WinOffice-Shortcuts

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					Microsoft Windows/Office Shortcuts:

Windows
Access       Access Site
Excel        Excel Site
Frontpage    Frontpage Site
InfoPath     Infopath Site
OneNote      OneNote Site
Outlook      Outlook Site
PowerPoint   PowerPoint Site
Project      Project Site
Publisher    Publisher Site
Visio        Visio Site
Word         Word Site
Keyboard Shortcuts in
Microsoft™ Windows
Ease of Access Shortcuts:
Press this key
Right Shift for eight seconds
Left Alt+Left Shift+PrtScn (or PrtScn)
Left Alt+Left Shift+Num Lock
Shift five times
Num Lock for five seconds
Windows logo key + U

General Keyboard Shortcuts:
Press this key
F1
Ctrl+C (or Ctrl+Insert)
Ctrl+X
Ctrl+V (or Shift+Insert)
Ctrl+Z
Ctrl+Y
Delete (or Ctrl+D)
Shift+Delete
F2
Ctrl+Right Arrow
Ctrl+Left Arrow
Ctrl+Down Arrow
Ctrl+Up Arrow
Ctrl+Shift with an arrow key
Shift with any arrow key
Ctrl with any arrow key+Spacebar
Ctrl+A
F3
Alt+Enter
Alt+F4
Alt+Spacebar
Ctrl+F4
Alt+Tab
Ctrl+Alt+Tab
Ctrl+Mouse scroll wheel
Windows logo key + Tab
Ctrl+Windows logo key + Tab
Alt+Esc
F6
F4
Shift+F10
Ctrl+Esc
Alt+underlined letter
Alt+underlined letter
F10
Right Arrow
Left Arrow
F5 (or Ctrl+R)
Alt+Up Arrow
Esc
Ctrl+Shift+Esc
Shift when you insert a CD
Left Alt+Shift
Ctrl+Shift
Right or Left Ctrl+Shift

Dialog Box Keyboard Shortcuts:
Press this key
Ctrl+Tab
Ctrl+Shift+Tab
Tab
Shift+Tab
Alt+underlined letter
Enter
Spacebar
Arrow keys
F1
F4
Backspace


Windows Logo Keyboard Shortcuts:
Press this key
Windows logo key
Windows logo key + Pause
Windows logo key + D
Windows logo key + M
Windows logo key + Shift + M
Windows logo key + E
Windows logo key + F
Ctrl+Windows logo key + F
Windows logo key + L
Windows logo key + R
Windows logo key + T
Windows logo key + number

Shift+Windows logo key + number

Ctrl+Windows logo key + number

Alt+Windows logo key + number
Windows logo key + Tab
Ctrl+Windows logo key + Tab
Ctrl+Windows logo key + B
Windows logo key + Spacebar
Windows logo key + Up Arrow
Windows logo key + Left Arrow
Windows logo key + Right Arrow
Windows logo key + Down Arrow
Windows logo key + Home
Windows logo key + Shift + Up Arrow
Windows logo key + Shift + Left or Right
Arrow
Windows logo key + P
Windows logo key + G
Windows logo key + U
Windows logo key + X

Windows Explorer Keyboard
Shortcuts:
Press this key
Ctrl+N
Ctrl+W
Ctrl+Shift+N
End
Home
F11
Ctrl+Period (.)
Ctrl+Comma (,)
Num Lock+Asterisk (*) on numeric keypad
Num Lock+Plus Sign (+) on numeric keypad

Num Lock+Minus Sign (-) on numeric keypad
Left Arrow
Alt+Enter
Alt+P
Alt+Left Arrow
Backspace
Right Arrow
Alt+Right Arrow
Alt+Up Arrow
Ctrl+Shift+E
Ctrl+Mouse scroll wheel
Alt+D
Ctrl+E
Ctrl+F

Taskbar Keyboard Shortcuts:
Press this key
Shift+Click on a taskbar button
Ctrl+Shift+Click on a taskbar button
Shift+Right-click on a taskbar button
Shift+Right-click on a grouped taskbar
button
Ctrl+Click on a grouped taskbar button

Magnifier Keyboard Shortcuts:
Press this key
Windows logo key + Plus Sign (+) or Minus
Sign (-)
Ctrl+Alt+Spacebar
Ctrl+Alt+F
Ctrl+Alt+L
Ctrl+Alt+D
Ctrl+Alt+I
Ctrl+Alt+arrow keys
Ctrl+Alt+R
Windows logo key + Esc

Remote Desktop Connection
Keyboard Shortcuts:
Press this key
Alt+Page Up
Alt+Page Down
Alt+Insert
Alt+Home
Ctrl+Alt+Break
Ctrl+Alt+End
Alt+Delete
Ctrl+Alt+Minus Sign (-) on the numeric
keypad
Ctrl+Alt+Plus Sign (+) on the numeric keypad


Ctrl+Alt+Right Arrow


Ctrl+Alt+Left Arrow



Paint Keyboard Shortcuts:
Press this key
Ctrl+N
Ctrl+O
Ctrl+S
F12
Ctrl+P
Alt+F4
Ctrl+Z
Ctrl+Y
Ctrl+A
Ctrl+X
Ctrl+C
Ctrl+V
Right Arrow
Left Arrow
Down Arrow
Up Arrow
Esc
Delete
Ctrl+B
Ctrl++
Ctrl+-
Ctrl+I
Ctrl+U
Ctrl+E
Ctrl+W
Ctrl+Page Up
Ctrl+Page Down
F11
Ctrl+R
Ctrl+G
F10 or Alt
Shift+F10
F1
Wordpad Keyboard Shortcuts:
Press this key
Ctrl+N
Ctrl+O
Ctrl+S
F12
Ctrl+P
Alt+F4
Ctrl+Z
Ctrl+Y
Ctrl+A
Ctrl+X
Ctrl+C
Ctrl+V
Ctrl+B
Ctrl+I
Ctrl+U
Ctrl+=
Ctrl+Shift+=
Ctrl+L
Ctrl+E
Ctrl+R
Ctrl+J
Ctrl+1
Ctrl+2
Ctrl+5
Ctrl+Shift+>
Ctrl+Shift+<
Ctrl+Shift+A
Ctrl+Shift+L
Ctrl+D
Ctrl+F
F3
Ctrl+H
Ctrl+Left Arrow
Ctrl+Right Arrow
Ctrl+Up Arrow
Ctrl+Down Arrow
Ctrl+Home
Ctrl+End
Ctrl+Page Up
Ctrl+Page Down
Ctrl+Delete
F10
Shift+F10
F1
Calculator Keyboard Shortcuts:
Press this key
Alt+1
Alt+2
Alt+3
Alt+4
Ctrl+E
Ctrl+H
Ctrl+U
Alt+C
F1
Ctrl+Q
Ctrl+P
Ctrl+M
Ctrl+R
Ctrl+L
%
F9
/
*
+
-
R
@
0-9
=
.
Backspace
Esc
Del
Ctrl+Shift+D
F2
Up Arrow key
Down Arrow key
Esc
Enter
F3
F4
F5
I
D
Ctrl+S
Ctrl+O
Ctrl+T
(
)
N
;
S
O
T
M
P
V
X
Q
Y
#
L
!
Ctrl+Y
Ctrl+B
Ctrl+G
F5
F6
F7
F8
F12
F2
F3
F4
K
J
<
>
%
(
)
|
^
~
&
A-F
Spacebar
A
Ctrl+A
S
Ctrl+S
T
Ctrl+T
D
>> Back to Table of Contents…




To do this
Turn Filter Keys on and off
Turn High Contrast on or off
Turn Mouse Keys on or off
Turn Sticky Keys on or off
Turn Toggle Keys on or off
Open the Ease of Access Center



To do this
Display Help
Copy the selected item
Cut the selected item
Paste the selected item
Undo an action
Redo an action
Delete the selected item and move it to the Recycle Bin
Delete the selected item without moving it to the Recycle Bin first
Rename the selected item
Move the cursor to the beginning of the next word
Move the cursor to the beginning of the previous word
Move the cursor to the beginning of the next paragraph
Move the cursor to the beginning of the previous paragraph
Select a block of text
Select more than one item in a window or on the desktop, or select text
within a document
Select multiple individual items in a window or on the desktop
Select all items in a document or window
Search for a file or folder
Display properties for the selected item
Close the active item, or exit the active program
Open the shortcut menu for the active window
Close the active document (in programs that allow you to have multiple
documents open simultaneously)
Switch between open items
Use the arrow keys to switch between open items
Change the size of icons on the desktop
Cycle through programs on the taskbar by using Aero Flip 3-D
Use the arrow keys to cycle through programs on the taskbar by using Aero
Flip 3-D
Cycle through items in the order in which they were opened
Cycle through screen elements in a window or on the desktop
Display the address bar list in Windows Explorer
Display the shortcut menu for the selected item
Open the Start menu
Display the corresponding menu
Perform the menu command (or other underlined command)
Activate the menu bar in the active program
Open the next menu to the right, or open a submenu
Open the next menu to the left, or close a submenu
Refresh the active window
View the folder one level up in Windows Explorer
Cancel the current task
Open Task Manager
Prevent the CD from automatically playing
Switch the input language when multiple input languages are enabled
Switch the keyboard layout when multiple keyboard layouts are enabled
Change the reading direction of text in right-to-left reading languages



To do this
Move forward through tabs
Move back through tabs
Move forward through options
Move back through options
Perform the command (or select the option) that goes with that letter
Replaces clicking the mouse for many selected commands
Select or clear the check box if the active option is a check box
Select a button if the active option is a group of option buttons
Display Help
Display the items in the active list
Open a folder one level up if a folder is selected in the Save As or Open dialog
box



To do this
Open or close the Start menu.
Display the System Properties dialog box.
Display the desktop.
Minimize all windows.
Restore minimized windows to the desktop.
Open Computer.
Search for a file or folder.
Search for computers (if you're on a network).
Lock your computer or switch users.
Open the Run dialog box.
Cycle through programs on the taskbar.
Start the program pinned to the taskbar in the position indicated by the
number. If the program is already running, switch to that program.
Start a new instance of the program pinned to the taskbar in the position
indicated by the number.
Switch to the last active window of the program pinned to the taskbar in the
position indicated by the number.
Open the Jump List for the program pinned to the taskbar in the position
indicated by the number.
Cycle through programs on the taskbar by using Aero Flip 3-D.
Use the arrow keys to cycle through programs on the taskbar by using Aero
Flip 3-D.
Switch to the program that displayed a message in the notification area.
Preview the desktop.
Maximize the window.
Maximize the window to the left side of the screen.
Maximize the window to the right side of the screen.
Minimize the window.
Minimize all but the active window.
Stretch the window to the top and bottom of the screen.
Move a window from one monitor to another.
Choose a presentation display mode.
Cycle through gadgets.
Open Ease of Access Center.
Open Windows Mobility Center.




To do this
Open a new window
Close the current window
Create a new folder
Display the bottom of the active window
Display the top of the active window
Maximize or minimize the active window
Rotate a picture clockwise
Rotate a picture counter-clockwise
Display all subfolders under the selected folder
Display the contents of the selected folder

Collapse the selected folder
Collapse the current selection (if it's expanded), or select the parent folder
Open the Properties dialog box for the selected item
Display the preview pane
View the previous folder
View the previous folder
Display the current selection (if it's collapsed), or select the first subfolder
View the next folder
View the parent folder
Display all folders above the selected folder
Change the size and appearance of file and folder icons
Select the address bar
Select the search box
Select the search box



To do this
Open a program or quickly open another instance of a program
Open a program as an administrator
Show the window menu for the program
Show the window menu for the group
Cycle through the windows of the group



To do this
Zoom in or out
Preview the desktop in full-screen mode
Switch to full-screen mode
Switch to lens mode
Switch to docked mode
Invert colors
Pan in the direction of the arrow keys
Resize the lens
Exit Magnifier




To do this
Move between programs from left to right.
Move between programs from right to left.
Cycle through programs in the order that they were started in.
Display the Start menu.
Switch between a window and full screen.
Display the Windows Security dialog box.
Display the system menu.
Place a copy of the active window, within the client, on the Terminal server
clipboard (provides the same functionality as pressing Alt+PrtScn on a local
computer).
Place a copy of the entire client window area on the Terminal server clipboard
(provides the same functionality as pressing PrtScn on a local computer).
“Tab” out of the Remote Desktop controls to a control in the host program
(for example, a button or a text box). Useful when the Remote Desktop
controls are embedded in another (host) program.
“Tab” out of the Remote Desktop controls to a control in the host program
(for example, a button or a text box). Useful when the Remote Desktop
controls are embedded in another (host) program.



To do this
Create a new picture
Open an existing picture
Save changes to a picture
Save the picture as a new file
Print a picture
Close a picture and its Paint window
Undo a change
Redo a change
Select the entire picture
Cut a selection
Copy a selection to the Clipboard
Paste a selection from the Clipboard
Move the selection or active shape right by one pixel
Move the selection or active shape left by one pixel
Move the selection or active shape down by one pixel
Move the selection or active shape up by one pixel
Cancel a selection
Delete a selection
Bold selected text
Increase the width of a brush, line, or shape outline by one pixel
Decrease the width of a brush, line, or shape outline by one pixel
Italicize selected text
Underline selected text
Open the Properties dialog box
Open the Resize and Skew dialog box
Zoom in
Zoom out
View a picture in full-screen mode
Show or hide the ruler
Show or hide gridlines
Display keytips
Show the current shortcut menu
Open Paint Help
To do this
Create a new document
Open an existing document
Save changes to a document
Save the document as a new file
Print a document
Close WordPad
Undo a change
Redo a change
Select the entire document
Cut a selection
Copy a selection to the Clipboard
Paste a selection from the Clipboard
Make selected text bold
Italicize selected text
Underline selected text
Make selected text subscript
Make selected text superscript
Align text left
Align text center
Align text right
Justify text
Set single line spacing
Set double line spacing
Set line spacing to 1.5
Increase the font size
Decrease the font size
Change characters to all capitals
Change the bullet style
Insert a Microsoft Paint drawing
Find text in a document
Find the next instance of the text in the Find dialog box
Replace text in a document
Move the cursor one word to the left
Move the cursor one word to the right
Move the cursor to the line above
Move the cursor to the line below
Move to the beginning of the document
Move to the end of the document
Move up one page
Move down one page
Delete the next word
Display keytips
Show the current shortcut menu
Open WordPad Help
To do this
Switch to Standard mode
Switch to Scientific mode
Switch to Programmer mode
Switch to Statistics mode
Open date calculations
Turn calculation history on or off
Open unit conversion
Calculate or solve date calculations and worksheets
Open Calculator Help
Press the M- button
Press the M+ button
Press the MS button
Press the MR button
Press the MC button
Press the % button
Press the +/– button
Press the / button
Press the * button
Press the + button
Press the – button
Press the 1/× button
Press the square root button
Press the number buttons (0-9)
Press the = button
Press the . (decimal point) button
Press the backspace button
Press the C button
Press the CE button
Clear the calculation history
Edit the calculation history
Navigate up in the calculation history
Navigate down in the calculation history
Cancel editing the calculation history
Recalculate the calculation history after editing
Select Degrees in Scientific mode
Select Radians in Scientific mode
Select Grads in Scientific mode
Press the Inv button in Scientific mode
Press the Mod button in Scientific mode
Press the sinh button in Scientific mode
Press the cosh button in Scientific mode
Press the tanh button in Scientific mode
Press the ( button in Scientific mode
Press the ) button in Scientific mode
Press the ln button in Scientific mode
Press the Int button in Scientific mode
Press the sin button in Scientific mode
Press the cos button in Scientific mode
Press the tan button in Scientific mode
Press the dms button in Scientific mode
Press the pi button in Scientific mode
Press the F-E button in Scientific mode
Press the Exp button in Scientific mode
Press the x^2 button in Scientific mode
Press the x^y button in Scientific mode
Press the x^3 button in Scientific mode
Press the log button in Scientific mode
Press the n! button in Scientific mode
Press the y√x button in Scientific mode
Press the 3√x button in Scientific mode
Press the 10x button in Scientific mode
Select Hex in Programmer mode
Select Dec in Programmer mode
Select Oct in Programmer mode
Select Bin in Programmer mode
Select Qword in Programmer mode
Select Dword in Programmer mode
Select Word in Programmer mode
Select Byte in Programmer mode
Press the RoR button in Programmer mode
Press the RoL button in Programmer mode
Press the Lsh button in Programmer mode
Press the Rsh button in Programmer mode
Press the Mod button in Programmer mode
Press the ( button in Programmer mode
Press the ) button in Programmer mode
Press the Or button in Programmer mode
Press the Xor button in Programmer mode
Press the Not button in Programmer mode
Press the And button in Programmer mode
Press the A-F buttons in Programmer mode
Toggles the bit value in Programmer mode
Press the Average button in Statistics mode
Press the Average Sq button in Statistics mode
Press the Sum button in Statistics mode
Press the Sum Sq button in Statistics mode
Press the S.D. button in Statistics mode
Press the Inv S.D. button in Statistics mode
Press the CAD button in Statistics mode
Access 2007 Shortcuts
Opening databases
Printing and saving
Using a combo box or list box
Finding and replacing text or data
Working in Design view
Editing controls in form and report Design view
Window operations
Working with Wizards
Miscellaneous
Editing and navigating the Object list
Navigating and opening objects
Work with menus
Using a program window
Using a dialog box
Editing in a text box
Work with the Open, File New Database, and Save As dialog
boxes
Using a property sheet with a form or report
Using a property sheet with a table or query
Work with the Field List pane
Keyboard shortcuts for using the Help window
Send e-mail messages
Selecting text in a field
Selecting a field or record
Extending a selection
Selecting and moving a column in Datasheet view
Moving the insertion point in a field
Copying, moving, or deleting text
Undoing changes
Entering data in Datasheet or Form view
Refreshing fields with current data
Navigate in Design view
Going to a specific record
Navigating between fields and records
Navigating to another screen of data
Expanding and collapsing subdatasheet
Navigating between the datasheet and subdatasheet
Form view -Navigating between fields and records
Navigating in forms with more than one page
Navigating between the main form and subform
Navigate in Print Preview and Layout Preview
Navigate in the Database Diagram window in an Access
project
Navigate in Query Desgner Diagram Pane
Press Navigate in Query Desgner Grid Pane
Keys for selecting elements in PivotTable view
Keys for carrying out commands
Keys for displaying, hiding, filtering, or sorting data
Keys for working with the Field List pane
Keys for adding fields and totals
Keys for changing the layout
Keys for formatting elements in PivotTable view
Pivot chart view - Keys for selecting items in a chart
Pivot chart view - Keys for working with properties and
options
Pivot chart view - Keys for working with fields
Pivot chart view - Keys for working with the Field List pane
In the Help window
Office basics - Display and use windows
Office basics - Move around in text or cells
Office basics - Move around in and work in tables
Office basics - Access and use task panes
Office basics - Access and use smart tags
Office basics - Use dialog boxes
Office basics - Use edit boxes within dialog boxes
Office basics - Use the Open and Save As dialog boxes



Opening databases
CTRL N
CTRL O
ALT F4
>> back to top

Printing and saving
CTRL+P
P or CTRL+P
S
C or ESC
CTRL S or SHFT F12
F12
>> back to top

Using a combo box or list box
F4 or ALT+DOWN ARROW


F9
DOWN ARROW
PAGE DOWN
UP ARROW
PAGE UP
TAB
>> back to top

Finding and replacing text or data
CTRL F

CTRL+H


SHFT+F4

>> back to top

Working in Design view



F2




F4
F5
F6


F6


F7

F7

SHFT+F7 or ALT+F11
>> back to top

Editing controls in form and report Design view
CTRL+C
CTRL+X
CTRL+V
RIGHT ARROW or CTRL+RIGHT ARROW

LEFT ARROW or CTRL LEFT ARROW
UP ARROW or CTRL+UP ARROW
DOWN ARROW or CTRL+DOWN ARROW
SHFT+DOWN ARROW
SHFT+RIGHT ARROW
SHFT+UP ARROW
SHFT+LEFT ARROW
>> back to top

Window operations
F11
CTRL+F6
ENTER

CTRL+F8
ALT SPACEBAR
SHFT F10
CTRL+W or CTRL+F4
ALT+F11
>> back to top

Working with Wizards
TAB
ALT N
ALT+B
ALT+F
>> back to top

Miscellaneous
F2
F7
SHFT+F2
ALT+ENTER
ALT F4
CTRL+F2
CTRL+RIGHT ARROW or CRTL+COMMA (,)




CTRL+LEFT ARROW or CRTL+PERIOD (.)


>> back to top

Editing and navigating the Object list
F2
DOWN ARROW
PAGE DOWN
END
UP ARROW
PAGE UP
HOME
>> back to top

Navigating and opening objects
ENTER

ENTER
ENTER
CTRL+ENTER
CTRL+G
>> back to top

Work with menus
SHFT F10
ALT or F10
ALT+SPACEBAR
DOWN ARROW or UP ARROW

LEFT ARROW or RIGHT ARROW

HOME or END
ALT
ESC
>> back to top
Using a program window
ALT+TAB
ALT+SHFT+TAB
CTRL+ESC
CTRL+W
CTRL+F6
CTRL+SHFT+F6
ENTER
>> back to top

Using a dialog box
CTRL TAB
CTRL+SHFT+TAB
TAB
SHFT+TAB
Arrow keys

SPACEBAR
Letter key for the first letter in the optn name you want
(when a drop-down list box is selected)
ALT+letter key
ALT DOWN ARROW
ESC
ENTER
ESC
ALT F4
>> back to top

Editing in a text box
HOME
END
LEFT ARROW or RIGHT ARROW
CTRL+LEFT ARROW or CTRL+RIGHT ARROW
SHFT+HOME
SHFT+END
SHFT+LEFT ARROW
SHFT+RIGHT ARROW
CTRL+SHFT+LEFT ARROW
CTRL+SHFT+RIGHT ARROW
>> back to top
Work with the Open, File New Database, and Save
As dialog boxes
ALT+1

ALT+2
DEL
ALT+4

ALT+5
ALT+L
>> back to top

Using a property sheet with a form or report
F4
DOWN ARROW or UP ARROW

PAGE DOWN or PAGE UP
TAB
LEFT ARROW or RIGHT ARROW
TAB
SHFT+TAB

CTRL TAB
CTRL+SHFT+TAB
>> back to top

Using a property sheet with a table or query
F4

LEFT ARROW or RIGHT ARROW
CTRL+TAB
TAB
TAB
SHFT+TAB
CTRL+TAB
CTRL+SHFT+TAB
>> back to top

Work with the Field List pane
ALT F8
ENTER
UP ARROW or DOWN ARROW
SHFT+TAB
TAB
>> back to top

Keyboard shortcuts for using the Help window
TAB

SHFT+TAB

ENTER
ALT+LEFT ARROW
ALT RIGHT ARROW
CTRL+P
UP ARROW AND DOWN ARROW

PAGE UP AND PAGE DOWN


SHFT F10

>> back to top

Send e-mail messages
ALT F E

CTRL+SHFT+B
ALT+K or CTRL+K

TAB
SHFT+TAB
>> back to top

Selecting text in a field
SHFT+RIGHT ARROW
CTRL+SHFT+RIGHT ARROW
SHFT+LEFT ARROW
CTRL+SHFT+LEFT ARROW
>> back to top

Selecting a field or record
TAB
F2




SHFT+SPACEBAR

SHFT UP ARROW

SHFT+DOWN ARROW
CTRL+A or CTRL+SHFT+SPACEBAR
>> back to top

Extending a selection

F8


LEFT ARROW or RIGHT ARROW
UP ARROW or DOWN ARROW
SHFT+F8
ESC
>> back to top


Selecting and moving a column in Datasheet view



CTRL SPACEBAR


SHFT+RIGHT ARROW
SHFT+LEFT ARROW


CTRL+SHFT+F8


>> back to top

Moving the insertion point in a field
RIGHT ARROW
CTRL+RIGHT ARROW
LEFT ARROW
CTRL+LEFT ARROW
END

CTRL+END

HOME

CTRL+HOME
>> back to top

Copying, moving, or deleting text
CTRL C
CTRL+X
CTRL+V
BACKSPACE

DELETE

CTRL DELETE
>> back to top

Undoing changes
CTRL+Z or ALT+BACKSPACE

ESC

>> back to top

Entering data in Datasheet or Form view
CTRL+SEMICOLON (;)
CTRL+SHFT+COLON (:)
CTRL+ALT+SPACEBAR
CTRL APOSTROPHE (')
CTRL+PLUS SIGN (+)
CTRL MINUS SIGN (-)
SHFT+ENTER
SPACEBAR
CTRL+ENTER
>> back to top

Refreshing fields with current data
F9
SHFT+F9


F9


>> back to top

Navigate in Design view
F2

F4
F5


F6



F6


F7


ALT+F8


SHFT+F7

SHFT+F7
ALT+ENTER
CTRL+C
CTRL+X
CTRL+V

RIGHT ARROW

LEFT ARROW


UP ARROW




DOWN ARROW
CTRL+RIGHT ARROW

CTRL+LEFT ARROW


CTRL+UP ARROW




CTRL+DOWN ARROW



SHFT+RIGHT ARROW


SHFT LEFT ARROW


SHFT+UP ARROW

SHFT+DOWN ARROW
>> back to top

Going to a specific record


F5


>> back to top

Navigating between fields and records
TAB or RIGHT ARROW
END
SHFT+TAB, or LEFT ARROW
HOME
DOWN ARROW
CTRL+DOWN ARROW
CTRL+END
UP ARROW
CTRL+UP ARROW
CTRL+HOME
>> back to top

Navigating to another screen of data
PAGE DOWN
PAGE UP
CTRL+PAGE DOWN
CTRL+PAGE UP
>> back to top

