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Kentucky PTA Bylaws

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Kentucky PTA Bylaws Powered By Docstoc
					        Bylaws of the Kentucky Congress of Parents and Teachers, Inc.
                                                      Revised &Approved July 2010


                    ARTICLE I: NAME
                                                                     d. No part of the net earnings of the association shall inure to
The corporate name of this association is the Kentucky                  the benefit of, or be distributable to its members, directors,
Congress of Parents and Teachers, Inc., known and referred to           trustees, officers, or other private persons except that the
hereafter in these bylaws as the Kentucky PTA, a branch of              association shall be authorized and empowered to pay
the National Congress of Parents and Teachers (National                 reasonable compensation for services rendered and to make
PTA).                                                                   payments and distributions in furtherance of the purposes
                                                                        set forth in Article II hereof.
                #ARTICLE II: PURPOSES                                e. Notwithstanding any other provision of these articles, the
                                                                        association shall not carry on any other activities not
Section 1. The Purposes of the Kentucky PTA are:                        permitted to be carried on (i) by an association exempt from
a. To promote the welfare of children and youth in home,                federal income tax under Section 501(c)(3) of the Internal
   school, community, and place of worship;
                                                                        Revenue Code, or (ii) by an organization/association,
b. To raise the standards of home life;
c. To secure adequate laws for the care and protection of               contributions to which are deductible under Sections
   children and youth;                                                  170(c)(2) of the Internal Revenue Code.
d. To bring into closer relation the home and the school, that       f. Upon the dissolution of this association, after paying or
   parents and teachers may cooperate intelligently in the              adequately providing for the debts and obligations of the
   education of children and youth;                                     association, the remaining assets shall be distributed to one
e. To develop between educators and the general public such             or more non-profit funds, foundations, or associations
   united efforts as will secure for all children and youth the         which have established their tax exempt status under
   highest advantages in physical, mental, social, and spiritual        Section 501(c)(3) of the Internal Revenue Code and whose
   education.                                                           purposes are in accord with the National PTA.
Section 2. The Purposes of the National PTA and the                  g. The association or members in their official capacities shall
Kentucky PTA are promoted through an advocacy and                       not directly or indirectly, participate or intervene (in any
educational program directed toward parents, teachers, and the          way, including the publishing or distributing of statements)
general public; are developed through conferences,                      in any political campaign on behalf of, or in opposition to,
committees, projects and programs; and are governed and                 any candidate for public office; or devote more than an
qualified by the basic policies set forth in Article III.               insubstantial part of its activities to attempting to influence
Section 3. The association is organized exclusively for the             legislation by propaganda or otherwise.
charitable, scientific, literary, or educational purposes within
the meaning of Section 501(c)(3) of the Internal Revenue                 ARTICLE IV: CONSTITUENT ASSOCIATIONS
Code or corresponding section of any future federal tax code
(hereinafter ―Internal Revenue Code‖).                               #Section 1. The Purposes and basic policies of National PTA
                                                                     shall in every case also be the Purposes and basic policies of
            #ARTICLE III: BASIC POLICIES                             each constituent association.
                                                                     #Section 2. Each constituent association shall adopt such
The following are basic policies of the Kentucky PTA in              bylaws for the government of the association as may be
common with those of the National PTA:                               approved by the Kentucky PTA. Such bylaws shall not be in
a. The association shall be non-commercial, non-sectarian and        conflict with the National PTA Bylaws or the bylaws of the
   non-partisan.                                                     Kentucky PTA.
b. The association shall work with the schools to provide            #Section 3. Bylaws of each constituent association shall
   quality education for all children and youth and shall seek       include an article on amendments.
   to participate in the decision-making process establishing        #Section 4. Each officer or board member of the Kentucky
   school policy, recognizing that the legal responsibility to       PTA shall be a member of a local PTA within the State of
   make decisions has been delegated by the people to boards         Kentucky.
   of education, state education authorities, and local              #Section 5. A PTA member shall not serve as a voting
   education authorities.                                            member of the Kentucky PTA at the local or district level
c. The association shall work to promote the health and              while serving as a paid employee of, or under contract to, the
   welfare of children and youth and shall seek to promote           Kentucky PTA.
   collaboration between parents, schools and the community
   at large.


                                                                                                                                     1
  cont'd. ARTICLE IV: CONSTITUENT ASSOCIATIONS                      b. Remits the national and state portion of the dues to the
                                                                       Kentucky PTA as required;
#Section 6. Bylaws of each constituent association shall            c. Remits the district portion of the dues as required;
include a provision establishing a quorum.                          d. Reviews the treasurer’s books and submits the KY PTA
#Section 7. The members of the nominating committee for                Financial Review Form (formally the audit report form) to
officers of Kentucky shall be elected by the board of directors        the Kentucky PTA Office by August 15th;
of Kentucky PTA.                                                    e. Has bylaws approved by the Kentucky PTA every five (5)
#Section 8. There shall be no proxy voting by any constituent          years;
association of National PTA.                                        f. Has an IRS Employer Identification number (EIN) on file
Section 9. The Kentucky PTA is a branch of the National                in the Kentucky PTA State Office; and
PTA and exists for the purpose of accomplishing, at the state       g. Maintains a minimum of ten (10) members.
