MS Word 2003 Basics
Accessing Word 1. Click on the START menu. 2. Mouse over Programs and point to Microsoft Office. 3. Click on Microsoft Word 2003. (If you want to use Word 2007, click on it. However, the following instructions refer only to Word 2003.)
Saving a Word document 1. Click on the File menu. 2. Click on Save As; the Save As dialog box will appear.
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MS Word 2003 Basics
3. Choose the saving destination (for example, the floppy drive (A) or a CD drive) from the Save in list box.
4. In the File Name box, key the name of the file to be saved, and then click Save.
Opening a Word document 1. Click on the File menu, scroll to Open and click on it.
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MS Word 2003 Basics
2. The Open dialogue box will appear.
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3. Use the Look in drop down menu to locate the word document you want to open. 4. Select (click on) the document, and then click the Open button. Adding a picture to the document 1. Click on the Insert menu. Select Picture, and then choose the format that you want to insert. For this example Clip Art is chosen.
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MS Word 2003 Basics
2. A search menu will open on the right-hand side of the screen. In the Search for field, type in a keyword for the object you are looking for. You can also narrow your search by using the Search in and Results should be fields. After making your selections, click on the Go button.
3. Several pictures will appear. Use the scroll button on the right-hand side of the pane to view all of the choices. Then click on the arrow bar of the item you want to insert. A menu will be displayed. Click on Insert. You can close the Clip Art pane by clicking on the “X” in the top right-hand corner.
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MS Word 2003 Basics
4. If you want to make any changes to the clip art or picture, including resizing, right-click on the picture. In this example the picture will be re-sized. Scroll to Format Picture and left-click. (Note that you can make other changes, including adding a border or caption.)
5. After clicking Format Picture, the Format Picture dialogue box will open. You can change the picture to a specific height and width (use the Size and Rotate fields), or you can scale the picture to a percentage of the original. Be sure to click the Lock aspect ratio box to maintain a proportionate image.
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MS Word 2003 Basics
6. Your picture or clip art will be resized to your specifications.
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MS Word 2003 Basics
Standard Toolbar Icons and Functions
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1. New blank document (Opens a new blank word document.) 2. Open (Opens a window where you can browse for the word document you with to work with.) 3. Save (Saves your work where you have saved it before, or opens a window where you can browse to where you would like to save your work.) 4. Printer (Sends the document to the default printer.) 5. Print Preview (Lets you see how the document will look when it prints.) 6. Spelling and Grammar (Checks the spelling and grammar in the document.) 7. Research (Opens a search box on the right-hand side of the screen.) 8. Cut (Cuts or removes the selected text or picture from its current location and stores it on the Clipboard.) 9. Copy (Copies the selected text or picture onto the clipboard.) 10. Paste (Pastes the item you copied or cut onto the clipboard into the space or document you have chosen.) 11. Format Painter (Replicates the format used from your selected text to the text you select with the format curser, which looks like a paintbrush.) 12. Undo (Allows you to undo your previous action within the document. If you use the dropdown arrow next to the button, you can undo any of the actions listed.) 13. Redo (Lets you redo your last undone action within the document.) 14. Insert Hyperlink (Creates a hyperlink that will link to another area within the document, to a different document, or to a webpage.) 15. Tables and Borders (Opens the Tables and Boarders tool bar.) 16. Insert Table (Lets you choose the size of the table to insert into the document.) 17. Insert Microsoft Excel Spreadsheet (Inserts an Excel worksheet into the Word document.) 18. Columns (Allows you to choose how many columns you want you selected text to be in.) 19. Drawing (Opens the drawing toolbar.) 20. Document Map (Opens on the left-hand side of the screen. Lets you select which paragraph you want to jump to.) 21. Show/Hide ¶ (Toggles between showing and hiding the formatting marks.) 22. Zoom (Allows you to change the viewable size of the document on the screen. Use the down arrow to see additional choices.) 23. Help (Allows you to browse or search for Microsoft Word help topics in a popup window.) 24. Find (Displays the Find and Replace dialogue window that allows you to locate and/or replace a word or phrase wherever it is located in the document.) 25. Toolbar options (Gives you the option to customize the toolbar including adding or removing buttons.) University of Houston-Downtown Division of Information Technology Page 7 of 8 Student Technology Services July 10, 2007
MS Word 2003 Basics
Formatting Toolbar Icons and Functions
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1. Styles and Formatting (Opens a menu on the right-hand side of the screen. This menu allows you to select the formatting of the selected text and pick the format that you want to apply.) 2. Style (Shows which style is in use. Use the drop-down arrow next to the style name to change the style.) 3. Font (Shows which font is in use. Use the drop-down arrow next to the font name to select a different font.) 4. Font size (Shows the font size that is in use. Use the drop-down arrow next to the font size to select a different size.) 5. Bold (Allows you to bold selected text, or to change bolded text to regular text.) 6. Italic (Allows you to italicize selected text, or to change italicized text to regular text.) 7. Underline (Allows you to underline selected text, or to change underlined text to regular text.) 8. Align left (Aligns the text to the left margin of the page.) 9. Center (Centers the text horizontally on the page.) 10. Align right (Aligns the text to the right margin of the page.) 11. Justify (Aligns the text along both the right and left margins of the page to create straight lines of text on both sides.) 12. Line spacing (Used to change the space of the selected lines of text.) 13. Numbered list (Used to activate or deactivate the use of automatically numbered lists.) 14. Bullets (Used to activate or deactivate the use of automatically bulleted lists.) 15. Decrease indent (Used to decrease the indent of a line or paragraph, shifting the text towards the left margin.) 16. Increase indent (Used to increase the indent of a line or paragraph, shifting the text towards the right margin.) 17. Border style (Allows the selection of various border styles or no border for the selected text. 18. Highlight (Highlights the selected text. Use the down-arrow to select the highlight color.) 19. Font color (Changes the selected text to the font color shown. Use the down-arrow to select a different font color.) 20. Toolbar options (Gives you the option to customize the toolbar including adding or removing buttons.)
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