Expanding and collapsing subdatasheet
CTRL SHFT DOWN ARROW

CTRL+SHFT+UP ARROW
>> back to top

Navigating between the datasheet and
subdatasheet
TAB

SHFT+TAB

CTRL+TAB

CTRL+SHFT+TAB

TAB

DOWN ARROW

UP ARROW
>> back to top


Form view -Navigating between fields and records
TAB
SHFT+TAB
END

CTRL+END

HOME

CTRL+HOME
CTRL PAGE DOWN
CTRL+PAGE UP
>> back to top
Navigating in forms with more than one page
PAGE DOWN

PAGE UP
>> back to top

Navigating between the main form and subform
TAB

SHFT+TAB
CTRL TAB

CTRL+SHFT+TAB
>> back to top

Navigate in Print Preview and Layout Preview
P (for forms and reports) or CTRL+P (for datasheets, forms,
and reports)
S
Z
C or ESC
DOWN ARROW
PAGE DOWN
CTRL+DOWN ARROW
UP ARROW
PAGE UP
CTRL+UP ARROW
RIGHT ARROW
END
CTRL+END
LEFT ARROW
HOME
CTRL+HOME
>> back to top

Navigate in the Database Diagram window in an
Access project
ESC
ENTER
TAB
ALT + DOWN ARROW
DOWN ARROW
UP ARROW
ENTER
SPACEBAR
HOME
END
PAGE DOWN

PAGE UP
>> back to top

Navigate in Query Desgner Diagram Pane
TAB, or SHFT+TAB

Arrow keys
SPACEBAR or PLUS key
SPACEBAR or MINUS key
DELETE
>> back to top

Press Navigate in Query Desgner Grid Pane
Arrow keys or TAB or SHFT+TAB
CTRL+DOWN ARROW
CTRL+UP ARROW
CTRL+HOME
CTRL+END
UP ARROW or DOWN ARROW
CTRL SPACEBAR
F2
CTRL+C
CTRL+X
CTRL+V
INS
SPACEBAR
DELETE

DELETE

DELETE
INS ( after you select grid row)
INS ( after you select any Or ... column)
>> back to top

Keys for selecting elements in PivotTable view
The TAB key

ENTER
SHFT+TAB


SHFT+ENTER

CTRL+ENTER
SHFT+CTRL+ENTER



Arrow keys



SHFT+arrow keys
CTRL+arrow keys
SHFT+ALT+arrow keys
HOME
END
CTRL+HOME
CTRL+END
SHFT+CTRL+HOME
SHFT+CTRL+END
CTRL+SPACEBAR
SHFT+SPACEBAR


CTRL A


PAGE DOWN
PAGE UP
SHFT+PAGE DOWN
SHFT+PAGE UP
ALT+PAGE DOWN
ALT+PAGE UP
SHFT+ALT+PAGE DOWN
SHFT+ALT+PAGE UP
>> back to top
Keys for carrying out commands
F1

SHFT F10

Underlined letter
ESC
ALT+ENTER
ALT F4
ESC
CTRL+C
CTRL+E
>> back to top

Keys for displaying, hiding, filtering, or sorting
data
CTRL+8
CTRL+PLUS SIGN (on the numeric keypad)
CTRL MINUS SIGN (on the numeric keypad)
ALT+DOWN ARROW
The TAB key
Arrow keys
SPACEBAR
ENTER
ESC
CTRL T
CTRL+SHFT+A
CTRL+SHFT+Z
ALT+SHFT+UP ARROW or ALT+SHFT+LEFT ARROW
ALT+SHFT+DOWN ARROW or ALT+SHFT+RIGHT ARROW
>> back to top

Keys for working with the Field List pane
CTRL+L
Arrow keys
SHFT+UP ARROW
SHFT+DOWN ARROW
CTRL UP ARROW
CTRL+DOWN ARROW
CTRL+SPACEBAR
PLUS SIGN (numeric keypad)

MINUS SIGN (numeric keypad)

The TAB key


ALT+DOWN ARROW


ENTER
ALT F4
>> back to top

Keys for adding fields and totals
CTRL SHFT S

CTRL+SHFT+C

CTRL+SHFT+M

CTRL+SHFT+X

CTRL+SHFT+E

CTRL SHFT D

CTRL+SHFT+T

CTRL+SHFT+V


CTRL SHFT R


CTRL+SHFT+B
CTRL+F
>> back to top

Keys for changing the layout
CTRL+1
CTRL+2
CTRL 3
CTRL+4
CTRL+LEFT ARROW

CTRL RIGHT ARROW
>> back to top

Keys for formatting elements in PivotTable view
CTRL+SHFT+~ (tilde)


CTRL+SHFT+$


CTRL SHFT %

CTRL+SHFT+^

CTRL+SHFT+#

CTRL+SHFT+@


CTRL+SHFT+!


CTRL B
CTRL+U
CTRL+I
>> back to top

Pivot chart view - Keys for selecting items in a
chart
RIGHT ARROW
LEFT ARROW
DOWN ARROW
UP ARROW
>> back to top

Pivot chart view - Keys for working with
properties and options
ALT+ENTER
ALT F4
The TAB key

RIGHT ARROW
LEFT ARROW

DOWN ARROW
SHFT F10
Underlined letter
ESC
>> back to top

Pivot chart view - Keys for working with fields
ALT DOWN ARROW

The TAB key
Arrow keys
SPACEBAR
ENTER
ESC
>> back to top

Pivot chart view - Keys for working with the Field
List pane
CTRL+L
Arrow keys
SHFT+UP ARROW
SHFT+DOWN ARROW
CTRL+UP ARROW
CTRL+DOWN ARROW
CTRL+SPACEBAR

PLUS SIGN (numeric keypad)

MINUS SIGN (numeric keypad)


The TAB key


ALT+DOWN ARROW


ENTER
ALT F4
>> back to top
In the Help window
F1
ALT+F4
ALT+TAB
ALT+HOME
TAB
SHFT+TAB
ENTER
TAB or SHFT+TAB

ENTER

TAB
SHFT TAB
ENTER
ALT+LEFT ARROW or BACKSPACE
ALT+RIGHT ARROW
UP ARROW, DOWN ARROW

PAGE UP, PAGE DOWN


SHFT+F10

ESC
F5
CTRL+P
F6, and then press ENTER to open the list of choices
F6

UP ARROW, DOWN ARROW

LEFT ARROW, RIGHT ARROW
>> back to top

Office basics - Display and use windows
ALT+TAB
ALT+SHFT+TAB
CTRL+W or CTRL+F4
F6



CTRL+F6
CTRL+SHFT+F6


CTRL F8


CTRL+F9
CTRL+F10
PRINT SCREEN
ALT+PRINT SCREEN
>> back to top

Office basics - Move around in text or cells
LEFT ARROW
RIGHT ARROW
UP ARROW
DOWN ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
END
HOME
CTRL+UP ARROW
CTRL+DOWN ARROW
CTRL+END
CTRL+HOME

CTRL ENTER

SHFT+F4
>> back to top


Office basics - Move around in and work in tables
TAB
SHFT+TAB
DOWN ARROW
UP ARROW
CTRL+TAB
ENTER
TAB at the end of the last row
>> back to top

Office basics - Access and use task panes


F6



CTRL+TAB

TAB or SHFT+TAB
CTRL+DOWN ARROW
DOWN ARROW or UP ARROW

SPACEBAR or ENTER

SHFT+F10

HOME or END
PAGE UP or PAGE DOWN
CTRL+HOME or CTRL+END
>> back to top

Office basics - Access and use smart tags

ALT+SHFT+F10

DOWN ARROW
UP ARROW
ENTER
ESC
>> back to top

Office basics - Use dialog boxes
TAB
SHFT+TAB
CTRL+TAB
CTRL+SHFT+TAB
Arrow keys

SPACEBAR
First letter of an optn in a drop-down list
ALT+ the letter underlined in an optn
ALT+DOWN ARROW
ESC
ENTER
>> back to top


Office basics - Use edit boxes within dialog boxes
HOME
END
LEFT ARROW or RIGHT ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
SHFT+LEFT ARROW
SHFT+RIGHT ARROW
CTRL+SHFT+LEFT ARROW
CTRL+SHFT+RIGHT ARROW
SHFT+HOME
SHFT+END
>> back to top

Office basics - Use the Open and Save As dialog
boxes
ALT+1
ALT+2

ALT+3
ALT+3
ALT+4
ALT+5
ALT+L
SHFT+F10
TAB
F4 or ALT+I
F5
>> back to top
>> Back to Table of Contents…
Open a new Microsoft Access database
Open an existing Microsoft Access database
Exit Microsoft Access




Print the current or selected object
Open the Print dialog box from Print Preview
Open the Page Setup dialog box from Print Preview
Cancel Print Preview or Layout Preview
Save a Microsoft Access database object
Open the Save As dialog box




Open a combo box
Refresh the contents of a Lookup field (Lookup field: A field, used on a
form or report in an Access database, that either displays a list of
values retrieved from a table or query, or stores a static set of values.)
list box or combo box
Move down one line
Move down one page in Microsoft Access
Move up one line
Move up one page
Exit the combo box or list box




Open the Find tab in the Find and Replace dialog box in Microsoft
Access (Datasheet view and Form view only)
Open the Replace tab in the Find and Replace dialog box (Datasheet
view and Form view only)
Find the next occurrence of the text specified in the Find and Replace
dialog box when the dialog box is closed (Datasheet view and Form
view only)




Switch between Edit mode (with insertion point displayed) and
Navigation mode (Navigation mode: The mode in Microsoft Access in
which an entire field is selected and the insertion point is not visible. In
Navigation mode, you can move between fields by using the arrow
keys.) in a datasheet. When working in a form or report, press ESC to
leave Navigation mode.
Switch to the property sheet (Design view in forms and reports in
both Access databases and Access projects)
Switch to Form view from form Design view in Microsoft Access
Switch between the upper and lower portions of a window (Design
view of queries, and the Advanced Filter/Sort window)
Cycle through the field grid, field properties, Navigation Pane, access
keys in the Keyboard Access System, Zoom controls, and the security
bar (Design view of tables)
Open the Choose Builder dialog box (Design view window of forms
and reports)
Open the Microsoft Access Visual Basic Editor from a selected
property in the property sheet for a form or report

Switch from the Visual Basic Editor back to form or report Design view




Copy the selected control to the Clipboard
Cut the selected control and copy it to the Clipboard
Paste the contents of the Clipboard in the upper-left corner of the
selected section
Move the selected control to the right (except controls that are part
of a layout)
Move the selected Microsoft Access control to the left (except
controls that are part of a layout)
Move the selected control up
Move the selected control down
Increase the height of the selected control
Increase the width of the selected control Note If used with controls
that are in a layout, the entire layout is resized
Reduce the height of the selected control
Reduce the width of the selected control Note If used with controls
that are in a layout, the entire layout is resized




Toggle the Microsoft Access Navigation Pane
Cycle between open windows
Restore the selected minimized window when all windows are
minimized
Turn on Resize mode for the active window when it is not maximized;
press the arrow keys to resize the window
Display the Microsoft Access Control menu
Display the Microsoft Access shortcut menu
Close the active window
Switch between the Visual Basic Editor and the previous active
window




Toggle the focus forward between controls in the wizard
Move to the next page of the Microsoft Access wizard
Move to the previous page of the wizard
Complete the wizard




Display the complete hyperlink address for a selected hyperlink
Check spelling in Microsoft Access
Open the Zoom box to conveniently enter expressions and other text
in small input areas
Display a property sheet in Design view
Exit Microsoft Access or close a dialog box
Invoke a Builder
Toggle forward between views when in a table, query, form, report,
page, PivotTable list, PivotChart report, stored procedure, or Access
project (.adp) function. If there are additional views available,
successive keystrokes will move to the next available view.
Toggle back between views when in a table, query, form, report, page,
PivotTable list, PivotChart report, stored procedure, or .adp function.
If there are additional views available, successive keystrokes will move
to the previous view. Note CTRL+PERIOD (.) does not work under all
conditions with all objects.




Rename a selected object in Microsoft Access
Move down one line
Move down one window
Move to the last object
Move up one line
Move up one window
Move to the first object in Microsoft Access




Open the selected table or query in Microsoft Access Datasheet view
Open the selected form or report
Run the selected macro in Microsoft Access
Open the selected table, query, form, report, data access page, macro,
or module in Design view
Display the Immediate window in the Visual Basic Editor




Show the Microsoft Access shortcut menu
Show the access keys
Show the program icon menu (on the program title bar)
With the menu or submenu visible, select the next or previous
command
Select the menu to the left or right; or, when a submenu is visible, to
switch between the main menu and the submenu
Select the first or last command on the Microsoft Access menu or
submenu
Close the visible menu and submenu at the same time
Close the visible menu; or, with a submenu visible, to close the
submenu only
Switch to the next program
Switch to the previous program
Show the Windows Start menu
Close the active database window
Switch to the next database window
Switch to the previous database window
Restore the selected minimized window when all windows are
minimized




Switch to the next tab in a Microsoft Access dialog box
Switch to the previous tab in a dialog box
Move to the next option or option group
Move to the previous option or option group
Move between options in the selected drop-down list box, or to move
between some options in a group of options
Perform the action assigned to the selected button; select or clear the
check box
Move to the option by the first letter in the option name in a drop-
down list box
Select the option, or to select or clear the check box by the letter
underlined in the option name
Open the selected Microsoft Access drop-down list box
Close the selected drop-down list box
Perform the action assigned to the default button in the dialog box
Cancel the command and close the dialog box
Close a Microsoft Access dialog box




Move to the beginning of the entry
Move to the end of the entry
Move one character to the left or right
Move one word to the left or right
Select from the insertion point to the beginning of the entry
Select from the insertion point to the end of the entry
Change the size of the selection by one character to the left
Change the size of the selection by one character to the right
Change the size of the selection by one word to the left
Change the size of the selection by one word to the right
Go to the previous folder ()
Open the folder up one level from the open folder (Up One Level
button )
Delete the selected folder or file (Delete button )

Create a new subfolder in the open folder (Create New Folder button )
Switch between Thumbnails, Tiles, Icons, List, Details, Properties, and
Preview views
Show the Tools menu (Tools button)




Toggle the property sheet tab in Microsoft Access

Move among choices in the control drop-down list one item at a time

Move among choices in the control drop-down list five items at a time
Move to the property sheet tabs from the control drop-down list
Move among the property sheet tabs with a tab selected, but no
property selected
With a property already selected, move down one property on a tab
With a property selected, move up one property on a tab; or if already
at the top, move to the control drop-down list
Toggle forward between tabs when a property is selected in Microsoft
Access
Toggle backward between tabs when a property is selected




Toggle the property sheet tab in Microsoft Access
With a tab selected, but no property selected, move among the
property sheet tabs
Move to the property sheet tabs when a property is selected
Move to the first property of a tab when no property is selected
Move down one property on a tab in Microsoft Access
Move up one property on a tab; or if already at the top, select the tab
itself
Toggle forward between tabs when a property is selected
Toggle backward between tabs when a property is selected




Toggle the Field List pane in Microsoft Access
Add the selected field to the form or report detail section
Move up or down the Field List pane
Move to the upper Field List pane from the lower pane
Move to the lower Field List pane from the upper pane




Select the next hidden text or hyperlink, or Show All or Hide All at the
top of a topic
Select the previous hidden text or hyperlink, or the Browser View
button at the top of a Microsoft Office Web site article
Perform the action for the selected Show All, Hide All, hidden text, or
hyperlink
Move back to the previous Help topic
Move forward to the next Help topic in Microsoft Access
Open the Print dialog box
Scroll small amounts up and down, respectively, within the currently-
displayed Help topic.
Scroll larger amounts up and down, respectively, within the currently-
displayed Help topic.
Display a menu of commands for the Help window; requires that the
Microsoft Access Help window have active focus (click an item in the
Help window).




Send the active Microsoft Access database object (the object selected
in the Navigation Pane) as an e-mail message
Open the Address Book from within Outlook
Check the names in the To, Cc, and Bcc boxes against the Address
Book
Select the next box in the e-mail header or the body of the message
when the last box in the e-mail header is active
Select the previous field or button in the e-mail header




Change the size of the selection by one character to the right
Change the size of the selection by one word to the right
Change the size of the selection by one character to the left
Change the size of the selection by one word to the left




Select the next field in Microsoft Access
Switch between Edit mode (with insertion point displayed) and
Navigation mode (Navigation mode: The mode in Microsoft Access in
which an entire field is selected and the insertion point is not visible. In
Navigation mode, you can move between fields by using the arrow
keys.) in a datasheet. When using a form or report, press ESC to leave
Navigation mode.
Switch between selecting the current record and the first field of the
current record, in Navigation mode
Extend selection to the previous record, if the current record is
selected in Microsoft Access

Extend selection to the next record, if the current record is selected
Select all records




Turn on Extend mode (in Datasheet view, Extended Selection appears
in the lower-right corner of the window); pressing F8 repeatedly
extends the selection to the word, the field, the record, and all
records
Extend a selection to adjacent fields in the same row in Datasheet
view
Extend a selection to adjacent rows in Datasheet view
Undo the previous extension
Cancel Extend mode in Microsoft Access




Select the current column or cancel the column selection, in Microsoft
Access Navigation mode (Navigation mode: The mode in Microsoft
Access in which an entire field is selected and the insertion point is not
visible. In Navigation mode, you can move between fields by using the
arrow keys.) only
Select the column to the right, if the current column is selected
Select the column to the left, if the current column is selected
Turn on Move mode (Move mode: The mode in which you can move
column(s) in Datasheet view by using the left and right arrow keys.);
then press the RIGHT ARROW or LEFT ARROW key to move selected
column(s) to the right or left




Move the insertion point one character to the right
Move the insertion point one word to the right
Move the insertion point one character to the left
Move the insertion point one word to the left
Move the insertion point to the end of the field, in single-line fields; or
to move it to the end of the line in multi-line fields

Move the insertion point to the end of the field, in multiple-line fields
Move the insertion point to the beginning of the field, in single-line
fields; or to move it to the beginning of the line in multi-line fields
Move the insertion point to the beginning of the field, in multiple-line
fields




Copy the selection to the Clipboard in Microsoft Access
Cut the selection and copy it to the Clipboard
Paste the contents of the Clipboard at the insertion point

Delete the selection or the character to the left of the insertion point

Delete the selection or the character to the right of the insertion point
Delete all characters to the right of the insertion point in Microsoft
Access




Undo typing
Undo changes in the current field or current record; if both have been
changed, press ESC twice to undo changes, first in the current field
and then in the current record




Insert the current date
Insert the current time
Insert the default value for a field
Insert the value from the same field in the previous record in
Microsoft Access
Add a new record
In a Microsoft Access datasheet, delete the current record
Save changes to the current record
Switch between the values in a check box or option button
Insert a new line




Recalculate the fields in the Microsoft Access window
Requery the underlying tables; in a subform, this requeries the
underlying table for the subform only
Refresh the contents of a Lookup field (Lookup field: A field, used on a
form or report in an Access database, that either displays a list of
values retrieved from a table or query, or stores a static set of values.)
list box or combo box




Switch between Edit mode (with insertion point displayed) and
Navigation mode
Toggle the property sheet in Microsoft Access
Switch to Form view from Microsoft Access form Design view
Switch between the upper and lower portions of a window (Design
view of macros, queries, and the Advanced Filter/Sort window) Use F6
when the TAB key does not take you to the section of the screen you
want.
Toggle forward between the design pane, properties, Navigation
Pane, access keys, and Zoom controls (Design view of tables, forms,
and reports)
Open the Microsoft Access Visual Basic Editor from a selected
property in the property sheet for a form or report

Invokes the Field List pane in a form, report, or data access page. If
the Field List pane is already open, focus moves to the Field List pane.
When you have a code module open, switch from the Visual Basic
Editor to form or report Design view
Switch from a control's property sheet in form or report Design view
to the design surface without changing the control focus
Display a property sheet
Copy the selected control to the Clipboard
Cut the selected control and copy it to the Clipboard
Paste the contents of the Clipboard in the upper-left corner of the
selected section

Move the selected control to the right by a pixel along the page's grid

Move the selected control to the left by a pixel along the page's grid
Move the selected control up by a pixel along the page's grid Note For
controls in a stacked layout, this switches the position of the selected
control with the control directly above it, unless it is already the
uppermost control in the layout.
Move the selected Microsoft Access control down by a pixel along the
page's grid Note For controls in a stacked layout, this switches the
position of the selected control with the control directly below it,
unless it is already the lowermost control in the layout.
Move the selected control to the right by a pixel (irrespective of the
page's grid)
Move the selected control to the left by a pixel (irrespective of the
page's grid)
Move the selected control up by a pixel (irrespective of the page's
grid) Note For controls in a stacked layout, this switches the position
of the selected control with the control directly above it, unless it is
already the uppermost control in the layout.
Move the selected control down by a pixel (irrespective of the page's
grid) Note For controls in a stacked layout, this switches the position
of the selected control with the control directly below it, unless it is
already the lowermost control in the layout.
Increase the width of the selected control (to the right) by a pixel
Note For controls in a stacked layout, this increases the width of the
whole layout.
Decrease the width of the selected Microsoft Access control (to the
left) by a pixel Note For controls in a stacked layout, this decreases the
width of the whole layout.
Decrease the height of the selected control (from the bottom) by a
pixel
Increase the height of the selected control (from the bottom) by a
pixel




Move to the record number box (record number box: A small box that
displays the current record number in the lower-left corner in
Datasheet view and Form view. To move to a specific record, you can
type the record number in the box, and press ENTER.); then type the
record number and press ENTER




Move to the next field in Microsoft Access
Move to the last field in the current record, in Navigation mode
Move to the previous field
Move to the first field in the current record, in Navigation mode
Move to the current field in the next record
Move to the current field in the last record, in Navigation mode
Move to the last field in the last record, in Navigation mode
Move to the current field in the previous record in Microsoft Access
Move to the current field in the first record, in Navigation mode
Move to the first field in the first record, in Navigation mode
Move down one screen in Microsoft Access
Move up one screen
Move right one screen
Move left one screen




Move from the Microsoft Access datasheet to expand the record's
subdatasheet
Collapse the subdatasheet




Enter the subdatasheet from the last field of the previous record in
the Microsoft Access datasheet
Enter the subdatasheet from the first field of the following record in
the datasheet
Exit the subdatasheet and move to the first field of the next record in
the datasheet
Exit the subdatasheet and move to the last field of the previous record
in the datasheet
From the last field in the subdatasheet to enter the next field in the
Microsoft Access datasheet
From the datasheet to bypass the subdatasheet and move to the next
record in the datasheet
From the datasheet to bypass the subdatasheet and move to the
previous record in the datasheet




Move to the next field in Microsoft Access
Move to the previous field
Move to the last control on the form and remain in the current record,
in Navigation mode
Move to the last control on the form and set focus in the last record,
in Navigation mode
Move to the first control on the form and remain in the current
record, in Navigation mode
Move to the first control on the form and set focus in the first record,
in Navigation mode
Move to the current field in the next record in Microsoft Access
Move to the current field in the previous record
Move down one page; at the end of the record, moves to the
equivalent page on the next record in Microsoft Access
Move up one page; at the end of the record, moves to the equivalent
page on the previous record




Enter the subform from the preceding field in the main form in
Microsoft Access
Enter the subform from the following field in the main form
Exit the subform and move to the next field in the master form or next
record in Microsoft Access
Exit the subform and move to the previous field in the main form or
previous record




Open the Print dialog box
Open the Page Setup dialog box (forms and reports only)
Zoom in or out on a part of the page
Cancel Print Preview or Layout Preview in Microsoft Access
Scroll down in small increments
Scroll down one full screen
Move to the bottom of the page
Scroll up in small increments
Scroll up one full screen
Move to the top of the page
Scroll to the right in small increments in Microsoft Access
Move to the right edge of the page
Move to the lower-right corner of the page
Scroll to the left in small increments
Move to the left edge of the page
Move to the upper-left corner of the page




Move from a table cell to the table's title bar
Move from a table's title bar to the last cell you edited
Move from table title bar to table title bar, or from cell to cell inside a
table
Expand a list inside a table
Scroll through the items in a drop-down list from top to bottom
Move to the previous item in a list
Select an item in a list and move to the next cell
Change the setting in a check box
Go to the first cell in the row, or to the beginning of the current cell
Go to the last cell in the row, or to the end of the current cell
Scroll to the next page inside a table, or to the next page of the
diagram
Scroll to the previous page inside a table, or to the previous page of
the diagram




Move among tables, views, and functions, (and to join lines, if
available)
Move between columns in a table, view, or function in Microsoft
Access
Choose the selected data column for output
Remove the selected data column from the query output
Remove the selected table, view, or function, or join line from the
query




Move among cells
Move to the last row in the current column
Move to the first row in the current column
Move to the top left cell in the visible portion of grid
Move to the bottom right cell
Move in a drop-down list
Select an entire grid column in Microsoft Access Query Designer grid
pane
Toggle between edit mode and cell selection mode
Copy selected text in cell to the Clipboard (in edit mode)
Cut selected text in cell and place it on the Clipboard (in edit mode)
Paste text from the Clipboard (in edit mode)
Toggle between insert and overstrike mode while editing in a cell
Toggle the check box in the Output column Note If multiple items are
selected, pressing this key affects all selected items.
Clear the selected contents of a cell

Remove row containing selected data column from the query Note If
multiple items are selected, pressing this key affects all selected items.
Clear all values for a selected grid column
Insert row between existing rows
Add an Or ... column
Move the selection from left to right, and then down in Microsoft
Access PivotTable view
Move the selection from top to bottom, and then to the right
Select the cell to the left. If the current cell is the leftmost cell,
SHFT+TAB selects the last cell in the previous row.

