Sample Letter of Intent for Employment Rehire by iwy15110

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									DEPARTMENT: Human Resources                   POLICY DESCRIPTION: Reference Inquiries
PAGE: 1 of 2                                  REPLACES POLICY DATED:
EFFECTIVE DATE: September 1, 2005             REFERENCE NUMBER: HR.205

SCOPE: All Company-affiliated subsidiaries including, but not limited to hospitals, ambulatory
surgery centers, outpatient imaging centers, physician practices, All About Staffing, Corporate
Departments, Groups, and Divisions (collectively, “Affiliated Employers” and individually,
“Affiliated Employer”).

PURPOSE: This policy provides guidance for the administration and dissemination of current
and former employee reference information.

POLICY: All Affiliated Employers are to respond to requests to confirm the employment and/or
income of a current employee or to provide the reason for termination as defined by this policy on
a former employee.

PROCEDURE:

1. Confirming Current Employment and Income Verification
   The Work Number network delivers employment and income verification data for current
   employees of Affiliated Employers. To confirm employment only, the Affiliated Employer is
   to provide the entity requesting confirmation with the alternatives below and the ID number
   (10778) to access the information.

   To confirm employment and verify income for current employees of Affiliated Employers, the
   Affiliated Employer is to provide the entity requesting confirmation with the alternatives
   below, the ID number (10778) to access the information and a salary key. A salary key may
   be obtained by calling the LifeTimes Connection at (800) 566-4114.

   A. For entities that are members of The Work Number network, call: (800) 367-5690.

   B. For entities that are not members of The Work Number network, call: (900) 438-9675.

   C. Both members and non-members of The Work Number network may access:
      www.theworknumber.com.

2. Completing Termination and Reference Information

   A. Affiliated Employers must educate all employees that following an employee’s
      termination of employment for one of the reasons listed below, it is the Affiliated
      Employer’s intent to disclose the reason for termination to an inquirer for a bona fide
      business reference.

   B. Eligibility for re-hire and future reference information is determined by this reason for
      termination code.


7/2005
DEPARTMENT: Human Resources                     POLICY DESCRIPTION: Reference Inquiries
PAGE: 2 of 2                                    REPLACES POLICY DATED:
EFFECTIVE DATE: September 1, 2005               REFERENCE NUMBER: HR.205

                                        Not Eligible for Re-hire
         Legacy System                                    Lawson System

         32      Gross misconduct                       TI-GMISCON       Gross Misconduct
         33      Policy violation                       TI -MISCOND      Misconduct*
         35      Unsatisfactory performance             TI-PERFORM       Unsatisf Perform
         48      Violation of drug policy
                                                        * To   be used for policy violations

   C. Affiliated Employers must assign reason for termination codes based upon a complete
      understanding of the facts available. Employees terminated for these reasons cannot be
      allowed to resign to avoid being declared ineligible for re-hire.

   D. A termination coded with one of the above-mentioned reason codes requires a Human
      Resources Department consultation with the Corporate Employment Law Department in
      the payroll cycle in which the termination occurs and must be approved by the Affiliated
      Employer CEO or Corporate Department Head.

   E. If an employee is terminated for one of the above-mentioned reasons, appropriate
      disclosures must be made to the relevant licensing board(s).

   F. There is no change to an Affiliated Employer’s current policy for the treatment of an
      employee’s termination for any other reason.

3. Providing Former Employee Reference Information

   A. The identity of an inquirer must be confirmed by a letterhead request for a bona fide
      business reference on a former employee terminated for one of the above reasons. Once
      identity is confirmed, the Affiliated Employer should respond on its letterhead with the
      text on the attached sample letter and with a copy to be faxed to the Corporate
      Employment Law Department at (615) 344-2200. The following information will be
      disclosed:
      a. Date of hire
      b. Date of termination of employment
      c. Last position title
      d. Reason for the individual’s termination

   B. At the request of a bona fide business reference inquirer for further information regarding
      a former employee’s reason for termination, the Affiliated Employer may elaborate on the
      reason for an individual’s termination only after consulting with the Corporate
      Employment Law Department.

REFERENCES: Personnel Action Requests Policy, HR.301

7/2005
         Date




        Reference Inquirer
        Inside Address
        Inside Address

Re:       Former Employee Name

                  Date           your organization made a reference inquiry on a former employee
of           _________Affiliated Employer             .
                       Former Employee Name            was employed from      Date of Hire
to      Date of Termination     and held the position of       Position      at the time of
termination of employment.
        The recorded reason for termination is             Text of Termination Code           , which
is in the category of reasons for termination of employment identified by the employer as not
eligible for rehire.


Sincerely,




        Affiliated Employer


bcc: HCA Management Services, L.P.




                                                                                Attachment to HR.205

								
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