application has been put into the child tracking software. If the child has
a disability, the application is then forwarded to the Disabilities Specialist for review.
When input is complete, the application is returned to the ERSEA Specialist to either be
accepted and forwarded onto the center staff, or put on a waiting list and held in the
central office until such time as the child has priority for any available openings. Early
Head Start applications will be accepted and forwarded to the center, or put on a waiting
listens held in the central office in a locked file cabinet.




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        After selection, all applicant families will be called or sent a status letter -
notifying them of their acceptance or placement on the waiting list by the ERSEA
Specialist. (The ERSEA Specialist will immediately call the center to notify the teaching
staff of any acceptance.) These status letters are developed by the ERSEA Specialist and
a sample is located in the Recruitment folder. These status letters give a status of
accepted, on the waiting list or incomplete.

1305.5(a) Recruitment of children
In order to reach those most in need of Head Start services, each Head Start grantee
must develop and implement a recruitment process that is designed to actively inform
all families with Head Start eligible children within the recruitment area of the
availability of services and encourage them to apply for admission to the program.
This process may include canvassing the local community, use of news releases and
advertising, and use of family referrals and referrals from other public and private
agencies.

       Recruitment packets are assembled by the ERSEA Specialist during the month of
January/February. These packets provide staff with the materials they will need to
increase community awareness of the Head Start/Early Head Start program within their
area. Contents of these packets are developed with the input of the Operational staff, and
includes, but is not limited to:

Pamphlets, Posters & Fliers:
       1.      Form Listing Places & Dates Where Recruitment Posters Were Placed
       2.      Various Recruitment Posters, Fliers and Pamphlets
News Releases:
       1.      News Release
       2.      Copies of Newspaper Articles
       3.      Documentation of Radio Announcements if Applicable
Recruitment Ideas:
       1.      Recruitment Ideas List
Income Guidelines/Definition of Income
Head Start Point System & Criteria for Enrollment
Sample Letters to Parents:
       1.      Notification of Enrollment
       2.      Notification of Orientation
Disability Recruitment Letters:
       1.      Form Listing Places Where Disability Recruitment Letters Were Sent
       2.      Disability Recruitment Letters

Head Start Applications (Spanish & English)
Manila Envelopes/Application Holders

        Special training on recruitment policies and procedures will be given to all center
staff during the month of February at In-Service. Recruitment materials will be
distributed at this time. Training is provided on recruitment topics.

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       The ERSEA Specialist, during the months of December and/or January, orders
additional materials from the National Head Start publications office and any other
agencies which may further help and support the Head Start/Early Head Start recruitment
philosophy.

        The Recruitment process is an on-going process. Efforts will be implemented
throughout the entire school year with emphasis at the center level in February, March,
April & May. The goal is to have the majority of applications screened at the initial
screening held in May by the ERSEA Specialist. Ideally all recruitment applications will
be screened at least by the fourth screening held in August. The process begins with
identification of children and families who meet the acceptance criteria. This is
accomplished through:

a.      Information obtained through the LDCAA Head Start/Early Head Start
Community Assessment Survey.
b.      Information from current and former Head Start parents and by word of mouth
from persons within the community.
c.      Contact with other agencies and professionals (DHS, doctors, mental health
agencies, institutions, etc.) for possible referrals of children with disabilities.
d.      Placement of recruitment posters in various places including, but not limited to:
banks, marquees, hospitals, pediatrician's and Dr.'s offices, libraries, post offices, Wal-
Marts, health clinics, laundry mats, grocery stores, and local fast food restaurants. Other
recruitment ideas include, but are not limited to: sending notes home with public school
children, setting up tables at Kindergarten public school enrollment, public service
announcements on radio and television (news releases must be approved prior to use),
OPAT home visits, PTA meetings, WIC and immunization days at the Health
Departments, home visits, door to door contact, floats in parades, announcements at
public school functions, church revivals, banners on front of buildings announcing
enrollment, open house, booth at Fun Days, recruitment placemats/fliers, and
carnivals/fairs, etc.

        The ERSEA Specialist (with input from the Operational staff) will develop a
Head Start/Early Head Start Recruitment Application Cover Letter. The letter will be
stapled to the front of the recruitment application. This letter will inform the parent/legal
guardian of what they need to provide in order for Head Start/Early Head Start to process
their application.

