Detailed Information

Document Sample
Detailed Information Powered By Docstoc
					                                                              Tender for Print bill

                       Tender No 005/10-11/Bill Print.

                        BHARAT SANCHAR NIGAM LIMITED
                       (A Government of India Enterprise)
                               JUNAGADH- 362 001

                            BID DOCUMENT

Price of Tender Documents             :- Rs. 500/-

EMD ( Bid Security )                  :- Rs. 18700/-

Last date & acceptance of tender      :- 21/02/2011 up to 15.00 hrs.

Date of opening of Tender             :- 21/02/2011 up to 16.00 hrs.

                                                                Signature of Tenderer
                                                         Tender for Print bill

                            TABLE OF CONTENTS

SECTION             TITAL                    PAGE NO.

  I               NOTICE INVITING TENDER                 3-4

 II               INSTRUCTIONS TO BIDDERS               5 - 16




ANNEXURE-II TECHNICAL BID CHECK LIST                     28 to 30

       DECLARATION-I                                    31

       DECLARATION-II                                   32 to 33

       BIO - DATA OF THE PARTY                          34

       BID FORM                                         35

       BID SECURITY FORM                                36

       LETTER OF AUTHORIZATION                          37

       PERFORMANCE SECURITY BOND                        38 to 39

       FINANCIAL BID                                    40

       NERA BY RELATIVE PERFORMA                        41

       AGREEMENT                                        42

                                                             Signature of Tenderer
                                                                            Tender for Print bill

                          BHARAT SANCHAR NIGAM LIMITED
                       Office the Assistant General Manager (OP)
                            JUNAGADH TELECOM DISTRICT
                   GHB Building, Moti bag Road. Junagadh 362 001

    NO. JTD/AGM (OP) /10-11/Tender-Adv./131                        Dated at Junagadh the 29/01/2011
                                          TENDER NOTICE .
             On behalf of Bharat Sanchar Nigam Limited, The General Manager Telecom,
Junagadh Telecom District, Junagadh invites super scribed wax/ PVC Tap sealed tenders for
Heavy Duty Printing Solution for printing of consumers bills ( B-phone ) for one year and
extendable for a further period of One year on `Rate Running Contract` basis from the date of
final acceptance of tender in Junagadh Telecom District. Party should have previous experience
of printing of consumers bills using advance technology, the bill printing shall include cost of
paper & window type envelope and post printing operation and is to be carried out with variable
data in two sets of colors which may change from bill to bill and in conformity with the
specification in the bid documents. The bid documents will be issued to those intending bidders
who submit certificates of experience with at least two organization of printing of one laces
variable data impression per month for a period of one year .

Description/ Specification of the item         Estimated cost ( Approximate ) Rs. 7,46,860/-

Heavy Duty Printing Solution for printing of telephones bills ( B-phone ) for a period of one year
Rs. 7,46,860/- ( Rs Seven lakhs forty six thousand eight hundred sixty only ) on `Rate
Running contract `basis in Junagadh Telecom District (As per Technical details & Specification )

Bid Security                              Rs. 18,700/-

Security Deposit                           Rs. 74,700/-

Cost of Tender Document                   Rs. 500 /- (Rupees Five Hundred Only)

Sale of tender documents                  Up to 21/02/2011 between
                                          10.30 hrs. to 12.30 hrs. (On all working days)

Time & last date of submission of Bid     Up to 15. 00 Hrs. on 21/02/2011

Time & Date of Tender opening              21/02/2011 at 16:00 hrs.

Place of opening of Tender at         The Assistant General Manager ( Op )
                                       GHB Building,Moti Bag road,
                                       O/o GMTD Office
                                       Junagadh 362 001.
   Tender document and other detailed information can be obtained from CSC O/o GMTD
Junagadh Telecom District , GHB Building, Moti bag Road. Junagadh 362 001. On written
request along with required experience certificates and receipt of Rs. 500 /-(Rs. Five hundred

                                                                              Signature of Tenderer
                                                                        Tender for Print bill

only ) which is non refundable , payable at cash counter of Accounts officer ( Cash ), GMTD
BSNL Junagadh . And Bid Security should be paid in the form of Bank Guarantee/ Crossed
Demand Draft issued by a Nationalized Bank ,drawn in favour of Account Officer (Cash ) , BSNL
GMTD Junagadh.

        The complete set of Bid Documents is available on the web site of Gujarat Telecom
Circle ( and the downloaded copy shall be considered valid for
participation in the tender process. Documents downloaded from the web site should be duly
stamped & signed by the competent BSNL authority. However, such bidders shall have to pay
the requisite amount of cost of tender document by demand draft /cash before submission of the
bid document in token for cost of the tender document. All pages of the tender document must
be signed with stamp by Authorized signatory before submission. GMTD Junagadh Telecom
District reserves the right to cancel the tender at any stage without any notice

                                                        O/o. GMTD Junagadh.

                                                                          Signature of Tenderer
                                                                             Tender for Print bill

                                         SECTION II
                                  INSTRUCTIONS TO BIDDERS

      (a) "The Purchaser" means the General Manager Telecom District Junagadh acting on
          behalf of Bharat Sanchar Nigam Limited
      (b) "The Bidder" means the individual or firm who participates in the tender and submits its
       Bidder should produce following documents:

     1. Party should have previous experience of printing of consumers bill using advance
        Technology, the bill printing shall include cost of paper and post printing operation and is
        to be carried out with variable data in two sets of colors which may change from bill to
        bill and in conformity with the specification in the bid documents. Satisfactory Experience
        / Performance certificates with at least two organization for printing of one lac variable
        data impression per month for a period of one year
     2. Sales Tax registration certificates
     3 Firm registration certificates
     4 G.M.T.D. Junagadh reserves the right to relax the experience clause in cases where he
        is satisfied that the tenderer has the required capacity and resources to carry out the
        work satisfactorily. Decision of the GMTD, JTD in this regard will be final and binding on
     5. The purchaser at it is direction may call for any clarification regarding the document .
and also aks for the submission of any addition/missing document(s) within a stipulated time
period. In such case(s) the bidder shall have to comply the purchaser’s requirement within the
specified time. In case of non compliance to such queries, the bid will be out rightly rejected
without entertaining further correspondence in this regard

          The bidder shall bear all costs associated with the preparation and submission of the
        bid. The Purchaser will, in no case, be responsible or liable for these costs, regardless of
        the conduct or outcome of the biding process.


4.1        The goods required to be supplied; bidding procedures and contract terms and
      conditions are prescribed in the Bid Documents. The Bid documents include :

      (a)   Notice Inviting Tender
      (b)   Instructions to Bidders
      (c)   General(Commercial) Conditions of Contract

      (d)   Special conditions of Contract, if any
      (e)   Schedule of Requirements

                                                                               Signature of Tenderer
                                                                             Tender for Print bill

      (f)   Bid Form and Price Schedules
      (g)   Bid Security Form
      (h)   Performance Security Bond Form
      (i)   Letter of authorization to attend bid opening.
      (j)   Certificate to the effect that no his/her relative is working in the BSNL Junagadh

4.2   The Bidder is expected to examine all instructions, forms, terms and specifications in the
      Bid Documents. Failure to furnish all information required as per the Bid Documents or
      submission of the bids not substantially responsive to the Bid Documents in every respect
      will be at the bidder's risk and may result in rejection of the bid.


5.1    A prospective bidder, requiring any clarification on the Bid Documents shall notify the
      Purchaser in writing or by FAX at the Purchaser's mailing address indicated in the invitation
      of Bid. The Purchaser shall respond in writing to any request for the clarification of the Bid
      Documents, which it receives not later than 3 days prior to the date of opening of the
      Tenders. Copies of the query (without identifying the source) and clarifications by the
      Purchaser shall be sent to all the prospective bidders who have received the bid

5.2 Any clarification issued by BSNL in response to query raised by prospective bidders shall
    form an integral part of bid documents and it may amount to an amendment of relevant
    clauses of the bid documents.

6.1   At any time, prior to the date of submission of Bids, the Purchaser may, for any reason,
    whether at its own initiative or in response to a clarification requested by a prospective
    bidder, modify bid documents by amendments.
6.2 The amendments shall be notified in writing or by FAX to all prospective bidders on the
    address intimated at the time of purchase of the bid document from the purchaser and
    these amendments will be binding on them.
6.3 In order to afford prospective bidders a reasonable time to take the amendment into
    account in preparing their bids, the purchaser may, at its discretion, extend the deadline for
    the submission of bids suitably.


      The bid prepared by the bidder shall comprise the following components :
      (a) Documentary evidence established in accordance with the clause 2 & 10 that the
         bidder is eligible to bid and is qualified to perform the contract if his bid is accepted.

      (b)   Bid Security furnished in accordance with clause 12.
      (c)   A Clause by Clause compliance as per clause 11.2 (a) & (b)

                                                                               Signature of Tenderer
                                                                            Tender for Print bill

      (d)   A Bid form and price schedule completed in accordance with clause 8 & 9.

8.     BID FORM

      The bidder shall complete the bid form and appropriate Price Schedule furnished in
      The Bid Documents.


