License for Automatic Teller Machine at Tiruchirappalli Airport by jizhen1947

VIEWS: 5 PAGES: 24

									                 License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 




                                AIRPORTS AUTHORITY OF INDIA

                                   TIRUCHIRAPPALLI AIRPORT

                                    TIRUCHIRAPPALLI - 620007

                                                          Tender for: Hotel Reservation Counter

                                                    Cost of Documents `1000/- (including ST)

                               This Tender Document Comprises of

          Sl No Particulars                                        No of Pages
             1      Copy of Published NIT                          3 Pages
             2      General Information & Guidelines 3 Pages
             3      Special Terms and conditions                   1 Page
             4      Form of Tender (Financial Bid)                 2 Pages
             5      Specimen License Agreement                     4 Pages
             6      Schedule of Premise                            1 Page
             7      General Terms & Conditions                     7 Pages
             8      Unconditional acceptance letter                1 Page
             9      Sketch of the proposed location                1 Page


Issue to:

------------------------------------------------------------------------

------------------------------------------------------------------------

------------------------------------------------------------------------

-----------------------------------------------------------------------




SIGNATURE OF ISSUING AUTHORITY WITH SEAL
                                                                                                  
                                                                                     Page 1 of 24 
Tender form: AAI/TR/COMML/NIT
            License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
                            AIRPROTS AUTHORITY OF INDIA
                              TIRUCHIRAPPALLI AIRPORT
                              TIRUCHIRAPPALLI – 620007


Tender No: AAI/TR/COMML/NIT/                                                       Date: 20.01.2011

                                 NOTICE INVITING TENDER

1. Tenders in the prescribed form duly sealed are hereby invited for granting
   License for the following in the New Integrated Terminal Building (NITB) at
   Trichy Airport

Sl    Name     of    the       Space in EMD                  Period MRLF                 Cost       of
No    facility      and        Sq.m                          of                          tender form
      Location                                               License                     including ST
1     Hotel
      Reservation              5
                                             `10000/-
      Counter         at       Sq.Mtr                        3 years `7500 /-            ` 1000 /-
      Arrival Hall
2     Ice        Cream
      Parlour       with
                               10
      Fresh Juice shop                       `15000/-
                               Sq.Mtr                        3 years      `12000 /- ` 1000 /-
      at outside the
      Terminal Building
3     Communication
                               10
      Centre at Public                       `11000/-
                               Sq.Mtr                        3 years      `9000 /-       ` 1000 /-
      concourse

2.    The parties fulfilling the following criteria are eligible to participate in the tender:‐

A.    Hotel Reservation Counter at Arrival Hall

      (a)      An approved domestic tour operator recognised by Ministry of Tourism,
              Government of India/ State Government having a valid certificate.
      (b)     Hotels willing to operate on their own name must have the valid star
              category or heritage category issued by Hotel & Restaurant Approval and
              classification committee (HRACC), Ministry of Tourism, Government of India
      (c)     Any association of hotels having valid registration for representing at least 2
              hotels with valid star categorisation of HRACC, Ministry of Tourism,
              Government of India.

B.    Ice Cream Parlour with Fresh Juice shop at outside the Terminal Building

      Two year experience of running similar kind of business.

C.    Communication Centre at Public concourse

      Party / Firms having 3 years experience of running internet café / cyber café or
      any such facility covering all or majority of the services like internet facility,
      telephone facility, fax machine, printing & photocopying.

                                                                                                          
                                                                                             Page 2 of 24 
Tender form: AAI/TR/COMML/NIT
            License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
3. Only one tender document shall be sold to a single party either a firm or an
   individual. The proprietor of more than one company or firm will be considered
   as single party and one legal entity
4. In case of privatization / leasing out of Tiruchirappalli Airport under Public Private
   Partnership (PPP), the unexpired period of license agreement for the license
   shall be honoured by the prospective lessee/operator(s) at Tiruchirappalli Airport
   instead of termination by short notice
5. Any party either a firm or an individual falling under the following category is not
   eligible to participate in the tender:

    a) Having outstanding dues in respect of the any of the International/ Domestic
       Airports/Civil Enclaves controlled by Airports Authority of India in Southern
       Region except where the dues equal to current month’s license fee.
    b) De-barred/black listed by CBI or AAI or Undertakings/Departments like;
       Railways, Defence, or any other Department of Govt. of India, State
       Government.
    c) Parties facing action under PPE Act, with AAI.
    d) Parties either an individual or a business establishment, who has been
       ordered by a Court of Law to pay the outstanding dues of AAI at any of the
       airports as a whole and has not paid such dues to AAI. The associated
       firms/subsidiaries of such defaulting party shall also not be eligible for
       consideration of tender.

    Note: In all conditions are mentioned Para 5(a) to (d), a declaration of Non Judicial
    stamp paper of ` 20/- duly attested by Notary Public is to be submitted indicating:

    i) Details of their contract at all the airports of AAI, as a whole;
    ii) The liability of payment of disputed/undisputed dues of AAI.
    iii) Details of debarred/black listed by CBI or AAI or undertakings /
         departments like Railways, Defence or any other departments of
         Government of India and State Government;
    iv) Details of action under PPE Act with AAI while submitting the tender
         documents

6. In case the information is found to be incorrect/false at any stage tender of such
   party will be rejected by giving the reason and EMD forfeited besides debarring
   the participation of such parties in AAI’s tender for a period of 03 (Three) years.