1305.5(b)      During the recruitment process that occurs prior to the beginning of the
enrollment year, a Head Start program must solicit applications from as many Head
Start eligible families within the recruitment area as possible. If necessary, the
program must assist families in filling out the application form in order to assure that
all information needed for selection is completed.

       Little Dixie Head Start/Early Head Start will solicit applications from as many
Head Start/Early Head Start eligible families within the recruitment area as possible. If
necessary, Head Start/Early Head Start will assist families in filling out the application

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form in order to assure that all information needed for selection is completed.

        The recruitment application and cover letter will be taken to as many different
areas in the recruitment area as possible by the Head Start/Early Head Start teaching staff
and family advocates. Effort will be made to include all areas where possible Head
Start/Early Head Start eligible families are located. (See attached Recruitment Ideas List)

1305.5(c)     Each program must obtain a number of applications during the
recruitment process that occurs prior to the beginning of the enrollment year that is
greater than the enrollment opportunities that are anticipated to be available over the
course of the next enrollment year in order to select those with the greatest need for
Head Start services.

         Little Dixie Head Start will strive to obtain more applications prior to the
beginning of the enrollment year than enrollment opportunities that are anticipated to be
available over the course of the next enrollment year. Every attempt will be made to
solicit all available children and families.

       Little Dixie Early Head Start is a year round program and will obtain applications
throughout the year to insure a current active waiting list.

1305.6          Selection process.

1305.6(a)      Each Head Start program must have a formal process for establishing
selection criteria and for selecting children and families that considers all eligible
applicants for Head Start services. The selection criteria must be based on those
contained in paragraphs (b) and (c) of this section.

&

1305.6(b)       In selecting the children and families to be served, the Head Start
program must consider the income of eligible families, the age of the child, the
availability of kindergarten or first grade to the child, and the extent to which a child
or family meets the criteria that each program is required to establish in Sec.
1305.3(c)(6).

        Upon receipt of current Federal Income Guidelines, the ERSEA Specialist will
distribute them to each center and input it into the child tracking software. The point
system and the eligibility criteria will be used by the ERSEA Specialist during screening
to determine the number of points a family receives based on the designated criteria in
the Point System List.

       Four year old children will be given priority over three year old children for
available slots if there’s not a disability. Priority will then be given to the application with
the most points and going on down the line. Children with an IEP will be given priority.


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Three year old children who turn three before September 1st will be taken before children
who turn three after September 1st. Each child who turns three after September 1st will
be prioritized on a case by case basis.

         An additional year in Head Start may be an appropriate placement for a
kindergarten-eligible child with a disability if this decision is supported by the parent
and the IEP team. However, this should be an infrequent event, designed to meet the
individual needs of a child and consistent with the recommendations of the IEP team
including, of course, the parent/guardian. This situation requires a close look to assure
that it represents a sincere effort to individualize for a specific child and does not
encourage routinely delaying kindergarten enrollment for Head Start children with
disabilities. There should be a clear rationale offered for the placement in terms of
benefits to the child's development. Parents should be presented with a clear choice of
viable options, i.e., a description of how the kindergarten placement would be structured
in comparison to an additional Head Start year. Parents should recognize that they have
the right to revisit their decision for Head Start placement during the next school year.
They have the right to reopen the IEP at any time and may wish to plan for
reconsideration at regular intervals. The LEA must be continuously involved in creating
a carefully individualized placement. Also, careful consideration must be given to the
fact that by providing one child in Head Start an extra year, an opening for another child
in the community is made unavailable.

        Only four year old children will be taken until the date specified on the contract in
centers where Little Dixie and the public school have signed collaboration agreements.

      If there are slots available where more than one family is eligible, and has the
same amount of points, the date of application will be the determining factor.

        After each screening held during the summer, the ERSEA Specialist will forward
a class roster to the center teacher. Head Start recruitment applications will be held at the
Central Office until Pre-Service (to ensure they aren’t lost in the mail). During the school
year, the ERSEA Specialist will call the teacher with any updates and the teacher will
contact the accepted child's parent personally. Also, during the school year, the ERSEA
Specialist will mail the parent notification letter to the child's parent who is placed on the
waiting list. The center teacher will be responsible for mailing the Orientation &
Enrollment Notification letters to the parent.