9.1 The bidder shall give the total composite price inclusive of all Levies & Taxes i.e. Sales
    Tax & Excise, packing, forwarding, freight and insurance etc. but excluding Octroi/Entry.
    Tax which will be paid extra as per actual, wherever applicable. The basic unit price and all
    other components of the price need to be individually indicated against the goods it
    proposes to supply under the contract as per the price schedule. Prices of incidental
    services should also be quoted. The offer shall be firm in Indian Rupees. No Foreign
    exchange will be made available by the purchaser.
9.2    Prices indicated in the Price Schedule shall be entered in the following manner :

(i) The Basic Unit price, Excise duty, Sales Tax, Freight, Forwarding, Packing,
      Insurance and any other Levies/Charges already paid or payable by the supplier
      shall be quoted.

       (ii) The supplier shall quote as per price schedule for all the items given in schedule of

9.3    The price quoted by the bidder shall remain fixed during the entire period of contract
       and shall not be subject to variation on any account. A bid submitted with an adjustable
       price quotation will be treated as non - responsive and rejected.

9.4 The prices quoted by the bidder shall be in sufficient detail to enable the Purchaser to
    arrive at the price of equipment/system offered.

9.5 "DISCOUNT, if any, offered by the bidders shall not be considered unless specifically
    indicated in the price schedule. Bidders desiring to offer discount shall therefore modify their
    offers suitably while quoting and shall quote clearly net price taking all such factors like
    Discount, free supply, etc, into account".

9.6     The price approved by BSNL for procurement will be inclusive of Levies and Taxes,
      packing, forwarding, freight and insurance as mentioned in Para 9.1 above. Breakup in
      various heads like excise duty, sales tax, insurance, freight and other taxes
      paid/payable as per clause 9.2 (i) is for the information of the purchaser and any
      change in these shall have no effect on price during the scheduled delivery period.

9.7 The freight by sea for transportation of equipment/Stores from the nearest port in the
   main land to Andaman & NICO bar Islands will be reimbursed to the supplier at the

                                                                              Signature of Tenderer
                                                                            Tender for Print bill

      concessional rates levied by Ministry of Water and Surface Transport on production of


10.1 The bidder shall furnish, as part of the bid documents establishing the bidder's eligibility
    which ever is required as per terms and conditions of Bid Documents.


11.1 Pursuant to clause 7, the bidder shall furnish, as part of his bid, documents establishing the
    conformity of his bid to the Bid Documents of all goods and services which he proposes to
    supply under the contract.

11.2 The documentary evidences of the "goods and services" conformity to the Bid
    Documents, may be, in the form of literature, drawings, data etc. and the bidder shall
    furnish :
     (a) 1. Sample of the paper on which bidder is going to print the bill along with Test
         2. Printed bill as per the specimen bill given by BSNL.
         3. Sample of window type envelope.

       (b) A clause-by-clause compliance on the purchaser's Technical Specifications and
         Commercial Conditions demonstrating substantial responsiveness to the Technical
         Specifications and Commercial Conditions. In case of deviations, a statement of
         the deviations and exception to the provision of the Technical Specifications and
         Commercial Conditions shall be given by the bidder. A bid without clause-by-
         clause compliance of the Technical Specifications, Commercial Conditions and
         Special Conditions shall not be considered.

11.3    For the purpose of compliance to be furnished pursuant to the clause 11.2 above,
        the bidder shall note that the standards for the workmanship, material and equipment
        and reference to the brand names or catalogue number, designated by the Purchaser in
        its Technical specifications are intended to be descriptive only and not restrictive.


12.1     Pursuant to clause 7, the bidder shall furnish, as part of his bid, a bid security for an
        amount of Rs- 18,700 (Rs Eighteen thousand seven hundred only).In the form DD
        The bidders (small scale units) who are registered with National Small Scale Industries
        Corporation UNDER SINGLE POINT REGISTRATION SCHEME are exempted from
        payment of bid security up to the amount equal to their monetary limit. In case of bidders
        having monetary limit as "NO LIMIT", the exemption will be limited to Rs.50,00,000/-
        (Rupees Fifty Lakes) only as per existing policy of BSNL. A proof i.e. regarding current
        registration with NSIC for the TENDERED ITEMS will have to be attached along with the

                                                                              Signature of Tenderer
                                                                                 Tender for Print bill

12.2 The bid security is required to protect the purchaser against the risk of bidder's conduct,
    which would warrant the forfeiture of bid security pursuant to Para 12.7.

12.3 The bid security shall be in the form of a Cash/Demand Draft/ Bank Guarantee issued
    by a nationalized bank in favour of the purchaser, valid for a period of 180 days from the
    date of tender opening.

12.4 A bid not secured in accordance with Para 12.1 & 12.3 shall be rejected by the
    Purchaser being non-responsive at the bid opening stage and returned to the bidder

12.5 The bid security of the unsuccessful bidder will be discharged/returned as promptly as
    possible as but not later than 30 days after the expiry of the period of the bid validity
    prescribed by the purchaser pursuant to clause 13.

12.6 The successful bidder's bid security will be discharged upon the bidder's acceptance of the
    advance purchase order satisfactorily in accordance with clause 27 and furnishing the
    performance security.

12.7 The bid security may be forfeited:

      (a)  If the bidder withdraws his bid during the period of bid validity specified by the
         bidder in the Bid form or
      (b) In the case of successful bidder , if the bidder fails :

            (i) to sign the contract in accordance with clause 28 or

            (ii) to furnish performance security in accordance with clause 27.

       (c) In both the above cases, i.e. 12.7 (a) & (b), the bidder will not be eligible to
         participate in the tender for same item for one year from the date of issue of APO.
         The bidder will not approach the court against the decision of BSNL in this regard.


13.1 Bid shall remain valid for 150 days from the date of opening of bids prescribed by the
    purchaser pursuant to clause 19.1. A bid valid for a shorter period shall be rejected by the
    purchaser being non-responsive.

13.2 In exceptional circumstances, the purchaser may request the consent of the bidder for
    an extension to the period of bid validity. The request and the response thereto shall be
    made in writing. The bid security provided under clause 12 shall also be suitably
    extended. The bidder may refuse the request without forfeiting his bid security. A bidder
    accepting the request and granting extension will not be permitted to
    modify his bid.

                                                                                   Signature of Tenderer
                                                                          Tender for Print bill


14.1 The bidder shall prepare one number of copy of Un-priced Technical & Commercial Bid
    (Envelope A), copy of Priced original Financial Bid (Envelope B), and bidder's eligibility
    along with EMD (Envelop C)

     1) Envelop A: Un priced original Technical and Commercial bid and other documents
     2) Envelop B: Original Price bid in separate cover.
     3) Envelop C: Outer cover for keeping envelope A & B as above.
14.2The original and all copies of Bid shall be typed or printed and all the pages numbered
    consecutively and shall be signed by the bidder or a person or persons duly authorized to
    bind the bidder to the contract. The letter of authorization shall be indicated by written
    power-of-attorney accompanying the bid. All pages of the original bid, except for un-
    amended printed literatures, shall be signed by the person or persons signing the bid. The
    bids submitted shall be sealed properly.

14.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to
    correct errors made by the bidder in which case such corrections shall be signed by the
    person or persons signing the bid.



15.1 The bidder shall prepare envelop each marked as " Envelop A:- Un priced Technical and
    Commercial bid" , Envelope B:- Price bid" & "Envelope C:- "Bid Security". All the envelopes
    should be wax sealed/adhesive/Tape scales PVC properly and further wax sealed
    adhesive/Tape scale PVC in an outer envelope C. The seal used should be personal seal of
    the bidder.

15.2 (a)    The envelopes shall be addressed to the purchaser at the following address:

            AGM (OP), Bharat Sanchar Nigam Limited,
            GHB Building, MOTI BAG ROAD , O/o GMTD.
            JUNAGADH 362 001.
       (b) The envelope shall bear (the Tender Name), the tender number and the words
           `DO NOT OPEN BEFORE' (due date & time).

      (c) The inner and outer envelopes shall indicate the name and address of the bidders
          to enable the bid to be return unopened in case it is declared `late' or rejected.

       (d) Tender may be sent by registered post or delivered in person on above mentioned
          address (address is given in Clause 15.2 (a) above). The responsibility for ensuring
          that the tenders are delivered in time would vest with the bidder.

                                       - 10 -
                                                                            Signature of Tenderer
                                                                            Tender for Print bill

       (e)      Bids delivered in person at TENDER BOX on the day of tender opening shall be
             delivered at TENDER BOX kept at chamber AGM (OP) O/o G.M.T.D JUNAGADH ,GHB
             Building, Moti Bag Road, Junagadh 362 001.The purchaser shall not be responsible if
             the bids are delivered elsewhere.

       (f) Venue of Tender Opening: Tender will be opened in the Chamber of AGM (OP)
           O/o G.M.TD ,Moti Bag road, GHB Building, Junagadh on the due date. If due to
           administrative reason, the venue of Bid opening is changed, it will be displayed
           prominently on the above address.
       (g) Post tender offer should reach to the GMTD BSNL,GHB Building, Moti bag road,
           Junagadh, one day before the date of opening. BSNL is not responsible for late bid or
           elsewhere delivery.