7. Tender documents indicating full details of license are available on non-
   refundable payment of ` 1000 /- (Rupees One thousand only) by Demand draft
   favouring “Airports Authority of India”, payable at Trichy on any working day
   between 1000hrs and 1700 up to 18.02.2011 at the following address:

                             The Airport Controller
                           Airports Authority of India
                             Tiruchirappalli Airport
                                 Trichy- 620 007
         Tel no. 2341810, 2340551 Ext.: 304 &342, Fax no. 0431-2341812
                           E-mail: apdtrichy@aai.aero

                                                                                           
                                                                              Page 3 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
    a. An additional amount of ` 100/- (Rupees one hundred only) may be sent
       by DD in case of Tender Form is required by post. However, AAI is not
       responsible for the postal delay / misplacement during the transit.
    b. The tender form can also be downloaded from AAI’s website
       www.aai.aero or www.airportsindia.org.in and tenders made on such a
       form shall be considered valid for participation in the tender process.
       However parties shall pay the prescribed cost of tender document by
       Demand draft or cash before submission of the tender documents.

8. Tender(s) are required to be submitted in two separate Envelopes viz., Envelope
   ‘A’ and Envelope ‘B’. Envelope ‘A’ should contain basic documents and Envelope
   ‘B’ should contain Financial Bid. Both the sealed Envelopes containing Technical
   Bid in Envelope ‘A’ and Financial Bid in Envelope ‘B’ are to be put in a Master
   Envelope duly sealed.

9. Tender documents duly completed in all respects should reach either by
   Registered post or by person at the above address on or before 21.02.2011 up
   to 1500 hours positively. The Technical Bids of the tenderers shall be opened on
   the same day at 1530 hours in the presence of the interested tenderers or their
   authorized representatives. The date of opening of the financial bids shall be
   intimated separately in due course.

10 In case the information submitted by the tenderer is found to be incorrect / false,
   tender of such party will be rejected by giving reasons and Earnest Money
   Deposit (EMD) will be forfeited besides debarring the participation of such party
   in AAI’s tender for a period of 03 (Three) years.

11. AAI reserves to itself the right to reject the conditional tenders without assigning
    any reason thereto.

12. AAI reserves to itself the right to reject any or all the tenders without assigning
    any reason thereof and to call for any other details or information from any of the
    tenderer(s).

13. AAI reserves to itself the right to cancel the entire tender proceedings without
    assigning any reasons whatsoever.

14. Visit www.airportsindia.org.in or www.aai.aero.

                                                                   Airport Controller
                                                               Tiruchirappalli Airport
                                                                             Trichy-7




 



                                                                                          
                                                                             Page 4 of 24 
Tender form: AAI/TR/COMML/NIT
               License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
                         GENERAL INFORMATION / GUIDELINES

1. Tender documents are not transferable.

2. Tenderer(s) must use tender documents purchased in his/their name from AAI for
   which a serial number has been allotted, other than tender documents
   downloaded from AAI website.

3. “Technical Bid” must be sealed in ENVELOPE ‘A’ and “Financial Bid” in
   ENVELOPE ‘B’ and both the Envelopes are to be sealed in ‘MASTER
   ENVELOPE’.

4. Envelope ‘A’ which will be opened first shall contain the basic documents specified
   as under:

     i.    Details of experience as per terms & conditions of Notice Inviting Tender
           along with supported authenticated documents. Credential certificate issued
           by the authorities at the place of contracts or clients or bankers in favour of
           tenderer(s).
    ii.    Earnest Money Deposit (EMD) of `10,000/- (` Ten thousand only) in the
           form of Bank Demand Draft in favour of “Airports Authority of India”
           payable at “Trichy”.
    iii.   Affidavit declaring assets and liabilities on Non-Judicial stamp paper of `.20/-
           duly attested by Notary Public.
    iv.    Declaration as mentioned in para 5 of tender notice on Non-Judicial stamp
           paper of ` 20/- duly attested by Notary Public.
  v.       No dues certificates if applicable (ref. para 5(i) of NIT).
 vi.       Copy of PAN or allotment order issued by Income Tax department.
vii.       Acceptance of AAI’s conditions (format enclosed).
viii.      Any other relevant information/document which tenderer(s) may consider
           appropriate including their expertise and experience in the areas other than
           for which tenders invited by AAI.

5. It may be clearly noted that in case tender(s) submitted by tenderer(s) is not
   accompanied by all or any of the documents stated at (i) to (viii) of para 4, such
   tender(s) will be rejected by the Authority out-rightly;

6 (i) In case the tenderer is registered Company their Annual Report may be
       submitted;
  (ii) In case the tenderer is a Firm the partnership deed may be submitted.
  (iii)In case the Registered Firm/co-operative societies the tenderer has to submit
       the attested copies of Memorandum & Articles of Association.

7. Envelope “B” which shall be opened after scrutiny of the basic documents of
   Envelope “A” shall contain Form of Tender indicating Financial Bid to be quoted
   by the Tenderer and no other documents. The amount of License Fee should be
   conspicuously written both in figures as well as in words. Any over-writing,
   correction or insertion should be signed by the authorized signatories of the
   Tenderer(s);

                                                                                             
                                                                                Page 5 of 24 
Tender form: AAI/TR/COMML/NIT
               License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 

8. Tenderer(s) should clearly indicate the name & address of their Firm/Company/
   Individual, as the case may be, on the Master Envelope; Envelope “A” and
   Envelope “B” and should clearly indicate the name of the facility for which
   tender(s) have been invited;

9. It may be noted that the Earnest Money Deposit of the successful bidder may be
   forfeited and the bidder may be debarred for further participation in AAI’s tender(s)
   for a period of THREE years, on account of non-compliance of the following:

     i.    Acceptance of the offer within 10 days;
    ii.    Payment of Advance License Fee for one month within 15 days from the
           receipt of the Award Letter;
    iii.   a) Payment of Security Deposit equivalent to FOUR (04) months of quoted
           License fee in the THIRD year, in the form of Fixed Deposit Receipt(FDR) /
               Bang Guarantee (wherever applicable), within Fifteen(15) days from the
               Receipt of the award letter;
            b) Payment of Security Deposit of Rs. ____________ for electricity / water /
               telephone etc. within Fifteen(15) days from the receipt of the award letter.
    iv.    Execution of Agreement within 15 (Fifteen) days’ and
     v.    Commencement of the facility within 30 (Thirty) days from the date of handing
           over the site.
    vi.    No Gestation time is to be permitted in case of the renewal of the contract in
           favour of the existing licensee. However, where there is change in the scope
           of work and due to suspension of the business to carry out modification etc. in
           the contract premises, 30 days time may be permitted.