level, the Purposes of the National PTA in accordance with its      h. Files with the IRS the proper Federal 990 EZ or 990N (e-
policies. The Kentucky PTA is a self-governing association             postcard), and sends a copy to the Kentucky PTA Office by
with independent legal existence.                                      November 15th;
#Section 10. The Kentucky PTA shall adopt such bylaws and           Section 2. Each local PTA/PTSA shall adopt such bylaws for
other articles of association as are in conformity with the         the governing of the association as may be approved by the
National PTA Bylaws.                                                Kentucky PTA. Such bylaws shall not be in conflict with the
#Section 11. The Kentucky PTA shall provide appropriate             bylaws of the National PTA or the bylaws of the Kentucky
procedures for the local PTAs/PTSAs within its area. The            PTA.
Kentucky PTA may determine the membership year of the               Section 3. Each local PTA/PTSA shall keep such permanent
local PTAs in its area and prescribe the form and content of
                                                                    books of account and records as shall be sufficient to establish
the bylaws or other articles of association of such local
                                                                    the items of gross income, receipts, and disbursements of the
PTAs/PTSAs.                                                         association , including, specifically the number of its
Section 12. The Kentucky PTA may create or establish                members, the amounts of dues collected from its members,
subsidiary associations (districts or regions) within its area to   and the amounts of dues remitted to the Kentucky PTA. Such
facilitate the administration of the affairs of the Kentucky PTA    books of account and records shall at all reasonable times be
and for carrying out its programs and may prescribe the form        open to inspection by an authorized representative of the
and content of the bylaws or other articles of association of       National PTA.
such districts (or regions).                                        Section 4. The charter of a local PTA /PTSA shall be subject
#Section 13. The Kentucky PTA is responsible for                    to withdrawal and the status of such association as a local
compliance by the local or district PTAs within its area with       PTA/PTSA shall be subject to termination, according to the
the National PTA Bylaws and the Bylaws of the Kentucky              procedure provided by the bylaws of the Kentucky PTA.
PTA. The provisions of the Kentucky PTA Bylaws relating to          Section 5. Each local PTA /PTSA is obligated, upon
the withdrawal of the charter of a local PTA (and the               withdrawal of its charter by the Kentucky PTA;
termination of its status as a PTA/PTSA unit) shall be set by       a. To yield up and surrender all of its books and records and
the Kentucky PTA.                                                      all of its assets and property to the Kentucky PTA or to
Section 14. The Kentucky PTA shall keep such permanent                 such agency as may be designated by the Kentucky PTA or
books of account and records as shall be sufficient to establish       to another local PTA /PTSA organized under the authority
the items of gross income, receipts and disbursements of the           of the Kentucky PTA;
association, including, specifically, the number of local PTAs      b. To cease and desist from the further use of any name that
within its area, the national portion of membership dues               implies or connotes association with the National PTA or
collected by such local PTAs, the amounts of such dues                 the Kentucky PTA or status as a constituent association of
received by the Kentucky PTA, and the amounts of dues                  the National PTA; and
remitted to the National PTA. Such books of account and             c. To carry out promptly, under the supervision and direction
records, including those of controlled associations, shall at all      of the Kentucky PTA, all proceedings necessary or
reasonable times be open to inspection by an authorized                desirable for the purpose of dissolving such local
representative of the National PTA.                                    PTA/PTSA.
                                                                    d. To file with the IRS the proper Federal 990 EZ or 990N (e-
                                                                       postcard) and send a copy to the Kentucky PTA Office by
           #ARTICLE V: LOCAL PTAs/PTSAs                                thirty (30) days of their charter withdrawal.
                                                                    Section 6. Each officer or board member of a local
Section 1. Local PTAs/PTSAs shall be organized and
                                                                    PTA/PTSA shall be a member of such local PTA/PTSA.
chartered under the authority of the Kentucky PTA. The
                                                                    Section 7. Only those members of a local PTA/PTSA who
Kentucky PTA shall issue to each local PTA in its area an
                                                                    have paid dues for the current membership year may
appropriate charter evidencing the good standing of the local
                                                                    participate in the business of the local PTA/PTSA.
PTA/PTSA.
                                                                    Section 8. Each local PTA shall collect dues from its
A local unit in good standing is one which:                         members and shall remit a portion of such dues to the
a. Adheres to the Purposes and basic policies of the PTA;
                                                                    Kentucky PTA as provided in Article VI hereof.


                                                                                                                                   2
        cont'd. #ARTICLE V: LOCAL PTAs/PTSAs                       d. To file with the IRS the proper Federal 990 Form and send
                                                                      a copy to the Kentucky PTA Office by Thirty (30) days of
Section 9. Each local PTA /PTSA shall include in its bylaws           their charter withdrawal.
provisions corresponding to the provisions of the Kentucky         Section 15. In the event of dissolution or withdrawal of the
PTA bylaws identified by the pound sign (#).                       charter of a PTA/PTSA or District PTA for any reason, its
Section 10. Local PTA’s/PTSA’s bylaws shall be reviewed            assets shall be distributed for one (1) or more of the exempt
and approved by the Kentucky PTA Organizational Services           purposes specified in Section 501(c)(3) of the Internal
Commission every five (5) years. Bylaws shall be submitted         Revenue Code of 1954 as from time to time amended. Upon
with a copy of the minutes of the meeting where bylaws were        request of notice of dissolution or withdrawal of charter,
approved by the membership body, proving that a quorum was         notice by mail shall be sent by the Kentucky PTA office to the
present.                                                           PTA/PTSA or District PTA that the Internal Revenue has been
 Section 11. Local PTA’s/PTSA’s bylaws amendments                  notified that the local unit or District PTA is no longer a tax-
become effective when reviewed and approved by the                 exempt association of the Kentucky PTA.