15.3     If the envelopes are not sealed and marked as required, the bid shall be rejected.


16.1 Bids must be received by the Purchaser at the address specified under para 15.2 not
    latter than on due time & date.

16.2 The Purchaser may, at its discretion, extend this deadline for the submission of bids by
    amending the Bid Documents in accordance with clause 6 in which case all rights and
    obligations of the purchaser and bidders previously subject to the deadline will
    thereafter be subjected to the deadline as extended.

16.3 The bidder shall submit his bid offer against a set of bid documents purchased by him
    for all or some of the systems/equipment as per requirement of the Bid Documents. He
    May include alternate offer, if permissible as per the bid. However not more than one
    independent and complete offer shall be permitted from the bidder.

17.     LATE BIDS

       Any bid received by the purchaser after the deadline for submission of bids prescribed
      by the purchaser pursuant to clause 16, shall be rejected and returned unopened to the


18.1 The bidder may modify or withdraw his bid after submission provided that the written
    notice of the modification or withdrawal is received by the purchaser prior to the
    deadline prescribed for submission of bids.

18.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and
    dispatched as required in the case of bid submission in accordance with the provision of
    clause 15. A withdrawal notice may also be sent by FAX but followed by a signed
    confirmation copy by post not later than the deadline for submission of bids.

                                         - 11 -
                                                                              Signature of Tenderer
                                                                               Tender for Print bill

18.3 Subject to clause 20, no bid shall be modified subsequent to the deadline for
    submission of bids.



19.1 The purchaser shall open bids in the presence of bidders or their authorized
   representatives who chose to attend on due date. The bidder's representatives, who are
   present shall sign in an attendance register. Authority letter to this effect shall be
   submitted by the bidders before they are allowed to participate in bid opening (A Format
   is given).

19.2 A maximum of two representatives of any bidder shall be authorized and permitted to
   attend the bid opening.

19.3 The bidder's names, Bid prices, modifications, bid withdrawals and such other details as
    the purchaser, at its discretion, may consider appropriate will be announced at the time
    of opening.

19.4 The date fixed for opening of bids, if subsequently declared as holiday by the BSNL, the
    revised date of schedule will be notified. However, in absence of such notification, the bids
    will be opened on next working day, time and venue remaining unaltered.


       To assist in the examination, evaluation and comparison of bids, the purchaser may, at its
      discretion ask the bidder for the clarification of its bid. The request for the clarification and
      the response shall be in writing. However, no post bid clarification at the initiative of the
      bidder shall be entertained.


21.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any
   computational errors have been made, whether required sureties have been furnished,
   whether the documents have been properly signed and whether the bids are generally in

21.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy
    between the unit price and total price that is obtained by multiplying the unit price and
    quantity, the unit price shall prevail and the total price shall be corrected by the
    purchaser. If there is a discrepancy between words and figures, the amount in words
    shall prevail. If the supplier does not accept the correction of the errors, his bid shall be

                                          - 12 -
                                                                                 Signature of Tenderer
                                                                              Tender for Print bill

21.3 Prior to the detailed evaluation pursuant to clause 22, the Purchaser will determine the
    substantial responsiveness of each bid to the Bid Document. For purposes of these
    clauses, a substantially responsive bid is one which confirms to all the terms and
    conditions of the Bid Documents without material deviations. The purchaser's
    determination of bid's responsiveness shall be based on the contents of the bid itself
    without recourse to extrinsic evidence.

21.4 A bid, determined as substantially non-responsive will be rejected by the purchaser and
    shall not subsequent to the bid opening be made responsive by the bidder by correction of
    the non-conformity.

21.5 The Purchaser may waive any minor infirmity or non-conformity or irregularity in a bid
    which doesn't constitute a material deviation, provided such waiver doesn't prejudice or
    effect the relative ranking of any bidder.


22.1 The Purchaser shall evaluate in detail and compare the bids previously determined to
   be substantially responsive pursuant to clause 21.

22.2 The evaluation and comparison of responsive bids shall be done on the price of the
     goods/item offered inclusive of Levies & Taxes i.e., Sales Tax & Excise Duty, packing,
     forwarding, freight and insurance etc. as indicated in the Price Schedule of the Bid
    (a) The scope of work involves print operations as well as post-print operations such as
     folding, stapling, and inserting in envelopes, etc. In the first phase the printing of Consumers
     bill inclusive of itemized STD/ISD details on proper stationery and sorting, collating, folding,
     stapling shall be initiated. In respect of post print operations, the tenderer shall quote for an
     automated dispatch solution only. Under this, the quote shall be automated operations, for
     inserting single and multiple sheets in envelopes, and gluing including cost of envelopes.

       b)    L1,L2,L3 etc. is to be decided, based on the lowest quoted total rate of (1) For
             printing operation (2) Post Printing operation as per financial bid.

23.1Subject to Clause 20, no bidder shall try to influence the Purchaser on any matter
    relating to its bid, from the time of the bid opening till the time the contract is awarded.

23.2 Any effort by a bidder to modify his bid or influence the purchaser in the purchaser's bid
   evaluation, bid comparison or contract award decision shall result in the rejection of the bid.



                                        - 13 -
                                                                                Signature of Tenderer
                                                                               Tender for Print bill

       The Purchaser shall consider placement of letter of intent only on those eligible bidders
      whose offers have been found technically, commercially and financially acceptable. The
      Purchaser reserves the right to counter offer price(s) against price(s) quoted by any bidder.


       BSNL will have the right to increase or decrease up to 25% of the quantity specified in the
      schedule of requirements without any change in the unit price or other terms and conditions
      at the time of award of contract. The Department reserves the right to increase or decrease
      the quantum of work without change in terms & condition. No claim should entertained for
      less /not allotting the quantum of work.


      The Purchaser reserves the right to accept or reject any bid, and to annul the
      bidding process and reject all bids, at any time prior to award of contract without
      assigning any reason whatsoever and without thereby incurring any liability to the
      affected bidder or bidders on the grounds of purchaser's action.


27.1 The issue of an Advance Purchase Order shall constitute the intention of the Purchaser to
    enter into contract with the bidder.

27.2 The bidder shall within 10 days of issue of the advance purchase order, give his
    acceptance along with performance security, format provided with the bid document.

27.3 The bidder shall within 14 days of performance security payment, sign the agreement
    format provided with the bid document.


28.1 The issue of Purchase order shall constitute the award of contract on the bidder.

28.2 Upon the successful bidder furnishing performance security pursuant to clause 27, the
    Purchaser shall discharge the bid security in pursuant to clause 12.


       Failure of the successful bidder to comply with the requirement of clause 28 shall constitute
      sufficient ground for the annulment of the award and the forfeiture of the bid security in
      which event the Purchaser may make the award to any other bidder at the discretion of the
      purchaser or call for new bids. The time period as stipulated in the contract or letter of intent
      shall be deemed to be essence of the contract.

                                          - 14 -
                                                                                 Signature of Tenderer
                                                                                 Tender for Print bill

30 While all the conditions specified in the Bid documents are critical and are to be complied,
  special attention of bidder is invited to the following clauses of the bid documents. Non-
  compliance of any one of which shall result in out right rejection of the bid.

       (j) Clause 15.1 of Section II : The bids will be recorded/returned unopened if covers are not
          properly sealed with `PERSONAL SEAL' of the bidder.

      (ii)      Clauses 12.1, 12.3 & 13.1 of Section II : The bids will be rejected at opening stage
             if Bid security is not submitted as per Clauses 12.1 & 12.3 and bid validity is less
             than the period prescribed in Clause 13.1 mentioned above.

      (iii) Clause 2 & 10 of Section II : If the eligibility condition as per clause 2 of Section II
           is not met and/or documents prescribed to establish the eligibility as per Clause
           10 of section II are not enclosed, the bids will be liable for rejection.

      (iv) Clause 11.2 (b) of Section II: If clause-by-clause compliance and deviation statements as
          prescribed are not given, the bid will be liable for rejection. In case of no deviations, a
          statement to that effect must be given.

         (v) Compliance if given using ambiguous words like "Noted", "Understood", "Noted &
           Understood" shall not be accepted as complied. Mere "Complied" will also be not
           sufficient, reference to the enclosed documents showing compliance must be given.

         (vi) Price Schedule: Prices are not filled in as prescribed in price schedule.

         (vii) Section II clause 9.5 on discount, which is reproduced below:

                "Discount, if any, offered by the bidder shall not be considered unless specifically
              indicated in the price schedule. Bidders desiring to offer discount shall therefore
              modify their offer suitably while quoting and shall quote clearly net price taking all
               Such factors like Discount, free supply etc. into account".

31.      Purchaser reserves the right to disqualify the supplier for a suitable period who
       habitually failed to supply the equipment in time. Further, the suppliers whose
       equipment do not perform satisfactory in the field in accordance with the specifications
       may also be disqualified for a suitable period as decided by the purchaser.

32. Purchaser reserves the right to blacklist a bidder for a suitable period in case he fails to
    honor his bid without sufficient grounds.