10. Tender(s) shall remain valid for a period of 180 days from the date of
    opening of the Financial Bid in Envelope “B”. If any tenderer withdraws during
    the validity period, his Earnest Money Deposit will be forfeited; However, the
    tenderer(s) can withdraw their Earnest Money Deposit after the validity is over or
    may extend the validity of their tender(s) with the consent of AAI.

11. The Tenderer(s) shall give the list of his near relatives* employed in AAI.

12. The successful bidder shall intimate the names of the persons employed by him
    or going to employ, who are near relatives* of AAI employees.

13. Any breach of the conditions at S.No. 9,10, and 11 above by the successful
    tenderer(s) would render him/them liable to be removed from AAI as a
    Licensee/contractor and shall be debarred from issuing tender papers for the
    commercial contracts for a period of 03 (THREE) years;

14. Successful Tenderer(s) must necessarily operate the contract, minimum for 50%
    of the contract period, failing which the licensee / lessee may be debarred from
    participating in any tender in the AAI for a period of 02 (TWO) years.

15. All the above guidelines & award letter will form part & parcel of the
   license agreement.

                                                                                             
                                                                                Page 6 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
16. AAI reserves itself the right to extend the date of receiving / opening of the bids
    as well as to extend the validity of the tender.

17. AAI reserves right to reject any or all tender(s) in part or in full without assigning
    any reason;

Note: *By the term near relative is meant wife, husband and dependent parents
and grandparents children and grand children brothers, sisters, uncle, aunts
and cousins and their corresponding in laws.




                                                                                            
                                                                               Page 7 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
                          Special Terms and Conditions

1. The Hotel Reservation Counter should be operated round the clock every day
   without any break. Maintenance/repair if any, required shall be attended
   immediately.

2. No other advertisements other than their company for this service shall be
   permitted by AAI in the counter/ allotted space.

3. The licensee shall abide by the rules and regulation and legislation of Central and
   State Government on Environmental protection.

4. That the authority shall not be responsible in any way for the loss or damage by
   any means caused to the licensee’s men or property. Licensee shall be solely
   responsible for any such losses/claims.

5. Licensee shall fix the Electricity Meter at his own cost for the area for which
   electricity charges is applicable.

6. All taxes, levies and duties payable under this license would be the Licensee’s
   liability and he/she/they shall be liable and responsible for payment of all income
   and other taxes and duties which may be levied by Authorities on the earnings
   under this license. Licensee shall also be liable to pay all assessments/charges
   license fees and expenses, in connection with his/her/their right to use, as may be
   assessed or demanded in this respect by Municipal or other authorities. Licensee
   shall keep and will continue to keep AAI indemnified and harmless against any
   claim or liability that may arise in this regard.

7. The Licensee shall indemnify and keep harmless the Authority from any loss
   liability claim for damages that may be sustained by any person or caused to any
   property or which may otherwise occur, in connection therewith by reason of
   operating this license.

8. The above special conditions shall form part of the agreement.




                                                                                        
                                                                           Page 8 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
TO BE DETATCHED, FILLED & SUBMITTED AS FINANCIAL BID “ENVELOPE B”

                      Tender Form No: AAI/TR/COMML/HRC

                        AIRPORTS AUTHORITY OF INDIA

                                FORM OF TENDER

1    Tender for                   LICENSE FOR HOTEL RESERVATION
                                  COUNTER AT ARRIVAL HALL IN NEW
                                  INTEGRATED TERMINAL BUILDING AT
                                  TIRUCHIRAPPALLI AIRPORT
2.   Period of License            THREE YEARS
3    Minimum Reserve License Fee `7500 /- Per Month Plus Service Tax (`
     per Month (in BLOCK Letters) SEVEN THOUSAND FIVE HUNDRED PLUS
                                  SERVICE TAX ONLY)
4    Name and Address of the
     Tender (in Block letters)




                                      Phone No:
                                      Fax No:
                                      Mobile No:
                                      E-mail:
5    Name(s)                     of
     Proprietor/Partners/ Managing
     Director as the case may be,
     to be indicated
6    Name(s)                     of Sl        Name                    Status
     Proprietor/Partners/ Managing No
     Director as the case may be,
     to be indicated




7    Offer of License Fee per
     month for the first year. `___________________
     Beyond one year period of
     License, the amount of quoted (`___________________________________
     License     Fee   shall    be ___________________________only)
     compounded by 10% every
     year.