Kentucky PTA Organizational Services Commission.
Amendments shall be submitted with a copy of the minutes of               ARTICLE VI: MEMBERSHIP AND DUES
the meeting where amendments were approved by the
membership body, proving that a quorum was present.                #Section 1. Every individual who is a member of a local PTA
Section 12. The adoption of an amendment to the bylaws of          /PTSA organized by Kentucky PTA also is a member of
the Kentucky PTA pertaining to local PTAs/PTSAs or districts       National PTA and of the Kentucky PTA, and as such, is
shall automatically amend their bylaws to conform to action        entitled to all the benefits of such membership.
taken by the Kentucky PTA convention delegates.                    #Section 2. Membership shall be made available without
Section 13. In order for a PTA/PTSA to dissolve, the unit          discrimination.
shall complete the following procedures:                           #Section 3. Each local PTA/PTSA shall conduct at least one
a. Elected officers of the PTA/PTSA shall adopt by a two-          enrollment of members annually and shall admit individuals to
   thirds (2/3) vote a resolution recommending that the local      membership at any time.
   PTA/PTSA be dissolved and directing that the question of        #Section 4. Each member of a local PTA/PTSA shall pay
   such dissolution be submitted to a vote at a special meeting    such annual dues as determined by the local PTA/PTSA. The
   of members having voting rights. Written or printed notice      amount of such dues shall include the portion payable to the
   stating that the purpose of such meeting is to consider         Kentucky PTA, the portion payable to the National PTA and
   advisability of dissolving the local PTA/PTSA shall be          the portion payable to the district PTA.
   given to each member entitled to vote at such meeting at        #Section 5. The National PTA portion of each member’s dues
   least forty-five (45) days prior to the date of such meeting.   shall be one (1) dollar and seventy-five (75) cents per annum.
b. Written notice of the adoption of such resolution,              ($1.75)
   accompanied by a copy of the notice of the special meeting      #Section 6. The Kentucky PTA portion of each member’s
   of members, shall be given to the president of the Kentucky     dues shall be one (1) dollar per annum. ($1.00)
   PTA at least thirty (30) days before the date fixed for such    #Section 7. The State and National PTA portions of the dues
   special meeting of the members.                                 paid by each member of a local PTA/PTSA shall be set aside
c. Only those persons who were members on the date of the          by the local PTA/PTSA and sent monthly to the Kentucky
   special meeting shall be entitled to vote on the question of    PTA. Kentucky PTA shall pay to the National PTA the
   dissolution.                                                    amount of the national portion of dues paid by all members of
d. Approval of dissolution of the local PTA/PTSA shall             local PTAs/PTSAs in its area.
   require the affirmative vote of two-thirds (2/3) of the total   #Section 8. Payment of dues.
   membership.                                                     a. The treasurer of each local PTA/PTSA shall forward the
Section 14. Each local PTA/PTSA or District PTA is                    National and Kentucky PTA portions of membership dues
obligated upon dissolution or withdrawal of its charter by the        to the Kentucky PTA state office by October 15th.
Kentucky PTA:                                                         Additional dues collected after October 15th should be
a. To yield up and surrender all of its books and all of its          forwarded to the Kentucky PTA office every thirty (30)
   assets and property to the Kentucky PTA or to such agency          days.
   as may be designated by the Kentucky PTA or to another          b. The treasurer of each local PTA/PTSA shall keep the record
   local PTA/PTSA or district organized under the authority of        of the National PTA and Kentucky PTA portions of
   the Kentucky PTA;                                                  membership dues separate from the record of the general
b. To cease and desist from the further use of any name that          funds of the local PTA/PTSA.
   implies or connotes association with the National PTA or        c. All dues shall be accompanied by a list of members
   Kentucky PTA or status as a constituent association of the         showing the name of each individual member of the local
   National PTA;                                                      PTA/PTSA from which dues were received.
c. To carry out promptly, under the supervision and direction      d. Local PTAs/PTSAs whose dues have not been received by
   of the Kentucky PTA, all proceedings necessary or                  February 15th shall be notified by the state office of the
   desirable for the purpose of dissolving such local                 Kentucky PTA.
   PTA/PTSA or District PTA; and                                   e. A membership card shall be valid from August 1 through
                                                                      July 31.

                                                                                                                                 3
     cont'd. ARTICLE VI: MEMBERSHIP AND DUES                       Section 6. All officers of the Kentucky PTA shall take office
                                                                   at the close of the Kentucky PTA Convention/Leadership
Section 9. Kentucky PTA Honorary Life Recognition                  Section 7. In case of a vacancy in the office of president, the
a. A Kentucky PTA Honorary Life Recognition, upon                  president-elect shall become president and shall hold office for
   payment of twenty-five (25) dollars to the Kentucky PTA         the balance of the term. In filling the vacancy, the president-
   scholarship fund, may be conferred upon any person for          elect shall be entitled to continue in the presidency for the
   distinguished service to children and youth;                    term providing not more than one-half (1/2) of a full term as
b. An Honorary Life Recognition recipient may be an active         president has been served. The vacancy in the office of
   member upon payment of dues to a local PTA/PTSA.                president–elect shall be filled at the next convention by the
                                                                   voting body. In the interim, duties of the president-elect shall
      ARTICLE VII: OFFICERS-ELECTION AND                           be delegated by the president.
                   VACANCIES                                       Section 8. A vacancy occurring in any office, except that of
                                                                   the president and president-elect, shall be filled for the
#Section 1. The elective officers of the Kentucky PTA shall        unexpired term by a person appointed by the President and
be a president, a president-elect, three (3) vice presidents, a    ratified by the committee. If not filled by the next board
recording secretary and a treasurer.                               meeting the nominating committee will then bring forth a
Section 2.                                                         nominee to fill the vacant office position to be elected by the
a. The officers shall be elected at the convention except as       board of directors.
   provided in Article XVI, Section 4 when convention is
   dispensed with due to an emergency.                                      ARTICLE VIII: DUTIES OF OFFICERS
b. The term of office for each officer shall be two (2) years or
   until the election and qualification of his/her successor.      Section 1. The president shall:
Section 3. The vote shall be by ballot under the supervision of    a. Preside at meetings of the Kentucky PTA, the board of
the committee on election. If there is only one (1) nominee for        directors and the executive committee;
an office, with the approval of the assembly, the election may     b. Appoint members of special committees as deemed
be by acclamation for that office. A majority vote shall be            necessary by the board of directors or by the executive
required for election.                                                 committee;
Section 4. The following provisions shall govern the               c. Supervise the Kentucky PTA office and its staff and
qualifications and eligibility of persons to be officers of the        between meetings of the board of directors, employ such
Kentucky PTA.                                                          temporary office employees as may be found necessary;
#a. Only a member of a local PTA/PTSA of the Kentucky              d. Make appointments to the board of directors as specified in
PTA shall be eligible to hold office in the Kentucky PTA or            the Kentucky PTA Standing Rules subject to the approval
any of its divisions.                                                  of the board of directors;
b. Only those who are currently serving and have served at         e. Appoint a professional Parliamentarian, subject to the
   least one (1) year as a member of the board of directors            approval of the board of directors, who shall serve at
   shall be eligible for the office of president-elect.                business meetings of the Kentucky PTA Convention;
c. The president and president-elect shall serve no more than      f. Appoint a parliamentarian, subject to the approval of the
   one (1) full term in the same office.                               board of directors, who may serve at executive committee
d. A person who has served in an office for one-half (1/2) or          and board of directors meetings and at other times as may
   more of a term shall be deemed to have served a full term in        be deemed necessary;
   such office.                                                    g. Appoint a Legislative Commissioner who shall serve on
e. From the close of Kentucky PTA Convention/Leadership                the Executive Committee, with speaking and voting
   through the close of the next Kentucky PTA                          privileges,
   Convention/Leadership shall constitute a one-half (1/2)         h. Coordinate the work of the officers and committees in
   term of office.                                                     order that the Purposes of the Kentucky PTA may be
f. Only those persons who meet the foregoing qualifications            promoted;
   and only those who have consented to serve if elected shall     i. Be a member ex-officio of all committees of the board of
   be nominated by either the nominating committee or from             directors, except the Nominating and the election
   the floor.                                                          committees;
g. Nominees from the floor must have given thirty (30) days’       j. Issue notices of meetings of the Kentucky PTA, the
   notification before the beginning of the annual                     executive committee; the board of directors and such other
   convention/leadership conference of their intent to run.            notices as necessary;
   Notification must be given in writing to the Kentucky PTA        k. Appoint a representative that is knowledgeable with the
   president, the                                                        issue being presented or discussed at the National PTA
   nominating committee chairman, and convention chairman.               Council of States meetings;
Section 5. Any officer who at any time ceases to meet the          l. With the approval of the board of directors, fix the salaries,
qualifications listed in Section 4 may be removed from office           define the duties and make provisions for the welfare and
 by a resolution adopted by a two-thirds (2/3) vote of the board        security of the Kentucky PTA office staff.
of directors.                                                      m. With the approval of the board of directors, employ the
                                                                        Kentucky PTA office staff;

                                                                                                                                  4
      cont'd. ARTICLE VIII: DUTIES OF OFFICERS                     b. Each officer shall perform the duties outlined in these
n. Perform other duties as specified in the Kentucky PTA              bylaws, the Kentucky PTA Standing Rules, and those
     Standing Rules.                                                  which may be assigned from time to time.
Section 2. The president-elect shall:
a. Serve as aide to the president and in the absence of the               ARTICLE IX: EXECUTIVE COMMITTEE
   president, perform duties and exercise powers of the
   president; and                                                  Section 1. There shall be an executive committee of the
b. Perform other duties assigned by the president, executive       Kentucky PTA, the members of which shall be:
   committee, board of directors, and as specified in the          a. The officers of the Kentucky PTA as listed in Article VII,
   Kentucky PTA Standing Rules.                                       Section 1, and
Section 3. The vice presidents shall:                              b. The Legislative Commissioner, and
a. Serve as aides to the president/president-elect, and shall in   c. The immediate past president for a term of one (1) year
   the absence of the president/president-elect perform duties        corresponding to the first year of the current president’s
   and exercise powers of the president/president-elect as            term.
   designated in the Kentucky PTA Standing Rules; and              Section 2. The executive committee shall meet at the call of
b. Perform other duties assigned by the president, executive       the president and/or upon request of a majority of members of
   committee, board of directors, and as specified in the          the executive committee.
   Kentucky PTA Standing Rules.                                    Section 3. Regular meetings of the executive committee shall
Section 4. The recording secretary shall:                          be held in conjunction with regular meetings of the board of
a. Keep a correct record of all meetings of the Kentucky PTA,      directors. Special meetings of the executive committee may
   board of directors, and the executive committee;                be called by the president or by the secretary in the absence of
b. Send a copy of the minutes of all meetings to the Kentucky      the president, or shall be called at the written request of a
   PTA office within four (4) weeks following each meeting.        majority of members of the committee. A two (2) days
   Copies shall be made in the state office and a copy sent to     written notice to each member of the committee shall be
   each member of the board of directors, as directed in the       required. All special meetings shall be held at such place as
   Standing Rules, and                                             may be determined by the executive committee and/or
c. Perform other duties assigned by the president, executive       president.
   committee, board of directors, and as specified in the          Section 4. A majority of members shall constitute a quorum
   Kentucky PTA Standing Rules.                                    in any meeting of the executive committee.
Section 5. The treasurer shall:                                    Section 5. The executive committee shall:
a. Be the chairman of the budget/finance committee, and the        a. Perform duties delegated to it in these bylaws or by the
   credentials committee of the board of directors;                   board of directors or convention body, and in the Kentucky
b. Be responsible for preparing and presenting financial              PTA Standing Rules;
   reports at all meetings of the executive committee and the      b. Transact business referred to it by the board of directors;
   board of directors;                                             c. Act in emergencies between meetings of the board of
c. Be responsible for preparing and presenting end of year            directors per standing rules.
   report for the executive committee, the board of directors      d. Serve as program committee for the Annual Convention of
   and the auditor;                                                   the Kentucky PTA.
d. Review the collection and disbursement of all Kentucky          e. Review the plans of work and supervise the implementation
   PTA funds to ensure that all aspects of the budget and the         of those programs approved by the board of directors;
   rules and regulations established by the board in the           f. Recommend to the board of directors such staff personnel
   standing rules and through motions at board meetings are           as may be necessary to perform the work of the Kentucky
   adhered to;                                                        PTA;
e. Review all financial reports submitted to the National PTA;     g. Select the time and place for all regular meetings of the
f. Review all financial reports completed by the Kentucky             board of directors;
   PTA staff;                                                      h. Formulate and submit to the board of directors such
g. Be responsible for the preparation and submission of the           recommendations as it may deem advisable;
   proposed budget; and                                            i. Determine the amount of, and authorize payment for,
h. Perform other duties assigned by the president, executive          fidelity bonds of all board members and staff;
   committee, board of directors, and as specified in the          j. Approve the depository for state funds.
   Kentucky PTA Standing Rules.
Section 6. All board members and staff authorized to handle                 ARTICLE X: BOARD OF DIRECTORS
funds of the Kentucky PTA shall be bonded in amounts
determined by the executive committee. The expense of these        Section 1. The affairs of the Kentucky PTA shall be managed
bonds shall be borne by the Kentucky PTA.                          by its board of directors.
Section 7.                                                         Section 2. The members of the board of directors shall be:
a. The officers of the association shall in each case deliver to   a. The officers of the Kentucky PTA as listed in Article VII,
   their successors in office all books, records and documents        Section 1;
   held in their possession by virtue of their office not later    b. The president of each District PTA or representative as
   than ten (10) days of leaving office.                              designated by the District PTA bylaws;

                                                                                                                                 5
      cont'd. ARTICLE X: BOARD OF DIRECTORS                        c. Notice of the time and place of each meeting shall have
                                                                      been given in writing to each member of the board of
c. Elected and appointed board members; and                           directors at least thirty (30) days prior to the dates of the
d. The immediate past president of the Kentucky PTA                   meeting. Ten (10) days notice in writing shall be given of
Section 3. Board eligibility                                          special meetings of the board of directors.
a. Only a member of a local PTA/PTSA in good standing who          Section 10. At all meetings of the board, fifteen (15)
   has consented to serve if elected shall be nominated either     members shall constitute a quorum for the transaction of
   by the nominating committee or from the floor;                  business.
b. The member must meet the qualifications of the position;        Section 11. The Kentucky PTA President shall have the
c. The member must provide written consent to serve; and           authority to remove a Commissioner not performing the duties
d. The member must complete and sign a Conflict of Interest        specified in the Commissioner Job Description with the
   Policy Statement, which will be kept on file in the             approval of the Executive Committee.