33. The bidder should give a certificate that none of his/her near relative is working in the
    units as defined below where he is going to apply for the tender. In case of
    proprietorship firm certificate will be given by the proprietor. For partnership firm
    certificate will be given by all the partners and in case of limited company by all the
    Directors of the company excluding Government of India/Financial institution nominees
    and independent non-Official part time Directors appointed by Govt. of India or the

                                            - 15 -
                                                                                   Signature of Tenderer
                                                                                        Tender for Print bill

     Governor of the state. Due to any breach of these conditions by the company or firm or
     any other person the tender will be cancelled and Bid Security will be forfeited at any
     stage whenever it is noticed and BSNL will not pay any damage to the company or firm
     or the concerned person. The company or firm or the person will also be debarred for
     further participation in the concerned unit. The near relatives for this purpose are defined
      (a) Members of a Hindu undivided family.

     (c) They are husband and wife.

     (d) The one is related to the other in the manner as father, mother, son(s) & Son's
         wife (daughter in law), Daughter(s) and daughter's husband (son in law),
         brother(s) and brother's wife, sister(s) and sister's husband (brother in law). The
         format of the certificate to be given is

                 "I..............s/o.............r/o................. hereby certify that none of my relative(s) as
     defined in the tender document is/are employed in BSNL as per details given in tender
     document. In case at any stage, it is found that the information given by me is
     false/incorrect, BSNL shall have the absolute right to take any action as deemed fit/without
     any prior intimation to me."

34 The Department reserves the right to disqualify such bidders who have a record of not
   meeting contractual obligations against earlier contracts entered into with the BSNL.

                                                                   O/o GMTD Junagadh

                                                 SECTION III



                                             - 16 -
                                                                                          Signature of Tenderer
                                                                           Tender for Print bill

      The general condition shall apply in contracts made by the purchaser for the
     procurement of goods.


      The goods supplied under this contract shall conform to the standards .


      The supplier shall indemnify the purchaser against all third-party claims of infringement of
     patent , trademark or industrial design rights arising from use of the goods or any part
     thereof in Indian Telecom Network.


4.1 The supplier shall furnish performance security in the form of DD/BG for Rs. 74,700/-to the
    purchaser cost within 10 days from the date of issue of provisional approval order.

4.2 The proceeds of the performance security shall be payable to the Purchaser as
    compensation for any loss resulting from the supplier's failure to complete its obligations
    under the contract.

4.3 The performance security Bond shall be in the form of Bank Guarantee valid for 2 ½ years
    issued by a Nationalized Bank and in the form provided in the Bid Document.

4.4 The performance security Bond will be discharged by the Purchaser after completion of the
    supplier's performance obligations including any warranty obligations under the

     The tenderer shall indemnify BSNL and keep BSNL indemnified against any loss,
     damages and other costs that BSNL may be put into or incurred by reason of any error
     or any defect in printing. In the event of any discovery of error or defect due to the
      fault of the tenderer or deficiency in quality at any time during / after the printing and
     supply of consumers bill, the tenderer shall be bound, if called upon to do so, to rectify
     such error or defect at his own cost and reprint the bills to the satisfaction of BSNL &
     within the time fixed by the BSNL JUNAGADH. However if the error/ defect found to be of
     BSNL the tenderer shall be bound to re-print and supply such bills printed defectively at the
     same approved rates or reduced rates on mutually agreed terms.

      The agency shall arrange to submit its claim on monthly basis. Bills in triplicate enclosing
  stamped pre-receipt shall be preferred by the agency to the C.A.O. (TRA) JTD or any other
  officer nominated by GMTD BSNL, JUNAGADH 10th of every month for the services
  rendered (actual number of images) in the preceding calendar month.

                                        - 17 -
                                                                             Signature of Tenderer
                                                                               Tender for Print bill

6.1 Employee Provident Fund Contribution of Labors/Employees employed by Contractor.
    The contractor shall fulfillment/compliance of the provisions of EPF & Misc. Provision Act.
1952 & EPF Scheme 1952 by the contractors in respect of labors/employees engaged by the
contractor for performing the works of BSNL.
 :- Bill of contractor must accompany with the following.
         1. List showing the details of labour engaged.
         2. Duration of their engagement.
         3. The amount of wages paid to such labors/employees for the duration in question.
         4. Amount of EPF contribution ( Both employer’s & employees’ contribution ) for the
            duration of engagement in question, paid to the EPF Authorities.
         5. Copies of authenticated documents of payments of such contribution to EPF
         6. A declaration from the contractors regarding compliance of the condition of EPF Act,
             Bill passing authority will check the payment particulars regarding EPF contribution
furnished by the contractors along with the bill as mentioned above and will keep full records of
the payments etc. each contract wise. The bill passing authority only if the contractor complies
with the terms and conditions of EPF Act, 1952 will pass the bill.
             The contract wise information kept by bill passing authority as per above may be
produced to the EPF authorities as and when demanded by the latte

7. INSPECTION: The chief Account Officer or his representative or any other of his superior
   officers shall have free access to the sight at all times for inspection. The agency shall
   render to the representative of BSNL all possible assistant & facility for the purpose.

     8.      PRICES

     8.1         (i) (a) Prices charged by the supplier for goods delivered and services performed
                     under the contract shall not be higher than the prices quoted by the Supplier in
                     his Bid.

                     (b) In the case of revision of Statutory Levies/Taxes during the finalization
                      period of tender, the Purchaser reserves the right to ask for reduction in the
               (ii) (a) Any increase in taxes and other statutory duties/levies during contract period
                      shall be to the supplier's account. However benefit of any decrease in these
                      taxes/duties shall be passed on to the Purchaser by the supplier.


9.1         The purchaser may, at any time, by a written order given to a supplier, make changes
           within the general scope of the contract in any one or more of the following:

               (a) the method of transportation or packing;
               (b) the place of delivery; or
               (c) the services to be provided by the supplier

                                             - 18 -
                                                                                 Signature of Tenderer
                                                                               Tender for Print bill

9.2   If any such change causes an increase or decrease in the cost of, or the time required
      for the execution of the contract an equitable adjustment shall be made in the contract
      price or delivery schedule, or both, and the contract shall accordingly be amended. Any
      proposal by the supplier for adjustment under this clause must be made within 30 days from
      the date of the receipt of the change in order.

     The Supplier shall notify the Purchaser in writing of all subcontracts awarded under this
    contract if not already specified in his bid. Such notification, in his original bid or later shall
    not relieve the supplier from any liability or obligation under the Contract.


       In the event of failure to complete the entire print job including other post printing
      operations if any, within the print window timings specified in Annexure I, the tenderer
      shall be liable to pay the penalty as follows and such amount will be deducted from any
      amount due to him from BSNL.
       (a) First day        : Rs.1,000 per hour subject to a maximum of Rs.10,000 for
                                that day.

        (b) Second day          : Rs.2,000 per hour subject to a maximum of Rs.20,000 for
                                that day.

        (c) More than two days : Rs.5,000 per hour subject to a maximum of Rs.30,000 per day.

        If the delay beyond print window timings exceeds 48 hours, BSNL will be free to get the
       work done through other sources. The cost of such work will be payable by the tenderer
       in addition to the above stated liquidated damages.

       Sunday & Telegraph holidays may be excluded while calculating the penalty as the
      post offices are closed on those days if bills are dispatched immediately on the

       Where material has been supplied to the printer while printing process of the previous
      bill is in progress the benefit of time lag up to admissible window time in respect of the
      cycle may be given.

      GMTD JTD JUNAGADH reserves the right to waive off the penalty or reduce it, at his
    discretion, depending upon the merits of the reasons for such delay. However, this
    waiver clause shall not be invoked, as a matter of routine.
11.2 (a) If it is found that paper is less than 80 GSM, proportionate penalty, with limit to 5% of bill
     amounts to be claimed by contractor will be imposed for the respective months bill.

                                         - 19 -
                                                                                 Signature of Tenderer
                                                                            Tender for Print bill

11.2. (b) For poor quantity of printing, bar code etc maximum penalty of 5% of bill amounts to
     be claimed for that month will be imposed.


    If any time, during the continuation of this contract, the performance in whole or in part by
   the purchaser of any obligation under this contract is prevented or delayed by reasons of any
   war or hostility, act of the public, enemy, civil commotion, sabotage, fires, flood, explosions,
   epidemics, quarantine restriction, strikes, lockouts or act of God (hereinafter referred to as
   events) , provided notice of happenings of any such eventuality is given by it to the other
   within 21 days from the date of occurrence ,thereof, the supplier shall by reason of event be
   not entitled to terminate this contract ,nor shall it have any claim for damages against other
   in respect of such non-performance or delay in the performance and performance under the
   contract shall be resumed as soon as practicable after such an event comes to an end or
   ceases to exist, and the decision of the purchaser in this respect shall be final and
   conclusive. For the purpose of avoidance of inconvenience to the public and the customers
   of purchaser due to civil commotion, strike and riots, the supplier shall be responsible for
   making necessary standby/alternate arrangement either off-site or on- site to the extent of
   not less than 75 % of the required capacity for printing of total print volume at any time. The
   supplier shall indicate clearly their proposed plan for such arrangement and enclose it along
   with their quote. The tender received without such plan shall be liable for rejection. The back-
   up plan/site shall be inspected by the BSNL before finalizing the contract.