8. I/We have carefully read and understood the terms and conditions of the License
   as contained in Tender Documents issued by the Airports Authority of India
   including the following:

                                                                                       
                                                                          Page 9 of 24 
Tender form: AAI/TR/COMML/NIT
             License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
    a) Earnest Money Deposit of `10,000/- (`Ten thousand only)is liable to be forfeited
       by AAI, if on award of License, I/We do not accept the award or do not fulfils
       any of the conditions stipulated in tender documents, within the prescribed
       time;

    b) On account of non-acceptance of award or on account of non completion of
       tender conditions within the prescribed time, I/We shall be debarred by AAI for
       further participation in the tenders at its Airports or at any other place under
       the control of AAI, for a period of three years;

    c) In case the documents submitted by me/our firm along with tender are found
       inadequate/false/incorrect, the tender of my/our firm will be liable to be
       rejected by giving reasons. In addition, AAI reserves its rights to forfeit the
       EMD of me/our firm and debar my/our firm participation in the further tender of
       AAI;

9. AAI reserves itself the right to reject the conditional offer without assigning any
   reason thereto;

10. The AAI does not bind itself to accept the highest or any tender and reserves to
    itself the right of accepting the whole or any part of the tender and the tenderer
    shall be bound to provide the service at the rate quoted;

                                        Signature of the Tenderer________________

                                           Name _____________________________

                                           Status _____________________________

                                         Address _____________________________

                                                 -------------------------------------------------

                        Phone: (Office) ______________ (Residence)_____________

                                          FAX No. ____________________________
Witnesses:

1.__________________________________________________________________
 __________________________________________________________________
                   Signature: Name, Father/Husband’s name & Address
2.__________________________________________________________________
 __________________________________________________________________
                   Signature: Name, Father/Husband’s name & Address



SIGNATURE OF THE TENDER ISSUING OFFICER WITH SEAL


                                                                                                
                                                                                  Page 10 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
                                                                 (SPECIMEN ONLY)
                                LICENCE AGREEMENT

SUBJECT: License for Hotel Reservation Counter at Arrival Hall in NITB at
Tiruchirappalli Airport

This Agreement made this _______day of ___________ two thousand ten between
the Airports Authority of India, a body corporate constituted by the Central
Government under the Airports Authority of India Act (Act 55of 1994) and having its
Corporate Office at New Delhi and Offices at all the Airports in India represented by
Airport Controller hereinafter called the Authority (which term shall unless excluded
by or is repugnant to the context, be deemed to include its Chairman, or Member,
Executive Directors, Airport Controllers, Officers or any of them specified by the
Chairman in this behalf, and shall also include its successors and assigns) of the one
part, and represented by ___________ of the other part, hereinafter called the
Licensee (which term shall unless excluded by or is repugnant to the context, be
deemed to include its heirs, representatives, successors and assigns of the
Licensee).

Whereas the Authority is entitled in ‘Law’ to grant Licence at its New Integrated
Terminal Building, TIRUCHIRAPPALLI Airport for the purpose of Hotel Reservation
Counter at the airport, and is in possession of space, more fully described in the
Schedule hereunder and in the Plan annexed to this Agreement, hereinafter referred
to as the premises.

Whereas the Licensee is desirous to render the services to the Authority on the
Terms and Conditions mentioned hereunder:

And whereas the Authority is agreeable to grant the License.

Now, therefore, this indenture witnesseth:

1. That the License for the said facility shall be valid for the period of THREE (3)
   YEARS from ______________________to _____________ unless terminated
   earlier on account of following;

    a. By giving 180 days notice in writing from either side without assigning any
       reason;
    b. Terminated by AAI on a short notice on account of un-satisfactory
       performance;

2. Successful tenderer must necessarily operate the contract for minimum 50%
   of the contract period, failing which, the Licensee/Lessee may be debarred
   from participating in any tender in the AAI for a period of TWO years;

3. That in consideration, Licensee shall pay the Authority every month in advance
   by way of license fees on or before 10th day of English Calendar Month as
   under:


                                                                                        
                                                                          Page 11 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 

    Years                  Amount of Monthly License Fee
    1st Year               ` _____________ Plus service tax as applicable from time
                           to time
    2nd Year               ` _____________ Plus service tax as applicable from time
                           to time
    3rd Year               ` _____________ Plus service tax as applicable from time
                           to time

4. That in addition to the above said License Fee, the Licensee shall pay all
   charges towards Consumption of electricity and water as may be due as
   determined by the Authority and at the rate(s) fixed by it from time to time. Such
   charges shall be paid within the date(s) specified in the Bill(s). The Licensee
   shall have to provide his own meter(s) for the purpose, failing which Licensee
   shall be billed on assessed consumption. In default of payment of said charges,
   the Authority may without prejudice to its other rights disconnect or cause to be
   disconnected the water and electricity to the said premises without any notice
   and the Licensee shall not be entitled to any compensation whatsoever on
   account of any such disconnection.

5. That the Licensee shall pay all rates, assessments, outgoings and other taxes as
   liveable on the Licensee in ‘Laws’.

6. That the Licensee shall make payment of license fee etc., by demand drafts
   drawn on local banks. No outstation cheque shall be accepted in payment of
   license fee etc.

7. That in the event of failure to pay the license fee and other charges by due
   dates, simple interest @ 12% per annum be payable on all delayed payments
   without prejudice to the Authority’s other rights and remedies.

8. That the Licensee shall deposit a sum of `_____________________/-
   (`_________________________________ only) i.e., an amount equal to 6 (six)
   months license fee as “Security Deposit” in the form of Bank Fixed Deposit
   Receipts (FDRs) / Bank Guarantee from a Nationalised / Scheduled Bank
   (except cooperative bank) in favour of AIRPORTS AUTHOIRTY OF INDIA,
   payable at TRICHY. In the event of the Licensee committing any breach of the
   terms & conditions of the licence agreement, the Authority may without prejudice
   to other rights and remedies be entitled to forfeit the Security Deposit or any part
   thereof. In such an event he shall pay in the same manner as stated above such
   additional sum immediately as he may be called upon by the authority to pay, so
   that the Security Deposit shall at all times during the continuance of these
   presents, be for the same amount. On the expiration or earlier determination of
   the license the Authority shall return the Security Deposit or part thereof which
   has not been forfeited as aforesaid, to him without interest.

9. That the Licensee shall deposit in cash/DD of `_____________/- (`
   ___________________________) as Security Deposit towards Electricity
   Charges.