Select the cell above the current cell. If the current cell is the topmost
cell, SHFT+ENTER selects the last cell in the previous column.
Select the detail cells for the next item in the row area
Select the detail cells for the previous item in the row area
Move the selection in the direction of the arrow key. If a row or
column field is selected, press DOWN ARROW to move to the first
item of data in the field, and then press an arrow key to move to the
next or previous item or back to the field. If a detail field is selected,
press DOWN ARROW or RIGHT ARROW to move to the first cell in the
detail area.
Extend or reduce the selection in the direction of the arrow key
Move the selection to the last cell in the direction of the arrow key
Move the selected item in the direction of the arrow key
Select the leftmost cell of the current row
Select the rightmost cell of the current row
Select the leftmost cell of the first row
Select the last cell of the last row
Extend selection to the leftmost cell of the first row
Extend selection to the last cell of the last row

Select the field for the currently selected item of data, total, or detail
Select the entire row containing the currently selected cell
Select the entire Microsoft Access PivotTable view (PivotTable view: A
view that summarizes and analyzes data in a datasheet or form. You
can use different levels of detail or organize data by dragging the
fields and items or by showing and hiding items in the drop-down lists
for the fields.)
Display the next screen
Display the previous screen
Extend the selection down one screen
Reduce the selection by one screen
Display the next screen to the right
Display the previous screen to the left
Extend the selection to the page on the right
Extend the selection to the page on the left
Display Help topics
Display the shortcut menu for the selected element of the Microsoft
Access PivotTable view. Use the shortcut menus to carry out
commands in the PivotTable view.
Carry out a command on the shortcut menu
Close the shortcut menu without carrying out a command
Display the Properties dialog box
Close the Microsoft Access Properties dialog box
Cancel a refresh operation in progress
Copy the selected data from the PivotTable view to the Clipboard
Export the contents of the PivotTable view to Microsoft Office Excel
2007Office Excel 2007




Show or hide the expand indicators ( and boxes) beside items
Expand the currently selected item
Hide the currently selected Microsoft Access item
Open the list for the currently selected field
Alternately move to the most recently selected item, the OK button,
and the Cancel button in the drop-down list for a field
Move to the next item in the drop-down list for a field
Select or clear the check box for the current item in the drop-down list
for a field
Close the drop-down list for a field and apply any changes you made
Close the drop-down list for a field without applying your changes
Turn the Microsoft Access AutoFilter on or off
Sort data in the selected field or total in ascending order (A-Z 0-9)
Sort data in the selected field or total in descending order (Z-A 9-0)
Move the selected member up or left
Move the selected member down or right




Display the Field List pane, or activate it if it is already displayed
Move to the next Microsoft Access item in the Field List pane
Move to the previous item and include it in the selection
Move to the next item and include it in the selection
Move to the previous Microsoft Access item, but don't include the
item in the selection
Move to the next item, but don't include the item in the selection
Remove the item from the selection, if the item that has focus is
included in the selection, and vice versa
Expand the current item in the Field List pane to display its contents.
Or expand Totals to display the available total fields.
Collapse the current item in the Field List pane to hide its contents. Or
collapse Totals to hide the available total fields.
Alternately move to the most recently selected item, the Add to
button, and the list next to the Add to button in the Field List pane
Open the drop-down list next to the Add to button in the Field List
pane. Use the arrow keys to move to the next item in the list, and then
press ENTER to select an item.
Add the highlighted field in the Field List pane to the area in the
PivotTable view that is displayed in the Add to list
Close the Field List pane in Microsoft Access




Add a new total field for the selected field in the Microsoft Access
PivotTable view by using the Sum summary function
Add a new total field for the selected field in the PivotTable view by
using the Count summary function
Add a new total field for the selected field in the PivotTable view by
using the Min summary function
Add a new total field for the selected field in the PivotTable view by
using the Max summary function
Add a new total field for the selected field in the PivotTable view by
using the Average summary function
Add a new total field for the selected field in the Microsoft Access
PivotTable view by using the Standard Deviation summary function
Add a new total field for the selected field in the PivotTable view by
using the Standard Deviation Population summary function
Add a new total field for the selected field in the PivotTable view by
using the Variance summary function

Add a new total field for the selected field in the PivotTable view by
using the Variance Population summary function in Microsoft Access
Turn subtotals and grand totals on or off for the selected field in the
PivotTable view
Add a calculated detail field




Move the selected field in the PivotTable view to the row area
Move the selected field in the PivotTable view to the column area
Move the selected field in the Microsoft Access PivotTable view to the
filter area
Move the selected field in the PivotTable view to the detail area
Move the selected row or column field in the PivotTable view to a
higher level
Move the selected row or column field in the Microsoft Access
PivotTable view to a lower level




Apply the general number format to values in the selected total or
detail field

Apply the currency format, with two decimal places and negative
numbers in parentheses, to values in the selected total or detail field
Apply the percentage format, with no decimal places, to values in the
selected total or detail field in Microsoft Access PivotTable view
Apply the exponential number format, with two decimal places, to
values in the selected total or detail field
Apply the date format, with the day, month, and year, to values in the
selected total or detail field
Apply the time format, with the hour, minute, and AM or PM, to values
in the selected total or detail field
Apply the numeric format, with two decimal places, thousands
separator, and a minus sign for negative values, to values in the
selected total or detail field
Make text bold in the selected field of the Microsoft Access PivotTable
view
Make text underlined in the selected field of the PivotTable view
Make text italic in the selected field of the PivotTable view




Select the next item in the Microsoft Access chart
Select the previous item in the chart
Select the next group of items
Select the previous group of items




Display the Properties dialog box
Close the Microsoft Access Properties dialog box
When the Properties dialog box is active, select the next item on the
active tab

When a tab in the Properties dialog box is active, select the next tab
When a tab in the Properties dialog box is active, select the previous
tab
Display a list or palette when a button that contains a list or palette is
selected
Display the Microsoft Access shortcut menu
Carry out a command on the shortcut menu
Close the shortcut menu without carrying out a command




Open the list for the currently selected field in Microsoft Access Pivot
chart view
In the drop-down list for a field, alternately move to the most recently
selected item, the OK button, and the Cancel button
In the drop-down list for a field, move to the next item
In the drop-down list for a field, select or clear the check box for the
current item
Close the drop-down list for a field and apply any changes you made
Close the drop-down list for a field without applying your changes




Display the Field List pane, or activate it if it is already displayed
Move to the next item in the Field List pane
Move to the previous item and include it in the selection
Move to the next item and include it in the selection

Move to the previous item, but don't include the item in the selection
Move to the next item, but don't include the item in the selection
Remove the item from the selection if the item that has focus is
included in the selection, and vice versa
Expand the current item in the Field List pane to display its contents,
or expand Totals to display the available total fields
Collapse the current item in the Field List pane to hide its contents, or
collapse Totals to hide the available total fields.

In the Field List pane, alternately move to the most recently selected
item, the Add to button, and the list next to the Add to button
Open the drop-down list next to the Add to button in the Field List
pane. Use the arrow keys to move to the next item in the list, and then
press ENTER to select an item.
Add the highlighted field in the Field List pane to the drop area that is
displayed in the Add to list
Close the Field List pane in Microsoft Access
Open the Help window in Microsoft Access
Close the Help window
Switch between the Help window and the active program.
Go back to Program Name Home.
Select the next item in the Help window in Microsoft Access .
Select the previous item in the Help window.
Perform the action for the selected item.
In the Browse Program Name Help section of the Help window, select
the next or previous item, respectively.
In the Browse Program Name Help section of the Help window,
expand or collapse the selected item, respectively.
Select the next hidden text or hyperlink, including Show All or Hide All
at the top of a topic.
Select the previous hidden text or hyperlink in Microsoft Access .
Perform the action for the selected Show All, Hide All, hidden text, or
hyperlink.
Move back to the previous Help topic (Back button).
Move forward to the next Help topic (Forward button).
Scroll small amounts up or down, respectively, within the currently
displayed Help topic.
Scroll larger amounts up or down, respectively, within the currently
displayed Help topic.

Display a menu of commands for the Help window. This requires that
the Help window have the active focus (click in the Help window).
Stop the last action (Stop button).
Refresh the window (Refresh button) in Microsoft Access
Print the current Help topic. Note If the cursor is not in the current
Help topic, press F6 and then press CTRL+P.
Change the connection state.
Switch among areas in the Help window; for example, switch between
the toolbar and the Search list.
In a Table of Contents in tree view, select the next or previous item,
respectively.
In a Table of Contents in tree view, expand or collapse the selected
item, respectively.




Switch to the next window.
Switch to the previous window.
Close the active window.
Move to a task pane from another pane in the program window
(clockwise direction). You might need to press F6 more than once.
Note If pressing F6 doesn't display the task pane you want, try
pressing ALT to place focus on the menu bar or Microsoft Office
Fluent Ribbon and then pressing CTRL+TAB to move to the task pane.
When more than one window is open, switch to the next window.
Switch to the previous window.
When a document window is not maximized in Microsoft Access ,
perform the Size command (on the Control menu for the window).
Press the arrow keys to resize the window, and, when finished, press
ENTER.
Minimize a window to an icon (works for only some Microsoft Office
programs).
Maximize or restore a selected window.
Copy a picture of the screen to the Clipboard.
Copy a picture of the selected window to the Clipboard.




Move one character to the left.
Move one character to the right.
Move one line up.
Move one line down.
Move one word to the left.
Move one word to the right.
Move to the end of a line.
Move to the beginning of a line.
Move up one paragraph.
Move down one paragraph.
Move to the end of a text box.
Move to the beginning of a text box.
Move to the next title or body text placeholder. If it is the last
placeholder on a slide, this will insert a new slide with the same slide
layout as the original slide.
Repeat the last Find action.




Move to the next cell in Microsoft Access .
Move to the preceding cell.
Move to the next row.
Move to the preceding row.
Insert a tab in a cell.
Start a new paragraph.
Add a new row at the bottom of the table.




Move to a task pane from another pane in the program window. (You
might need to press F6 more than once.) Note If pressing F6 doesn't
display the task pane you want, try pressing ALT to place focus on the
menu bar and then pressing CTRL+TAB to move to the task pane.
When a menu or toolbar is active, move to a task pane. (You might
need to press CTRL+TAB more than once.)
When a task pane is active, select the next or previous option in the
task pane.
Display the full set of commands on the task pane menu.
Move among choices on a selected submenu; move among certain
options in a group of options in a dialog box.
Open the selected menu, or perform the action assigned to the
selected button.
Open a shortcut menu; open a drop-down menu for the selected
gallery item.
When a menu or submenu is visible, select the first or last command
on the menu or submenu in Microsoft Access .
Scroll up or down in the selected gallery list.
Move to the top or bottom of the selected gallery list.




Display the menu or message for a smart tag. If more than one smart
tag is present, switch to the next smart tag and display its menu or
message.
Select the next item on a smart tag menu.
Select the previous item on a smart tag menu.
Perform the action for the selected item on a smart tag menu.
Close the smart tag menu or message.




Move to the next option or option group.
Move to the previous option or option group.
Switch to the next tab in a dialog box.
Switch to the previous tab in a dialog box.
Move between options in an open drop-down list, or between options
in a group of options.
Perform the action assigned to the selected button; select or clear the
selected check box.
Open the list if it is closed and move to that option in the list.
Select an option; select or clear a check box.
Open a selected drop-down list.
Close a selected drop-down list; cancel a command and close a dialog
box.
Perform the action assigned to a default button in a dialog box.




Move to the beginning of the entry.
Move to the end of the entry.
Move one character to the left or right.
Move one word to the left.
Move one word to the right.
Select or cancel selection one character to the left.
Select or cancel selection one character to the right.
Select or cancel selection one word to the left.
Select or cancel selection one word to the right.
Select from the insertion point to the beginning of the entry.
Select from the insertion point to the end of the entry.




Go to the previous folder.
Up One Level button: open the folder up one level above the open
folder.
Search the Web button: close the dialog box and open your Web
search page
Delete button: delete the selected folder or file.
Create New Folder button: create a new folder.
Views button: switch among available folder views.
Tools button: show the Tools menu.
Display a shortcut menu for a selected item such as a folder or file.
Move between options or areas in the dialog box.
Open the Look in list.
Refresh the file list.
Excel 2007 Shortcuts
Navigating in Worksheets and Selecting Cells
Character and Paragraph Formatting
Function keys in Excel 2007
CTRL Combinations in Excel 2007
Smart-Art Graphics: Work with shapes
Smart-Art Graphics : Work with Text
Microsoft Clip Organizer shortcuts
Work with the Excel Ribbon

Navigating in Worksheets and Selecting Cells
ctrl+shift++

arrow left, arrow right,arrow up, arrow down
ctrl + arrow keys
shift + arrow keys

ctrl+shift+arrow keys


backspace



delete



end


ctrl+end


ctrl+shift+end in worksheet

ctrl+shift+end in formula bar
enter
shift+enter
ctrl+enter
alt+enter


esc
home

ctrl+home
ctrl+shift+home
page down
alt+page down
ctrl+page down
ctrl+shift+page down
page up
alt+page up
ctrl+page up
ctrl+shift+page up
spacebar
ctrl+spacebar
shift+spacebar
ctrl+shift+spacebar

tab


shift+tab
ctrl+tab
ctrl+shift+tab
>> back to top

Character and Paragraph Formatting
ctrl+shift+f orctrl+shift+p
ctrl+shift+>
ctrl+shift+<
shift+f3
ctrl+b
ctrl+u
ctrl+i
ctrl+=
ctrl+shift++
ctrl+alt+shift+>
ctrl+alt+shift+<
ctrl+spacebar
ctrl+shift+c
ctrl+shift+v
ctrl+e
ctrl+j
ctrl+l
ctrl+r
tab oralt+shift+arrow right
shift+tab oralt+shift+arrow left
>> back to top

Function keys in Excel 2007
f1
ctrl+f1
alt+f1
alt+shift+f1

f2

shift+f2
ctrl+f2
f3
shift+f3
f4
ctrl+f4
f5
ctrl+f5


f6



shift+f6

ctrl+f6

f7


ctrl+f7


f8


shift+f8

ctrl+f8
alt+f8
f9
shift+f9
ctrl+alt+f9


ctrl+alt+shift+f9

ctrl+f9
f10
shift+f10

alt+shift+f10

ctrl+f10
f11
shift+f11
alt+f11
f12
>> back to top

CTRL Combinations in Excel 2007
ctrl+shift+(
ctrl+shift+)
ctrl+shift+&
ctrl+shift+_
ctrl+shift+~
ctrl+shift+$
ctrl+shift+%
ctrl+shift+^
ctrl+shift+#
ctrl+shift+@

ctrl+shift+!


ctrl+shift+*

ctrl+shift+:
ctrl+shift+"
ctrl+shift++
ctrl+-
ctrl+;
ctrl+`

ctrl+'
ctrl+1
ctrl+2
ctrl+3
ctrl+4
ctrl+5
ctrl+6
ctrl+8
ctrl+9
ctrl+0


ctrl+a


ctrl+shift+a
ctrl+b
ctrl+c
ctrl+c
ctrl+d

ctrl+f
ctrl+shift+f
ctrl+g
ctrl+h
ctrl+i
ctrl+k
ctrl+n
ctrl+o
ctrl+shift+o
ctrl+p
ctrl+shift+p
ctrl+r

ctrl+s
ctrl+t
ctrl+u
ctrl+shift+u

ctrl+v


ctrl+alt+v

ctrl+w
ctrl+x
ctrl+y
ctrl+z


ctrl+shift+z

>> back to top

Smart-Art Graphics: Work with shapes
tab
shift+tab
ctrl+a
esc
arrow up
arrow down
arrow left
arrow right
enter or f2
delete or backspace
ctrl+x orshift+delete
ctrl+c
ctrl+v
ctrl+z
shift+arrow right

shift+arrow left

shift+arrow up

shift+arrow down

alt+arrow right

alt+arrow left
>> back to top

Smart-Art Graphics : Work with Text
arrow left
arrow right
arrow up
arrow down
ctrl+arrow left
ctrl+arrow right
ctrl+arrow up
ctrl+arrow down
end
home
ctrl+end
ctrl+home
ctrl+x
ctrl+c
ctrl+v
ctrl+z
backspace
ctrl+backspace
delete
ctrl+delete
alt+shift+arrow right
alt+shift+arrow left
>> back to top

Microsoft Clip Organizer shortcuts
ctrl+arrow left orctrl+arrow right
alt+c
alt+s
alt+h
arrow keys
shift+arrow keys
ctrl+a
ctrl+c
ctrl+v
delete
home
end
shift+f10
esc
tab and shift+tab
alt+spacebar
>> back to top

Work with the Excel Ribbon
alt or f10


alt or f10 to select the active tab, and then arrow left orarrow right
ctrl+f1
shift+f10
f6

alt or f10, and thentab or shift+tab
arrow down, arrow up,arrow left, or arrow right
spacebar or enter
spacebar or enter
enter

enter


f1

>> back to top
>> Back to Table of Contents…




Insert a new row or column (after the current row is selected
with shift+space, or column is selected with ctrl+space
Move one cell up, down, left, or right in a worksheet.
Moves to the edge of the current data region
Extends the selection of cells by one cell.
Extends the selection of cells to the last nonblank cell in the same
column or row as the active cell, or if the next cell is blank,
extends the selection to the next nonblank cell
Deletes one character to the left in the Formula Bar. Also clears
the content of the active cell. In cell editing mode, it deletes the
character to the left of the insertion point
Removes the cell contents (data and formulas) from selected cells
without affecting cell formats or comments. In cell editing mode,
it deletes the character to the right of the insertion point.
Moves to the cell in the lower-right corner of the window when
SCROLL LOCK is turned on. Also selects the last command on the
menu when a menu or submenu is visible.
Moves to the last cell on a worksheet, in the lowest used row of
the rightmost used column. If the cursor is in the formula bar,
CTRL+END moves the cursor to the end of the text
Extends the selection of cells to the last used cell on the
worksheet (lower-right corner).
Selects all text in the formula bar from the cursor position to the
end—this does not affect the height of the formula bar.
Completes a cell entry and selects the cell below
Completes a cell entry and selects the cell above.
Completes a cell entry and stays in the same cell
Starts a new line in the same cell
Cancels an entry in the cell or Formula Bar. Closes an open menu
or submenu, dialog box, or message window. It also closes full
screen mode when this mode has been applied, and returns to
normal screen mode to display the Ribbon and status bar again.
Moves to the beginning of a row in a worksheet. Moves to the cell
in the upper-left corner of the window when scroll lock is turned
on. Selects the first command on the menu when a menu or submenu
is visible.
Moves to the beginning of a worksheet.
Extends the selection of cells to the beginning of the worksheet
Moves one screen down in a worksheet.
Moves one screen to the right in a worksheet.
Moves to the next sheet in a workbook.
Selects the current and next sheet in a workbook
Moves one screen up in a worksheet.
Moves one screen to the left in a worksheet.
Moves to the previous sheet in a workbook.
Selects the current and previous sheet in a workbook
In a dialog box, performs the action for the selected button, or
selects or clears a check box.
Selects an entire column in a worksheet.
Selects an entire row in a worksheet.
Selects the entire worksheet.
Moves one cell to the right in a worksheet. Moves between
unlocked cells in a protected worksheet. Moves to the next option
or option group in a dialog box.
Moves to the previous cell in a worksheet or the previous option
in a dialog box.
Switches to the next tab in dialog box
Switches to the previous tab in a dialog box.




Open the Font dialog box.
Increase the font size of the selected text.
Decrease the font size of the selected text.
Switch the case of selected text (lower case, Title Case, UPPER
CASE).
Apply bold formatting to the selected text.
Apply an underline to the selected text (not available in Office
Word 2007).
Apply italic formatting to the selected text.
Apply subscript formatting to the selected text.
Apply superscript formatting to the selected text.
Adjust the superscript/subscript offset up.
Adjust the superscript/subscript offset down.
Remove all character formatting from the selected text.
Copy formatting from the selected text.
Paste formatting to the selected text.
Center a paragraph.
Justify a paragraph.
Left align a paragraph.
Right align a paragraph.
Demote a bullet point.
Promote a bullet point.




Displays the Microsoft Office Excel Help task pane.
Displays or hides the Ribbon, a component of the Microsoft Office
Fluent user interface.
Creates a chart of the data in the current range.
Inserts a new worksheet.
Edits the active cell and positions the insertion point at the end of
the cell contents. It also moves the insertion point into the
Formula Bar when editing in a cell is turned off.
Adds or edits a cell comment.
Displays the Print Preview window.
Displays the Paste Name dialog box.
Displays the Insert Function dialog box.
Repeats the last command or action, if possible.
Closes the selected workbook window.
Displays the Go To dialog box.
Restores the window size of the selected workbook window.
Switches between the worksheet, Ribbon, task pane, and Zoom
controls. In a worksheet that has been split (View menu, Manage
This Window, Freeze Panes, Split Window command), F6 includes
the split panes when switching between panes and the Ribbon
area.
Switches between the worksheet, Zoom controls, task pane, and
Ribbon.
Switches to the next workbook window when more than one
workbook window is open.
Displays the Spelling dialog box to check spelling in the active
worksheet or selected range.
Performs the Move command on the workbook window when it is
not maximized. Use the arrow keys to move the window, and
when finished press ENTER, or ESC to cancel.
Turns extend mode on or off. In extend mode, Extended Selection
appears in the status line, and the arrow keys extend the
selection.
Enables you to add a nonadjacent cell or range to a selection of
cells by using the arrow keys.
Performs the Size command (on the Control menu for the
workbook window) when a workbook is not maximized.
Displays the Macro dialog box to create, run, edit, or delete a
macro.
Calculates all worksheets in all open workbooks.
Calculates the active worksheet.
calculates all worksheets in all open workbooks, regardless of
whether they have changed since the last calculation.
Rechecks dependent formulas, and then calculates all cells in all
open workbooks, including cells not marked as needing to be
calculated.
Minimizes a workbook window to an icon.
Turns key tips on or off.
Displays the shortcut menu for a selected item.
Displays the menu or message for a smart tag. If more than one
smart tag is present, it switches to the next smart tag and displays
its menu or message.
Maximizes or restores the selected workbook window.
Creates a chart of the data in the current range.
Inserts a new worksheet.
Opens the Microsoft Visual Basic Editor, in which you can create a
macro by using Visual Basic for Applications (VBA).
Displays the Save As dialog box.




Unhides any hidden rows within the selection.
Unhides any hidden columns within the selection.
Applies the outline border to the selected cells.
Removes the outline border from the selected cells.
Applies the General number format.
Applies the Currency format with two decimal places (negative
numbers in parentheses).
Applies the Percentage format with no decimal places.
Applies the Exponential number format with two decimal places.
Applies the Date format with the day, month, and year.
Applies the Time format with the hour and minute, and AM or PM.
Applies the Number format with two decimal places, thousands
separator, and minus sign (-) for negative values.
Selects the current region around the active cell (the data area
enclosed by blank rows and blank columns). In a PivotTable, it
selects the entire PivotTable report.
Enters the current time.
Copies the value from the cell above the active cell into the cell or
the Formula Bar.
Displays the Insert dialog box to insert blank cells.
Displays the Delete dialog box to delete the selected cells.
Enters the current date.
Alternates between displaying cell values and displaying formulas
in the worksheet.
Copies a formula from the cell above the active cell into the cell or
the Formula Bar.
Displays the Format Cells dialog box.
Applies or removes bold formatting.
Applies or removes italic formatting.
Applies or removes underlining.
Applies or removes strikethrough.
Alternates between hiding objects, displaying objects, and
displaying placeholders for objects.
Displays or hides the outline symbols.
Hides the selected rows.
Hides the selected columns.
Selects the entire worksheet. If the worksheet contains data,
CTRL+A selects the current region. Pressing CTRL+A a second time
selects the current region and its summary rows. Pressing CTRL+A
a third time selects the entire worksheet.
Inserts the argument names and parentheses when the insertion
point is to the right of a function name in a formula.
Applies or removes bold formatting.
Copies the selected cells.
Followed by another CTRL+C displays the Clipboard.
Uses the Fill Down command to copy the contents and format of
the topmost cell of a selected range into the cells below.
Displays the Find and Replace dialog box, with the Find tab
selected.
Opens the Format Cells dialog box with the Font tab selected.
Displays the Go To dialog box.
Displays the Find and Replace dialog box, with the Replace tab
selected.
Applies or removes italic formatting.
Displays the Insert Hyperlink dialog box for new hyperlinks or the
Edit Hyperlink dialog box for selected existing hyperlinks.
Creates a new, blank workbook.
Displays the Open dialog box to open or find a file.
Selects all cells that contain comments.
Displays the Print dialog box.
Opens the Format Cells dialog box with the Font tab selected.
Uses the Fill Right command to copy the contents and format of
the leftmost cell of a selected range into the cells to the right.
Saves the active file with its current file name, location, and file
format.
Displays the Create Table dialog box.
Applies or removes underlining.
Switches between expanding and collapsing of the formula bar.
Inserts the contents of the Clipboard at the insertion point and
replaces any selection. Available only after you have cut or copied
an object, text, or cell contents.
Displays the Paste Special dialog box. Available only after you have
cut or copied an object, text, or cell contents on a worksheet or in
another program.
Closes the selected workbook window.
Cuts the selected cells.
Repeats the last command or action, if possible.
Uses the Undo command to reverse the last command or to
delete the last entry that you typed.
Uses the Undo or Redo command to reverse or restore the last
automatic correction when AutoCorrect Smart Tags are displayed.




Select the next element in a SmartArt graphic.
Select the previous element in a SmartArt graphic.
Select all shapes.
Remove focus from the selected shape.
Nudge the selected shape up.
Nudge the selected shape down.
Nudge the selected shape left.
Nudge the selected shape right.
Edit text in the selected shape.
Delete the selected shape.
Cut the selected shape.
Copy the selected shape.
Paste the contents of the Clipboard.
Undo the last action.
Enlarge the selected shape horizontally. Add ctrl for moving pixel-
by-pixel.
Reduce the selected shape horizontally. Add ctrl for moving pixel-
by-pixel.
Enlarge the selected shape vertically. Add ctrl for moving pixel-by-
pixel.
Reduce the selected shape vertically. Add ctrl for moving pixel-by-
pixel.
Rotate the selected shape to the right. Add ctrl for moving pixel-by-
pixel.
Rotate the selected shape to the left. Add ctrl for moving pixel-by-
pixel.