   Kentucky PTA office.                                            Section 12. No member shall circulate any official material or
Section 4. No individual shall serve as a member of the board      form letters to the local PTAs/PTSAs or outside organizations
of directors in more than one (1) capacity at the same time.       or associations without the approval of the president or of a
This rule shall not apply to any member of the board of            state officer designated by the president. This includes
directors whose term expires within six (6) months of the          electronic media.
Kentucky PTA election.                                             Section 13. When any member ceases to hold the office to
Section 5. The board of directors shall:                           which he has been elected, he shall automatically relinquish
a. Have authority over the affairs of the Kentucky PTA during      membership on the board of directors and shall be relieved of
   the interim between annual Conventions, except those            all duties and responsibilities thereto.
   specifically delegated to the executive committee;
b. Formulate the policies of the Kentucky PTA in keeping                         ARTICLE XI: COMMITTEES
   with those of the National PTA;
c. Establish practices for the proper extension of Parent-         Section 1. Committees may be created or dispensed with by
   Teacher work in the Kentucky PTA, following the plans of        the president, executive committee, board of directors or as
   the National PTA as closely as required;                        specified in the Kentucky PTA standing rules as deemed
d. Have authority to adopt rules for the transaction of its        advisable to accomplish the work of the Kentucky PTA.
   business provided such rules do not conflict with the           Section 2. Committees shall work under the plans approved
   bylaws of the National PTA or of the Kentucky PTA;              by the executive committee.
e. Decide all questions of cooperation with other state            Section 3. Nominating Committee
   associations/s;                                                 a. A nominating committee, will be elected by the Board of
f. Take no action that is in conflict with action taken by the        Directors at its Post Convention/Leadership meeting in an
   Convention of the Kentucky PTA;                                    election year and will consist of five (5) members and two
g. Determine the time and place of each Convention, no later          (2) alternates elected from the Board of Directors. Three
   than the pre-convention meeting, at least two (2) years prior      (3) members shall constitute a quorum. No person may
   to the time of the Convention;                                     serve consecutive terms on this committee. No more than
h. Approve the salaries, define the duties and make provisions        two (2) members from the same district may serve on this
   for the welfare and security of the state PTA office staff;        committee in the same term.
   and                                                             b. This committee shall meet and elect its own chairman
i. Approve employment of the state PTA office staff                   before leaving the Convention/Leadership city.
Section 6. The board of directors may deem vacant any              Section 4. The Nominating Committee shall:
officer or commissioner position when that officer or               a. Select one (1) nominee for each office to be filled at state
commissioner misses two (2) meetings without a reasonable              convention/leadership and report to the convention body at
excuse to the president.                                               the first business session at which time additional
Section 7. Kentucky PTA State Office                                   nominations may be made from the floor. Nominees from
The state office of the Kentucky PTA shall be maintained in            the floor must have given thirty (30) days’ notification
Franklin County, Kentucky.                                             before the beginning of the annual convention/leadership
Section 8.                                                             conference of their intent to run. Notification must be
a. There shall be at least three (3) regular board meetings each       given in writing to the Kentucky PTA president, the
   year. One (1) shall be held preceding and one (1)                   nominating committee chairman, and convention
   immediately following the Kentucky Convention. Special            chairman.
   meetings of the board of directors may be called by the         b. Select one (1) nominee for each elected commissioner to be
   president and/or upon immediate request of one-fourth (1/4)        elected by the board of directors at the Post-
   of its members followed by written request as directed in          Convention/Leadership board meeting and as stipulated in
   the Standing Rules. The time and place of all special              Article XVI, Section 5;
   meetings shall be determined by the executive committee         c. Select delegates and their alternates to attend the National
   and/or the president.                                              PTA Convention by the winter board meeting and
b. The time and place of all regular meetings of the board of
   directors shall be determined by the executive committee.

                                                                                                                                  6
            cont'd. ARTICLE XI: COMMITTEES                           directors, shall review any alleged violations by the local
                                                                     PTAs/PTSAs or Districts PTAs of these bylaws (or of their
d. Submit to the board of directors nominations for filling          own bylaws) or other practices or activities that may tend to
   offices in which vacancies occur during its term.                 defeat the Purposes and basic policies of the National PTA,
e. A vacancy occurring in any position of any officer, except        and shall make prompt reports to the board of directors of the
   that of president and president-elect, shall be filled for the    results of such review and of its recommendations for action.
   unexpired term by a person appointed by the president and         Section 2. The board of directors shall give due consideration
   ratified by the executive committee. If not filled by the next    to the report of the commission and shall accord the local
   board meeting the nominating committee will then bring            PTA/PTSA or District PTA an opportunity to be heard and to
   forth a nominee to fill the vacant officer position to be         respond to the report. If, upon consideration and hearing, the
   elected by the board of directors.                                board of directors finds a violation by said PTA/PTSA or
                                                                     District PTA, it may by a two-thirds (2/3) vote of all its
                ARTICLE XII: DISTRICTS                               members then in office require the PTA/PTSA or District PTA
                                                                     to take appropriate action within a period of time stipulated by
#Section 1. The Kentucky PTA shall not acknowledge or                the board of directors. When such a requirement has been
recognize councils.                                                  made by the board of directors and if the recommended action
Section 2. Districts                                                 is not taken by the local PTA/PTSA or District PTA, an
a. Districts are established by the Kentucky PTA Board of            extension of time—not less than six (6) months nor more than
   Directors within the boundaries of Kentucky along regional        eighteen (18) months—may be granted to a PTA/PTSA to
   lines to facilitate the administration of the affairs of the      achieve satisfactory compliance with the action required by
   Kentucky PTA and carrying out its programs.                       the board of directors. Failing such compliance, the board of
b. Districts shall be governed by bylaws approved by the             directors may, subject to concurrence with such action by the
   Kentucky PTA Organizational Services Commission.                  next Annual Convention, withdraw the charter of a local
   District bylaws shall be reviewed and approved every five         PTA/PTSA or District PTA and terminate its status as a
   (5) years. Bylaws shall be submitted with a copy of the           PTA/PTSA or District PTA in the Kentucky PTA and
   minutes reflecting the approval of the bylaws by the              National PTA.
   delegate body and proving that a quorum was present.              Section 3. This commission shall do outreach services work
c. Districts’ bylaws amendments become effective when                throughout Kentucky, form PTAs/PTSAs (with a minimum of
   reviewed and approved by the Kentucky PTA                         ten (10) members), give board training and assist with other
   Organizational Services Commission. Amendments shall              situations, etc.
   be submitted with a copy of the minutes reflecting the
   approval of the bylaws by the delegates and proving that a                     ARTICLE XIV: OFFICE STAFF
   quorum was present.
d. District officers shall serve for a period of two (2) years but   Section 1. The Kentucky Congress of Parents and Teachers’
   may be eligible for re-election in accordance with district       Personnel Policies and Procedure Guide adopted by the board
   bylaws.                                                           of directors of the Kentucky PTA shall govern the
e. Districts shall pay no dues to the Kentucky PTA.                  employment relationship of the Kentucky PTA staff. This
f. A district in good standing is one that:                          Personnel and Procedure Guide shall be reviewed every year
  1. Adheres to the Purposes and basic policies of Kentucky          by the Executive Committee and make changes as necessary
      PTA and National PTA;
  2. Audits the treasurer’s books and submits the PTA audit               ARTICLE XV: KENTUCKY PTA POSITIONS
      report form to the Kentucky PTA state office by August
      15th;                                                          Section 1. The Kentucky PTA opposes involvement of
  3. Has bylaws approved by the Kentucky PTA every five              children in door-to-door sales or solicitations.
      (5) years;                                                     Section 2. The Kentucky PTA believes that PTA/PTSA funds
  4. Has an IRS Employer Identification Number (EIN) on              should always be used to further the PTA Mission and
      file in the Kentucky PTA state office; and                     Purposes. The Kentucky PTA also believes:
  5. Meets other criteria as may be prescribed by the                a. Federal, state and local public funds should be used to
      Kentucky PTA.                                                     purchase textbooks and equipment; pay for regular
g. The Kentucky PTA President shall have the authority to               telephone lines; and pay for certified and classified staff
   remove a nonfunctioning (not meeting the responsibilities            salaries;
   of the job duties under the District President in the             b. Paying for such items with PTA/PTSA funds may
   Kentucky PTA Handbook) District President with the                   contribute to inequities in local school districts; and
   approval of the Executive Committee. Procedures will be           c. PTAs/PTSAs role is to advocate for adequate funding for
   written into the standing rules.                                     public education. PTAs/PTSAs should allocate their funds
                                                                        to projects such as leadership development, parent
     ARTICLE XIII: LOCAL UNIT COMPLIANCE                                involvement and education, child health and safety projects
                                                                        and other educational programs that would enhance the
Section 1. The Leadership/Outreach services commission,                 curriculum.
upon authorization by the executive committee or the board of

                                                                                                                                   7
   cont'd. ARTICLE XV: KENTUCKY PTA POSITIONS                      c. The privileges of introducing motions, debating and voting
Section 3. Kentucky PTA does not permit fifth grade children          shall be limited to the voting members.
and younger to be PTA or PTSA members.                             d. There shall not be voting by proxy.
Section 4. The Kentucky PTA Bulletin shall be the official         e. The Annual Convention/Leadership of the Kentucky PTA
publication of the Kentucky PTA.                                      shall be open to all members upon payment of the
                                                                      registration fee as determined by the executive committee.
                                                                   Section 3. Forty (40) delegates representing five (5) of the
      ARTICLE XVI: KENTUCKY PTA ANNUAL                             Kentucky PTA Districts shall constitute a quorum.
           CONVENTION / LEADERSHIP                                 Section 4.
                                                                   a. In the event of an emergency, epidemic or other disaster,
Section 1.                                                            the board of directors shall have the authority to determine
a. An Annual Convention / Leadership of the Kentucky PTA              by two-thirds (2/3) vote whether or not an Annual
   shall be held, except under conditions stated in Article           Convention/Leadership shall be held. The vote on the
   XVI, Section 4.                                                    question may be taken by mail or electronically in the event
b. The Annual Convention / Leadership shall be the business           a meeting of the board of directors cannot be held.
                                                                   b. In the event that an Annual Convention/Leadership is not
   meeting of the Kentucky PTA.