                                                                                         
                                                                           Page 12 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
10. That the Licensee shall equip himself with all necessary permits, licenses and
    such other permissions as may be required under the law in force at any time
    with regard to the operation of the subject license.

11. That the Licensee shall maintain such regular and proper account books along
    with other supporting documents regarding sales affected by the Licensee in the
    said premises and said accounts/documents shall all the times be kept open for
    inspection by authority in such manner as may be prescribed. The Licensee shall
    provide to the Authority, if so required by the Authority, statements of audited
    Accounts in such manner and within such period as the Authority may prescribe.

12. That the Licensee shall have no objection to the Authority for granting any other
    license for similar Facility at the airport premises where the licensee is rendering
    such services.

13. That Authority shall provide bare space for the subject services and other
    expenses of any kind for establishment and rendering of the services shall be
    incurred by the Licensee. However, provisions of electricity, water and drainage
    connections, as the case may be, if so required, for the smooth operation of the
    services shall be provided by the Authority.

14. All the times during the currency of the license agreement, it shall be the
    responsibility of the licensee to obtain proper fire insurance coverage including
    theft and burglary in respect of all the movable and immovable assets stored or
    used in the licensed premises and authority shall not be responsible for any loss
    or damage caused to the Licensee on any account whatsoever.

15. That licensee shall operate the subject facility by charging the rate from users, as
    may be approved in advance by the Authority. Licensee shall exhibit the said
    approved charges at a conspicuous place inside the licensed premises.

16. That the authority reserves to itself the right to change the location of the
    premises at any time and may at its discretion to call upon the Licensee to
    vacate the site and may give him alternative premises for the purpose of this
    license. In such a case, the Licensee shall be bound to vacate the premises
    immediately and accept the said alternate premises. The entire expenditure on
    such shifting shall be borne by him and the Licensee shall not be entitled to
    claim any compensation or revision in the license fee on that score.

17. The Licensee shall use the premises for the bonafide purpose as provided in the
    Agreement more particularly described in the enclosed schedule, for the use of
    all passengers and bonafide visitors to the Airport and Officers of the Authority
    and the staff of various Airlines using the Airport and for no other purpose.

18. The Licensee shall not erect or display any advertisement or signboards except
    after obtaining the prior approval in writing of the Authority.

19. The Licensee shall not terminate the License before the expiry of the period of
    the License except by giving 90 days notice in writing, otherwise the Licensee
    shall be liable to pay to the Authority (without any demur or question) such
                                                                                          
                                                                            Page 13 of 24 
Tender form: AAI/TR/COMML/NIT
             License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
     amount of money as the Authority may decide as due to it by the Licensee. The
     license can be terminated by the Authority by giving 90 days notice in writing
     without assigning any reason there to.

20. In the event of any default failure negligence or breach in the opinion of the
    Authority on the part of the Licensee in complying with all or any of the
    conditions of the Licence agreement the Authority will be entitled and be at
    liberty to determine the Licence forthwith and resume possession of the
    premises without payment of any compensation or damages and also forfeit in
    full or in part the amount deposited by the Licensee for due performance of
    Agreement.

21. In case of privatization / leasing out of Tiruchirappalli Airport under Public Private
    Partnership (PPP), the unexpired period of license agreement for the license of
    “Hotel Reservation Counter” shall be honored by the prospective
    lessee/operator(s) at Tiruchirappalli Airport instead of termination by short notice.

22. The Authority and the Licensee further agree that they are bound by the General
    Terms & Conditions found in Annexure’X’ annexed hereto.


SIGNED BY ______________________, AIRPORT CONTROLLER, AIRPORTS
AUTHORITY OF INDIA, TIRUCHIRAPPALLI AIRPORT, FOR AND ON BEHALF OF
AIRPORTS AUTHORITY OF INDIA IN THE PRESENCE OF:

Witnesses:

1.


2.

SIGNED    BY____________________    FOR   AND    ON                      BEHALF       OF
____________________________ IN THE PRESENCE OF.

Witness:

1.

2.




                                                                                           
                                                                             Page 14 of 24 
Tender form: AAI/TR/COMML/NIT
            License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
                            SCHEDULE OF PREMISES

    1. Space measuring:           5.00 Sq m.

    2. Location:                  Arrival Hall at NITB, Tiruchirappalli Airport.

    3. Purpose:                   Hotel Reservation Counter




                                                                                           
                                                                             Page 15 of 24 
Tender form: AAI/TR/COMML/NIT
             License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
                         GENERAL TERMS & CONDITIONS

The authority hereby covenants with the Licensee as follows:

1. The Licensee, his servants and agents shall be entitled to use all ways, paths and
   passages as may from time to time be maintained on the said Airport ground
   subject to such rules and regulations and may be imposed by the lawful
   authorities of the airport ground.

2. Licensee paying the license fee and performing the covenants herein contained
   and on his part to be performed shall and may peacefully possess and enjoy the
   premises with use of the ways, paths and passages as a aforesaid during the said
   term without any unlawful interruption from or by the Authority or any person
   claiming under the Authority.

3. Any notice required to be served on the Licensee under this Agreement shall be
   deemed to have been served if delivered at or sent by registered post to his last
   known address or to his authorized representative or agent, similarly any notice to
   be given to the Authority under this agreement shall be deemed to have been
   served if delivered or sent by Registered post to the Authority.

    i.   The period of notice given under this Agreement will count from the date of
         delivery (receipt) of notice by either side.

4. Subject as herein before otherwise provided all notice to be given on behalf of the
   Authority and all other actions to be taken on behalf of the Authority may be given
   or taken on behalf of the Authority by the Airport Controller of the Airport or by any
   other officer for the time being authorized by or entrusted with the functions, duties
   and power of the said Airport Controller in respect of the airport under his charge.

