"Release Letter Employee Termination"
RELEASE LETTER PPSM 61 - Release During the Probationary Period or From Limited, Casual/Restricted, and Floater Appointments SCOPE: Professional and Support Staff Summary Employees serving a probationary period or holding limited, casual/restricted or floater appointments may be released at any time prior to her/his ending date. (Release of probationary employees must occur prior to completing six (6) months of continuous service) A Release Letter normally consists of two (2) sections: 1. A statement that you are releasing the employee and the effective date. 2. The employee’s right to request review under Policy 70 - Complaint Resolution. 3. A concluding section that lists the attachment (Proof of Service) and the individuals receiving copies of the letter. You must consult Employee & Labor Relations on proposed releases. Letter of Termination - Rev 4/04 Instructions are in Boldface Type [Date] [Employee’s Name] RE: Letter of Release (Example) Section 1: State that you are releasing the employee, and the effective date. (See UC Policy and UCD Procedure 61) You are not required to give a reason for the release. This is to inform you that I am releasing you from employment with the [department] effective [date]. Section 2: Inform the employee of her/his right to request review. (See UC Policy and UCD Procedure 70 - Complaint Resolution) You have the right to request review of this action under Personnel Policies for Staff Members 70 - Complaint Resolution. If you wish to request review of this action, you must do so in writing, using the appropriate complaint form. A written request must be received in the Employee & Labor Relations Office no later than thirty (30) calendar days from the date of the letter. Section 3: A Proof of Service must be attached, and copies distributed as specified below. [Signature of Supervisor] [Supervisor’s Title] Proof of Service cc: [Department Head] [Department File] [Employee & Labor Relations Consultant] [Personnel File (via Employee & Labor Relations)] [Unemployment Insurance Coordinator] Letter of Termination - Rev 4/04 2