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Continuum of Care Virginia Coalition to End Homelessness


									 Virginia Coalition to End
Homelessness Conference
    October 21, 2010
Suzanne Wagner, Housing

   2010 Changes

   Things you can do now

   Things you can do November 19th

   Definition of Chronic Homelessness includes
    families – all other criteria remain the same
   Selection priority for 100% rural areas
   Educational assurances and practices
   Increased focus on performance
   Project applicants must establish goals for
    housing retention and income and may also
    establish an additional 3 goals
   New Logic Model form – don‘t use old one!

   ―An unaccompanied homeless individual with
    a disabling condition or a family with at least
    one adult member who has a disabling
    condition who has either been continuously
    homeless for a year or more OR has had at
    least four episodes of homelessness in the
    past three years.‖
   No change in definition of disabling condition

   HUD may award up to $30 million to projects in
    qualified areas (list attached to NOFA) to achieve
    geographic diversity
   Permanent housing projects located in 100% rural
    areas will receive funding priority
   HUD strongly encourages CoCs with areas defined
    as rural to consider using a portion of available
    funds to create a housing project that will
    exclusively serve these areas.
   Must serve 100% rural communities to qualify for
    priority – must attach Rural Housing Units

   A rural county is:
    ◦ Any county, or its equivalent, no part of which is
      within an area designated as a standard
      metropolitan statistical area by the Office of
      Management and Budget; or
   Any county, or its equivalent, that is—
    ◦ Within an area designated as a metropolitan
      statistical area or considered part of a metropolitan
      statistical area; and
    ◦ A county where at least 75 percent of the
      population is rural.
   70+ counties in VA are rural!!!

   CoC required to demonstrate that it is collaborating
    with local education agencies to assist in identification
    of homeless families as well as informing these
    homeless families and youth of their eligibility for
    McKinney-Vento education services
   CoC required to demonstrate that it is considering
    education needs of children when families are placed in
    emergency or transitional shelter and to maximum
    extent possible placing families with children as close
    as possible to schools of origin so as to not disrupt the
    children‘s education

   Project applicants must demonstrate that their
    programs are establishing policies and practices that
    are consistent with and do not restrict the exercise of
    rights provided by the education subtitle of
    McKinney-Vento Act and other laws relating to the
    provision of education and related services to
    individuals and families experiencing homelessness
   Project applicants must demonstrate that programs
    that provide housing or services to families are
    designating a staff person to ensure that children are
    enrolled in school and connected to appropriate
    services in the community including early childhood
    programs such as Head Start, Part C of the Individuals
    with Disabilities Education Act, and McKinney-Vento
    education services.

   3/32 points will be awarded based on:
    ◦ Systematic approach to assisting homeless people
      identify and apply for benefits such as:
      SSI, SSDI, TANF, Medicaid, Food Stamps, SCHIP, WIA
       and Veterans Health Care
    ◦ Points awarded based on increased access to
      benefits as indicated on Question 11 of APR
    ◦ An increase of 10% or more over results reported in
      FY2010 for each category reported in Question 11
      will get maximum points

   Establish objective related to housing
   Establish objective related to income
   Report through the APR
   Up to 3 Additional Goals
    ◦ Returns to Homelessness
    ◦ LOS for TH
    ◦ Positive Exits

   You must set objectives related to housing
       Identify the number of persons
        remaining in PSH at the end of the
        operating year and;
       Identify the number of persons exiting to
        permanent housing (subsidized and
        unsubsidized) by the end of the
        operating year

   You must select one of the following income-
    related objectives to complete:
      Identify the number of persons age 18 and older who
       maintained or increased their total income (from all
       sources) as of the end of the operating year or
       program exit.
      Identify the number of persons age 18 through 61 who
       maintained or increased their earned income as of the
       end of the operating year or program exit.

   Include up to three additional measures to be
    accomplished by the end of the upcoming
    operating year
   Reported in the APR
   Goals should be measurable and relevant to
    your project
    ◦ x number will not return to homelessness at exit
    ◦ x number will stay less than y days (for TH)
    ◦ x number will have positive exits – define positive
    ◦ These are all reported in the APR

    ◦ You are required to identify:
        Proposed measure
        Data source
        Data elements and formula for calculating results
        Rationale for why proposed measure is an appropriate

    ◦ Training available at:

   Critical to performance score:
    ◦ Percentage of formerly homeless people housed in HUD
      permanent housing projects for at least 6 months is 77%
      (last year: 77%)
    ◦ Percentage of formerly homeless people who move from
      HUD transitional housing into permanent housing is at
      least 65% (last year: 65%)
    ◦ Employment rate of people exiting HUD homeless
      assistance is at least 20% (last year: 20%)
    ◦ For maximum points targets need to be exceeded
    ◦ Create new permanent housing beds for chronic
    ◦ Decrease number of homeless families with children

   Submit on time
   Have one person read the exhibit 1 through
    from beginning to end
   Apply for a permanent housing bonus project
   Consider HHN re-allocation to create
    permanent housing or HMIS project
   Make sure you apply for renewals and ensure
    that applications meet threshold and quality

   Application must be submitted through E-SNAPs
   Visit for online training
   CoCs were required to register for E-SNAPs prior
    to the start of the CoC competition
   Application must be submitted prior to midnight,
    ET, on November 18, 2010. Virtual Help Desk
    closes at 4 pm.
   Print out a copy of submission summary before
    closing browser after CoC application has been
    submitted to HUD – provides proof of meeting

   Same as 2009
    ◦ Can be used to provide permanent housing to disabled single
      individuals or families
    ◦ HUD ‗strongly encourages‘ CoCs to use at least a portion of
      available bonus funds to create a project that will exclusively
      serve chronically homeless – which now can include families
    ◦ Also strongly encouraged to serve homeless Veterans
    ◦ As before, one or more projects can be submitted for bonus
    ◦ Total amount of funding cannot exceed 15% of PPRN or $6 million
      whichever is less
    ◦ No more than 20% of eligible program activities (grant total minus
      admin costs of up to 5%) can be used for case management (SHP
    ◦ Remaining 80% used for acquisition, rehab, new construction,
      leasing or operations (SHP)
    ◦ Safe havens do not qualify

   Two key scoring factors apply to NEW
    ◦ Housing emphasis (6 points) based only on request
      for housing-related costs (acquisition, construction,
      rehabilitation, operations and leasing) for new
      projects (in PPRN or permanent housing bonus)
    ◦ Leveraging points are for new projects only
   Therefore, unless new projects are submitted,
    a CoC will receive NO POINTS for housing
    emphasis. All CoCs should seek to submit an
    eligible new project.

   New SHP projects:
    ◦ 2 or 3 years
    ◦ Term of a new grant with funds for acquisition,
      rehabilitation, or new construction may be for no
      greater than 39 months
   New HMIS
    ◦ 1, 2 or 3 years
   Shelter + Care
    ◦ 5 years: TRA, SRA, and PRA without rehab
    ◦ 10 years: SRO and PRA with rehab

◦ Housing and services must be appropriate to
  persons served
◦ Type, scale and general location of housing fits
  participant needs
◦ Housing is readily accessible to community
◦ Type, scale, and location of supportive services fit
  needs of participants
◦ Mode of transportation to services is described
◦ Specific plan for ensuring clients will be individually
  assisted to obtain mainstream benefits, and

◦ Describe how participants are helped to obtain and
  remain in permanent housing
◦ How participants are assisted to increase incomes and
  live independently using mainstream housing and
◦ Provide evidence of satisfactory capacity and
  performance on existing grants
◦ Demonstrate how timeliness standards are met
◦ HUD reserves the right to deny a new project request
 made by an existing applicant that is found to have
 significant issues related to capacity, performance or
 unresolved audit/monitoring findings related to one or
 more existing SHP or S+C grants

   Permitted for 2010 Competition
   Only for CoCs in Hold Harmless Need
   Can reallocate some or all funds from
    existing SHP projects eligible for renewal to
    one or more:
    ◦ New permanent housing projects
    ◦ Dedicated HMIS (only 1/CoC)
   New projects through reallocation can be for
    ◦ SHP 1, 2 or 3 years
    ◦ S+C 5 or 10 years
    ◦ HMIS 1, 2 or 3 years

   Reallocated projects will be funded under
    selection criteria for renewal projects
    ◦ Must meet eligibility and quality standards
   Reallocated funds may not be used to
    supplement a permanent housing bonus

   CoCs are not required to rank renewal
   Separate, streamlined application for renewal
   Renewal SHP projects can only be for a one-
    year term – new for 2010
   Threshold review remains in effect for

   Grants expiring in calendar year 2011 are
    eligible to apply for renewal funding
   Applicants awarded a 1 year HMIS and who
    have not yet executed a contract with HUD
    are eligible to apply for renewal
   If an eligible renewal project is not awarded
    funding in 2010, then the project will not be
    allowed to extend its grant to apply in 2011
   S+C projects already in one year renewal
    cycle may not extend

   Grant funded in 2004 that expires in or
    has been extended to 2011 or beyond
    must request renewal in 2010. Funds will
    not be available for expenditure after
    9/30/11 for these grants
   Recipients may not accelerate spending

◦ Applicants and project sponsors must meet eligibility
  requirements of SHP or S+C
◦ Population to be served must meet eligibility requirements
  of specific programs and the application must clearly
 establish eligibility of program participants
◦ The only persons to be served by permanent housing
  projects are those who come from the streets, emergency
  shelters, safe havens, or transitional housing (if originally
  from streets and shelter)
◦ Must serve 100% rural communities to qualify for selection
  priority for rural areas – must attach Rural Housing Units

◦ Project must be cost-effective, including costs
  associated with construction, operations and supportive
  services with costs not deviating substantially from the
  norm in that locale
◦ SHP and S+C renewals will be awarded through a
  modified selection process and announced ASAP
◦ Applicants must agree to participate in HMIS
◦ Renewal projects assumed to meet threshold unless
  ‗information to the contrary has been received‘
◦ Projects with new construction or substantial
  rehabilitation must meet accessibility requirements of
  Section 504, Fair Housing Act, ADA

◦ A CoC must consider the need to continue funding
  for projects expiring in calendar year 2011(―it is
  important that SHP and S+C renewal projects meet
  minimum project eligibility, capacity, timeliness and
  performance standards identified in this NOFA or
  they will be rejected from consideration for
◦ HUD will assess:
  Applicant‘s performance against plans and goals
   established in initial application as amended
  Timeliness in expenditure of grant funds
  Assisting participants achieve and maintain
   independent living and record of success

◦ Outstanding obligation to HUD that is in arrears or for which a
  payment schedule has not been agreed on
◦ Audit finding for which a response is overdue or unsatisfactory
◦ History of inadequate financial management accounting practices
◦ Evidence of untimely expenditures on prior award
◦ History of other major capacity issues that have significantly
  impacted the operation of the project and its performance
◦ Timeliness in reimbursing project sponsors for eligible costs.
◦ HUD will also consider: if an applicant has been unwilling to
  accept technical assistance, has a continued history of inadequate
  financial management practices, indications of mismanagement
  on the part of the recipient, drastic reduction in population
  served, program changes made without HUD approval, and loss of
  project site.

   Consider merging with other CoC(s)
   Evaluate performance of renewals
   Ensure coordination with other resources –
    HUD-VASH, HPRP, NSP, Tax credits
   Do a good PIT

   Process ensures that CoCs will not lose FPRN
    by merging
    ◦ Where one CoC has a FPRN based on HHN and
      another has FPRN based on PPRN, HUD will calculate
      the newly merged CoCs FPRN based on the higher
      FPRN for each CoC – calculation was completed
      during registration process
    ◦ Newly merged CoC may use this process for
      calculating FPRN for 2010 competition
   HUD strongly recommends that CoCs that
    have not received funding from HUD consider

◦ Continuum of Care Preliminary Pro Rata Need
  Amount of funds a CoC could receive based on the
   geography that HUD approves as belonging to the CoC
◦ Continuum of Care Hold Harmless Need (HHN)
  When the amount needed to fund a one year renewal
   (annual renewal amount -- ARA) of all SHP grants
   expiring in calendar year 2011, exceeds the PPRN, a CoC
   is in HHN status
◦ Continuum of Care Final Pro Rata Need (FPRN)
  The higher amount of PPRN or HHN
◦ All projects must be fully within the CoC FPRN

   Can be conducted after NOFA is completed
   Focus on improving performance
   Steering Committee decides on evaluation criteria
   Criteria shared with providers
   Agencies submit:
    ◦ HUD Annual Performance Reports (APRs)
    ◦ Consumer Surveys
    ◦ Info on compliance with HMIS standards
   HMIS data quality report provided by HMIS Administrator
   Debrief meeting held and final scores shared with providers
   If score below threshold, corrective action plan is required
   Performance/outcomes improve each year

Renewal Projects evaluation criteria:
 ◦ APR data – 50 points
      Eligibility of participants
      90% Occupancy Rate
      85% Retention > 6 months in PSH
      75% of exits to permanent housing – TH
      30% of people leave with Health Insurance
      50% leave with Food Stamps
      25% Employed at exit
      Income Amounts Increased for Participants who Exited
      75% of participants had Positive Exit