Move one character to the left.
Move one character to the right.
Move up one line.
Move down one line.
Move one word to the left.
Move one word to the right.
Move one paragraph up.
Move one paragraph down.
Move to the end of a line.
Move to the beginning of a line.
Move to the end of a text box.
Move to the beginning of a text box.
Cut selected text.
Copy selected text.
Paste selected text.
Undo the last action.
Delete one character to the left.
Delete one word to the left.
Delete one character to the right.
Delete one word to the right.
Promote the selected text.
Demote the selected text.




Move forward or backward one word in the Search text box.
Displays the Collection List task pane.
Displays the Search task pane.
Open Help.
Move left and right, up and down, among collections or clips.
Select additional clips after one clip has been selected.
Select all clips on the current page.
Copy (select a clip and move it to the clipboard).
Paste (paste from the clipboard to Clip Organizer).
Delete selected clip or category.
Move to the beginning of a row and select the first item.
Move to the end of a row and select the last item.
Display a shortcut menu for a collection, clip, or link (same as right
click).
Exit a dialog box.
Shift focus forward and backward between different areas of a
dialog box.
Open the shortcut menu of a dialog box.
Select the active tab of the Ribbon and activate the access keys. .
Press either of these keys again to move back to the document
and cancel the access keys.
Move to another tab of the Ribbon.
Minimize or restore the Ribbon.
Display the shortcut menu for the selected command.
Move the focus to select either Active tab of the Ribbon, View
Status bar at bottom of the window or document
Move the focus to each command in the Ribbon, forward or
backward.
Move down, up, left, or right among the items in the Ribbon.
Activate the selected command or control in the Ribbon.
Open the selected menu or gallery in the Ribbon.
Activate a command or control in the Ribbon so you can modify a
value.
Finish modifying a value in a control in the Ribbon, and move focus
back to the document.
Get help on the selected command or control in the Ribbon. (If no
Help topic is associated with the selected command, the Help
table of contents for that program is shown instead.)
Frontpage 2003 Shortcuts
Work with and manage Web pages
Access and use views
Work with coding tools
Format text and paragraphs
Edit and move text and graphics
Select text and graphics
Work with tables, graphics, and hyperlinks
In the Help task pane
In the Help window
Access and use windows
Access and use menus and toolbars
Access and use task panes
Access and use Open and Save As dialog boxes
Access and use dialog boxes
Access and use edit boxes within dialog boxes
Access and use smart tags
Access and use programming applications




Work with and manage Web pages
F8
CTRL+N
CTRL+O
CTRL+F4
CTRL+S
CTRL+P
F5
CTRL+TAB
CTRL+SHFT+TAB
CTRL+SHFT+B
ALT+F4
CTRL+ SHFT+8
CTRL+ /
CTRL+F
F3
SHFT+F3
CTRL+F3
CTRL+SHFT+F3
CTRL+H
F7
SHFT+F7
ESC
CTRL+Z or ALT+BACKSPACE
CTRL+Y or SHFT+ALT+BACKSPACE
ALT+F6
ALT+SHFT+F6
DELETE
BACKSPACE
>> back to top

Access and use views
F12
CTRL+PAGE DOWN or CTRL+PAGE UP
ALT+PAGE DOWN or ALT+PAGE UP
ALT+F1
F2
CTRL+J
CTRL+SHFT+J
UP ARROW, DOWN ARROW, LEFT ARROW, or
RIGHT ARROW
SHFT+RIGHT ARROW
SHFT+LEFT ARROW
CTRL+T
>> back to top

Work with coding tools
CTRL+Q
CTRL+F2
F2
SHFT+F2
CTRL+G
CTRL+L
CTRL+ENTER
CTRL+.
CTRL+,
CTRL+/
CTRL+SPACEBAR
CTRL+:
CTRL+;
CTRL+'
CTRL+[
CTRL+]
>> back to top

Format text and paragraphs
CTRL+SHFT+F
CTRL+SHFT+P
CTRL+B
CTRL+U
CTRL+I

SHFT+TAB


LEFT, RIGHT, BACK, or FORWARD ARROW KEY


CTRL+PLUS SIGN


CTRL+EQUAL SIGN

CTRL+ SHFT+C
CTRL+SHFT+V
CTRL+SHFT+Z or CTRL+SPACEBAR
CTRL+E
CTRL+L
CTRL+R
CTRL+M
CTRL+ SHFT+M

CTRL+ SHFT+S

CTRL+SHFT+ N
CTRL+ALT+1
CTRL+ALT+2
CTRL+ALT+3
CTRL+ALT+4
CTRL+ALT+5
CTRL+ALT+6
CTRL+ SHFT+L
>> back to top

Edit and move text and graphics
BACKSPACE
DELETE
CTRL+BACKSPACE
CTRL+DELETE
CTRL+C or CTRL+INSERT
CTRL+X or SHFT+DELETE
CTRL+V or SHFT+INSERT
SHFT+ENTER
CTRL+SHFT+SPACEBAR
>> back to top
Select text and graphics
SHFT+RIGHT ARROW
SHFT+LEFT ARROW
CTRL+SHFT+RIGHT ARROW
CTRL+SHFT +LEFT ARROW
SHFT+END
SHFT+HOME
SHFT+UP ARROW
SHFT+DOWN ARROW
CTRL+SHFT+DOWN ARROW
CTRL+SHFT+UP ARROW
SHFT+PAGE DOWN
SHFT+PAGE UP
CTRL+A
ALT+ENTER
>> back to top

Work with tables, graphics, and
hyperlinks
SHFT+CTRL+ALT+T
TAB
SHFT+TAB
Hold down SHFT and press LEFT or RIGHT
ARROW repeatedly
Hold down SHFT and press UP or DOWN
ARROW repeatedly


CTRL +T




CTRL+K


>> back to top

In the Help task pane
F1
F6
TAB
SHFT+TAB
ENTER
DOWN ARROW and UP ARROW
RIGHT ARROW and LEFT ARROW
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+SPACEBAR
CTRL+F1
RIGHT ARROW
LEFT ARROW
>> back to top

In the Help window
TAB

SHFT+TAB

ENTER
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+P
UP ARROW AND DOWN ARROW

PAGE UP AND PAGE DOWN

ALT+U

SHFT+F10
>> back to top

Access and use windows
ALT+TAB
ALT+SHFT+TAB
CTRL+W or CTRL+F4




F6




SHFT+F6
CTRL+F6
CTRL+SHFT+F6
>> back to top

Access and use menus and toolbars
F10 or ALT




TAB or SHFT+TAB


CTRL+TAB or CTRL+SHFT+TAB
ENTER


SHFT+F10

ALT+SPACEBAR
DOWN ARROW or UP ARROW

LEFT ARROW or RIGHT ARROW
HOME or END
ESC
SHFT+DOWN ARROW
CTRL+DOWN ARROW
>> back to top

Access and use task panes



F6




CTRL+TAB


CTRL+F1
CTRL+SPACEBAR
TAB or SHFT+TAB
CTRL+DOWN ARROW
DOWN ARROW or UP ARROW
SPACEBAR or ENTER


SHFT+F10


HOME or END
PAGE UP or PAGE DOWN
CTRL+HOME or CTRL+END
>> back to top

Access and use Open and Save As dialog
boxes
ALT+1
ALT+2


ALT+3


ALT+4
ALT+5
ALT+6
ALT+7 or ALT+L


SHFT+F10


TAB
F4 or ALT+I
F5
>> back to top

Access and use dialog boxes
TAB
SHFT+TAB
CTRL+TAB
CTRL+SHFT+TAB
Arrow keys

SPACEBAR
First letter of an optn in a drop-down list
ALT+ the letter underlined in an optn
ALT+DOWN ARROW
ESC
ENTER
>> back to top

Access and use edit boxes within dialog
boxes
HOME
END
LEFT ARROW or RIGHT ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
SHFT+LEFT ARROW
SHFT+RIGHT ARROW
CTRL+SHFT+LEFT ARROW
CTRL+SHFT+RIGHT ARROW
SHFT+HOME
SHFT+END
>> back to top

Access and use smart tags

ALT+SHFT+F10

DOWN ARROW
UP ARROW
ENTER
ESC
>> back to top

Access and use programming
applications
ALT+F8
SHFT+ALT+F11
ALT+F11
>> back to top
>> Back to Table of Contents…




Run the accessibility checker.
Create a new Web page.
Open a Web page.
Close a Web page.
Save a Web page.
Print a Web page.
Refresh a Web page; refresh the Folder List; when in Split view, refreshes
Code view changes in Design view.
Switch between open Web pages.
Switch between open Web pages in reverse order.
Preview a Web page in a Web browser.
Quit Microsoft FrontPage.
Display nonprinting characters.
Display HTML tags in Design view.
Find text or HTML on a Web page.
Find the next occurrence of the most recent search.
Find the previous occurrence of the most recent search.
Find the next occurrence of the current selection.
Find the previous occurrence of the current selection.
Replace text or HTML on a Web page.
Check spelling on a Web page.
Look up a word in the thesaurus.
Cancel an action.
Undo an action.
Redo or repeat an action.
Move through open dialog boxes.
Move through open dialog boxes in reverse order.
Delete a Web page or folder in the Folder List or any dialog box.
Move up one level.




Preview the current page in a Web browser.
Move between Code, Design, Split, and Preview views.
Move between Code and Design panes in Split view.
Show or hide the Folder List.
Rename the currently selected file in the Folder List.
Check out the currently selected file in the Folder List.
Check in the currently selected file in the Folder List.
In Hyperlinks view, move through hyperlink nodes.
Expand the current node and move to the right in Hyperlinks view.
Expand the current node and move to the left in Hyperlinks view.
Move through the AutoFilter settings for the columns in Reports view.




Quick tag editor.
Insert temporary bookmark.
Next temporary bookmark.
Previous temporary bookmark.
Go to line.
AutoComplete.
Insert code snippet.
Insert end tag.
Insert start tag.
Insert HTML comment.
Complete word.
Select tag.
Find matching tag.
Select block.
Go to definition of function.
Find matching brace.




Change the font.
Change the font size.
Apply bold formatting.
Apply an underline.
Apply italic formatting.
In the More Colors dialog box, activate the color picker. Note SHIFT +TAB
should activate, in order: Cancel, OK, Select, Custom, Value, and then the
color picker.
Use the color picker (follow the instructions for the previous entry first).

Apply superscript (superscript: Describes text that is slightly higher than
other text on a line, such as a footnote reference mark.) formatting.

Apply subscript (subscript: Describes text that is slightly lower than other
text on a line. Subscripts are often used in scientific formulas.) formatting.
Copy formatting.
Paste formatting.
Remove manual formatting.
Center a paragraph.
Left align a paragraph.
Right align a paragraph.
Indent a paragraph from the left.
Indent a paragraph from the right.
Apply a style (style: Styles are used to control the font, alignment, and
spacing of text; appearance of background pages; and other HTML
attributes. A collection of styles is called a style sheet.).
Apply the Normal style.
Apply the Heading 1 style.
Apply the Heading 2 style.
Apply the Heading 3 style.
Apply the Heading 4 style.
Apply the Heading 5 style.
Apply the Heading 6 style.
Apply the List style.




Delete one character to the left.
Delete one character to the right.
Delete one word to the left.
Delete one word to the right.
Copy text or graphics.
Cut selected text to the Microsoft Office Clipboard.
Paste the Clipboard contents.
Insert a line break.
Insert a nonbreaking space.
Move one character to the right.
Move one character to the left.
Go to the end of a word.
Go to the beginning of a word.
Go to the end of a line.
Go to the beginning of a line.
Move one line up.
Move one line down.
Go to the end of a paragraph.
Go to the beginning of a paragraph.
Move one screen down.
Move one screen up.
Select the entire page.
Display the properties of a selection.




Insert a table.
Select the next table cell's content.
Select the preceding table cell's content.
With the insertion point in a cell, extend a selection to adjacent cells in a
row.
With the insertion point in the top or bottom cell of a column, select a
column.
With the graphic selected, create an auto thumbnail (thumbnail: A
miniature representation of a picture on a Web page, usually containing a
hyperlink to a full-size version of the graphic. Thumbnails are used to load
pages rich in graphics or pictures more quickly in a Web browser.).
Create a hyperlink (hyperlink: Colored and underlined text or a graphic
that you click to go to a file, a location in a file, a Web page on the World
Wide Web, or a Web page on an intranet. Hyperlinks can also go to
newsgroups and to Gopher, Telnet, and FTP sites.) on a Web page.




Display the Help task pane.
Switch between the Help task pane and the active application.
Select the next item in the Help task pane.
Select the previous item in the Help task pane.
Perform the action for the selected item.
In a Table of Contents, select the next and previous item, respectively.
In a table of contents, expand and collapse the selected item, respectively.
Move back to the previous task pane.
Move forward to the next task pane.
Open the menu of pane options.
Close and reopen the current task pane.
Expand a +/- list.
Collapse a +/- list.




Select the next hidden text or hyperlink, or Show All or Hide All at the top
of a topic.
Select the previous hidden text or hyperlink, or the Browser View button
at the top of a Microsoft Office Online Web site article.
Perform the action for the selected Show All, Hide All, hidden text, or
hyperlink.
Move back to the previous Help topic.
Move forward to the next Help topic.
Print the current Help topic.
Scroll small amounts up and down, respectively, within the currently
displayed Help topic.
Scroll larger amounts up and down, respectively, within the currently
displayed Help topic.
Change whether the Help window appears connected to (tiled) or
separate from (untiled) the active application.
Display a menu of commands for the Help window; requires that the Help
window have active focus (click an item in the Help window).




Switch to the next window.
Switch to the previous window.
Close the active window.
Move to a task pane (task pane: A window within an Office application
that provides commonly used commands. Its location and small size allow
you to use these commands while still working on your files.) from
another pane in the program window (clockwise direction). You may need
to press F6 more than once. Note If pressing F6 doesn't display the task
pane you want, try pressing ALT to place focus on the menu bar, and then
pressing CTRL+TAB to move to the task pane.
Move to a pane from another pane in the program window
(counterclockwise direction).
When more than one window is open, switch to the next window.
Switch to the previous window.
Select the menu bar (menu bar: The horizontal bar below the title bar that
contains the names of menus. A menu bar can be the built-in menu bar or
a custom menu bar.), or close an open menu and submenu at the same
time.

When a toolbar (toolbar: A bar with buttons and options that you use to
carry out commands. To display a toolbar, press ALT and then SHFT+F10.)
is selected, select the next or previous button or menu on the toolbar.
When a toolbar is selected, select the next or previous toolbar.
Open the selected menu, or perform the action for the selected button or
command.
Display the shortcut menu (shortcut menu: A menu that shows a list of
commands relevant to a particular item. To display a shortcut menu, right-
click an item or press SHFT+F10.) for the selected item.
Display the window shortcut menu (Control menu).
When a menu or submenu is open, select the next or previous command.
Select the menu to the left or right. When a submenu is open, switch
between the main menu and the submenu.
Select the first or last command on the menu or submenu.
Close an open menu. When a submenu is open, close only the submenu.
When a menu is selected, display the list of commands.
When a personalized menu is open, display the full set of commands.




Move to a task pane (task pane: A window within an Office application
that provides commonly used commands. Its location and small size allow
you to use these commands while still working on your files.) from
another pane in the program window. (You may need to press F6 more
than once.) Note If pressing F6 doesn't display the task pane you want, try
pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB
to move to the task pane.
When a menu or toolbar (toolbar: A bar with buttons and options that you
use to carry out commands. To display a toolbar, press ALT and then
SHFT+F10.) is active, move to a task pane. (You may need to press
CTRL+TAB more than once.)
Open or close a task pane.
Open a drop-down menu for the selected task pane.
When a task pane is active, select the next or previous option in the task
pane.
Display the full set of commands on the task pane menu.
Move among choices in a selected submenu; move among certain options
in a group of options.
Open the selected menu, or perform the action assigned to the selected
button.
Open a shortcut menu (shortcut menu: A menu that shows a list of
commands relevant to a particular item. To display a shortcut menu, right-
click an item or press SHFT+F10.); open a drop-down menu for the
selected gallery item.
When a menu or submenu is visible, select the first or last command on
the menu or submenu.
Scroll up or down in the selected gallery list.
Move to the top or bottom of the selected gallery list.




Go to the previous folder .
Up One Level button: Open the folder one level above the open folder.
Search the Web button: Close the dialog box and open your Web search
page (search page: A page from which you can find and go to other
Internet sites or to documents on an intranet. Many search pages provide
various ways to search, such as by topic, by keyword, or by matches to
user queries.).
Delete button: Delete the selected folder or file.
Create New Folder button: Create a new folder.
Views button: Switch among available folder views.
Tools button: Show the Tools menu.
Display a shortcut menu (shortcut menu: A menu that shows a list of
commands relevant to a particular item. To display a shortcut menu, right-
click an item or press SHFT+F10.) for a selected item such as a folder or
file.
Move between options or areas in the dialog box.
Open the Look in list.
Refresh the file list.




Move to the next option or option group.
Move to the previous option or option group.
Switch to the next tab in a dialog box.
Switch to the previous tab in a dialog box.
Move between options in an open drop-down list, or between options in a
group of options.
Perform the action assigned to the selected button; check or clear the
selected check box.
Open the list if it is closed and move to that option in the list.
Select an option; select or clear a check box.
Open a selected drop-down list
Close a selected drop-down list; cancel a command and close a dialog box.
Perform the action assigned to a default button in a dialog box.




Move to the beginning of the entry.
Move to the end of the entry.
Move one character to the left or right.
Move one word to the left.
Move one word to the right.
Select or unselect one character to the left.
Select or unselect one character to the right.
Select or unselect one word to the left.
Select or unselect one word to the right.
Select from the insertion point to the beginning of the entry.
Select from the insertion point to the end of the entry.




Display the menu or message for a smart tag. If more than one smart tag
is present, switch to the next smart tag and display its menu or message.

Select the next item in a smart tag menu.
Select the previous item in a smart tag menu.
Perform the action for the selected item in a smart tag menu.
Close the smart tag menu or message.




Display, edit, or run macros.
Display the Microsoft Script Editor.
Display the Microsoft Visual Basic Editor.
Infopath 2003 Shortcuts
Moving between fields
Entering text in fields
Selecting text in fields
Formatting text in fields
Working with right-to-left text
Working with tables
Making corrections and saving changes
Developing forms
Formatting text
Working with tables
Making corrections and saving changes
Previewing a form before printing
Using the InfoPath Help task pane
Using the Help window
Accessing and using menu bars and toolbars
Accessing and using task panes
Accessing and selecting options in dialog boxes
Using edit boxes within dialog boxes



Moving between fields
TAB

SHFT+TAB
CTRL+ENTER
>> back to top

Entering text in fields
CTRL+F
CTRL+H
CTRL+X
CTRL+C
CTRL+V
ALT+DOWN ARROW
HOME
END
LEFT ARROW
RIGHT ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
BACKSPACE
DELETE
CTRL+BACKSPACE
CTRL+DELETE
CTRL+ALT+E
SHFT+ENTER
>> back to top

Selecting text in fields
SHFT+LEFT ARROW

SHFT+RIGHT ARROW
CTRL+SHFT+LEFT ARROW
CTRL+SHFT+RIGHT ARROW
SHFT+HOME
SHFT+END
CTRL+SHFT+HOME

CTRL+SHFT+END
>> back to top

Formatting text in fields
CTRL+SPACEBAR
CTRL+K
CTRL+B

CTRL+I
CTRL+U
ALT+SHFT+K

CTRL+SHFT+=

CTRL+=
CTRL+SHFT+C
CTRL+SHFT+V
CTRL+SHFT+N

ALT+CTRL+1

ALT+CTRL+2

ALT+CTRL+3
CTRL+SHFT+L
CTRL+M
CTRL+SHFT+M
CTRL+J
CTRL+R
CTRL+E
CTRL+L
CTRL+SHFT+F
CTRL+SHFT+P
CTRL+SHFT+,
CTRL+SHFT+.
CTRL+]
CTRL+[
CTRL+D
>> back to top

Working with right-to-left text
CTRL+RIGHT SHFT
CTRL+LEFT SHFT
>> back to top

Working with tables
Hold down SHFT while dragging the pointer

Arrow keys (press repeatedly if the cells contain
Hold down ALT while dragging the pointer
F2
>> back to top

Making corrections and saving changes
CTRL+Z
CTRL+Y
CTRL+SHFT+E
CTRL+SHFT+S
F7
SHFT+F12
CTRL+S
>> back to top

Developing forms
CTRL+SHFT+D
CTRL+O or CTRL+F12
ALT+N
ALT+P or CTRL+SHFT+B
CTRL+F
CTRL+H
CTRL+X
CTRL+C
CTRL+V
CTRL+P
ALT+ENTER
ALT+I, C
CTRL+< (less than sign) or SHFT+TAB
CTRL+> (greater than sign) or TAB
ALT+SHFT+F11
ALT+H+I
CTRL+K
ALT+SPACEBAR
CTRL+SHFT+UP ARROW
CTRL+SHFT+DOWN ARROW
SHFT+UP ARROW or SHFT+DOWN ARROW
SHFT+ENTER
CTRL+ALT+E
>> back to top

Formatting text
CTRL+SPACEBAR

CTRL+B

CTRL+I
CTRL+U
ALT+SHFT+K
CTRL+SHFT+=

CTRL+=
CTRL+SHFT+C
CTRL+SHFT+V
CTRL+SHFT+N

ALT+CTRL+1

ALT+CTRL+2

ALT+CTRL+3
CTRL+SHFT+L
CTRL+M
CTRL+SHFT+M
CTRL+J
CTRL+R
CTRL+E
CTRL+L
CTRL+SHFT+F
CTRL+SHFT+P
CTRL+SHFT+,
CTRL+SHFT+.
CTRL+]
CTRL+[
CTRL+D
>> back to top

Working with tables
ALT+I, G
Hold down SHFT while dragging the pointer

Hold down ALT while dragging the pointer
Arrow keys (press repeatedly if the cells contain
F2
>> back to top

Making corrections and saving changes

ALT+F7




ALT+SHFT+F2


CTRL+Z
CTRL+Y
SHFT+F12
>> back to top

Previewing a form before printing
ALT+F, V
ALT+RIGHT ARROW
ALT+LEFT ARROW
ALT+=
ALT+-
>> back to top

Using the InfoPath Help task pane
F1
ENTER
DOWN ARROW

UP ARROW
RIGHT ARROW
LEFT ARROW
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+SPACEBAR
CTRL+F1
>> back to top

Using the Help window
TAB

SHFT+TAB
ENTER
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+P
UP ARROW

DOWN ARROW

PAGE UP

PAGE DOWN


ALT+U


SHFT+F10

>> back to top

Accessing and using menu bars and toolbars
CTRL+arrow keys
CTRL+arrow keys
DOWN ARROW (press repeatedly)
LEFT ARROW or RIGHT ARROW (press repeatedly)


ALT or F10




CTRL+TAB or CTRL+SHFT+TAB


TAB

SHFT+TAB

ENTER


SHFT+F10


ALT+SPACEBAR

DOWN ARROW


UP ARROW

LEFT ARROW


RIGHT ARROW

HOME
END
ESC
SHFT+DOWN ARROW
CTRL+DOWN ARROW
F6
TAB
SHFT+TAB
>> back to top

Accessing and using task panes
CTRL+arrow keys
CTRL+arrow keys
CTRL+F1
F6

CTRL+TAB
CTRL+SPACEBAR
ALT+LEFT ARROW
ALT+RIGHT ARROW
ESC

TAB

SHFT+TAB

UP ARROW

DOWN ARROW

ENTER

SHFT+F10

HOME

END
CTRL+HOME
CTRL+END
>> back to top


Accessing and selecting options in dialog boxes

ALT+F6

TAB
SHFT+TAB
CTRL+TAB
CTRL+SHFT+TAB
Arrow keys
SPACEBAR

First letter of an optn in a drop-down list
ALT+ the letter underlined in an optn
ALT+DOWN ARROW
ESC
ENTER
ALT+1
ALT+2
ALT+4
ALT+5
ALT+6
SHFT+F10
TAB
F4 or ALT+I
F5
>> back to top

Using edit boxes within dialog boxes
HOME
END
LEFT ARROW
RIGHT ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
SHFT+LEFT ARROW

SHFT+RIGHT ARROW
CTRL+SHFT+LEFT ARROW
CTRL+SHFT+RIGHT ARROW
SHFT+HOME
SHFT+END
>> back to top
>> Back to Table of Contents…




Move forward between fields in the tab order of the
form.
Move backward between fields in the tab order of the
form.
Insert a new repeating table row or section.




Find a word or phrase in a field.
Replace a word or phrase in a field.
Cut the selected text or item.
Copy the selected text.
Paste text or an item.
Display the selected date picker.
Move to the beginning of the entry.
Move to the end of the entry.
Move one character to the left.
Move one character to the right.
Move one word to the left.
Move one word to the right.
Delete one character to the left.
Delete one character to the right.
Delete one word to the left.
Delete one word to the right.
Insert the Euro symbol.
Insert a line break.




Select or cancel the selection one character to the left.

Select or cancel the selection one character to the right.
Select or cancel the selection one word to the left.
Select or cancel the selection one word to the right.
Select from the insertion point to the beginning of the
line.
Select from the insertion point to the end of the line.
In multiline fields, select from the insertion point to the
beginning of the entry.
In multiline fields, select from the insertion point to the
end of the entry.




Remove all formatting from the selected text.
Insert a hyperlink.
Apply or remove bold formatting from the selected text.

Apply or remove italic formatting from the selected text.
Apply or remove an underline from the selected text.
Apply or remove strikethrough formatting from the
selected text.
Apply or remove superscript formatting from the
selected text.
Apply or remove subscript formatting from the selected
text.
Copy formatting from the selected text.
Paste formatting to the selected text.
Apply or remove the Normal style from the selected
text.
Apply or remove the Heading 1 style from the selected
text.
Apply or remove the Heading 2 style from the selected
text.
Apply or remove the Heading 3 style from the selected
text.
Apply or remove bulleted list formatting from the
selected paragraph.
Indent a paragraph from the left.
Remove a paragraph indent from the left.
Justify the selected paragraph.
Right align the selected paragraph.
Center the selected paragraph.
Left align the selected paragraph.
Apply a font to the selected text.
Apply a font size to the selected text.
Increase the font size for the selected text.
Decrease the font size for the selected text.
Increase the font size by 1 point for the selected text.
Decrease the font size by 1 point for the selected text.
Open the Font task pane.




Change the paragraph direction to right-to-left.
Change the paragraph direction to left-to-right.




Change the width of the column to the left without
changing the width of the other columns.
Move between adjacent cells.
Resize all of the selected rows or columns to the same
height or width.
Select the contents of a table cell.




Undo the last action.
Redo the last action.
Display the next data validation error.
Display details about the selected data validation error.
Check spelling.
Display the Save as dialog box.
Save the form.




Design a new form.
Open the Open in design mode dialog box.
Display the Design Tasks task pane.
Preview the current form.
Find a word or phrase.
Replace a word or phrase.
Cut the selected text or item.
Copy the selected text or item.
Paste text or an item.
Print the current form.
Display the properties of the selected control.
Insert a control.
Select the previous control.
Select the next control.
Open Microsoft Script Editor (MSE).
Open the Microsoft Office Developer Center Web site in
a Web browser.
Insert a hyperlink.
Display a shortcut menu for the InfoPath program
window.
Select to the beginning of the paragraph.
Select to the end of the paragraph.
Select the text, graphic, or field to one line up or one line
down.
Insert a line break.
Insert the Euro symbol.




Remove all formatting.

Apply or remove bold formatting from the selected text.

Apply or remove italic formatting from the selected text.
Apply or remove the underline from the selected text.
Apply or remove strikethrough from the selected text.
Apply or remove superscript formatting from the
selected text.
Apply or remove subscript formatting from the selected
text.
Copy formatting from the selected text.
Paste formatting to the selected text.
Apply or remove the Normal style from the selected
text.
Apply or remove the Heading 1 style from the selected
text.
Apply or remove the Heading 2 style from the selected
text.
Apply or remove the Heading 3 style from the selected
text.
Apply or remove bulleted list formatting from the
selected paragraph.
Indent a paragraph from the left.
Remove a paragraph indent from the left.
Justify the selected paragraph.
Right align the selected paragraph.
Center the selected paragraph.
Left align the selected paragraph.
Apply a font to the selected text.
Apply a font size to the selected text.
Increase the font size for the selected text.
Decrease the font size for the selected text.
Increase the font size by 1 point for the selected text.
Decrease the font size by 1 point for the selected text.
Open the Font task pane.




Insert a repeating table.
Change the width of the column to the left without
changing the width of the other columns.
Resize all of the selected rows or columns to the same
height or width.
Move between adjacent cells of a table.
Select the contents of a table cell.




Find the next misspelling or grammatical error. The
Check spelling as you type check box must be selected
(Tools menu, Options dialog box, Spelling tab).

Save or publish the current form. Note This shortcut
opens a dialog box that offers a choice between saving
and publishing your form. If you choose to hide this
dialog box in the future, pressing ALT+SHFT+F2 displays
the Save As dialog box.
Undo the last action.
Redo the last action.
Save the current form.




Display the Print Preview dialog box.
Move to the next page.
Move to the previous page.
Zoom in to get a close-up view of the form.
Zoom out to see more of the form at a reduced size.




Display the InfoPath Help task pane.
Perform the action for the selected item.
In the table of contents and search results, select the
next item.
In the table of contents and search results, select the
previous item.
In the table of contents, expand the selected item.
In the table of contents, collapse the selected item.
Move back to the previous task pane.
Move forward to the next task pane.
Open the menu of task pane options.
Close or reopen a task pane.




Select the next hyperlink, or Show All or Hide All at the
top of a topic.
Select the previous hyperlink.
Perform the action for the selected hyperlink, Show All,
or Hide All.
Move back to the previous Help topic.
Move forward to the next Help topic.
Print the current Help topic.
Scroll up, one line at a time, within the current Help
topic.
Scroll down, one line at a time, within the current Help
topic.
Scroll up, one page at a time, within the current Help
topic.
Scroll down, one page at a time, within the current Help
topic.
Change whether the Help window appears next to
(tiled) or on top of (untiled) the InfoPath program
window.
Display a menu of commands for the Help window;
requires that the Help window have active focus (click
an item in the Help window).




Resize a toolbar.
Move a toolbar.
Undock a toolbar.
Dock a toolbar vertically on the left or right side.
Select the menu bar (menu bar: The horizontal bar
below the title bar that contains the names of menus. A
menu bar can be the built-in menu bar or a custom menu
bar.), or close an open menu and submenu at the same
time.
Select a task pane or toolbar after pressing F10 or ALT to
select the menu bar. Pressing the keys repeatedly moves
the focus among the open toolbars, menu bars, and task
panes.
When a toolbar or menu bar is selected, select the next
button or menu.
When a toolbar or menu bar is selected, select the
previous button or menu.
Open the selected menu, or perform the action for the
selected button or command.
Display the shortcut menu (shortcut menu: A menu that
shows a list of commands relevant to a particular item.
To display a shortcut menu, right-click an item or press
SHFT+F10.) for the selected item.
Display the title bar shortcut menu.
When a menu or submenu (submenu: A menu that
appears when a user points to a command on a higher-
level menu.) is open, select the next command.
When a menu or submenu is open, select the previous
command.
Select the menu to the left. When a submenu is open,
switch between the main menu and the submenu.
Select the menu to the right. When a submenu is open,
switch between the main menu and the submenu.
Select the first command on the menu or submenu.
Select the last command on the menu or submenu.
Close an open menu. When a submenu is open, close
only the submenu.
Open the selected menu.
When a shortened menu is open, display the full set of
commands.
Switch between the task pane and the active form.
Select the next item in the task pane.
Select the previous item in the task pane.
Resize a task pane.
Move a task pane.
Open the task pane or hide the current task pane.
Move to a task pane from the program window. (You
may need to press F6 more than once.)
When a menu or toolbar is active, move to a task pane.
(You may need to press CTRL+TAB more than once.)
Open the menu of task pane options.
Reverse the sequence of task panes you opened.
Repeat the sequence of task panes you opened.
Close a menu if one is currently open, or go back to the
form.
When a task pane is active, select the next option in the
task pane.
When a task pane is active, select the previous option in
the task pane.
Move up between choices in a selected submenu; move
between options in a group of options.
Move down between choices in a selected submenu;
move between options in a group of options.
Open the selected menu, or perform the action assigned
to the selected button.
Open a shortcut menu in a form; open a drop-down
menu for the selected task pane item.
When a menu or submenu is visible, select the first
command on the menu or submenu.
When a menu or submenu is visible, select the last
command on the menu or submenu.
Move to the top of the selected task pane list.
Move to the bottom of the selected task pane list.




Move from an open dialog box back to the form, for
dialog boxes that support this behavior.
Move to the next option.
Move to the previous option.
Switch to the next tab in a dialog box.
Switch to the previous tab in a dialog box.
Move between options in a list or group of options.
Perform the action assigned to the selected button, or
select or clear the selected check box.
Open the list if it is closed and move to a specific option
in the list.
Select an option, or select or clear a check box.
Open the selected drop-down list.
Close the selected drop-down list or cancel a command,
and then close the dialog box.
Run the selected command.
Go to the previous folder.
Open the folder one level up from the selected folder.
Delete the selected folder or file.
Create a new subfolder in the open folder.
Switch between the Thumbnails, Tiles, Icons, List Details,
Properties, and Preview views.
Display a shortcut menu for the selected folder or file.
Move between options or areas in a dialog box.
Open the Look in or Save in list.
Update the folder and file list in the Open, Open in
Design Mode, or Save As dialog box.




Move to the beginning of the entry.
Move to the end of the entry.
Move one character to the left.
Move one character to the right.
Move one word to the left.
Move one word to the right.
Select or cancel the selection one character to the left.

Select or cancel the selection one character to the right.
Select or cancel the selection one word to the left.
Select or cancel the selection one word to the right.
Select from the insertion point to the beginning of the
entry.
Select from the insertion point to the end of the entry.
OneNote 2007 Shortcuts
Typing and editing notes
Formatting notes
Adding items to a page
Selecting notes and objects
Flagging notes
Using outlines
Specifying language settings
Working with pages and side notes
Working with sections
Finding notes
Sharing notes with other people
Sharing notes with other programs and devices
Password-protecting pages
Using menus and toolbars
Using task panes
Selecting options in dailog boxes
Using edit boxes within dailog boxes
Using the OneNote Help task pane
Using the help window

Typing and editing notes
CTRL+M
CTRL+SHFT+M
CTRL+Z
CTRL+Y
CTRL+A
CTRL+X
CTRL+C
CTRL+V
HOME
INSERT
END
LEFT ARROW
RIGHT ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
BACKSPACE
DELETE
CTRL+BACKSPACE
CTRL+DELETE
SHFT+ENTER
>> back to top
Formatting notes
CTRL+B
CTRL+I
CTRL+U
CTRL+HYPHEN
CTRL+SHFT+=
CTRL+=
CTRL+SHFT+L

CTRL+SHFT+O
ALT+SHFT+RIGHT ARROW
ALT+SHFT+LEFT ARROW
CTRL+R
CTRL+E
CTRL+L
CTRL+SHFT+F, UP ARROW or DOWN ARROW
CTRL+SHFT+P, UP ARROW or DOWN ARROW


CTRL+D


>> back to top

Adding items to a page
ALT+I, D
ALT+I, P, F
ALT+I, P, S
Windows logo key+S
ALT+SHFT+D
ALT+SHFT+F
ALT+SHFT+T
>> back to top

Selecting notes and objects
ESC
ALT+SHFT+UP ARROW
ALT+SHFT+DOWN ARROW
ALT+SHFT+LEFT ARROW
ALT+SHFT+RIGHT ARROW
CTRL+SHFT+HYPHEN
ALT+I, N, ENTER
DELETE
SHFT+DELETE
HOME
END
LEFT ARROW
RIGHT ARROW
ALT+LEFT ARROW
ALT+RIGHT ARROW
>> back to top

Flagging notes
CTRL+1
CTRL+2
CTRL+3
CTRL+4
CTRL+5
CTRL+6
CTRL+7
CTRL+8
CTRL+9
CTRL+0
>> back to top

Using outlines
ALT+SHFT+1
ALT+SHFT+2
ALT+SHFT+3
ALT+SHFT+4
ALT+SHFT+5
ALT+SHFT+6
ALT+SHFT+7
ALT+SHFT+8
ALT+SHFT+9
ALT+SHFT+0
ALT+SHFT+=
ALT+SHFT+HYPHEN
TAB
SHFT+TAB
CTRL+SHFT+0
>> back to top

Specifying language settings
CTRL+LEFT SHFT
CTRL+RIGHT SHFT
TAB
SHFT+TAB
>> back to top

Working with pages and side notes
CTRL+M
CTRL+SHFT+M
CTRL+P
CTRL+N
CTRL+SHFT+N
CTRL+A
CTRL+SHFT+AIf the selected page is part of a group,
press CTRL+A to select all of the pages in the
ALT+SHFT+UP ARROW
ALT+SHFT+DOWN ARROW
CTRL+T
CTRL+SHFT+PERIOD
CTRL+SHFT+COMMA
ALT+PAGE UP
ALT+PAGE DOWN
PAGE UP
PAGE DOWN
CTRL+HOME
CTRL+END
CTRL+DOWN ARROW
CTRL+UP ARROW
CTRL+ALT+UP ARROW

CTRL+ALT+DOWN ARROW

CTRL+ALT+LEFT ARROW

CTRL+ALT+RIGHT ARROW
ALT+DOWN ARROW
HOME
END
LEFT ARROW
RIGHT ARROW
ALT+LEFT ARROW
ALT+RIGHT ARROW
ALT+CTRL+PLUS SIGN (on the numeric keypad) -OR-
ALT+CTRL+SHFT+PLUS SIGN
ALT+CTRL+MINUS SIGN (on the numeric keypad) -OR-
ALT+CTRL+SHFT+HYPHEN
CTRL+S
>> back to top

Working with sections
CTRL+O
CTRL+SHFT+G
CTRL+TAB
CTRL+SHFT+TAB
CTRL+PAGE DOWN
CTRL+PAGE UP
ALT+HOME
ALT+END
ALT+PAGE UP
ALT+PAGE DOWN
ALT+F, R, V
>> back to top

Finding notes
CTRL+F
ENTER
>> back to top

Sharing notes with other people
CTRL+SHFT+E
ALT+T, N, S
ALT+T, N, J
ALT+T, N, L
>> back to top



Sharing notes with other programs and
devices
CTRL+SHFT+E
CTRL+SHFT+K
ALT+SHFT+A
CTRL+SHFT+C
ALT+F, D, W
ALT+T, P, N
ALT+T, P, A
>> back to top

Password-protecting pages
ALT+F, S
CTRL+ALT+L
ALT+P

ALT+C
ALT+F, R, L

ALT+F, R, L
>> back to top

Using menus and toolbars
CTRL+arrow keys
CTRL+arrow keys
DOWN ARROW (press repeatedly)
LEFT ARROW or RIGHT ARROW (press repeatedly)


ALT



CTRL+TAB


TAB

SHFT+TAB

ENTER


SHFT+F10

ALT+SPACEBAR
DOWN ARROW
UP ARROW
LEFT ARROW

RIGHT ARROW
HOME
END
ESC
SHFT+DOWN ARROW
CTRL+DOWN ARROW
>> back to top

Using task panes
CTRL+arrow keys
CTRL+arrow keys
CTRL+F1
F6

SHFT+F6

CTRL+TAB
CTRL+SPACEBAR
ALT+LEFT ARROW
ALT+RIGHT ARROW
ESC
TAB
SHFT+TAB
UP ARROW

DOWN ARROW

ENTER

SHFT+F10
HOME
END
CTRL+HOME
CTRL+END
>> back to top

Selecting options in dailog boxes
ALT+F6

TAB
SHFT+TAB
CTRL+TAB
CTRL+SHFT+TAB
Arrow keys
SPACEBAR
First letter of an optn in a drop-down list
ALT+ the letter underlined in an optn
ALT+DOWN ARROW
ESC
ENTER
ALT+1
ALT+2
ALT+4
ALT+5
ALT+6
SHFT+F10
TAB
F4
F5
>> back to top

Using edit boxes within dailog boxes
HOME
END
LEFT ARROW
RIGHT ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
SHFT+LEFT ARROW
SHFT+RIGHT ARROW
CTRL+SHFT+LEFT ARROW
CTRL+SHFT+RIGHT ARROW
SHFT+HOME
SHFT+END
>> back to top

Using the OneNote Help task pane
F1

F6
TAB
SHFT+TAB
ENTER
DOWN ARROW
UP ARROW
RIGHT ARROW
LEFT ARROW
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+SPACEBAR
CTRL+F1
>> back to top

Using the help window
TAB
SHFT+TAB
ENTER
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+P
UP ARROW
DOWN ARROW
PAGE UP
PAGE DOWN

ALT+U


SHFT+F10

>> back to top
>> Back to Table of Contents…




Open a new OneNote window.
Open a small OneNote window to create a side note.
Undo the last action.
Redo the last action.
Select all items.Note Press CTRL+A several times to increase the scope
of the selection.
Cut the selected text or item.
Copy the selected text or item to the Clipboard.
Paste the contents of the Clipboard.
Move to the beginning of the line.
Turn overtype mode on or off.
Move to the end of the line.
Move one character to the left.
Move one character to the right.
Move one word to the left.
Move one word to the right.
Delete one character to the left.
Delete one character to the right.
Delete one word to the left.
Delete one word to the right.
Insert a line break.
Apply or remove bold formatting from the selected text.
Apply or remove italic formatting from the selected text.
Apply or remove the underline from the selected text.
Apply or remove strikethrough from the selected text.
Apply or remove superscript formatting from the selected text.
Apply or remove subscript formatting from the selected text.
Apply or remove bulleted list formatting from the selected paragraph.
Apply or remove numbered list formatting from the selected
paragraph.
Indent a paragraph from the left.
Remove a paragraph indent from the left.
Right-align the selected paragraph.
Center the selected paragraph.
Left-align the selected paragraph.
Apply a font to the selected text.
Apply a font size to the selected text.
Open the Fonttask pane (task pane: A window within an Office
application that provides commonly used commands. Its location and
small size allow you to use these commands while still working on your
files.).




Insert a document in the page.
Insert a picture from a file.
Insert a picture from a scanner or a camera.
Insert a screen clipping.Note The OneNote icon must be active in the
notification area,at the far right of the Windows taskbar.
Insert today's date.
Insert the current date and time.
Insert the current time.




Cancelthe selected outline or page.
Move the selected note or object up.
Move the selected note or object down.
Move the selected note or object left.
Move the selected note or object right.
Select the current paragraph and its subordinate paragraphs.
Add or remove space on the page.
Delete the selected note or object.
Permanently delete the selected page or pages.
Move to the beginning of the line.
Move to the end of the line.
Move one characterto the left.
Move one character to the right.
Go back to the last page visited.
Go forward to the next page visited.




Apply, mark, or clear the To Do flag.
Apply or clear the Important flag.
Apply or clear the Question flag.
Apply or clear the Remember for later flag.
Apply or clear the Definition flag.
Apply or clear a custom flag.
Apply or clear a custom flag.
Apply or clear a custom flag.
Apply or clear a custom flag.
Remove all note flags from the selected notes.




Show through Level 1.
Expand to Level 2.
Expand to Level 3.
Expand to Level 4.
Expand to Level 5.
Expand to Level 6.
Expand to Level 7.
Expand to Level 8.
Expand to Level 9.
Expand all levels.
Show body text for the selected heading.
Hide body text for the selected heading.
Increase indent by one level.
Decrease indent by one level.
Make the selected notes body text.




Set writing direction left to right.
Set writing direction right to left.
Increase indent by one level in right-to-left text.
Decrease indent by one level in right-to-left text.
Open a new OneNote window.
Open a small OneNote window to create a side note.
Print the current page.
Add a new page at the end of the selected section.
Add a new subpage to the current group of pages.
Select all items. Note Press CTRL+A several times to increase the
scope of the selection.
Select the current page.
Move the selected page tab up.
Move the selected page tab down.
Move the insertion point to or away from the page header.
Increase the size of the page header.
Reduce the size of the page header.
Go to the first page in the currently visible set of page tabs.
Go to the last page in the currently visible set of page tabs.
Scroll up in the current page.
Scroll down in the current page.
Scroll to the top of the current page.
Scroll to the bottom of the current page.
Go to the next paragraph.
Go to the previous paragraph.
Move the insertion point up in the current page, or expand the page
up.
Move the insertion point down in the current page, or expand the
page down.
Move the insertion point left in the current page, or expand the page
to the left.
Move the insertion point right in the current page, or expand the page
to the right.
Go to the next note container.
Go to the beginning of the line.
Go to the end of the line.
Move one character to the left.
Move one character to the right.
Go back to the last page visited.
Go forward to the next page visited.
Zoom in.

Zoom out.
Save changes.




Open a section.
Open a menu of folders and sections in your notebook.
Go to the next section.
Go to the previous section.
Go to the next page in the section.
Go to the previous page in the section.
Go to the first page in the section.
Go to the last page in the section.
Go to the first page in the currently visible set of page tabs.
Go to the last page of the currently visible set of page tabs.
Move the current section.




Move the insertion point to the Find box.
While searching, move to the next search result.




Send the current page of notes in an e-mail message.
Start a shared session.
Join a shared session.
Leave a shared session.




Send the current page of notes in an e-mail message.
Create a task in Microsoft Office Outlook 2003.
Create an appointment in Office Outlook 2003.
Create a contact in Office Outlook 2003.
Send the selected page to Microsoft Office Word 2003.
Copy notes from a Pocket PC or Microsoft Smartphone.
Enable notes to be copied automatically from a Pocket PC or
Smartphone.




Specify password protection options.
Lock all password-protected pages.
Select the Enter Password box in the Password Protection dialog box.
Select the Confirm Password box in the Password Protection dialog
box.
Unlock the page for editing.After pressing ALT+F, R, press L to select
the Allow Others to Editoption.
Lock the page for editing.After pressing ALT+F, R, press L to select the
Allow Only Me to Editoption.




Resize a toolbar.
Move a toolbar.
Undock a toolbar.
Dock a toolbar vertically on the left or right side.
Select the menu bar (menu bar: The horizontal bar below the title bar
that contains the names of menus. A menu bar can be the built-in
menu bar or a custom menu bar.), or close an open menu and
submenu at the same time.
Select a toolbar, after selecting the menu bar.Note Press CTRL+TAB
repeatedly to move the focus among the open toolbars, menu bars,
and task panes.
Select the next button or menu on the selected toolbar or menu bar.
Select the previous button or menu on the selected toolbar or menu
bar.
Open the selected menu, or perform the action for the selected
button or command.
Display the shortcut menu (shortcut menu: A menu that shows a list of
commands relevant to a particular item. To display a shortcut menu,
right-click an item or press SHFT+F10.) for the selected item.
Display the title bar shortcut menu.
Select the next command on the selected menu or submenu.
Select the previous command on the selected menu or submenu.
Select the menu to the left or,when a submenu is open, switch
between the main menu and the submenu.
Select the menu to the right or,when a submenu is open, switch
between the main menu and the submenu.
Select the first command on the menu or submenu.
Select the last command on the menu or submenu.
Close an open menu or, when a submenu is open, close only the
submenu.
Open the selected menu.
Display the full set of commands on a shortened menu.




Resize a task pane.
Move a task pane.
Open the task pane or hide the current task pane.
Move to a task pane from the program window. (You may need to
press F6 more than once.)
Move between the Find box, the current task pane, and the current
page.
Move to the task pane when a menu or toolbar is selected. Note You
may need to press CTRL+TAB more than once.
Open the menu of task pane options.
Reverse the sequence of task panes you opened.
Repeat the sequence of task panes you opened.
Close a menu if one is currently open, or go back to the current page.
Select the next option in the selected task pane.
Select the previous option in the selected task pane.
Move to the previous optionon a selected submenu; move between
options in a group of options.
Move to the next optionon a selected submenu; move between
options in a group of options.
Open the selected menu, or perform the action assigned to the
selected button.
Open a shortcut menu on a page; open a drop-down menu for the
selected task pane item.
Select the first command on the selected menu or submenu.
Select the last option on the selected menu or submenu.
Move to the top of the selected task pane list.
Move to the bottom of the selected task pane list.




Move to the current page from an open dialog box. Note Not all dialog
boxes support this behavior.
Move to the next option.
Move to the previous option.
Move to the next tab in a dialog box.
Move to the previous tab in a dialog box.
Move between options in a list or group of options.
Perform the action assigned to the selected button, or select or clear
the selected check box.
Open a closed listand move to a specific option in the list.
Select an option, or select or clear a check box.
Open the selected drop-down list.
Close the selected drop-down list or cancel a command, and then
close the dialog box.
Carry out the selected command.
Go to the previous folder.
Open the folder one level up from the selected folder.
Delete the selected folder or file.
Create a new subfolder in the open folder.
Switch between the Thumbnails, Tiles, Icons, List,Details, Properties,
and Preview views.
Display a shortcut menu for the selected folder or file.
Move between options or areas in a dialog box.
Open the Look in or Save in list.
Update the folder and file list in the Open File, Open Folder,or Save As
dialog box.




Move to the beginning of the entry.
Move to the end of the entry.
Move one character to the left.
Move one character to the right.
Move one word to the left.
Move one word to the right.
Select or cancel the selection one character to the left.
Select or cancel the selection one character to the right.
Select or cancel the selection one word to the left.
Select or cancel the selection one word to the right.
Select from the insertion point to the beginning of the entry.
Select from the insertion point to the end of the entry.




Display the OneNote Help task pane.
Move between the OneNote Help task pane, the Find box, and the
current page.
Select the next item in the OneNote Help task pane.
Select the previous item in the OneNote Help task pane.
Perform the action for the selected item.
In the table of contents and search results, select the next item.
In the table of contents and search results, select the previous item.
In the table of contents, expand the selected item.
In the table of contents, collapse the selected item.
Move back to the previous task pane.
Move forward to the next task pane.
Open the menu of task pane options.
Close or reopen a task pane.




Select the next hyperlink.
Select the previous hyperlink.
Perform the action for the selected hyperlink.
Move back to the previous Help topic.
Move forward to the next Help topic.
Print the current Help topic.
Scroll up, one line at a time, within the current Help topic.
Scroll down, one line at a time, within the current Help topic.
Scroll up, one page at a time, within the current Help topic.
Scroll down, one page at a time, within the current Help topic.
Change whether the Microsoft Office OneNote Help window appears
next to (tiled) or on top of (untiled) the OneNote program window.
Display a menu of commands for the Help window. This requires that
the Help window have active focus (click an item in the Microsoft
Office OneNote Help window).
Outlook 2007 Shortcuts

Basic Navigation
Shortcuts for Search
Shortcuts to Create Items or Files
Shortcuts for all Outlook 2007 Items
Shortcuts for Managing E-Mail
Shortcuts for Managing Calendar
Shortcuts for Contacts
Shortcuts for Managing Tasks
Shortcuts for Formatting Text
Shortcuts to add Web information to items
Shortcuts for Print Preview
Shortcuts for Send and Receive
Shortcuts for Working with Forms
Shortcut for Table View
Shortcuts for Calender View
Shortcuts for Date Navigator View
Shortcuts for Business Card / Address Card View
Shortcuts for Timeline view (Tasks or Journal)
Other Outlook 2007 Shortcuts

Basic Navigation
ctrl+1
ctrl+2
ctrl+3
ctrl+4
ctrl+5
ctrl+6
ctrl+7
ctrl+. / ctrl+,
f6 or ctrl+shift+tab


tab

arrow keys
ctrl+y
f3 or ctrl+e
alt+arrow up or ctrl+, oralt+page up
spacebar/ shift+spacebar
shift++ or -, respectively
arrow left or arrow right, respectively
shift+tab / ctrl+tab
alt+arrow left / alt+arrow right

ctrl+shift+w
>> back to top

Shortcuts for Search
ctrl+e
esc

ctrl+alt+a

ctrl+alt+w
ctrl+shift+f
ctrl+shift+p
f4
shift+f4

ctrl+h

ctrl+alt+k
>> back to top

Shortcuts to Create Items or Files
ctrl+shift+a
ctrl+shift+c
ctrl+shift+l
ctrl+shift+x
ctrl+shift+e
ctrl+shift+j
ctrl+shift+q
ctrl+shift+m
ctrl+shift+n
ctrl+shift+h
ctrl+shift+s
ctrl+t
ctrl+shift+p
ctrl+shift+k
ctrl+shift+u
>> back to top

Shortcuts for all Outlook 2007 Items
ctrl+s or shift+f12
alt+s
f12
ctrl+z or alt+backspace
ctrl+d
ctrl+p
ctrl+shift+y
ctrl+shift+v
ctrl+k
f7
ctrl+shift+g
ctrl+f
alt+s
f2
ctrl+l
ctrl+e
ctrl+r
>> back to top

Shortcuts for Managing E-Mail
ctrl+shift+i
ctrl+shift+o
ctrl+tab (with focus on the To box) and then tab to the
Accounts button
ctrl+k
alt+s
ctrl+r
ctrl+shift+r
ctrl+f
ctrl+alt+j
ctrl+shift+i
ctrl+ shift+s
ctrl+shift+n
ctrl+m or f9
arrow up / arrow down
ctrl+n
ctrl+shift+m
ctrl+o
ctrl+shift+b
ctrl+shift+o
insert
ctrl+shift+g
ctrl+q/ ctrl+u
ctrl+shift+w
f4
shift+f4
ctrl+enter
ctrl+p
ctrl+f
ctrl+alt+f
alt+enter
ctrl+alt+m
ctrl+alt+u
ctrl+b (when a Send/Receive is in progress)
>> back to top

Shortcuts for Managing Calendar
ctrl+n
ctrl+shift+a
ctrl+shift+q
ctrl+f
ctrl+r
ctrl+shift+r
alt+1 ..alt+9
alt+0
ctrl+g
alt+= or ctrl+alt+4
ctrl+arrow right / ctrl+arrow left
alt+arrow down / alt+arrow up
alt+page down / alt+page up
alt+home / alt+end
alt+- or ctrl+alt+3
ctrl+alt+2
ctrl+, or ctrl+shift+,
ctrl+. or ctrl+shift+.
ctrl+g
>> back to top

Shortcuts for Contacts
ctrl+shift+d
f3 or ctrl+e
f11
shift+letter
ctrl+a
ctrl+f
ctrl+j
ctrl+n
ctrl+shift+c
ctrl+o or ctrl+shift+enter
ctrl+shift+l
ctrl+p
f5
ctrl+y
ctrl+shift+b
ctrl+shift+f
ctrl+shift+.
esc
ctrl+shift+x
alt+d
alt+shift+1 .. 3
>> back to top

Shortcuts for Managing Tasks
alt+f2
alt+c
alt+d
ctrl+e
ctrl+y
ctrl+n
ctrl+shift+k
ctrl+shift+u
ctrl+o
ctrl+p
ctrl+a
ctrl+d
ctrl+f
shift+tab
ctrl+j
ctrl+z
insert
>> back to top

Shortcuts for Formatting Text
alt+o
ctrl+shift+p
shift+f3
ctrl+shift+k
ctrl+b
ctrl+shift+l
ctrl+i
ctrl+t/ ctrl+shift+t
ctrl+l
ctrl+e
ctrl+u
ctrl+[ or ctrl+shift+<
ctrl+] or ctrl+shift+>
ctrl+x / ctrl+c / ctrl+v
ctrl+shift+z or ctrl+spacebar
ctrl+shift+h
ctrl+shift+j
ctrl+shift+s
ctrl+t
ctrl+k
ctrl+l
ctrl+r
ctrl+shift+t
ctrl+q
>> back to top

Shortcuts to add Web information to items
Hold down ctrl and click the mouse button.
Hold down shift and click the mouse button.
ctrl+k
Press alt+f and then press V; To print an item in an
open window, press alt+f, press W, and then press V
>> back to top

Shortcuts for Print Preview
alt+p
alt+s or alt+u
alt+z
alt+c
>> back to top

Shortcuts for Send and Receive

f9


shift+f9
ctrl+m
ctrl+alt+s
>> back to top

Shortcuts for Working with Forms
ctrl+alt+shift+f12
ctrl+shift+f11
Click in an InfoPath folder, and then ctrl+n.
>> back to top

Shortcut for Table View
enter
ctrl+a
page down / page up
shift+arrow up or shift+arrow down, respectively
ctrl+arrow up or ctrl+arrow down, respectively
ctrl+spacebar
f5
ctrl+shift++
ctrl+-
shift++
ctrl+-
arrow up / arrow down
home / end
arrow right
ctrl+shift++
ctrl+-
>> back to top

Shortcuts for Calender View
alt+1..9 for number of days
alt+0
alt+-
alt+=
ctrl+tab or f6
shift+tab
arrow left / arrow right
alt+arrow down / alt+arrow up
home / end




arrow up / arrow down


page up / page down




shift+arrow up or shift+arrow down, respectively
With the cursor in the appointment: arrow keys


shift+arrow keys orshift+home or shift+end
With the cursor in the appointment, alt+shift+arrow
up or alt+shift+arrow down, respectively
alt+arrow down / alt+arrow up
>> back to top

Shortcuts for Date Navigator View
alt+home / alt+end
alt+arrow up / alt+arrow down
>> back to top

Shortcuts for Business Card / Address Card
View

a-z

arrow up / arrow down
home / end
page up / page down
arrow right / arrow left
ctrl+spacebar
shift+arrow up / arrow down

ctrl+shift+arrow up / arrow down
shift+home / shift+end
shift+page up / shift+page down

tab / shift+tab
enter
shift+enter
f2
enter
home / end
page up / page down
>> back to top


Shortcuts for Timeline view (Tasks or Journal)
arrow left / arrow right
shift+arrow left / shift+arrow right
ctrl+arrow left+spacebar /ctrl+arrow right+spacebar
enter
page up / page down
home / end


ctrl+home / ctrl+end

enter or arrow right
enter or arrow left
arrow up / arrow down
home / end


arrow left / arrow right


shift+tab


tab


>> back to top

Other Outlook 2007 Shortcuts
ctrl+shift+g
alt+d
alt+f11
alt+f8
>> back to top
>> Back to Table of Contents…




Switch to Mail.
Switch to Calendar.
Switch to Contacts.
Switch to Tasks.
Switch to Notes.
Switch to Folder List in Navigation Pane.
Switch to Shortcuts.
Switch to next or previous message (with message open).
Move between the Navigation Pane, the main Outlook window,
the Reading Pane, and the To-Do Bar.
Move between the Outlook window, the smaller panes in the
Navigation Pane, the Reading Pane, and the sections in the To-
Do Bar.
Move around within the Navigation Pane.
Go to a different folder.
Go to the Search box.
In the Reading Pane, go to the previous message.
In the Reading Pane, page down or up through text.
Expand or collapse a group (with a group selected) in the
Navigation Pane.
Collapse or expand a group in the e-mail message list.
Move to next or previous field in Reading Pane.
Go back to previous or forward to the next view in main Outlook
window.
Select the InfoBar and, if available, show the menu of
commands.




Find a message or other item.
Clear the search results.
Expand the search to include All Mail Items, All Calendar Items,
or All Contact Items, depending on the module you are in.
Expand the Search Query Builder.
Use Advanced Find.
Create a new Search Folder.
Search for text within a message or other item.
Find next during text search within a message or other item.
Find and replace text, symbols, or some formatting commands
within open items. Works in the Reading Pane on an open item.
Expand search to include the desktop.




Create an appointment.
Create a contact.
Create a distribution list.
Create a fax.
Create a folder.
Create a Journal entry.
Create a meeting request.
Create a message.
Create a note.
Create a new Microsoft Office document.
Post to this folder.
Post a reply in this folder.
Create a Search Folder.
Create a task.
Create a task request.




Save.
Save and close.
Save as.
Undo.
Delete an item.
Print.
Copy an item.
Move an item.
Check names.
Check spelling.
Flag for follow-up.
Forward.
Send or post or invite all.
Turn on editing in a field (except in icon view).
Left align text.
Center text.
Right align text.




Switch to Inbox.
Switch to Outbox.
Choose the account from which to send a message.
Check names.
Send.
Reply to a message.
Reply all to a message.
Forward a message.
Mark a message as not junk.
Display blocked external content (in a message).
Post to a folder.
Apply Normal style.
Check for new messages.
Go to the previous or next message.
Create a new message (when in Mail).
Create a new message (from any Outlook view).
Open a received message.
Open the Address Book.
Convert an HTML or RTF message to plain text.
Add a Quick Flag to an unopened message.
Display the Flag for Follow Up dialog box.
Mark as read or unread.
Show the menu to download pictures, change automatic
download settings, or add a sender to the Safe Senders List.
Find or replace.
Find next.
Send.
Print.
Forward.
Forward as attachment.
Show the properties for the selected item.
Mark for Download.
Clear Mark for Download.
Display Send/Receive progress.




Create a new appointment (when in Calendar).
Create a new appointment (in any Outlook view).
Create a new meeting request.
Forward an appointment or meeting.
Reply to a meeting request with a message.
Reply All to a meeting request with a message.
Show 1 thru 9 days in the calendar.
Show 10 days in the calendar.
Go to a date.
Switch to Month view.
Go to the next or previous day.
Go to the next or previous week.
Go to the next or previous month.
Go to the start or end of the week.
Switch to Full Week view.
Switch to Work Week view.
Go to previous appointment.
Go to next appointment.
Set up recurrence for an appointment or task.




Dial a new call.
Find a contact or other item.
Enter a name in the Search Address Books box.
In Table or List view of contacts, go to first contact that starts
with a specific letter.
Select all contacts.
Create a new message addressed to selected contact.
Create a Journal entry for the selected contact.
Create a new contact (when in Contacts).
Create a new contact (from any Outlook view).
Open a contact form for the selected contact.
Create a new distribution list.
Print.
Update a list of distribution list members.
Go to a different folder.
Open the Address Book.
Use Advanced Find.
In an open contact, open the next contact listed.
Close a contact.
Open a Web page for the selected contact (if one is included).
Open the Check Address dialog box.
In a contact form, under Internet, display the E-mail 1 .. 3
information.




Show or hide the To-Do Bar.
Accept a task request.
Decline a task request.
Find a task or other item.
Open the Go to Folder dialog box.
Create a new task (when in Tasks).
Create a new task (from any Outlook view).
Create a new task request.
Open selected item.
Print selected item.
Select all items.
Delete selected item.
Forward a task as an attachment.
Switch between the Navigation Pane, Tasks list, and To-Do Bar.
Open selected item as a Journal item.
Undo last action.
Flag an item or mark complete.




Display the Format menu.
Display the Font dialog box.
Switch case (with text selected).
Format letters as small capitals.
Make letters bold.
Add bullets.
Make letters italic.
Increase or decrease indent.
Left align.
Center.
Underline.
Increase font size.
Decrease font size.
Cut, copy, paste.
Clear formatting.
Delete the next word.
Stretch a paragraph to fit between the margins.
Apply styles.
Create a hanging indent.
Insert a hyperlink.
Left align a paragraph.
Right align a paragraph.
Reduce a hanging indent.
Remove paragraph formatting.




Edit a URL in the body of an item.
Specify a Web browser.
Insert a hyperlink.
Open Print Preview.




Print a print preview.
Open Page Setup from Print Preview.
Zoom.
Close Print Preview.




Start a send/receive for all defined Send/Receive groups with
Include this group in Send/Receive (F9) selected. This can
include headers, full items, specified folders, items less than a
specific size, or any combination that you define.
Start a send/receive for the current folder, retrieving full items
(header, item, and any attachments).
Start a send/receive.
Define Send/Receive groups.




Save Form Design.
Save Form Data.
Create a new Microsoft Office InfoPath form.




Open an item.
Select all items.
Go to the item at the bottom or at the top of the screen.
Extend or reduce the selected items by one item.
Go to the next or previous item without extending the
selection.
Select or cancel selection of the active item.
Refresh view.
Expand all groups (with a group selected) .
Collapse the group (with a group selected).
Expand a single selected group.
Collapse a single selected group.
Select the previous or next group (with a group selected).
Select the first or last group (with a group selected).
Select the first item on screen in an expanded group or the first
item off screen to the right (with a group selected).
Expand all groups .
Collapse all groups .




View from 1 through 9 days.
View 10 days.
Switch to week view.
Switch to month view.
Move between Calendar, TaskPad, and the Folder List.
Select the previous appointment.
Go to the previous or next day.
Go to the same day in the next or previous week.
Day View: Select the time that begins or ends your work day
Week View: Go to the start or end of work hours for the
selected day
Month View: Go to the first or last day of the week.
Day View: Select the previous or next block of time
Week View: Go up or down one page view in the selected day.
Day View: Select the previous or next block of time.
Week View: Go one page view up or down in the selected day.
Month View: Go to the same day of the week in the previous or
next page.
Day View: Extend or reduce the selected time.
Day View: Move an appointment up or down
Week View: Move the appointment up, down, left, or right. .
Week View: Change the duration of the selected block of time.

Day View: Change an appointment's start or end time.
Day View: Move selected item to the same day in the next or
previous week.




Go to the first or last day of the current week.
Go to the same day in the previous or next week.




One or more letters of the name that the card is filed under or
the name of the field that you are sorting by will select a specific
card in the list.
Select the previous or the next card.
Select the first or last card in the list.
Select the first card on the current or next page.
Select the closest card in the next or the previous column.
Select or cancel selection of the active card.
Extend the selection to the previous or next card and cancel
selection of cards after the starting point.
Extend the selection to the previous or next card, regardless of
the starting point.
Extend the selection to the first or last card in the list.
Extend the selection to the first or the last card on the previous
page.
Move to the next or previous field and, from the last field of a
card, move to the first field in the next card.
Move to the next field, or add a line to a multiline field.
Move to the previous field without leaving the active card.
Display the insertion point in the active field to edit text.
In a field: Add a line in a multiline field.
In a field: Move to the beginning or to the end of a line.
Move to the beginning or end of a multiline field.




Select the next or previous item.
Select several adjacent items.
Select several nonadjacent items.
Open the selected items.
Display the items one screen above or below the items on
screen.
Select the first or last item on the timeline (if items are not
grouped) or the first item in the group.
Display (without selecting) the first or last item on the timeline
(if items are not grouped) or the first item in the group.
With Group Selected: Expand the group.
With Group Selected: Collapse the group.
With Group Selected: Select the previous or next group.
With Group Selected: Select the first or last group on the
timeline.
When time unit on time scale for days is selected: Move back or
forward in increments of time that are the same as those shown
on the time scale.
When time unit on time scale for days is selected: When the
lower time scale is selected, select the upper time scale.
When the upper time scale is selected, select the lower time
scale. When the lower time scale is selected, select the first item
on screen or the first group on screen if items are grouped.




Open the Flag for Follow Up dialog box to assign a flag.
Delete the selected category from the list in the Color
Categories dialog bo.
Open Visual Basic Editor.
Play macro.
PowerPoint 2007 Shortcuts

Show PowerPoint Presentation with Shortcuts
Work with Text and Objects
Basic Text Navigation and Formatting
Change Fonts and Formatting
Manage Open and Save As dialog boxes
PowerPoint Task Panes
Move around in Tables
Manage Smart Tags
Microsoft Office basics applicable to PowerPoint
2007
Work with Dialog Boxes
Work with the Selection pane.

Show PowerPoint Presentation with
f5
n, enter, page down,arrow right, arrow down,
or spacebar
p, page up, arrow left,arrow up, or backspace
number+enter
b or .
w or ,
s
esc or -
e
h
t
o
m
1+enter
ctrl+p
ctrl+a
ctrl+h
ctrl+u
shift+f10
tab
shift+tab
enter while a hyperlink is selected
>> back to top

Work with Text and Objects
alt+shift+arrow left
alt+shift+arrow right
alt+shift+arrow up
alt+shift+arrow down
alt+shift+1
alt+shift++
alt+shift+-
shift+arrow right
shift+arrow left
ctrl+shift+arrow right
ctrl+shift+arrow left
shift+arrow up
shift+arrow down
esc
tab or shift+tab until the object you want is selected
enter
ctrl+a (on the Slides tab)
ctrl+a (in the Slide Sorter view)
ctrl+a (On the Outline tab)
backspace
ctrl+backspace
delete
ctrl+delete
ctrl+x
ctrl+c
ctrl+v
ctrl+z
ctrl+y
ctrl+shift+c
ctrl+shift+v
ctrl+alt+v
>> back to top

Basic Text Navigation and Formatting
ctrl+shift+f
ctrl+shift+p
ctrl+shift+>
ctrl+shift+<
arrow left
arrow right
arrow up
arrow down
ctrl+arrow left
ctrl+arrow right
end
home
ctrl+arrow up
ctrl+arrow down
ctrl+end
ctrl+home

ctrl+enter

shift+f4
ctrl+f
ctrl+h
shift+f4
tab
shift+tab
arrow down
arrow up
ctrl+tab
enter
tab at the end of the last row
>> back to top

Change Fonts and Formatting
ctrl+shift+f
ctrl+shift+p
ctrl+shift+>
ctrl+shift+<
ctrl+t
shift+f3
ctrl+b
ctrl+u
ctrl+i
ctrl+=
ctrl+shift++
ctrl+spacebar
ctrl+k
ctrl+shift+c
ctrl+shift+v
ctrl+e
ctrl+j
ctrl+L
ctrl+r
>> back to top

Manage Open and Save As dialog boxes
alt+1
alt+2
alt+3 or delete
alt+4
alt+5
alt+L
shift+f10
tab
f4 or alt+i
f5
>> back to top

PowerPoint Taks Panes
f6
tab, shift+tab
ctrl+arrow down
arrow down or arrow up
spacebar or enter
shift+f10
home, end
page up, page down
home, end
ctrl+spacebar, c
alt+h, f, o
>> back to top

Move around in Tables
tab
shift+tab
arrow down
arrow up
ctrl+tab
enter
tab at the end of the last row
alt, j, d, a, and thenpP
>> back to top

Manage Smart Tags
alt+shift+f10
arrow down
arrow up
enter
esc
>> back to top
Microsoft Office basics applicable to
alt+tab
alt+shift+tab
ctrl+w or ctrl+f4
ctrl+f5
f6
shift+f6
ctrl+f6
ctrl+shift+f6

ctrl+f7

ctrl+f8

ctrl+f9
ctrl+f10
print screen
alt+print screen
>> back to top

Work with Dialog Boxes
tab
shift+tab
ctrl+tab
ctrl+shift+tab
alt+arrow down
First letter of an option in a drop-down list
arrow keys
esc
spacebar
alt+ the letter underlined in an option
enter
home
end
arrow left, arrow right
ctrl+arrow left
ctrl+arrow right
shift+arrow left
shift+arrow right
ctrl+shift+arrow left
ctrl+shift+arrow right
shift+home
shift+end
>> back to top

Work with the Selection pane.
f6
shift+f10
arrow up or arrow down
arrow left
arrow right
* (on numeric keypad only)
+ (on numeric keypad only)
- (on numeric keypad only)
shift+arrow up orshift+arrow down
spacebar or enter
shift+spacebar orshift+enter
ctrl+shift+f
ctrl+shift+b
ctrl+shift+s
f2
tab or shift+tab
alt+shift+1
alt+shift+9
>> back to top
>> Back to Table of Contents…




Start the presentation from the beginning.
Perform the next animation or advance to the next slide.
Perform the previous animation or return to the previous slide.
Go to slide number.
Display a blank black slide, or return to the presentation from a blank
black slide.
Display a blank white slide, or return to the presentation from a blank
white slide.
Stop or restart an automatic presentation.
End a presentation.
Erase on-screen annotations.
Go to the next slide, if the next slide is hidden.
Set new timings while rehearsing.
Use original timings while rehearsing.
Use a mouse click to advance while rehearsing.
Return to the first slide.
Redisplay hidden pointer or change the pointer to a pen.
Redisplay hidden pointer or change the pointer to an arrow.
Hide the pointer and navigation button immediately.
Hide the pointer and navigation button in 15 seconds.
Display the shortcut menu.
Go to the first or next hyperlink on a slide.
Go to the last or previous hyperlink on a slide.
Perform the "mouse click" behavior of the selected hyperlink.




Promote a paragraph.
Demote a paragraph.
Move selected paragraphs up.
Move selected paragraphs down.
Show heading level 1.
Expand text below a heading.
Collapse text below a heading.
Select one character to the right.
Select one character to the left.
Select to the end of a word.
Select to the beginning of a word.
Select one line up.
Select one line down.
Select an object (with text selected inside the object).
Select an object (with an object selected).
Select text within an object (with an object selected).
Select all objects.
Select all slides.
Select all text.
Delete one character to the left.
Delete one word to the left.
Delete one character to the right.
Delete one word to the right.
Cut selected object.
Copy selected object.
Paste cut or copied object.
Undo the last action.
Redo the last action.
Copy formatting only.
Paste formatting only.
Paste special.




Change the font.
Change the font size.
Increase the font size of the selected text.
Decrease the font size of the selected text.
Move one character to the left.
Move one character to the right.
Move one line up.
Move one line down.
Move one word to the left.
Move one word to the right.
Move to the end of a line.
Move to the beginning of a line.
Move up one paragraph.
Move down one paragraph.
Move to the end of a text box.
Move to the beginning of a text box.
In Microsoft Office PowerPoint, move to the next title or body text
placeholder. If it is the last placeholder on a slide, this will insert a new
slide with the same slide layout as the original slide.
Repeat the last Find action.
Open the Find dialog box.
Open the Replace dialog box.
Repeat the last Find action.
Move to the next cell in table.
Move to the preceding cell in table.
Move to the next row in table.
Move to the preceding row in table.
Insert a tab in a cell in table.
Start a new paragraph in table.
Add a new row at the bottom of the table in table.




Open the Font dialog box to change the font.
Open the Font dialog box to change the font size.
Increase the font size.
Decrease the font size.
Open the Font dialog box to change the formatting of characters.
Change the case of letters between sentence, lowercase, or uppercase.
Apply bold formatting.
Apply an underline.
Apply italic formatting.
Apply subscript formatting (automatic spacing).
Apply superscript formatting (automatic spacing).
Remove manual character formatting, such as subscript and superscript.
Insert a hyperlink.
Copy formats.
Paste formats.
Center a paragraph.
Justify a paragraph.
Left align a paragraph.
Right align a paragraph.




Go to the previous folder.
Up One Level button: Open the folder up one level above the open
folder. button: Delete the selected folder or file.
Delete
Create New Folder button: Create a new folder.
Views button: Switch among available folder views.
Tools button: Show the Tools menu.
Display a shortcut menu for a selected item, such as a folder or file.
Move between options or areas in the dialog box.
Open the Look in list.
Refresh the file list.




Move a task pane from another pane in the program window (clockwise
direction). You may need to press F6 more than once
When a task pane is active, select the next or previous option in the task
pane, respectively.
Display the full set of commands on the task pane menu.
Move among choices on a selected submenu; move among certain
options in a group of options in a dialog box.
Open the selected menu, or perform the action assigned to the selected
button.
Open a shortcut menu; open a drop-down menu for the selected gallery
item.
When a menu or submenu is visible, select the first or last command,
respectively, on the menu or submenu.
Scroll up or down in the selected gallery list, respectively.
Move to the top or bottom of the selected gallery list, respectively.
Close a task pane.
Open the Clipboard.




Move to the next cell.
Move to the preceding cell.
Move to the next row.
Move to the preceding row.
Insert a tab in a cell.
Start a new paragraph.
Add a new row at the bottom of the table.
Launch the Selection pane.




Display the menu or message for a smart tag. If more than one smart tag
is present, switch to the next smart tag and display its menu or message.
Select the next item on a smart tag menu.
Select the previous item on a smart tag menu.
Perform the action for the selected item on a smart tag menu.
Close the smart tag menu or message.
Switch to the next window.
Switch to the previous window.
Close the active window.
Restore the size of the active window after you maximize it.
Move a task pane from another pane in the program window (clockwise
direction). You may need to press F6 more than once
Move to a pane from another pane in the program window
(counterclockwise direction).
When more than one window is open, switch to the next window.
Switch to the previous window.
When a document window is not maximized, perform the Move
command (on the Control menu for the window). Use the arrow keys to
move the window and when finished, press ESC.
When a document window is not maximized, perform the Size command
(on the Control menu for the window). Press the arrow keys to resize
the window and when an icon (works for only some Microsoft Office
Minimize a window to finished, press ESC.
programs).
Maximize or restore a selected window.
Copy a picture of the screen to the Clipboard.
Copy a picture of the selected window to the Clipboard.




Move to the next option or option group.
Move to the previous option or option group.
Switch to the next tab in a dialog box.
Switch to the previous tab in a dialog box.
Open a selected drop-down list.
Open the list if it is closed and move to an option in the list.
Move between options in an open drop-down list, or between options in
a group of options.
Close a selected drop-down list; cancel a command and close a dialog
box.
Perform the action assigned to the selected button; select or clear the
selected check box.
Select an option; select or clear a check box.
Perform the action assigned to a default button in a dialog box.
Move to the beginning of the entry.
Move to the end of the entry.
Move one character to the left or right, respectively.
Move one word to the left.
Move one word to the right.
Select or cancel selection one character to the left.
Select or cancel selection one character to the right.
Select or cancel selection one word to the left.
Select or cancel selection one word to the right.
Select from the cursor to the beginning of the entry.
Select from the cursor to the end of the entry.
Cycle the focus through the different panes.
Display the context menu.
Move the focus to a single item or group.
Move the focus from an item in a group to its parent group.
Move the focus from a group to the first item in that group.
Expand a focused group and all its child groups.
Expand a focused group.
Collapse a focused group.
Move the focus to an item and select it.
Select a focused item.
Cancel selection of a focused item.
Move a selected item forward.
Move a selected item backward.
Show or hide a focused item.
Rename a focused item.
Switch the keyboard focus within the Selection pane between tree view
and the Show All and Hide All buttons.
Collapse all groups.
Expand all groups.
Projects 2007 Shortcuts

Use the Network Diagram view
Navigate views and windows
Outline a project
Select and edit in a dialog box
Select and edit in a sheet view
Select and edit in the entry bar
Use a timescale

Use the Network Diagram view
arrow keys
shift+arrow keys

ctrl+arrow keys


home and end respectively

ctrl+home and ctrl+end respectively
page up and page down respectively
ctrl+page up or ctrl+page downrespectively
enter and shift+enter respectively
>> back to top

Navigate views and windows
alt+spacebar
f2
f10 or alt
alt+- (Hyphen)
shift+f6
alt+f4
f3
alt+f3
shift+f11
shift+backspace
shift+f3
f6
shift+f2
shift+f8
ctrl+f9
f8
alt+arrow keys
>> back to top
Outline a project
alt+shift+arrow right andalt+shift+arrow left respectively

alt+shift+= or alt+shift++ (Plus sign on numeric keypad)
alt+shift+- (Hyphen) oralt+shift+- (Minus Sign on Numeric
Keypad)
alt+shift+* (asterisk on the numeric keypad)
>> back to top

Select and edit in a dialog box
arrow keys
alt+1 (left) or alt+2 (right)
enter
shift+enter
>> back to top

Select and edit in a sheet view
ctrl+delete
ctrl+x, ctrl+c, ctrl+v
ctrl+d
ctrl+f or shift+f5
shift+f4
f5
ctrl+f2 and ctrl+shift+f2respectivdely
shift+backspace
ctrl+z
alt+home and alt+end respectively
alt+arrow left and alt+arrow rightrespectively
home and end respectively orctrl+arrow
left and ctrl+arrow rightrespectively
ctrl+arrow up and ctrl+arrow downrespectively
ctrl+home and ctrl+end respectively
ctrl+tab or ctrl+shift+tab
tab
spacebar
ctrl+r
shift+page down and shift+page uprespectively
shift+arrow down and shift+arrow uprespectively
shift+home and shift+endrespectivewly
ctrl+shift+home and ctrl+shift+endrespectively
ctrl+shift+arrow up andctrl+shift+arrow
down respectively
ctrl+shift+spacebar
ctrl+spacebar
shift+spacebar
enter and shift+enter respectively
tab and shift+tab respectively
>> back to top

Select and edit in the entry bar
enter
esc
backspace
delete
ctrl+delete
shift+end
shift+home
insert
>> back to top

Use a timescale
alt+page up and alt+page downrespectively
alt+home and alt+end respectively
alt+arrow left and alt+arrow rightrespectively
ctrl+ / (slash on the numeric keypad)
ctrl+* (asterisk on the numeric keypad)
>> back to top
>> Back to Table of Contents…




Move to a different Network Diagram box.
Add Network Diagram boxes to the selection.
Move a Network Diagram box. Note: Manual positioning must be set
first. Click Layout on the Format menu, and then click Allow manual
box positioning.
Move to the leftmost or rightmost Network Diagram box in the
project.
Move to the top or lowest Network Diagram box in the view or project.
Move up or down one window height.
Move left or right one window width.
Select the next field in the Network Diagram box.




Activate the Control menu.
Activate the entry bar to edit text in a field.
Activate the menu bar.
Activate the project control menu.
Activate the split bar.
Close the program window.
Display all filtered tasks or all filtered resources.
Display the Column Definition dialog box.
Open a new window.
Reduce a selection to a single field.
Reset sort order to ID order.
Select a drawing object.
Display task, resource or assignment information.
Turn on or off the Add To Selection mode.
Turn on or off Auto Calculate.
Turn on or off the Extend Selection mode.
Move left, right, up, or down to view different pages in the Print
Preview window.
Indent the selected task.

Show subtasks.

Hide subtasks.
Show all tasks.




Move between fields at the bottom of a form.
Move into tables at the bottom of a form.
Move to the next task or resource.
Move to the previous task or resource.




Clear or reset the selected field.
Cut, Copy, Paste selected data
Fill down.
Display the Find dialog box.
In the Find dialog box, continue to the next instance of the search
results.
Use the Go To command (Edit menu).
Link or unlink tasks.
Reduce the selection to one field.
Undo the last action.
Move to the beginning or end of a project (timescale).
Move the timescale left or right
Move to the first field or last field in a row.
Move to the first or last row
Move to the first or last field of the first row.
Move focus between the side pane and the view on the right side.
Select different controls in the side pane if focus is in the side pane.
Select or clear check boxes and option buttons if focus is in the side
pane.
Update the Project Guide.
Extend the selection up or down one page.
Extend the selection down or up one row.
Extend the selection to the first or last field in a row.
Extend the selection to the start or end of the information.
Extend the selection to the first or last row.
Select all rows and columns.
Select a column.
Select a row.
Move within a selection down or up one field.
Move within a selection right or left one field.




Accept an entry.
Cancel an entry.
Delete one character to the left.
Delete one character to the right.
Delete one word to the right.
Extend the selection to the end of the text.
Extend the selection to the start of the text.
Turn on or off Overtype mode.




Move the timescale left or right one page.
Move the timescale to beginning or end of the project.
Scroll the timescale left or right
Show smaller time units.
Show larger time units.
Publisher 2007 Shortcuts
Edit or format text
Copy text formats
Copy, cut, paste or delete text or objects
Undo or redo an action
Nudge an object
Zoom
Layer objects
Snap objects
Select or group objects
Make an object transparent
Show or hide boundaries or guides
Insert an object
Select or insert pages
Move between pages

Edit or format text

F3 or CTRL+F or SHIFT+F4



CTRL+H

F7
SHIFT+F7


CTRL+A


CTRL+B
CTRL+I
CTRL+U

CTRL+SHIFT+K

CTRL+SHIFT+S
CTRL+SHIFT+F
CTRL+SHIFT+P
CTRL+SHIFT+C
CTRL+SHIFT+V
CTRL+SHIFT+Y
CTRL+SPACEBAR
CTRL+=
CTRL+SHIFT+=
CTRL+SHIFT+]
CTRL+SHIFT+[
CTRL+]
CTRL+[
CTRL+SHIFT+>
CTRL+SHIFT+<
CTRL+E
CTRL+L
CTRL+R
CTRL+J


CTRL+SHIFT+D


CTRL+SHIFT+J

CTRL+SHIFT+H
ALT+SHIFT+T
ALT+SHIFT+D
ALT+SHIFT+P

CTRL+SHIFT+I

CTRL+SHIFT+0 (zero)
CTRL+1
CTRL+2
CTRL+5
>>back to top

Copy text formats
CTRL+SHIFT+C
CTRL+SHIFT+V
>>back to top

Copy, cut, paste or delete text or objects
CTRL+C or CTRL+INSERT
CTRL+X or SHIFT+DELETE
CTRL+V or SHIFT+INSERT
CTRL+SHIFT+X
>>back to top

Undo or redo an action
CTRL+Z or ALT+BACKSPACE
CTRL+Y or F4
ESC




>>back to top

Nudge an object
Arrow keys

ALT+Arrow keys
>>back to top

Zoom
F9
CTRL+SHIFT+L
>>back to top

Layer objects
ALT+F6
ALT+SHIFT+F6
>>back to top

Snap objects
CTRL+SHIFT+W
>>back to top

Select or group objects
CTRL+A
CTRL+SHIFT+G
>>back to top

Make an object transparent
CTRL+T

>>back to top

Show or hide boundaries or guides
CTRL+SHIFT+O
CTRL+F7
CTRL+SHIFT+F7
>>back to top

Insert an object




CTRL+ENTER
>>back to top

Select or insert pages




F5 or CTRL+G
CTRL+SHIFT+N
CTRL+SHIFT+U
>>back to top

Move between pages
F5 or CTRL+G
CTRL+PAGE DOWN
CTRL+PAGE UP
CTRL+M
>>back to top
>> Back to Table of Contents…




Display the Find and Replace task pane, with
the Find option selected under Find or Replace. These
keyboard shortcuts might not work if another task pane is
already open.
Display the Find and Replace task pane, with
the Replace option selected under Find or Replace. These
keyboard shortcuts might not work if another task pane is
already open.
Check spelling.
Display the Research task pane to find synonyms.
If there is an insertion point in a text box, this keyboard
shortcut selects all text in the current story?�(story: Text
that's contained within a single text box or a chain of linked
text boxes.). If there is no insertion point in any text box, it
selects all the objects on a page.
Make text bold.
Italicize text.
Underline text.
Make text small capital letters, or return small capital letters
to upper and lower case.This keyboard shortcut is not
available in Web view.
Select the Style box on the Formatting toolbar.
Select the Font box on the Formatting toolbar.
Select the Font Size box on the Formatting toolbar.
Copy formatting.
Paste formatting.
Turn Special Characters on or off.
Return character formatting to the current text style.
Apply or remove subscript formatting.
Apply or remove superscript formatting.
Increase space between letters in a word (kerning).
Decrease space between letters in a word (kerning).
Increase font size by 1.0 point.
Decrease font size by 1.0 point.
Increase to the next size in the Font Size box.
Decrease to the next size in the Font Size box.
Set center alignment for a paragraph.
Set left-alignment for a paragraph.
Set right-alignment for a paragraph.
Set justified alignment for a paragraph.
Set distributed alignment for a paragraph. This keyboard
shortcut is only available if support for Japanese, Simplified
Chinese, Traditional Chinese, or Korean is enabled through
Microsoft Office Language Settings.
Set newspaper alignment for a paragraph (East Asian
languages only).
Display the Hyphenation dialog box. This keyboard shortcut
is not available in Web view.
Insert the current time.
Insert the current date.
Insert the current page number.
Display the Mail and Catalog Merge task pane open to step
3 of the mail merge procedure, if you have previously
specified a data source.
Insert a zero-width non-breaking space.
Set the current paragraph to single spacing.
Set the current paragraph to double spacing.
Set the current paragraph to 1.5 line spacing.




Copy formatting from text.
Apply copied formatting to text.




Copy the selected text or object.
Cut the selected text or object.
Paste text or an object.
Delete selected object.




Undo the last action.
Redo the last action.
If text is selected, deselects the text, but the object that
contains the text remains selected.
If an object is selected, deselects the object.
If an object within a group is selected, deselects the object
but the group remains selected.
If text within a grouped object is selected, selects the object
within the group.
If the Preview Gallery is open, closes the Preview Gallery.




Nudge a selected object up, down, left, or right.
If the selected object has an insertion point in its text,
nudges the selected object up, down, left, or right.




Switch between the current view and the actual size.
Zoom to full page view.




Bring object to front.
Send object to back.




Turn Snap to Guides on or off.




Select all objects on the page.
Group selected objects, or ungroup grouped objects.




Switch between making an object transparent or opaque
(with a white fill).




Turn Boundaries and Guides on or off.
Turn Horizontal Baseline Guides on or off. This keyboard
shortcut is not available in Web view.
Turn Vertical Baseline Guides on or off . This keyboard
shortcut is not available in Web view.




To use this keyboard shortcut, you must first select
the Objects Toolbar or the Insert menu.
To use this keyboard shortcut from the Objects Toolbar ,
first press ALT to select the menu bar, and then press
CTRL+TAB until the Objects Toolbar is selected. Then press
TAB or SHIFT+TAB to select the button for the type of object
you want to insert in your publication.
To use this shortcut key from the Insert menu, first press
ALT+I, and then use the DOWN ARROW key to select the
menu item for the type of object you want to insert.
Insert an object of the type selected on the Objects
Toolbar or Insert menu.




If your publication is in two-page spread view, these
commands will apply to the selected two-page spread. If
your publication is not in two-page spread view, these
commands will apply only to the selected page.
Display the Go To Page dialog box.
Insert a page after the selected page.
Insert duplicate page after the selected page.




Display the Go To Page dialog box.
Go to the next page.
Go to the previous page.
Switch between the current page and the master page.
Visio 2007 Shortcuts
Help in Visio
In the Help task pane
In the Help window
Access and use menus and toolbars
File menu
Edit menu
View menu
Insert menu
Format menu
Tools menu
Shape menu
Window menu
Standard toolbar
Drawing toolbar
Picture toolbar
Access and use task panes
Use dialog boxes
Use edit boxes within dialog boxes
Use the Open, Save As, and Insert Picture dialog
boxes
Program window
Drawing window
Shapes and Stencils
Work with master shapes in a stencil
Work with stencils in edit mode
Edit text
Format text
Align text
Zoom

Help in Visio
F1
>>back to top

In the Help task pane
F6
TAB
SHIFT+TAB
ENTER
DOWN ARROW and UP ARROW

RIGHT ARROW and LEFT ARROW
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+SPACEBAR
CTRL+F1
CTRL+RIGHT ARROW
CTRL+LEFT ARROW
>>back to top

In the Help window
TAB


SHIFT+TAB


ENTER
ALT+LEFT ARROW
ALT+RIGHT ARROW
CTRL+P or CTRL+SHIFT+F12 or CTRL+ALT+SHIFT+F2

UP ARROW and DOWN ARROW

PAGE UP and PAGE DOWN

ALT+U


SHIFT+F10 or Application

>>back to top

Access and use menus and toolbars

F10 or ALT




SHIFT+F10 or Application




TAB or SHIFT+TAB
CTRL+TAB or CTRL+SHIFT+TAB


ENTER
ALT+SPACEBAR

DOWN ARROW or UP ARROW


LEFT ARROW or RIGHT ARROW


HOME or END

ESC
SHIFT+DOWN ARROW
CTRL+DOWN ARROW

Note You can use the keyboard to select any menu
command on the menu bar. Press ALT to select the
menu bar. Press the letter that is underlined in the
menu name that contains the command you want.
In the menu that appears, press the letter
underlined in the command name that you want.
>>back to top

File menu
CTRL+N

CTRL+O or CTRL+F12 or CTRL+ALT+F2
CTRL+F4
CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
F12 or ALT+F2
SHIFT+F5
CTRL+F2
CTRL+P
>>back to top

Edit menu
CTRL+Z or ALT+BACKSPACE
CTRL+Y or ALT+SHIFT+BACKSPACE
F4
CTRL+X or SHIFT+DELETE
CTRL+C or CTRL+INSERT
CTRL+V or SHIFT+INSERT
DELETE
CTRL+A
CTRL+D
CTRL+F
SHIFT+F4
>>back to top

View menu
CTRL+F1

F5
CTRL+SHIFT+I
CTRL+W
>>back to top

Insert menu
CTRL+F9

CTRL+K
>>back to top

Format menu
F11
SHIFT+F11
CTRL+F11
F3
SHIFT+F3
>>back to top

Tools menu
F7

ALT+F9


SHIFT+F9
F9


ALT+F8

ALT+F11


ALT+Q

>>back to top

Shape menu
CTRL+G or CTRL+SHIFT+G

CTRL+SHIFT+U

CTRL+SHIFT+F

CTRL+SHIFT+B

CTRL+L

CTRL+R

CTRL+H

CTRL+J

F8
>>back to top

Window menu
SHIFT+F7

CTRL+SHIFT+F7
ALT+F7 or CTRL+ALT+F7
>>back to top

Standard toolbar
CTRL+SHIFT+P
CTRL+1
CTRL+3
CTRL+SHIFT+1
CTRL+2
CTRL+SHIFT+4
CTRL+SHIFT+3
>>back to top

Drawing toolbar
CTRL+8
CTRL+9
CTRL+6
CTRL+7
CTRL+5
CTRL+4
>>back to top

Picture toolbar
CTRL+SHIFT+2
>>back to top

Access and use task panes
CTRL+F1


F6


Note If pressing F6 doesn't display the task pane
you want, try pressing ALT to place focus on the
menu bar, and then pressing CTRL+TAB to move to
the task pane.


CTRL+TAB


CTRL+SPACEBAR
ALT+HOME
ALT+LEFT ARROW
ALT+RIGHT ARROW
ESC
TAB or SHIFT+TAB

DOWN ARROW or UP ARROW

SPACEBAR or ENTER
SHIFT+F10 or Application


HOME or END
>>back to top

Use dialog boxes
TAB
SHIFT+TAB
CTRL+TAB
CTRL+SHIFT+TAB
Arrow keys

SPACEBAR
First letter of an option in a drop-down list
ALT+ the letter underlined in an option
ALT+DOWN ARROW
ESC
ENTER
>>back to top

Use edit boxes within dialog boxes
An edit box is a blank field in which you type or
paste an entry, such as your user name or the path
(path: The route that the operating system uses to
locate a folder or file; for example, C:\House
finances\March.doc.) to a folder.
HOME
END
LEFT ARROW or RIGHT ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
SHIFT+LEFT ARROW
SHIFT+RIGHT ARROW
CTRL+SHIFT+LEFT ARROW
CTRL+SHIFT+RIGHT ARROW
SHIFT+HOME

SHIFT+END
>>back to top
Use the Open, Save As, and Insert Picture
dialog boxes
The Open, Save As, and Insert Picture dialog boxes
support standard dialog box keyboard shortcuts.
(To view standard shortcuts for dialog boxes, refer
to the Use dialog boxes and Use edit boxes within
dialog boxes sections in this topic.) These dialog
boxes also support the following shortcuts.

CTRL+O or CTRL+F12 or CTRL+ALT+F2
F12 or ALT+F2
ALT+1
ALT+2

ALT+3
ALT+4
ALT+5
ALT+6
ALT+7 or ALT+L
SHIFT+F10 or Application
TAB
F4
ALT+I
F5
>>back to top

Program window
ALT+F10
ALT+F5
ALT+TAB
ALT+SHIFT+TAB
>>back to top

Drawing window
CTRL+TAB or CTRL+F6
CTRL+SHIFT+TAB or CTRL+SHIFT+F6
ALT+ENTER
CTRL+F4
CTRL+F10
CTRL+F5

F6

CTRL+PAGE DOWN or CTRL+ALT+TAB
CTRL+PAGE UP or CTRL+ALT+SHIFT+TAB
CTRL+ALT+P
PRINT SCREEN
ALT+PRINT SCREEN
>>back to top

Shapes and Stencils
TAB

Note You cannot move to shapes that are
protected against selection or on a locked layer.
SHIFT+TAB
ENTER
Note To select multiple shapes, use the arrow keys
to bring focus to the first shape you want to select
and press ENTER. Hold down SHIFT while you press
TAB to bring focus to another shape. When the
focus rectangle is over the shape you want, press
ENTER to add that shape to the selection. Repeat
for each shape you want to select.
ESC
F2
Note SCROLL LOCK must be turned off.
ARROW KEYS
SHIFT+ARROW KEYS
ALT+SHIFT+F10
>>back to top

Work with master shapes in a stencil

ARROW KEYS


HOME
END
PAGE UP
PAGE DOWN
CTRL+C or CTRL+INSERT
CTRL+V or SHIFT+INSERT
Note The custom stencil must first be opened for
editing. To open a stencil for editing, press
ALT+ENTER, and then press E.
CTRL+A
Note To select multiple master shapes, use the
arrow keys to bring focus to the first master shape
you want. Hold down SHIFT while you press the
arrow keys to bring focus to another master. When
the focus rectangle is over the master you want,
press ENTER to add that master to the selection.
Repeat for each master you want to select.
SHIFT+ENTER
ESC
CTRL+ENTER
Note To automatically insert and connect a master
shape to an existing shape in your drawing, first
select the shape you want the new shape to be
connected to in the drawing. Select the Connector
Tool on the Standard toolbar, and then select the
master shape on the stencil and press CTRL+ENTER.
>>back to top

Work with stencils in edit mode
ALT+ENTER, E


DELETE


CTRL+X or SHIFT+DELETE
F2
>>back to top

Edit text
RIGHT ARROW or LEFT ARROW
DOWN ARROW or UP ARROW
CTRL+RIGHT ARROW or CTRL+LEFT ARROW
CTRL+DOWN ARROW or CTRL+UP ARROW
CTRL+A
SHIFT+RIGHT ARROW or SHIFT+LEFT ARROW
CTRL+SHIFT+RIGHT ARROW or CTRL+SHIFT+LEFT
ARROW
SHIFT+DOWN ARROW or SHIFT+UP ARROW
CTRL+SHIFT+DOWN ARROW or CTRL+SHIFT+UP
ARROW
CTRL+BACKSPACE

CTRL+SHIFT+H


CTRL+SHIFT+W

>>back to top

Format text
CTRL+B
CTRL+I
CTRL+U
CTRL+SHIFT+D
CTRL+SHIFT+A
CTRL+SHIFT+K
CTRL+SHIFT+,
CTRL+SHIFT+.
CTRL+=
CTRL+SHIFT+=
>>back to top

Align text
CTRL+SHIFT+L
CTRL+SHIFT+C
CTRL+SHIFT+R
CTRL+SHIFT+J
CTRL+SHIFT+T
CTRL+SHIFT+M
CTRL+SHIFT+V
>>back to top

Zoom
ALT+F6
ALT+SHIFT+F6
>>back to top
>> Back to Table of Contents…




Display the Help task pane from a Visio window or a context-
sensitive topic from a Visio dialog box.




Switch between the Help task pane and the active application.
Select the next item in the Help task pane.
Select the previous item in the Help task pane.
Perform the action for the selected item.
In a table of contents, select the next and previous item,
respectively.
In a table of contents, expand and collapse the selected item,
respectively.
Move back to the previous task pane.
Move forward to the next task pane.
Open the menu of task panes.
Close and reopen the current task pane.
Expand a +/- list.
Collapse a +/- list.




Select the next hidden text or hyperlink, or Show All or Hide All at
the top of a topic.

Select the previous hidden text or hyperlink, or the Browser View
button at the top of a Microsoft Office Online Web site article.
Perform the action for the selected Show All, Hide All, hidden text,
or hyperlink.
Move back to the previous Help topic.
Move forward to the next Help topic.
Print the current Help topic as it appears on the screen.
Scroll small amounts up and down, respectively, within the
currently displayed Help topic.
Scroll larger amounts up and down, respectively, within the
currently displayed Help topic.
Change whether the Help window appears connected to (docked)
or separate from (floating) the active application.
Display a menu of commands for the Help window; requires that
the Help window have active focus (click an item in the Help
window).




Select the menu bar (menu bar: The horizontal bar below the title
bar that contains the names of menus. A menu bar can be the built-
in menu bar or a custom menu bar.), or close an open menu and
submenu at the same time.

Display the shortcut menu (shortcut menu: A menu that shows a
list of commands relevant to a particular item. To display a shortcut
menu, right-click an item or press SHIFT+F10.) for the selected item.
When a toolbar (toolbar: A bar with buttons and options that you
use to carry out commands. To display a toolbar, press ALT and
then SHIFT+F10.) or menu bar is selected, select the next or
previous button or menu.
Select a task pane or toolbar after pressing F10 or ALT to select the
menu bar. Pressing the keys repeatedly moves the focus among
the open toolbars, menu bars, and task pane.
Open the selected menu, or perform the action for the selected
button or command.
Display the title bar shortcut menu.
When a menu or submenu (submenu: A menu that appears when a
user points to a command on a higher-level menu.) is open, select
the next or previous command.
When a toolbar or menu bar is selected, select the next or previous
button or menu. When a submenu is open, switch between the
main menu and the submenu.
Select the first or last command on the menu or submenu, or the
first or last button on a toolbar.
Close an open menu. When a submenu is open, close only the
submenu.
Open the selected menu.
When a shortened menu is open, display the full set of commands.




Open a new drawing based on the open drawing (File menu, New
submenu, New Drawing).
Open the Open dialog box (File menu, Open).
Close the active drawing window (File menu, Close).
Save the active drawing (File menu, Save).
Open the Save As dialog box (File menu, Save As).
Open the Print Setup tab in the Display Page Setup dialog box (File
menu, Page Setup).
Open the Print Preview window (File menu, Print Preview).
Open the Print dialog box (File menu, Print).




Reverse the last action you performed (Edit menu, Undo).
Reverse the action of the Undo command (Edit menu, Redo).
Repeat the previous action.
Remove the selection from the active drawing and place it on the
Clipboard (Edit menu, Cut).
Copy the selection to the Clipboard (Edit menu, Copy).
Paste the contents of the Clipboard (Edit menu, Paste).
Delete the selection (Edit menu, Clear).
Select all the shapes on the active drawing page (Edit menu, Select
All).
Copy the selection to the active drawing (Edit menu, Duplicate).
Open the Find dialog box (Edit menu, Find).
Open the Page dialog box (Edit menu, Go To submenu, Page).




Toggle the task pane (View menu, Task Pane).
Open the active drawing in full-screen view (View menu, Full
Screen).
Zoom to 100% magnification (View menu, Zoom submenu, 100%).
Zoom to show the whole page (View menu, Zoom submenu, Whole
Page).




Open the Field dialog box for the selected shape (Insert menu,
Field).
Open the Hyperlinks dialog box (Insert menu, Hyperlinks).




Open the Font tab in the Text dialog box (Format menu, Text).
Open the Paragraph tab in the Text dialog box (Format menu,
Text).
Open the Tabs tab in the Text dialog box (Format menu, Text).
Open the Fill dialog box for the selected shape (Format menu, Fill).
Open the Line dialog box (Format menu, Line).




Check the active drawing for spelling errors (Tools menu, Spelling).

Open the General tab in the Snap & Glue dialog box (Tools menu,
Snap & Glue).
Toggle the Snap check box on the General tab in the Snap & Glue
dialog box; snaps shapes to items selected in the Snap to section of
the dialog box (Tools menu, Snap & Glue).
Toggle the Glue check box on the General tab in the Snap & Glue
dialog box; glues shapes to items selected in the Glue to section of
the dialog box (Tools menu, Snap & Glue).
Open the Macros dialog box (Tools menu, Macros submenu,
Macros).
Open the Visual Basic Editor (Tools menu, Macros submenu, Visual
Basic Editor).
Close the Visual Basic Editor and return to the Visio program
window (File menu in Visual Basic Editor, Close and Return to
Visio).




Group the selected shapes (Shape menu, Grouping submenu,
Group).
Ungroup shapes in the selected group (Shape menu, Grouping
submenu, Ungroup).
Bring the selected shape to the front (Shape menu, Order
submenu, Bring To Front).
Send the selected shape to the back (Shape menu, Order submenu,
Send To Back).
Rotate the selected shape to the left (Shape menu, Rotate or Flip
submenu, Rotate Left).
Rotate the selected shape to the right (Shape menu, Rotate or Flip
submenu, Rotate Right).
Flip the selected shape horizontally (Shape menu, Rotate or Flip
submenu, Flip Horizontal).
Flip the selected shape vertically (Shape menu, Rotate or Flip
submenu, Flip Vertical).
Open the Align Shapes dialog box for the selected shape (Shape
menu, Align Shapes).




Display the open drawing windows tiled horizontally (Window
menu, Tile).
Display the open drawing windows tiled vertically.
Display the open drawing windows so that you can see the title of
every window (Window menu, Cascade).




Toggle the Format Painter tool on and off .
Select the Pointer Tool .
Select the Connector Tool .
Select the Connection Point Tool .
Select the Text Tool .
Select the Text Block Tool .
Select the Stamp Tool .




Select the Rectangle Tool .
Select the Ellipse Tool .
Select the Line Tool .
Select the Arc Tool .
Select the Freeform Tool .
Select the Pencil Tool .




Select the Crop Tool .




Open the task pane or hide the current task pane.
Move to a task pane (task pane: A window within an Office
application that provides commonly used commands. Its location
and small size allow you to use these commands while still working
on your files.) from another pane in the program window. (You
may need to press F6 more than once.)




When a menu or toolbar (toolbar: A bar with buttons and options
that you use to carry out commands. To display a toolbar, press
ALT and then SHIFT+F10.) is active, move to a task pane. (You may
need to press CTRL+TAB more than once.)
Open the menu of task panes.
Go to the Getting Started task pane.
Reverse the sequence of task panes you opened.
Repeat the sequence of task panes you opened.
Close a menu if one is currently open, or go back to the drawing.
When a task pane is active, select the next or previous option in the
task pane.
Move among choices in a selected submenu; move among certain
options in a group of options.
Open the selected menu, or perform the action assigned to the
selected button.
Open a shortcut menu (shortcut menu: A menu that shows a list of
commands relevant to a particular item. To display a shortcut
menu, right-click an item or press SHIFT+F10.) for the selected item.
When a menu or submenu is visible, select the first or last
command on the menu or submenu.




Move to the next option or option group.
Move to the previous option or option group.
Switch to the next tab in a dialog box.
Switch to the previous tab in a dialog box.
Move between options in an open drop-down list, or between
options in a group of options.
Perform the action assigned to the selected button; check or clear
the selected check box.
Open the list if it is closed and move to that option in the list.
Select an option; select or clear a check box.
Open a selected drop-down list.
Close a selected drop-down list; cancel a command and close a
dialog box.
Run the selected command.




Move to the beginning of the entry.
Move to the end of the entry.
Move one character to the left or right.
Move one word to the left.
Move one word to the right.
Select or clear the selection one character to the left.
Select or clear the selection one character to the right.
Select or clear the selection one word to the left.
Select or clear the selection one word to the right.
Select everything from the insertion point to the beginning of the
entry.
Select everything from the insertion point to the end of the entry.
Display the Open dialog box.
Display the Save As dialog box.
Go to the previous folder .
Open the folder one level from the open folder (Up One Level
button ).
Close the dialog box and open your Web search page (Search the
Web button ).
Delete the selected folder or file (Delete button ).
Create a new subfolder in the open folder (Create New Folder
button ).
Switch between the available folder views (Views arrow ).
Show the Tools menu (Tools button).
Display the shortcut menu for a selected item, such as a folder or
file.
Move between options or areas in the dialog box.
Open the Look in, File name, or Files of type list, depending on
where the insertion point is.
Open the Look in list.
Refresh the file list.




Maximize the Visio program window.
Restore the size of the Visio program window after you've
maximized it.
Switch to the next program window.
Switch to the previous program window.




Cycle focus through open drawings.
Cycle focus through open drawings in reverse order.
For any window with an icon in its title bar (for example, a stencil
window), display the window shortcut menu.
Close the active drawing window.
Maximize the active drawing window.
Restore the size of the active drawing window after you've
maximized it.
Cycle focus through all open stencils, anchored windows, the task
pane, and the drawing window.
Cycle focus through pages in a drawing, including any visible
markup overlays.
Cycle focus through pages in a drawing in reverse order.
Open the Reorder Pages dialog box.
Copy a picture of the screen to the Clipboard.
Copy a picture of the selected window to the Clipboard.




Move from shape to shape on the drawing page. A dotted
rectangle indicates the shape that has the focus.



Move from shape to shape on the drawing page in reverse order.
Select a shape that has focus.




Clear selection of or focus on a shape.
Toggle between text edit and shape selection mode on a selected
shape.

Nudge a selected shape.
Nudge a selected shape one pixel at a time.
Cycle through visible smart tags.




Move between master shapes (master: A shape on a stencil that
you use repeatedly to create drawings. When you drag a shape
from a stencil onto the drawing page, the shape becomes an
instance of that master.) in a stencil.
Move to the first master shape in a row of a stencil.
Move to the last master shape in a row of a stencil.
Move to the first master shape in a column of a stencil.
Move to the last master shape in a column of a stencil.
Copy the selected master shapes to the Clipboard.
Paste the contents of the Clipboard to a custom stencil.




Select all the master shapes in a stencil.




Toggle selection of a master shape that has focus on and off.
Clear the selection of master shapes in a stencil.
Insert the selected master shapes into the drawing.




Open a custom stencil for editing.
Delete the selected master shape (master: A shape on a stencil that
you use repeatedly to create drawings. When you drag a shape
from a stencil onto the drawing page, the shape becomes an
instance of that master.) from the custom stencil.
Remove the selected master shape from the custom stencil and
place it on the Clipboard.
Rename the selected master shape.




Move to the next or previous character in a line of text.
Move to the next or previous line of text.
Move to the next or previous word in a line of text.
Move to the next or previous paragraph.
Select all the text in a text block.
Select the next or previous character.
Select the next or previous word.
Select the next or previous line.
Select the next or previous paragraph.
Delete the previous word.
Replace the selected text with the field height. If no text is
selected, replace all text with the field height for the selected
shape.
Replace the selected text with the field width. If no text is selected,
replace all text with the field width for the selected shape.




Turn bold on or off.
Turn italic on or off.
Turn underline on or off.
Turn double underline on or off.
Turn all caps on or off.
Turn small caps on or off.
Decrease font size.
Increase font size.
Turn subscript .
Turn superscript .




Align text left.
Center text horizontally.
Align text right.
Justify text horizontally.
Top-align text vertically.
Center text vertically.
Bottom-align text vertically.




Zoom in.
Zoom out.
Word 2007 Shortcuts

Common tasks
Working with Word Tables
Working with documents: Create, view, and save documents
Working with documents: Find, replace, and browse through text
Working with documents: Switch to another view
Working with documents: Outline view
Working with documents: Print and preview documents
Working with documents: Review documents
Working with documents: Full Screen Reading view
Working with documents: References, footnotes, and endnotes
Working with documents: Work with Web pages
Edit and move text and graphics: Delete text and graphics
Edit and move text and graphics: Copy and move text and graphics
Edit and move text and graphics: Insert special characters
Edit and move text and graphics: Insert characters by using character
codes
Edit and move text and graphics: Extend a selection
Edit and move text and graphics: Move through your document
Character and paragraph formatting Copy formatting
Character and paragraph formatting Change or resize the font
Character and paragraph formatting Apply character formats
Character and paragraph formatting View and copy text formats
Character and paragraph formatting Set the line spacing
Character and paragraph formatting Align paragraphs
Character and paragraph formatting Apply paragraph styles
Mail merge and fields: Perform a mail merge
Mail merge and fields: Work with fields
Function key reference: Function keys
Function key reference: SHIFT+Function key
Function key reference: CTRL+Function key
Function key reference: CTRL+SHIFT+Function key
Function key reference: ALT+Function key
Function key reference: ALT+SHIFT+Function key
Function key reference: CTRL+ALT+Function key

Common tasks
ctrl+shift+spacebar
ctrl+- (Hyphen)
ctrl+b
ctrl+i
ctrl+u
ctrl+shift+< / ctrl+shift+>
ctrl+] / ctrl+[
ctrl+spacebar
ctrl+c
ctrl+x
ctrl+v
ctrl+alt+v
ctrl+shift+v
ctrl+z
ctrl+y
ctrl+shift+g
>> back to top

Working with Word Tables
tab / shift+tab
alt+home / alt+end
ctrl+tab
alt+arrow up / alt+arrow down
alt+page up / alt+page down
alt+shift+arrow up / alt+shift+arrow down
Hold down shift and press an arrow key repeatedly
shift+alt+page down or shift+alt+page down in a cell
ctrl+shift+f8, and then use the arrow up, arrow down, arrow
left, arrow right; press esc to cancel selection mode
alt+5 on the numeric keypad (with NUM LOCK off)
enter
>> back to top

Working with documents: Create, view, and save
ctrl+n
ctrl+o
ctrl+w
alt+ctrl+s
alt+shift+c
ctrl+s
ctrl+n
ctrl+o
ctrl+w
alt+ctrl+s
alt+shift+c
ctrl+s
ctrl+n
ctrl+o
ctrl+w
alt+ctrl+s
alt+shift+c
ctrl+s
>> back to top

Working with documents: Find, replace, and browse
ctrl+f
alt+ctrl+y
ctrl+h
ctrl+g
alt+ctrl+z

alt+ctrl+home

>> back to top

Working with documents: Switch to another view
ctrl+page up
ctrl+page down
alt+ctrl+p
alt+ctrl+o
alt+ctrl+n
>> back to top

Working with documents: Outline view
alt+shift+arrow left
alt+shift+arrow right
ctrl+shift+n
alt+shift+arrow up
alt+shift+arrow down
alt+shift++ (Plus Sign)
alt+shift+- (Minus Sign)
alt+shift+a
The slash (/) key on the numeric keypad
alt+shift+l
alt+shift+1
alt+shift+n
ctrl+tab
>> back to top

Working with documents: Print and preview documents
ctrl+p
alt+ctrl+i
arrow up, arrow down, arrow left, arrow right
page up or page down
ctrl+home
ctrl+end
>> back to top

Working with documents: Review documents
alt+ctrl+m
ctrl+shift+e
alt+shift+c
>> back to top

Working with documents: Full Screen Reading view
home
end
n, enter
esc
>> back to top

Working with documents: References, footnotes, and
alt+shift+o
alt+shift+i
alt+shift+x
alt+ctrl+f
alt+ctrl+
>> back to top

Working with documents: Work with Web pages
ctrl+k
alt+arrow left
alt+arrow right
f9
>> back to top

Edit and move text and graphics: Delete text and graphics
backspace
ctrl+backspace
delete
ctrl+delete
ctrl+x
ctrl+z
ctrl+f3
>> back to top

Edit and move text and graphics: Copy and move text and
Press alt+h to move to the home tab, and then press F,O.
ctrl+c
ctrl+x
ctrl+v
f2 (then move the cursor and pressenter)
shift+f2 (then move the cursor and pressenter)
alt+f3
shift+f10
ctrl+f3
ctrl+shift+f3
alt+shift+r
>> back to top

Edit and move text and graphics: Insert special characters
ctrl+f9
shift+enter
ctrl+enter
ctrl+shift+enter
alt+ctrl+- (Minus Sign)
ctrl+- (Minus Sign)
ctrl+- (Hyphen)
ctrl+shift+- (Hyphen)
ctrl+shift+spacebar
alt+ctrl+c
alt+ctrl+r
alt+ctrl+t
alt+ctrl+. (Period)
enter (after you type the first few characters of the AutoText entry
name and when the ScreenTip appears)
>> back to top

Edit and move text and graphics: Insert characters by
The character code, alt+x

alt+x

alt+the character code (on the numeric keypad)

>> back to top

Edit and move text and graphics: Extend a selection
f8
f8, and then press arrow left or arrow right
f8 (press once to select a word, twice to select a sentence, and so on)
shift+f8
esc
shift+arrow right
shift+arrow left
ctrl+shift+arrow right
ctrl+shift+arrow left
shift+end
shift+home
shift+arrow down
shift+arrow up
ctrl+shift+arrow down
ctrl+shift+arrow up
shift+page down
shift+page up
ctrl+shift+home
ctrl+shift+end
alt+ctrl+shift+page down
ctrl+a
ctrl+shift+f8, and then use the arrow up, arrow down, arrow
left, arrow right; press esc to cancel selection mode
f8+arrow up, arrow down, arrow left,arrow right; press esc to cancel
selection mode
>> back to top

Edit and move text and graphics: Move through your
arrow left / arrow right
ctrl+arrow left / ctrl+arrow right
ctrl+arrow up / ctrl+arrow down
arrow up / arrow down
end / home
alt+ctrl+page up / alt+ctrl+page down
page up / page down
ctrl+page down / ctrl+page up
ctrl+end / ctrl+home
shift+f5
shift+f5
>> back to top

Character and paragraph formatting Copy formatting
ctrl+shift+c
ctrl+shift+v
>> back to top

Character and paragraph formatting Change or resize the
ctrl+shift+f
ctrl+shift+<
ctrl+shift+>
ctrl+[
ctrl+]
>> back to top

Character and paragraph formatting Apply character
ctrl+d
shift+f3
ctrl+shift+a
ctrl+b
ctrl+u
ctrl+shift+w
ctrl+shift+d
ctrl+shift+h
ctrl+i
ctrl+shift+k
ctrl+=
ctrl+shift++ (Plus Sign)
ctrl+spacebar
ctrl+shift+q
>> back to top

Character and paragraph formatting View and copy text
ctrl+shift+*
shift+f1 (then click the text with the formatting you want to review)
ctrl+shift+c
ctrl+shift+v
>> back to top

Character and paragraph formatting Set the line spacing
ctrl+1
ctrl+2
ctrl+5
ctrl+0 (zero)
>> back to top

Character and paragraph formatting Align paragraphs
ctrl+e
ctrl+j
ctrl+r
ctrl+l
ctrl+m
ctrl+shift+m
ctrl+t
ctrl+shift+t
ctrl+q
>> back to top

Character and paragraph formatting Apply paragraph
ctrl+shift+s
alt+ctrl+shift+s
alt+ctrl+k
ctrl+shift+n
alt+ctrl+1
alt+ctrl+2
alt+ctrl+3
>> back to top

Mail merge and fields: Perform a mail merge
alt+shift+k
alt+shift+n
alt+shift+m
alt+shift+e
alt+shift+f
>> back to top

Mail merge and fields: Work with fields
alt+shift+d
alt+ctrl+l
alt+shift+p
alt+shift+t
ctrl+f9
ctrl+shift+f7
f9
ctrl+shift+f9
shift+f9
alt+f9
alt+shift+f9
f11
shift+f11
ctrl+f11
ctrl+shift+f11
>> back to top

Function key reference: Function keys
f1
f2
f4
f5
f6
f7
f8
f9
f10
f11
f12
>> back to top

Function key reference: SHIFT+Function key
shift+f1
shift+f2
shift+f3
shift+f4
shift+f5
shift+f6
shift+f7
shift+f8
shift+f9
shift+f10
shift+f11
shift+f12
>> back to top

Function key reference: CTRL+Function key
ctrl+f2
ctrl+f3
ctrl+f4
ctrl+f6
ctrl+f9
ctrl+f10
ctrl+f11
ctrl+f12
>> back to top

Function key reference: CTRL+SHIFT+Function key
ctrl+shift+f3
ctrl+shift+f5
ctrl+shift+f6
ctrl+shift+f7
ctrl+shift+f8, and arrow keys
ctrl+shift+f9
ctrl+shift+f11
ctrl+shift+f12
>> back to top

Function key reference: ALT+Function key
alt+f1
alt+f3
alt+f4
alt+f5
alt+f6
alt+f7
alt+f8
alt+f9
alt+f10
alt+f11
>> back to top

Function key reference: ALT+SHIFT+Function key
alt+shift+f1
alt+shift+f2
alt+shift+f7
alt+shift+f9
alt+shift+f10
>> back to top

Function key reference: CTRL+ALT+Function key
ctrl+alt+f1
ctrl+alt+f2
>> back to top
>> Back to Table of Contents…




Create a nonbreaking space
Create a nonbreaking hyphen
Make letters bold
Make letters italic
Make letters underline
Decrease or increase font size one value
Decrease or increase the font size by 1 point.
Remove paragraph or character formatting.
Copy the selected text or object.
Cut the selected text or object.
Paste text or an object.
Paste special
Paste formatting only
Undo the last action.
Redo the last action.
Open the Word Count dialog box.




Jump to (and select) next or previous cell in table
Jump to the first or last cell in a row
Insert a tab characters in a cell
Jump to the first character of previous or next cell (without
selecting content)
Jump to the first or last cell in a column
Move content of row one row up or down
Extend a selection to adjacent cells.
Select all cells in column upwards or downwards from cursor
position.
Extend a selection (or block).
Select an entire table.
New paragraphs in a cell




Create a new document of the same type as the current or most
recent document.
Open a document.
Close a document.
Split the document window.
Remove the document window split.
Save a document.
Create a new document of the same type as the current or most
recent document.
Open a document.
Close a document.
Split the document window.
Remove the document window split.
Save a document.
Create a new document of the same type as the current or most
recent document.
Open a document.
Close a document.
Split the document window.
Remove the document window split.
Save a document.




Find text, formatting, and special items.
Repeat find (after closing Find and Replace window).
Replace text, specific formatting, and special items.
Go to a page, bookmark, footnote, table, comment, graphic, or
other location.
Switch between the last four places that you have edited.
Open a list of browse options. Press the arrow keys to select an
option, and then press ENTER to browse through a document by
using the selected option.



Move to the previous edit location.
Move to the next edit location.
Switch to Print Layout view.
Switch to Outline view.
Switch to Draft view.




Promote a paragraph.
Demote a paragraph.
Demote to body text.
Move selected paragraphs up.
Move selected paragraphs down.
Expand text under a heading.
Collapse text under a heading.
Expand or collapse all text or headings.
Hide or display character formatting.
Show the first line of body text or all body text.
Show all headings with the Heading 1 style.
Show all headings up to Heading n.
Insert a tab character.




Print a document.
Switch in or out of print preview.
Move around the preview page when zoomed in.
Move by one preview page when zoomed out.
Move to the first preview page when zoomed out.
Move to the last preview page when zoomed out.
Insert a comment.
Turn change tracking on or off.
Close the Reviewing Pane if it is open.




Go to beginning of document.
Go to end of document.
Go to page n.
Exit reading layout view.




Mark a table of contents entry.
Mark a table of authorities entry (citation).
Mark an index entry.
Insert a footnote.
Insert an endnote.




Insert a hyperlink.
Go back one page.
Go forward one page.
Refresh.




Delete one character to the left.
Delete one word to the left.
Delete one character to the right.
Delete one word to the right.
Cut selected text to the Office Clipboard.
Undo the last action.
Cut to the Spike.




Open the Office Clipboard
Copy selected text or graphics to the Office Clipboard.
Cut selected text or graphics to the Office Clipboard.
Paste the most recent addition to the Office Clipboard.
Move text or graphics once.
Copy text or graphics once.
When text or an object is selected, open the Create New Building
Block dialog box.
                          for
When the building block — example, a SmartArt graphic —    is
selected, display the shortcut menu that is associated with it.
Cut to the Spike.
Paste the Spike contents.
Copy the header or footer used in the previous section of the
document.



A field
A line break
A page break
A column break
An em dash
An en dash
An optional hyphen
A nonbreaking hyphen
A nonbreaking space
The copyright symbol
The registered trademark symbol
The trademark symbol
An ellipsis
An AutoText entry




Insert the Unicode character for the specified Unicode
(hexadecimal) character code. For example, to insert the euro
currencythe Unicode character code for the selected character
Find out symbol ( ), type 20AC, and then hold down ALT and
Insert the ANSI character for the specified ANSI (decimal)
character code. For example, to insert the euro currency symbol,
hold down ALT and press 0128 on the numeric keypad.



Turn extend mode on.
Select the nearest character.
Increase the size of a selection.
Reduce the size of a selection.
Turn extend mode off.
Extend a selection one character to the right.
Extend a selection one character to the left.
Extend a selection to the end of a word.
Extend a selection to the beginning of a word.
Extend a selection to the end of a line.
Extend a selection to the beginning of a line.
Extend a selection one line down.
Extend a selection one line up.
Extend a selection to the end of a paragraph.
Extend a selection to the beginning of a paragraph.
Extend a selection one screen down.
Extend a selection one screen up.
Extend a selection to the beginning of a document.
Extend a selection to the end of a document.
Extend a selection to the end of a window.
Extend a selection to include the entire document.
Select a vertical block of text.

Extend a selection to a specific location in a document.




One character to the left or to the right
One word to the left or right
One paragraph up or down
Up one line
To the end or beginning of a line
To the top or bottom of the window
Up one screen or down one screen (scrolling)
To the top of the next or previous page
To the end or beginning of a document
To a previous revision
After opening a document, to the location you were working in
when the document was last closed



Copy formatting from text.
Apply copied formatting to text.




Open the Font dialog box to change the font.
Decrease font size one value
Increase font size one value
Increase the font size by 1 point.
Decrease the font size by 1 point.
Open the Font dialog box to change the formatting of
characters. case of letters.
Change the
Format all letters as capitals.
Apply bold formatting.
Apply an underline.
Underline words but not spaces.
Double-underline text.
Apply hidden text formatting.
Apply italic formatting.
Format letters as small capitals.
Apply subscript formatting (automatic spacing).
Apply superscript formatting (automatic spacing).
Remove manual character formatting.
Change the selection to the Symbol font.




Display nonprinting characters. * on numeric keyboard will not
work
Review text formatting.
Copy formats.
Paste formats.




Single-space lines.
Double-space lines.
Set 1.5-line spacing.
Add or remove one line space preceding a paragraph.




Switch a paragraph between centered and left-aligned.
Switch a paragraph between justified and left-aligned.
Switch a paragraph between right-aligned and left-aligned.
Left align a paragraph.
Indent a paragraph from the left.
Remove a paragraph indent from the left.
Create a hanging indent.
Reduce a hanging indent.
Remove paragraph formatting.




Open Apply Styles task pane.
Open Styles task pane.
Start AutoFormat.
Apply the Normal style.
Apply the Heading 1 style.
Apply the Heading 2 style.
Apply the Heading 3 style.




Preview a mail merge.
Merge a document.
Print the merged document.
Edit a mail-merge data document.
Insert a merge field.




Insert a DATE field.
Insert a LISTNUM field.
Insert a PAGE field.
Insert a TIME field.
Insert an empty field.
Update linked information in a Microsoft Office Word source
document.
Update selected fields.
Unlink a field.
Switch between a selected field code and its result.
Switch between all field codes and their results.
Run GOTOBUTTON or MACROBUTTON from the field that
displays the field results.
Go to the next field.
Go to the previous field.
Lock a field.
Unlock a field.




Get Help or visit Microsoft Office Online.
Move text or graphics.
Repeat the last action.
Choose the Go To command (Home tab).
Go to the next pane or frame.
Choose the Spelling command (Review tab).
Extend a selection.
Update the selected fields.
Show KeyTips.
Go to the next field.
Choose the Save As command (Microsoft Office Button ).
Start context-sensitive Help or reveal formatting.
Copy text.
Change the case of letters.
Repeat a Find or Go To action.
Move to the last change.
Go to the previous pane or frame (after pressing F6).
Choose the Thesaurus command (Review tab, Proofing group).
Shrink a selection.
Switch between a field code and its result.
Display a shortcut menu.
Go to the previous field.
Choose the Save command (Microsoft Office Button ).




Choose the Print Preview command (Microsoft Office Button ).
Cut to the Spike.
Close the window.
Go to the next window.
Insert an empty field.
Maximize the document window.
Lock a field.
Choose the Open command (Microsoft Office Button ).




Insert the contents of the Spike.
Edit a bookmark.
Go to the previous window.
Update linked information in an Office Word 2007 source
document.
Extend a selection or block.
Unlink a field.
Unlock a field.
Choose the Print command (Microsoft Office Button ).




Go to the next field.
Create a new Building Block.
Exit Office Word 2007.
Restore the program window size.
Move from an open dialog box back to the document, for dialog
boxes such as Find and Replace that support this behavior.
Find the next misspelling or grammatical error.
Run a macro.
Switch between all field codes and their results.
Maximize the program window.
Display Microsoft Visual Basic code.




Go to the previous field.
Choose the Save command (Microsoft Office Button ).
Display the Research task pane.
Run GOTOBUTTON or MACROBUTTON from the field that
displays the field results.
Display a menu or message for a smart tag.




Display Microsoft System Information.
Choose the Open command (Microsoft Office Button ).

				
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