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EMERGENCY FIRE SAFETY PLAN AND PROCEDURES

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EMERGENCY FIRE SAFETY PLAN AND PROCEDURES Powered By Docstoc
					               EMERGENCY PROCEDURES
                     MANUAL




                  EXPRESSWAY TOWER
           6116 NORTH CENTRAL EXPRESSWAY
                  DALLAS, TEXAS 75206




May 28, 2009
                          EMERGENCY PROCEDURES


                                TABLE OF CONTENTS



                                                    Page
Introduction                                        1
Emergency Procedures Plan Purpose                   2
Emergency Phone Numbers                             2


SECTION A – FIRE EVACUATION PLAN
Fire Evacuation Plan Steps                          3
Fire Alarm System                                   4
Fire Evacuation Procedures                          5


SECTION B – FIRE EVACUATION PERSONNEL
Fire Brigade                                        7
Fire Wardens & Assistants                           7
Fire Safety Director                                8
Tenants                                             9


SECTION C – NON-FIRE EMERGENCIES
Medical Emergencies                                 10
Bomb Threats                                        10
Explosions                                          12
Elevators                                           13
Natural Disasters                                   13
Power Failure                                       13
Civil Commotion                                     14


SECTION D – SITE PLAN & FLOOR PLANS                 15
                                      INTRODUCTION



Fires, explosions, power blackouts, severe weather conditions, civil commotions, tornados, and other
emergencies are all improbable but can occur with little, if any warning. Preplanning for such
emergencies can result in considerably more protection than would be possible if we waited until an
emergency occurred before deciding how best to protect the people involved.

We recommend that all of our tenants establish programs which can effectively be implemented should an
emergency situation develop. Building Management is not in a position to require tenants to take
protective action; however, we shall communicate the nature of most emergency situations on an
emergency communication system. Over this system, the building office will suggest to all the tenants
any plan of action recommended by the public authorities.

We encourage tenants who have knowledge of an actual or potential emergency or dangerous situation to
communicate such information to the building office. The following building emergency program has
been designed for various types of emergency situations.




                                                  1
                              EMERGENCY PROCEDURES




EMERGENCY PROCEDURE PLAN PURPOSE

1.     To designate key building personnel to be responsible for fire safety, supervising evacuation
       procedures and to prevent unnecessary damage and/or injury to building personnel.

2.     To establish procedures to be followed in the event of both fire and non-fire emergencies.

3.     Always call 911 first before calling the Management Office.


EMERGENCY TELEPHONE NUMBERS

FIRE                                   DALLAS FIRE DEPARTMENT                            911

AMBULANCE                              DALLAS FIRE DEPARTMENT                            911

POLICE                                 DALLAS POLICE DEPARTMENT                          911

BUILDING MANANGEMENT                   Expressway Tower                                  214-768-7000
                                       Answered 24 hours a day, 7 days a week

PROPERTY MANAGER                       Sue Freund                                        214-768-7000


FIRE SAFETY DIRECTOR/                  Mike Sisson                                       214-768-7000
      CHIEF ENGINEER

BUILDING SECURITY                      Phone Number                                      214-768-7000




                                                    2
SECTION A

FIRE EVACUATION PLAN

STEPS TO TAKE WHEN A FIRE IS DISCOVERED


I.     RESCUE

       A.      If possible, remove everyone from the immediate danger area. This means the room
               where the fire is located or the immediate vicinity of the fire. This does not constitute an
               evacuation of the premises.


II.    CONFINE

       A.      Close all doors leading to the room where the fire is located. This will act to contain
               the fire and smoke to that one room for a longer period of time.


III.   ALERT

       A.      If the alarm is not already sounding, go to the nearest manual alarm pull station to
               activate the alarm or send someone else.

       B.      Go to a safe location and call the Dallas Fire Department at 911 and be prepared to give
               the following information:

               1.      Nature of the emergency: fire, medical, etc.

               2.      Your name

               3.      Complete address and building name: Expressway Tower 6116 North Central
                       Expressway.

               4.      Floor number and suite number

               5.      Closest street intersection: SMU Blvd & Central Expressway

               6.      Call back number (Do not stay at the phone if you are in danger or if evacuation
                       has begun.)

       WHEN FINISHED TALKING WITH THE DISPATCHER, ENSURE THAT THEY HAVE
       ALL THE INFORMATION THAT THEY NEED BEFORE YOU HANG UP.