        After a screening is complete and the application is placed on the tracking system,
the application and an updated waiting list will be sent to the center to be placed in a
locked file cabinet. When a vacancy becomes available, the ERSEA Specialist will
contact the Lead Teacher to determine together the next child on the waiting list to be
contacted. (Child acceptance is based on the highest points with a below income status).
        Only complete applications will be considered at time of screening. If applications
are incomplete, the ERSEA Specialist will send the parent a letter requesting additional
information. For a diagnosed disability to be considered as a priority, documentation of
the disability must be available at time of screening.

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Prioritization Schedule Head Start:

             May Screening:
                   Returning Head Start children
                   Returning - Transferred Early Head Start children who met
                                 the September 1st cutoff date.
                   4 yr. old below income children with IEP
                   4 yr. old above income children with IEP
                   3 yr. old below income children with IEP
                   3 yr. old above income children with IEP
                   4 yr. old below income children

             June Screening:
                    4 yr. old below income children with IEP
                    4 yr. old above income children with IEP
                    3 yr. old below income children with IEP
                    3 yr. old above income children with IEP
                    4 yr. old below income children
                    3 yr. old below income children up to one less than half of capacity

             July Screening:
                    4 yr. old below income children with IEP
                    4 yr. old above income children with IEP
                    3 yr. old below income children with IEP
                    3 yr. old above income children with IEP
                    4 yr. old below income children
                    3 yr. old below income children up to one less than half of capacity
                    4 yr. old above income children – up to ½ of funded enrollment
                            (as approved by the Head Start Director)
                    3 yr. old above income children – up to ½ of funded enrollment
                            (as approved by the Head Start Director)
             August Screening:
                    4 yr. old below income children with IEP
                    4 yr. old above income children with IEP
                    3 yr. old below income children with IEP
                    3 yr. old above income children with IEP
                    4 yr. old below income children
                    3 yr. old below income children up to one less than half of capacity
                            10% of the agency's current enrollment of above income
                            children:
                    4 yr. old above income children
                    3 yr. old above income children

             (If vacancies still exist, the ERSEA Specialist will meet with the Head
             Start Director to determine the classroom's ability to meet its capacity.)


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A child who has been enrolled in a child development program in the past will be given
additional points on his/her recruitment application when being screened for priority in
keeping with the concept of continuity of care.

1305.6(c)       At least ten percent of the total number of enrollment opportunities in
each grantee agency during an enrollment year must be made available to children
with disabilities who meet the definition for children with disabilities in Sec. 1305.2(a).
[See this section for information regarding exceptions.]

       Effort will be made by Head Start/Early Head Start staff to recruit and enroll
children with disabilities, or children with suspected disabilities. The ERSEA Specialist
will mail a recruitment letter to all agencies in the recruitment area that work with
children with disabilities notifying them of upcoming vacancies.

        At least ten percent of the enrollment opportunities will be available for children
with disabilities. All children with disabilities will be accepted prior to children without
disabilities.

1305.6(d)     Each Head Start program must develop at the beginning of each
enrollment year and maintain during the year a waiting list that ranks children
according to the program's selection criteria to assure that eligible children enter the
program as vacancies occur.

        When all possible enrollment vacancies have been filled, the remaining applicants
will be put on a waiting list for possible future enrollment. The ERSEA Specialist will be
responsible for maintaining and updating the "Waiting List/Status of Children" during the
school year.

1305.7         Enrollment and re-enrollment.

1305.7(a)      Each child enrolled in a Head Start program must be allowed to remain
in Head Start until Kindergarten or first grade is available for the child in the child's
community, except that the Head Start program may choose not to enroll a child when
there are compelling reasons for the child not to remain in Head Start, such as when
there is a change in the child's family income and there is a child with a greater need
for Head Start services.

        Each child that is enrolled will be allowed to remain in Head Start until
kindergarten or first grade is available in that child's community, unless there is a
compelling reason for that child not to remain in Head Start and there is a child with a
greater need for Head Start services. The ERSEA Specialist in conjunction with the Head
Start Director will determine if there is a compelling reason for the child not to remain in
Head Start.

        After enrollment into the Early Head Start home base or center base option, the
child is eligible to remain in the program until his/her third birthday. At age three the

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child will transition into the Head Start program if income eligible and there is a vacancy.
If there is no vacancy the child may remain the Early Head Start up to but no more than
15 additional days. During this time, the parent will work with the Teaching Staff and
Family Advocate to find alternate placement for the child. This child will be placed on
the Head Start waiting list and have priority over the other children waiting.

       Licensing Requirements must be met before any child can remain in Early Head
Start past their third birthday. Licensing Requirements will be determined starting 6
months prior to the child turning three.

        When a child is currently on an IFSP, a transition meeting will take place to
discuss the child’s developmental level and if Head Start is the appropriate placement for
the child. The meeting will consist of the child’s parent(s), the Early Head Start teaching
staff, Head Start specialists and the multi-disciplinary team. Based on the child’s test
scores, if the multi-disciplinary team and the parent(s) determine the child is not
developmentally ready for Head Start, the child is eligible to remain in the Early Head
Start program up to but no more than 90 additional days. At this time he/she will be
placed on the Head Start waiting list with top priority. During the child’s stay the
teaching staff, parent(s) and the family advocate will work together to find an alternate
placement for the child provided there is no vacancy in Head Start when the 90-day time
limit expires. Also during the 90-day time period, if the parent(s), teaching staff and
multi-disciplinary team feel the child has progressed and is developmentally ready for
Head Start the child will transition if there is a vacancy.

1305.7(b)     A Head Start grantee must maintain its funded enrollment level. When
a program determines that a vacancy exists, no more than 30 calendar days may elapse
before the vacancy is filled. A program may elect not to fill a vacancy when 60
calendar days or less remain in the program's enrollment year.

         While little Dixie Head Start follows the public school calendars for the start
date, the date for full funded enrollment will be the date of the last class opening.

        When a vacancy exists, the space will be filled from the waiting list within thirty
days if children are available. The center teacher will notify the ERSEA Specialist by
telephone immediately upon dropping a child. At which time, the ERSEA Specialist will
attempt to accept a child to fill the vacancy. Children will be accepted according to the
Prioritization Schedule.

        Head Start may elect not to fill a vacancy when 60 calendar days or less remain in
the program's enrollment year. However, if there are enough calendar days left (45 days)
to complete all screenings on a child, he/she may be accepted. Also, if a child is
transferring from another center that has all screenings completed or who can complete
all screenings within 45 days, he/she may be accepted. The ERSEA Specialist will assess
the situation to determine if enough days are left to accept the child. Due to Early Head
Start being year round, this rule does not apply.


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1305.7(c)     If a child has been found income eligible and is participating in a Head
Start program, he or she remains income eligible through that enrollment year and the
immediately succeeding enrollment year. Children who are enrolled in a program
receiving funds under the authority of section 645A of the Head Start Act (programs
for families with infants and toddlers, or Early Head Start) remain income eligible
while they are participating in the program. When a child moves from a program
serving infants and toddlers to a Head Start program serving children age three and
older, the family income must be re-verified. If one agency operates both an Early
Head Start and a Head Start program, and the parents wish to enroll their child who
has been enrolled in the agency's Early Head Start program, the agency must ensure,
whenever possible, that the child receives Head Start services until enrolled in school.

        If a child has been found income eligible and is participating in the program,
he/she will remain income eligible throughout the enrollment year and the immediately
succeeding enrollment year. If a child remains enrolled for a third year, the income from
the child's first year in the program will be used for eligibility determination.

         Early Head Start children, who are age/developmentally ready to transfer out of
Early Head Start and into Head Start, will be required to re-verify their income.
However, they will be considered "returning - transferred" students for purposes of
enrollment. A transition team consisting of the appropriate Early Head Start and Head
Start specialists will meet regarding each Early Head Start child to determine if Head
Start is the correct placement for that child prior to enrolling the child in Head Start.

         Early Head Start children will remain in the program until they turn three years
of age. Prior to the child turning three, a Head Start application will be completed to re-
verify income. After determining income status, the child will transition into Head Start if
there is a vacancy. If there is no vacancy the child may remain the Early Head Start up to
but no more than 15 additional days. During this time, the parent will work with the
Teaching Staff and Family Advocate to find alternate placement for the child. This child
will be placed on the Head Start waiting list and have priority over the other children
waiting.

1305.8         Attendance

1305.8(a)      When the monthly average daily attendance rate in a center-based
program falls below 85 percent, a Head Start program must analyze the causes of
absenteeism. The analysis must include a study of the pattern of absences for each
child, including the reasons for absences as well as the number of absences that occur
on consecutive days.

        The teacher will document the reasons for the absences on the Time &
Attendance Log. The ERSEA Specialist will review the pattern of absences for each
child, including the number of absences that occur on consecutive days. The ERSEA
Specialist will analyze the causes for absenteeism and determine if further consultation
with the parents is required.

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1305.8(b)       If the absences are a result of illness or if they are well documented
absences for other reasons, no special action is required. If however, the absences
result from other factors, including temporary family problems that affect a child's
regular attendance, the program must initiate appropriate family support procedures
for all children with four or more consecutive unexcused absences. These procedures
must include home visits or other direct contact with the child's parents. Contacts with
the family must emphasize the benefits of regular attendance, while at the same time
remaining sensitive to any special family circumstances influencing attendance
patterns. All contact with the child's family as well as special family support service
activities provided by program staff must be documented.

         When a child has been absent for four consecutive days, the teaching staff will
initiate the following procedures:

a.     Initiate the family support procedures:
       Home Visit
       Phone Call
b.     When talking to the family, be sure to:
       1.       Emphasize the importance of regular attendance
       2.       Be sensitive to any special family circumstances

        When a child is absent in Early Head Start Center Base the teacher will (the same
day) initiate the following procedures:
a.      Initiate the family support procedures:
        Phone Call
        Home Visit
b.      When talking to the family, be sure to:
        1.       Discuss the reason for being absent.
        2.       Emphasize the importance of regular attendance
        3.       Be sensitive to any special family circumstances

       All contacts with the family must be documented on the Family Contact Log.
Any assistance given to the family to help the family meet a need or fulfill a goal must
also be documented on the Family Contact Log. Documentation of all home visits and
phone calls will be included on the Time & Attendance. (A home visit should be
documented on the Time & Attendance form with an "H" on the appropriate day. A
phone call should be documented on the Time & Attendance form with a "P" on the
appropriate day.)

       The center teacher will submit in their end of the month packet, a completed Time
& Attendance and T&A Absenteeism Log to the ERSEA Specialist. The Specialist will
then complete a monthly Time & Attendance Report. This report will be given to the
Head Start Director by the 15th of the following month. Corrections to the Time &
Attendance will be mailed by the ERSEA Specialist to the Center Teacher.




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        Documentation on the Time & Attendance should be conducted as follows:
             Enrolled                     =      E
             Re-enrollment                =      RE
             Transferred Into Center      =      TE
             Transferred Out of Center    =      TD
             Dropped                      =      D
             Absent                       =      A
             Present                      =      X
             Home Visit                   =      H
             Phone Call                   =      P

        If after the ERSEA Specialist has reviewed the pattern of absences and has
determined that they are a result of illness or if they are well documented absences for
other reasons, no further special action will be required.

1305.8(c)      In circumstances where chronic absenteeism persists and it does not
seem feasible to include the child in either the same or a different program option, the
child's slot must be considered an enrollment vacancy.

        If all efforts to assist a family in getting their child to the center on a regular basis
have failed, the ERSEA Specialist will if needed meet with the Head Start Director, the
teaching staff and other operational staff as needed to determine the family's willingness
to have the child attend. At this time, the ERSEA Specialist may inform the center staff to
officially drop the child and that child's spot will be considered an enrollment vacancy.

        If all attempts to assist a family in getting their child to the center on a regular
basis have failed, the teacher will contact the ERSEA Specialist when a child reaches
his/her third unexcused absence/tardy to discuss reason for absenteeism. If a child
reaches his/her fifth unexcused absence or tardy in a month, the ERSEA Specialist may
inform the center staff to officially drop the child and the child’s spot will be considered
an enrollment vacancy.

1305.9          Policy on fees.
A Head Start program must not prescribe any fee schedule or otherwise provide for the
charging of any fees for participation in the program. If the family of a child
determined to be eligible for participation by a Head Start program volunteers to pay
part or all of the costs of the child's participation, the Head Start program may accept
the voluntary payments and record the payments as program income.

Under no circumstances shall a Head Start program solicit, encourage, or in any other
way condition a child's enrollment or participation in the program upon the payment
of a fee.

        Little Dixie Head Start/Early Head Start does not charge fees for participation in
this program.


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1305.10       Compliance
A grantee's failure to comply with the requirements of this Part may result in a denial
of refunding or termination in accordance with 45 CFR part 1303.

        Eligible children will be enrolled regardless of race, sex, creed, color, national
origin or condition of disability/special need.

       After yearly revision of component plans, plans will be provided to the Family
and Community Partnership Advisory Committee and the Policy Council for additional
review and modification and finally approval in January/February before implementation.




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