12.2 Provided, also that if the contract is terminated under this clause, the Purchaser shall be at
    liberty to take over from the Supplier at a price to be fixed by the purchaser, which shall be
    final, all unused, undamaged and acceptable materials, bought out components and stores
    in course of manufacture which may be in possession of the Supplier at the time of such
    termination or such portion thereof as the purchaser may deem fit, except such materials,
    bought out components and stores as the Supplier may with the concurrence of the
    purchaser elect to retain.


13.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by
    written notice of default, sent to the supplier, terminate this contract in whole or in part

    a) If the supplier fails to deliver any or all of the goods within the time period(s)
        specified in the contract, or any extension thereof granted by the purchaser
        pursuant to clause15;
     b) if the supplier fails to perform any other obligation(s) under the Contract; and

     c) if the supplier, in either of the above circumstances, does not remedy his failure
       within a period of 15 days (or such longer period as the purchaser may authorize
       in writing) after receipt of the default notice from the purchaser.

                                       - 20 -
                                                                              Signature of Tenderer
                                                                            Tender for Print bill

13.2 In the event the purchaser terminates the contract in whole or in part pursuant to para
    the purchase procure, upon such terms and in such manner as it deems appropriate, goods
    similar to those undelivered and the supplier shall be liable to the Purchaser for any excess
    cost for such similar goods. However the supplier shall continue the performance of the
    contract to the extent not terminated.


       The Purchaser may at any time terminate the Contract by giving written notice to the
      Supplier, without compensation to the supplier. If the supplier becomes bankrupt or
      otherwise insolvent as declared by the competent court provided that such termination
      will not prejudice or affect any right of action or remedy which has accrued or will accrue
      thereafter to the purchaser.


15.1 In the event of any question, dispute or difference arising under this agreement or in
    connection there-with (except as to the matters, the decision to which is specifically
    provided under this agreement), the same shall be referred to the sole arbitration of the
    CGMT AM, BSNL or in case his designation is changed or his office is abolished, then in
    such cases to the sole arbitration of the officer for the time being entrusted (whether in
    addition to his own duties or otherwise) with the functions of the CGMT AM, BSNL or by
    whatever designation such an officer may be called (hereinafter referred to as the said
    officer), and if the CGMT AM or the said officer is unable or unwilling to act as such, then to
    the sole arbitration of some other person appointed by the CGMT AM or the said officer.
    The agreement to appoint an arbitrator will be in accordance with the Arbitration and
    Conciliation Act 1996. There will be no objection to any such appointment on the ground
    that the arbitrator is a Government Servant or that he has to deal with the matter to which
    the agreement relates or that in the course of his duties as a Government Servant he has
    expressed his views on all or any of the matters in dispute. The award of the arbitrator shall
    be final and binding on both the parties to the agreement. In the event of such an arbitrator
    to whom the matter is originally referred, being transferred or vacating his office or being
    unable to act for any reason whatsoever, the CGMT AM, BSNL or the said officer shall
    appoint another person to act as an arbitrator in accordance with terms of the agreement
    and the person so appointed shall be entitled to proceed from the stage at which it was left
    out by his predecessors.

15.2 The arbitrator may from time to time with the consent of both the parties enlarge the time
    frame for making and publishing the award. Subject to the aforesaid, Arbitration and
    Conciliation Act, 1996 and the rules made there under, any modification thereof for the time
    being in force shall be deemed to apply to the arbitration proceeding under this clause.
15.3 The venue of the arbitration proceeding shall be the office of the CGMT AM, BSNL, Gujarat
    Telecom Circle or such other places as the arbitrator may decide.

16      SET OFF

                                        - 21 -
                                                                              Signature of Tenderer
                                                                            Tender for Print bill

     Any sum of money due and payable to the supplier (including security deposit
   refundable to him) under this contract may be appropriated by the purchaser or the
   BSNL or any other person(s) contracting through the BSNL and set off the same
   against any claim of the Purchaser or BSNL or such other person or person(s) for payment
   of a sum of money arising out of this contract or under any other contract made by the
   supplier with the Purchaser or BSNL or such other person(s) contracting through the BSNL.

17. The bidders, who are given Purchase Orders, must give the details of the supplies
   made against all the Purchase Orders every month on the first working day of the
   following month to CAO(TRA) O/o GMTD JUNAGADH. Billing schedule of landline & PCO
   will be 5th,6th and 20th date of in every month i.e. 3 time in a months. Billing schedule of GSM
   will be once in a month.

18.The bidder should furnish the name of his collaborator (if applicable), brand name,
  model no. and type of the products offered in this tender. The technical literatures of the
  products should also be submitted. No change in either technology or product shall be
  permitted after opening of bids.

                                                              O/o GMTD Junagadh

                                      SECTION IV
                            SPECIAL CONDITIONS OF CONTRACT

                                       - 22 -
                                                                              Signature of Tenderer
                                                                          Tender for Print bill

1.    The special conditions of contract shall supplement the `Instructions to the Bidders' as
     contained in Section II & "General (Commercial) Conditions of the Contract" as
     contained in Section III and wherever there is a conflict, the provisions herein shall
     prevail over those in Section II and Section III. .

2.    (i) The bank guarantee for bid security or NSIC certificate for claiming exemption from
     submission of bank guarantee against bid security, as prescribed in clauses 12.1 &
     12.3 of Section II of the bid document shall be submitted along with the bids in a
     separate cover. The bank guarantee so submitted shall be as per the format given I on
     prescribed judicial paper with stamps of proper value and should contain full address of the
     issuing branch of the bank with its telephone number and FAX number. This cover should
     be super scribed as "BID SECURITY FOR TENDER No-------------------------------------------
     issued on--------.

      (ii) In case where the document of bid security and type approval etc. are not
     submitted in the manner prescribed under clause 2 (i) above, cover containing the
     commercial, technical and financial offers SHALL NOT BE OPENED AND THE BID SHALL

3.    The small scale industries registered with National Small Scale Industries Corporation
     (NSIC) for the tendered item under single point registration scheme and desirous of
     claiming concessions available to such units inclusive of bid security should submit their
     latest NSIC certificates and documents in respect of their monetary limit and financial
     capability duly certified by NSIC.

                                      ANNEXURE I
                                TECHNICAL SPECIFICATIONS
1. Quality :

                                       - 23 -
                                                                            Signature of Tenderer
                                                                              Tender for Print bill

     a) The process of printing shall be of the kind that supports variable data and variable
      font size, two-up and shall be of any technology. The print field resolution has to be
      minimum of 300X300 dpi. The printing shall be with duplex printing capability.

     b) The printer speed shall be in the range of 3 lakhs images within 24 hrs on pre-printed cut-
      sheet stationery of A4 size. The quality of the stationery used for printing shall not be less
      than 80 GSM high quality paper. There shall be perforation at the bottom portion of the bill
      (counter foil) to enable easy detachment.

     c) The printing technology shall be of the capability for advanced print languages such as
       IPDS, POSTSCRIPT and PCL. Two-colour variable data printing will be required for
       printing of variable data on the front page.

     d) The bidder is required to offset print items of routine nature such as general instructions,
       BSNL logos, the commercial advertisements etc on both side of the page in multi colour.

     e) The commercial cost of main bill shall be reckoned as one (one print image) as
      printing will be done on one side of the paper only. However, the STD/ISD details shall be
      printed on both side of the page with duplex printing technology on additional sheet and the
      number of pages for the purpose of cost shall be treated as two print images of variable
      data .

2.     Method :

      a)    There should be provision for printing bills pin code wise or in any other order
           prescribed by BSNL.

      b) The software for designing the print-image format shall be developed by the
        agency free of cost. The agency shall also be responsible for making the
        necessary changes to the software needed, to accommodate any changes to
        the print-image format, as and when JUNAGADH Telecom district put forth such
        demand, free of cost

  c) The BSNL logo should be printed in its original colour and layout in the
    preprinted stationary.
3 Contents

      a) The bar coding of certain data items is essential and details are to be worked out
         in consultation with software group of JUNAGADH Telecom District.
      b) The printing of logos, photographs (Black & White or any other colour and shades of that
        colour), barcodes signatures and Indian languages scripts etc., should be possible using
        the printing system only. Similarly, facility for stitching (stapling) of printed pages should
        also be available.

                                         - 24 -
                                                                                Signature of Tenderer
                                                                     Tender for Print bill

c) There should be flexibility in the print-layout to include optional messages either
  selectively or for all bills of a cycle.

d) The post-print mechanization process shall have facility to enclose newsletters and
  bulletins/enclosures to all or target group of customers (i.e. on selective basis). The
  speed of operation of post printing mechanization system shall be in synchronization
  through out the printing system to ensure that the Contractor maintains final print-window

e) It should be possible to print commercial advertisements in the free space left at
  appropriate position of each Customer's bill details/special messages without
  affecting the overall number of pages for a particular customer. For this the
  agency shall provide facility to scan/edit/reduce/ enlarge the advertisement
  material suitable and re-adjust print format layout to suitably insert the
  commercial advertisement of appropriate slot of short notice for every billing
  cycle and such changes required are to be done free of cost.

f) The agency shall also be under obligation to extend similar services to
  JUNAGADH Telecom District at the same agreed rate for any other adhoc/non-
  cyclic requirements of JUNAGADH Telecom District on priority basis, as and
  when such requirement arises and such request is made by JUNAGADH
  Telecom District to the agency. The agency shall develop the print-linage/page
  layout on 2 occasions in a calendar month free of cost.