5. a) The Licensee shall not, unless with the written consent of the Authority create
       a sub-contract of any description with regard to this license or any part hereof
       nor shall be without such written consent as aforesaid assign or transfer this
       license or any part thereof.
    b) The Licensee shall use the premises only for the purpose stated in this
       Agreement and for no other purpose whatsoever.

6. The Licensee his agents and servants shall observe, perform and comply with all
   rules and regulation of the Shops and Establishments Act, Factories Act, Industrial
   Disputes Act, Minimum wages Act and provisions of any statutory law applicable
   to the licensee including any rules and regulations made by the Authority Civil
   Aviation Department or any other Department of Government and or local body or
   Administration in force from time to time and to the business which the Licensee is
   allowed to carry on under this Agreement and to the area in which the said
   premises are located.

7. a) The Licensee shall Indemnify the Authority from / against any claims made or
      damages suffered by the Authority by reason of any default on the part of the
      Licensee in the due observance and performance of the provisions of any law
      which may be related to the purpose of this Agreement and to the area in which
                                                                                           
                                                                             Page 16 of 24 
Tender form: AAI/TR/COMML/NIT
                License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
           premises are located.

      b).The Authority shall not be responsible in any way for loss or damage by any
         means caused to the Licensee’s stock or property.

8. The Licensee shall at this own cost maintain the premises in a proper state of
   cleanliness and abide by such directions as may be given by the Authority and
   such other departments as may be entrusted by the rules and regulation with the
   works of inspection and enforcement about the conditions of sanitation,
   cleanliness and hygiene. If the premises is not maintained in reasonably clean
   condition by the Licensee the Airport Controller shall have powers to get the
   premises cleaned at the risk & cost of the Licensee and recover liquidated
   damages at the rate pr Rs. 100/- per day for each default up to 7 days and
   thereafter Rs. 200/- per day and can take other actions including termination of
   the License.

      The name boards of the facility shall be made in trilingual form (i.e. Tamil, Hindi
      and English), with yellow back ground and black lettering.

9. The Licensee shall comply with the requirements of all standard heath clauses
   including those given below:

     I.     The Airport Health Officer / Medical Officer of AAI or persons authorized by
            them may without notice, enter the premises any time and inspect the
            premises, materials, instruments and implements etc, used by the Licensee.

    II.     All the instructions given by them Airport Health Officer / Medical Health
            Officer of AAI or any persons authorized by them in the maintenance of public
            health of the Airport including sanitation control prevention of infectious
            diseases, control and prevention of nuisance from insects, rodents, or any
            other source, shall be carried out them and his agent and servants
    III.    The Licensee shall notify to the Airport health Officer whenever any person
            working under him is suffering or suspected to be suspected tobe suffering or
            convalescing from any infectious disease. The Airport Health Officer may
            medically inspect the said person or any person who is suspected to have
            been in contact with the person and take any precautionary and preventive
            measures considered necessary.

    IV.     The Licensee or his agents and servants shall not without consent of the
            Airport Health Officer, interfere with, injure, destroy or render useless any
            work executed or any materials or things placed in, under or upon any land or
            building by or under the order of the Airport Health Officer with the object of
            preventing the breeding or entry of mosquitoes or maintenance of sanitation.

    V.      The Licensee, his agents and servants shall not abuse the water source and
            drainage facilities in the airport area so as to create a nuisance or in sanitary
            situation prejudicial to public health.


                                                                                               
                                                                                 Page 17 of 24 
Tender form: AAI/TR/COMML/NIT
                  License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
    VI.      In the event of any default, failure, negligence or breach in the opinion of the
             Authority, on the part of Licensee in complying with either of these conditions
             specified in the foregoing clauses, the Authority will be entitled and be at
             liberty to determine the License forth with and resume a possession of the
             premises without payment of any compensation under or damages and forfeit
             in full or in part the amount deposited by the Licensee for due performance of
             the Agreement.

10. The Licensee shall employ only such servants as shall have good character and
    well behaved and skilful in their business. He shall furnish the Authority in writing
    with the names, parentage, age, residence and specimen signature or thumb
    impression of all servants whom he proposes to employ for the purpose of this
    Agreement before they are so employed and the Authority shall be at liberty to
    forbid the employment of any person whom it may consider undesirable. The
    servants employed by him shall be under the general discipline of the Authority
    and shall conform to such directions as may be issued by the Authority in
    respect of points or routes of entry to and exit from the premises and in respect
    of the use of toilet and wash rooms. He shall also have the Character of all
    person employed by him verified by the police to the satisfaction of the Authority,
    before the employment.

11 a) The Licensee would be required to install adequate number (as may be
      decided by Fire Officer or any other authorized Officer of AAI depending upon
      the area of the Licensed premises) of minimum a 2.5 Kg CO2 fire extinguisher
      in the licensed premises at his cost before commencement of business.

          b) No wooden partition / inflammable materials shall be permitted in the licensed
             premises. The material to be used for partition / fabrication of the shop / office
             premise shall be as per the specification given by AAI and to be approved by
             AAI in advance.

          c) Licensee shall not use a naked light or cause or permit any such light to be
             used in the licensed premises.

12 The Licensee shall not damage the premises or any part of the Airport premises
   and in the event of any damage being caused to the same intentionally or
   otherwise, by the Licensee, or his employees or invitees or customers, the
   Authority shall be entitled to repaid the damage or make the requisite
   replacement and call upon the licensee to replacement and call upon the
   Licensee to reimburse cost thereof which the Licensee undertakes to pay
   forthwith on demand.

13 The Licensee shall not store or bring or keep in the premises heavy articles so
   as to injure or damage the premises or keep goods of combustible or
   inflammable nature unless required for executing the license.

14 a) The Licensee shall not use electrical heater, toaster and other allied
   appliances in the premises for preparation of tea, coffee and for heating of food
   etc. unless specifically provided under the Agreement to perform contractual
   obligations.
                                                                                                 
                                                                                   Page 18 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 

    b) The Licensee hereby agrees to provide necessary training to the employees
       posted in the licensed premises for handling fire extinguisher as provided in
       the terminal / licensed premises.

15. The Licensee will, during the continuance of this License insure against any
    claim for workmen’s compensation or otherwise of all persons employed by him
    in connection with his business to be carried on as aforesaid with such insurance
    company as the Authority shall approve of and shall produce for inspection on
    demand by the Authority all policies in respect thereof and the receipts from time
    to time for current premium.

16. In the case of such breach of the terms of this License as minor offenses and
    complaints coming to its notice for which in the opinion of the Authority this
    agreement need not be terminated, the Authority may at its discretion recover
    compensation from the Licensee up to the limit of the security deposit of the
    Licensee. The decision of the Authority in this respect will be final and binding on
    the Licensee.

17. The Licensee shall not hold or permit to be held any public or private auction in
    the licensed premises.

18. It shall be obligatory for the Licensee to keep in stock and in case they are
    intended for distribution, distribute the same and display, literature, produced
    and released by the Publication Division of Government of India and / or Tourism
    Department of the Central Government or of the State Government within whose
    jurisdiction, the Airport is situated on such terms and conditions as may be fixed
    by the said Publications Divisions or said Tourist Department.

19. The License shall not stock, sell display, exhibit for sale any books, magazines,
    newspapers or periodicals, statues, idols or other articles which are repugnant to
    morals or indecent and immoral, improper of otherwise objectionable in
    character it being expressly agreed that the decision of the Authority shall be
    conclusive in this behalf and absolutely binding on the Licensee and shall not be
    subject to any dispute or review. Apart from any other legal / disciplinary action,
    the Licensee shall immediately remove such book, journal or articles from
    premises, if, decided by the Authority it is objectionable in any manner to, keep,
    exhibit or sell the same.

20. The Licensee shall maintain a complaint book in a prominent place in the
    premises and in such a way that it is easily accessible to any person who wishes
    to record any complaint and the said book shall be open for inspection by Airport
    Controller of the Authority.

21. If because of any strike or lock-out either in the Airport or in any airline, the
    Licensee is unable to function or his business is affected, the Authority shall not
    be liable for any loss which the Licensee may suffer. In such an event, the
    licensee shall not be entitled to any reduction in the fees payable to the authority.

22. In the event of the Licensee being prohibited from selling one or more articles in
                                                                                           
                                                                             Page 19 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
    the premises because of Government Laws / Rules / Regulations / Orders, the
    Authority shall not be liable for any loss suffered by the Licensee in such an
    event the Licensee shall not be entitled to any reduction in the fees payable to
    the Authority or permission for sale of additional items.

23. The Licensee shall deposit duplicate keys of the premises with the Authority
    whenever the Airport Controller demands and permit the Authority to make use
    of the key during the emergency. The Licensee shall not remove or replace the
    lock on the outer door or change the locking device on the said outer door or
    change the locking devise on the said outer door of the counter.

24. The Authority do not recognize any Association of the Traders and in case any
    negotiation / bargain necessary with regard to the clarification of the Terms &
    Conditions of the License or modification thereof such negotiations should be
    sought by the Licensee alone and no collective representation / bargaining will
    be entertained.

25. On expiry of the License period or on termination of the License by the Authority
    on account of any breach on the part to of the Licensee, the Licensee shall
    deliver the possession of the premises in good condition and in peaceful manner
    along with furniture, fittings, equipments and installation, if any, provided by the
    Authority. Further, Licensee shall remove his / their goods and other materials
    from the Premises immediately, failing which Authority reserve its right to remove
    such good / materials at the cost & risk of the Licensee and demand payment for
    such removal. If such payment is not made within 10 days, Authority shall be at
    liberty to dispose off the goods / materials of the Licensee by public auction to
    recover the cost. The Licensee shall not be entitled to raise any objection in such
    an eventually.

26. The license herewith granted shall not be construed any way as giving or
    creating any other right or interest in the said space / building / land / garden /
    tank / premises to or in favour of the Licensee but shall be construed to be only
    as a License in terms & conditions herein contained.

27. The authority, its servants and agents shall at all times have the absolute rights
    of entry into the said premises.

28. The provision of Public Premises (Eviction of Unauthorized Occupants) Act 1971
    and the rules framed there under which are now in force or which may hereafter
    come into force shall be applicable for all matters provided in the said Act.

29. All disputes and differences arising out of or in any way touching or concerning
    this agreement (except those the decision whereof is otherwise herein before
    expressly provided for or to which the Public Premises (Eviction of Unauthorized
    Occupants) Act and the rules framed there under which are now enforce or
    which may hereafter come into force are applicable), shall be referred to sole
    Arbitration of a person to be appointed by the Chairman / Member of the
    Authority. The Award of the Arbitrator so appointed shall be final and binding on
    the parties. The Arbitration & Conciliation Act, 1996 shall be applicable.

                                                                                          
                                                                            Page 20 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
    It will be no bar that the arbitrator appointed as aforesaid is or has been an
    employee of the Authority and the Award of the Arbitrator will not be challenged
    or be open to question in any Court of Law, on this account.

30. In case of any dispute where legal action is compelled to be initiated by any of
    the party, jurisdiction of the court shall be the city / town / district where the
    airport is located.

31. a) Airports Authority of India, Tiruchirappalli Airport is ISO 9001:2008 certified for
       its Quality Management Systems. Therefore, the Licensee should comply with
       the requirement of Environment Management Systems by conserving energy
       and water; control of noise, water and air pollution by better effluent
       management, better management of solid and hazardous wastes, and
       complying with Pollution Control Laws and Rules in force, Instructions issued
       by the AAI in this regard, and by promoting an environmental awareness
       among their employees.

    (b)The Licensee shall ensure quality in the services provided by him by ensuring
       that the services are user friendly, responsive to the suggestions of the users,
       conform to the general standards of similar services available to the users
       outside the airport, and there should be continuous improvement in the
       services provided by the Licensee.
    (c) Any non-compliance to the to the instructions issued by the Airport Controller
       , AAI, Tiruchirappalli Airport with regard to 31 (a) and (b) above shall be
       deemed to be considered as non-compliance of the terms and conditions of
       the Agreement, and shall be dealt with accordingly.”




SIGNATURE OF LICENSEE




                                                                                           
                                                                             Page 21 of 24 
Tender form: AAI/TR/COMML/NIT
           License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
                             ADDITIONAL FIRE CLAUSE
1. The licensee shall not use electrical heater, toaster, electric kettle and other
   allied electrical appliances in the shops and offices.

2. The licensee shall not use naked light of any kind in the shops and offices.

3. The licensee shall get their electrical circuit tested, at least, once in a year and
   any defect noticed should be rectified immediately. Licensee shall submit the test
   report issued by Electrical Supervisory/license holder or Engineer to the Airport
   Controller.
4. Cable should not be laid on the false ceiling, or on the partition wall cable, where
   required, should be laid on metal cable trays.

5. Miniature circuit breaker and metal clad distribution board should only be used
   for electrical installation and distribution. ELCB should also be incorporated in
   the circuit.
6. Main switchboard, electric meter, distribution board should not be fixed on the
   combustible material nor in the combustible panels.

7. Over loading of the circuit is prohibited and no temporary connection should be
   made, without specific approval of Airport Controller.

8.   Combustible material should not be stored under/close to the electric switch
    board/distribution board/metals and approach to electrical board should be kept
    clear.
9. If in the allotted space, no false ceiling is provided, false ceiling will not be
    provided by the allottee, without specific approval from Airport Controller.
10. Internal partition/any modifications are not permitted unless written permission is
    obtained from Airport Controller.
11. Storing of any type of material above the false ceiling is prohibited.
12. Allottee shall get his personnel trained in use of fire extinguisher.
13. Allottee shall not store combustible material more than seven days use in the
    offices situated in terminal buildings.
14. Two 9 ltrs. Capacity water type extinguishers and one 4.5 Kgs. CO2
    extinguishers shall be installed.
15. Battery operated emergency light shall be provided in shops.
16. Telephone numbers of fire control room shall be displayed.
17. NOC shall be obtained by the allottee from City Fire Service for carrying out any
    modification.
18. Storing of liquid fuel of any type is strictly prohibited.




SIGNATURE OF LICENSEE




                                                                                         
                                                                           Page 22 of 24 
Tender form: AAI/TR/COMML/NIT
             License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
                                ACCEPTANCE LETTER

     (TO BE DETATCHED & SUBMITTED BY THE TENDERER IN “ENVELOP A”)
                           (TECHNICAL BID)

To
The Commercial in charge,
Airports Authority of India
Tiruchirappalli Airport
Tiruchirappalli – 620007

                   ACCEPTANCE OF AAI’S TENDER CONDITIONS
                            ***************************

1. The Tender documents for the facility have been sold to me /us by Airports
   Authority of India and I/We hereby certify that I/we have inspected the site and
   read the entire terms and conditions of the tender documents made available to
   me/us in the office of Airport Controller, Airports Authority of India, Tiruchirappalli
   Airport, Tiruchirappalli which shall form part of the contract agreement and I/we
   shall abide by the clauses/conditions contained therein.

2.    I/we hereby unconditionally accept(s) the tender conditions of AAI’s tender
      documents in its entirety for the above facility.

3.     It is clarified that after unconditionally accepting the tender conditions in its
      entirety, it is not permissible to put any remarks/conditions in the tender enclosed
      in financial bid (Form B) and the same has been followed in the present case. In
      case, this provision of the tender is found violated after opening financial bid,
      I/we agree that tender shall be rejected and AAI shall without prejudice to any
      other right or remedy be at liberty to forfeit the full said earnest money
      absolutely.

4. ‘That, I/We declare that I/We have not paid and will not pay any bribe to any
    officer of AAI for awarding this contract at any stage during its execution or at the
    time of payment of bills, and further if any officer of AAI asks for bribe or
    gratification, I will immediately report it to the Appropriate Authority in AAI’.

5. The required earnest money deposit for this facility is enclosed herewith.


                                                                         Yours faithfully,


Date: _______________
                                                              (Signature of the tenderer)

                                                                      With rubber stamp




                                                                                            
                                                                              Page 23 of 24 
Tender form: AAI/TR/COMML/NIT
            License for Hotel Reservation Counter at Tiruchirappalli Airport  2011 
 
    Proposed Location of Hotel Reservation Counter in Arrival Exit Area 
                        at Tiruchirappalli Airport 
 
     
                                  Arrival               Duty
                                  Immigration           Free 
                                  check                 Shop                                    Baggage 
                                                                                               Claim Area
 

                            Customs         Customs 
                                                                        Custom 
                            Office          X‐ray 
                                                                         Area

 

 
                                                                       Arrival 
                                                                        Hall 

                                       Customs Check                              Money 
                                                                                  Exchange 
                                       Desk 
 

                                                            Tourism  Car             
                                                            Counter Rental 
 

 

                                                                                                   Proposed Hotel 
                                                                              Arrival 
                                                                                                     Reservation 
                                                                              Exit 

        Signature of Issuing Authority 




                                                                                                            
                                                                                              Page 24 of 24 
Tender form: AAI/TR/COMML/NIT

								
To top