                                                                      held, the board of directors shall plan a procedure for
c. Notice of the Convention/Leadership and request form for
                                                                      conducting all necessary business by mail or electronically,
   delegate cards shall be sent by the Kentucky PTA Office to
                                                                      which shall include the election of officers.
   every member of the board of directors and to the president
                                                                   Section 5. Following the Annual Convention/Leadership at
   of each local PTA/PTSA at least thirty (30) days prior to
                                                                   which new officers have been elected, there shall be a special
   the opening date of the Convention / Leadership.                meeting, prior to the Post-Convention/Leadership meeting, of
d. The Call to Convention / Leadership shall be printed in the     the newly elected officers and the district presidents to elect
   Kentucky PTA official publication prior to the                  the board positions as specified in the Kentucky PTA Standing
   Convention/Leadership and on the Official Kentucky PTA          Rules. The outgoing treasurer and the outgoing president shall
   Web Site.                                                       be granted a courtesy seat at the special meeting with speaking
e. Each local PTA/PTSA in good standing as shown on the            privileges only.
   records in the Kentucky PTA Office thirty (30) days before
   the Kentucky PTA Annual Convention /Leadership, shall                 ARTICLE XVII: NATIONAL CONVENTION
   be entitled to be represented at the Annual Convention /
   Leadership of the Kentucky PTA by its president, or             Section 1. The Kentucky PTA shall be entitled to accredit to
   alternate, and one (1) accredited delegate plus one (1)         the annual convention as its delegates:
   additional delegate for every twenty-five (25) members, or      a. One (1) delegate and (1) additional delegate from among
   a major fraction thereof.                                          the members of the Kentucky PTA for each one thousand
#f. A local unit PTA/PTSA in good standing is one which:              (1,000) members, or a major fraction thereof, of the
   1. Adheres to the Purposes and basic policies of PTA;              Kentucky PTA, as shown on the books of the treasurer of
   2. Remits the National and Kentucky portions of dues to            the National PTA as of March 31st preceding the National
       Kentucky PTA as required;                                      PTA Annual Convention.
   3. Remits District portion of the dues as required;               b. A member(s) of the board of directors will be selected by
   4. Reviews the treasurer’s books and submits the PTA                 the nominating committee to attend the National PTA
       Financial Review Form (formally the audit report form) to       Convention as a delegate(s) based on funds available
       the Kentucky PTA Office by August 15th;
   5. Files with the IRS the proper Federal 990EZ or 990N                      #ARTICLE XVIII: FISCAL YEAR
       (e-postcard) and sends a copy to the Kentucky PTA
       Office by November 15th                                     The fiscal year of the Kentucky PTA shall begin on July 1 and
   6. Has bylaws approved by the Kentucky PTA every five           end on the following June 30.
       (5) years;
   7. Has an IRS Employer Identification Number (EIN) on
       file in the Kentucky PTA state office; and                    #ARTICLE XIX: PARLIAMENTARY AUTHORITY
   8. Maintains a minimum of ten (10) members.
Section 2.                                                         The rules contained in the current edition of Robert’s Rules of
a. The voting members of the Convention / Leadership shall         Order Newly Revised shall govern the Kentucky PTA and its
   consist of:                                                     constituent associations in all cases in which they are
   1. The members of the Kentucky PTA Board of Directors;          applicable and in which they are not in conflict with these
       and                                                         bylaws, the National PTA Bylaws, or the articles of
   2. Accredited delegates of local PTA/PTSAs as provided          incorporation.
       in Section 1, Paragraph ―f.‖ of this Article.
b. Those listed in paragraph ―a.‖ shall be accredited by the
   treasurer as voting delegates at the Kentucky PTA
   Convention/Leadership.

                                                                                                                                    8
             ARTICLE XX: AMENDMENTS                               Section 2. The Kentucky PTA executive committee or the
                                                                  board of directors by a majority vote may authorize the
#Section 1. These bylaws may be amended at an Annual              Organizational Services Commission to submit a revised set of
Convention/Leadership, by a two-thirds (2/3) vote of those        bylaws as a substitute for the existing bylaws.
present and voting, provided the amendments have been
approved by the board of directors and notice of proposed
amendments has been provided to constituent associations
thirty (30) days prior to the opening of the Annual
Convention/Leadership.




                                               Index to the Kentucky PTA Bylaws

     Article I:           Name                                            1
     #Article II:         Purposes                                        1
     Article III:        Basic Policies                                  1
     Article IV:          Constituent Associations                        1-2
      Article V:         Local PTAs/PTSAs                                2-3
     Article VI:          Membership and Dues                             3
     Article VII:         Officers-Elections and Vacancies                4
     Article VIII:        Duties of Officers                              4-5
     Article IX:          Executive Committee                             5
     Article X:           Board of Directors                              5-6
     Article XI:          Committees                                      6
     Article XII:         Districts                                       6
     Article XIII:        Local Unit Compliance                           7
     Article XIV:         Office Staff                                    7
     Article XV:          Kentucky PTA Positions                          7-8
     Article XVI:         Kentucky PTA Annual Convention/Leadership       8
     Article XVII:        National Convention                             8
     Article XVIII:      Fiscal Year                                     8
     Article XIX:        Parliamentary Authority                         8
     Article XX:          Amendments                                      9




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