4. Timeframe:

a) BSNL will hand-over variable data in separate data-files like `Billing Data',
  Detailed Bill Data', `Trunk Calls data' etc. in magnetic media. The agency shall
  ensure that all related data are grouped together and printed as a single bill.
  JUNAGADH Telecom District shall provide the data cartridge required for
  generation of print-images. Separate files for main bills and STD/ISD itemized
  bills will be provided which will have to be collected and telephone number-wise
  final print images inclusive of STD & ISD Details generated by agency for
  printing./ Bills should be printed in any order as desired by JUNAGADH Telecom
  District such as telephone number-wise pin-code-wise, single sheet, dual sheet,
  multiple sheet at no extra cost. Heavy callers need to be identified and printed on
  separate colour stationary. For this purpose, all the 7 days are to be considered as
  working days and the print-window timings set forth in clause 4 (b) of the technical
  specification shall be maintained at any cost.

b) The Print-Window shall be less than 48 hours for printing 6.0 lakhs print
 images/part thereof per billing cycle. The print-window shall mean that at the end
 of specified hours the entire job of printing the images, folding, stapling, sorting
 and sending to the designated post offices is completed in a phased manner over the
 entire print-window time and at the end of total print window no job is left pending.

                                 - 25 -
                                                                       Signature of Tenderer
                                                                      Tender for Print bill

c) Print window timings is 48 hours 6.0 lakhs impression or part thereof At present there
  are billing cycles per month. The print- window time reckoning starts from the time the
  data/cartridge is made available to the agency by JUNAGADH Telecom District. The
  number of billing cycles is, subject to increase/decrease as per the demands of the
  network management and the agency shall comply with such needs, even if the billing
  cycle is required to one per month.

5. Period of Contract:

   (A) The scope of the tender is to provide print and post-print operation services to
     JUNAGADH Telecom District for printing of consumers bill and detailed bills
     on a continuous basis for a period 1 years and extendable for a further
     period of one years without any change in the unit price or other terms and
     conditions at the time of award of contract.
  (B) The contract can be terminated by JUNAGADH Telecom District by serving a
     notice of 3 months.

6. Scope of Work:

   A Printing of Consumers bill with quality mentioned with time frame shall be
    indicated. The agency has to follow all agreed technical and general terms
    and conditions of the tender.

  B The required infrastructure needed for extending such services to JUNAGADH
    Telecom District shall be owned, installed and maintained by the agency. The
    agency shall carry out the work with own manpower, plant & machinery,
    Printer consumables and stationary.

   C The responsibility of procuring/stocking the necessary stationery shall be that
    of the agency. The agency should also be in a position to change the
    design/layout of preprinted stationary every two months in case of demand
    from BSNL authorities.

    D The JUNAGADH Telecom District's requirement for such service is cycles in
    nature. The present approximate load per month varies between 0.95 lakhs to
    1.05 lakhs print bills. The agency should be capable of handling the increased print lead
    without effecting the print-window timings as mentioned in clause-4 (b).
    E The printed bills shall be free from errors and mistakes and shall confirm to the
F. Jobe to be done:-

 1.Printing with stationary.

 2.Including Cost of window type envelope .

 3.Folding & Insertion of bill in the cover.

                                    - 26 -
                                                                        Signature of Tenderer
                                                                       Tender for Print bill

     4.To hand over at designated Post office at Junagadh.

    7. The agency shall provide foolproof and transparent arrangement in the system to
     ensure that all the data supplied by JUNAGADH Telecom District is printed. The
     counter for the number of print images created by the system shall also be
     software/system controlled and counter initialization should not be possible by the
     agency's operators without the prior approval of nominated officer of JUNAGADH
     Telecom District. This point is of utmost importance since payment to the agency's
     monthly claims for the service rendered to JUNAGADH Telecom District is based on
     the readings in the counter.

    8. Confidentiality:

      The agency shall maintain full confidentiality of the data supplied for creating print
     images. Under no circumstances, the agency shall divulge/reveal/share such data
     for the purpose of other than for creating print images for JUNAGADH Telecom
     District. Any violation of this confidentiality clause may result in instant termination
     of the contract and the agency shall be liable to pay liquidated damages of
     Rs.10,00,000/- (Rupees ten lakhs only) to JUNAGADH Telecom District and
     GMTD, JUNAGADH Telecom District shall reserve the right to black-list the agency
     on all India basis.

    9. Distribution:

         1. Date from BSNL to the agency

         2. Printed bills from agency to BSNL.

                                        ANNEXURE - II
                                       TECHNICAL BID
Sr. No                       Description                               COMPLIANCE

                                       - 27 -
                                                                         Signature of Tenderer
                                                                          Tender for Print bill

1   EMD paid vide DD // Cash / Bank Guarantee                                    YES / NO
2   Sales Tax Registration                                                       YES / NO
3    Registration Certificates of Firm                                           YES / NO
4   Printing system solution offered - Technical Specification Annexure-I         YES / NO
5   Attested copy of power of ATTORNEY if any
6   Attested copy of the partnership deeds/Memorandum of understanding
   if any
7 Letter of Authorization                                                        YES / NO
8 All pages of tender documents signed by him without detaching any              YES / NO
     page or pages.
9 list of important customers with documentary proof                              YES / NO
10 Implementation schedule from the date of acceptance of tender.                 YES / NO
11 Credentials regarding experience in carrying out similar services to at least other five
  PSU/Corporate sector/Government Department/Telecom companies. Certificates of
  experience with at least two organization of printing of one laces variable data impression per
  month for a period of one year .
12 Declaration - I                                                                YES / NO
13 Declaration - II                                                              YES / NO
14 Bio- Data Signed by tenderer                                                  YES / NO
15 Literature of the machine proposed to be used indicting printing              YES / NO
   Speed, technology to be used & nos of machine required to meet
   Specified window time.
16 Financial Bid Kept in separate cover                                          YES / NO
17 Nil deviation statement / clause by clause compliance                         YES / NO
18 Sample of paper to be used or prior bills issued & Window                     YES / NO
   Envelope both are enclosed
19 List of of maintenance /support infrastructure proposed /available
   Details                                                                       YES / NO
20 Proposed plan for standby/alternate arrangement to meet any eventuality       YES / NO
   in case services can not be tendered within the schedule. Submitted?
  The Bidder should ensure to submit all the above documents along with
  Technical Bid
21 Certificate to the effect that no his/her relative is working in the BSNL      YES/NO
   Junagadh unit

                                      - 28 -
                                                                            Signature of Tenderer
                                                                         Tender for Print bill

                                            ANNEXURE - II
                                              Check list
Sr.No.         Description                       Compliance Yes or No.       Remark

1.    EMD in form of DD/Bank Gurantee/Cash                                      Yes/No

2.    Experience for two organization for one year at least for Yes/No
      one laces images per month with variable data

3.    The technology offered :                                                 Yes/no
        a. inkjet.
        b. Laser
        c. Electro photography Technology
        d. any other.

4.    Offering automated operations?                                           Yes/No

5.    Whether printer output is                                                 Yes/No.
       a) Minimum 300 X 300 dpl.
       b) Duplex printing with 100 % resolution with block &
       c) Technology = IDPS// POST SCRIPT.

6.    Bar coding facility available?                                          Yes/No.

7.    Signature facility available?                                           Yes/No.

8.    Logo printing available?                                                Yes/No.

9.     Printing static data in Indian languages including Gujarati            Yes/No.
/     /Hindi available.

10.      Post print mechanism has facility to enclose news letters             Yes/No.
         to selected/targeted subscribers.

11.      Facility to scan/edit/reduce/enlarge.                                Yes/No.

12.      Provision for including Advertisements available                    Yes/No.

13.     Fool proof and transparent arrangement exists for                       Yes/No.
      reading counters for measurement of number of images(give brief description of the
      a) Is counter initialization possible without the knowledge of purchaser.

                                          - 29 -
                                                                           Signature of Tenderer
                                                                              Tender for Print bill

14. Choice of 10 colours /16 shades available..                                     Yes/No.

15. Stationary used is 80 GSM.                                                       Yes/No.

16. Printing on A4 size paper available.                                              Yes/No.

17. Printing Pin code wise or any order is possible.                                  Yes/No.

18. Capacity to include optional messages                                              Yes/No.
     To selected Subscribers.

19. Capacity to develop prints images of short notice.                                Yes/No.

20. Capability to include optional Messages to selected                                Yes/No.

21.     Capacity to adhere to print-window Timings .Even if                            Yes/No.
        Single billing date is fixed.

22.     Is the printing site at JUNAGADH?                                             Yes/No.

23.     Technical support of maintenance Available?                                    Yes/No.

24.      Standby arrangement up to 100 % capacity available                           Yes/No.

25.     Willing to start work within 3 months From date of                            Yes/No.
        Accepting the tender.