◦ Consumer Satisfaction surveys – 15 points
  Results and at least 35% response rate
◦ Accuracy of charts/budgets from Exhibit II – 15
◦ HMIS – 20 points
  Data Quality - < 10% of UDE‘s are null/empty
  Compliance with HMIS Data and Technical Standards

Corrective Action
 If a project scores below threshold (70%),
  corrective action plan must be submitted
 Corrective Action Plan includes actions to be
  taken to improve weak area/s, staff involved,
  and timeframe for completion
 Steering Committee meets with agency, reviews
  plan, additional support/TA is provided
 Agency may not apply for new HUD project
  until out of corrective action status

   HUD encourages use of NSP, HUD-VASH,
    HPRP, CDBG-R, Tax Credit Assistance
    Program as a source of leveraging - may
    result in extra points
   CoCs that identify coordination will be
    eligible for points
   As part of application, CoCs must address
    how they are participating in HPRP


               2010– 14 points                       2009 – 14 points
               Coordinated, inclusive and            Coordinated and inclusive
               outcome oriented community            community process

               Includes non profits and groups for   Process includes non-profits,
CoC Housing

               spec pops as well as 10 year          groups serving target
Services and

               planning groups and homeless          populations, and 10 year
               people                                planning entities, homeless

               Fair and impartial review and         Fair and impartial review and
               selection for new projects            selection process

               Well defined and comprehensive        Well defined and comprehensive
               strategy                              strategy addressing all
                                                     components and segments of
                                                     homeless population
               Inventory of housing and services     Inventory of housing and
                                                     services for homeless people

                     2010– 26 points              2009 – 26 points
Homeless Needs and

                     Understanding number         Understanding number
                     and needs of homeless        and needs of homeless
Data Collection

                     people                       people
                     Progress in planning and     Progress in planning and
                     implementing HMIS            implementing HMIS
                     covering outreach,           covering outreach, shelters
                     shelters and transitional    and transitional housing
                     PIT Count                    PIT Count

                     Extent of participation in   Extent of participation in
                     AHAR                         AHAR
                2010 – 22 points              2009 – 22 points
                Performance based 10 year     Performance based 10 year
                strategy for ending chronic   plan with specific action
CoC Strategic

                homelessness and action       steps and integrated with
                steps to achieve HUD‘s 5      other plans
                Progress in implementing      Progress in implementing
                discharge policies            discharge policies

                Demonstrates coordination     Demonstrates coordination
                with local HPRP, NSP, HUD-    with local HPRP, NSP, HUD-
                VASH and any HUD              VASH and any HUD
                managed ARRA programs         managed ARRA programs
                Demonstrates leveraging       Demonstrates leveraging for
                for NEW projects              NEW projects

                 2010 – 32 points                  2009 – 32 points
                 Taken specific steps and made     Taken specific steps to achieve
                 progress in achieving goals       goals
                 Increased permanent housing       Increased permanent housing
                 for chronic homeless and made     beds for chronic homeless
oC Performance

                 progress in decreasing CH
                 Participants success in moving    Participants success in
                 to and maintaining perm           maintaining perm housing and
                 housing for all projects w/in     made progress in eliminating
                 CoC                               chronic homelessness
                 Participants success in           Participants success in
                 becoming employed and             becoming employed and
                 accessing mainstream              accessing mainstream
                 No unexecuted grants before       No unexecuted grants
                 Energy star                       Energy star
                 Employment policies to hire low   Employment policies to hire low
                 and very low income employees     and very low income employees
                 and subcontractors                and subcontractors
                 New: regulatory barriers are not Removal of regulatory barriers     44
   3/32 points will be awarded based on:
    ◦ Systematic approach to assisting homeless people
      identify and apply for benefits such as SSI, SSDI,
      TANF, Medicaid, Food Stamps, SCHIP, WIA and
      Veterans Health Care
    ◦ Points awarded based on increased access to
      benefits as indicated on Question 11 of APR
    ◦ An increase of 10% or more over results reported in
      FY2010 for each category reported in Question 11
      will get maximum points

           2010 – 6 points               2009 – 6

           Includes rental assistance, acquisition, rehab,
           construction, leasing, and operations for housing (TH
           and PH)
           Computer generated            Computer generated
           Eligible NEW projects only    NEW projects only
           including HHN reallocation
           HMIS and admin funds excluded from calculation
           Points are only awarded if new projects are submitted


         Contact info:
   Suzanne Wagner, Principal
     Housing Innovations

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