       C.   If you are in a safe location, call the management office at 214-768-7000 and give the
            following information:

               1.      Your name

               2.      Nature of emergency

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              3.      Floor number and suite number

              4.      Telephone number you are calling from


IV.   FIGHT

      A.      If the fire is small and confined to one object such as a trashcan, get a fire extinguisher
              from the nearest fire extinguisher cabinet and use it on the fire.

              1.      Fire extinguishers are located at each end of the common area corridors on each
                      floor of the building and in the parking garage.

              2.      All extinguishers in public areas are “ABC” type extinguishers. These are multi-
                      purpose dry chemical extinguishers effective on all types of small fires.

              4.      To operate the extinguisher:

                      a.       Hold it upright – pull the ring pin.

                      b.       Stand back 8 feet and aim it at the base of the fire.

                      c.       Squeeze the lever and sweep from side to side.

      B.      Never attempt to fight a fire unless:

              1.      You know how to operate the fire extinguisher equipment.

              2.      You have the appropriate type of extinguisher.

              3.      The fire is small.

              4.      You have access to an exit in case you fail to put the fire out.


      FIRE ALARM SYSTEM

V.    When the fire alarm sounds, it has been activated by one of four means: Manual Pull Station,
      Smoke Detector, Heat Detector or Water Flow Indicator.

      A.      Manual pull stations are located on every floor throughout the building outside each
              Elevator lobby

      B.      Smoke Detectors are throughout the entire building in strategic locations.

      D.      Heat detectors are located in the Building equipment plant and the elevator equipment
              rooms.




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VI.    When the fire alarm sounds, the alarm bells and a pre-recorded evacuation message are heard on
       the affected floor, the floor above and floor below.

       A.      All elevators are automatically brought to the first floor and locked off. If the first floor
               is affected, the elevators are brought to an alternate floor.

       B.      The Air Handling Units automatically shut down.

       C.      All magnetically locked doors unlock automatically.


VII.   FIRE EVACUATION PROCEDURES

       When the fire alarm bell activates you should:

       A.      Go to the nearest stairwell and evacuate the building.

       B.      Move all ill or handicapped persons to the stairwell entrances. Have a designated person
               to stay with them until stairwell traffic stops, then move them into the stairwell, where
               there is a two-hour firewall. The Fire Department will assist in the evacuation of the
               handicapped.

       C.      Suite Fire Warden and Assistants should do the following, IF SAFE TO DO SO:

               1.      Make sure all personnel have left the area.

               2.      Take the company First Aid Kit, if available.

               3.      Properly secure and safeguard special company records and lock appropriate
                       files, vaults, and desks.

               4.      Unplug appropriate electrical equipment and machines.

               5.      Always close office doors when you leave.

       D.      General Instructions

               1.      Instruct employees to rendezvous outside the building and remain there until
                       communication of emergency and/or re-entry information is received from the
                       building management office.

               2.      Advise ladies wearing high-healed shoes to remove them when exiting by the
                       stairwells for less difficulty in walking.

               3.      Advise employees to take only essential personal possessions; they will not be
                       allowed to re-enter during the emergency.

               4.      Remind everyone to be quiet during the evacuation so they will be able to hear
                       and understand all emergency instructions.

               5.      Assure employees and visitors that plans have been established and tested, and

                                                    5
                    personnel trained to handle this specific type of emergency.

            6.      When evacuation is complete, assemble and account for all your personnel.

            7.      IMPORTANT – EVACUATE THE BUILDING UPON ANY ALARM
                    UNLESS YOU HAVE BEEN PREVIOUSLY INSTRUCTED ON TESTING
                    OR FIRE DRILLS. Building Management will respond to alarms and inform
                    tenants through the building announcement system.

       F.   If the stairwell nearest your office is blocked by fire or smoke, go to the other stairwell
            and follow the above procedures.

       G.   If both stairwells are blocked by fire or smoke, return to your office and:

            1.      Close the doors.

            2.      Call the Fire Department at 911 and notify them of your location.

            3.      Place towels, clothing, etc. around the door.

            4.      Cover the heating and A/C vents with towels or clothing.

            5.      Place a wet towel or cloth over your mouth and nose, stay low below the smoke.

            6.      Do not break out the windows unless it is the last resort. Falling glass is
                    dangerous to persons below, and may cause the smoke and fire to enter your suite
                    more quickly.

REMEMBER:           ANY UNSCHEDULED ALARM IS CAUSE TO EVACUATE.
                    ELEVATORS WILL BE USED FOR EVACUATION ONLY BY ORDERS
                    FROM THE DALLAS FIRE DEPARTMENT.


VII.   HANDICAPPED EVACUATION

       A.   Visually Impaired: Each visually impaired person should have a “buddy” assigned to
            assist them in the event of an emergency. Ask the person the best way to assist them to
            the stairwell and lead them to safety. It is important that the “buddy” remain with the
            person until the emergency is over.

       B.   Physically Disabled/Non-Ambulatory Persons: Each person should have a “buddy” or
            “buddies” assigned to assist them in the event of an emergency. In most cases, it will
            only be necessary to move them into the stairwell for safety. If it becomes necessary to
            move them down the stairs, various lifting and carrying techniques can be utilized. Ask
            the person the best way to help them. Stay with the person until the emergency is over.
            Elevators may not be used.




                                                 6
SECTION B

FIRE EVACUATION PERSONNEL

FIRE BRIGADE

I.    The Fire Brigade consists of all members of security, engineering staff and the property manager.
      While on duty, all of these personnel carry two-way radios that allow them to receive immediate
      notification in the event of a fire emergency. The fire brigade is responsible for carrying out the
      following tasks in the event of a fire:

      A.      Notify the Dallas Fire Department at 911.

      B.      Ensure that the fire pump is operating correctly and assist the Fire Department
              with its operation.

      C.      Ensure that the HVAC System is functioning properly.

      D.      Meet the Fire Department and direct them to the main key box (Knox-Box) and the
              location of the fire.

      E.      Upon arrival of the Fire Department, they are in command. All orders shall be followed.

      F.      Ensure that the elevator recall has functioned. If it has not, manually recall all
              cars to the first floor. Assist the fire fighters with the elevators as requested.

      G.      Two fire brigade members (if manpower allows) should report to the fire location, assess
              the situation, assist in evacuation, and extinguish the fire if possible. Under no
              circumstances should they place themselves or others in danger.

THE FIRE BRIGADE MUST RECEIVE TRAINING IN THE OPERATION AND MAINTENANCE
OF THE FIRE ALARM SYSTEM, FIRE PUMPS, HVAC SYSTEM, EMERGENCY LIGHTING,
ELEVATORS, AND FIRE EXTINGUISHER EQUIPMENT.


FIRE WARDENS AND ASSISTANTS

II.   Fire Wardens and a designated Assistant are representatives from each tenant/suite in the
      building. The fire warden and assistant should familiarize themselves with:

      A.      The fire evacuation plan.

      B.      Location of all doors to their suite that may need to be closed in case of fire.

      C.      Handicapped personnel who need “buddies”.




                                                    7
III.   In the event of a fire, the Fire Warden shall:

       A.      Execute the fire evacuation plan.

       B.      See that all doors to their suite are closed, but not locked.

       C.      Notify all occupants of the suite.

       D.      Direct the evacuation of their staff.

       E.      Assist the handicapped.

       F.      Prevent the use of elevators unless otherwise authorized by the Fire Department.

       G.      Notify the Fire Safety Director and/or the Fire Department of handicapped people that
               need assistance, any injuries, or anyone that cannot be accounted for.


       FIRE SAFETY DIRECTOR

IV.    The Fire Safety Director (Chief Engineer) is responsible to the Building Manager and Fire
       Department for the supervision and maintenance of the entire fire safety program. The Fire
       Safety Director shall:

       A.      Be familiar with the fire evacuation plan and provide for all necessary training and
               evacuation procedures in accordance with these rules.

       B.      Select, organize, train and supervise the Fire Brigade.

       C.      Maintain a list of Fire Brigade members with current day and night phone numbers.

       D.      Conduct fire and evacuation drills quarterly.

       E.      Coordinate with tenants to appoint Fire Wardens and Assistants so that:

               1.       Each tenant has at least one Fire Warden.

               2.       Where a tenant occupies and entire floor or several floors, there is one Fire
                        Warden for each 7,500 square feet of space occupied.

               3.       There should be enough Fire Assistants to ensure a prompt and orderly
                        evacuation during an emergency.

       F.      Check periodically on the availability of the Fire Wardens and Assistants.

       G.      Notify the Building Manager and the Fire Department when any designated
               Individual is neglecting his/her responsibilities as described in this plan




                                                        8
     H.     In the event of a fire emergency, report to the fire command station to supervise.

            1.      The manning of the fire command station.

            2.      The direction of evacuation procedures as provided in this plan.

            3.      The reports of fire-floor conditions for the Fire Department upon their arrival.

            4.      Aid to the Fire Department officer in charge in the operation of the command
                    station.

            5.      Supplementary notification to the Fire Department of the fire or fire alarm.

     I.     The Fire Safety Director will ensure that the engineering staff and appropriate contractors
            maintain all life safety systems in the building including:

            A.      Fire Alarm Systems.

            B.      Automatic fire extinguishing systems (sprinklers).

            C.      Elevator recall system.

            D.      HVAC System.

            E.      Fire pump.

            F.      Emergency lighting system.

V.   TENANTS

     Upon the request of the Building Manager or Fire Safety Director, each suite shall make
     available, responsible employees for designation as Fire Wardens and Assistants.

     Following the conclusion of the “Fire Emergency”:

     A.     Consult with your Assistants and determine if they encountered any special problems or
            incidents during the performance of their emergency duties.

     B.     For future reference by the Building Management, prepare a brief written report of your
            efforts and actions in response to the emergency, including any special problems or
            incidents that you encountered, and submit the tenant reports to the building management
            office as soon as possible.




                                                 9
SECTION C

NON-FIRE EMERGENCIES

I.    MEDICAL EMERGENCIES

      Upon receiving notification that there is a medical emergency, call 911 and report the following
      information:

      A.      Nature of the medical emergency.

      B.      Exact location and name of the sick or injured person.

      C.      If the sick or injured person requests that you call their doctor, comply.

      D.      Call the Management Office at 214-768-7000 and report locations and steps taken in the
              emergency so building personnel can service and make ready entrance to the building for
              medical emergency personnel.

      Assign one of your assistants to stand by on the floor where the sick or injured person is located
      to meet the medical emergency personnel at the elevator and guide them to the sick or injured
      person.

      If the sick or injured person is to be sent to a hospital, try to send a friend or fellow employee
      along to comfort the person and help him/her at the hospital until a relative arrives.

      Following the conclusion of the “Medical Emergency”:

      A.      Consult your assistants and determine if they encountered any special problems or
              incidents during the performance of their emergency duties.

      B.      For future reference by the Building Management, prepare a brief written report of your
              efforts and actions in response to the emergency, including any special problems or
              incidents that you encountered, and submit the tenant reports to the building management
              office as soon as possible.


II.   BOMB THREATS – STANDARD OPERATION PROCEDURE

      While the large majority of these calls are indeed false alarms, meant only to disturb or disrupt
      the normal work of a person or a company, at no time should any call be regarded as a false
      alarm. When such a call is received, there are several things to do.

      A.      Keep the caller on the line as long as possible. Ask the caller to repeat the message.

      B.      Obtain as much information from the caller as possible:

              1.      Location of the bomb.

              2.      Time of detonation.

                                                   10
      3.      Outside appearance or description of the bomb.

      4.      Reason for planting the bomb.

C.    Tell the caller the building is occupied.

D.    Listen for background noises that might help in determining where the call was made.

E.   At the conclusion of the call, immediately call 911 and then report the call to the building
     management office, give as much of the following information as possible:

     1.       Your name

     2.       Your location and phone number.

     3.       Name of the “initial recipient” of the threat.

     4.       Name of anyone listening in to the threat.

     5.       Name of employee threatened by the caller.

     6.       Normal work location of any threatened employee.

     7.       Time the bomb is supposed to explode.

     8.       Location of where the bomb is supposed to be.

     9.       Outside appearance or description of the bomb.

     10.      Reason given for the bomb.

     11.      Time bomb threat call was received.

F.    Notify your supervisor about the bomb threat call.

G.    Quickly and thoroughly search your company area for suspicious, unusual or foreign
      items and report any findings to the building management

H.    Do not touch, move, jar, disturb or cover any suspicious items that are found.

I.    If evacuation is necessary, follow the evacuation plan as described in section A of this
      manual. Identify and give priority to the movement or evacuation of nervous, ill and/or
      handicapped personnel. If you evacuate, establish and announce a rendezvous point or
      employee meeting place for personnel safety and control, communication of emergency
      and re-entry information and roll call.

J.    Following the conclusion of the bomb threat call emergency:

      A.      Ask your employees and any emergency assistants if they encountered any
              special problems or incidents while performing their emergency duties, and

                                           11
                       prepare brief written reports for submission to the building management office.

III.   EXPLOSIONS

       Upon receiving notification that an explosion has occurred, the tenant contact should obtain the
       following:

               A.      Name of person calling.

               B.      Location of person calling.

               C.      Exact location of explosion.

               D.      Cause (if known) of explosion.

               E.      Extent of casualties.

               F.      Did explosion cause fire, and if so what location.

       Immediately report the explosion to the building management office. Give the following
       information:

               A.      Your name, location and phone number.

               B.      Your company’s name.

               C.      Exact location of explosion.

               D.      Cause of explosion.

               E.      Any reason you have to believe explosion was caused by a bomb.

               F.      Extent of casualties, number and types of injuries

               G.      Whether explosion caused fires, and if so location of fire.

                       1.      Notify emergency service.

                       2.      Determine necessity of notifying other employees and visitors.

                       3.      Evacuate employees and visitors if necessary.




                                                     12
IV.   ELEVATORS

      Elevator malfunctions should be reported to the Management Office. If people are trapped inside
      an elevator, the telephone located in the cab will automatically call the monitoring station to
      dispatch emergency service. Identify the elevator and approximate floor at which you are
      located. Remain calm and await instructions.

      Should the car stop between floors, and the door opens, DO NOT TRY TO CLIMB OUT OR
      JUMP TO THE FLOOR BELOW.

      If the procedures outlined above are followed, help will be to you within minutes.


V.    NATURAL DISASTERS

      Tornadoes

      In most cases, advance warning in the event of a tornado is not likely. Therefore, if a tornado is
      sighted approaching the building notify the building management office and begin moving your
      employees and visitors towards the interior corridors of the building.

      The greatest danger will be that of flying glass and objects, therefore, attempt to locate where the
      maximum number of walls are between you and the exterior of the building.

      Severe Weather/Straight Line Winds

      Severe weather conditions can usually be anticipated, and each tenant shall make their
      independent decision as to what action they will take. In case of sudden unanticipated storms or
      straight line winds. Local authorities may recommend a plan of action to the building
      management. Such recommendations will be communicated to the tenants on the emergency
      communication systems. Authorities recommend the following in the event of high winds,
      cyclone, and tornados:

          A.   Keep people away from windows.
          B.   Direct people to corridors and/or building garage.
          C.   Close all suite doors behind you.
          D.   A decision to send people home or to remain in the building will depend on such factors
               as the severity, nature and duration of s storm and traffic conditions. These conditions
               will be relayed to tenants on the emergency communication system. Such a decision may
               be made on the recommendation of, or at the direction of, state or local authorities.

VI.   POWER FAILURE

      In the event of a power failure the fire panel, fire pump, main stairwell emergency lighting and
      elevators will switch to the emergency generator and operate until power is restored.

      In the event of a power failure all elevator cabs will recall to A-level. Once all cabs have recalled
      one elevator will re-start and run during the power outage.

      If a power failure occurs, the Fire Safety Director will dispatch all Fire Safety Personnel and

                                                   13
       security officer(s) on site to contact each individual tenant office and advise the Tenant Fire
       Wardens and Assistants to evacuate the building if the power is not restored within one hour.
       The fire evacuation plan will be followed.

VII.   CIVIL COMMOTION

       We shall rely on police and Civil Defense Authorities to advise what protective action shall be
       taken during local civil disturbances in or around our premises. Actions recommended on police
       radio and telephone will be communicated on the emergency communication system.

       Procedures may include one or more of the following:

          A. Evacuation of the building.
          B. Securing all means of entry to the building.
          C. Moving all people from the first two floors to upper floors and securing stairway
             entrances.
          D. Moving elevators to the third floor or higher and making them inoperative.




                                                 14
SECTION D



I.    SITE PLAN

      A.    Emergency Assembly Area

      B.    Stand Pipe Locations

      C.    Emergency Generator Location

      D.    Emergency Vehicle Routes


II.   FLOOR PLANS

      A.    Evacuation Routes

      B.    Fire Extinguisher Locations

      C.    Stair Locations

      D.    Pull Station Locations (only on 1st floor)

      E.    Fire Panel Location (only on 1st floor)




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