26.      Whether all pages are numbered & signed .                                     Yes/No

27.      Whether the tenders are properly Sealed ?                                    Yes/No

28.      Whether the signatory is authorized to Sign ?                                Yes/No

29      Whether corrections are properly attested ?                                    Yes/No

30       Whether any ambiguous conditions noted on price                              Yes/No
         quoted ?
31       Whether sample of paper to be use is enclosed                                Yes/No

32      Sample of window envelope is enclosed                                       Yes/No
     Bidder has to confirm that the material will be supplied as per the above specification

                                         - 30 -
                                                                                Signature of Tenderer
                                                                        Tender for Print bill

                                 " D E C L A R A T I O N-1 "

         "I / We hereby declared that I / We have carefully gone through the terms & conditions
of Tender Notice No.10 invited vide NO. JTD/ OP / T- 10 / 2010-2011 / dtd.00/00/11 in detailed
& agreed to the rates submitted by me / us in the Financial Bid and I / We agreed in full ".
      1) Signature of the Party:
         Full Name (in Block Letters)

        Capacity in which the tender is signed
        (Rubber Stamp is required)

      2) Full Address :

      3) Telephone NO.(O) ______________(R )______________


Bid Security : Receipt No.__________________of Book No._______________
Dtd.________________for Rs._____________/- or DD / PO / PS /Bankers Cheque.
No.________________ Dtd._______________for Rs._________________of
_________________ Bank _________________________Branch .

Along with declaration Tenderer should submit

1. The list of partner's /Directors of the company and in case of propriety firm name of the
2. Tenderer should give address from which he is doing the business. The address in all the
   registration under various Govt. Act should be the same as mentioned in the tender. In case
   of difference he is supposed to enclose explanation why it differs.

                                      - 31 -
                                                                          Signature of Tenderer
                                                                          Tender for Print bill

                                     “DECLARATION – II”

  To be executed by the Tenderer attested by Notary Public and submitted in original I / We
 1. That I/We or any of my/our partner(s) is/are neither working in any capacity in any units of
   the BSNL (formerly known as DOT) nor removed/ dismissed from services of BSNL or

 2. That I/We or any of my/your partner's relatives (as defined in note below) are neither
   employed in any capacity in the BSNL (formerly known as DOT) or removed/dismissed from
   service of BSNL or MTNL.

 3. That in case of change of partners or change in construction of the firm, I/We shall abide by
   the conditions 1 and 2 above shall bring any change to the knowledge of AGM(OP)

 4. i) That I / We shall intimate the names of persons who are working with me / us in any
   capacity or are subsequently employed by me/us .
    ii) That none of my/our employees is a removed/dismissed employee of any unit of either
   BSNL (formerly known as DOT) or MTNL.

    I ______________s/o ____________r/o __________ hereby certify that non of my
   relative(s) as defined in the tender document is/are employed in BSNL as per details given in
   the tender document. In case at any stage, it is found that the information given by me is
   false/incorrect, BSNL shall have the absolute right to take any action as deemed fit without
   any prior intimation to me.
            I/We am/are aware that any breach of the above conditions would render me/us to
   be removed from the approved list of contractors of JTD, along with cancellation of existing
   contractors and forfeiting of my/our Bid Security /Security Deposit.



Address of (Company/Partnership/Propriety firm)

                                  Registration No: PAN
                                            : Service Tax
                                            : Sales Tax
                                           : Labour License



                                      - 32 -
                                                                            Signature of Tenderer
                                                                            Tender for Print bill

(i) The term "relatives" means,
       - Member of a Hindu Undivided Family
       - Husband & Wife
       -Father, Mother, Sons & Son's wife (Daughter in Law), Daughter(s) & Daughter’s
      Husband (Son in law), Brother's & Brother's Wife, Sister's & Sister’s Husband (Brother
      in law)

(ii) In case of proprietorship firm certificate will be given by the proprietor, for partnership firm
   certificate will be given by all the partners and in case of limited company by all the
   directors of the company.

                                      - 33 -
                                                                              Signature of Tenderer
                                                                 Tender for Print bill

                         "BIO-DATA OF THE PARTY "
1) I) Name & Address of Firm/Party

     Tele NO.(O)                                       (Resi

   II) Whether it is a proprietorship or          :-
       Partnership Concerned .

   III) Full Name(s) of proprietor or partners.   :-
       (Attested copy of partnership deed
        invariably be attached )

   IV) Signature of the Party
      (I signatory party other than proprietor/   :-
      partner should enclosed authority letter
     from Proprietor )

2) Sales Tax Registration Number of the Firm/Party

3) Permanent Accounts No. (I .Tax) (PAN)

4) Reference number of Tender offer of the Firm/Party

5) The party should indicate specifically whether they have carried out same type of
  work in BSNL at other stations, if yes, they should submit the approved rate & period
  of contract.

                                   - 34 -
                                                                   Signature of Tenderer
                                                                                                     Tender for Print bill

                                                   BID FORM

Tender No. .............................                                  Date : .................

      JUNAGADH. 362 001

Dear Sir,

1. Having examined the conditions of contract and specifications including addenda
   Nos......................the receipt of which is hereby duly acknowledged, we, undersigned,
   offer to supply and deliver .............................................. in conformity with the said
   drawings, conditions of contract and specifications for the sum shown in the schedule of
   prices attached herewith and made part of this Bid.
2. We undertake, if our Bid is accepted, to commence deliveries within (                                )
   months and to complete delivery of all the items specified in the contract within (
   ) months calculated from the date of issue of your purchase order.
3. If our Bid is accepted, we will obtain the performance guarantees of a Scheduled Bank
   for a sum @ 10% of the contract value for the due performance of the contract.
4. We agree to abide by this Bid for a period of 150 days from the date fixed for Bid
   opening and it shall remain binding upon us and may be accepted at any time before                 the
   expiration of that period.
5. Until a formal Purchase Order of Contract is prepared and executed, this Bid together
   with your written acceptance thereof in your notification of award shall constitute a
   binding contract between us.
6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent
   alteration and replacement.
7. We understand that you are not bound to accept the lowest or any bid, you may receive.

Dated this .............................. day of ........................ 2011

Name and Signature ------------------------

In the capacity of ----------------------

Duly authorized to sign the bid for and on behalf of..............................................

Address .....................................

                                                     - 35 -
                                                                                                       Signature of Tenderer
                                                                                       Tender for Print bill

                                           BID SECURITY FORM

                Whereas ............................. (hereafter called          " the Bidder" ) has submitted its
bid dated ..................... for                                        Tender No JTD / OP / 07-08 / dated
............................ KNOW ALL MEN by these Presents that We ............................. of
..................having our registered office at ......................( hereafter called "the Bank" ) are bound
up to ........................BSNL , in the sum of Rs . .............. For which payment will and truly to be
made the Bank binds itself , its successors and assigns by these Presents .

THE Conditions of the obligation are:

             1. If the Bidder withdraws its bid during the period of bid validity specified by
             the Bidder on the Bid Form ;
             2. If the Bidder , having been notified of the acceptance of its bid by the
             purchaser during the period of Bid Validity .

            (a) fails or refuses to execute the Contract , if required , or
           (b) fails or refuses to furnish performance security , in accordance with the instructions
             to Bidders .

    We undertake to pay to ........................................ , BSNL up to the above amount upon
receipt of its first written demand , without having to substantiate its demand , provided that in its
demand , BSNL will note that the amount claimed by it is due to it owing to the occurrence of
one or two or both conditions specifying the occurred condition or conditions .
    This guarantee will remain in force as specified in clause 10 of section II of the Bid
Document up to and including thirty ( 30 ) days after the period of bid validity and any demand in
respect thereof should reach the Bank not later than the specified date / dates

                                                      Signature of the Bank Authority
                                                      Signed in Capacity of
     Signature of Witness                                     Full Address of Branch
     Name of Witness                                          Tele. No. of Branch
     Address of Witness                                       FAX No. of Branch.

BID SECURITY PARTICULARS :                                RECEIPT NO.                  DATE

                                             - 36 -
                                                                                         Signature of Tenderer
                                                                          Tender for Print bill

    ( To reach AGM (OP),BSNL, JUNAGADH Telecom District before date of bid opening )

GHB Building,Moti Bag Road,
O/o GMTD, JUNAGADH-362 001.

Subject : Authorization for attending bid opening on_________________________(date) in the
tender of __________________________________________________________.

     Following persons are hereby authorized to attend the bid opening for the tender
mentioned above on behalf of _______________________________________________
(Bidder) in order of preference given below.

 Order of Preference            Name                     Signatures Specimen

Alternate Representative

                                 Signatures of bidder
                           Officer Authorized to sign the bid
                           Documents on behalf of the bidder.

Note : 1. Maximum of two representatives will be permitted to attend bid opening. In cases
        where it is restricted to one, first preference will be allowed. Alternate representative
        will be permitted when regular representatives are not able to attend.

       2. Permission for entry to the hall where bids are opened may be refused in case
        authorization as prescribed above is not received.

                                       - 37 -
                                                                            Signature of Tenderer
                                                                          Tender for Print bill

                          PERFORMANCE SECURITY BOND FORM

 1 . In consideration of Bharat Sanchar Nigam Ltd ., ( here in after called The BSNL AGM(OP)
    JTD JUNAGADH ) having agreed to exempt __________________________
    _______________________ ( here in after called the said contractor(S) from the demand of
    security deposit / earnest money of Rs . ______________ on production of Bank Guarantee
    for Rs._________ for the due fulfillment by the said contractors of the terms & conditions to
    be contained in an Agreement in connection with the contract for supply of
    _______________________(name                       of                the               bank)
    _________________________________________________________ ( here in after
    referred to as "the Bank" ) at the request of ______________________ Contractor's do
    hereby undertake to pay to the BSNL ,_________________________ an amount of not
    exceeding _____________________________________, against any loss or damage
    caused to or suffered or would be caused to or suffered by the BSNL ,____________ by
    reason of any breach by the said contractor's of any of the terms & conditions contained in
    the said agreement .

2 . We ( name of the bank ) ___________________________________________ do hereby
    undertake to pay the amounts due and payable under this guarantee without any demur ,
    merely on a demand from the BSNL , ________________ Stating that the amount claimed is
    due by way of loss or damages caused to or would be caused to or suffered by the BSNL ,
    _________________ reason of breach by the said contractor's of any of the terms &
    conditions contained in the said agreement or by reason of the contractors failure to perform
    the said Agreement . Any such demand made on the bank shall be conclusive as regards
    the amount due and payable by the Bank under this guarantee where the decision of the
    BSNL , ________________ in these counts shall be final and binding on the bank . However
    , our liability under this guarantee shall be restricted to an amount not exceeding

3 . We undertake to pay to the BSNL , ____________________ any money so demanded not
    withstanding any disputes raised by the contractor(s) / supplier(s) in any suit or proceeding
    pending before any court or tribunal relating there to our liability under the present being
    absolute and equivocal . The payment so made by us under this bond shall be valid
    discharge of our liability for payment there under and the contractor(s) / supplier(s) shall
    have no claim against us for making such payment .

 4 . We ( name of the bank ) ____________________________ further agree that the
guarantee herein contained shall remain in full force and effect immediately for a period of one
year from date herein and further agrees to extend the same from time to time ( one year after )
so that it shall continue to be enforceable till all the dues of the BSNL ,
_______________________________ under or by virtue of the said agreement have been fully
paid and its claims satisfied or discharged or till BSNL , ____________________ certifies that
the terms & conditions of the said agreement have been fully and properly carried out by the
said contractor(s) and accordingly discharges this guarantee .

                                      - 38 -
                                                                            Signature of Tenderer
                                                                            Tender for Print bill

5 . We ( name of the bank ) further agree with the BSNL , ________________ that the BSNL
   ,___________ shall have the fullest liberty without our consent and without affecting in any
   manner our obligations here under to vary and of the terms & conditions of the said
   agreement or to extend time of performance by the said contractor(s) from time to time or to
   postpone for any time to time any of the powers exercisable by the BSNL ,
   _________________________ against the said contractor(s) and to forbear or enforce any of
   the terms & conditions relating to the said agreement and we shall not be relieved from our
   liability by reason of any such variation , or extension being granted to the said contractor(s)
   or for any forbearance , and or any omission on the part of the BSNL , _________________
   or any indulgence by the BSNL , _________________ to the said contractor(s) or by any
   such matter or thing whatsoever which under the law relating to sureties would , but for this
   provision , have effect of so relieving us .

6 . This guarantee will not be discharged due to the change in the constitution of the Bank or
  the contractor(s) / supplier(s)

7 This guarantee shall be irrevocable and the obligations of the Bank herein shall not be
   conditional to any prior notice by BSNL
8. THE CONDITIONS of the obligation are:
  1. If the Contractor is unable to keep stores issued to him, properly, i.e. the store provided
     to the contractor, by the BSNL are damage or
  2. The stores issued to the contractor by the BSNL are stolen or
  3. The Contractor is not able to provide proper account of the stores issued to him/her/them
     by the BSNL.
     We undertake to pay to the BSNL up to the above amount upon receipt of its first written
     demand without the BSNL having to substantiate its demand, provided that in its
     demand, the BSNL will note that the amount claimed by it is due to it owing to the
     occurrence of one of two or all of three conditions specifying the occurred condition or
     This guarantee will remain in force up to and including One hundred and eighty (180)
     days after the Period of Contract validity, and any demand in respect thereof should
     reach the Bank not later than the above date.

Dated : ______________________

                                  ( Indicating the name of the bank )

N. B. This guarantee should be issued on non - judicial stamped paper, stamped in accordance
      with the stamp act.

                                       - 39 -
                                                                              Signature of Tenderer
                                                                            Tender for Print bill

                                         FINANCIAL BID

Name and address of the tenderer:

I/We hereby quote the following rates:

1. Printing Operation :-     ITEMS              RATE PER IMMAGE
                                                IN FIGURE    IN WORDS
On Pre- printed continuous/Cut
Sheet stationery. Cost of printing per
A 4 Image page including cost of
stationery Quality of stationary
80Gsm. High quality. ( Print colour -
Black with shades)

                                    Rate per bill              Rate per bill
Item                                ( in figures )             ( in words)
Cost of Folding and Gluing (Bills
only) and delivery including window
type envelop size----Cm X-----Cm.

        a)    L1,L2,L3 etc. is to be decided, based on the lowest quoted total rate of (1) For
              printing operation (2) Post Printing operation.
        b)    The prices quoted should be inclusive of all taxes, duties, tolls etc and
              service tax will be paid extra as applicable.
        c)   In case of continuous stationary, the tenderer will have to do the bursting operations
             in the post-print phase without any extra cost.
        d)   Labour act & EPF rates in force will be follows.

                                                                   Name and address of the
                                                                     Tenderer with seal.

                                       - 40 -
                                                                               Signature of Tenderer
                                                            Tender for Print bill

       The Performa of the Certificate to the effect that no his/her
             relative is working in the BSNL Junagadh unit.

certify that none of my relative(s) as defined in the tender document
is/are employed in BSNL unit as per details given in tender document. In
case at any stage, it is found that the information given by me is
false/incorrect, BSNL shall have the absolute right to take any action as
deemed fit/without any prior intimation to me

                                 Signature of tenderer:-

Name and address of the tenderer with seal: -


                              - 41 -
                                                              Signature of Tenderer
                                                                                     Tender for Print bill

          This agreement made on ----------------------between M/S--------------herein after called :“The
Contractor" (Which expression shall unless excluded by or repugnant to the context, include its
successors, heir, executors, administrative representative and assignee) of the one part &* the CMD
BSNL of India here in after referred to as the BSNL, of other part. Where as the contractor has offered to
enter into contract with the said BSNL for the Bill Printing for one year in Junagadh SSA. On the terms
and conditions herein contained and the rates approved by the BSNL (copy of Rates annexed) have
been duly accepted and where as the necessary security deposits have been furnished in accordance
with the provisions of the tender document and where as no interest will be claimed on the security
deposits. Now these presents witness and it is hereby agreed and declared by and between the parties
to these presents as follows.
1) The contractor shall, during the period of this contact that is to say from ------------ to       ----------
    - until this contact shall be determined by such notice as is hereinafter mentioned, safely carryout, by
    means of labours employed at his own expenses and by means of tools, implements and equipment
    etc. to be supplied by him to his labour at his own expenses, Bill Printing (annexed to the
    agreement), when the BSNL or GMTD Junagadh or any other persons authorized by GMTD
    Junagadh in that behalf require. It is under stood by the contractor that the quantity of work
    mentioned on the schedule is likely to change as per actual requirements as demanded by exigencies
    of service.
2) The N l T (notice inviting tender), Bid documents (Qualifying and Financial), letter of intent, approved
     rates, annexed here to and such other additional particulars, instructions, drawings, work orders as
     may be found requisite to be given during execution of the work shall be deemed and taken to be an
     integral part of the contract and shall a: so be deemed to be included in the expression. "The
     Agreement" or "The Contract" wherever herein used.
3) "The Contractor shall also supply the requisite number of workmen with means & Materials as well as
    tools appliances, machines implements, vehicles for transportation cartage etc, required for the
    proper execution of work within the time prescribed in the work orders.
4) The contractor hereby declares that nobody connected with or in the employment of the Department of
    Telecommunications/DTS/BSNL/MTNL is not / shall not ever be admitted as partner in the contract.
5 ) T h e c o nt r ac t or s h a l l a b i d e b y t h e terms and conditions, rules. Guidelines construction
    practices, safety precautions etc. stipulated in the tender document including any correspondence
    between the contractor and the BSNL having bearing on execution of work and payments of
    work to be done under the contract.
    I n witness where of the parties presents have here into set their respective hands and seals the
    day and year in -------------------.Above written:
6) This contract / P.O is subject to jurisdiction of court at Junagadh only.

                                                                   Signed sealed & Delivered by
                                                     the above named Contractor in the presence of.
Witness :
Signed & Delivered on behalf of the CMD BSNL of India by the
Witness :


                                            - 42 -
                                                                                       Signature of Tenderer

Shared By: